Elections

Publicity 8 Advertises all youth club activities, meetings, etc. 8 Notifies all members of meetings, socials, etc. by phone, mail, email or personal contact 8 Writes letters of information to the Veštník and local news media 8 Keeps the membership informed of upcoming events

Refreshments 8 Arranges for refreshments at all events when needed (socials, meetings, etc.) 8 Decides the refreshments for each activity, unless otherwise specified 8 Assigns members whose turn it is to furnish their part of the refreshments

Scrapbook 8 Keeps the official youth club scrapbook up-to-date 8 Exhibits the scrapbook when needed 8 Has scrapbook ready for judging at District Youth

Achievement Day

Social 8 Suggests activities or socials to the members to be voted on during the business meeting 8 Takes care of details, planning, etc. for socials and activities

Sunshine 8 Sends cards to members when they are ill 8 Notifies other members, president, and youth leader when a member is ill

Held in May Elections for officers and committee chairs are held in the May youth club meeting. Installation of officers should be held in September following youth club officer training. Training date to be determined by District Youth Counselor. New officers and committee chairs take office September 1.

Nominations 8 A nominating committee consisting of the youth leader and assistant(s) will select eligible nominees for each office. 8 Consent from all nominated must be received prior to the report at the annual (election) meeting. 8 Nominations from the membership in addition to those submitted by the nominating committee must be permitted and encouraged. 8 Only the members present should be nominated unless there is a good reason for the absence. 8 The vice president and all assistant officers can be nominated to the office they have been working with.

Officer Eligibility Eligible for election is anyone who is an active member in good standing who has attended a majority of the meetings or had a good reason for being absent (determined by the youth leader). This is applicable to youth clubs organized six months or longer.

Term of Office* The term of office is one year from September 1 to August 31. No one can hold the same office or serve as the same committee chair for more than two consecutive years. If a youth club officer is absent from three consecutive meetings, the youth leader has the authority to replace the officer.

Committees Following the election, each committee chair may ask for volunteers for that committee. Every member shall be assigned to a committee. The chair should call on his/her committee to do some of the jobs during the year. Committee meetings should be called soon after the election to make plans for the year.

Vacancies In case there is a vacancy in an office or chairship, the position will be filled by the assistant. An election will be held at the next meeting to fill the vacancy created by moving up the assistant.

Election Procedures 1. Count the members eligible to vote. They must have their dues current and be in good standing, if applicable.

2. Elect each office individually.

3. Read the duties of the office being elected.

4. Ask for nominations from the membership for each office.

5. Hand out ballots for voting to be picked up by the tabulating committee. (Secretary supplies ballots).

6. The tabulation committee (two members and the youth leader) counts the votes. The president selects one member, and the vice president selects one member to count the votes.

7. Announce the winners and record their names and offices in the minutes of the meeting.

8. All those elected must receive a majority of the votes.

*Denotes change to Youth Club Handbook from previous year.