Tech Guide for Employees by St. Agnes Academy

For Employees

If you have any problems please contact our technology help desk at 713-219-5459 (8a-5p) Email Tuyen Nguyen at Tuyen.nguyen@st-agnes.org for after-hours assistance 1

TABLE OF CONTENTS HOW TO LOG IN…………………………………………………………………………………………………... 5 LOGIN WITH PASSWORD……………………………………………………………………………….. 5 LOGIN WITH FINGERPRINT……………………………………………………………………………… 5 HOW TO CONNECT TO THE INTERNET………….………………………………………………..………….. 7 ACCESSING EMAIL……….……………………..….………………………………………………………………9 HOW TO SET UP YOUR EMAIL………………………….………………..……………….…………… 9 CREATING/UPDATING YOUR EMAIL SIGNATURE………………………..………………………. 11 HOW TO ACCESS YOUR EMAIL ON OTHER COMPUTERS..…………………….……………… 13 HOW TO RECOVER A DELETED EMAIL……………………………………………………………….. 15 HOW TO USE THE E-LEARNING PORTAL (WEB-BASED)…………………..…………………………… 17 ACCESSING YOUR PAGE…………………………………………………………………………………. 17 THE TEACHER BLOG……………………………………………………………………………………… 21 LIBRARIES…………………………………………………………………………………………………… 23 ANNOUNCEMENTS…………….…………………………………………………………..…….……... 24 THE CALENDAR……………………………………………………………………………………………. 26 SURVEYS……………………………………………………………………………………………………. 28 DISCUSSIONS………………………………………………………………………………………………. 30 USING THE CALENDAR IN OUTLOOK…………………………………………………………………. 32 LOGGING IN TO THE ST. AGNES CALENDAR………………………………………………………………… 40 YOUR TELEPHONE…………………………………………………………………………………………………. 42 OVERVIEW…………………………………………………………………………………………………. 42 VOICEMAIL…………………………………………………………………………………………………. 44 CONFERENCE CALLING ………………………………………………………………………………….. 46 CONTROLLING YOUR TELEPHONE REMOTELY……………………………………………………… 48 WEB CONFERENCING…………………………………………………………………………………………….. 52 GETTING STARTED………………………………………………………………………………………. 52 START A CONFERENCE………………………………………………………………………………….. 54 JOINING A CONFERENCE……………………………………………………………………………….. 56 FACULTY ACCESS…………………………………………………………………………………………………… 59 UPDATING YOUR NETWORK PROFILE.………………………………………………………………………. 60 MOBILE DEVICES…………………………………………………………………………………………………… 62 GETTING INTERNET ACCESS………………………………………………………………………….... 62 ACCESSING THE E-LEARNING PORTAL FROM YOUR DEVICE……………………………………. 63 ACCESSING THE SCHOOL CALENDAR FROM YOUR DEVICE……………………………….………72 ACCESSING THE VPN AND BLACKBAUD FROM YOUR DEVICE……………………………….….. 76 2

USING XYTHOS…………………………………………………………………………………………………..… 84 USING XYTHOS IN A WEB BROWSER…………………………………………………………………. 84 INSTALLING XYTHOS……………………………………………………………………………………… 86 USING DEPARTMENT FOLDERS………………………………………………………………………… 90 INTERNET ACCESS FOR GUESTS………………………………………………………………………………… 92 USING THE PRINTERS………………………………………………………………………………………….…. 94 OVERVIEW…………………………………………………………………………………………………. 94 PRINTING DOCUMENTS………………………………………………………………………….…….. 96 COPYING DOCUMENTS………………………………………………………………………………….. 98 SCANNING DOCUMENTS………………………………………………………………………………… 100 HOW TO USE SURVEY MONKEY………………………………………………………………………………. 102 HOW TO USE BRIGHTCOVE…………………………………………………………………….………………. 104 HOW TO USE ISSUU…………………………………………………………………………………………….. 106 HOW TO USE DOCUSIGN……………………………………………………………………………………….. 110 SENDING DOCUMENTS FOR SIGNATURE………………………………………………….………… 110 CHECKING THE STATUS OF SENT DOCUMENTS…………………………………………….……… 114 SIGNING DOCUMENTS WITH DOCUSIGN……………………………………………………….…… 116 USING FORTINET…………………………………………………………………………………………………… 119 ACCESSING THE VIRTUAL PC LAB……………………………………………………………………………… 123 BACKING UP YOUR FILES WITH DRUVA……………………………….…..………………..….…………. 127 SELECT FOLDERS TO BE BACKED UP…………………………………………………………….……. 127 MANUALLY BACK UP…………………………………………………………………………………….. 131 RESTORING YOUR FILES FROM A BACKUP……………………………………………………………133 GETTING DRUVA ON YOUR SMARTPHONE OR TABLET………………………………………..... 135 VIEW FILES ON YOUR MOBILE DEVICE………………………………………………………………. 137 BACKING UP YOUR MOBILE DEVICE………………………………………………………………….. 139

HOW TO LOG IN Network Login Information LOGIN WITH PASSWORD If you are a new teacher, your user name is of the format: firstname.lastname, and your password is of the format saalastname. Example: Name: Mickey Mouse; User Name: mickey.mouse; Password: saamouse St. Agnes veterans may have the old user name format: FirstInitialLastName (Example: mmouse). Note: If you have been working at St. Agnes for a while, then you have probably changed your password from the “saalastname” format to something else. If you cannot remember your password, contact Jason Hyams. Type in your username and password and press Enter. This login information is also known as the Network Login

LOGIN WITH FINGERPRINT (not available in T902-silver model) 1. Once you have logged using your password, you can setup fingerprint login. Click the Windows Start Button (the Windows Logo in the bottom left corner of your screen). 2. Type “omnipass” and click OmniPass Control Center.

3. The OmniPass Control Center window will open. Click Enroll a new user. 4. Click Enroll an existing Windows user. 5. Type in your password and click Next. 6. Click on the finger you want to use to sign in and click Next. 7. Keep swiping your finger until OmniPass has verified your fingerprints. 8. Click Next. 9. OmniPass will then tell you that you must enroll at least two fingers. Click OK. 10. Repeat steps 6-8. 11. Click Next and OK. 5

HOW TO CONNECT TO THE INTERNET 1. 2. 3. 4.

Click on the internet icon on your taskbar. Click SAA_Staff. Click Connect. Open an internet browser (Internet Explorer, Google Chrome, Mozilla Firefox, etc.) if it does not open automatically. 5. Login with your Network login

ACCESSING EMAIL HOW TO SET UP YOUR EMAIL Your email address is the same at your Network login information except your user name has “@stagnes.org” tagged on the end of it. Example: User Name/Email Address: mickey.mouse@st-agnes.org Password: same as network password (saamouse unless you have changed it)

To set up your email in Outlook, click on the Windows Start Button (the Windows logo in the lower left corner of your screen). Type “Outlook”. Click on Microsoft Outlook 2013 (seen below).

A pop-up like the one below will appear:

Type in your email and password and click OK. Click Next and Finish. Another similar pop-up will appear. Type in your password and click OK.

CREATING/UPDATING YOUR EMAIL SIGNATURE

Open up Microsoft Outlook Click New Email in the upper-left corner Click on “Signature” in the ribbon and choose Signature Click New and create a new signature with the proper format, font and information.

Example:

Veritas Shield Location: Copy this URL of the image in the “File name” field: http://blog.st-agnes.org/cs/photos/brand/images/8311/thumb.aspx

HOW TO ACCESS YOUR EMAIL ON OTHER COMPUTERS

When on another computer, you may wish to see your email without setting up Outlook. In this case you can easily check your email in a web browser. 1. Open up your favorite web browser (Internet Explorer, Google Chrome, Mozilla Firefox, etc.) 2. In the address bar at the top of the window, type http://outlook.com/owa/st-agnes.org and click Enter (or go to the St. Agnes homepage, click Faculty/Staff, and click Check Mail on the left navigation panel). 3. Type in your email and password. 4. Click OK 5. You may be prompted to sign in again. 6. Check your email!

HOW TO RECOVER A DELETED EMAIL

1. Go to http://outlook.com/owa/st-agnes.org and login

2. Right-click the Deleted Items folder in the Navigation Pane. 3. Click Recover Deleted Items. 4. Select the item you want to recover by clicking it in the Recover Deleted Items list.

5. Click to recover the item or purge the item.

6. If you clicked

, select the folder you want to recover the item to and click Recover.

HOW TO USE THE E-LEARNING PORTAL (WEB-BASED) ACCESSING YOUR PAGE Open up a web browser (Internet Explorer, Google Chrome, Mozilla Firefox, etc.) Your personal ELP website is http://my.st-agnes.org/firstname.lastname Example: If your name is Mickey Mouse, then your ELP website URL is: http://my.st-agnes.org/mickey.mouse In the address bar, type in your URL and press Enter.

You will be prompted by a login screen. If your St. Agnes email is already typed in for you (see below), then simply type in your password and click OK. Otherwise click Use another account.

If you clicked Use another account, your login screen will now look lke this. Type in your St. Agnes email in the User name box and your password in the Password box. Click OK.

When the pop-up below appears, click Yes.

Your Page should look something like this:

The left side bar is a navigation area that makes it easy to access your blog, post announcements, upload documents, post surveys, and start classroom discussions.

The classroom calendar is a great utility that allows you to keep your students updated. Post exam days and due dates here to remind yourself and your students of upcoming events.

The right side bar features a section for recommended links. Post links to websites that your students may find helpful.

THE TEACHER BLOG The blog is an area for teachers to write about anything he/she wants. This section can be used to write analyses for assigned readings, post student achievements/awards, or simply welcome your students back from the summer. Students can post comments in response to your blog posts, which makes the blog a great discussion utility. To access the blog, click on Teacher Blog

Your Blog should look like this:

To write a blog post, click Create a post under the Blog Tools section on the right. Write a Blog The interface for posting a blog is much like sending an email: Put a title for your post.

Write your message in the Body section. (Optional) Define a category for your message. For instance, if you teach Spanish 1, 2 and 3, but only want Spanish 1 students to read your post, select the category titled â&#x20AC;&#x153;Spanish 1â&#x20AC;?. Click Publish to post, or click Save as Draft if you would like to finish writing later.

The Blog Tools section is located on the right side of your Blog Site To delete a post: Click Manage posts, select the post, and click To delete a comment: Click Manage comments, select the post, and click If you prefer to write your blog in Microsoft Word, you can click Launch blog program to post.

LIBRARIES The Libraries section is where you can upload Word documents, PowerPoints, pictures, etc. for your students.

The Libraries section is in the left side bar below Teacher Blog. Below the Libraries header are different sections. In this case, the sections are Shared Documents, Class 1, Class 2, and Class 3. These sections allow you to organize your documents. If I have a document specifically for my students in Class 1, I will upload the document to the Class 1 folder.

To create a library section, click Libraries. Click Select Document Library, type in the name of your folder, and click You will be taken to your new Library. To add a document to this library, click Click

and select a document. Press OK.

To delete a Document, click the check box next to the document. Then click

ANNOUNCEMENTS In the Announcements section, you can post important messages to your students. Announcements are useful for letting students know test dates, due dates, or cancellations. The Announcements section is under the Lists section on the left. To create an Announcement: -

Click Class Announcements under the Lists section on the left.

Click

Type in a Title and a Message, then click Save

Example:

(Optional) While writing an announcement, you can specify an expiration date. If an exam is on August 29, set your expiration date to the 30th. This keeps your announcements page clean and up to date.

To delete an Announcement: - Click the check box next to the announcement. Then click

THE CALENDAR The Class Calendar is a great place to post due dates, exams days, and other upcoming events. To access the calendar, click Class Calendar under the Lists section on the left. Your Calendar page should look something like this:

Use the forward arrow to view the next month and the back arrow to view the previous month

Choose the month and year to view the calendar for a different month

Double click on a day to add an event

Posting an event: - Double-click on the day in the calendar that your even will take place. - Type in the Title, Start Time, and End Time. The Location, Description, and Category are optional fields. - To post the event, click Save.

To edit or delete and event, click on the event. A ribbon will appear at the top of the page. Click Edit Event to edit the post. Click Delete Event to delete the post.

SURVEYS The Surveys section is a great place to get student opinions. Examples of survey topics include: â&#x20AC;˘ â&#x20AC;˘

What was your favorite assignment in the course? In what way can I improve this course?

Since each survey can have multiple questions, the Survey feature can also be used as an online quiz or practice test.

To Create a Survey: Click on the Surveys link. Click Select Survey (scroll all the way down). Type in the name of the Survey and click Type your question. Choose the answer format of the Survey. The default is a multiple choice type answer selection. However if you select, Single Line of Text or Multiple Lines of Text, the students can write their own short answers. You can also choose Yes or No if the question is a Yes/No question. You can experiment with the different answer options if you have something else in mind. Fill in your answers. Click Finish if you are done or Next Question if you would like to add another Question. To delete a survey, click on the survey link in the left side bar under the Surveys section. Click Settings, then Survey Settings.

Under Permissions and Management, click Delete this survey. Click OK.

DISCUSSIONS Classroom discussions are great for sharing ideas and collaborating. In the discussions section, teachers post topics or prompts and the students post responses. This section would be great for students to post analyses of assigned readings. Furthermore, foreign language teachers could post questions and ask students to respond in another language. It could also serve as an open forum for students to discuss homework and assignments.

To create a discussion: Click Classroom Discussions under the Discussions section on the left.

Click

Type in the Subject and Body and click Save

To delete a Document, click the check box next to the document. Then click

USING THE CALENDAR IN OUTLOOK

To access the calendar, click Class Calendar under the Lists section on the left.

In the upper-left corner of your page, click on the Calendar tab.

A bar will appear at the top of your window. In the center is a button that says Connect to Outlook. Click it. Two pop-ups will appear. Click Allow on both. Click Yes on the screen below.

You will be prompted by a login screen. If your St. Agnes email is already typed in for you (see below), then simply type in your password and click OK. Otherwise click Use another account.

If you clicked Use another account, your login screen will now look lke this. Type in your St. Agnes email in the User name box and your password in the Password box. Click OK.

Your window should look something like this: To select a calendar view, choose Day to see just todayâ&#x20AC;&#x2122;s events, choose Work Week to see events for Monday-Friday, choose Week to see the whole week, or choose Month to see the whole month.

Click different days to view that dayâ&#x20AC;&#x2122;s events. Click on the arrows on either side of the month to view the previous or the next months.

To view or hide a calendar, check or uncheck the box next to a calendar. Example: to hide Class Calendar, uncheck the box next to Your Name-Class Calendar

While reading email, you can easily switch to your calendars to view and create your events.

For now, uncheck Other Calendars in the left side panel. Click Month in the top bar.

To create a new event, click on the day of your event in the monthly calendar view. Type the name of your event.

To create a more specific event with start and end times, double-click the day of your event.

Type a subject in the Subject line Type a Location. Select a start and end time for your meeting by clicking the drop-down arrows Type a message or description of your appointment.

Click Save & Close when you are done.

Overlay View:

To view multiple calendars at once, select the calendars you want to view. Do this by checking the boxes in the left-side panel.

Right Click on the tab of one of your open calendars. Click Overlay.

To delete an event: 1. Make sure your calendar is in view. 2. Find your event. 3. Select the event and click Delete.

For example: I will delete the History Quiz scheduled for September 4th. The event is on my Class Calendar. 1. Make sure your calendar is in view. Since my Class Calendar has a check next to it, it is in view. 2. Go to the month of your event. To do this, use the arrows on either side of the month in the mini calendar. Scroll through the months until you find the month your event is in. 3. Select the event and click delete. Simply do this by clicking on the event in the calendar. Then click Delete.

To create a new Calendar: You may want to create multiple calendars (one for yourself and one for your students, or maybe even one for each course you teach). To create a new calendar: Click on the Home tab if it is not already selected.

Click Open Calendar. Then click Create New Blank Calendar.

Upload the School Calendar to Outlook: Go to the St. Agnes Homepage: www.st-agnes.org Click Calendar on the bottom right side of the page. Click

in the upper left corner of the calendar

Click the second link under the Main Calendar section.

The following bar will appear at the bottom of you window (if using Internet Explorer). Click Open.

may take a minute to run the security scan on the calendar. But eventually, the calendar will show up in Outlook under Other Calendars on the left of your window.

LOGGING IN TO THE ST. AGNES CALENDAR Go to the St. Agnes Homepage: www.st-agnes.org Click Calendar on the bottom right side of the page. Under the St. Agnes Academy heading, click Login.

login, type in your User ID and Password. Your User ID is the same as your network username. For most of you, the format of your username is firstName.lastName. For those that have been here longer it will be your first initial and your last name. Click Login.

YOUR TELEPHONE OVERVIEW Your telephone number is of the format: 713-219-_ _ _ _ Your Voicemail password is the last 4 digits of your phone number. Here is how to do helpful tasks on your classroom phone: Make an outgoing call – Press Outgoing button or 8 and dial the number Place and intercom call – Dial the extension. You will notice your IC button will flash during inter-office calls Transfer a call – While connected, press Transfer and dial the extension, announce the caller, then press Hold and hang up Transfer to voicemail – While connected, press Transfer, dial 2000, and dial the extension number Do Not Disturb – Press the DND button, then press the speaker button. To disable, press the DND button Forwarding – Press FWD, dial extension or phone number. To disable press FWD then SPKR Overhead paging – Press the infinity button, then press 74

VOICEMAIL Setting up your Voicemail: 1. Dial voicemail extension number 2000 2. When voicemail answers, press “*” 3. When voicemail asks you to “Enter your mailbox,” enter your extension number 4. Enter your password, then press # 5. Press 4 for personal options 6. Press 1 for voicemail 7. Press 1 for primary greeting 8. Press 3 to erase and record 9. Record then press # 10. Press 2 to change your name and directory 11. Press 3 to erase and rerecord, if desired 12. Record and press # How to Access Voicemail from Your Desk 1. Press the MSG button or dial 2000 2. Press “*” 3. Dial your extension 4. Enter your password (last 4 digits of your number) How to Access Voicemail Remotely 1. Call 713-219-5464 2. Press “*” 3. Enter your extension number 4. Enter your password and press # Basic Elements of Good Voicemail Greetings • Greeting • Your name • Your company and/or department name • Statement that you cannot take their call right now • Invitation to leave a message • When they can expect a return call • Who they can contact for immediate assistance (if applicable) • No longer than 20-25 seconds (rule-of-thumb) • Avoid giving out too much information and making an overly long greeting

Example: Hi. This is Mary Smith at St. Agnes Academy. I canâ&#x20AC;&#x2122;t take your call right now, but I would like to return it as soon as I can. So please leave me a detailed confidential message after the tone. If you need immediate assistance, please call Suzy Smith at extension 6336. Thank you for your call.

CONFERENCE CALLING How to Host a Conference Call 1. Have each attendant call 713-219-5500 2. Have each attendant enter your extension number as the access code 3. You can have up to 8 attendees on your personal conference bridge

CONTROLLING YOUR TELEPHONE REMOTELY Some of the helpful features of MyPhone include: • • • • • •

View Messages View Call History Create a Conference Bridge for up to 8 participants Create a Dynamic Extension between your office and mobile phone Change web, voice and extension passcodes Manage E-Mail Synchronization (copy of voicemail sent to Outlook)

Instructions: 1. Open a web browser and go to https://myphone.st-agnes.org 2. When accessing this website, your browser might warn you that the site may be unsafe. However it is safe. Click Continue to this website if you are using Internet Explorer or click Proceed Anyway if you are using Google Chrome. If you are using Mozilla Firefox, Click I Understand the Risks, click Add Exception…, and click Confirm Security Exception. 3. Username is your firstname.lastname (ex. brooke.liebe) 4. Password is 00<your extension> (ex. 005445) 5. Click Login

The first screen allows you to view current messages 1. The Messages tab allows you to turn on and off your do not disturb/call forwarding and dynamic text features as well as to view your messages. 2. Call History tab allows you to view calls. 3. The Conferences tab allows you to setup a conference bridge for up to 8 people. • Use your extension as the bridge access code or create a new one. • Have each participant call 713-219-5500 and enter the access code 4. The Dynamic Extension tab allows you to forward calls back and forth between your office and mobile phone. • Contact support@st-agnes.org if you want more information about this feature.

The My Account Screen allows you to do the following: 1. Edit your profile and add a mobile number for the dynamic extension. 2. Change passwords for your voicemail, web and extension. 3. Configure Email Synchronization (sends a copy of all voicemail to your Outlook)

If you do not want to receive a copy of the voicemail set the Message Audio Format to NONE. If you want a copy of the voicemail sent to your Outlook set the Message Audio Format to WAV.

WEB CONFERENCING GETTING STARTED Open a web browser (Internet Explorer, Google Chrome, Mozilla Firefox, etc.). Go to www.join.me.

Click

To schedule a meeting: Click scheduler, type in the Subject of the meeting, the start/end times, and the email addresses of the people you want to invite. Click save and send invitation when you are done. NOTE: Scheduling a meeting is not required, but it is recommended if you are planning an important meeting and want everyone to show up.

START A CONFERENCE On a PC or Mac, go to the join.me website, log in, and click Share (click the big orange button next to the word Share).

The join.me application will download and run automatically, then your screen will be ready to be shared.

How do I know join.me has started? Youâ&#x20AC;&#x2122;ll see this on your desktop. We call it the join.me toolbar. More specifically, it's the presenter's toolbar. If it's not visible, join.me is running and your meeting can't start.

not

To invite others to join, you must first let your participants know that the personal link is SaintAgnes (all one word). When someone asks to join to conference a window like the one below will appear:

You can click yes to accept the participant, no to deny, or unlock to let anyone join without requesting your permission.

JOINING A CONFERENCE There are a few easy ways to join, depending on what kind of device the participant is using. Up to 250 people can join. Participants on a PC or Mac go to join.me and type the personal link (SaintAgnes) in the join box. Click the green button.

Tip: People on an Android device or iPad/iPhone can also join your meeting. All they need is the join.me mobile viewer. To join a conference, you can also just open a web browser and go to www.join.me/SaintAgnes.

FACULTY ACCESS Open a web browser (Internet Explorer, Google Chrome, Mozilla Firefox, etc.). Go to https://faccess.stagnes.org/FAWeb7 (or go to the SAA homepage, click Faculty/Staff, and click Faculty Access on the left). Login with your username and password. If you do not know what your login information is, contact Jason Hyams. This is where you enter grades and check attendance. To access your grade book, point your mouse to the tab in the upper-left corner labeled Gradebook. Click Enter grades by class.

In this page you can enter your studentsâ&#x20AC;&#x2122; grades for each class. To switch classes or sections, click on the drop-down arrow next to the current section. Click on the desired section.

To access the attendance page, point your cursor over the Attendance tab. You can either enter attendance using a grid format (like a list) or a seating chart. Click Enter attendance using grid to use the grid style. To set up a seating chart, click Edit seating charts. Drag and drop the students to arrange them however you want. Now, if you wish to check attendance using the seating chart, you can hover over the Attendance tab and click Enter attendance using seating chart.

UPDATING YOUR NETWORK PROFILE Open up a web browser (Internet Explorer, Google Chrome, Mozilla Firefox, etc.). Type http://update.st-agnes.org/directoryupdate into the address bar at the top of the page.

Example: Name: Mickey Mouse User Name: mickey.mouse (mmouse for SAA veterans) Password: saamouse (unless you have changed your network password)

When you log in, you will see a page with your information on it. Make sure everything is accurate and up to date. If you move addresses, get a new cell phone number, etc., visit this site and update our information. You can also update the photo that shows up when you send an email. To change the photo, click Add/Change Photo. Click Choose File and select a photo from your computer. Click Open and Submit. When you are finished making changes to your profile, click Update at the bottom.

MOBILE DEVICES GETTING INTERNET ACCESS Open up your web browser and type the address in the address bar at the top of the window: http://my.st-agnes.org/helpdesk/ If prompted for a username and password, use your Network login (user name: mickey.mouse or mmouse, password: saamouse unless you have changed it).

Once you are logged in, click on Mobile WiFi in the left column under Helpdesk Sites. Follow the steps for your Apple or Android device.

ACCESSING THE E-LEARNING PORTAL FROM YOUR DEVICE You can use SharePlus to access the following from the e-Learning Portal: • • • • • • • •

View teacher blogs View Classroom calendars View Classroom Shared Documents View Classroom Discussion Boards View multimedia including Videos Anything you put on the ELP… you can view it. The App can be downloaded from the Apple App Store and the Android Market. It works on all Apple and Android phones and Tablets.

Instructions: 1. From your phone or tablet, go to the App Store/Market 2. Search for SharePlus Lite (FREE)… The paid version allows you to write information to the ELP. 3. Install the SharePlus App

To Add your classes do the following: 1. Click on Navigation 2. Click the Add site button

Adding the Teacher Site.. 1. In the Name field: Type the name of the class 2. In the URL field: type http://my.st-agnes.org/firstname.lastname Example: For Mr. Miles http://my.st-agnes.org/rodney.miles For Mrs. Stasio http://my.st-agnes.org/denise.stasio 3. Mode is Windows Based 4. Click Account 5. Domain is st-agnes.org 6. Username is your network username (without @st-agnes.org) 7. Password is your network password 8. Click Done 9. Do this for each class you want to have access to.

This is what it should look like:

When you select a class from the teacher site this is what you will see:

Teacher blogs look like this:

Class Calendars look like this:

Shared Documents look like this. You can open the document on your device:

Discussion boards look like this:

Videos Look like this. You will need to tap the movie icon to start the video:

This is a video running on an Apple iPad:

ACCESSING THE SCHOOL CALENDAR FROM YOUR DEVICE New mobile calendar features include: • View Calendar in a mobile viewer on any Mobile device. • View Event description • Subscribe to Calendar (adds school calendar to your device calendar) • Login to add events and room registration (Faculty and Staff) Instructions: 1. From your phone or tablet, open the internet browser Go to http://calendar.st-agnes.org/calendar 2. Press “Mobile View”

The Day View Looks like this:

Press one of the Events to view the event details:

Click on Links to Subscribe to the Calendar.

Press Subscribe to Calendar. Then press Subscirbe.

This is what the Calendar subscription looks like on the Apple iPad:

Adding VTV & Rooms look like this:

ACCESSING THE VPN AND BLACKBAUD FROM YOUR DEVICE Instructions: 1. Go to the Market or App store on your device and search for 2X 2. Install the application

Launch the application and setup your first 2X connection: Tap the “+” sign then tap the “2x connection” option. 1. 2. 3. 4. 5. 6. 7.

Alias = THOST Address = thost.st-agnes.org Port = 8080 Username = your windows login with @st-agnes.org at the end. Add your windows password 2X Mode = Gateway Mode Tap Save

Launch the connection by pressing the THOST box 1. Tap the application you want to launch. 2. To access files (VPN mode) use the THOST Desktop option

Here is what Education Edge looks like on the iPad:

Press the keyboard option to launch a keyboard:

The icons at the bottom do the following: 1. Mouse: launches a mouse that can be used to move windows around. (your finger will not move windows around) 2. Keyboard: launches the keyboard 3. Zoom: gives you three zoom options (you can also pinch to resize the screen) 4. Gear: Allows you to Disconnect, Logoff and launch additional applications Please logoff when you finish.

Here is what the THOST Desktop looks like:

USING XYTHOS USING XYTHOS IN A WEB BROWSER Xythos is an online storage service for school documents you want to keep private. You will have the ability to access these files from any computer. Open your web browser and type the address in the address bar at the top of the window: http://myfiles.st-agnes.org OR go to the St. Agnes Homepage, click Faculty/Staff, and click Xythos Digital Locker on the left navigation panel. If prompted for a username and password, use your Network login. (user name: mickey.mouse or mmouse, password: saamouse unless you have changed it). Once you have typed in your Username and Password, click OK.

To upload files: Click

on the top right of the page.

Here you can click Choose file to pick a file to upload. You can also click Add File to upload multiple files at a time. To drag and drop files straight from your computer to Xythos, click Advanced Upload. Drag and drop files straight from Windows Explorer or from your desktop, into the web browser. When you are done choosing your files, click Start Upload. 84

To create a folder: Click

. Type in a name for the folder and click Finish.

To delete files: Click on the boxes to the left of the files you want to delete. Once the files are selected, click To access school archives and shared files: Click on the folder on the left.

To share a document or folder with others: Select the folder or document by clicking the box next to the item. Click Type in the email address of the person you want to share the item with. Click Next. Select the

permissions for each person you invite (Viewer allows the person to just view files while Contributor allows the the person to view, edit, and delete files. Click Finish. 85

INSTALLING XYTHOS Log into Xythos: 1. Go to the St. Agnes Homepage 2. Click Faculty/Staff 3. Click Xythos Digital Locker on the left navigation panel 4. Sign in Click on the folder on the left.

Double-click on the folder titled School Software and Tech Guides. Double-click on the folder titled Xythos Drive. Double-click on the folder titled Xythos Drive for Windows 32 4.5.12638 (NOTE: if you have a new silver computer click on the folder for “windows 64…” Double-click on the file titled XythosDrive_4.5.12638_setup.exe Click Run. You will be prompted by a Setup Wizard:

Click Install. Click Finish. The following window will appear. Save any documents you have open, and click Yes to restart your computer.

If the Xythose Drive does automatically start after rebooting, click the arrow right side of your taskbar.

not on the

Then click the Xythos icon.

Click Service and click New. 87

Under Service name, type Xythos Root. Under Server URL type myfiles.st-agnes.org. Under Username, type your school username. Check the box next to Save Password and type in your password. Click OK.

Click the down arrow next to Drive to select a letter for your Xythos drive. Click Work Online. The Xythos Root now appears as a separate drive on your hard drive. Again, click Service and click New. Under Service name, type Personal Drive. Under Server URL type myfiles.st-agnes.org/Users/FacultyStaff/firstname.lastname (replace firstname.lastname with your username). Under Username, type your school username. Check the box next to Save Password and type in your password. Click OK.

Click the down arrow next to Drive to select a letter for your personal drive. Click Work Online. The Xythos personal root now appears as a separate drive on your hard drive. 88

USING DEPARTMENT FOLDERS Go to your Xythos Root drive. Click Department Folders. You will see a list like the one t the right. Click on the folder that corresponds to your department Here, you can upload documents that you want to share the people in your department.

with

The department folder comes in handy when your deparment wants to collaborate and work together on a single document or powerpoint.

INTERNET ACCESS FOR GUESTS To access to the wireless network do the following: 1. Open your wireless manager on your computer and click SAA_Guest 2. Click Connect

3. When prompted for a key/code/password type tigernet 4. Click OK 5. At this point you should be connected to the SAA_Guest wireless network 6. If an internet browser isn’t automatically opened, open your internet browser 7. Click on “Click Here to Request Internet Access” 8. Complete the Request form and click Submit. 9. Enter your mobile phone # without (-) dashes 10. You will receive a text and email with your password. 11. After receiving the email open a new browser and login

USING THE PRINTERS OVERVIEW You can copy or print in the following locations: • 1st floor workroom (75ppm Canon & B/W Scanner) • 2nd floor workroom (75ppm Canon & B/W Scanner) • Business office workroom (50ppm Canon & B/W Scanner) • Front office mailroom (50ppm Canon & B/W Scanner) • Music/Athletics copier in room 126 (50ppm Canon & B/W Scanner) • Counseling color copy/print/scan (35ppm HP & Color Scanner) • Library – 5 copy/print scanners (35ppm Canon & Color Scanner) • Advancement Office Lobby- 1 color copy/print/scan (35ppm Canon & Color Scanner) Notes about printing: • Please send print jobs larger than 20 pages to the copiers • The Library Color Copier is limited to 20 pages per job • Please do not use the Counseling Color printer for jobs over 50 pages – send to room Library Color • Color jobs larger than 1000 pages need to be sent to a printing service (less than .075pp) • Login to Library units with your telephone extension number

PRINTING DOCUMENTS To print a document, hold down the CTRL key and the P key at the same time (CTRL+P). A print page will show up. In Microsoft Word, this is what you will see:

Click the down arrow to select the printer you want to use. Click Print.

Go to a printer/copier. When you are at a printer, press Power

If you are trying to print in the library, you will be greeted with a screen like the one below. Login using your phone extension # Press Login

You will be shown a list of documents that you have submitted for printingâ&#x20AC;Ś

Press Print+Delete to print a single document and delete it from the queue. Press the Start button. Press Select All to print all documents. Press the Start button. If you are in the workroom or in the mailroom: Press Power, press the Arrow in the upper right corner, and then press Print to view a queue. Select your document to print it. When you are done printing, press Logout.

COPYING DOCUMENTS To copy a document, log in to a printer/copier. You will be greeted with a queue like the one below. If you are using the library black/white printers: Press the arrow.

If you are using the Library color printer: Press the Main Menu button, then press Copy. If you are in the faculty workroom or the mailroom: just press Power.

In this window, you can adjust your settings or leave them as they are. To print a hard-copy, press the Start button.

SCANNING DOCUMENTS To scan a document, log in to a printer/copier. You will be greeted with a queue like the one below. If you are using a black/white library printer, press the arrow.

If you are using the Library color printer: Press the Main Menu button, then press Copy. If you are in the faculty workroom or the mailroom: just press Power.

In this window, you can adjust your settings or leave them as they are. Press Send.

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Press Send to Myself to have a digital copy sent to your email, or press E-mail to send a digital copy to another email address. Always logout when you are done using the printers/copiers.

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HOW TO USE SURVEY MONKEY Survey Monkey is a website that allows you to easily create surveys for students. If you are interested in creating surveys, here is how to get started: Open up a web browser (Internet Explorer, Google Chrome, Mozilla Firefox, etc.). Go to www.surveymonkey.com. Click Sign In at the top right corner of the page.

Your username is: services@st-agnes.org Your password is: Saa9000Fun Click Sign In You will see a list of surveys created by other faculty members. To create your own, click +Create Survey in the upper-right corner of the page.

Select Create a new survey Type in a title of your survey and select a category. Click Continue >>

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To add a question, click Add Question. Type in your question, and choose your question type (multiple choice shown below in the example). Depending on your Question type, instructions on filling out the Answer Options sectoin will vary. Here, for multiple choice questions, just type in each answer on a separate line. When you are done, click Save & Close. If you would like to add another question, click Save & Add Next Question. Finish adding questions and click Save & Close.

You can also have multiple pages to your survey. To do so, click + Add Page. Note that there are two +Add Page buttons the one at the top of the page will add a page to the beginning of your survey, while the button at the bottom will add a page to the end of your survey. When you are done creating your survey, click Send Survey. To send your survey, copy the link (highlight it with your cursor and hold down “CTRL” and “C” at the same time). Paste (press CTRL and V at the same time) the link in an email and send it to whoever you like.

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HOW TO USE BRIGHTCOVE BrightCove is a website that makes it easy to share videos and media. If you are interested in this service, the instructions are below: Open up a web browser (Internet Explorer, Google Chrome, Mozilla Firefox, etc.). Go to www.brightcove.com.

Hover over Customer Sign In at the top right corner of the page. Click Video Cloud.

The Login information for faculty members is: Email Address: services@st-agnes.org Password: Saa9000Fun Once you have logged in, click on the Media icon

To Upload a video, click Upload in the bottom left corner of the page. Browse through your files and find the video you would like to upload. Click Open when you find it (you can upload multiple files at a time). Click Upload All. To Share a video, make sure you are in the Media section of the site (click on the Media Icon).

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Browse the library and click on the video you want share.

In the right column, click Quick Video Publish Click Website if you want to publick the video on a website, Blog if you want to publish it on a blog, or if you want to send someone a link to the video.

Copy the URL/code and paste it into an email, or website.

URL

blog,

To edit video information, select the video in the media library. Click Edit at the bottom of the page. Edit the title, description, etc.

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HOW TO USE ISSUU Issuu is a website that takes a document you have created and displays it in an attractive interactive reader. Your document can then be embedded on a website or blog.

To use this feature, open up a web browser. Go to http://issuu.com/st.agnesacademy.

Click Login in the upper right corner of the page.

Type in the login information below: Email or Profile name: services@st-agnes.org Password: Saa9000Fun

To upload a document, click

Important: If you want to upload a Word document, make sure it is NOT saved as a .docx (Microsoft Word 2010) format. To make a copy of your document in another format in Word, click on the File tab in the upper left corner of the window. Click Save As.

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Click the drop down arrow next to Save as type. Select PDF. You can also select Word 97-2003 Document, however this format might change the appearance of your document. Click Save.

Back to issuu.comâ&#x20AC;Ś Click Browse. Select your file and click Open.

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Next, fill in your general info:

When you are done filling out the General Info section, click Upload File. Click

Click

If you would like to email your document, fill in your name, the email addresses, and the message section. If you would like to embed the document on a website, click Embed. Copy the code and paste it into your website. 108

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HOW TO USE DOCUSIGN SENDING DOCUMENTS FOR SIGNATURE Open up a web browser (Internet Explorer, Google Chrome, Mozilla Firefox, etc.) Your personal ELP website is http://my.st-agnes.org/firstname.lastname Example: If your name is Mickey Mouse, then your ELP website URL is: http://my.st-agnes.org/mickey.mouse In the address bar, type in your URL and press Enter.

You will be prompted by a login screen. Log in with your St. Agnes email and password. In your Libraries section, find the document you want to be digitally signed. For example, a contract I have created is under Shared Documents, so I clicked on Shared Documents, and checked the box next to the document titled Contract.

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Click Send With DocuSign.

Fill out the text fields using the following login information: First Name: St. Agnes Last Name: Academy Email: services@st-agnes.org Password: Saa9000Fun Check the box agrreing to the DocuSign terms and conditions Click OK.

Your window will look something like this:

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Add the name and email information for the person that should sign the document (this person is referred to as the recipient). Click the To button in the upper left. The Recipients and Routing dialog box is displayed. Type the Recipientâ&#x20AC;&#x2122;s Email address and Name in the appropriate field. Click Add Signer to add the recipient to the list with a Sign recipient Action or click Add CC to send a copy to that person.

Repeat this step to add another recipient. Click Done when you have finished adding recipients. Click the Message button below the recipient line to edit the email subject and message for the recipients. The Email Message dialog box is displayed. Modify the Email Subject, Email Message, and add a Note for individual recipients as needed. Click Done when you have completed editing the message information. Click the Message button again to modify the personal message information.

Click the recipientâ&#x20AC;&#x2122;s name on the To line or select the recipient name in the Tag for: list (below the Message button). Drag and drop DocuSign Tags from the palette on the left onto your document. 112

After adding all the tags, click Send to send the document for signing or click Preview to preview how your recipient will see the tags. The DocuSign frame closes when the envelope is sent and you are returned to SharePoint. Note: You can add more documents to the envelope by clicking Edit to add or remove the documents from the envelope. You have successfully sent the documents for signing with DocuSign!

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CHECKING THE STATUS OF SENT DOCUMENTS 1. Go to the DocuSign Envelope Status List • Go to the SharePoint document library and select one or more documents. On the document ribbon, click View Status. This displays a list that shows the envelope status for the envelopes sent by the current user. • Alternately, you can go to the SharePoint lists and open the DocuSign Envelope Status list. The list shows the all the envelopes that have been sent by all the users in this SharePoint account. • The possible Status values are: Voided, Created, Deleted, Sent, Delivered, Signed, Completed and Declined. 2. Updating Document Status • To check for changes in document status select one or more documents and click Update Status. Alternately, you can click on the document menu and select Update DocuSign Envelope Status. • A query is sent to the DocuSign system requesting updates for the selected documents. The information is updated in the SharePoint list. • For envelopes with a Status value of Completed, a PDF file that contains all the documents in the envelope is downloaded to a DocuSign sub-folder in the original document location. You can click the View link to open the PDF file or you can navigate to the sub-folder to access the PDF file. • Note: If the folder cannot be created, the PDF file is attached to the status object in the DocuSign Envelope Status list portion of the SharePoint list.

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SIGNING DOCUMENTS WITH DOCUSIGN 1. Select the Document • Go to the SharePoint document library and select the document you want to sign. • On the document ribbon, click Sign with DocuSign. Alternately, you can click on the document menu and click Sign with DocuSign.

•

Click Review Document. A new frame with the DocuSign free-form signing page opens in SharePoint.

2. Sign the Document • To add a signature, initial or other information to the document, click the Add button to show the tag menu. Click on the tag (Signature, Initial, My Name, Company, Title, Date Signed, Text, or Checkbox) you want to place and then click the appropriate location in the document to place the tag.

Add Button

Tag Menu

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• • • •

When you place a Signature tag, you are asked to adopt your signature. To adopt your signature, first verify that your name and initials are correct. If you would like to change your name or initials, type the changes in the Your Full Name and Your Initials fields. Review the signature styles shown to the right and select the style you want to use for your signatures and initials. This style is used for all signatures and initials in the document. Click Adopt and Sign to save the save your name, initial, and signature style and return to the document. OR you can use your pen on your tablet to sign. Click Draw. Pull out your tablet pen and draw your signature.

The My Name, Company and Title tags might contain pre-filled information, but you can modify the information by clicking in the tag and typing the correct information. The Date Signed tag uses the current date. In cases where you need to place text into the document, click and place a Text box to the document. After placing the Text box, type information directly into it. You might need to resize the Text box. The Checkbox places a checked box on the document. After you have placed all the tags in the document, click Finish to Complete Signing. The DocuSign frame closes when the envelope is sent and you are returned to SharePoint

3. Done! • You have successfully signed the document with DocuSign. The signed document is saved as a PDF file in a DocuSign sub-folder in the original document location. Open the folder to access the PDF file.

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USING FORTINET To remove Previous Fortinet Client Software: 1. 2. 3. 4. 5.

Click Start Click Control Panel Under Programs, Click Uninstall a program Select FortiClient SSLVPN and Click Uninstall Remove FortiClient SSLVPN CacheCleaner if it is installed

To install new Fortinet Client Software: 1. 2. 3. 4.

Open Internet Explorer Type https://vpn.st-agnes.org:10443 in the address bar and press enter Click Continue to this website if you see a warning screen Enter your Full Name and Password in the login box and click Login (example: Name: Jason Hyams Password: <your windows password>

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5. In the Tunnel Mode Windows click “Click here to download and install it” 6. Click Run to install the program and Click Install when prompted. 7. Close the program when it completes and close Internet Explorer 8. Click the Start Button. Click All Programs. Scroll down to the FortiClient folder and click on FortiClient SSLVPN. 9. In the FortiClient SSLVPN click on the Settings button in the bottom left corner. 10. Click on New Connection 11. Enter the following: • Connection Name: SAA-VPN • Description: SAA-VPN • Server Address: vpn.st-agnes.org • Place a check in the box “Do not warning about server certificate validation failure” • User Name: <Your Full Name> (example: Jason Hyams) • Password: <Your Windows Password> • Click OK then Click OK again

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12. On the FortiClient SSLVPN screen click Connect

13. You should now be connected to the St. Agnes VPN. 14. You can now launch your drive mapping file or manually browse the filestore (\\saa_fstore.stagnes.org)

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ACCESSING THE VIRTUAL LAB Open a web browser. Go to http://vlab.st-agnes.org/ Click on the Downloads tab on the right. Click Download the vWorkspace client. Click Run. When asked if you want to allow the program to make changes, click Yes. The window below will pop up. Click Next.

Click I accept the terms in the license agreement and click Next. Click Next four more times.Click Install. Wait for the program to install, and then click Finish.

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The window below will appear. Save and close all documents you are working on and click Yes to restart your computer.

Once your computer has restarted, open Internet Explorer and go to vlab.st-agnes.org Type in your network User Name and Password and click Login.

Click the Computer Lab icon.

If you are not automatically taken to the virtual computer, click this icon in your

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Taskbar:

Youâ&#x20AC;&#x2122;ll be transported to the virtual desktop environment. Here you can use Adobe Photoshop, Illustrator, etc.

When you are done, click the Start button and click Log off.

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BACKING UP YOUR FILES WITH DRUVA Druva is a program that is capable of backing up your files from your laptop and your smartphone. You do not have to be at St. Agnes or Druva to work. As long as you are connected to the internet, Druva can back up your files.

SELECT FOLDERS TO BE BACKED UP Open up Druva inSync: 1. Click the Windows Start Button 2. Type “Druva” 3. Click Druva inSync

When Druva is open, click Configure. In version 5.2 click on preferences.

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Look at the folders that are already being backed up by default and see if there are any other folders that you would like to back up.

By default, Druva backs up: • Files on your Desktop • Emails • My Documents • Pictures • Favorites

If there are more folders that you would like to back up, click Advanced Configuration at the bottom right corner of the window.

Click Add Folder.

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Click

Browse your folders and select one that you want to back up. Click OK and OK again.

Under User-Configures Folders, make sure the folder you added is present.

Click OK.

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MANUALLY BACK UP Druva automatically backs up your files (if you are connected to the internet) every two hours. If you would like to manually back up your files: 1. Open up Druva. 2. Click Backup Now.

The time it takes to back up depends on the amount of data you are backing up. The more data you are backing up, the more time it will take.

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RESTORING YOUR FILES FROM A BACKUP If you lose documents, you can restore your files from a backup. To restore: 1. Open Druva. 2. Click Restore.

A window like the one below will appear.

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On the left side of the window is a list titled â&#x20AC;&#x153;SNAPSHOTSâ&#x20AC;?. These are past backups that you can restore from. The first backup in the list is August 14, 2012 8:17AM. If I choose this backup to restore a file, the file will be reset to how it appeared at this exact time. Select the backup you would like to restore from.

In the center of the window is a section where you can select the folder or files to restore.

Once you have selected the folders or files to restore, click Restore to Original Location if you want the document to be put in its original location or click Restore to Custom Location if you want the document put in a different location on your hard drive.

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GETTING DRUVA ON YOUR SMARTPHONE OR TABLET To backup an Apple or Android device, go to the App Store or Android Marketplace. Download the Druva inSync App. Open the Druva inSync App and login using the following credentials: Server: Server URL: Email ID: Password:

On Premise druva01.st-agnes.org:6061 First.Last@st-agnes.org (Note: Capitalize first letter of first and last names) your network password

Click Log in.

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VIEW FILES ON YOUR MOBILE DEVICE Once you have logged in, you will see a screen similar to the one below. Click on the device (under My Devices) that holds the file you would like to view.

On the left, a list

of backups will show up. Click on the backup you want to view (in most cases, you will want to use the most recent backup).

Youâ&#x20AC;&#x2122;ll be taken to your files, navigate the folders and find the document you want to view.

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Tap the name of the document, and it will appear on the right.

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BACKING UP YOUR MOBILE DEVICE When you log in, tap My Account at the bottom of the screen. Turn Backup Services on.

Before

After

Your device will automatically be backed up every two hours. But if you want to manually back up, tap Backup Now.

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