Matters

EthicalStandardsforFinancialMatters

Saint Joseph Academy is committed to conductingallbusinessinanethicalandmoral mannerandutilizingproceduresandstandards that are congruent with current established financial policies and procedures.

The Finance Department is headed by the Comptroller. The Business Manager and Bookkeeper report directly to and are responsible to the Comptroller.

The Comptroller is directly responsible to the President of Saint Joseph Academy. In addition to the Comptroller, the School Board shall establish an audit committee whose membership will be determined by the School Board.

Acodeof conductisapplicabletoallstaff and they are responsible to comply with this code in all of their business practices, procedures, decisions, transactions and interactions with people with whom they come in contact.

Rules,Regulations,Laws

All rules, regulations, and laws applicable to finance offices shall be adhered to without compromise or exception. This includes internal rules, regulations and State and Federal laws and regulations.

Honesty

Financial decisions shall be made with sufficient information to make an accurate, informed, and honest decision, so as to be above reproach.

GiftsandAdditionalCompensation

No employee of Saint Joseph Academy shall acceptgiftsoradditionalcompensationforany service and no one shall be given preferential treatment in the bid or purchasing process. A minor courtesy is acceptable.

Confidentiality

The financial records are confidential and not to be shared with anyone except authorized individuals. This includes confidentiality of writtenrecordsorverbalorelectroniccommunication. Care should be taken that financial records are secured to insure privacy. Records may be subject to subpoena by courts and will be relinquished after discussions with counsel.

Expenditures

All expenditures shall have a receipt or other adequate documentation to verify payment, as outlined in the Saint Joseph Academy accounting manual. All purchases should be madetoinsurebestvalueformoniesexpended. Items or services beyond $5,000 will require that a bidding process be initiated and presented to the finance committee.

HiringPracticesand EmployeeTreatment

Proselytizing is unethical and shall not be acceptable. Hiringproceduresshallbeapplied equally to all applicants. Hiring a family member either by blood or marriage will not betolerated. Allfinanceofficeemployeesshall be treated with respect and dignity. Discrimination based on gender, age, religion,

ethnic background, nationality or color will not be tolerated. Salary increases are based on merit.

Availability of Records

Recordsshouldbeuptodateandavailableupon request to the President of Saint Joseph Academy and the chairman of the finance committee within a reasonable time frame.

Audits

Audits shall be conducted annually or upon the request of the President of Saint Joseph Academy. Audit deficiencies shall be corrected expediently.

Deposits

Limited money should be available in the finance office. Deposits should be made daily and accounts balanced on a monthly basis.

UnprofessionalPractices

Employeesmustnotmakeorengageinanyfalse record or communication of any kind, whether internal or external, including, but not limited to: • False expense, attendance, financial or similar reports and statements. • False advertising, deceptive marketing practices,orothermisleadingrepresentations.