Ethical Standards for Financial Matters
Saint Joseph Academy is committed to conducting all business in an ethical and moral manner and utilizing procedures and standards that are congruent with current established financial policies and procedures. The Finance Department is headed by the Comptroller. The Business Manager and Bookkeeper report directly to and are responsible to the Comptroller.
The Comptroller is directly responsible to the President of Saint Joseph Academy. In addition to the Comptroller, the School Board shall establish an audit committee whose membership will be determined by the School Board.
A code of conduct is applicable to all staff and they are responsible to comply with this code in all of their business practices, procedures, decisions, transactions and interactions with people with whom they come in contact.
Rules, Regulations, Laws All rules, regulations, and laws applicable to finance offices shall be adhered to without compromise or exception. This includes internal rules, regulations and State and Federal laws and regulations.
Honesty Financial decisions shall be made with sufficient information to make an accurate, informed, and honest decision, so as to be above reproach.
56 Saint Joseph Academy 2022-2023 Employee Handbook
Gifts and Additional Compensation No employee of Saint Joseph Academy shall accept gifts or additional compensation for any service and no one shall be given preferential treatment in the bid or purchasing process. A minor courtesy is acceptable.
Confidentiality The financial records are confidential and not to be shared with anyone except authorized individuals. This includes confidentiality of written records or verbal or electronic communication. Care should be taken that financial records are secured to insure privacy. Records may be subject to subpoena by courts and will be relinquished after discussions with counsel.
Expenditures All expenditures shall have a receipt or other adequate documentation to verify payment, as outlined in the Saint Joseph Academy accounting manual. All purchases should be made to insure best value for monies expended. Items or services beyond $5,000 will require that a bidding process be initiated and presented to the finance committee.
Hiring Practices and Employee Treatment Proselytizing is unethical and shall not be acceptable. Hiring procedures shall be applied equally to all applicants. Hiring a family member either by blood or marriage will not be tolerated. All finance office employees shall be treated with respect and dignity. Discrimination based on gender, age, religion,
