STANDING MEMBERS: x
Fr Jeff Hammond
x
Fred Grimes
x
x
Vickie Luckenbach, Sr. Warden
x
Johnny Gorden
x
Julie Alvarez, Sec.
x
Frances Money
x
Jimmy Davis
x
John Sumners
Ric McCormick, Treas.
Guest
Guest
David Spencer Pris Williams
x
Jack Oates Jr Warden, ex officio
GUESTS: Guest
TOPIC
DISCUSSION/CONCLUSION/ RECOMMENDATIONS
ACTION(S) LEAD PERSON
EVAL/ STATUS
Call to Order
Vickie Luckenbach at 5pm
Senior Warden
Completed
Devotional/ Prayer
Fred Grimes
Approval of Minutes
Electronic approval of February minutes
Secretary
Introduction
Vickie began the meeting with Administration Cmte Old Business
Senior Warden
Vickie began meeting by announcing that Ric was out of town but had emailed reports to Vestry members. All agreed to wait until April to talk about March financials, since Ric was not present.
Senior Warden
Completed Completed
Sub Committee Reports Administration Old Business
Pending
New Business
Ministry
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Old Business
Jimmy’s brochure, “Understanding the Liturgy in the Episcopal Church” was briefly discussed. Jimmy still wants Bur to read it and give advice on how to use and implement it.
Jimmy
Pending
New Business
Jimmy gave an update on his ordination process and stated that the Bishop announced that he is officially in the ordination process. Johnny Gorden moved that Vestry recommend and support Jimmy Davis in his pursuit of ordination. John seconds the motion. All voted in favor. Jimmy said that they may want to meet or talk to a member of Vestry. Vickie and Jeff offered to help with that, both will be working closely with Jimmy to find out who will contact Vestry and what to expect. Jeff asked that we pray for Jimmy as he goes through this process and explained that people feel very vulnerable going through this, that there are lots of personal questions asked.
Jimmy
Pending
Pris is ill and not in attendance but asked that we put something in Encourager about the remembrances book. We need the help of parishioners in our effort to put names in the book of people who have given objects/physical gifts to the church. Nancy Grimes is going to do the writing of the names in the book.
Vickie
Pending
Old Business
Jack shared his report. Office revisions in place by next Vestry meeting.
Jack
Complete
New Business
Jack is seeking bid for new balcony rail which is being replaced because of safety issues.
Jack
Pending
Property
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Jack presented plans and cost for the addition to the columbarium, as proposed by the Columbarium Expansion Committee. Discussion ensued about need for addition, cost, work that has been done so far by the Columbarium Expansion Committee. Johnny Gorden helped explain that the Columbarium Committee has its own members and money, takes care of cremation, services, bookkeeping, paperwork. He also said that the Columbarium Cmte was not in favor of the expansion as presented. He stated if this is the end result, he regrets that he ever brought it up to Vestry; however he understands it requires a vote to pass, and he will let the matter rest. The Columbarium Cmte appreciates the consensus with the Columbarium Expansion Committee to not remove the pointed rock top on the surrounding wall of the columbarium. Jimmy Davis moved to accept the recommendation for expansion for a total of $42,000 and to begin work. Fred seconded the motion. Johnny Gorden abstained from vote. All others voted in favor of the motion. Jack estimated that it would take 10-12 weeks to complete the expansion project. In early June they should start the foundation work, then late June they will install the new niches. STANDING AGENDA
DISCUSSION/CONCLUSION/ RECOMMENDATIONS
Jack
ACTION(S) LEAD PERSON
Pending
EVAL/ STATUS
Rector Report Youth Program. Jeff’s report was a discussion of the youth program. He first asked how we know we have a youth program. The general answer was because of Taco Sunday or when we see youth as acolytes, in children’s chapel or photos in the Encourager. One challenge our church faces is that with multiple services, there is segregation. How can we integrate better? How can we augment youth programs? Part of Bur’s passion is bringing new members into the life of the church, but he also wants to deepen our experiences with God and this includes people of all ages.
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3/21/2016
Jeff
Pending
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Jeff explained that one of the first things Bur is going to do is profile our membership and take a look at the community from a stance of how each person is a part of it, what they contribute, who they are. (Jeff also mentioned that we are in the process of updating our directory.) Bur is good at incorporating church activities into the worship service and showing the life of the church through worship. One of Bur’s ideas is to define the life of a child in the church, starting with birth, baptism, first communion, children’s chapel, Encouragers, Confirmation, summer camp, mission trips and map out the life of a child in the church. We also want to support Scouts at the church, VBS, Christmas Pageant, Youth Sunday — all of these activities support youth in the life of the church.
Jeff, Julie, Bur
Pending
Vickie, Jeff, Rachel, Julie
Pending
Jeff has created a steering committee with Bur, Julie and others to create a more programmed calendar for youth and find more opportunities to incorporate youth activities into the life of the church. Jeff is really excited about Bur’s desire and natural ability to help people feel that they belong at St. Barnabas. Frances asked if we should plan something to welcome Bur and his family. It was decided that May 1 we hold one worship service at 10AM and a light lunch in the Parish Hall afterwards. All are welcome to bring a dessert to share if they wish. This will be a great opportunity to meet and welcome Bur and his family (Melissa, Elizabeth (9) and Dylan (7)). Julie will talk to Marilee about what the youth can do that day to help. Vickie will write an article in Encourager; Jeff will take care of article in the paper and an ad announcing Bur joining the staff at St. B.
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Julie asked if we would ever hire a staff person to oversee youth activities. Jeff responded that we would be interested in that, we simply need to start planning for it in the budget and allocate money toward it. Some discussion ensued about how much money would need to be put aside. It was agreed that though Marilee does a wonderful job with our youth, we need a champion for our youth program.
It was decided that Bur will contact Julie and begin talking about youth program needs specifically. Elizabeth Loggie would be a good parent to pull in. A parish-wide needs survey would be a good start too. David mentioned that his water ministry would be a good opportunity for youth ministry work in the future. ANY OTHER BUSINESS
DISCUSSION/CONCLUSIONS/ RECOMMENDATIONS Jimmy Davis will collect offerings April 3, then France Money will take over for the rest of the Sundays (April 10, 17, 24).
Closing Prayer
Fred Grimes
ADJOURNMEN T
Vickie adjourned meeting.
Jeff
ACTIONS
Pending
LEAD PERSON
EVALUATION /STATUS
Jimmy and Frances Completed Senior Warden
Completed
NEXT MEETING April 18. Johnny Gorden will do opening and closing prayers.
Respectfully submitted,
_______________________________ Julie Alvarez Secretary of the Vestry
St Barnabas Episcopal Church Vestry Minutes
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