2012-2013 Administrative Handbook
Table of Contents Board of Education Mission & Vision Statements, Goals, and Beliefs ..............................................................................10 Goals and Core Values ...............................................................................................................11 Board of Education Members...............................................................................................................12 Board Minutes......................................................................................................................................13 Submitting an item to Board Agenda...................................................................................................13 Student/Staff Recognition by Board of Education...............................................................................13 Item for Consideration ........................................................................................................................14 Item of Information…………………………………………………………………………………...15 Gifts to the Schools ..............................................................................................................................16
Business Office **For further information please refer to the Financial Guidelines and Procedures Handbook** Financial Procedures and Guidelines ...................................................................................................17
Curriculum, Instruction, and Assessment General Guidelines and Procedures A+ Meeting Attendance Requirement............................................................................................17A-B A+ Attendance Waiver Request.........................................................................................................17C A+ Schools Program.......................................................................................................................... 18 A+ School Program Appeal Form .......................................................................................................19 Animals in Classrooms ........................................................................................................................20 Assemblies ...........................................................................................................................................21 Assistant Principals& Interns – Elementary ........................................................................................21 Behavior Expectations for Students Attending H.S. Football Games .................................................22 Board Meeting Attendance .................................................................................................................23 Child Abuse Procedures.......................................................................................................................24 Citizenship Award ...............................................................................................................................25 Classification of Students………… ……………………………………………………………........26 Closed Campus ....................................................................................................................................26 Competition Guidelines .......................................................................................................................27 Confidentiality Agreement ..................................................................................................................27 Confidentiality Agreement Form .........................................................................................................28 Copyrighted Materials ...................................................................................................................... 29 Corporate Giveaways ...........................................................................................................................30 Dealing with Separated/Divorced Parents ...........................................................................................30 Deposits and Other Registration Costs ................................................................................................30 Deposits-Student Registration .............................................................................................................31 Disposal of Discontinued Textbooks ...................................................................................................31 District Sponsored Co-Curricular & Extra Curricular .........................................................................32 2
Dress Code Procedures ........................................................................................................................34 Dress Code Letters ...............................................................................................................................35 Employment of Students…………………………………………………………………............…..37 End-of-Course Exams ..........................................................................................................................37 Fees for High School Activities…………………………………………………………………...... 38 Field Trips and Excursion Policies and Procedures .............................................................................40 Fine Arts Attendance & Grading Guidelines.............................................................................. .........50 Fine Art Competition Information…………………………………………………………………....52 Fine Arts Fees………………………………………………………………………………………...53 Flag Etiquette............................................................................................................................... ........53 Foster Care Education Bill of Rights ...................................................................................................54 Fund Raisers and Program Providers...................................................................................................56 Grade Point Average and Calculating Class Rank ..............................................................................59 Grade Reporting – Elementary.............................................................................................................60 Grade Reporting – Secondary...............................................................................................................61 Graduation Requirements ....................................................................................................................62 Graduation – Early ...............................................................................................................................70 Graduation Exercises ...........................................................................................................................71 Graduation Early Request Form .........................................................................................................72 Home-School Notification Form .........................................................................................................73 Homework Guidelines.........................................................................................................................74 Human Sexuality Curriculum…………………...…………………………………………………...76 Interrogation, Interviews and Searches………………………………………………………………77 Late Registration ..................................................................................................................................79 Loitering on School Premises Prohibited.................................................... ........................................79 Military Active Duty Definition………………………………………………………………… ......79 Military Interstate Children’s Compact Commission...................................................................79A-E Parent-Teacher Conference Guidelines ...............................................................................................79 Party Guidelines ..................................................................................................................................80 Political Candidates in the Schools ......................................................................................................80 Pre-excused Absence Form..................................................................................................................81 Pregnancy.............................................................................................................................................82 Progress Reports ..................................................................................................................................82 Project Connect...............................................................................................................................82a-h Promotion, Acceleration, and Retention.........................................................................................83-84 Promotion Procedures - Delayed Decisions ........................................................................................88 Proof of Residency Form .....................................................................................................................90 Quarterly Bonus ...................................................................................................................................92 Record Retention .................................................................................................................................93 Registration Forms and Instructions ....................................................................................................95 Release and Authorization Forms for Photographs, Videos, and Student Work .................................99 Return of SJSD Assets by Employees………………………………………………………………102 School Ceremonies and Observances……………………………………………………………….103 Staff/Student Relations……………………………………………………………………………...104 Student Automobile Use…………………………………………………………………………….109 Student Organizations-Non-Curricular... ……………………………………………………….......109 3
Supply Lists ....................................................................................................................................110 Social Media Procedures and Guidelines ….……………………………………………………… 114 Surveying, Analyzing or Evaluating Students ...................................................................................119 Time Allotment Guidelines for Elementary ......................................................................................121 Transfer Guidelines & Forms ............................................................................................................122 Tutoring Attendance ..........................................................................................................................127 Vacation Request Form......................................................................................................................129
Discipline Guidelines and Forms Quick Sheet of Consequences for Misbehavior.......................................................................... .......130 Behaviors Requiring Behavior Affirmation Statement......................................................................132 School Admissions (Statement of Student Discipline)............................................................... .......133 Elements of Crimes ............................................................................................................................135 Attendance & Truancy Guidelines, Letters, & Forms .......................................................................141 Absent Child ......................................................................................................................................146 Compulsory Attendance.....................................................................................................................149 Suspension Guidelines ................................................................................................................ ......154 Corporal Punishment .........................................................................................................................158 Investigation Report ...........................................................................................................................159 Suspension Forms. .............................................................................................................................160
Alternative Programs Adult Education Program……………………………………………………………………….….166 Assessment Program……………………………………………………………………………..…167 Colgan Alternative Resource Center .................................................................................................168 Early Childhood................................................................................................................... ..............169 English for Speakers of Other Languages .........................................................................................170 Spanish Translated Forms......................................................................................................... .........173 Extended Instruction Programs…………………………………………………………………..…182 Gifted Program...................................................................................................................................184 Homeless Program .............................................................................................................................189 Management School Guidelines & Forms................................................................................ .........190 TitleI-Programs...………………………………………………………………………………........197 Title I- Classroom Guidelines………………………………………………………………………198 Title I Early Childhood Programs…………………………………………………………………..199
School-Community Relations (Board Policy KK) Visitors to District Property/Events........................................................................................... ........201 Sex Offender on School Property ......................................................................................................203 Disruptive Conduct Form Letter................................................................................................ ........204
FERPA Procedures for the Family Educational Rights and Privacy (FERPA................................................205 Student Records (FERPA ..................................................................................................................206 Student Record Release Request (FERPA Release) ..........................................................................208
Technology General Guidelines and Procedures Removing a Website Filter ................................................................................................................210
Crayons to Computers 4
Crayons to Computers........................................................................................................................211 Calendar of Events………………………………………………………………………………….212
Crises Management Safety Fire Hazards .....................................................................................................................................214 Student and Personnel Safety.............................................................................................................215 Safety Programs. ................................................................................................................................216 Visitors Log Sheet............................................................................................................................. 217 Emergency Phone Numbers………………………………………………………………………...218 District Office Crisis Team ………………………………………………………………………219 Violence Prevention………………………………………………………………………………...220 Handling Angry People......…………………………………………………………………………221 Intruder ……………………………………………………………………………………………. 222 Inclement Weather………………………………………………………………………………….223 Tornado……………………………………………………………………………………………..224 Earthquake....……………………………………………………………………………………….226 Fire………………………………………………………………………………………………….227 Hazardous Materials ...……………………………………………………………………………..228 Utility Failures……………………………………………………………………………………...229 Bioterrorism ………………………………………………………………………………………..230 Suicide....…………………………………………………………………………………………...233 Medical Emergencies……………………………………………………………………………….234 Lockdown Procedures ……………………………………………………………………………..236 Shelter in Place……………………………………………………………………………………..237 Evacuation/Bus Evacuation……..........…………………………………………………………….238 Reunification Process .......…………………………………………………………………………239 Student Release Form………………………………………………………………………………241 Bomb Threat Protocol ..............……………………………………………………………………242 Disaster Drill Report Form.………………………………………………………………………...244 Request for Air Conditioner Form………………………………………………………………….245 Application For Use of District Property Release/Indemnity Agreement………………………….246
Dates to Remember Schedule for Principals to Attend Board Meetings………………………………………………...248 Board Meeting Dates.......…………………………………………………………………………. 249 Time Report Days…………………………………………………………………………………. 249 Professional Development Days……………………………………………………………………249 Staff Holidays………………………………………………………………………………………249 PTA Council Meeting. ....…………………………………………………………………………. 250
Warehouse Pear St. Warehouse-- Programs and Resources .................................................................................251 5
Pear St. Warehouse-- Process & Procedures .....................................................................................252
Nutrition Services Health Guidelines from St. Joseph--Buchanan County Health Department......................................254 Lunch/Breakfast Prices .....................................................................................................................255 Food Prices For Special Events .........................................................................................................257 Townsend Fund..................................................................................................................................258
Human Resources Employee Related Issues Assignment of Substitute Teachers for School Business...................................................................259 Benefits Reminders ............................................................................................................................261 Changes in Cafeteria Plan ..................................................................................................................262 Cellular Phone Acceptable Use Guidelines ......................................................................................263 Cellular Phone Payroll Deduction Form ............................................................................................264 Content and Accessibility of School Records ...................................................................................266 Grievance Procedures .......................................................................................................................267 Guidelines for Staff Development Projects ......................................................................................268 Guidelines for the Transfer of Teaching Personnel. ..........................................................................269 New Teacher Orientation. ................................................................................................................ 270 Prohibition Against Illegal Discrimination And Harassment ............................................................271 Nondiscrimination and Anti-Harassment Compliance Grievance Procedure ...................................277 Notice of Compliance With Title IV and IX Civil Rights Act .........................................................282 Professional Development Committee ..............................................................................................283 The Building Level PDC ...................................................................................................................284 The District PDC................................................................................................................................285 Recognition of Certificated and Support Personnel...........................................................................286 Report of Unused Sick Leave ............................................................................................................287 Request for Leave ..............................................................................................................................288 Safety Equipment...…………………………………………………………………………………288 Salary and Benefits Information ........................................................................................................288 Salary Schedule Provisions. ...............................................................................................................290 School Planning Time .......................................................................................................................291 Staff Professional Development ........................................................................................................291 Summer Hours ...................................................................................................................................292 Time Reports .....................................................................................................................................293 Vacation Regulations .........................................................................................................................294 Worker’s Compensation Insurance ....................................................................................................297
Student Related Issues Student Residency .............................................................................................................................300 Student Transfers ..............................................................................................................................301 Tuition ..............................................................................................................................................302 6
Physical Education/Sports Activities and Inclement Weather and Road Conditions Procedures ...............................................304 All-City Track Meets .......................................................................................................................305 Guidelines for Competitions .............................................................................................................305 Middle School Basketball Guidelines ................................................................................................306 Parent/Guardian Letter……………………………………………………………………………...307 Parental Consent Form……………………………………………………………………………...308 Return to Participation Form ............................................................................................................309 MSHSAA Activity Participation Rules .............................................................................................310 Regulations Regarding Non School Personnel ..................................................................................320
Nursing Service Illness and Injury Response and Prevention EBBA-AP……………………………………………321 Student Allergy Prevention and Response JHCF-AP………………………………………………324 Administering Medications to Students ............................................................................................ 328 Guidelines For Volunteer Staff In The Health Clinic ........................................................................330 HIPPA ............................................................................................................................................... 330 Universal Blood and Body Fluid Precautions....................................................................................331 Communicable Diseases. .................................................................................................................. 332 Guidelines for Employees with Infectious or Contagious Disease ....................................................334 School Nurse Schedules.....................................................................................................................335 Pandemic Influenza Response Plan ...................................................................................................336
PTA PTA Council Meetings ......................................................................................................................347 Davis-Langemach PTA ......................................................................................................................348
Partners In Education School To Business Partnership Program ..........................................................................................350 Business/Support Partners .................................................................................................................351 Ensuring Successful Partnerships ......................................................................................................353 Checklist for School...........................................................................................................................354 Roles & Responsibilities For School Principal..................................................................................354 Roles & Responsibilities For Business ..............................................................................................355 Special Activities For School ............................................................................................................356 Suggested Activities For Business Partners.......................................................................................357 Annual Partnership Assessment.........................................................................................................358
Records Management Records Management Policy .............................................................................................................359 Policy and Procedure .........................................................................................................................362 Subpoena Procedure .........................................................................................................................363 Conclusion ........................................................................................................................................ 364 7
Special Education Guidelines for Parents or Parent Representatives to Visit Classrooms & other School Sites ...........365 SJSD Confidentiality Agreement.......................................................................................................366 District Process for Homebound Instruction ................................................................................... 367 District Process for Homebound Student’s ……………………………………………………… 369 Homebound Information Form. .........................................................................................................370 Pre/Post Testing and State Reports Title I AYP/MAP ......................................................................371 504 Guidelines .................................................................................................................................. 372 Guidelines for Use of Behavior Intervention Rooms .......................................................................373
Superintendent's Office Silver Citizens’ Network....................................................................................................................375 Guidelines for Wednesday Night Activities .....................................................................................375 Grant Application Procedure .............................................................................................................376 System for Reporting News Items ....................................................................................................377 School Reporters ...............................................................................................................................378
Work Schedules Work Schedule for Administrative, Supervisory, and Clerical Personnel.........................................379 Inclement Weather Work Schedule ...................................................................................................380 Inclement Weather Procedures ......................................................................................................... 381 Elementary Procedures for Inclement Weather ................................................................................ 382 Early Dismissal Due to Weather ......................................................................................................382
Technology Children's Internet Protection Act ................................................................................................... 383 Guidelines for Effective Utilization of Instructional Television, Videos, Computer ..................... 384 S.J.S.D. Software Purchase Procedure .............................................................................................388 Technology Usage. ............................................................................................................................393 Technology Usage/Safety ..................................................................................................................396 Technology Forms .............................................................................................................................402
Transportation School Bus Evacuation Drills ...........................................................................................................405 Bus Safety .........................................................................................................................................405 Notice of Misconduct ……..………………………………………………………………………..406 Parent Permission & Authorization to Ride in Privately Owned Vehicles ......................................407 Hazardous Route Approval Form ...………………………………………………………………..408 Procedure to Follow When Ordering a Bus ………………………………………………………..409 Conservation of Energy ...………………………………………………………………………….410 Weekend Shutdown List....…...…………………………………………………………………….411
Volunteer Services School Volunteer Program Procedures .............................................................................................412 8
V.E.S.T. Volunteer Program in Schools ............................................................................................414 Volunteer Recognition ......................................................................................................................415 Blue Ribbon Awards .........................................................................................................................416 Staff Request for Volunteer Services ................................................................................................417 Volunteer Withdrawal Procedures ....................................................................................................418 Connect-Tomorrow Mentor Job Description .....................................................................................419 Connect-Tomorrow Mentor Procedures ...........................................................................................420 Confidentiality ...................................................................................................................................421 Summary ........................................................................................................................................421
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Vision: The St. Joseph School District fosters an environment where success is built on values for learning, planning, and hard work: Believe! Learn! Plan! Achieve! Mission: …educating each child for success Beliefs • • • • • • • • • • • • • • •
Nurture strong relationships in a culture of caring Meet each child where he/she is each day Maintain constancy of mission Focus on our customers (students, families, community) Engage families and community as collaborative partners in the education of children and youth Educate learners for lifelong success with a foundational knowledge and relevant content through rigorous learning and thinking Develop skills so that students will be analytic thinkers, problem-solvers, and decision-makers with stamina and resilience Design, implement and sustain programs to meet needs for the whole child (physical activity, health and wellness, fine arts, technical skills, exploratory courses, and extended learning opportunities) Increase Kindergarten readiness through early childhood education Focus on proficiency in literacy and mathematics Increase emphases on science, technology, engineering, and mathematics Emphasize career and workforce readiness Hire the most effective teachers and instructional leaders and equip them through powerful professional development Continue fiscal stewardship and provide equity in resources to support teaching and learning Increase safety and security
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Goals 1. Student Performance: Develop and enhance quality educational/instructional programs to improve performance and enable students to meet their personal, academic, and career goals. 2. High Quality Staff: Recruit, attract, develop, and retain qualified staff to carry out the SJSD mission, goals, and objectives. 3. Support Resources: Provide and maintain appropriate instructional resources, support services, and functional and safe facilities. 4. Family and Community Engagement: Promote, facilitate, and enhance parent, student, and community involvement in SJSD education programs. 5. Governance: Govern the SJSD in an efficient and effective manner, providing leadership and representation to benefit the students, staff, and patrons of the District. Core Values: Commitment to Excellence ~ Culture of Collaboration ~ Integrity of Action
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Board of Education Dr. Dan Colgan ~ President Brad Haggard ~ Vice-President Sarah Siemens ~ Member Sue Wagner ~ Member Dennis Snethen ~ Member Chris Danford ~ Member Martin Rucker ~ Member
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Board of Education In an effort to go green, the Board of Education started holding paperless Board meetings in November, 2008. The Board of Education meeting agendas will be posted on the SJSD website, along with board policies and minutes as they become approved. Minutes Board of Education minutes are available electronically back to December 1999. All other minutes are available in bound books at the St. Joseph School District’s Superintendent’s office. Meetings School Board meetings are held in the Board Conference Room at the District Office, 925 Felix Street in St. Joseph. They begin at 5:30 p.m. The 2012-13 Regular School Board meeting schedule is: July - no meeting February 11, 2013 August 27, 2012 (4th Monday) March 11, 2013 October 8, 2012 April 8, 2013 November 12, 2012 May 13, 2013 December 10, 2012 June 24, 2012 (4th Monday) January 14, 2013 Submitting an item to be on the Board agenda Contact Debbie Consolver, Board secretary, if you would like an item placed on the agenda. The formats for items to be submitted on Electronic School Board are on the following pages. All items will be submitted to the Superintendent’s Council, then to the appropriate Board committee, and then on to the full Board. Board Policies Board Policies are available on the SJSD website. Staff and Student Recognitions by the Board of Education Students and staff will be recognized for national recognitions at the Board meetings throughout the school year. If you have a student or staff member to be recognized, contact the Superintendent’s office. If there are national and state award recipients that you would like to recognize at your end-of-year school assembly and would like a Board member to present the award, please contact Debbie Consolver in the Superintendent’s Office. If you have questions or need additional information, you may contact Debbie Consolver at 816-6714000 or debbie.consolver@sjsd.k12.mo.us.
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Item for Consideration Try to restrict to one page – Superintendent’s Council must approve prior to being on Board agenda and approved (signed) by director of area. Topic: Background Information: 1. Accurate 2. Objective 3. Pro’s 4. Con’s 5. Options 6. Last paragraph supporting administrative recommendation Fiscal Note: Amount of cost Budget Information: Specify the amount budgeted for this item in the budget. Instructional Impact: Include a reference to Planning a Course Together, Comprehensive School Improvement Plans, the Mission Statement or District Goals. Administrative Recommendation: Must be approved by the Superintendent’s Council. Board Goal Addressed: State appropriate goal. Contact Person: Your name and phone number
Contact: Debbie Consolver, 671-4000
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Item of Information Try to restrict to one page – Superintendent’s Council must approve prior to being on Board agenda and approved (signed) by director of area. Items of Information need to be typed in Times New Roman, font size 12, and need to be e-mailed to Debbie Consolver, Board secretary, debbie.consolver@sjsd.k12.mo.us the Tuesday before the second Monday of the month. Topic: Background Information: 1. Accurate 2. Objective
Instructional Impact: Include a reference to Planning a Course Together, Comprehensive School Improvement Plans, the Mission Statement or District Goals. Board Goal Addressed: State which is appropriate goal Contact Person: Your name and phone number
Contact: Debbie Consolver, 671-4000
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Gifts To The Schools TO: Debbie Consolver, Board Secretary The following gifts have been presented to _________________________________ School. Date
Donor
Description
Estimated Value
___________________________________________________________________________
I approve these gifts and recommend to the Board of Education that they be accepted. __________________________________________ Building Principal
______________ Date
Refer to Board Policy KH. Subject to approval by the Board of Education, this form is further intended to serve as a receipt to the donor and to satisfy the substantiation requirements set forth in the Omnibus Budget Reconciliation Act of 1993.
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The following SJSD financial procedures and guidelines may be found on the Business Office webpage at the following link: http://www.sjsd.k12.mo.us/Page/1642 Please refer to the webpage for updates. Financial Procedures and Guidelines Content 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23.
Acceptance of Receipt Purchasing Sam’s Club Purchases Staff Conflict of Interest Credit/Purchasing Cards Fund Raiser Procedures Activity Fund Refund on Activity Tickets Check Policy School Sponsored Special Trips Cash Receipts/Deposits/Cash Handling Deposit Pickup – Courier Gate Receipt Procedures Petty Cash Accounts Payments for Event Workers Courtesy Fund Guidelines Gift Certificates/Cards Travel Policy and Guidelines Use of District Property Fixed Asset Procedures Reclass of Funds/Budget Adjustments Grants Audits
Fixed Asset Procedures Content 1. Who is Responsible 2. Fixed Asset Definition 3. Acquisition of Fixed Assets 4. Fixed Asset Transactions 5. Equipment Loan 6. Equipment Repair 7. Physical Inventory Payroll forms/instructions/dates are located at the following link: http://www.sjsd.k12.mo.us/Page/1645
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Meeting the A+ Attendance Requirement To be eligible for A+ Program financial incentives a student must have at least a 95% cumulative attendance record during their four years of high school. This allows the student approximately 8 days of absence each year. Students are expected to attend school regularly and to be on time for classes. Therefore, the student will acquire the habits of punctuality, self-discipline and responsibility. A student who does not meet the 95% attendance requirement may not be eligible for the A+ Program financial incentives, unless granted a waiver. The following attendance guidelines are required of all students participating in the A+ Program: ♦ A cumulative attendance record will be kept from the beginning of the A+ student’s high school career until graduation. ♦ The high school office will keep the official record-of-attendance. Students attending Hillyard Technical Center will have their attendance reported daily and their records maintained in the high school office. The A+ Program does not necessarily excuse SJSD excused absences. A+ attendance guidelines differ from the regular school attendance rules. A doctor’s note for an excused absence does NOT automatically qualify a student for an A+ attendance waiver. A+ attendance waivers are for serious, long-term absences, not the average cold or flu. A+ participants can request their attendance percentage at the end of each semester. Students who do not meet the attendance guidelines are encouraged to file an appeal as soon as possible. Appeals for any absences prior to the senior year (absences in the freshman, sophomore, and junior year) must be filed no later than October 1 of the senior year. Appeals for absences during the senior year must be filed no later than April 1. Appeals filed after these dates will not be considered. Waiver forms are available in the high school counseling center or from the A+ Coordinator. Absences that occur because of school-sponsored activities are not counted against attendance. Attendance waivers would most often be granted for (but not necessarily limited to) long-term illnesses, hospitalizations, granted homebound instruction, and treatment for chronic health problems. Samples of acceptable documentation are: ♦ Hospitalization – Physician Letter ♦ Chronic Health Problems – Physician Letter ♦ Religious Holiday – Minister Letter ♦ Personal/Family Calamity –Parent and school counselor letter ♦ Catastrophic Illness/Injury – Physician Letter NO STUDENT WILL RECEIVE A WAIVER IF ABSENCES ARE DUE TO ANY OF THE FOLLOWING: ♦ Ordinary colds, flu or similar short-term illness ♦ Truancy A
♦ ♦ ♦ ♦ ♦
Skipping classes Routine Doctor Visits Personal/family vacations Transportation problems (except when riding the school bus) Suspension from school
It is not possible to list every situation in this handbook. If you have attendance questions, please contact the A+ Coordinator.
A+ Schools Program Attendance Appeal Process 1. The following will occur for students who lose their A+ eligibility due to the attendance clause: a. Students will be called to a meeting with both the A+ Coordinator and Building Administration to discuss the loss of eligibility. b. Parents will be notified in writing of reason for the loss of eligibility, as well as the procedure for appeal. c. Records of the reason for loss of eligibility, student conference, and letter to parents will be kept on file in the A+ Office and in Powerschool. 2. Students who feel they have been unfairly dismissed from the program may appeal to the A+ Schools Appeals Committee. 3. The Appeals Committee will be comprised of: at least one school Administrator, student’s Guidance Counselor, two teachers (one chosen by student), a member of the A+ Advisory Committee, and the A+ Coordinator. 4. In cases of appeal, the student/parents/guardians must notify the A+ Schools Coordinator of their intent to appeal. This notification must be within 30 days from the date the student was informed of their dismissal from the A+ Schools Program. The A+ Coordinator will give the student the appeal form to be completed and returned. 5. The A+ Coordinator shall then convene the Appeals Committee meeting within ten days for consideration of the appeal. The committee shall hear the appeal and return its decision to the student within 5 days. Note: Committee, then they may appeal to the St. Joseph School District’s Assistant Director of Curriculum and Instruction. This appeal must be done within 5 school days. If the student/parents/guardians choose not to accept the decision of the Assistant Director of Curriculum and Instruction, then they may appeal to the Associate Superintendent of Schools. This appeal must be done within 5 school days. If the student/parents/guardians choose not to accept the decision of the Associate Superintendent of Schools, then they may appeal to the Superintendent of Schools. This appeal must be done within 5 schools days. If the student/parents/guardians choose not to accept the decision of the Superintendent, then they may appeal to the St. Joseph School Board. They must notify the School Board Secretary within 5 school days. The decision of the St. Joseph School Board is final. B
Attendance Waiver Request A+ Program Saint Joseph School District
Date_______________ Year______________
School
Student Name____________________________________________________________ Parent/Guardian Name_____________________________________________________ Address_________________________________________________________________ Phone Number(s)_________________________ This request is to appeal the attendance certification, and receive an attendance waiver for my son/daughter for the following dates they were absent:________________________. In the space provided below, please indicate the date(s) of and the reason for the absence(s). Please attach documentation to support your request for a waiver of the attendance percent. In order to receive consideration for absences through your junior year, this form must be completed and returned by October 1 of your senior year. For consideration of absences during your senior year, this form must be submitted by April 1. Remember, no student will receive a waiver if absences are due to any of the following: truancy, skipping classes, personal/family vacations, transportation (other than late school bus), or suspension from school
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A+ Schools Program Appeal Process 1. The following will occur for students who lose their A+ eligibility due to an infraction of the “good citizenship” clause: a. Students will be called to a meeting with both the A+ Coordinator and LHS Administration to discuss the loss of eligibility. b. Parents will be notified in writing of reason for the loss of eligibility, as well as the procedure for appeal. c. Records of the reason for loss of eligibility, student conference, and letter to parents will be kept on file in the A+ Office and in Powerschool. 2. Students who feel they have been unfairly dismissed from the program may appeal to the A+ Schools Appeals Committee. 3. The Appeals Committee will be comprised of: at least one school Administrator, student’s Guidance Counselor, two teachers (one chosen by student), a member of the A+ Advisory Committee, and the A+ Coordinator. 4. In cases of appeal, the student/parents/guardians must notify the A+ Schools Coordinator of their intent to appeal. This notification must be within 30 days from the date the student was informed of their dismissal from the A+ Schools Program. The A+ Coordinator will give the student the appeal form to be completed and returned. 5. The A+ Coordinator shall then convene the Appeals Committee meeting within ten days for consideration of the appeal. The committee shall hear the appeal and return its decision to the student within 5 days. Note: If the student/parents/guardians choose not to accept the decision of the A+ Schools Appeals Committee, then they may appeal to the St. Joseph School District’s Assistant Director of Curriculum and Instruction. This appeal must be done within 5 school days. If the student/parents/guardians choose not to accept the decision of the Assistant Director of Curriculum and Instruction, then they may appeal to the Associate Superintendent of Schools. This appeal must be done within 5 school days. If the student/parents/guardians choose not to accept the decision of the Associate Superintendent of Schools, then they may appeal to the Superintendent of Schools. This appeal must be done within 5 schools days. If the student/parents/guardians choose not to accept the decision of the Superintendent, then they may appeal to the St. Joseph School Board. They must notify the School Board Secretary within 5 school days. The decision of the St. Joseph School Board is final.
Contact: High School A+ Coordinator 18
A+ Schools Program Appeal Form Name
Student #
Address Street City
State
Home Phone
Zipcode
Alternate Phone
Reason dropped from A+ Schools Program:
Reason for appeal:
Student's Signature
Date
A+ Coordinator's Signature
Date
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Animals in the Classroom Board Policy ING Animals may be brought into the classroom for educational purposes. Animals in classrooms may be used in areas which include activities related to interest, handling experience, enrichment, and as academic experiences. When animals are used in the classroom, the supervising teacher must take precautions to ensure the safety of students and the humane treatment of the animals in accordance with the following guidelines: 1. Persons bringing animals into the school should receive prior permission from the supervising teacher. 2. Teachers are to check with the school nurse regarding any known allergies existing among students in the classroom prior to granting permission to bring and/or house animals in the classroom. If any students in the class have known allergies, their parents must be consulted. An appropriate decision will be made to protect the health of the students. 3. Animals are not to be transported on a school bus. 4. If a staff member or student has been bitten by an animal, and the skin is pierced, the incident must be reported immediately to the school office by the supervising adult. When this occurs, the principal or designee assumes the responsibility for notifying the public health authorities. The public health authorities will determine appropriate confinement of the animal and the method of observation. 5. The teacher must assume the primary responsibility for the humane, proper treatment of any animal kept in the classroom, and only the teacher or students designated by the teacher are to handle the animals. 6. If animals are to be kept in the classroom on days when classes are not in session, the teacher must make arrangements for their care and safety. 7. Teachers with questions regarding the proper care, feeding and handling of animals, should contact the science coordinator or science department chairperson.
Contact: Curriculum and Instruction 671-4000
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Assemblies The Curriculum, Instruction, and Assessment Department shall be responsible for developing criteria for student assemblies at each grade level. All schools are encouraged not to use assemblies where admission is charged but to use local student talent and groups in student assemblies. Assemblies should enhance the instructional and curricular goals of the District. The principal shall be responsible for determining the appropriateness of school assemblies.
Assistant Principals and Interns - Elementary The formula used to assign elementary assistant principals and administrative interns is as follows: Assistant Principals Any elementary school (Title or Non-Title) with a consistent enrollment in kindergarten through sixth grade of 460 students or more will qualify for a half-time assistant principal. Administrative Interns - Title Schools Only Any title elementary school with a consistent enrollment in kindergarten through sixth grade of 400 students or more will qualify for an administrative intern. Any title elementary school with a consistent enrollment in kindergarten through sixth grade of more than 300 students and a 70% or greater free-lunch count will qualify for an administrative intern.
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Behavior Expectations for Students Attending High School Football Games The city high schools have been experiencing a great challenge at the home football games. Many of the challenges come from younger students who attend the events without an adult to supervise them. Please make sure that the following expectations for student behavior at high school football games are communicated to your students and their parents. The following rules will be enforced at all three of our high schools. 1.
Students may not bring skateboards or bicycles inside the stadium.
2.
Students may not return to the stadium once they leave. If a student leaves, he or she may not re-enter the game at another gate. No refunds will be given to students who leave.
3.
Students must bring their current student ID and be prepared to produce it to administration.
4.
Students responsible for serious misbehavior may not be permitted to attend future events at the high school.
5.
Students currently serving ISS or OSS may not attend extra-curricular events.
Contact: Curriculum and Instructing 671-4000
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Board Meeting Attendance 2012 - 2013 Building principals have been assigned specific dates to attend a SJSD Board of Education study session and board meeting. The board meeting begins promptly at 5:30 p.m. Assistant principals and interns are encouraged to attend with their principals. Please note on the calendar your assigned dates. If you have any conflicts, please make arrangements to switch months with another principal and notify your Director of Elementary or Secondary Education of the change.
Schedule for Principals to Attend Board Meetings August 27, 2012 October 8, 2012 November 12, 2012 December 10, 2012 January 14, 2013 February 11, 2013 March 11, 2013 April 8, 2013 May 13, 2013
Bode Ms. Roberta Dias Central Dr. Marlie Williams Spring Garden Mrs. Lara Gilpin Webster Learning Ctr. Mrs. Betty Wymore Benton Dr. Jeanette Westfall Robidoux Ms. Precious Kurth Lafayette Dr. Tyran Sumy Colgan Center Mrs. Michele Thomason Truman Mrs. Sandra Steggall
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Edison Dr. Matt Martz Coleman Michael Otto Lindbergh Dr. Julie Gaddie Ellison Mrs. Kim Siela Hyde Mrs. Jeaneen Boyer Pickett Mrs. Sarah Gerving Field Dr. Deborah Stephens Pershing Mrs. Tara Wells Lake Dr. Jasmine Briedwell
Child Abuse Procedures For The St. Joseph Public Schools Child abuse is the concern of every caring adult. Please use the following procedures for reporting suspected abuse. We are required by law to report suspected child abuse.
1. RSMo 210.110 - 210.165 makes it a misdemeanor for anyone responsible for the care of children to fail to report suspected abuse or serious neglect of children who are under the age of eighteen. 2. The following procedure should be followed in reporting cases of child abuse: A. Any staff member (teacher, nurse, bus driver, etc.) should report suspected abuse to the hot line as soon as possible. (First phone the State Hot Line 1-800-392-3738, then, if necessary, phone the Division of Family Services 387-2000). The principal must be notified immediately. When two staff members disagree, the person who feels there may be abuse must report it to the hot line. B. Complete a District Report form, available from principal and nurse. (Sample attached) This form is designed to prepare the reporter for the hot line call. The form need not be signed. If assistance is needed, you can ask for the nurse’s assistance. The Principal will retain the abuse report form. C. Corporal Punishment which is administered according to Board policy and professional precaution is not considered to be child abuse. D. Immunity from liability is granted to reporting persons or institutions that make reports in good faith. 3.
Types and Signs of Child Abuse: A. Physical abuse - Multiple bruises, lacerations, burns, fractures, - Human bites, scalding, bleeding under the scalp due to severe hair pulling - Undue delay in seeking medical attention for child’s injury - Abandonment or expelling from home B. Sexual Abuse or Exploitation -Developmentally inappropriate information of sexual nature -Sexuar drawings or language -Inappropriate touching or sexual acting out, genital stimulation - Remember, sexual abuse can be occurring with no observable signs C. Neglect - Hunger - Improper clothing - Dirty - Extreme fatigue D .Emotional Abuse - Pattern of prolonged sadness - Pattern of fearfulness - Low self-esteem - Remember, emotional abuse can be occurring with no observable signs
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Citizenship Award The Outstanding Achievement in Citizenship Award has been presented annually since 1990. The Department of Elementary and Secondary Education (DESE) conducts the program with assistance and financial support from the Missouri Bar Association. Honorees are recognized during a luncheon at the Governor’s Mansion in Jefferson City. Each student receives a plaque and a $50 savings bond. Every public high school is eligible to nominate one senior for the citizenship award. Students are selected on the basis of their academic achievement in civics and government courses, performance in civics and government-related extracurricular activities, and exemplary community service. Students also must submit an essay about the importance of citizenship. In addition to the citizenship award, the highest scoring male and female are invited to participate in the highly esteemed Ronald Reagan Close Up Youth Conference in Washington, D.C. during the summer after receiving this award. The applications for this award are sent to the principals of each high school in August and are due back to DESE by September 30 of each year. The St. Joseph School District may annually nominate to the state board of education a senior from each high school who has demonstrated knowledge of the principles of government and citizenship through academic achievement, participation in extracurricular activities, and service to the community. (Per Board Policy IGAA.) For more information about the Outstanding Achievement in Citizenship Award, contact Bill Gerling, social studies consultant for the Department, at 573-751-0398, or Millie Aulbur, director of lawrelated education for the Bar, at 573-635-4128.
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Classification of Students Classification of Students and Initial Placement The classification and grade placement of students primarily relates to students enrolling initially in the School District of St. Joseph or transferring from another school district. It shall be the responsibility of the principal, after reviewing all available information, to place a student in the most appropriate grade/subjects. Standards for Classification 1. Students will be classified and placed according to documentation of successful completion of the preceding grade/subjects. Temporary placement in a grade/subject may be made before receiving the previous school records. 2. A principal should request an evaluation of a student whose records are unclear or where completion of the previous grade/subject is questionable. 3. Special Services staff shall be consulted before placing a student in a Special Education classroom. 4. Students transferring from accredited schools will be given credit for academic course work successfully completed; but, generally they will not be given high school credits for courses in religion. 5. Students transferring from non-accredited schools shall have their records evaluated carefully. In grades kindergarten through eight, the successful completion of the preceding grade will generally be accepted as the basis of grade placement. In high school, the granting of credits should be done in compliance with Policy JECC, Assignment of Students to Schools/Classes. 6. Parents of new students should be conferred with prior to the placement decision. 7. The principal, after reviewing all records, test results, staff recommendations, and parent and student input, shall place a student in the most appropriate grade/subject.
Closed Campus High school students may not leave the campus during school hours. Each building will define its campus boundaries. These boundaries will be announced and students will be apprised of the boundaries.
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Competition Guidelines
State competitions:
Continue with current guidelines for funding state competitions: o District pays for state o Schools pay for all other competitions, including district, sectionals, etc.
The principal and activities coordinator for each school will determine which coaches will attend a state event.
National and International Competitions:
Prior approval of the competition is required before students register for events (consider competitions for 1st, 2nd, 3rd rankings vs. individual ratings of I, II, III).
Organizations must contribute as a funding source for national competitions (fundraising, dues, etc.). If a student organization anticipates students qualifying for a national competition, fund-raising should occur prior to the event.
SJSD will pay the greater of $200 or 100% of registration fee for each student and sponsor, provided that the event has been approved.
Confidentiality Agreement Strict confidentiality about all information gained on students during an observation is one of our highest priorities. It is critical that all who observe, or otherwise participate in, classroom activities honor and support this commitment to strict confidentiality. Failure to do so will result in elimination of future observations. Anyone observing in classrooms or classroom activities must fill out the St. Joseph School District's Confidentiality Agreement located on the following page.
Contact: Curriculum and Instruction 671-4000
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St. Joseph School District Confidentiality Agreement For Out-of-District Observers To be completed and filed with the building principal Strict confidentiality about all information gained on students during an observation is one of the highest priorities for your visit. It is critical that all who observe, or otherwise participate in, classroom activities honor and support this commitment to strict confidentiality. Failure to do so will result in elimination of future observations. Any information gained about a student, must not be shared with anyone, unless the parents or guardians have signed a Release of Information, and that Release is on file with the building principal and/or the Special Services Department. If this visit is for the purpose of a professional observation of a single student, at the request and expense of the parents or guardians, the observer will not disclose information regarding other students to the parents, guardians, or a third party. Furthermore, in encounters with students outside of the school setting, individuals should not acknowledge that they know any privileged information unless the student initiates that conversation. This is to protect the students from unwanted intrusion. If the observer has any question about what is confidential, he/she should assume that information is protected until cleared by the building principal, or Assistant/Director of Special Services. By signing this agreement, the observer acknowledges that he/she has read this agreement and will protect the confidentiality of every student.
______________________________ Student's name:
____________ Date of observation:
Start and end time of observation: ____________________________________________
________________________
___________
Signature of Observer
Date
_____________________________________ Signature of Principal
_________________ Date (Last revised 4/08, DB)
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Copyrighted Materials Reproduction Note: You may find a full version of this policy by visiting Board Policy EGAAA. It is the intent of the Board to abide by the provisions of current copyright and intellectual property laws as they affect the school district and its employees. The superintendent or designee will create procedures to train employees on the law and monitor district compliance. Copyrighted materials, whether they are print or non print, will not be duplicated, reproduced, distributed or displayed for district-sponsored activities or by using district equipment except in accordance with law. The Board does not sanction or condone illegal duplication, reproduction or distribution in any form. Fair Use Guidelines There are certain circumstances where it is permissible to reproduce or display copyrighted works without the permission of the copyright owner. These are known as “fair use” guidelines and are found in section 107 of the Copyright Act. These standards should be used to determine whether the use of a work is permissible under fair use standards: • • • •
the purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes; the nature of the copyrighted work; the amount and substantiality of the portion used in relation to the copyrighted work as a whole; the effect of the use upon the potential market for or value of the copyrighted work.
All persons are prohibited from using district technology in violation of any law including copyright law. Only appropriately licensed programs or software may be used with district technology. Further, no person will use the district's technology to post, publicize or duplicate information in violation of copyright law.
Contact: Curriculum & Instruction 671-4000
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Corporate Give-Aways Corporate "give-aways" or incentives offer benefits to students, parents, and teachers, but may also interfere with instructional goals. Listed below are appropriate and inappropriate uses of corporate incentives in elementary schools. APPROPRIATE
INAPPROPRIATE
benefits school as whole provides opportunity for all schools may be used as door prizes PTA events is motivational for students requires no cost to family instructionally sound use at school has no company logo or advertising is not in conflict with school goals promotes unsafe practice
takes instructional time requires adult participation or cost suggests political influence or financial gain promotes unsound pedagogy requires school to submit names, addresses or phone numbers not approved by Central Office administration
Dealing with Separated/Divorced Parents 1. 2. 3. 4. 5. 6. 7.
Ask your parents to notify the schools if they are going through a separation or divorce. Both parents have equal rights unless there is a court order defining those rights. (Get a copy of the court order for your records) Do not honor private agreements between parents. If a noncustodial parent wishes to remove their child from school, contact the custodial parent. Allow both parents the right to come to school and review the child’s records. This should be done even if a parent has not been awarded custody. Do not mail school information to both the custodial and noncustodial parents unless requested. Do allow the noncustodial parent the right to review any records. Do not get in the middle of custody fights.
Deposits and Other Registration Costs Students cannot be denied admission to school because of outstanding bills or inability to pay locker deposits or registration costs. Every effort should be made to collect the funds or provide school service at the minimum wage equivalent to the bill incurred. If a student owes fees during their senior year, appropriate measures should be taken to collect the outstanding bills months prior to the end of school. A student cannot be denied a diploma or participation in graduation activities because of unpaid fees. Contact: Curriculum and Instruction 671-4000
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Deposits-Student Registration For registration time, the following student deposit fees are recommended: 1. 2.
3. 4. 5. 6. in 7. 8.
LOCKS - $5.00 - If a locker is shared by two people, the charge would be $2.50 per student. EYE AND EAR PROTECTION DEVICES - No charge at time of registration. Devices are to be used for Shop, Science, and Home Economics. When equipment is picked up, instructors will determine the amount of money to collect in order to cover the cost of any necessary repair. ACTIVITY TICKET - $30.00 STUDENT I. D. - The cost of Student I. D. will be $7.00 for the year. MUSICAL INSTRUMENTS - Deposit and rental fees (combined) - A non-refundable deposit and rental fee of $30.00 will be charged for musical instruments. (Hardship cases will be handled on individual assessment basis.) TEXTBOOKS DEPOSITS - A deposit of $15.00 for textbooks will be required for the school year. However, this amount is refundable at the end of the school year if books are returned acceptable condition. SCHOOL AGENDAS - Students will pick up the cost for their School Agenda. High Schools - $5.00 Middle Schools - $3.00 ATHLETIC PARTICIPATION - $35.00 Annual non-refundable participation charge for sports for the entire school year.
Disposal of Discontinued Textbooks It is the obligation of the St. Joseph School District to be fiscally responsible in the disposition of textbooks which are of no further use to the District. When texts are to be disposed of, the following guidelines shall be used: 1. 2. to 3. 4.
Teachers may keep discontinued texts for supplementary use in their classrooms. All saleable textbooks which are not retained by teachers for supplementary use shall be sold used book dealers, institutions, or paper companies. Textbooks which are determined not to be saleable and are not suitable for further use shall be destroyed. Textbooks are not to be given to individuals without the approval of the Department of Curriculum and Instruction.
Contact: Curriculum, and Instruction 671-4000
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District-Sponsored Co-Curricular and Extra-Curricular Activities and Organizations (Application for Approval of Clubs or Organizations) Note: Sponsor and/or members of the organization must notify the principal or superintendent if any of the following information changes. Submit this form to the building principal. Attach all applicable constitutions and/or bylaws that will govern the organization. Date Application Submitted: __________________ Club/Organization Information Name of Proposed Organization or Club: Sponsor: ______________________________________________________________________ Teaching/Building Assignment: Purpose of the Club/Organization:
Requirements for membership (mission statement or philosophy, if applicable.):
Titles, duties and method of electing officers:
Meeting location, meeting times, frequency of meetings:
Describe some of the activities you anticipate having.
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Is this an organization subject to regulations of the Missouri State High School Activities Association (MSHSAA)? Yes No If yes, which bylaws are applicable?
For Office Use Application:
Approved
Rejected (If approved, forward to superintendent.)
Reason:
Signature of Building Principal
Application:
Approved
Date
Rejected
Reason:
Signature of Superintendent
Date
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Dress Code Procedures The District expects student dress and grooming to be neat, clean, and of good taste so that each student may share in promoting a positive, healthy, and safe atmosphere within the school, while on school property, and while attending and participating in school functions elsewhere. Student dress and grooming will be the responsibility of the individual and the parent within the following guidelines: 1. Dress and grooming will be clean and in keeping with health, sanitary, and safety requirements. 2. All students must wear shoes, boots, or other type of footwear. 3. Dress and grooming will not interfere with the orderly conduct of class work or other school functions nor cause undue attention to an individual student. 4. Activities within or outside the school that constitute a hazard to school property, other students, faculty, members of the public, or give rise to student safety may require school officials to have students make adjustments in dress or grooming to maintain safety standards. 5. Additional dress regulations may be imposed upon students participating in certain extracurricular activities. When, in the judgment of a principal, a student's appearance or mode of dress disrupts the educational process, or constitutes a threat to health or safety, the student may be required to make modifications. Parents, students, and the general public shall be informed regularly of the specific student dress guidelines through student handbooks, District publications, and through the local media. The elementary and secondary dress code letters follow these procedures.
See Board Policy: JFCA
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Dress Code Letter - Elementary The School District Of St. Joseph 925 Felix Street St. Joseph, Missouri 64501 August, 2012 Dear Parent, Staff members in the St. Joseph Public Schools are constantly striving to provide the best conditions possible for student learning and achievement. Any condition, that may distract students from learning, is of serious concern. This letter is designed to inform parents and students of clothing guidelines for the 2012-2013 school year. These standards will be administered consistently in all schools. Student dress can have significant effect on learning and behavior. Clothing must cover the body sufficiently and avoid attracting excessive attention or causing disruptions. The following have been found to be a distraction to the learning process and therefore are unacceptable for wearing in the elementary school: 1. 2. 3. 4. 5. 6. 7.
Clothing that doesn't sufficiently cover the body including: tube tops swimsuit, backless, halter or strapless tops, bare midriff, mid-cut or see-through shirts, or basketball jerseys that are cut low on the sides Shorts that are inappropriately short Overly long baggy jeans or pajamas Clothing that advertises substances such as alcohol, cigarettes, drugs and violence Clothing that utilizes double play on words, obscenities, profanity or is suggestive in any way Large chains Caps, hats or head coverings unless approved by the principal
Footwear must be worn at all times. Sandals are acceptable if they are safe and adequately secured to the feet. The principal will make decisions regarding the appropriateness of clothing. In the event that a question arises regarding clothing, parents will be contacted. We are asking your cooperation and support in our efforts to maintain the kind of school environment in which teachers are able to teach and students are able to learn. If you have any questions, please feel free to call me at your convenience. Sincerely, Principal APPROVED BY THE ST. JOSEPH BOARD OF EDUCATION
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Dress Code Letter – Middle and High School THE SCHOOL DISTRICT OF ST. JOSEPH 925 Felix Street St. Joseph, Missouri 64501 August, 2012 Dear Parent: Staff members in the St. Joseph Public Schools are constantly striving to provide the best possible environment for student learning and achievement. Any condition, that distracts students from learning, is of serious concern. This letter is designed to inform parents and students of the clothing guidelines for the 2012-2013 school year. These standards will be administered consistently in all schools. Student dress can have a significant effect on learning and behavior. Clothing must cover the body sufficiently and avoid attracting excessive attention or causing disruptions. The following have been found to be a distraction to the learning process and therefore are unacceptable for wearing in the secondary schools: Messages on the body, clothing, jewelry, and personal belongings that relate to gangs, drugs, alcohol, violence, tobacco, sex, vulgarity or that reflect adversely upon persons because of their race, sex, color, creed, national origin or ancestry Gang related apparel‌including long trenchcoats Clothing that doesn't sufficiently cover the body including: tube tops, swimsuit, backless, halter or strapless tops, bare midriff, mid-cut shirts or tops, see-through shirts or basketball jerseys that are cut low on the sides Excessively short skirts or shorts Caps, hats or head coverings unless approved by the principal For health and safety reasons, students must wear appropriate footwear. Sandals are acceptable if they are sufficiently safe and adequately secured to the feet. Building administrators reserve the right to request change of clothing when such interferes with the welfare and safety of all. We ask your cooperation and support in our efforts to maintain the kind of school environment in which teachers are able to teach and students are able to learn. We believe the school is a place of business and that secondary school students must dress accordingly. If you have any questions, please feel free to call me. Sincerely, Principal
APPROVED BY THE ST. JOSEPH BOARD OF EDUCATION
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JK Revised Policy Employment of Students In accordance with state statutes, the Superintendent, or designee, will establish procedures for the processing of requests for and the issuring of work permits to students between the ages of fourteen and eighteen to work. Work permits may be issued when a student presents a legal verification of age, a written promise of employment by a prospective employer and a certificate from the school principal showing grades of school work completed. Such employment must be pursuant to parental consent and must meet legal requirements pertaining to jobs suitable for minors. Legal Refs: 294.011-110, RSMO Board Policy Adopted: February 10, 1997 Board Policy Reviewed: November 10, 2008
End-of-Course Exams
High School teachers must make use of comprehensive end-of-course examinations as a means of preparing students for post-secondary education. End-of-course exams should be conducted in such a manner that they effectively evaluate the achievement of students in terms of course objectives and goals. The form and type of end-of-course examination should be determined by individual teachers, except in the case where the State of Missouri issues an end-of-course exam, whereby the teacher will issue the state’s end-of-course exam in place of his/her own. Each end-of-course exam should be planned within a full period examination covering major areas of course study. Principals shall establish an examination schedule for use during end-of-course examinations. The exams must be taken within the last 2 weeks of the semester. To allow for grading of end-of-course exams, teachers will be given a 2-hour early release the day before the last day of the semester. In addition, teachers will receive a ½ day to complete records prior to the beginning of the second semester. School activities and extracurricular activities should be held to a minimum during the examination period of both semesters.
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Fees for High School Activities All fees assessed are per course. Fine Arts: Band & Choir Instrument Maintenance Fees (Band & Strings) Band/Choir Uniform Cleaning
$30.00 $15.00
Art Studio Classes Drawing I Drawing II Advanced Drawing Painting I Painting II Advanced Painting Ceramics I Ceramics II Advanced Ceramics Computer Graphics I Computer Graphics II Advanced Computer Graphics Photography I Photography II Advanced Photography Sculpture I Sculpture II Advanced Sculpture Printmaking I Printmaking II Advanced Printmaking
$12.00 $12.00 $24.00 $12.00 $12.00 $24.00 $12.00 $12.00 $24.00 $12.00 $12.00 $24.00 $12.00 $12.00 $24.00 $12.00 $12.00 $24.00 $12.00 $12.00 $24.00
Advanced Placement Studio Classes 2-D Portfolio 3-D Portfolio Drawing Portfolio
$24.00 $24.00 $24.00
(Each AP student is responsible for their own materials for their portfolio, which could be an additional cost running between $50-$100)
Industrial Technology: Woodworking/Advanced Metal Working/Advanced Drafting/Advanced Home Maintenance Power Mechanics Technology
$40.00 $40.00 $15.00 $15.00 $15.00
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Physical Education: Individual and Dual Sports Elite PE Membership
$30.00 YMCA
Fees for High School Activities Activities: MSHSAA Participation Fee MSHSAA Participation fee will be charged for participation in:
$35.00
Any sport Academic Team/Bowls All choirs, except Mixed Choir Marching Band and Jazz Band Cheerleading Pompons Flag Corps Speech/Debate Note: The student is only charged this fee one time per year regardless of the number of MSHSAA activities in which they participate.
Other Fees: ID Card Locker Deposit Activity Ticket
$ 7.00 $ 7.00 $30.00
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Field Trips and Excursions Board Policy IICA Field Trips and Excursions The Board believes that field trips often enhance the program of instruction and add to the education of a child. All field trips should be planned for an educational purpose and related to a unit of study. To be educationally beneficial, a field trip requires thoughtful selection, careful advance preparation of the class, and opportunities for pupils to assimilate the experience during and at the conclusion of the trip. To this end, teachers and principals will be expected to consider the following factors in selection of field trips: 1. value of the activity to the particular group or groups 2. relationship of the field trip activity to a particular aspect of classroom instruction 3. suitability of the activity and distance traveled in terms of student age 4. mode and availability of transportation 5. cost The following applies only to middle and high school: The St. Joseph School District will abide by and support those rules set forth by the Missouri State High School Activities Association for field trips. These field trips and all field trips not sanctioned by the Missouri State High School Activities Association, must be cleared by the building principal and respective Directors of Education. The St. Joseph School District discourages excursions beyond the recommended Missouri State High School Activities Association guidelines of 250 miles. All parents of students who are eligible to participate in the field trip shall be notified of the activity in advance. If a parent does not wish his/her child to participate, the school must be so notified. FIELD TRIPS AND EXCURSIONS GUIDELINES Educational field trips shall be planned and conducted in accordance with the following guidelines: 1. The teacher shall review the educational value of the field trip with the principal and receive the principal’s approval prior to making arrangements for the field trip. 2. A parental permission slip is required for each child participating in the trip. Slips should be made available in each school office. 3. The teacher will provide the parents with information concerning the purpose and destination of the trip, transportation, eating arrangements, date and time of departure, estimated time of return, and an itinerary when a field trip will extend beyond the school day. If a parent does not wish his/her child to participate, the school must be notified. 4. One or more adults, in addition to the teacher, should accompany each class on field trips. Teachers are responsible for informing accompanying adults of their duties and responsibilities. 5. The teacher should review acceptable standards of conduct with the students in advance of the trip. The teacher has primary responsibility for the conduct of the children. Children who are not self-controlled or teacher-controlled may be excluded from field trips. 6. The teacher planning the trip will be responsible for arranging an appropriate educational experience and supervision for students who do not participate in the field trip. 7. Students’ safety will be a primary consideration, with first aid kits required on all field trips. 40
8. The buddy system, or partners, is recommended to assure constant awareness of each child’s whereabouts, needs, and participation. 9. All of the students on the field trip must return with the group unless their parents are present to take the responsibility for their safety and transportation. In no case will a student or students be left behind unattended. 10. Should an emergency occur, the teacher is responsible for notifying the principal by telephone as soon as possible. 11. Use of private vehicles should be discouraged in favor of District or commercial carrier because of insurance limits. Under Missouri statutes, private vehicles may carry no more than four children. 12. Children will not be permitted to leave the field trip group during the trip unless prior written arrangements are made by parents. 13. If children return to the school from a field trip after school hours, the teacher and principal should make provisions for their safe departure home, taking into account the age of the students and the hour. ADMINISTRATIVE GUIDELINES Student Trips Not Sponsored By The School District 1. Principals and teachers should avoid any implied sponsorship of trips by non-school district groups. Such implied sponsorship occurs when the school distributes permission slips, collects forms or collects money. 2. Advertising non-school sponsored trips during daily announcements is prohibited. 3. School distribution or posting of materials which advertise non-school sponsored trips must clearly identify the sponsor and their phone number, and include a statement that the trip is NOT A SCHOOL SPONSORED EVENT. Parents need to know who to call, and who is responsible for the health and safety of their children. 4. School employees who choose to serve as chaperones for trips which are sponsored by other agencies or individuals should consider the related responsibility and liability which accompanies the job. 5. School employees who, outside of their school responsibilities, sponsor trips independent of school authority must take all responsible precautions not to imply that the trip relates to school success or school sponsorship. Legal Ref: #302.272, ROMs Board Policy Amended: April 8, 1991 Board Policy Revised: January 10, 1994
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Field Trip Guidelines for Elementary and Middle Schools 1. All field trips must have educational merit and value. Field trips are school sponsored trips and require the students to leave the school during the instructional day. a. The merit of field trips shall be determined by the building principal. b. Teachers shall be required to establish the value or merit of the field trip on a District provided form. c. All buses MUST be returned by 2:00 p.m. unless prior arrangements have been made. 2. Performing groups from an elementary school shall not travel to other schools to perform. Visits to elementary schools by middle school performing groups should not exceed a total of two (2) per feeder school. SUGGESTIONS THAT MAY BE HELPFUL IN PLANNING FIELD TRIPS 1. Correlate the activity with a subject area. 2. Students should be involved in the planning of a field trip in order to get the most out of the experience. 3. Contact the place to be visited well in advance of the trip. Explain the purpose of the visit and what the class is expected to learn. Inquire about rules and regulations. Request information on arrival and departure time, directions for loading and unloading the children, parking for the buses, etc. 4. Field trips should be approved by the building principal before arrangements for bus transportation are made by the teacher. 5. Obtain parental permission for all students. 6. Confirm trip plans with the principal. Traveling by private vehicle should be discouraged and must be preapproved by the sponsor. 7. Prior to the trip, brief the class on safety regulations, proper behavior, and the use of a buddy system for safety and security. It is beneficial to establish “ground rules� before the field trip begins. 8. After the trip, discuss what was seen and relate the information to the objective of the lesson. 9. Send thank you notes to persons who made the trip possible.
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Field Trip Guidelines for School-Sponsored Trips Overnight and/or Outside 100 Mile Radius of St. Joseph 1. Requests for school-sponsored trips overnight and/or outside a 100 mile radius of St. Joseph must be submitted in writing to the school principal at least thirty days in advance of the trip. Final approval for all overnight trips must be granted by the Curriculum and Instruction Department. Use the Overnight Trip Proposal on the following page. 2. Trips must be directly related to the instructional goals for students outlined in district and state curriculum standards and guides. 3. The adult-child ratio for overnight trips must be at least 1:3 or one adult for every three students. 4. Trips approved for summer school enrichment must * include a minimum of thirty hours of instruction * occur after the regular school year has ended * have a minimum of fifteen (15) students participating * include a written attendance report by the instructor If the trip is approved as a summer school course, the instructor will be paid as a summer school teacher. The instructor's salary will be in proportion to the number of hours in the course. 5. Parents of all students who participate must agree to permit supervision of their student by a specified adult. For overnight trips of more than one night, notarized permission for medical treatment must be obtained by the parent that will authorize the designated adult chaperone to secure medical treatment for the student if necessary. 6. Fund raising for trips shall be conducted on a limited basis with no door-to-door sales permitted for elementary students. All funds from fund-raising events must be deposited and disbursed through the school's A-Fund. 7. Approval must be sought each year for all trips that apply to these guidelines.
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Student Field Trips and Excursions (School-Related Student Trip Request Form) This form is to be submitted at least two (2) weeks prior to trip. School: Faculty Member(s) Sponsoring: Type of Trip (check one) Classroom Field/Trip Class (i.e., Junior, Senior Trip) specify: Organization/club Trip, specify: Other (Athletic, Band, If Applicable): Out of State In Town Out of Town Overnight If Overnight Give Name, Address and Phone of Lodging: Destination Destination: Address: Date(s) of Trip: Purpose/Educational Value:
Departure Time:
Phone: _______________ Return Time: __________
Funding/Billing (No student shall be denied the trip because of an inability to pay.) Source of Funding for Trip: Bill trip expenses to: Sponsoring organization School district Board Other: Mode of Transportation Is district transportation needed? Yes Certificated common carrier specify
No
Private vehicle, if allowed by policy: specify driver(s): Individuals Attending Number of students ________ Faculty sponsors: _______ Other chaperones: _______ Total # of participants: _______ 44
Supervision (list names of adults accompanying students on trip)
_______________________________________ Signature of Faculty Sponsor
________________________________ Date
*A detailed schedule of activities for this trip must accompany this form.* For Office Use Only Trip Has Been:
Approved
Denied
If denied, reason:
Signature of Principal/Designee
Date
Signature of Director of Curriculum/Designee
Date
For overnight and/or out-of-state trips, approval by the Curriculum Department is required.
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Paying for a Field Trip through the School's Activity Fund 1. Obtain estimated cost of the trip from Apple Bus Co. (273-0041). 2. Complete the Activity Fund form with: Date of Trip Departure Time Time of Return Destination
Number of Passengers Number of Buses Required Teacher(s) in Charge of Group Estimated Cost of Trip
3. Order the bus from Apple Bus Co. (273-0041) and issue the Activity Fund number. This billing number must be issued or Apple Bus Co. will not schedule the trip. 4. Mail the vendor’s copy of the Activity Fund form to: Apple Bus Company. 4713 St. Joseph Avenue St. Joseph, MO 64505 THESE PROCEDURES MUST BE FOLLOWED. FIRST STUDENT BUS SERVICE WILL NOT SCHEDULE ANY FIELD TRIPS UNTIL AN ACTIVITY FUND NUMBER IS ISSUED.
IF THE DISTRICT IS PAYING FOR THE FIELD TRIP Darren Verbick, Coordinator of Fine Arts, will make all the arrangements for the Albrecht Tour.
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Field Trip and Excursions (Parent Permission Slip and Medical Release Form) Student Information Student's Name ______________________________/_________________________/________ School: ___________________________________Grade:__________ Homeroom: __________ Pupils conduct Agreement: While participating in this field trip experience, I will accept the responsibility for maintaining good conduct, appearance, and I will follow directions at all times. Student Signature__________________________ Date____________________________ Field Trip/Excursion Information Field Trip Date(s):__________________________________________________________ Destination(s):_____________________________________________________________ Alternat Destination (if applicable): ________________________________________________ Mode of Transportation: Cos to Student (if applicable): ____________________________________________________ I hereby give permission for my child to participate in the above-mentioned school-related student trip. In the event of an accident or sudden illness while on the school-related student trip, I authorize school personnel to take whatever action is deemed necessary in their judgment for the health of said child including, but not limited to, authorizing medical treatment. _____________________________________________ Signature of Parent/Guardian
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_____________________ Date
Sample Permission Form to Parents for Trips Outside school Hours
Title of Event Date Return this to your teacher no later than _____________.
Student Name Please check the appropriate box. (Examples of details)
I plan to ride the bus. The bus will leave (where) On (date)__ at (time) . The bus will return to the (location above) at approximately (time) on (date) ___ . I will have a ride to and from the above location. I plan to ride with my parent(s) _________________________________________ Name(s)
I realize that I am representing our school and the St. Joseph School District. Appropriate dress and behavior is expected. I agree to follow the directions of adult sponsors. I will support my team by showing TEAM cooperation, and I will provide the supplies requested. I have additional money to spend for food. Itinerary Example: Writing Competition will begin at 10:00 AM at Columbia College. Skit Competition will begin at 2:00 PM. The Awards Ceremony will begin at approximately 4:30 PM at Columbia College, Lanier Auditorium. Student’s signature _____________________________
Date
Parent’s signature
Date
Home phone
Cell phone
Emergency contact numbers
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Administrative Guidelines Field Trips Not Sponsored By the School District 1. Principals and teachers should avoid any implied sponsorship of trips by non-school district groups. Such implied sponsorship occurs when the school distributes permission slips, collects forms or collects money. 2. Advertising non-school sponsored trips during daily announcements is prohibited. 3. School distribution or posting of materials which advertise non-school sponsored trips must clearly identify the sponsor and their phone number, and include a statement that the trip is NOT A SCHOOL SPONSORED EVENT. Parents need to know who to call, and who is responsible for the health and safety of their children. 4. School employees who choose to serve as chaperons for trips which are sponsored by other agencies or individuals should consider the related responsibility and liability which accompanies t he job. 5. School employees who, outside of their school responsibilities, sponsor trips independent of school authority must take all reasonable precautions not to imply that the trip relates to school success or school sponsorship.
Contact: Curriculum and Instruction 671-4000
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Fine Arts Department Attendance & Grading Guidelines For Performing Ensembles (Grades 7-12) Performance Tests, Written Tests, & Written Work Performance tests, written tests, and written work will be given periodically to determine the progress of each individual student. Students will need to prepare music that is being used in class through individual practice. Students are responsible for their own individual progress and their contribution to the overall performance of the ensemble. Performance tests may be given in class during a regular rehearsal or outside of the regular school rehearsal. If the student is absent at the time of an assigned test and the absence is excused by school policy, they will be allowed to make up the missed assignment. Absences must be approved by the school administration and the makeup work must be completed in compliance with the student handbook. Performance tests, written tests, and written work will constitute 50% of the student’s grade. Attendance & Participation Students enrolled in a performing ensemble are required to attend the activities and events of these ensembles during and after school hours. It is the responsibility of the teachers to deliver to the students, a complete performance schedule at the beginning of the year. Any changes, additions, or deletions should be made by the teacher, at least one month in advance. Students failing to attend a scheduled activity or event of a performing ensemble will be excused for documented illness, death in the immediate family, observance of religious beliefs, or official school business as outlined in the Attendance Protocol at the end of this document. Excused absences must be communicated to the teacher, by the student or parent(s) of a student, at least two weeks in advance. The two week notice may be preempted in special circumstances. These would include emergency situations such as illness or death in the family and special circumstances related to State and District Activities listed in the Attendance Protocol (Some State and District Activities are decided inside of two weeks). Students who have made arrangements to be excused from a scheduled activity or event of a performing ensemble may be required to complete an alternate assignment to fulfill the requirements for that performance. This assignment will be given to the student with a proper completion date by the teacher and will reflect the goals of the original assignment. Attendance and participation in daily rehearsals will constitute 25% of the student’s grade. Attendance at sectional rehearsals, extra rehearsals, and performances outside the school day will also constitute 25% of the student’s grade. 50
SJSD Performing Ensemble Grade Distribution
Performance Tests, Written Tests, & Written Work…..…...........…................. Attendance & Participation (In Class).………………………..….............….... Attendance & Participation (Outside Of Class)……………...………............... Total………………………………………….…………………….…..............
50 % 25 % 25 % 100 %
SJSD Attendance Protocol
The SJSD will use a protocol to resolve conflicts of students enrolled in performing ensembles, involved in two or more activities at the same time. This protocol will be consistent with the SJSD Policy regarding attendance of after school activities for co-curricular classes and extra-curricular activities. The percentage of a student’s grade that will be assigned by attendance at required after school activities will be no more than 25 percent. Activities will be scheduled before the school year begins, and it is the responsibility of the student to resolve conflicts at least two weeks in advance (exceptions being made for emergency situations). This allows time for all organizations involved to adapt to the absence of a student. Students may need to be excused from an activity due to documented illness, death in the immediate family, observance of religious beliefs, or official school business. Students should notify the directors as soon as possible in these situations. Each situation will be individually reviewed by the directors. The directors may communicate directly with the coaches and/or sponsors of other organizations to resolve conflicts when necessary. When conflicting activities are from the same priority category, the student may choose but should maintain a fair and equitable commitment to all groups involved.
The following hierarchy is the appropriate course for a student to follow: Priority 1 State and National Activities sanctioned by the MSHSAA or the SJSD Priority 2 District Activities sanctioned by the MSHSAA or the SJSD Priority 3 Conference Activities sanctioned by the MSHSAA or the SJSD Local Activities involving multiple schools St. Joseph School District Sponsored Activities Priority 4 SJSD or individual school sponsored practices, meetings, or rehearsals Priority 5 Activities not related to school or not sponsored by the SJSD Contact: Fine Arts Coordinators 671-4020
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Fine Arts Competition Information Forensics/Debate Each student pays his/her own food and lodging expenses for any overnight trip other than state competition. District Competition: School District pays for transportation. Students pay for all other expenses. State Competition: The District pays for transportation, entry fees, lodging and $5.00 per meal per student. Students will pay any additional food expenses. Music Marching: Each student is limited to marching contests at Missouri Western State College and Northwest MO State University. The District pays for transportation and entry fees. Students pay for food. Auditions for All-District Choir, Band, and Orchestra: Students pay for transportation, entry fees, food and other expenses. All-State Choir, Band and Orchestra: Rehearsals and performances are held during the annual meeting of the MO Music Educators Association in January, at Tan-Tar-A, Lake Ozark, MO. The District pays transportation, entry fees, lodging and $5.00 per meal per student. Students will pay any additional food costs. District Music Contest: District pays for transportation; students pay for food, fees and other expenses. State Music Contest: District pays for transportation, entry fees, lodging and $5.00 per meal per student. Student pays any additional expenses. District/Sectional Competitions: District will pay transportation. Students will pay for meals and any other expenses. State Competitions: District pays for transportation, lodging and $5.00 per meal per student. Student pays any additional expenses.
Contact: Fine Arts Coordinators 671-4020
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Fine Arts Fees See the fee schedule on “Fees for High School Activities” page. These fees must be paid by the student before the first contest, event, or performance in each area. The participation fees are non-refundable following the first contest, event, or performance. The sponsoring teacher/coach will be responsible for collecting fees, issuing a receipt to the student, and turning all monies in to the school office. If a student is dropped from a team or group by the coach or teacher, the participation fee will be refunded. However, if the student voluntarily drops the activity or is dismissed for disciplinary reasons, the fee will not be refunded. Contact: Fine Arts Coordinators 671-4020
Flag Etiquette Refer to Flag Etiquette Handbook in Principal’s Office.
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Foster Care Education Bill of Rights Senate Bill 291 (2009) created sections 167.018 and 167.019, RSMo, otherwise known as the “Foster Care Education Bill of Rights.” These laws require public school districts and child-placing agencies to ensure foster children don’t fall through the cracks when it comes to receiving an education. Educational Liaison’s Responsibilities: Section 168.018, RSMo requires each school district to designate a staff member as “the educational liaison” for children in foster care. Deb Cook is the Title I Program Coordinator for the St. Joseph School District. Acting in an advisory capacity, the education liaison is required to: 1. Ensure and facilitate the proper educational placement, enrollment in school and checkout from school of foster children; 2. Assist foster care students when transferring from one school or district to another, by ensuring proper transfer of credits, records and grades; 3. Request school records of a foster care student pursuant to section 167.022, within two (2) business days of a foster care student’s placement in a school; and 4. Submit school records of foster care students within three (3) business days of receiving a request for a foster care student’s records. Foster Children’s Rights: Section 167.019, RSMo, requires a child-placing agency, as defined in section 210.481, RSMo, to promote the educational stability of foster children. The child-placing agency must take into consideration the foster child’s school attendance area when placing the child. This section further defines the right of foster children in regard to their continuing education: 1. A foster child has the right to remain enrolled in and attend his or her school of origin or to return to a previously attended school in an adjacent district. 2. The school district shall accept for credit full or partial course work satisfactorily completed by a foster care student while attending a public school, non-public school, or non-sectarian school in accordance with district policy or procedure. 3. A foster care student’s school district of residence shall issue a diploma to a foster care student under the jurisdiction of the juvenile court providing the student completes the district’s graduation requirements 4. A school district shall ensure that if a foster care student is absent from school because of a change in placement made by a court or child-placing agency, or because of a verified court appearance or court-ordered activity, the grades and credits of the foster care student shall be calculated as of the date the student left school, and the student’s grades shall not be lowered as a consequence of the absence. 5. Subject to federal law, school districts shall permit access of foster care student records to any child-placing agency for the purpose of fulfilling educational case management responsibilities required by a juvenile officer or by law and to assist with the school transfer and placement of a student.
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Transportation: The transportation of foster care students to school is not addressed in the Foster Care Education Bill of Rights or in other law. On June 13, 2006, the Department of Social Services, Children’s Division, issued a Memorandum regarding changes to section 211.032, RSMo, permitting a foster child to remain in the same school at the time of placement. The Department of Elementary and Secondary Education provided the Children’s Division with transportation options a child-placement agency team can take into consideration when placing a foster child, including: 1. The school bus of the foster child’s home district travels to the home of the foster parent to pick up the child. These miles would be considered eligible miles for the school district to include in their allowable cost for state aid; 2. The foster parent provides transportation and receives reimbursement for mileage form the school district. School districts can include this as an allowable cost for state aid;
3. The foster parent meets the school bus at the boundary line of the school district; 4. The school district contracts with an individual besides the foster parent to transport the child to the child’s home district; or
5. The foster parent provides transportation with no reimbursement for mileage from the school district.
Contact: Curriculum & Instruction 671-4000
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Fund Raising Activities Fund-raising activities in the St. Joseph Schools must conform to the following guidelines: 1. Each school and school-related organization, such as Booster Clubs and PTA Units, consideringa fund-raising activity should review its budgetary needs carefully. 2. Fund-raising activities should be kept to the minimum necessary to accomplish the organization's goals for the year. Each school organization planning to hold fund-raising activities must submit plans to the principal by the end of the first quarter for projects to be held during that year. School-related organizations which conduct fund-raising activities on school properties should also submit plans to the principal. Fund raising plans should include: a. The purpose or goal of the project. b. The estimated amount of money needed. c. The specifics of how, where, when, and by whom the money will be raised. (Include a copy of contract with fund-raising firm) d. The number of students expected to be involved in the project. e. The amount of school time, if any, needed to accomplish the project. The use of school time must be kept to a minimum. 3. All fund-raising by school organizations and by school-related organizations on school property must have administrative approval prior to implementation. Plans will be submitted to the principal for approval. The principal must submit one copy of all plans to the Business Division.The Business Division may review approved plans with the appropriate director or supervisor to make modifications in the plan, or even reject the project, if necessary. a. Fund-raising activities by school-related organizations should be developed and agreed upon cooperatively by representatives of the organization and the school or District. 4. Fund-raising activities should be related to the needs of the organization and to the improvementof instruction, student activities, or physical facilities. Staff and student time should be used with good discretion. 5. Fund-raising projects to be implemented during the first quarter by school organizations, and prior to the development of the organization plans for the year, must be approved in the spring or immediately prior to implementation in the fall. 6. Elementary students and middle school students will not participate in fund-raising activities during the summer vacation. Fund-raising activities during the summer should be avoided by high school students as much as possible. If such activities are planned, approval must be granted before the end of the school year. A sponsor or parent must be present to supervise any summer fund-raising activity involving high school students. 7. All school fund-raising activities conducted on school grounds must be supervised by the principal or a designated sponsor. 8. Door-to-door selling by elementary school children, grades kindergarten through six, is unacceptable. Student participation in selling is necessary and acceptable at the high school level for approved projects. 9. Solicitations by students on school property is discouraged. 10. Fund-raising activities may not involve gambling as a part of the project. 11. All funds collected in a school fund-raiser should be deposited in school building accounts.
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STUDENT FUNDRAISING (Fundraising Approval Form) Name of Employee Supervising Fundraising Activity: Group or Activity: Dates of Fundraising Activities:
Grade Levels Involved: Anticipated Profit from Fundraiser: $
Explain how funds will be used. Describe the fundraising activity, including a description of items to be sold and the amount for which they will be sold. (Attach brochures or other information to this form if necessary.)
List the vendors involved, including address and contact information of representatives.
Describe up-front money or other necessary commitments of district resources.
Is there a risk that the district could lose money? If so, explain.
Who is the target customer? Will students, staff or others be solicited on school property? If so, explain how and when.
Will students be involved in the fundraiser? If so, explain their role and include an estimate of the amount of instructional time, if any, that will be used to implement the fundraiser.
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Will staff members other than yourself be involved? If so, explain how they will be involved and include an estimate of the time during their working hours that they will be involved.
Will the fundraiser be advertised? If so, how?
Describe the method of collecting and securing funds, including a description of how sales and receipt of funds will be documented and how the risk of theft will be minimized.
Will the district need to sign a contract? □ Yes □ No If yes, attach the contract to this form for review and Board approval. Does the fundraiser comply with the district's wellness program and procedures implementing that program? (See ADF, ADF-AP.) □ Yes □ No List any other information regarding the fundraising activity.
_____________
Signature of Supervising Employee
Date For Office Use Only
□ □ □
Approved Denied Approved with the following conditions or changes: __________________________________ ____________________________________________________________________________ ____________________________________________________________________________
______________________________________________ Signature of School Principal or Superintendent
_____________ Date
Revised: 8/2012
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Grade Point Average and Calculating Class Rank Universal Grading Grade % GPA Points A 94-100 4.00 A93-90 3.75 B+ 87-89 3.25 B 83-86 3.00 B80-82 2.75 C+ 77-79 2.25 C 73-76 2.00 C70-72 1.75 D+ 67-69 1.25 D 63-66 1.00 D60-62 .75 F 0-59 0.00 *D's and F's do not earn weighted credit.
Weighted GPA Points 5.00 4.75 4.25 4.00 3.75 3.25 3.00 2.75 1.25* 1.00* .75* 0.00
1. All full-credit courses which carry one-half unit of the credit for one semester's work will count in the GPA computation. 2. A student's semester GPA will be derived by dividing total points earned in classes by the total number of full-credit courses in which the student was enrolled during the semester. 3. Total points for the semester are obtained by adding the number of base points earned by the student during the semester. 4. The universal grading scale shown above was adopted by the school board to be used for all students beginning the fall of 1997. 5. The cumulative GPA after any semester will be obtained by adding the total number of points earned in each of the previous semesters, including the semester just completed, and dividing the total number of full credit semester courses through the completing of the most recent semester. The maximum possible unweighted GPA at any time is 4.00. For example: Language Arts Geography Bio/Ecology PE Algebra I Careers French Total Points
B A C B A C B
3.0 4.0 2.0 3.0 4.0 2.0 3.0 21.0
21 points divided by 7 classes is a 3.00 GPA on a 4.00 scale. 6.
Class rank is based on a student's weighted GPA and assigned ordinarily for example, if two students are tied for the number 1 position; the next highest GPA is given the rank of number 3.
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Grade Reporting - Elementary Grading Window The Power School grading windows for elementary teachers are open for the entire term for teachers to enter grades for report cards. In order for the secretaries to have time to print report cards at the end of each quarter, the following deadlines are set for the 2012-2013 school year. Report cards for grades 2-6 will be printed by school secretaries after all grades are entered. Listed below are the dates for entry, printing and distribution of grades for 2012-2013. Q1 – Teachers DEADLINE 10/17/ 2012 Secretaries print 10/18, Due out 10/24-26 Q2 – Teachers DEADLINE 12/19, Secretaries print 12/20, Due out 1/07/13 Q3 – Teachers DEADLINE 3/8/2013, Secretaries print 3/11, Due out 3/13-15 Q4 – Teachers DEADLINE 5/16, Secretaries print 5/17, Due out 5/21/2013 Quarterly Progress Reports If a school needs to print Progress Reports, the mid-quarter dates are as follows: Q1 – 9/17/2012 Q2 – 11/16/2012 Q3 – 2/6/2013 Q4 – 4/16/2013 Year-End-Average Elementary teachers need to enter a Year-End-Average grade for all students. It is calculated automatically with Power School. Please check your grade book set up to make sure that Y1 under grade set up is marked for either (a) term weights, (b) total points, or (c) category weights. The Year-End-Average will print on the grade cards, along with all the quarters and will be transferred to historical grades in Power School so that years later the Year-End-Average marks for each subject may be viewed. K-1 Attendance for Report Cards Your PowerSchool tech will forward these reports to you to be printed out by student to be attached to report cards for kindergarten and first grade. In addition, the perfect attendance list should be printed for reference by teachers and principal.
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Grade Reporting - Secondary Grading Window The Power School grading windows for secondary teachers are open for the entire term for teachers to enter grades for report cards. In order for the secretaries to have time to print report cards at the end of each quarter, the following deadlines are set for the 2012-2013 school year. Listed below are the dates for entry, printing and distribution of grades for 2012-2013. Q1 - Teachers DEADLINE 10/18/2012 Secretaries print 10/19, Due out 10/26-28 Q2 - Teachers DEADLINE 12/21, Secretaries print 12/22, Due out 1/07/2013 Q3 - Teachers DEADLINE 3/8/2013, Secretaries print 3/9, Due out 3/14-16 Q4 - Teachers DEADLINE 5/15, Secretaries print 5/16, Due out 5/16/2013 Quarterly Progress Reports If a school needs to print Progress Reports on a three-week basis, the dates for those periods are as follows: Q1 – 9/6/2012 & 9/27 Q2 – 11/8 & 12/1 Q3 – 1/25/2013 & 2/15 Q4 – 3/29 & 4/24
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Graduation Requirements Board Policy IKF The Board of Education for the St. Joseph School District establishes the following graduation policy and instructs the administration to develop all necessary procedures for proper implementation. Requirements A student must meet the following requirements in order to graduate from the St. Joseph School District, unless the stated exceptions apply. The student must: 1.
Complete a total of 25 credits in grades nine (9) and above, beginning with the graduating class of 2009, including credits required by the State Board of Education.
The approved units of credit must include courses satisfactorily completed in the subject areas listed below: Language Arts Social Studies Mathematics Science Physical Education Health Fine Arts Practical Arts Personal Finance Foreign Language Electives TOTAL
4.0 units 3.5 units 3.0 units 3.0 units 1.5 units .5 units 1.0 units 1.0 units .5 units 0.0 units* 7.0 units 25.0 units
*College entrance requirements vary. Some may require more units in these areas. a. Language Arts - Four units of credit shall include written and oral expression, language structure, and literature. Instruction in basic reading skills may be counted as one-half unit in meeting the language arts requirement. b. Social Studies - Three and one half units will be required and shall include one unit of U.S. citizenship, economics and geography, one unit covering the history and culture of the other nations of the world, one unit of American History, and one-half unit on the functions and structure of American government to be elected in grade eleven or twelve. Additional credits may be elected from social studies offerings. c. Mathematics - Three units of credit will be required. d. Science - Three units of credit will be required: one unit must be completed in a life science course; one unit in a course addressing the principles of chemistry and/or physics, and one unit of science taken at eleventh grade. 62
e. Physical Education - One and one-half units are required. Exceptions: • 2 years of ROTC may be counted in lieu of 1.5 physical education credits. • Completion of 2 sports for 2 years, including Poms and Cheerleading or 2 years of Marching Band, including Color Guard, can be substituted for 0.5 Physical Education Credit. o These substitutions count toward the graduation requirement, but do not count toward a student’s GPA or class rank. Students must participate in these activities as an SJSD student in order to be eligible for the substitution. f. Health - One-half unit will be required. The health course is to be taken in the freshman or sophomore years. Since health is included in ROTC, this requirement will be waived for those who elect to use ROTC for the physical education credit. Family health and nursing also may be substituted for the one-half unit of health. g. Fine Arts - One unit of credit will be required. This credit may be obtained by taking a unit course or two one-half unit courses. Music, art, or drama may be counted as fine arts. h. Practical Arts - One unit is required. Business education, industrial arts, cooperative occupation education, home economics, and vocational-technical courses may be used to meet the requirement. Any credit earned at Hillyard Technical Center shall be regarded as a unit of practical arts. i. Personal Finance - One-half unit of personal finance or approved substitutes is required in eleventh or twelfth grade. 2. Pass proficiency exams concerning American History, American Institutions, and the Missouri and the U.S. Constitutions. 3. Have earned credit in the St. Joseph School District educational program between the ninth and twelfth grades. 4. Complete ten (10) hours of community service. 5. The School District of St. Joseph recommends a minimum of eight (8) semesters of high school attendance to qualify for graduation, beginning with the graduating class of 1990. However, recognizing that some students, for sound educational and vocational reasons, may wish to graduate from high school in seven (7) semesters, the Board will allow early graduation if the procedures listed in Policy IKFA are followed. 6. For grade classification purposes, students must earn the following units of credit before being considered a: Sophomore 6 units Junior 12 units Senior 18 units 7. Differentiated curricular recommendations for additional units of credit will be strongly encouraged for students choosing a particular program of study. Differentiated recommendations will be developed for the work/study, vocational-technical, general, and college preparatory 63
programs of study. Graduation requirements will be the same for the vocational-technical, general, and college preparatory programs of study, although the electives recommended will be quite different. Students in any of the latter three programs of study may choose, at any time, to move into a different program of study as long as they can complete the newly-chosen program of study. Building administrators and counselors will work with each student and parent(s) to assure that they fully comprehend the available programs of study. Program planning encompassing all four years of high school will be provided late in grade eight or early in grade nine. However, changesin the planned program could occur during each year of school. The District will participate in the College Preparatory Studies Certificate Program as provided by the Department of Elementary and Secondary Education. Exceptions 1. Graduation requirements for a student with a disability receiving special education services pursuant to the Individuals with Disabilities Education Act (IDEA) may be determined according to the student's Individualized Education Program (IEP). 2. Students transferring from another accredited Missouri school as a junior or senior who cannot reasonably complete the district's requirements may be permitted to graduate based on the successful completion of a program of studies that would have met the graduation requirements at the school formerly attended, including the requirements of (2) above. 3. The District will waive the requirement to pass proficiency exams concerning American History, American Institutions, and the Missouri and U.S. Constitutions for students who transfer from another state if they can document the successful completion of a course of instruction in the institutions, branches and functions of state government, including local governments, the U.S. government and the electoral process. Such instruction must have been completed in grades nine through twelve. 4. Students who transfer from another state or country or an unaccredited private, public or home school and who are placed in the ninth grade will be required to meet all established graduation requirements. If such a student is placed in the tenth grade or higher, the district will work with the student and the parents/guardians to develop a program of studies that will result in graduation if successfully completed. 5. Eligible students who successfully complete the Missouri Option Program (formerly the GED Option Program) will be awarded a high school diploma.
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Earning Credit 1. The superintendent or designee is directed to assign credit values for courses offered by or through the school district and to develop formulas and procedures for awarding credit to transfer students who transfer from a district that uses a different standard for awarding credit. All courses that extend for the full school term will be considered to be one-unit courses. Courses that extend for one-half of the school term will be considered half-unit courses. 2. The St. Joseph School District recognizes units of credit obtained through accredited schools, including credits earned through correspondence courses or courses delivered primarily through electronic media, such as satellite video, cable video or computer-driven or online courses. For the purposes of this policy, an "accredited school" is the Missouri Virtual Instruction Program (MoVIP); a private agency where students with disabilities are placed by a public school; or any school accredited by the Missouri Department of Elementary and Secondary Education (DESE), the North Central Association of Colleges and Schools (NCA), the Independent Schools Association of the Central States (ISACS) or the University of Missouri Committee on Accredited Schools Non-Public (CAS). If a school is located in another state or country, that school must be accredited by that state or country’s department of education, NCA, ISACS, or the equivalent agencies. 3. Students may earn credit by other means as approved by the Board and in accordance with law. Diplomas Students will be awarded either a diploma or certificate of attendance in accordance with this policy and as permitted by law. A student in the household of an active duty member of the military, including some veterans who are deceased or injured as defined by law, who transfers to the St. Joseph School District from another state at the beginning of or during his or her senior year who will not meet the graduation requirements of the District by the end of the senior year will receive a diploma from the sending school district if the student is able to meet the graduation requirements of the sending district. Representatives from the St. Joseph School District and the sending district will work with the student to facilitate this alternative. If the sending district refused to cooperate, the St. Joseph School District will use best efforts to allow the student to graduate by the end of the senior year. Board Policy Adopted: March 10, 2005 Board Policy Revised: May 9, 2011 Cross Refs: JECC, Assignment of Students to Grade Levels/Classes Legal Refs: §§ 160.2000, 161.670, 167.031, 170.011, 171.171, RSMo.5 C.S.R. 50-500.0105 C.S.R. 60-100.020 Contact: Curriculum and Instruction 671-4000
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Graduation Requirements (Request for Credit) Student Information Name__________________________________/__________________________/___________ Address: ___________________________________________________________ School: _______________________________________________________________________ Grade in the Upcoming School Year: _______________ In accordance with policy, the above-named student requests credit for the following course(s):
Institution(s) Providing Course(s): Description of Course(s):
Total Number of Credits Anticipated: _____________________ I understand that it is my responsibility to submit an official transcript of my grade(s) to the school by the date specified by the counselor in order to receive credit toward graduation. I further understand that I must provide official documentation that I completed and passed any course(s) at least ten (10) working days prior to graduation ceremonies in order to participate in those ceremonies.
Signature of Student
Date To Be Completed by District Personnel
Application: ď Ż Approved ď Ż Rejected Number of Credits Approved: Reason (if disapproved):
Signature of School Principal/Designee Date Missouri Department of Elementary and Secondary Education-Revised- May 3, 2007 66
Requirements and Guidelines for the 2011 College Preparatory Studies Certificate The Missouri State Board of Education awards the College Preparatory Studies Certificate (CPSC) to Missouri students who successfully complete a rigorous academic program in high school. The certificate is awarded in addition to the regular high school diploma granted by local school districts. Created by the Board in 1985, the certificate is designed to provide incentive and recognition for public and non-public high school students who exceed the state's minimum graduation requirements. In 1994, the State Board of Education revised its requirements for the CPSC in order to align with the "Core Curriculum" standards recommended by the Coordinating Board for Higher Education as a basis for college admissions in Missouri. This flier outlines the revised criteria. These guidelines will be used in awarding certificates to qualified high school seniors, beginning in 2008. Awarding the College Preparatory Studies Certificate is voluntary on the part of school districts, and meeting the requirements is voluntary on the part of the students. While the certificate is primarily intended as an incentive for college-bound students, those who are not planning to enter college also may wish to work toward earning the award. School officials are encouraged to use the program to encourage ALL students to pursue excellence in their high school studies.
To be eligible for the certificate, a student must meet these requirements: 1. Complete a rigorous personal plan of study cooperatively developed by the school, the student, and the student's parents. The personal plan of study should be developed around a career path or cluster and must include at least these units of credit. Subjects Units English/Language Arts 4 Mathematics 4 Science 3 Social Studies 3 Fine Arts 1 Practical Arts (Personal Finance Required or its substitute) 1.5 Health .5 Physical Education 1 Electives 7 Total
25.0
2. Earn at least a 3.0 grade point average (GPA), on a 4.0 scale, in the combined subject areas of English/language arts, mathematics, science, and social studies. The school may calculate GPA's for its students at the end of the seventh or eighth semester of high school. 3. Score above the prior year's national composite average mean on the American College Test (ACT) or on 000000the Scholastic Aptitude Test (SAT). This criterion is revised annually to reflect the latest national averages from the ACT and SAT. Check the current year's certification forms for the required minimum scores. 4. Maintain a 9-12 attendance rate of at least 95 percent. 5. Complete a strong academic program, as specifically outlined below:
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o
o
o
o
o
o
o
ENGLISH/LANGUAGE ARTS - At least four units, one of which may be speech or debate, and two units of which must be in courses emphasizing composition or writing skills. Examples of courses generally acceptable toward the four units: English or Language Arts I, II, III, and IV, literature courses, journalism (if writing intensive), speech and debate. "Applied Communications," developed by the Agency for Instructional technology (AIT), may be counted.Examples of unacceptable courses: yearbook, school publications, acting, theater, dramatics, business English, mass media and photography. MATHEMATICS - At least three units, high school level algebra and beyond, including Algebra II. Examples of courses generally acceptable toward the three units: Algebra I, plane geometry, Algebra II, pre-calculus, trigonometry, analytic geometry, calculus and math analysis. "Applied Mathematics" courses, developed by nal Research and Development (CORD), may be counted only if the student successfully completes a standard Algebra II course. Standard algebra courses that have been subdivided, e.g., Algebra I is divided into Algebra 1A and 1B, may be counted only as one course unit. Algebra I taken in the seventh or eighth grade may be counted toward meeting the requirement. Examples of unacceptable courses: computer math, computer programming, consumer math, computer science, pre-algebra, basic math, general math, terminal math, business math and accounting. SCIENCE - At least two units (not including general science) selected from biology, chemistry, or physics, one of which is a laboratory course. Examples of courses generally acceptable toward the two units: botany, zoology, anatomy and physiology, biology, chemistry, and physics. "Applications in Biology/Chemistry," developed by the research and Development (CORD, and "Principles of Technology," developed by the Agency for (AIT), may be counted. Life science, physical science, and earth science may be counted only if it can be demonstrated that they are taught at the high school level with a rigor comparable to biology, chemistry, or physics. Examples of unacceptable courses: life science, physical science, and Earth science if not taught at the high school level in a rigor comparable to biology, chemistry, or physics; also, consumer science, outdoor education, and environmental studies. SOCIAL STUDIES - At least three units, including American history and at least one semester of government. Examples of courses generally acceptable toward the three units: world history, American history, American government, civics, principles of democracy, economics, psychology, sociology, political science and geography. Examples of unacceptable courses: regional history, family living, family relations, marriage and family, consumer education, and courses generally listed under "practical arts" or "human environmental science." FINE ARTS - At least one unit of fine arts courses in the visual arts, music, dance and theater. Examples of courses generally acceptable toward the one unit: Art I, II, III, and IV, sculpture, design, drawing, painting, theater, oral interpretation, dance, dramatics, band and any other instrumental music, chorus, and any other vocal music courses, and art, music, or theater appreciation courses. Examples of unacceptable courses: speech, debate, radio and television, mass media, stagecraft, arts and crafts. SPECIFIED CORE ELECTIVES - At least three units selected from foreign language (two units of one foreign language are strongly recommended) and/or combinations from two or more of the following course areas: English, mathematics, social studies, science, and fine arts. A computer science course with a prerequisite of at least Algebra I is permissible as a mathematics elective. State and/or international history courses are permissible as social studies electives. GENERAL ELECTIVES - At least seven units sufficient to meet state and local graduation requirements. The courses should be selected and planned by the school, the student, and the student's parents to develop the student's aptitude and skills. Advanced vocational-technical courses which have been selected to support and strengthen the student's college preparatory program or career choice may be used to fulfill this general elective requirement.
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6. Dual-credit courses taken in high school for both high school and college credit may be counted toward satisfying the core curriculum requirements. 7. Courses taken by middle/junior high school students may be counted as satisfying the high school core curriculum requirement if the content is equivalent to high school courses and if subsequent courses in the subject are shown on the high school transcript.
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Graduation Early Board Policy IKFA Students will be eligible for graduation from high school after completing the graduation requirements in Board policy IKF and eight (8) full semesters of course enrollment. Exception to the eight-semester enrollment requirement may be made under certain circumstances, but only when a special need exists, as outlined herein. Some examples of situation, wherein an exception to the attendance requirement may be made by the school district are as follows: A. The eight-semester attendance requirement may be reduced for pupils who cannot attend school due to illness or physical disability when such conditions are certified by a physician. Part of the graduation requirements may be met by these students through approved correspondence courses or homebound instruction. B. Students may apply to leave high school in less than eight (8) semesters if they have met the following conditions: 1. Students must have a special need to leave high school in less than eight (8) years and must have an appropriately planned educational experience in college, vocational school, or on-the-job training for the remainder of their eight-semester attendance period. 2. The student must have completed the minimum units required by the Department of Elementary and Secondary Education (DESE) and any additional units required by the St. Joseph School District. 3. The parent or guardian must be interviewed by the counselor or principal and submit signed approval for a student's participation in the activity. 4. The student must provide a statement signed by an admissions officer or employer certifying acceptance into an approved activity. Students meeting the above conditions to the satisfaction of the school officials may be permitted to leave school before completing eight (8) semesters of attendance. A transcript shall be given to each student showing the credits earned and the conditions under which a diploma will be granted in the future. Students successfully completing the approved, planned educational experience (as outlined above) shall be eligible to receive their high school diplomas with their graduation class. Any qualified student wishing to apply for a waiver of the eight-semester attendance requirement may do so with his or her counselor after the junior year or before the second semester of the senior year.
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Criteria for Determining "Special Need" for Early Graduation A. On-the-job training, or apprenticeship program, or trade school: 1. The candidate must have a career goal before applying to graduate early. 2. The activity must provide appropriate preparation for the candidate's career goals. 3. The candidate should demonstrate aptitude for the activity by classroom achievement and/or performance on a standardized test such as GATB, Armed Services Vocational, Aptitude Test or DAT. 4. The student should present in written form his or her particular special need for entering the planned activity. B. College 1. The candidate must have completed an academic program with sufficient success to gain admission into college. 2. The candidate must present in writing his or her particular special need for entering college early.
Graduation Exercises Board Policy IKFB When a student completes all graduation requirements, it is an achievement of not only the student but also the community. The Board will recognize the student in a public graduation ceremony to celebrate this accomplishment. The superintendent or designee will plan an appropriate ceremony on the date approved by the Board, with input from the students graduating. If appropriate, the district may hold more than one (1) ceremony or recognition celebration. Students may only participate in graduation ceremonies if they have successfully completed all graduation requirements or the requirements to receive an alternative diploma or a certificate of attendance in accordance with Board policy. Students seeking to apply credits earned through other accredited schools, as defined in policy IKF, toward graduation requirements must provide the district with verified documentation of the completion of these courses prior to May Board of Education Meeting in order to participate in the graduation ceremony. Any student who has otherwise met all requirements for graduation will be granted a diploma, regardless of whether he or she participates in graduation exercises. Participation in the graduation ceremony is a privilege and not a right. A student must be in good standing in order to participate in graduation exercises. Elementary, middle and junior high schools may hold promotion exercises, but formal graduation programs will be reserved for students successfully exiting the district's educational program. Contact: Curriculum and Instruction 671-4000
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Early Graduation Request Students will be eligible for graduation from high school after completing the graduation requirements in Board policy IKF and eight (8) full semesters of course enrollment. Exception to the eight-semester enrollment requirement may be made under certain circumstances, but only when a special need exists, as outlined in Board policy IKFA. Students may apply to leave high school in less than eight (8) semesters if they have met the following conditions: 1. Students must have a special need to leave high school in less than eight (8) semesters and must have an appropriately planned educational experience in college, vocational school, or on- the-job training for the remainder of their eight-semester attendance period. 2. The student must have completed the minimum units required by the Department of Elementary and Secondary Education (DESE) and any additional units required by the St. Joseph School District. 3. The parent or guardian must be interviewed by the counselor or principal and submit signed approval for a student's participation in the activity. 4. The student must provide a statement signed by an admissions officer or employer certifying acceptance into an approved activity. Student's Name
Phone
Date
Address Total Credits Earned by End of Mid-Term It is with my knowledge and approval that the above named student requests to be graduated at mid-term. (Signature of Parent/Guardian) I wish to participate in the graduation ceremony and receive my diploma at that time. I do NOT wish to participate in the graduation ceremony. I realize that I must contact the Principal's office the week after graduation to receive my diploma. The above named student IS recommended / is NOT recommended for mid-term graduation from the St. Joseph School District. Counselor
Principal
Mid-term graduation is approved / is NOT approved: Superintendent of Schools
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THE SCHOOL DISTRICT OF ST. JOSEPH 925 Felix Street St. Joseph, Missouri 64501 Home-School Notification Form Today's Date: ________________________________ Student's Full Name: (Last) ___________________ (First) ___________________ (M.I.) ____ (Print Clearly)
Student's Date of Birth: _________________________ School where student is currently enrolled: ______________________ Current Grade: _____ Student's Address: _____________________________________________________________ Phone Number: ______________________ Alternative Phone Number: ___________________ As parent/guardian of the above listed student, I understand that I am responsible for the education of my son/daughter. In the future, if I wish for my child to return to the SJSD, I understand his/her placement will be determined by my abilities to verify (with documents) that grade level expectations have been met. A meeting with district administration will be required. Grade placement/credit will be the decision of the building principal. I also understand that SJSD is required to send this notice to the Prosecuting Attorney's Office if my child is under the age of sixteen at time of withdrawal.
As parent of the child named above, I am officially notifying the St. Joseph School District of my intent to home-school my child Parent/Guardian Name: _______________________________________ (PRINT)
Parent/Guardian Signature: _______________________________________ Office Use Only Keep copy of form in student’s cumulative record and send original form to: Beery Johnson St. Joseph School District 925 Felix St. Joseph, MO 64501
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Homework Guidelines Definition Homework is the independent practice of skills and concepts. The purpose of homework is to reinforce, enrich, and extend material introduced and monitored in class which shall correlate with lesson objectives. Normally, homework will be completed outside the classroom. Philosophy - Board Policy IKB The Board recognizes the value of homework and believes that it should be an application of a classroom experience and should not be assigned for disciplinary purposes. It is the policy of the District to use formal homework assignments as part of the total educational program for grades four through twelve. Homework given in grades one through three will be of an informal nature, including reading practice and supplementary reading, the writing of letters, words, and numbers, and drill on basic number computations. It shall be the responsibility of the Curriculum and Instruction Department, and staff committees to develop and regularly review homework guidelines. Homework shall be assigned by classroom teachers in accordance with guidelines established by the Department of Curriculum and Instruction. Periodic evaluation of homework practices should be conducted in each building by principals, teachers, and parents. In grades seven through twelve, effective guidelines for the coordination of homework assignments between departments should be developed by principals and teachers. Suggested Implementation for Academic Curriculum Areas Grades 1-3 4-6
Frequency
Time Allotments
once or twice a week 30 minutes two or three times per week 60 minutes
After each secondary school develops a coordinated homework schedule, these are the recommended maximum time allotments for the academic areas per student day. 7-8 9 - 12
daily daily
60 - 90 minutes 60 - 120 minutes
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Responsibilities 1. Administrators and principals have the responsibility to develop and regularly review homework guidelines. 2. Principals and teachers are responsible for developing effective guidelines which coordinate homework assignments among departments. These guidelines must be communicated to parents. 3. Teachers shall be responsible for defining and communicating homework expectancies to students and parents. 4. Parents have the responsibility to cooperatively support homework as part of the educational program. 5. Students shall be responsible for the completion of assigned homework. Suggested Strategies Teachers shall give homework to aid student development. The type, frequency, and quality of homework should be determined by the needs of the individual student and should not require additional instruction beyond the class period. Expectations should be clearly defined and communicated. Parents are encouraged to set aside a specific study area and to help their children develop a schedule for completing homework. Parents should encourage children to work independently and, at the same time, provide praise, motivation, and support in the mastery of homework. When children have high self-esteem, they are motivated to succeed.
Contact: Curriculum and Instruction 671-4000
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Human Sexuality Curriculum Per Board Policy IGAEB Pursuant to requirements of state law, if the district chooses to use any course materials and instruction relating to human sexuality and sexually transmitted diseases, the materials and instruction shall be medically and factually accurate. The law also requires that the materials and instruction, if used, shall: 1. Present abstinence from sexual activity as the preferred choice of behavior in relation to all sexual activity; 2. Stress that sexually transmitted diseases are serious, possible health hazards of sexual activity; 3. Present students with the latest medically factual information regarding both the possible side effects and health benefits of all forms of contraception; 4. Include a discussion of the possible emotional and psychological consequences of preadolescent and adolescent sexual activity; 5. Teach skills of conflict management, personal responsibility and positive self-esteem; 6. Advise students of the laws pertaining to their financial responsibility to children born in and out of wedlock and advise students of the provisions of chapter 566, RSMo., pertaining to statutory rape. Students may be separated by gender for human sexuality instruction. The Board shall determine the specific content of the district's instruction in human sexuality, in accordance with the requirements of state law. Instruction in human sexuality is to be appropriate to the age of the students receiving such instruction. The district is required to notify the parent or legal guardian of each student enrolled in the district of the basic content of the district's human sexuality instruction to be provided to the student and of the parent's right to remove the student from any part of the district's human sexuality instruction. If you have questions about the specific content of this presentation, contact your Student’s physical education/health teacher. Cut here and return to classroom teacher.
I give permission for my student, ____________________________________, to participate in the human sexuality course presented by _________________________ Teacher’s Name
At ____________________________________ on __________________________________. School
________________________________________________________ Parent/Guardian Signature
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Date
Time
Interrogations, Interviews and Searches Board Policy: JFG Searches by School Personnel School lockers, desks and other district property are provided for the convenience of students and, as such, are subject to periodic inspection without notice. Student property may be searched based on reasonable suspicion of a violation of district rules, policy or law. Reasonable suspicion must be based on facts known to the administration, credible information or reasonable inference drawn from such facts or information. Searches of student property shall be limited in scope based on the original justification of the search. The privacy and dignity of students shall be respected. Searches shall be carried out in the presence of adult witnesses and not in front of other students, unless exigent circumstances exist. It is a privilege, not a right, to park on school grounds. The school retains the authority to conduct routine patrols of any vehicle parked on school grounds. The interior of a student's automobile on school premises may be searched if the school authority has reasonable suspicion to believe that such a search will produce evidence that the student has violated or is violating either the law or district policy. The administration will contact law enforcement officials to perform a search if the administration reasonably suspects that a student is concealing controlled substances, drug paraphernalia, weapons, stolen goods or evidence of a crime beneath his or her clothing and the student refuses to surrender such items. Law enforcement officials may be contacted for assistance in performing a search in any case in which a student refuses to allow a search or in which the search cannot safely be conducted. School employees and volunteers, other than commissioned law enforcement officers, shall not strip search students, as defined in state law, except in situations where an employee reasonably believes that the student possesses a weapon, explosive or substance that poses an imminent threat of physical harm to the student or others and a commissioned law enforcement officer is not immediately available. If a student is strip searched, as defined in state law, by a school employee or a commissioned law enforcement officer, the district will attempt to notify the student's parents/guardians as soon as possible. During an examination, and if reasonable under the circumstances, school employees may require students to empty pockets or remove jackets, coats, shoes and other articles of exterior clothing that when removed do not expose underwear. Employees may also remove student clothing to investigate the potential abuse or neglect of a student, give medical attention to a student, provide health services to a student or screen a student for medical conditions. School Resource Officers The school resource officer (SRO) may interview or question students regarding an alleged violation of law. A school resource officer may also accompany school officials executing a search or may perform searches under the direction of school officials.
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Interview with Police or Juvenile Officers/Other Law Enforcement Officials Law enforcement officials may wish to interview students regarding their knowledge of suspected criminal activity and may wish to interrogate students who are themselves suspected of engaging in criminal activity. Such interviews and interrogations are discouraged during class time, except when law enforcement officials have a warrant or other court order or when an emergency or other exigent circumstances exist. It is the responsibility of the principal or designee to take reasonable steps to prevent disruption of school operations while at the same time cooperating with law enforcement efforts. When law enforcement officials find it necessary to question students during the school day or during periods of extracurricular activities, the school principal or designee will be present and the interview will be conducted in private. The principal will verify and record the identity of the officer or other authority and request an explanation of the need to question or interview the student at school. The principal ordinarily will make reasonable efforts to notify the student's parents/guardians unless the interviewer raises a valid objection to the notification. Removal of Students from School by Law Enforcement Officials Before a student at school is arrested or taken into custody by a law enforcement official or other legally authorized person, the principal will verify the official's identity. To the best of his or her ability, the principal will verify the official's authority to take custody of the student. The school principal will attempt to notify the student's parents/guardians that the student is being removed from school. Interview with the Children's Division Representatives of the Children's Division (CD) of the Department of Social Services may meet with students on campus. The district liaison will work with CD to arrange such meetings so they are minimally disruptive to the student's schedule. If the student is an alleged victim of abuse or neglect, CD may not meet with the student in any school building or child care facility where the abuse of the student allegedly occurred. The principal will verify and record the identity of any CD representatives who request to meet with or take custody of a student. Contacts by Guardian Ad Litem and Court-Appointed Special Advocate When a court-appointed guardian ad litem or special advocate finds it necessary to interview a student during the school day or during periods of extracurricular activities, the school principal or designee must be notified. The principal will verify and record the identity of the individual through the court order that appoints him or her. The interview must be conducted in a private setting and with the least disruption to the student's schedule.
Contact: Curriculum and Instruction 671-4000
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Late Registration Late registration should not be accepted after the seventh (7th) day of the school year unless: 1. The student presents a valid excuse. 2. The student is under sixteen years of age. Make-up time may be assigned for late registrants.
Loitering on School Premises Prohibited Signs shall be displayed throughout the school campus instructing visitors to report to the principal’s office. Unauthorized visitors shall be requested to leave the premises. Those who refuse to cooperate are in violation of City Statute Section 16-140 and the police shall be notified.
Military “Active Duty” Definition Members who are on full-time duty status in the uniformed services (Army, Navy, Air Force, Marine Corps, Coast Guard, Commissioned Corps of the National Oceanic and Atmospheric Administration and the Commissioned Corps of the Public Health Services), as well as members of the National Guard and Reserve on active duty orders. Members or veterans of the uniformed services who are severely injured and medically discharged or retired for a period of one (1) year after medical discharge or retirement. Members of the uniformed services who die on active duty or as a result of injuries sustained on active duty for a period of one (1) year after death.
Parent-Teacher Conference Guidelines Parent participation should be encouraged for first and third quarter conferences. Reaching at least one parent from each family should be the goal for every elementary and secondary school. Evening or late afternoon appointments should be scheduled for working parents. Staff members should plan to remain at the assigned school until noon on the last day of conferences and appointment times should be scheduled accordingly. Contact: Curriculum and Instruction 671-4000
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Military Interstate Children's Compact Commission Chapter 300 – TRANSFER OF EDUCATION RECORDS AND ENROLLMENT SEC. 3.101 Eligibility for transfer and enrollment (a) Unofficial or “hand-carried” education records – In the event that official education records cannot be released to the parents for the purpose of transfer, the custodian of the records in the sending state shall prepare and furnish to the parent a complete set of unofficial educational records containing uniform information as determined by the Interstate Commission. Upon receipt of the unofficial education records by a school in the receiving state, the school shall enroll and appropriately place the student based on the information provided in the unofficial records pending validation by the official records, as quickly as possible. In the event a state or LEA charges a fee for copies of educational records, such a fee shall not exceed the reasonable cost of reproduction. (b) Official education records/transcripts - Simultaneous with the enrollment and conditional placement of the student, the school in the receiving state shall request the student’s official education record from the school in the sending state. Upon receipt of this request, the school in the sending state will process and furnish the official education records to the school in the receiving state within ten (10) business days except for a designated school staff break including, but not limited to, spring, summer, or holiday. Records should be furnished as soon as possible following the return of staff from a school staff break; however, the time shall not exceed ten (10) days after the return of staff. SEC. 3.102 Application for transfer of student records and enrollment An application for transfer of educational records of students subject to this compact shall contain the following: (a) Immunizations – Compacting states shall give thirty (30) calendar days from the date of enrollment. For a series of immunizations, initial vaccinations must be obtained within thirty (30) calendar days. (b) Kindergarten and First grade entrance age – Students shall be allowed to continue their enrollment at grade level in the receiving state commensurate with their grade level (including Kindergarten) from a LEA in the sending state at the time of transition, regardless of age. In the case of a Kindergarten student, the student must have been enrolled and attended class in the sending state in order to assure continued attendance in Kindergarten in the receiving state. A student that has satisfactorily completed the prerequisite grade level in the local education agency in the sending state shall be eligible for enrollment in the next highest grade level in the receiving state, regardless of age. A student transferring after the start of the school year in the receiving state shall enter the school in the receiving state on their validated level from an accredited school in the sending state. (1) Any student who transfers from an out-of-state public school and who does not meet regular age requirements for admission to the school of the state being transferred into shall be admitted upon presentation of the data required in subsection (3). (2) Any student who transfers from an out-of-state nonpublic school and who does not meet regular age requirements for admission to a public school in the state being transferred, shall be admitted if the student meets age requirements for public schools within the state from which he or she is transferring, and if the transfer of the student’s academic credit is acceptable under rules of the school board. Prior to admission, the parent or guardian must also provide the data required in subsection (3). A
(3) In order to be admitted into a school of the state being transferred, such a student transferring from an out-of-state school must provide the following data: (i) Official documentation that the parent(s) or guardian(s) were resident(s) of the state in which the child was previously enrolled in school; (ii) An official letter or transcript from the proper school authority which shows record of attendance, academic information, and grade placement of the student; (iii) Documented evidence of immunization against communicable diseases; and (iv) Evidence of date of birth.
B
Chapter 400 -- GRADUATION (a) Waiver requirements – LEA administrative officials shall waive specific courses required for graduation if similar course work has been satisfactorily completed in another LEA or shall provide reasonable justification for denial. Should a waiver not be granted to a student who would qualify to graduate from the sending school, the LEA shall provide an alternative means of acquiring required coursework so that graduation may occur on time. If the receiving LEA requires a graduation project, volunteer community service hours, or other state or LEA specific requirements, the receiving LEA may waive those requirements. (b) Exit exams – States shall accept: 1) exit or end-of-course exams required for graduation from the sending state; or 2) national norm-referenced achievement tests or 3) alternative testing, in lieu of testing requirements for graduation in the receiving state. In the event the above alternatives cannot be accommodated by the receiving state for a student transferring in his or her senior year, then the provisions of Article VII, Section C shall apply. (c) Transfers during senior year – There may be cases in which a military student transferring at the beginning or during his or her senior year is ineligible to graduate from the receiving LEA after all alternatives have been considered. In such cases the sending and receiving LEA’s shall ensure the receipt of a diploma from the sending LEA, if the student meets the graduation requirements of the sending LEA. In the event that one of the states in question is not a member of this compact, the member state shall use best efforts to facilitate the on-time graduation of the student in accordance with Sections A and B of this Article. Chapter 500 – PLACEMENT & ATTENDANCE SEC. 5.101 Course placement (a) The receiving school shall initially place a student who transfers before or during the school year in educational courses based on the student’s enrollment in the sending state school and/or educational assessments conducted at the school in the sending state to the extent the educational courses are provided by the receiving school. Course placement includes but is not limited to Honors, International Baccalaureate, Advanced Placement, vocational, technical and career pathways courses. The receiving school may perform subsequent evaluations to ensure appropriate placement and continued enrollment of the student in the course(s). The receiving school may allow the student to attend similar educational courses in other schools within the LEA if the receiving school does not offer such educational courses. SEC. 5.102 Educational program placement (a) The receiving state school shall initially honor placement of the student in educational programs based on current educational assessments conducted at the school in the sending state or participation/placement in like programs in the sending state. Such programs include, but are not limited to: 1) gifted and talented programs; and 2) English as a second language (ESL). The receiving school may perform subsequent evaluations to ensure appropriate placement and continued enrollment of the student in the course(s). The receiving school may allow the student to attend similar educational courses in other schools within the LEA if the receiving school does not offer such programs. SEC. 5.103 Special education services C
(a) In compliance with the federal requirements of the Individuals with Disabilities Education Act (IDEA), 20 U.S.C.A. Section 1400 et seq, the receiving state shall initially provide comparable services to a student with disabilities based on his/her current Individualized Education Program (IEP); and (b) In compliance with the requirements of Section 504 of the Rehabilitation Act, 29 U.S.C.A. Section 794, and with Title II of the Americans with Disabilities Act, 42 U.S.C.A. Sections 1213112165, the receiving state shall make reasonable accommodations and modifications to address the needs of incoming students with disabilities, subject to an existing 504 or Title II Plan, to provide the student with equal access to education. (c) The receiving school may perform subsequent evaluations to ensure appropriate placement and appropriate services. The receiving school shall follow any current regulations the receiving state has in place in order to comply with federal or state law.
D
SEC. 5.104 Placement flexibility (a) LEA officials shall have flexibility in waiving course/program prerequisites, or other preconditions for placement in courses/programs offered under the jurisdiction of the LEA. SEC. 5.105 Absence as related to deployment activities (a) A student whose parent or legal guardian is an active duty member of the uniformed services, as defined by the Compact, and has been called to duty for, is on leave from, or immediately returned from deployment to a combat zone or combat support posting, shall be granted additional excused absences at the discretion of the LEA superintendent or head of school to visit with his or her parent or legal guardian relative to such leave or deployment of the parent or guardian. Notwithstanding the above, the LEA superintendent or head of school may provide a maximum number of additional excused absences. Chapter 600 -- ELIGIBILITY SEC. 6.101 Eligibility for Enrollment (a) A custody order, special power of attorney, or other applicable document relative to the guardianship of a child of a military family and executed under the applicable law of each member state shall be sufficient for the purposes of enrollment and all other actions requiring parental participation and consent. A special power of attorney form, which is acceptable in some jurisdictions, can be obtained through the JAG offices pursuant to Military Family Care Plan regulations. (1) A local education agency shall be prohibited from charging local tuition to a transitioning military child placed in the care of a non-custodial parent or other person standing in loco parentis who lives in a jurisdiction other than that of the custodial parent. Tuition may be charged for optional programs offered by the LEA. (2) A transitioning military child, placed in the care of a non-custodial parent or other person standing in loco parentis who lives in a jurisdiction other than that of the custodial parent, may continue to attend the school in which he/she was enrolled while residing with the custodial parent. The local education agency shall not charge tuition. In addition, transportation to and from school is the responsibility of the non-custodial parent or other persons standing in loco parentis. (b) Eligibility for extracurricular participation – State and local education agencies shall facilitate the opportunity for transitioning military children’s inclusion in extracurricular activities, regardless of application deadlines, with consultation with the state high school athletic association, to the extent they are otherwise qualified. Application deadlines include tryouts, summer conditioning and other coach or district prerequisites.
E
Party Guidelines The number of class parties should be limited to two (2) per school year. A party is any social activity that takes thirty minutes or more of class time. Some schools have indicated a desire to have a "play day" at the close of the school year. If this activity is chosen, it will take the place of a party. Principals should review any activities that interrupt student learning time. All elementary schools should follow these guidelines.
Political Candidates in the Schools Political candidates may be permitted to address students in the St. Joseph public schools after the primary elections in accordance with District guidelines, as developed by staff members and adopted by the Board of Education. Public officeholders may be scheduled as speakers during non-election years in the appropriate grade levels and subject areas. The following guidelines shall serve as the basis for political candidates or public officeholders in speaking to groups of students within the schools: 1. Public Officeholder - shall be defined as an incumbent at any governmental level occupying an elective position. 2. Political Candidate - shall be defined as an officeholder or other individual who has filed for an elective office or indicated the intention to run for an office. 3. Public officeholders may be invited into the schools to address students for educational purposes related to history, government, citizenship, international relations, or contemporary issues. 4. Political candidates should address only eleventh and twelfth grade students in appropriate social studies or government classes after the primary elections. Otherwise, political candidates cannot address school groups or classes during an election year, except as outlined in #5. 5. When political candidates are invited to discuss political issues, invitations should be extended on an equitable basis to the incumbent and to the opposing candidates. If one candidate declines, the school may still proceed with the political forum. 6. Political candidates shall not solicit votes or seek campaign assistance in the schools. 7. Infrequently, political candidates may be invited to schools for subject areas or assemblies not related to social studies. For such requests, the appropriate departmental chairperson should submit a recommendation to the principal, with the final decision made by the high school principal and the Director of Secondary Education. 80
Pre-excused Absence Form Students expecting to miss school for a family event, college visit, use of quarterly bonus, or other planned activity must fill out this form, obtain proper signatures and permission, and file it with the attendance office at least 24 hours in advance of the date(s) that the student will be gone. Filling out the form does not automatically mean that the absence will be excused. Emergency situations will not always require this form, should this happen, a parent should call the school as soon as possible after 6:30 a.m. to let the attendance office know the whereabouts of the student. Student’s name: Circle grade level:
Expected date(s) absent: 9
10
11
12
Home phone:
Parent's name:
Parent's work number:
Reason for expected absence:
Parent's signature
Administrator's signature
Teacher’s approval: ____________________________________________________________ 1st
2nd
3rd
4th
5th
6th
7th
8th
9th
I wish to apply my Quarterly Bonus as: Career Exploration_____ Community Service_____ College Visit_____ Job Shadowing______
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Pregnancy With any suspected or actual case, encourage the student to inform her parents and consult a physician. School personnel have no legal responsibility for telling the parents. The student may attend the regular school program so long as attendance does not impair her health or interfere with the operation of the school. Pregnant teens should be referred to the St. Joseph School District's Parents as Teachers program. School counselors, teachers, or administrators should notify PAT by e-mail or phone of the student's name so that contact can be initiated.
Progress Reports The Board of Education recognizes the District's obligation to give periodic reports of a student's progress. The Board further recognizes that these reports are vital forms of communication between the schools and the parents/guardians. Therefore, the District shall develop and provide a comprehensive system of reporting student achievement to parents. This system should include quarterly grade reports, parent-teacher conferences in grades kindergarten through twelve, and pupil progress reports, as needed. The reporting system to parents should be comprehensive in nature, should be examined constantly, and should recommend to parents additional action which can be taken to improve student progress. Supplementary reports, in addition to grade cards, should be submitted to parents when there is unsatisfactory progress, when commendations have been earned, or when other needs arise. Copies of all supplementary reports shall be retained by the classroom teacher. Regular parent-teacher conferences will be scheduled in the school calendar for grades kindergarten through grade twelve, with conferences encouraged as needed.
Contact: Curriculum and Instruction 671-400
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PROJECT CONNECT 1:1 PROCESSING PROCEDURES I. REPAIR PROCESS FOR MACBOOKS/IPADS A. REPAIR/DAMAGE ASSESSMENT FOR PHYSICAL DAMAGE 1. Student reports problem with computer and it is referred to the Building Tech. 2. Building Tech makes initial diagnosis of problem. 3. Building Tech enters incident into Computer Service Database creating a “service ticket” on the student’s “database” page. (a) The Computer Service Database will be the central database for all schools to track all Project Connect 1:1 devices. (b) The Computer Service Database will be used to track inventory, repairs, invoicing/billing and payment information. 4. Building Tech notifies Principal when there is physical damage. 5. If damage is extensive or Tech is not able to perform repair, the computer will be sent to TMC for further diagnostics and/or repair. (At this time, repairs to displays or logic boards are performed at TMC.) (a) If the device is sent to TMC, the Building Tech will show a “transfer” between techs to show where the device is going. This will show as an “Action Ticket” item. (b) If the device is sent to an outside vendor for repair, the location of the device will be included in the “Service Ticket” as part of the diagnostic information. 6. Tech who is performing repair updates Computer Service Database as to the diagnostics, and the final determination of problem and parts needed and contacts the Repair Shop at TMC. 7. Building Tech or TMC will assess parts cost using the MacBook/iPad Repair Cost Guide for total repair cost and enters this total into the Computer Service Database service ticket as a total amount due for repair. 8. Building Tech or TMC will notify each school secretary/bookkeeper and/or Principal via email that the invoice is ready to be billed to the parent. TMC will notify the Building Tech also. 9. Parts are ordered for repair. 10. Building Tech or Bench will perform the repair. B. REPAIR/DAMAGE ASSESSMENT FOR NONPHYSICAL DAMAGE 1. If the unit is defective (no physical damage), we can submit request to Apple for the warranty repair. At that time we can choose to do the repair in-house or send it to Apple for repair. (Currently, all iPad repairs are being sent to Apple as per our agreement with Apple.) 2. If unit is not under warranty, then we need to investigate to see if there is an REP (Repair Extension Program). If so we can submit to Apple for the repair cost to be completely covered. 3. If the repair is not covered by warranty or REP, then TMC will evaluate the best cost of repair. 4. Tech who is performing repair updates Computer Service Database as to the diagnostics, and the final determination of problem and parts needed and contacts the Repair Shop at TMC. 5. Building Tech or TMC will assess parts cost and enters this total into the Computer Service Database service ticket as a total amount due for repair. 6. Defective parts are returned to Apple or other parts supplier for credit. 7. If whole unit was exchanged, record any needed changes to equipment inventory in Computer Service Database. C. LOST/STOLEN DEVICE a
1. If the device is lost/stolen, the Building Tech will create a “service ticket” in order for an invoice to print for the replacement cost of the lost/stolen device. 2. Building Tech will contact TMC to attempt to track device. 3. Building Tech will notify each school secretary/bookkeeper and/or Principal via email that the invoice is ready to be billed to the parent. II. INVOICE/BILLING FOR REPAIR OR REPLACEMENT COSTS A. Building Tech or TMC will send an email notification indicating which invoices are ready to be billed to the parent. The school secretary/bookkeeper, Principal and Building Tech should receive notification. B. Building Tech or TMC will have assessed a total cost of the repair and entered that into the Computer Service Database. 1. The Computer Service Database will have an individual page for each student with the student’s computer tied to that student. 2. The student’s database page will include: (a) Student information such as student id#, school info, grade. (b) Student’s computer information such as computer asset tag#, serial #, device information. (c) Student’s computer repair/damage information including all diagnostic and repair information assessed by the Tech, location of device and all costs for repair parts. (d) Student’s payment information such as all payments received date and amount (including insurance payments) and the total remaining balance the student owes. It will also show the date that any letters/invoices were generated. C. In order to accurately reflect /track damages that occur to the device and to accurately/reflect repair costs assessed, the secretary/bookkeeper must print an Initial Letter (1st letter) for each student that is assessed a billable repair cost regardless if the student is not financially responsible for the repair costs. 1. The Computer Service Database will generate a standard letter and an invoice that can be mailed to the parent. 2. The letter will be standard verbiage but will have each school’s information and require the Principal’s signature. The payment is due on receipt. 3. The letter will require payment to be mailed directly to the school. 4. The letter will refer to an invoice that is also automatically generated with the letter. 5. The invoice will reflect the diagnostic evaluation by the Tech and an itemized list of repair parts and cost with a total amount due and payment due on receipt. 6. When a letter and invoice is generated, it will reflect the date that it was printed on the student’s database page. This will assist the secretary/bookkeeper in tracking when letters have been mailed to the student. 7. The Principal will need to decide whether to mail and sign the letter or waive the fee and have the secretary/bookkeeper enter the waived information into the student’s database page (see Payment Processing for further instructions). D. After the secretary/bookkeeper receives notification that an invoice is ready to be billed, the secretary/bookkeeper will print the Initial Letter (1st Letter) with invoice for the Principal to review/investigate cause of damage. 1. LOG INTO COMPUTER SERVICE DATABASE (a) Log into Computer Service Database: http://computerservice.sjsd.k12.mo.us b
(b) Use your network login user id and password 2. PRINTING INITIAL INVOICE/LETTER (a) Click on STUDENT tab (b) Click on Student Number or Name field and enter student # or student last name, first name (c) Click FIND tab (d) Click PRINT INITIAL INVOICE under the Service Tickets section (e) Select your printer (f) The Principal will need to decide whether to mail and sign the letter or waive the fee and have the secretary/bookkeeper enter the waived information into the student’s database page (see Payment Processing for further instructions). (g) Payment is due on receipt. It is important to mail out as close to invoice date as possible. E. INSURANCE COVERAGE 1. If the student has paid for the insurance, the parent should send the invoice along with the Insurance Claim form to the insurance company. The insurance company will issue a claim check that will be sent to the Business Office. (a) Worth Ave Group Insurance claim form can be found on the district website: RESOURCE TAB/ PROJECT CONNECT INSURANCE AND LOSS FORMS/ CLAIM FORM: NOTICE OF LOSS (b) Worth Ave Group insurance claim checks will be mailed directly to the Business Office for processing (see Payment Processing). 2. AT NO TIME, should SJSD Staff collect or receive insurance applications, claim forms, and/or premium payments. This is strictly a relationship between the parent and the insurance company. SJSD is not involved in the purchasing of individual insurance policies. 3. The parent should mail all insurance premium payments, correspondents, applications, and claim forms directly to the insurance company. 4. Any questions regarding insurance should be directed to the insurance company. F. PAST DUE ACCOUNT BALANCES 1. The Business Office will send to the Principal on a monthly basis a report listing all students with an outstanding balance for the Principal to review and determine appropriate action to collect the amount due. 2. All interaction/conversations with the parent(s) should be entered into the student’s database page in the comment box section to keep a history/documentation of all interaction(s)/conversation(s). This will be helpful when reviewing the account later to determine course of action. 3. An account is considered past due if not paid or payment arrangement not made within 30 days from the invoice date. 4. At 31 days from the invoice date, the Principal should have the secretary/bookkeeper print the Second Letter (2nd Letter) and Invoice. 5. The Computer Service Database records the date every time a letter and invoice is generated. 6. The Second Letter will be standard verbiage indicating that full payment is due or payment arrangements made within 10 days of the date of the Second Letter/Invoice or the remaining balance will be submitted to a Collection Agency for collection. 7. The Second Letter is electronically signed by the Chief Financial Officer. G. DELINQUENT ACCOUNTS TO COLLECTION AGENCY 1. The Business Office will send to the Principal on a monthly basis a report listing all students with an outstanding balance for the Principal to review and determine appropriate action to collect the c
amount due. 2. All interaction/conversations with the parent(s) should be entered into the student’s database page in the comment box section to keep a history/documentation of all interaction(s)/conversation(s). This will be helpful when reviewing the account later to determine course of action. 3. An account is considered delinquent if payment or payment arrangements not made within 10 days of the Second Letter and Invoice. 4. At 41 days from the invoice date, the Principal should have the secretary/bookkeeper print the Collections Letter and Invoice. 5. The Computer Service Database records the date every time a letter and invoice is generated. 6. The Collection Letter will be standard verbiage including information necessary for the Collection Agency to proceed with collection action. 7. The secretary/bookkeeper will need to write the following information on the Collection Letter that is not able to be pulled automatically. (a) Parent/Guardian name(s) (b) Parent/Guardian phone number(s) (c) Parent/Guardian employer information (d) Additional information or comments needed 8. The secretary/bookkeeper will need to forward the Collection Letter and Invoice to the Business Office for the Chief Financial Officer to sign. 9. The Business Office will mail the letter after signed to the Collection Agency. 10. The Collection Agency will communicate with the Business Office and relevant information will be forwarded to the Principal. H. UNCOLLECTED BALANCES 1. The Collection Agency will retain approx. 30% of the collected amount which will be considered uncollectable from the parent. 2. When the Collection Agency has exhausted all efforts to collect the outstanding balance, the outstanding balance will be considered uncollectable. 3. The Business Office will mark the student account as uncollectable. The Business Office will notify the school of the action. 4. A report will be submitted to Supt. Council for all account balances that are determined to be uncollectable.
III. PAYMENT PROCESSING A. PARENT’S PAYMENTS 1. When the parent makes a payment on the invoice, the payment should be received directly at the school. 2. The secretary/bookkeeper will receive the payment. (a) The payment will need to be recorded in the Computer Service Database. (1) The secretary/bookkeeper will go into the student’s database page and enter the payment section. (2) The payment section will require the following to be entered: cash, check#, amount and date paid. (b) The payment will need to be recorded into School Cash as a deposit. (1) ELEMENTARY SCHOOLS: d
a. The secretary/bookkeeper will enter the payment as a deposit in School Cash. b. The payment should be deposited into the Project Connect 1:1 category. c. The secretary/bookkeeper will print a receipt for the parent (2) SECONDARY SCHOOLS: a. The secretary/bookkeeper will create a catalog item Project Connect 12-13 and use the register to track each student’s fee. b. The secretary/bookkeeper will record the payment as a deposit. c. The secretary/bookkeeper will print a receipt for the parent. 3. If the parent makes multiple payments, each payment will be entered when received. The Computer Service Database will update the remaining balance after each payment is applied. 4. If there is a remaining balance after a payment is applied, the outstanding balance will be reflected on the monthly report sent to the Principal for review. 5. If payment arrangements are agreed upon, the payment schedule should be noted in the Comment box for documentation. This will be helpful when the Principal is reviewing the account with an outstanding amount to determine the course of action. B. PAYMENT FROM ANOTHER INDIVIDUAL 1. It is possible that a student caused damage to another student’s computer. 2. The damaged computer will be assessed the repair cost. 3. When the payment is received from the other student, the secretary/bookkeeper can process the payment the same way as the parent’s payment. However, Payment by Other will need to be marked to show that it did not come from the parent. 4. If there is a remaining balance after a payment is applied, the outstanding balance will be reflected on the monthly report sent to the Principal for review. C. INSURANCE PAYMENTS 1. INSURANCE CLAIM PAYMENTS (a) The parent is responsible for completing the Insurance Claim form and mailing the form with the invoice to the insurance company to generate a claim. (b) After the claim has been approved by the insurance company, an insurance claim payment will be mailed directly to the Business Office. (c) The Business Office will receive the payment and identify what student the check is for. (d) The Business Office will enter the payment information into the Computer Service Database. (1) The payment will be marked as received by the Business Office (2) The payment will be marked as paid by the Insurance Company not the parent. (e) The Business Office will deposit the check into the appropriate school’s Afund. (f) The Business Office will send a copy of the receipt and check to the school. (1) The school will need to enter the payment into School Cash to reflect the payment received. (2) The school will enter the insurance payment as a separate deposit in School Cash. (3) The secretary/bookkeeper will need to print the School Cash receipt and send it to the parent to show that the insurance payment was received. (g) The Computer Service Database will update the remaining balance after each payment is applied. (h) If there is a remaining balance after a payment is applied, the outstanding balance will be reflected on the monthly report sent to the Principal for review. 2. INSURANCE PAYMENTS FOR STOLEN DEVICES e
(a) Computrace is a company that tracks any stolen devices. If the device is not located within a specific time frame, the company will issue a check for the stolen device. (b) The company will mail the check to the Business Office. (c) The Business Office will process this check the same as the insurance claim payments but will be marked as received from Computrace. (d) The Computer Service Database will update the remaining balance after each payment is applied. (e) If there is a remaining balance after a payment is applied, the outstanding balance will be reflected on the monthly report sent to the Principal for review. D. COMMUNITY SERVICE 1. The Principal may determines that the parent/student can reduce their remaining balance by providing community service. 2. When the student/parent has provided approved community service, this should be recorded in the student’s database page. (a) The secretary/bookkeeper enters the Computer Service Database under the student’s database page and will enter the payment section. (b) The option Community Service should be chosen. The secretary/bookkeeper will enter an amount that has been approved to be applied to the remaining balance. There may be a comment section to include when, where the service was provided. (c) The secretary/bookkeeper may decide to enter this when the entire community service has been completed or after each time community service is completed. (d) The Computer Service Database will update the remaining balance after each payment is applied. (e) If there is a remaining balance after a payment is applied, the outstanding balance will be reflected on the monthly report sent to the Principal for review. E. WAIVED 1. The Principal may determine that the repair cost should be waived and not require the parent to pay the cost or require community service to be completed. (a) The secretary/bookkeeper will enter the Computer Service Database and go into the student’s database page and enter the payment section. (b) The secretary/bookkeeper should choose the WAIVED payment option. This will require a Reason for the waived fee. The secretary/bookkeeper should enter the reason the fee was waived. (c) The Computer Service Database will update the remaining balance after each payment is applied. (d) If there is a remaining balance after a payment is applied, the outstanding balance will be reflected on the monthly report sent to the Principal for review. 2. If the invoice was for a lost device, the total due is the cost of the device. (a) If the device is returned to the school, the secretary/bookkeeper should update the student’s database page. (1) The secretary/bookkeeper should choose the WAIVED payment option. (2) The reason for the waived fee should be entered that the device was returned. (3) The amount waived should be the total cost assessed. (b) After the device is received, the Building Tech will make sure the device is in proper working order. (1) If the device is damaged, the Tech should create a service ticket and assess the repair cost. (2) The process will start over again. An invoice should be printed with the repair cost to be sent to the parent. Please refer to the appropriate procedures listed above. F. COLLECTION PAYMENTS f
1. The Collection Agency may collect payment from the parent. 2. The Collection Agency will send payments received to the Business Office. 3. The Business Office will process the payments received. (a) The Business Office will enter the payment information into the Computer Service Database on the student’s database page. (1) The payment will be marked as received by the Business Office (2) The payment will be marked as paid by the parent. (3) The Collection Agency fee of 30% will be marked as Uncollectable. (4) Uncollectable amounts are reported to Supt. Council. (b) The Business Office will deposit the payment amount into the appropriate school’s Afund. (c) The Business Office will send a copy of the receipt to the school. (1) The school will need to enter the payment into School Cash to reflect the payment received. (2) The school will enter the payment as a separate deposit in School Cash. (3) The secretary/bookkeeper will need to print the School Cash receipt and send it to the parent to show that the payment was received. (d) The Computer Service Database will update the remaining balance after each payment is applied. (e) If there is a remaining balance after a payment is applied, the outstanding balance will be reflected on the monthly report sent to the Principal for review. G. UNCOLLECTABLE 1. The Collection Agency fee of 30% of the payment amount collected will be marked as uncollectable. 2. The Collection Agency may exhaust all of the collection efforts and deem the remaining balance on the student’s account as uncollectable. The Business Office will mark the remaining balance as uncollectable. Business Office will include any pertinent comments such as CEASE ALL COLLECTION ACTIONS. 3. If an amount is marked as uncollectable it is reported to Supt. Council. IV. RECONCILIATION A. DEPOSIT RECONCILIATION 1. All payments received should be deposited into the school’s Afund. 2. All payments should be recorded in the Project 1:1 category. 3. Monthly Afund reconciliations will be reviewed and approved by the Principal. B. ANNUAL TRANSFER 1. At the end of each school year, the Business Office will process a reclass transferring all the monies collected in the Project 1:1 category account to the TMC repair account. 2. The transfer of monies is to offset the expenses incurred throughout the year by TMC for the purchase of repair parts for Project 1:1 devices. V. REPORTING A. REPORTING OPTIONS 1. The Computer Service Database will be connected to an Access program database. Reports can be created and generated on multiple fields. 2. The Business Office will send to the Principal on a monthly basis a listing of all outstanding balances per school for the Principals to review. 3. The following reports are in the works to be created that will be Templates for the secretary/bookkeeper to print with new query dates: g
(a) Listing of total outstanding balances per school (b) Listing of total balances waived per school (c) Listing of total payments applied by community service per school (d) Listing of total payments deemed uncollectable per school 4. TMC should be able to create customized reports as needed.
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Promotion, Acceleration, and Retention Board of Education Policy and SJSD Guidelines SJSD Board of Education policy IKE outlines the policy and guidelines for promotion and retention of students in elementary school. Promotion, Acceleration, and Retention of Students The St. Joseph School District is committed to the continuous development of students enrolled in the district's schools, and to student achievement of the skills for the current grade assignment for promotion to a higher grade. The superintendent, in cooperation with the professional staff, shall develop administrative procedures for the promotion, acceleration and retention of students. In evaluating student achievement, each teacher will make use of all available information, including results of teacher-made tests, other measures of skill and content mastery, benchmark tests, standardized test results, and teacher observation of student performance. The principal will direct and aid teachers in student evaluations and will review grade assignments in order to ensure uniformity of evaluation standards. Decisions on whether to promote, accelerate or retain a student with disabilities will be made in accordance with the Individuals with Disabilities Education Act (IDEA) and as required by other applicable law. Promotion Students will normally progress annually from grade to grade when, in the judgment of the District's professional staff, exceptions are in the best educational interest of the students involved. Exceptions will be made after prior notification and explanation is given to each student's parents/guardians. The final decision to promote a student rests with the school administration. The District requires remediation as a condition of promotion to the next grade level for any student identified by the district as failing to master skills and competencies established for that particular grade level. The superintendent or designee shall determine which skills and competencies must be mastered, how they are to be assessed and what type of remediation is appropriate. Remediation may include, but shall not necessarily be limited to, a mandatory summer school program focused on the areas of deficiency or other such alternatives conducted by the District outside of the regular school day. If the District provides remediation in this manner outside the traditional school day, the extra hours of instruction may be counted in the calculation of average daily attendance. Such remediation shall recognize that different students learn differently and shall employ methods designed to help these students achieve at high levels. The District may require parents or guardians of such students to commit to conduct home-based tutorial activities with their children. Decisions concerning the remedial reading instruction of a student, who receives special education services, including the nature of parental involvement consistent with a free appropriate public education, shall be made in accordance with the student's Individualized Education Program (IEP). 83
Acceleration The District will assist students so that they progress academically in accordance with their capabilities. While provisions for individual differences should be adequately accomplished within a grade level, it may occasionally be necessary to advance a student to the next grade. Acceleration to a higher grade level should be approached with caution. Capable students may be so advanced, but only after thorough discussion with the student's guidance counselor and with the joint approval of the parents/guardians, the principal and the superintendent. Retention Retention may be considered when, in the judgment of the professional staff, it is in the best educational interest of the student involved. Parents/Guardians will receive prior notification and explanation concerning the retention. However, the final decision will rest with the school administration. State law requires that all students who are reading below a third-grade reading level according to the district's fourth-grade reading assessment shall be retained if the student has not adequately improved by the end of summer school. Further, if a student fails to attend remediation assigned as a condition of promotion, the student will be retained. Elementary School Promotion for Grades 1 and 2 • satisfactory completion of minimal academic requirements in language arts and mathematics • passing grade (D or better) in reading, writing, spelling, math • or evidence that student has met previously determined objectives Promotion for Grades 3 - 6 • satisfactory completion of minimal academic requirements in language arts (reading, writing, spelling) and mathematics • secondary consideration given to performance in science and social studies • passing grade (D or better) in aforementioned subjects • or evidence that student has met previously determined objectives Placement for Grades 1 - 6 • previous retention • working to intellectual capacity • social, emotional, or physical development significantly greater than academic development
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Retention • does not meet requirements for promotion • lack of schooling (attendance) • social, emotional, or physical development is such that progress in the next grade is questionable The timeline for determining promotion and retention includes the following provisions: • Teachers and the principal should review students being considered for retention by March 1. • Teachers must inform parents of possible placement or retention before or during third quarter conference. Written evidence of this contact must be in student's record. • Teachers should submit formal placement or retention recommendations to principal by May 1. • Principal and/or teachers shall confer with parents and review recommendations, grades, test results, and other pertinent data that went into making the decision. • Parents shall be given the opportunity to express their opinion concerning the proposed action. • Principals will make the final binding decision before the end of the school year. Before a third retention can be assigned, a principal must obtain prior approval of the Director of Elementary Education. A student passing all but one primary subject, but close to passing the one failed subject, can be promoted upon the successful completion of summer school. Students failing more than one subject cannot be promoted by attending summer school. Middle School Promotion A principal will promote all students to the next grade upon satisfactory completion of a year's course work. Satisfactory completion shall be defined as passing at least five (5) subjects of the total curriculum, failing no more than one subject in English, mathematics, social studies, or science. A passing grade for the year in a given subject will be defined as the accumulation of a four-quarter grade average of A, B, C, or D in the aforementioned subjects. Placement At the discretion of the principal, students whose academic work for the school year does not meet the specified minimum requirement for promotion may be placed if: (a) in the judgment of the teacher(s), the student is working to capacity; (b) the student has two prior retentions; (c) the retention may cause more adjustment difficulties; and (d) the student's physical, emotional, or social growth significantly exceeds the academic growth. Retention A principal should consider retention when a student does not meet the stated requirements for promotion. The timeline for determining promotion and retention includes the following provisions: 85
• • • • • •
Teachers should review with their principal by March 1 all students who may fail a course. Homeroom/first period teachers must inform parents of the possible failure before and during the third quarter conference. Written evidence of this contact must be in the student's records. Teachers will submit to the principal a list of all students expected to fail their courses two weeks before school is out. The principal or designee will review the lists and inform the students and their parents of the possible course failures before school is out. Parents shall be given the opportunity to express their opinion concerning the proposed action. Principals will make the final binding decision before the end of the school year.
Before a third retention can be assigned, a principal must obtain prior approval of the Associate Superintendent for Curriculum and Instruction. Students failing one subject more than allowed can be promoted upon the successful completion of summer school. High School Graduation requirements are established by the Board of Education in compliance with regulations of the State Department of Education. Students graduate from high school after successful completion of those requirements. A minimum of twenty-five (25) units of credit must be earned. All courses which extend for a full year are counted as one-unit courses. Courses which extend for one-half of the school year (one semester) are counted as one-half-unit courses. Required subjects failed in high school must be passed either by repeating the subject during the regular school term, by taking the subject in summer school, if offered, or by some other approved method. Special Education Students in educable mentally handicapped classes will rarely benefit from retention because of their lower ability level. All other exceptional students who spend at least one-half of their school day in a regular class will follow the same guidelines as their non-handicapped peers. The teachers of primary responsibility should make assignment recommendations after conferring with the Special Education teachers. Transfers Students who transfer from one school to another school within the St. Joseph School District shall be placed in the same grade and/or given the same credits in the receiving school as was recommended by the sending school. Contact: Curriculum and Instruction 671-4000
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St. Joseph School District Notice to Parent/Guardian School______________________________ Child’s Name__________________________ Classroom Teacher______________________ Grade ________ School Year _________ Review of your student’s academic progress shows that he/she is performing below expected levels for the grade in which he/she is enrolled. Promotion to the next level at the end of the current school year is questionable. The school principal will make the final decision regarding promotion, retention, or placement in the next grade based on your student’s overall achievement. You will receive notification of this decision. The principal may choose to delay this decision until the beginning of the next school year to allow the student more learning time from now until the completion of the summer months. The St. Joseph School District offers a free summer school that provides additional learning time. Regardless of the promotion decision, your student can benefit from summer school classes. Please complete a summer school registration form and enroll your child. Upon completion of summer school, the principal will notify you of your child's promotion or retention. The academic progress of students is the first priority of teachers and principals. Your student needs additional assistance to meet the grade-level expectations. Work closely with your student’s classroom teacher to develop the best plan for making progress at school. Your signature below indicates that you have discussed your student’s school progress and his/her questionable promotion for the coming year with the child’s teacher and/or principal. Comments:
Parent/Guardian Signature____________________________________ Date__________ Teacher Signature __________________________________________ Date__________
Instructions to school staff: (1) Keep the original copy of this document. (2) Make one copy of this document to send home. (3) File the original in the child’s permanent record.
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Promotion Procedures Delayed Decisions 1. Retention/Delayed Promotion lists will be sent to Department of Curriculum and Instruction at end of the school year. 2. Curriculum and Instruction sends summary list to each summer school principal. 3. Summer school principals notify teachers of students on the list to alert them to special needs. 4. Summer School principal and teacher complete brief report of progress for each student on the list, including attendance, effort, and achievement. 5. Summer school principal returns reports to home school principals before the last day of summer school.
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Delayed Promotion Report to Principal Student’s name ______________________________ Home School______________________ Summer school site (if different from home school) _____________________________ Summer School Teacher ____________________________________Grade in 11-12 ________ Summer School Attendance: Days possible 16
Days attended_____________________
Effort in Summer School: Rate overall effort on instructional activities. Excellent _____ Good _____ Fair_____ Poor_____ Comments: Achievement: Rate the level at which student completed activities in summer school Subject:
Highly Successful
Moderately Successful
Limited Success
Reading ____________________________________________________________________________ Writing ___________________________________________________________________________ Mathematics ___________________________________________________________________________ Comments:
==================================================================== Principal's decision: Place in Grade _____for 2012-2013 Retain in Grade _____for 2012-2013
Promote to Grade _____for 2012-2013
Principal's signature __________________________________Date_____________
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Proof of Residency – High School Residency • • • • •
Consult Board Policy JECA for new language regarding residency and enrollment guidelines. If student is 17 or younger and has a family living outside the District, we will not enroll (even if student is living on their own or with aunt, sister, girlfriend, etc. in SJSD). See JECA. If student wants to appeal, they must fill out a Waiver form, and make an appointment with Human Resource Director. If a student is 18 and living in SJSD, we enroll because they are the educational decisionmaker. All-tuition paying requests go through Human Resources.
Open Enrollment • • • • • •
9th grade and new to the District – students pick from the three high schools, regardless of residency. 9th grade decisions cannot be revoked at any time. This means the student cannot be removed from school for attendance, grades, or discipline issues. (Added 1/11/11.) Students can return to their school of residency at any time – they own a seat there. (Usually occurs with a transportation hardship.) Do not drop a student without first receiving a request for transfer from the receiving school. When in doubt, building principals need to communicate with one another before sending students and parents to another school (customer service)
Added 1/11/11: • •
If the student transfers to his/her district of residence school, then he/she may ONLY return to the first school of attendance on a transfer basis. Transfers are considered based on the premises of attendance, grades, and discipline.
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Proof of Residency Form In order to satisfy the district’s residency requirements, the student, parent, military guardian, courtappointed legal guardian or person acting as a parent must provide one (1) or more of the following items as proof of residency: 1. Property tax statement 3. Utility bill/agreement 5. Real estate contract 7. Other
2. Legal property description 4. Rental agreement/receipt 6. Telephone bill
Student Information Name of Student: ________________________/__________________________/___________ Address Where Student Is Living: Name of Person with Whom Student Is Living: Relationship to Student:
Self
Parent
Guardian
Person Acting as a Parent
Other: ______________________________ NOTICE: According to ‘167.020, RSMo., any person who knowingly submits false information to satisfy the residency requirements shall be subject to class A misdemeanor charges and may be civilly liable for expenses incurred while the student was enrolled. By signing this form you are certifying to the district that the above information is accurate.
____________________________________________ Signature of Parent, Guardian, Person Acting As a Parent, or Student if Applicable ___________________________________ Date
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Quarterly Bonus All students have the opportunity to earn additional time, to be called a Quarterly Bonus, which they can elect to use for the following activities: community service, career exploration, job shadowing, or college visits. Students with perfect attendance during a quarter will receive a bonus ½ day to use for any of the above mentioned activities. A ½ day is defined as 2 class periods plus an advisement period. The quarterly bonus can be used on the day of an early out, but the 2 class periods + advisement period rule still remains in effect. The quarterly bonus can also be banked and used in the subsequent semester only. (Students may not carry over the quarterly bonus more than one semester.) The quarterly bonus cannot be used on any day in which an end of course examination occurs. Seniors in their final semester can use the banked bonus time in their last days of school at the discretion of the building administration. In order to take the quarterly bonus, students must complete a pre-excused absence form and submit to the proper school officials. The use of all quarterly bonus days is subject to the approval of the administration. There are no exemptions for absences EXCEPT for school business, which is defined as a school-sponsored event in which the student is under the direct supervision of a teacher from the school.
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Record Retention In 1965, the Missouri General Assembly established a State Records Commission to approve retentions for records produced by state agencies. In 1972, Missouri's Business and Public Records Law (Chapter 109) was expanded to include local government. Thus, the Missouri Local Records Board was established to set retention times for local government records. This schedule establishes minimum retention periods and authorizes dispositions for many of the administrative, fiscal and legal records common to most local governments. Retention periods are based upon federal and state mandates, record surveys, business needs, and general knowledge as to how long records should be kept. Using the schedule as a guide and without seeking further approval from the Local Records Board, any local government may regularly dispose of any of its records that appear on this schedule. The following chart is an excerpt from the Public Schools Records Retention Schedule. For more detailed information contact Christy Holmes at the SJSD Records Room at 671-4070 or to print off the complete schedule from the Secretary of State's website go to: http://www.sos.mo.gov/archives/localrecs/schedules
STUDENT ACTIVITIES Yearbooks Student policy handbook-Includes Board of Education Rules and Regulations Scorebooks (Athletics) Athletic Equipment inventory (after audit) Athletic agreements between schools (after expiration of Athletic Officials' Contracts (after agreement) Conference expiration) reports (Athletic) Eligibility certificates (Athletic) Events schedules (Athletic) Scholarship awards Athletic Officials' schedules and expenses (after Physical audit) education excuses Alumni lists Career and Technical Student Organization records Future Business Leaders of America Family, Careers and Community Leaders of America FFA DECA Skills USA Student Council School club and organization by laws
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Permanent Retain Until Superseded 5 Years 5 Years 2 Years 2 Years 1 Year 1 Year 1 Year 1 Year 1 Year Destroy in Current Area Destroy in Current Area Destroy in Current Area
Destroy in Current Area
Record Retention (Continued) STUDENT RECORDS Student Cumulative Record -- These are student files for graduates and nongraduates. They include birth records, grades, tests, official transcripts, GPA, class rank, college prep certificates. If elementary, middle, or junior high school records have been transferred to the Senior High Record, then the transferring school's record is considered a non-record and may be destroyed. Student drop out records - These are distinct from the student cumulative record and are maintained as a separate file. Student transfer in-transfer out records - These are distinct from the student cumulative record and are maintained as a separate file. Application for admission - (general school district and career Nonresident education) student information -- attendance, address, tuition records Records of any serious violation of district discipline policy - See 167.020 RSMo subsection 7 and 160.261 subsection 9. Student accident insurance information New student orientation schedules School publications information
Permanent
10 Years 10 Years 5 Years 5 Years 23 Y/O Destroy in Current Area Completion of Audit Destroy in Current Area Destroy in Current Area Destroy in Current Area Destroy in Current Area Destroy in Current Area Permanent 1 Year 1 Year 5 Years After Graduation (Student time 1spent Yearas a 1 Year Destroy in Current Area Destroy in Current Area
Class meeting minutes Class rosters Current class schedules of district as whole Deficiency report Graduation records Commencement End of year activity A+ student records arrangements Honor Roll lists Student Awards Letter grade distribution by class Student Directory
May, 2007
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SJSD Student Registration Data (Please complete both sides and sign) PLEASE PRINT Student’s Legal Name ________________________________________ Birthdate___/___/____ Birthplace ____________________ Last First Middle Home Address______________________________________________________________ Home Telephone# (____) ____-______ Street City State Zip Mailing Address (if different than home) __________________________________________________________ Gender M or F Street City State Zip Social Security Number (optional) _____-_____-_____ Grade _______ Daytime Telephone# (____) ____-______ (current) (used to verify attendance) Parent/Guardian Email_____________________________________________________________________________________
Parent/Guardian Information Mother ___________________________________________ Father_____________________________________________ Home Phone _______________________________________ Home Phone________________________________________ Cell Phone _________________________________________Cell Phone _________________________________________ Employer __________________________________________Employer __________________________________________ Living with: Yes / No Has Custody: Yes / No Living with: Yes / No Has Custody: Yes / No May pick up from school: Yes / No May pick up from school: Yes / No Guardian (if applicable) ________________________________________________________________________________________ Telephone #s Home (____) ______-_____ Cell (____) _____-_____ Work (____) _____-_____ Employer _________________________________________ Occupation _______________________________________________
Contact Information Name/Relation ______________________________________ Name/Relation______________________________________ Address____________________________________________ Address___________________________________________ Home Phone (_____) ______-_______ Home Phone (_____) ______-_______ Cell Phone (_____) ______-_______ Cell Phone (_____) ______-_______ Work Phone (_____) ______-_______ Work Phone (_____) ______-_______ Employer __________________________________________Employer __________________________________________ E-Mail ____________________________________________E-Mail ____________________________________________ Name/Relation ______________________________________Name/Relation______________________________________ Address____________________________________________Address___________________________________________ Home Phone (_____) ______-_______ Home Phone (_____) ______-_______ Cell Phone (_____) ______-_______ Cell Phone (_____) ______-_______ Work Phone (_____) ______-_______ Work Phone (_____) ______-_______ Employer __________________________________________Employer __________________________________________ E-Mail _____________________________________________E-Mail ____________________________________________
Emergency Contact Information Name/Relation _____________________________________ Home Phone (_____) ______-_______ Cell Phone (_____) ______-_______ Work Phone (_____) ______-_______
Name/Relation______________________________________ Home Phone (_____) ______-_______ Cell Phone (_____) ______-_______ Work Phone (_____) ______-_______
Name/Relation _____________________________________ Name/Relation______________________________________ Home Phone (_____) ______-_______ Home Phone (_____) ______-_______ Cell Phone (_____) ______-_______ Cell Phone (_____) ______-_______ Work Phone (_____) ______-_______ Work Phone (_____) ______-_______
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A. Is The Student Hispanic/Latino? Yes / No (If No, please complete Part B) (A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race) B. Iis the Student’s Race: (Please Circle) (1) Asian (2) Black/African American (3) White (4) Native Hawaiian/Other Pacific Islander (5) American Indian/Alaskan Native (6) Multi-Racial Preschool attended: (Please check all that apply) ______ECSE Preschool ______SJSD Title 1 Preschool ______ Private Preschool ______ Head Start ______Child Care _______ None Was student involved in Parents as Teachers? Does your child have an IEP? Yes / No Does your child have a Current 504 Plan? Yes
(If yes, what age) Ages 0-3______
Ages 3-5______
Reason_ /
No
Last School attended: Name _____________________________________________________________________________ (If last school attended Address____________________________________________________________________________ was not an SJSD School) Phone # ( ) _______ - ___________ Has this student ever been enrolled in the St. Joseph School District before?
Yes
/
No
PARENT SURVEY – If you have children that have moved from one school district to another within the past 3 years, they may be eligible for special programs and health services. Please answer each of the following questions to help us determine eligibility. Q1 Did you or your family move to seek or obtain some form of temporary or seasonal agricultural work at any time in the past three years (36 months)? Yes / No Q2Is the student’s primary language something other than English? Yes / No If the answer is yes, which language is the student’s primary language? ______________________________ Q3 Is a language other than English used by others in the home?
Yes /
No
Q4 Have you moved to the U.S. from another country? Yes / No If the answer is yes, when did you first move to the U.S.? __________________________date: mm/dd/yyyy) Q5 Do you currently reside with another family, or a person other than family, or in a temporary housing facility? Yes / No OTHER CHILDREN IN THE FAMILY/HOME: (First & Last Names) – birth to age 21 Name ___________________________ Birth date (mm/dd/yyyy) _______________ School _________________ Name ___________________________ Birth date (mm/dd/yyyy) _______________ School _________________ Name ___________________________ Birth date (mm/dd/yyyy) _______________ School _________________ Name __________________________ Birth date (mm/dd/yyyy) _______________ School _________________ Name ___________________________ Birth date (mm/dd/yyyy) _______________ School _________________ Name ___________________________ Birth date (mm/dd/yyyy) ______________ School _________________ Parent/Guardian Signature ____________________________________________ Date ____________________
*****
FOR OFFICE USE ONLY Please do not write in this area * * * * *
Migrant ___ ESOL Program ___ Homeless ___ Instr Set ______Teacher# (Elem) ______ Bus# 1 _____ Bus# 2 _____ In-District Transfer Permit _____ Date ____________
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K-12 Registration Card Reminders • • •
Use student’s LEGAL NAME. Send copy to ESOL Coordinator of any forms that respond with a “Yes” to Q1-4 on Parent Survey. Send copy to Homeless Coordinator of any forms that respond with a “Yes” to Q5 on Parent Survey.
School Numbers/Codes 1050 1075 1080 1100 3010 3000 3020 3050 4140 4040 4060 4100 4120 4180 4200 4220 4240 4260 4280 4380 4390 4400 4420 4460 6000
Benton High School Central High School Lafayette High School Hillyard Technical Center Bode Middle School Robidoux Middle School Spring Garden Middle School Truman Middle School Coleman Elementary School Edison Elementary School Ellison Elementary School Field Elementary School Hall Elementary School Hosea Elementary School Humboldt Elementary School Hyde Elementary School Lake Contrary Elementary School Lindbergh Elementary School Mark Twain Elementary School Noyes Elementary School Parkway Elementary School Pershing Elementary School Pickett Elementary School Skaith Elementary School Colgan Alternative Resource Center
These school numbers/codes should be used in the "last school" & "school of residence" fields.
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Revised May 2011
SJSD Student Medical Information (Please complete and sign) Student’s Legal Name____________________________ Birth date ___-___-____ Grade ______ Gender M or F
MEDICAL INFORMATION Name of Physician __________________________________________________ Phone _________________ Date of last physical exam (well child check-up) ________________________ (mm/dd/yyyy) Name of Dentist _______________________________________________________ Phone _________________ Date of last dental exam ___________________________________________ (mm/dd/yyyy) Medicaid # ____________________________________________ Medical Insurance Yes / No
HEALTH INFORMATION Does this student have any physical handicap, health problem or severe allergy that needs to be reported to the school nurse? Please list____________________________________________________________________ ____________________________________________________________________________________________ Does he/she take medications regularly? Yes / No (If yes, please give the name of the medication, dosage, when medication is taken and reason for taking it) Medication name______________________ Dosage________ When taken __________ Reason ______________ Medication name______________________ Dosage________ When taken __________ Reason______________ Medication name______________________ Dosage________ When taken __________ Reason ______________ Has he/she had a serious illness, accident, operation or injury that should be reported to the school nurse? (Please give date and medical situation) Medical Situation______________________________________________________ Date____________ Medical Situation______________________________________________________ Date____________ Medical Situation______________________________________________________ Date____________ Does your child have any restrictions or limitations that the school should know about? _________________ ____________________________________________________________________________________________ __________________________________________________________________________________________________ ______________________________________________________________________________________ Report any recent immunizations: __________________________________________________________________________________________________ ______________________________________________________________________________________ __________________________________________________________________________________________________ ______________________________________________________________________________________ Comments: __________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ ________________________________________________________________________________ ____________________________________________________________________________________________ If your child has a health problem, the school nurse may use discretion and inform school personnel as needed. I/We authorize the school officials to obtain medical assistance as is necessary for the welfare of my son/daughter if he/she is injured at school/school activity. Parent/Guardian Signature______________________________________________ Date ________________
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St. Joseph School District 925 Felix St. Joseph, Missouri 64501 RELEASE AND AUTHORIZATION TO RECORD OR PHOTOGRAPH A MINOR CHILD
I, as parent(s) or guardian of _________________________________________, a minor child, Authorize the St. Joseph School District, or an agent thereof, to record and/or photograph my child and use that recording or photograph for broadcast on its television station, its newsletters or web page or any other of its publications. I hereby release and hold harmless the St. Joseph School District and its employees and agents from any and all claims, demands, and causes of action that I or my child may have, or in the future may have, as a result of said recording or photographing.
Dated
Parent/Guardian
Parent/Guardian
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St. Joseph School District 925 Felix St. Joseph, Missouri 64501 Releasing Student Work Permission Form This form is to request permission to use student work as a model in a professional training session that focuses on helping teachers become better teachers of writing. Only a few student papers are selected for this purpose. The student’s work is treated as an academic example; no personal information is disclosed other than the approximate grade level of the student writer. We do not share names of students unless that is requested; we do not share names of districts or schools. No monetary compensation will be provided in exchange for this permission. NOTE: A parent’s signature is essential if the student writer is under 18 years of age. Please staple this form to the writing sample and return the form to school. Should you have questions please call us at 1-816-671-4000. ____ I give permission for _________________________________‘s (print student’s name) work to be shared in a professional training session for teachers. ____ Grade Level ____ I do NOT wish my name to be included with my work. Please share my work only anonymously. Signature: ___________________________ Grade__________ Date________________ (Student) If student writer is under 18, signature of parent or guardian required:
Parent/Guardian Name (Please Print)
Parent/Guardian Signature
Relationship to student writer ____________________________Date_____________________ Please give us a phone number where we can reach you if necessary ( ) ___________________ Thank you for your contribution to the education of professional teachers and administrators.
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St. Joseph School District 925 Felix St. Joseph, Missouri 64501 Releasing Student Work on Videotape Permission Form This form is to request permission to use videotape of the student below as a model in a professional training session that focuses on helping teachers become better teachers. Only a few students are selected for this purpose. The student’s work as viewed on videotape is treated as an academic example; no personal information is disclosed other than the grade level of the student. The student’s name or other distinguishing information will not be revealed. No monetary compensation will be provided in exchange for this permission. NOTE: A parent’s signature is essential if the student participant is under 18 years of age. Please complete this form and return to school. Should you have questions please call us at 1-816-671-4000. ____ I give permission for _________________________________ (print student’s name) work to be shared in a professional training session for teachers. ____ Grade Level Signature: _______________________________ Grade_______ Date_____________________ (Student) If student writer is under 18, signature of parent or guardian required:
Parent/Guardian Name (Please Print)
Parent/Guardian Signature
Relationship to student writer ____________________________Date_____________________ Phone number where we can reach you if necessary (
)_____________________
Thank you for your contribution to the education of professional teachers and administrators.
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Return of SJSD Assets by Employees Procedure for return of SJSD assets by employees leaving the building or the District: Contact TMC to ascertain the tagged assets that have been assigned to the employee. (TMC will use LANDesk to identify laptops, desktop computers and iPads; Diane Esely has cell phone information). Principals should have a record of any additional equipment they have purchased for the employee from their building funds or items belonging to their buildings that are on temporary loan to the employee. If employee is transferring to another SJSD building, determine what District equipment goes with the employee and what stays in the building. Generally, laptops follow the employee, but keys, cameras, and other equipment should stay with the building. Cell phones stay with the employee unless he/she is transferring to a non-administrative position, in which case they must be turned in. Fill out a Fixed Asset Transfer Form (Appendix B of Fixed Asset Procedures, located in Business Office section of District website) to reflect assets that are moving to a different building. (This form should be filled out by the principal of the building the employee is departing from.) If employee is leaving the District, all District assets must be turned in to the building principal. Laptop, iPad, etc.: Lock the laptop or iPad in a secure place and contact David Lochhead to make arrangements for them to re-image the device. Use the Fixed Asset Transfer Form to record serial #, inventory tag # of the device, etc. for the transfer to TMC or to a new employee within the same building. Cell phone: Lock in a secure place and contact Diane Esely for instructions. Keys and other assets: Make sure all other District property is turned in If you have questions about other possible assets, contact the Business Office. For new teachers in your building, contact TMC to arrange for assignment and delivery or pickup of laptop.
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School Ceremonies and Observances Per Board Policy IND The Board of Education recognizes the value of school-sponsored programs and ceremonies both during school hours and at other appropriate times. Recognizing achievement and talent encourages further learning. School-sponsored programs, ceremonies and observances also provide an opportunity to involve the community in public education. Programs, Ceremonies and Observances 1. The flag of the United States of America will be prominently displayed, either on the outside of the building or upon a pole erected in the school yard, at every school in the district during school hours. 2. Pursuant to state law, the Pledge of Allegiance will be recited during the daily salute to the American flag. However, no student will be required to participate in the recitation. 3. Teachers and students should observe the following days with the appropriate exercises, as required by law: Bird Appreciation Day (March 21) Prisoners of War Remembrance Day (April 9) Patriots' Day (April 19) Constitution Day and Citizenship Day (September 17, or the preceding or following week if this date falls on a weekend or holiday Missouri Day (the third Wednesday of October) Veterans' Day (as closely as possible to November 11) Pearl Harbor Remembrance Day (December 7) 4. The district may observe the following days and months as recommended in state statute: Missouri Lifelong Learning Month (February) Math, Engineering, Technology and Science Week (the first week of March) Arbor Day (the first Friday in April) Jefferson Day (April 13) Emancipation Day (June 19) Emergency Services Day (September 11) POW/MIA Recognition Day (the third Friday of September) Bill of Rights Day (December 15) 5. The district may host a diploma ceremony on or around Veterans Day for any veteran receiving an honorary diploma from the Department of Elementary and Secondary Education pursuant to "Operation Recognition."
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STAFF/STUDENT RELATIONS Board Policy GBH Definitions Educational Purpose - A reason associated with the staff member's duties in the district including, but not limited to: counseling, the treatment of a student's physical injury, or coordination of an extracurricular activity, depending on the staff member's job description. Staff Member - For the purposes of this policy, a staff member is any individual employed by the district, including part-time and substitute employees and student teachers. Student - Individuals currently enrolled in the St. Joseph School District. General Staff members are expected to maintain courteous and professional relationships with students. All staff members have a responsibility to provide an atmosphere conducive to learning through consistently and fairly applied discipline and the maintenance of physical and emotional boundaries with students. These boundaries must be maintained regardless of the student's age, the location of the activity, whether the student allegedly consents to the relationship or whether the staff member directly supervises the student. Maintaining these boundaries is an essential requirement for employment in the district. Although this policy applies to the relationships between staff members and district students, staff members who inappropriately interact with any child may be disciplined or terminated when the district determines such action is necessary to protect students. Absolute Prohibitions There are some interactions between staff members and students that are never acceptable and are absolutely prohibited including, but not limited to: 1. Touching, caressing, fondling or kissing students in a sexual or sexually intimate manner. 2. Dating a student or discussing or planning a future romantic or sexual relationship with a student. The district may presume that this provision has been violated if a staff member begins a dating or sexual relationship with a student immediately after graduation or immediately after a student has left the district. 3. Making sexual advances toward a student or engaging in a sexual relationship with a student. 4. Engaging in any conduct that constitutes illegal harassment or discrimination as defined in policy AC or that could constitute a violation of that policy if pervasive. 5. Engaging in any conduct that violates Board policies, regulations or procedures or constitutes criminal behavior.
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Exceptions to This Policy The goal of this policy is to protect students from harm and staff members from allegations of misconduct by requiring staff members to maintain professional boundaries with students. The district does not intend to interfere with or impede appropriate interactions between staff members and students. An emergency situation or an educational purpose might justify deviation from some of the professional boundaries set out in this policy. Likewise, staff members might be related to students or have contact with students outside the school environment through friends, neighborhood or community activities, or participation in civic, religious or other organizations. These contacts might justify deviation from some of the standards set in this policy, but under no circumstance will an educational or other purpose justify deviating from the "Absolute Prohibitions" section of this policy. The staff member must be prepared to articulate the reason for any deviation from the requirements of this policy and must demonstrate that he or she has maintained an appropriate relationship with the student. To avoid confusion, the district encourages staff members to consult with their supervisors prior to engaging in behaviors or activities that might violate professional boundaries as defined in this policy. Failure to Maintain Boundaries Unless an educational purpose exists or an exception as defined in this policy applies, examples of situations where professional physical and emotional boundaries are violated include, but are not limited to: 1. Being alone with a student in a room with a closed or locked door or with the lights off. Counselors or others who need to work with students confidentially must discuss with their supervisors the appropriate manner of meeting with students. 2. Meeting students in nonwork settings without the parent/guardian being present, even if the parent/guardian grants permission. 3. Associating with students in any setting where students are provided, are consuming or are encouraged to use or consume alcohol, tobacco, drugs or any other product or service prohibited to minors. 4. Communicating with students about sexual topics verbally or by any form of written, pictorial or electronic communication. 5. Discussing the staff member's personal problems with or in the presence of students. 6. Sponsoring parties for students outside of school unless as part of an extracurricular activity that is appropriately supervised by additional staff members. 7. Inviting students to the staff member's home. 8. Being present when students are fully or partially nude. 9. Sending students on personal errands. 10. Allowing a student to drive the staff member's vehicle. 105
11. Providing a student (other than the staff member's children, stepchildren or other children living in the staff member's home) transportation in the staff member's personal vehicle without a supervisor's approval, unless another staff member or the student's parent/guardian is also present in the vehicle. 12. Allowing any student to engage in behavior that would not be tolerated if done by other similarly situated students. 13. Giving gifts to individual students. 14. Frequently pulling a student from another class or activity to be with the staff member. Electronic Communication Staff members are encouraged to communicate with students and parents/guardians for educational purposes using a variety of effective methods, including electronic communication. As with other forms of communication, staff members must maintain professional boundaries with students while using electronic communication regardless of whether the communication methods are provided by the district or the staff member uses his or her own personal electronic communication devices, accounts, webpages or other forms of electronic communication. The district's policies, regulations, procedures and expectations regarding in-person communications at school and during the school day also apply to electronic communications for educational purposes, regardless of when those communications occur. Staff communications must be professional, and student communications must be appropriate. Staff members may use electronic communication with students only as frequently as necessary to accomplish the educational purpose. 1. When communicating electronically with students for educational purposes, staff members must use district-provided devices, accounts and forms of communication (such as computers, phones, telephone numbers, e-mail addresses and district-sponsored webpages or social networking sites), when available. If district-provided devices, accounts and forms of communication are unavailable, staff members communicating electronically with students must do so in accordance with number two below. Staff members may communicate with students using district-provided forms of communication without first obtaining supervisor approval. These communications may be monitored. The district has established a list of sites approved for communication with students and/or parents/guardians. See the Administrative Handbook for a list of these approved sites. With district permission, staff members may establish websites or other accounts on behalf of the district that enable communications between staff members and students or parents/guardians. If approved, a link to such site must be posted on the teacher’s staff section within the district website. Any such website or account is considered district sponsored and must be professional and conform to all district policies, regulations and procedures. 106
2. A staff member's supervisor may authorize a staff member to communicate with students using the staff member's personal telephone numbers, addresses, webpages or accounts (including, but not limited to, accounts used for texting) to organize or facilitate a district-sponsored class or activity if the communication is determined necessary or beneficial, if a district-sponsored form of communication is not available, and if the communication is related to the class or activity. The district will provide notification to parents/guardians that students will participate in classes or activities in which personal electronic communications may be used. Staff members may be required to send the communications simultaneously to the supervisor if directed to do so. Staff members are required to provide their supervisors with all education-related communications with district students upon request. 3. Staff use of any electronic communication is subject to the district's policies, regulations and procedures including, but not limited to, policies, regulations, procedures and legal requirements governing the confidentiality and release of information about identifiable students. Employees who obtain pictures or other information about identifiable students through their connections with the district are prohibited from posting such pictures or information on personal websites or personal social networking websites without permission from a supervisor. 4. The district discourages staff members from communicating with students electronically for reasons other than educational purposes. When an electronic communication is not for educational purposes, the section of this policy titled "Exceptions to This Policy" applies, and if concerns are raised, the staff member must be prepared to demonstrate that the communications are appropriate. This policy does not limit staff members from communicating with their children, stepchildren or other persons living within the staff member’s home who happen to be students of the district. Consequences Staff members who violate this policy will be disciplined, up to and including termination of employment. Depending on the circumstances, the district may report staff members to law enforcement and the Children's Division (CD) of the Department of Social Services for further investigation, and the district may seek revocation of a staff member's license(s) with the Department of Elementary and Secondary Education (DESE).
Reporting Any person, including a student, who has concerns about or is uncomfortable with a relationship or activities between a staff member and a student should bring this concern immediately to the attention of the principal, counselor or staff member's supervisor. If illegal discrimination or harassment is suspected, the process in policy AC will be followed. 107
Any staff member who possesses knowledge or evidence of possible violations of this policy must immediately make a report to the district's administration. All staff members who know or have reasonable cause to suspect child abuse shall immediately report the suspected abuse in accordance with Board policy. Staff members must also immediately report a violation or perceived violation of the district's discrimination and harassment policy (AC) to the district's nondiscrimination compliance officer. Staff members may be disciplined for failing to make such reports. The district will not discipline, terminate or otherwise discriminate or retaliate against a staff member for reporting in good faith any action that may be a violation of this policy. Training The district will provide training to district staff that includes current and reliable information on identifying signs of sexual abuse in children and potentially abusive relationships between children and adults. The training will emphasize legal reporting requirements and cover how to establish an atmosphere where students feel comfortable discussing matters related to abuse. Board Policy Adopted: October 8, 2007 Board Policy Revised: March 8, 2010 Board Policy Revised: February 8, 2010 Board Policy Revised: Febuary 13, 2012 Cross Refs: AC, Prohibition Against Illegal Discrimination and Harassment JG, Student Discipline JHG, Reporting and Investigating Child Abuse/Neglect Legal Refs: §§ 162.069, 168.114, 210.115, RSMo. Ross v. Robb, 662 S.W.2d 257 (1983) Title IX of the Education Amendments of 1972, 20 U.S.C. §1681 Davis v. Monroe County Bd. of Educ., 526 U.S. 629 (1999)Gebser v. Lago Vista Ind. Sch. Dist., 524 U.S. 274 (1998)
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Student Automobile Use Board Policy: JHFD Driving and parking on school property are privileges granted by the Board of Education to persons who have reasons to be in the schools or on school property. As such, students are expected to use all acceptable courtesies and safe driving practices on school property. All students must register their cars through the appropriate administrative office, display a student parking permit on the automobile as designated, and pay any parking fees that the District may require. Students are not to be in their cars or move them during the school day without permission from school officials.
Student Organizations - Non-Curricular Secondary schools of the district will provide an opportunity for all student-initiated, non curricular groups to meet on school premises during non instructional time. A group is to be considered a curricular group if the subject matter is or will be taught in a regularly offered class; if the subject matter concerns the body of courses as a whole; if participation in the group is a requirement for a course; or if academic credit is granted for participation in the group. Student groups wishing to utilize school facilities must obtain written permission from the building principal five days prior to the event and provide the following information in writing to the principal: * * * * *
Name of group Sponsor Roster of group members Time and date of meeting Facility requirements
Student groups will abide by the state rules and regulations governing student conduct in the district. No student group meeting on school premises may be directed, conducted, controlled or regularly attended by non school persons. The building principal may request a listing of all non student attendees, limit the number of non students in attendance and limit the number of repeat visits a non student may make. Except for incidental building costs, no public funds will be expended for groups under this policy. Contact: Curriculum and Instruction 671-4000
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St. Joseph School District Basic Elementary Student Supply List Kindergarten Crayons Pencils#2 (not mechanical) Markers (classic colors) Eraser Glue (white) Watercolor paints Scissors Supply box (small) Manila paper Construction paper Box of tissues Third Grade Crayons Pencils #s (not mechanical) Markers Highlighter Eraser Glue (white) Ruler (standard/metric) Wide-lined paper Pocket Folders Spiral Notebook Watercolor paints Scissors Construction paper Box of Tissues Sixth Grade Crayons Colored pencils Grading pen (red) Markers Glue (white) Pocket Folders Watercolor paints Box of tissues
First Grade Crayons Pencils#2 ( not mechanical) Markers Eraser Glue (white) Pocket Folders Spiral Notebook Watercolor paints Scissors Supply box (small) Manila paper Construction paper Box of tissues Fourth Grade Crayons Pencils #2 (not mechanical) Colored pencils Markers Highlighter Eraser Glue (white) Ruler (standard/metric) Wide-lined paper Pocket Folders Spiral Notebook Watercolor paints Scissors Construction paper Box of tissues Sixth Grade Cont. Pencils # 2 (not mechanical) Ruler (standard /metric) Highlighter Eraser Wide-lined paper Spiral Notebook Scissors
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Second Grade Crayons Pencils #2 (not mechanical) Markers Eraser Glue (white) Pocket Folders Spiral Notebook Watercolor paints Scissors Supply box (small) Construction paper Box of tissues Fifth Grade Crayons Pencils # 2 ( not mechanical) Colored pencils Grading pen (red) Markers Highlighter Eraser Glue (white) Ruler (standard/metric) Wide-lined paper Pocket Folders Spiral Notebook Watercolor paints Scissors Construction paper Box of tissues This is a basic supply list for all elementary schools in the St. Joseph School District. You may be asked by your classroom teacher to purchase additional supplies for your individual school.
Distrito Escolar de St. Joseph 2012-2013 Lista Básica de Útiles Escolares para Estudiantes de Escuela Primaria Basic Elementary Student Supply List Kindergarten Crayones Lapices#2 (no mecánicos) Marcadores (colores clásicos) Borradores Goma de Pegar (blanca) Pinturas de Acuarela Tijeras (punta redonda) Caja para útiles (pequeña) Papel Manila Papel de Construcción Caja de pañuelos desechables
Primer Grado Crayones Lapices#2 (no mecánicos) Marcadores (colores clásicos) Borradores Goma de Pegar (blanca) Carpeta con bolsillos Cuaderno Espiral Pinturas de Acuarela Tijeras Caja para útiles (pequeña) Papel Manila Papel de Construcción Caja de pañuelos desechables
Segundo Grado Crayones Lapices#2 (no mecánicos) Marcadores (colores clásicos) Borradores Goma de Pegar (blanca) Carpeta con bolsillos Cuaderno Espiral Pinturas de Acuarela Tijeras Caja para útiles (pequeña) Papel de Construcción Caja de pañuelos desechables
Tercer Grado Crayones Lápices # 2 (no mecánicos) Marcadores Resaltador Borrador Goma de Pegar (blanca) Regla (estándar / métrica) Papel de líneas anchas Carpetas con bolsillos Cuaderno espiral Pinturas acuarelas Tijeras Papel de construcción Caja de pañuelos desechables
Cuarto Grado Crayones Lápices # 2 (no mecánicos) Marcadores Resaltador Borrador Goma de Pegar (blanca) Regla (estándar / métrica) Papel de líneas anchas Carpetas con bolsillos Cuaderno espiral Pinturas acuarelas Tijeras Papel de construcción Caja de pañuelos desechables
Quinto Grado Crayones Lápices # 2 (no mecánicos) Lápices de Colores Bolígrafo Rojo para Calificar Marcadores Resaltador Borrador Goma de Pegar (blanca) Regla (estándar / métrica) Papel de líneas anchas Carpetas con bolsillos Cuaderno espiral Pinturas acuarelas Tijeras Papel de construcción Caja de pañuelos desechables
Sexto Grado Crayones Lápices de Colores Bolígrafo Rojo de Calificación Marcadores Goma de Pegar (blanca) Carpeta con Bolsillos Pinturas Acuarela Caja de pañuelos desechables
Cont. Sexto Grado Lápices # 2 (no mecánicos) Regla (estándar / métrica) Marcador Resaltador Borrador Papel de líneas anchas Cuaderno espiral Tijeras
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Esta es una lista de útiles escolares básicos para todas las escuelas primarias del Distrito Escolar de St. Joseph. La maestro del salón de clases de su hijo (a) puede que le pida comprar útiles adicionales para su escuela en particular.
Secondary Basic Supply Lists 2012-2013 Bode Middle School 3” Ring Binder 3 Spiral Notebooks Heavy Duty Pencil Bag to hook into Binder Scientific Calculator (Solar calculator) Loose Leaf Notebook Paper (wide ruled) 8 Pocket Dividers OR Pocket Folders (different colors) #2 Pencils & Erasers 2 each Blue, Black and Red Pens (no gel) 1 Box of 12 Colored Pencils Highlighters 2 Boxes of Kleenex for Team
1 Spiral Graphing Paper Notebook Post-It-Notes (1 7/8 x 2 7/8) 2 Composition books 12” ruler with inches and centimeters Protractor Small Elmer’s glue stick 8 tab index divider 2 Large White Poster Boards Clorox Wipes
Robidoux & Truman Middle Schools 7th Grade 7th Grade 3" Ring Binder Pencil to hook into Binder 3" RingBag Binder Scientific Calculator Pencil Bag to hook into Binder Loose Leaf Notebook Paper Scientific Calculator 5 Pocket ORPaper Pocket Folders (different colors) Loose LeafDividers Notebook Pencils & Erasers 5#2 Pocket Dividers OR Pocket Folders (different colors) Blue or Black Pens and Red Pen (no gel) #2 Pencils & Erasers Box of 12 Colored Pencils Blue or Black Pens and Red Pen (no gel) Scissors Box of 12 Colored Pencils Highlighters Scissors 3 Boxes of Kleenex for Team Highlighters Spiral of Notebooks 32Boxes Kleenex for Team Three-Subject Spiral Notebook with Pockets 21Spiral Notebooks 1 Spiral Graphing Paper Notebook 1 Three-Subject Spiral Notebook with Pockets Post-It-Notes 1 Spiral Graphing Paper Notebook 1 Composition Book (Team A) Post-It-Notes CompositionBook Books(Team (TeamA)B) 13Composition 3 Composition Books (Team B)
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8th Grade 8th Grade 3 Spiral Notebooks BoundNotebooks Composition Notebooks 32Spiral 2 Large White Poster Notebooks Boards 2 Bound Composition Scientific Calculator 2 Large White Poster Boards Loose Leaf Notebook Paper Scientific Calculator Box ofLeaf Liquid Markers Loose Notebook Paper #2 Pencils & Erasers Box of Liquid Markers Blue or /Black Pens and Red Pens (no gel) #2 Pencils & Erasers Box of Colored Pencils Blue or /Black Pens and Red Pens (no gel) Ruler Box of Colored Pencils Highlighters Ruler 3 Boxes of Kleenex for Team Highlighters 3Post-It-Notes Boxes of Kleenex for Team Clorox Wipes Post-It-Notes Graph Paper Clorox Wipes Graph Paper
Spring Garden Middle School Spring Garden Middle School th 8th Grade 8 Grade
7th Grade 7th Grade
70 page spiral notebook (WIDE RULED) (3) Pencils 70 page spiralbook notebook (WIDE Pencils Composition (hardcover) (2)RULED) (3) Pens Composition book (hardcover) (2) paper Pens Package of loose leaf WIDE RULED Highlighters Package of loose Highlighters (150 count) (2) leaf WIDE RULED paper Colored Pencils (150 count) (2) Colored Pocket folders with binder holes (7) 2-Pocket Pencils Folders (6) Pocket folders with binder holes (7) 2-Pocket Folders (6) Calculator - TS30 or TS34 Graph Paper Calculator TS30 or TS34 Graph Paper 3-ring binders with 1 package of dividers Calculator-TS30 or TS34 3-ring binders 1 package of dividers Calculator-TS30 With or withoutwith pockets (2) Composition Bookor TS34 With or without pockets (2) Composition Book Ruler that measures standard and metric Package of loose leaf WIDE RULED Ruler that measures standard and metric Package of loose leaf WIDE RULED Pencil pouch for binder (2) PAPER Pencil pouch forsticks binder (2)3 in a pack) PAPER Package of glue (2 to 1� Binder with dividers Package of glue sticks (2 to 3 in a pack) 1� Binder with dividers Blue and/or black pens Spiral Notebooks (5) Blue and/or black pens Spiral Notebooks (5) Pencils Kleenex Pencils Kleenex Markers Markers Colored Pencils Colored Pencils Highlighters Highlighters Kleenex Kleenex *Agenda will be provided by the school. **If you have any questions, please feel free to give us a call. See you soon! *Agenda will be provided by the school. **If you have any questions, please feel free to give us a call. See you soon!
High Schools 3" Ring Binder Loose Leaf Notebook Paper Highlighters
#2 Pencils & Erasers Blue or Black Pens and Red Pen (no gel)
Individual instructors will identify any additional supply needs on the first day of school.
All supply lists provided by the St. Joseph School District are basic lists. Individual instructors will identify any additional supply needs on the first days of school.
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Saint Joseph School District Social Media Procedures and Guidelines Procedures: This set of guidelines and procedures governs the publication of and commentary on social media by employees of the Saint Joseph School District, ("SJSD"). For the purposes of these guidelines, social media means any facility for online publication and commentary, including without limitation blogs, wikis, and social networking sites such as Facebook, Edmodo, Twitter, Flickr, and YouTube. This set of procedures and guidelines is in addition to and complements any existing or future policies regarding the use of technology, computers, e-mail and the Internet. SJSD employees are free to publish or comment via social media in accordance with this policy. SJSD employees are subject to this policy to the extent they identify themselves as an SJSD employee (other than as an incidental mention of place of employment in a personal blog on topics unrelated to the SJSD). Publication and commentary on social media as an SJSD employee carries similar obligations to any other kind of publication or commentary (print, phone, etc.). All uses of social media must follow the same ethical standards that SJSD employees must otherwise follow. As always, all elements of BOE policy must observed while implementing social media tools in an educational setting. Teacher-Student uses of social media in an educational setting The district provides several core tools for engaging in safe and innovative implementations of social media in an educational setting (ex. SJSD website platform, Edublogs Campus, etc.) However, this sector changes rapidly, and many other valuable tools are emerging almost weekly. Where a districtowned tool does not provide the same functionality, teachers may opt to choose other tools from an updated list of district-approved digital communication tools and services. This list can be found online at (insert URL). Before engaging in educational or other school-related social media using non-district-owned tools and services, employees must obtain the approval from the building-level supervisor. Links to these sites must then be highlighted on the staff member’s public section within the SJSD web platform. This requirement is less about permission and more about awareness, transparency, and being proactive. Students, parents, and staff deserve a simple and easy way to keep track of all educational communication. This information will also contribute to a database highlighting our district’s digital presence. Staff members may be required to send the communications simultaneously to the supervisor if directed to do so. Staff members are required to provide their supervisors with all education‑related communications with district students upon request. 114
The district discourages staff members from communicating with students electronically for reasons other than educational purposes. When an electronic communication is not for educational purposes, the section of BOE policy GBH titled "Exceptions to This Policy" applies, and if concerns are raised, the staff member must be prepared to demonstrate that the communications are appropriate. Email Official email addresses are provided to both students and staff of the SJSD. Though staff and students may possess other personal email addresses, communication between both parties should be done only using the SJSD email account. When utilizing other approved, non-district-owned sites, student and staff accounts should be tied to the SJSD email account upon registering. This is yet another way to bring all digital communications between students and staff through a district-owned service to better protect all involved. Professional uses of social media by staff The SJSD does not implement policies or procedures regarding non-work-related employee communications conducted by its employees in general, or which allow exclusive access with current and former students. It shall not prohibit employees of the district from engaging in any non-workrelated activities or using non-work-related electronic communications or new technology platforms. The balancing of the individual employee’s Constitutional rights to freedom of speech, association, and religion outweigh the interests of the school district in the non-work-related activities of its employees, subject to conduct and communications already regulated by local, state and federal law. Guidelines and suggestions: Social media tools hold much promise and potential for furthering educational goals, and for improving communication between all stakeholders in the school community. However, by their very public nature, social media tools often cross into gray areas between school-related and non-schoolrelated. Therefore, it is our desire to help educate and provide support to staff on best-practice uses of social media. The remainder of this section provides guidelines and suggestions on safe and smart uses of social media by education professionals. Setting up Social Media As stated above, permission to establish, implement, and engage in educational uses of social media using non district-owned social media accounts should be obtained from the building principal. Building supervisors may then elect to refer staff to media or instructional specialists in this area. Confidentiality It's perfectly acceptable to talk about your work and have a dialogue with the wider community using social media, but it's not okay to publish confidential information. Be aware of FERPA. Confidential information includes things such as posting student grades or discipline records. Privacy settings on social media platforms used for instructional purposes should be set to allow anyone to see profile information similar to how they might appear on the SJSD website itself. Other privacy settings that 115
allow others to post information or see information that is personal should be set to require moderation by the employee. Be mindful of posting as well as allowing the posting of information that you would not want the public to see. Be Honest There is no need to blog anonymously, using pseudonyms or false screen names. We believe in transparency, honesty and connecting to our wider community as a whole. Use your real name, be clear who you are, and feel free to identify that you work for the SJSD. Nothing gains you notice in social media more than honesty - or dishonesty. Do not say anything that is dishonest, untrue, or misleading. If you have a vested interest in something you are discussing, point it out. But also be smart about protecting yourself and your privacy. What you publish will be around for a long time, so consider the content carefully and also be cautious about disclosing personal details. Respect copyright laws It is critical that you show proper respect for the laws governing copyright and fair use or fair dealing of copyrighted material owned by others, including SJSD. You should never quote more than short excerpts of someone else's work, and always attribute such work to the original author/source. It is good general practice to link to others' work rather than reproduce it. Respect your audience, SJSD, and your coworkers The public in general, and SJSD's employees and customers, reflect a diverse set of customs, values and points of view. Don't say anything contradictory or in conflict with the SJSD website. Don't be afraid to be yourself, but do so respectfully. This includes not only the obvious (no ethnic slurs, offensive comments, defamatory comments, personal insults, obscenity, etc.) but also proper consideration of privacy and of topics that may be considered objectionable or inflammatory - such as politics and religion. Use your best judgment and be sure to make it clear that the views and opinions expressed are yours alone and do not represent the official views of SJSD. Protect SJSD students, business partners and suppliers Students, business partners or suppliers should not be cited or obviously referenced without their approval. Never identify a student, partner or supplier by name without permission and never discuss confidential details. It is acceptable to discuss general details about kinds of projects and to use nonidentifying pseudonyms for a student or business (e.g., Business 123) so long as the information provided does not violate any non-disclosure agreements that may be in place with the business or make it easy for someone to identify a student. Your blog is not the place to "conduct business.� Controversial Issues If you see misrepresentations made about SJSD in the media, you may point that out. Always do so with respect and with the facts. If you speak about others, make sure what you say is factual and that it does not disparage that party. Avoid arguments. Verbal brawls in public may earn traffic, but 116
nobody wins in the end. Don't try to settle scores or goad others into inflammatory ebates. Make sure what you are saying is factually sound. (Difference between “enforcement” and “education” or courteous reminders?) Be the first to respond to your own mistakes If you make an error, be up front about your mistake and correct it quickly. If you choose to modify an earlier post, make it clear that you have done so. If someone accuses you of posting something improper (such as their copyrighted material or a defamatory comment about them), deal with it quickly - better to remove it immediately to lessen the possibility of a legal action. Think About Consequences For example, consider what might happen if an SJSD employee is in a meeting with a member of our community, and someone pulls out a print-out of your blog and says "This person at the SJSD says X is worthless." Saying "Our implementation of the new curriculum might need to include a bit more professional development for the early-service teacher" is fine; saying "The new curriculum sucks" is risky, unsubtle and amateurish. Once again, it's all about judgment: using your blog to trash or embarrass SJSD, your co-workers, or other members of our wider community is dangerous and ill-advised. Disclaimers Many social media users include a prominent disclaimer saying who they work for, but that they're not speaking officially. Though this is not required, it is good practice and is encouraged, but don't count on it to avoid trouble - it may not have much legal effect. The Instructional Technology Specialist can provide you with applicable disclaimer language and assist with determining where and how to use that. Don't forget your core responsibilities Remember that you are first and foremost an educator. Make sure that participation in social media while at school is directly related to the learning goals of our students or to the professional development of our staff. Be sure that your uses of social media do not interfere with your job as an educator or commitments to students and staff.
Social Media Tips The following tips are not mandatory, but will contribute to successful use of social media. 117
The best way to learn, inform others, be interesting, stay out of trouble, and have fun is to write about what you know. There is a good chance of being embarrassed by a real expert, or of being boring if you write about topics you are not knowledgeable about. Quality matters. Use a spell-checker. If you're not design-oriented, ask someone who is about professional aesthetics, and take their advice on how to improve it. The speed of being able to publish your thoughts is both a great feature and a great downfall of social media. The time to edit or reflect must be self-imposed. If in doubt over a post, or if something does not feel right, either let it sit and look at it again before publishing it, or ask someone else to look at it first.
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Surveying, Analyzing or Evaluating Students (Model Notification of Rights under the Protection of Pupil Rights Amendment) The Protection of Pupil Rights Amendment (PPRA) affords parents certain rights pertaining to the district's collection and use of information for marketing purposes as well as how the district conducts surveys and certain physical exams. These include the right to: 1. a. b. c. d. e. f. g. h.
Give consent before students are required to submit to a survey that concerns one (1) or more of the following protected areas (Aprotected information survey@) if the survey is funded in whole or in part by a program of the U.S. Department of Education: Political affiliations or beliefs of the student or student’s parent. Mental or psychological problems of the student or student’s family. Sex behavior or attitudes. Illegal, antisocial, self-incriminating or demeaning behavior. Critical appraisals of other individuals with whom respondents have close family relationships. Legally recognized privileged or analogous relationships, such as those of lawyers, physicians and ministers. Religious practices, affiliations or beliefs of the student or the student’s parent. Income, other than as required by law to determine program eligibility.
2.
Receive notice and an opportunity to opt a student out of: a. Any other protected information survey, regardless of the funding source. b. Any nonemergency, invasive physical exam or screening required as a condition of attendance, administered by the school or its agent and not necessary to protect the immediate health and safety of a student, or any physical exam or screening permitted or required under state law, except for hearing, vision or scoliosis screenings. c. Activities involving collection, disclosure or use of personal information obtained from students for marketing, selling or otherwise distributing the information to others.
3.
Inspect, upon request and before administration or use: a. Protected information surveys of students. b. Instruments used to collect personal information from students for any of the above marketing, sales or other distribution purposes. c. Instructional material used as part of the educational curriculum.
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These rights transfer from the parents to a student who is 18 years old or an emancipated minor. The St. Joseph School District has adopted policies, in consultation with parents, regarding these rights and has made arrangements to protect the privacy of student records. The district will directly notify parents of students who are scheduled to participate in the specific activities or surveys noted below and will provide an opportunity for the parent to opt his or her child out of participation in the specific activity or survey. The district will make this notification to parents at the beginning of the school year if the district has identified the specific or approximate dates of the activities or surveys at that time. Parents will also be provided notification of surveys and activities scheduled after the start of the school year. If you wish to review any survey instrument or instructional material used in connection with any protected information or marketing survey, please contact the following school official: Director of Curriculum, Instruction, and Assessment 925 Felix St. 64501 (816) 671-4000 Parents who believe their rights have been violated may file a complaint with: Family Policy Compliance Office U.S. Department of Education 400 Maryland Avenue, SW Washington, D.C. 20202-5901
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Time Allotment Guidelines for Elementary Grades Kindergarten - Two: Per Day 180 - 210
Per Week 900 - 1050
Mathematics
60 - 75
300 - 375
Science/Social Studies
20 - 30
80 - 120
Per Day 150 - 205
Per Week 750 - 1025
Mathematics
60 - 75
300 - 375
Science
20 - 30
80 - 120
Social Studies
20 - 30
80 – 120
Communication Arts - Reading - Writing - Spelling - Listening - Speaking
Grades Three - Six: Communication Arts - Reading - Writing - Spelling - Listening - Speaking
Guidelines: Grades kindergarten through six - no less than 50 minutes per week for Art, Music and Physical Education. It is suggested that periods of no less than 30 minutes be assigned for Art, Music and Physical Education. Kindergarten periods should be adjusted accordingly. The average number of instructional minutes per week should total no less than 1550 minutes for each teacher. Integration of the district objectives for subject areas should be encouraged in all grades. Contact: Curriculum and Instruction 671-4000 Updated: 7/07
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Transfers Elementary Schools The St. Joseph School District has a hardship transfer policy. Students who live outside the identified school boundaries may apply for hardship transfer to any school in the District. Application is made to the building principal. Class size guidelines: K-2 25 students 3-4 27 students 5-6 30 students Minimum class size - 17 Maximum guidelines may be superseded by special enrollment circumstances. Procedures for obtaining transfer: The parent/guardian must complete a Hardship Transfer Request form (see forms following these guidelines) and return it to the school principal where the parent wants his/her student(s) to attend. The transfer is approved or denied by the accepting principal in collaboration with the curriculum department. The transfer must be renewed each new school year. Transfers generally will not be granted for: 1. Daycare/childcare. 2. Proximity of parents work to school. 3. Family tradition. 4. Prior year's attendance at this school. Revoking a transfer: Any consideration for a revocation of a transfer must be reviewed by the curriculum department.
Middle Schools The St. Joseph School District has an open transfer policy. Students who live outside the identified school boundaries may apply for transfer to any school in the District. Application is made to the building principal. The principal makes the final decision regarding transfer.
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Procedures for obtaining transfer: The parent/guardian must complete a Hardship Transfer Request form (see forms following these guidelines) and return it to the school principal where the parent wants his/her student(s) to attend. The transfer is approved or denied by the accepting principal. The transfer must be renewed each new school year. Revoking a transfer: 1. Families must be given reasonable notice and a clear reason before transfers are revoked. Failures to adhere to the conditions stated above are reasons for revoking a transfer. Parents must be given at least one warning that the possibility of revoking the transfer is being considered. 2. Principals are encouraged to give all communications regarding transfer in writing. 3. Transfer may not be revoked for academic progress due to a handicapping condition.taff 4. Principals are responsible for notifying the student's home school when a transfer has been revoked. 5. Principals may revoke a transfer: Guidelines for Student Transfers (Continued): A. On or before the 10th day of school due to enrollment, if the class size exceeds the maximum guidelines (33 per class). B. After the first quarter grading period. C. After the second quarter grading period. D. During the second semester of the school year after a successful case review with the Department of Curriculum and Instruction. Revoking a Transfer of a Student without an Approved Transfer Form: 1. Upon learning that a student who lives outside the attendance boundaries is attending school without an approved transfer, the principal will contact the parent/guardian and secure a Hardship Transfer Request form. During this contact, the principal will explain the conditions for transfer. 2. If appropriate, the principal may use this contact as a warning that the transfer may be revoked. 3. The principal may revoke this transfer according to the timelines and guidelines for revoking a transfer as stated previously.
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High Schools The St. Joseph School District has open enrollment at the high school level. As a freshman, a student may enroll in any of the three high schools without consideration of their home-school boundaries. If a student opts to enroll in a school other than their home school, the student should be aware that if they decide at a later time to change their enrollment this will be considered a transfer request and all of the factors listed below will be examined. At the high school level, transfers will only be allowed at the end of a semester. Open Enrollment • • • • • • • •
9th grade and new to the district—students pick from the 3 high schools, regardless of residency. 9th grade decisions cannot be revoked at any time. This means the student cannot be removed from school for attendance, grades, or discipline issues. Students can return to their school of residency at any time—they own a seat there. (Usually occurs with a transportation hardship.) Do not drop a student without first receiving a request for transfer from the sending school. When in doubt, building principals need to communicate with one another before sending students and parents to another school. If the student then transfers to his/her district of residence school, then he/she may ONLY return to the first school of attendance on a transfer basis. Transfers are considered based on the premises of: 1. 2. 3. 4.
Student's academic progress in the previous year Student's attendance in the previous year Student's behavior Family's cooperation
Students who choose to attend a school outside of their home-school boundaries should be aware of the Missouri State High School Activities Association guidelines for eligibility which state: "Freshman students (incoming 9th grade) - If you reside within the geographic boundaries (home school) of the high school you choose to attend, if qualified, you may participate in varsity sports. If you choose to attend a high school outside your residency area, you are ineligible to participate in varsity sports for 365 days. You are eligible to participate at sub-varsity levels."
Contact: Curriculum and Instruction 671-4000 124
INTRADISTRICT TRANSFERS (Application for Change in School Assignment) This form is to be used by RESIDENT students requesting assignment to a district school outside his or her attendance area/zone. Student Information Name: Address: Phone Number: Requested School:
/
/ Current Grade:
For School Year:
Reason for Transfer If request is based on hardship, give full details of the hardship (additional pages may be used if necessary): _________________________________________________________________________________ _________________________________________________________________________________ ________________________________________________________________________ ______________________________________________________________________________ I UNDERSTAND THAT, IF APPROVED, THIS CHANGE IN ASSIGNMENT WILL BE GRANTED FOR ONLY ONE (1) SCHOOL YEAR AND THAT TRANSPORTATION IS THE RESPONSIBILITY OF THE PARENT/GUARDIAN.
Signature of Parent/Guardian Date Submit this form to the school principal of the building to which you are requesting assignment.
Application Has Been: If Denied, Reason:
Building LevelCOffice Use Only Approved Denied
______________________________________________________________________________ ______________________________________________________________________________ ________________________ Signature of Building Administrator/Designee
Date 125
Central Office Use Only Application:
Approved
Denied
Parent/Guardian contacted?
Yes
No
Date:
Present school contacted?
Yes
No
Date:
Requested school contacted?
Yes
No
Date:
Professional recommendations, if required:
______________________________ Date
Signature of Superintendent/Designee
Form revised 8/2012
Contact: Curriculum and Instruction 671-4000
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Tutoring Attendance Reporting Attendance A tutoring form showing attendance must be turned in to the attendance officer at Troester Media Center (TMC) on a monthly basis. Middle and high schools will complete and turn in the form on the following page to TMC. Please note that you must indicate on the form that the student is at-risk of failing. The District may be reimbursed for providing tutoring to students who are at-risk. Elementary schools will not use this form. They will turn in the hard copy attendance sheets to TMC. All students on these lists will be determined at-risk. Please total the hours on the sheets for TMC. If your school has tutoring taking place outside of a formal program, then complete and turn in the following form to TMC. The forms are to be forwarded to TMC at the end of each semester.
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Tutoring Hours Summary Teacher___________________________
Month______________
Teacher Payment Option: Career Ladder: _____________ Cash payment: _______ (Select your payment option.) Student Names
X if At-Risk Of Failing
Total Hours for the Month *Student qualifies for reimbursable remedial hours. 128
# of Hours
Vacation Request Form St. Joseph School District Name of Student _________________________________________ Grade ________
Teacher __________________________ School __________________
Date of request_________________ Parent Guardian_______________________________ Vacations with family members may offer opportunities for students to travel and study in ways that would extend the student’s understanding of the world and broaden general experiences. Vacations from school may, therefore, be granted as excused absences. Regardless of the conditions of the vacation, the student will be reported as absent on the student’s attendance record. All subsequent procedures regarding reporting attendance to state and local officials will apply. Dates during which the student will be absent due to vacation: from-
/ /
to
/
/
Destination of Vacation: ________________________________________________________ What educational experience do you expect your child to gain by this experience?
I understand that my child is responsible for academic work missed as a result of this absence in accordance with school guidelines. I will work with teachers and principal to assure that my child completes makeup work. Signature of parent/guardian
Date
==================================================================== Approval by School Principal or Designee Signature of principal or designee
Date
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Quick Sheet of Consequences for Misbehavior Infraction
1st Offense
Subsequent
Arson
5-10 days OSS & possible referral to District Discipline Officer
10 days OSS & referral to District Discipline Officer
Assault - Attempting to cause or causing physically injury to another person.
3 days ISS up to 10 days OSS
1-10 days OSS & possible referral to District Discipline Officer
Assault - Attempting to kill or cause serious physical injury to another.
10 days OSS & referral to District Discipline Officer
Automobile/Vehicle Misuse
Suspension or revocation of parking privileges, detention, ISS, or 1-10 days OSS.
Revocation of parking privileges, detention, ISS, or 1-180 days OSS.
Bullying (includes cyber-bullying)
Detention, ISS, or 1-10 days OSS.
1-10 days OSS
Bus Misconduct
1st Notice: Warning, with notice signed by parent & bus driver.
2nd Notice: Removed from bus 3 days.
Dishonesty
Principal/Student conference, 1 hr detention up to 3 days ISS.
2 hr detention up to 3 days OSS
Disrespect or Disruptive Conduct or Speech Drugs/Alcohol - Possession, Sale, Purchase or Distribution of Over-theCounters
Principal/Student conference, 1 hr detention up to 3 days OSS
Saturday School up to 5 days OSS
3 days OSS, contact SRO
5-10 days OSS, contact SRO & possible referral to District Discipline Officer
Drugs/Alcohol - Possession or Suspected Use of Illegal Substances Drugs/Alcohol Distribution of Illegal Substance
5-10 days OSS, contact SRO & possible referral to District Discipline Officer
10 days OSS, contact SRO & referral to District Discipline Officer
3rd Notice: Removed from bus 5 days.
4th Notice: Removed from bus remainder of school year.
10 days OSS & referral to District Discipline Officer
Electronic Devices
All unauthorized electronics will be confiscated by teachers and sent to the office for pick-up by parents. When electronics are confiscated, teachers are accepting responsibility for the student's property until they get it to the office.
Extortion
1 day ISS up to 5 days OSS
3 days ISS up to 10 days OSS
Failure to Meet Conditions of Suspension
Verbal warning, 1-10 days OSS
1-10 days OSS & referral to District Discipline Officer
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Quick Sheet of Consequences for Misbehavior Infraction
1st Offense
Subsequent
False Alarms
Restitution. 5-10 days OSS & possible referral to District Discipline Officer (Bomb Threat=10 days OSS & referral to DDO)
Restitution, 10 days OSS & referral to District Discipline Officer
Fighting
3 days ISS up to 10 days OSS
1-10 days OSS
Hazing
3 days ISS up to 5 days OSS
1-10 days OSS
Public Display of Affection
Principal/Student conference, detention, ISS, or 1-180 days OSS.
Detention, ISS or 1-10 days OSS
Sexual Harassment - Verbal
3 days ISS up to 5 days OSS
1-10 days OSS & possible referral to District Discipline Officer
Sexual Harassment Physical
1-10 days OSS
5-10 days OSS & possible referral to District Discipline Officer
Sexual Misconduct
1-10 days OSS
5-10 days OSS & possible referral to District Discipline Officer
Tardies
Assign discipline according to building protocol.
Technology Misconduct
See attached grid for disciplinary consequences.
Theft, Attempted Theft or Possession of Stolen Property
Return of or restitution for property. 1 day ISS up to 10 days OSS.
Return of or restitution for property. 1-10 days OSS
Threats or Verbal Assault
1 day ISS up to 10 days OSS
1-10 days OSS w/possible referral to District Discipline Officer
Time Not Made Up
Assign discipline according to building protocol.
Tobacco - Possession & Use
Confiscation of product. Principal/Student conference, 3 days ISS, letter from juvenile office
2nd Offense: Confiscation of product. 5 days ISS, summons to the Juvenile Office 3rd Offense: 1-3 days OSS and summons to Juvenile Office
Truancy and Off-Campus
Detention up to 3 days ISS
Saturday School up to 5 days ISS
Unauthorized Entry
3 days ISS up to 10 days OSS
1-10 days OSS
Vandalism
Restitution. 3 days ISS up to 10 days OSS
Restitution, 1-10 days OSS
Weapons - Possession of Any Device Customarily Used to Inflict Physical Injury to Another.
10 days OSS & referral to District Discipline Officer
Weapons - Possession or Use of a Firearm or Dangerous Weapon.
10 days OSS & referral to District Discipline Officer
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Behaviors Requiring Completion of Behavior Affirmation Statement Excerpt from the Missouri Safe Schools Act: "Prior to any admission to any public school, a school board may require the parent, guardian, or other person having control or charge of a child of school age to provide, upon enrollment, a sworn statement or affirmation indicating whether the student has been expelled from school attendance at any school, public or private, in this state or any other state for an offense in violation of school board policies relating to weapons, alcohol or drugs, or for the willful infliction of injury to another person. Any person making a materially false statement or affirmation shall be guilty upon conviction of a class B misdemeanor. The registration document shall be maintained as a part of the student’s scholastic record. (RSMo. 167.23) Notwithstanding any provision of chapter 211, RSMo, or chapter 610, RSMo, to the contrary, the juvenile officer, sheriff, chief of police, or other appropriate law enforcement authority shall, as soon as reasonably practical, notify the superintendent, or the superintendent’s designee, of the school district in which the pupil is enrolled when a petition is filed pursuant to subsection 1 of section 211.031, RSMo, alleging that the pupil has committed one of the following acts: (RSMo. 167.115)" 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25.
First degree murder Second degree murder Kidnapping First Degree Assault Forcible Rape Forcible Sodomy Burglary in the first degree Robbery in the first degree Distribution of drugs Distribution of drugs to a minor Arson in the first degree Voluntary manslaughter Involuntary manslaughter Second degree assault Sexual assault Felonious restraint Property damage in the first degree Possession of a weapon Child molestation in the first degree Deviate sexual assault Sexual misconduct Sexual abuse Multiple offenses causing excessive disruption Threats against students, staff or building Stalking and Harassment
Contact: Curriculum and Instruction 671-4000
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School Admissions (Statement of Student Discipline)
Date: ______________________ In accordance with the Missouri Safe Schools Act, parents, guardians and other persons having charge or control of a student must provide the district information regarding the student’s disciplinary and criminal history prior to admission. Individual's Information Name of Student: Parent, Court-Appointed Legal Guardian, Military Guardian or person enrolling the student:
Is the above student presently under suspension or expulsion from another school district? Yes No If yes, please explain:
Has the above student ever been expelled from school attendance at any school in this state or in any other state for an offense in violation of School Board policies relating to weapons, alcohol or drugs or for the willful infliction of injury to another person? Yes No If yes, please explain:
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________
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Has the above student been convicted or charged with any of the following crimes in juvenile or adult courts? Yes No If yes, indicate which crime(s): First degree murder under ' 565.020, RSMo. Second degree murder under ' 565.021, RSMo. First degree assault under ' 565.050, RSMo. Forcible rape under ' 566.030, RSMo. Forcible sodomy under ' 566.060, RSMo. Statutory rape under ' 566.032, RSMo. Statutory sodomy under ' 566.062, RSMo. Robbery in the first degree under ' 569.020, RSMo. Distribution of drugs to a minor under ' 195.212, RSMo. Arson in the first degree under ' 569.040, RSMo. Kidnapping, when classified as a class A felony under ' 565.110, RSMo. I attest that all the above information is correct and true. I understand that it is a crime pursuant to ' 167.023, RSMo., if I do not disclose the information requested or if I provide false information.
Parent/Legal Guardian Signature Date
Date
S.J.S.D. Board Policy - JEC
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Elements of Crimes Missouri Statute Offenses First Degree Murder Elements: • A person commits the crime of first degree murder if (s)he: 1. knowingly 2. causes the death of another 3. after deliberation* upon the matter *Definition: *Deliberation is defined as cool reflection for any length of time no matter how brief. Murder In The Second Degree Elements: • A person commits the crime of murder in the second degree if (s)he: 1. -knowingly causes the death of another human being; (OR) -causes the death of another human being with the purpose of causing serious physical injury; (OR) 2. -causes the death of another person, -while committing or attempting to commit any felony; (OR) -while in the immediate flight from the perpetration of any felony or attempted felony. Voluntary Manslaughter Elements: • A person commits the crime of voluntary manslaughter if (s)he: 1. -causes the death of another human being by -being practically certain of taking the victim's life; (OR) -having the conscious object of causing serious physical injury; AND -did so under the influence of sudden passion arising from adequate cause; (OR) 2. -knowingly -assisting another -in the commission of self murder (i.e. suicide). Involuntary Manslaughter Elements: • A person commits the crime of involuntary manslaughter if (s)he: 1. -recklessly -causes the death of another person; (OR) 2. -operates a motor vehicle in this state -in an intoxicated condition -with criminal negligence; AND -causes the death of any person.
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First Degree Assault Elements: • A person commits the crime of first degree assault if (s)he: 1. -attempts to -kill another person; (OR) -cause serious physical injury to another person; (OR) 2. -knowingly causes serious physical injury to another person Second Degree Assault Elements: • A person commits the crime of second degree assault if (s)he: 1. -commits what would otherwise be first degree assault but the suspect was; -acting under the influence of sudden passion arising out of adequate cause; (OR) 2. -knowingly causes or attempts to cause physical injury by means of a deadly weapon or dangerous instrument; (OR) 3. -the suspect recklessly causes serious physical injury to another person; (OR) 4. -while in an intoxicated condition or under the influence of controlled substances or drugs; -operates a motor vehicle in this state; AND -when so operating, acts with criminal negligence to cause physical injury to any person other than himself/herself; 5. -the person recklessly causes physical injury to another person by means of discharging of a firearm. Third Degree Assault Elements: • A person commits the crime of third degree assault (class A misdemeanor) if (s)he: 1. -attempts to cause physical injury, -causes physical injury -recklessly; (OR) -with criminal negligence using a deadly weapon; (OR) -(s)he recklessly engages in conduct which creates a grave risk of death or serious physical injury* to another person. • A person also commits third degree assault (class C misdemeanor) if (s)he: 2. -purposely places another person in apprehension of immediate physical injury*; (OR) -knowingly causes physical contact knowing the other person will regard it as offensive or provocative. *Definitions: Serious physical injury - physical injury that creates a substantial risk of death or that causes serious disfigurement or protracted loss or impairment of the function of any part of the body. Physical injury - physical pain, illness, or any impairment of physical condition. Kidnapping Elements: • A person commits the crime of kidnapping if (s)he: 1. -unlawfully removes another from where he/she is found; (OR) -unlawfully confines another for a substantial period of time, 2. -without the victim's consent, 3. -with the purpose of -holding that person for ransom or reward, or any other act to be performed or not performed for the return or release of that person (class A felony); (OR)
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-using the person as a shield or hostage (class A felony); (OR) -interfering with a governmental or political function (class A felony); (OR) -facilitating the commission of a felony or any flight thereafter (class B felony); (OR) -inflicting physical injury on or terrorizing the victim or another (class B felony). Felonious Restraint Elements: • A person commits the crime of felonious restraint if (s)he: 1. -knowingly restrains another 2. -unlawfully; AND 3. -without the victim's consent; AND 4. -substantially interferes with his/her liberty; AND 5. -exposes him/her to a substantial risk of serious physical injury. False Imprisonment Elements: • A person commits the crime of false imprisonment if (s)he: 1. -knowingly restrains another 2. -without authority of law; AND 3. -without his consent; AND 4. -interferes substantially with his liberty. Rape and Sodomy Elements: • A person commits the crime of forcible rape if: 1. -(s)he has sexual intercourse -with another person -be using forcible compulsion • A person commits the crime of forcible sodomy if: 1. -(s)he has deviate sexual intercourse -with another person -by using forcible compulsion Statutory Rape in the First Degree Elements: • A person commits the crime of statutory rape in the first degree if (s)he: 1. -has sexual intercourse with another person who is less than fourteen years old. *Statutory rape in the first degree is a felony for which the authorized term of imprisonment is life imprisonment or a term of years not less than five years, unless in the course there of the actor inflicts serious physical injury on any person, displays a deadly weapon or dangerous instrument in a threatening manner, subjects the victim to sexual intercourse or deviate sexual intercourse with more than one person, or the victim is less than twelve years of age in which case the authorized term of imprisonment is life imprisonment or a term of years not less than ten years. Statutory Rape in the Second Degree Elements: • A person commits the crime of statutory rape in the second degree if (s)he:
1. -being twenty-one years of age or older, has sexual intercourse with another person who is less than seventeen years of age. 137
Sexual Assault in the First Degree Elements: • A person commits the crime of sexual assault in the first degree if (s)he: 1. -has sexual intercourse with another person knowing that (s)he does so without that person's consent. Deviate Sexual Assault in the First Degree Elements: • A person commits the crime of deviate sexual assault in the first degree if (s)he: 1. -has deviate sexual intercourse with another person knowing that (s)he does so without that person's consent. Burglary in the First Degree Elements: • A person commits burglary in the first degree if (s)he: 1. -knowingly enters unlawfully or knowingly remains unlawfully 2. -in a building or inhabitable structure 3. -for the purpose of committing a crime therein; AND 4. While inside or entering the structure or while fleeing from it, (s)he or another participant in the burglary: -is armed with explosives or a deadly weapon; (OR) -injures or threatens injury to any person who is not a participant in the burglary; (OR) -someone who is not a participant in the burglary is present in the structure. Burglary in the Second Degree Elements: • A person commits the crime of burglary in the second degree if (s)he: 1. -knowingly enters unlawfully or knowingly remains unlawfully 2. -in a building or inhabitable structure 3. -for the purpose of committing a crime therein. Robbery in the First Degree Elements: • A person commits the crime of robbery in the first degree when that person: 1. -forcibly steals property; AND 2. -the person who forcibly steals or an accomplice -causes serious physical injury to any person; (OR) -is armed with a deadly weapon; (OR) -uses or threatens the immediate use of a dangerous instrument against any person; (OR) -displays or threatens the use of what appears to be a deadly weapon or dangerous instrument.
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Distribution, Delivery, Manufacture, Production, or Possession with Intent to Distribute, Deliver, Manufacture, or Produce a Controlled Substance Elements: • A person commits the crime of distribution, delivery, manufacture, production, or possession with intent to distribute, deliver, manufacture or produce a controlled substance if (s)he: 1. -knowingly -distributes; (OR) -delivers; (OR) -manufactures; (OR) -produces -a controlled substance; (OR) 2. -attempts to -distribute; (OR) -deliver; (OR) -manufacture; (OR) -produce -a controlled substance; (OR) 3. -knowingly possesses with the intent to -distribute; (OR) -deliver; (OR) -manufacture; (OR) -produce -a controlled substance. Unlawful Distribution of a Controlled Substance to a Minor Elements: • A person commits the crime of unlawful distribution of a controlled substance to a minor if (s)he: 1. -violates § 195.211 (the sale statute) by 2. -distributing or delivering 3. -any controlled substance 4. -to a person under 17 years of age; AND 5. -the person who receives the controlled substance must be at least 2 years younger than the person who gave it to him/her. Unlawful Purchase or Transport of a Controlled Substance with a Minor Elements: • A person commits the crime of unlawful purchase or transport of a controlled substance with a minor if (s)he: 1. -knowingly permits a minor child to 2. -purchase a controlled substance; (OR) 3. -transport illegally obtained controlled substances. Arson in the First Degree Elements: • A person commits the crime of arson in the first degree if (s)he: 1. -knowingly damages a building or inhabitable structure 2. -by starting a fire or causing an explosion; AND 3. -a person is in or near the building or structure when the fire is started; AND 4. -is recklessly put in danger of death or serious physical injury.
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Knowingly Burning or Exploding Elements: • A person commits the crime of knowingly burning or exploding if (s)he: 1. -knowingly damages 2. -property 3. -of another 4. -accomplished by -starting a fire; (OR) -causing an explosion. Property Damage in the First Degree Elements: • A person commits the crime of property damage in the first degree if (s)he: 1. -knowingly damages property -of another, AND -the damage exceeds $750.00; (OR) 2. -damages property -with the purpose to defraud an insurer; AND -the demand exceeds $1,000.00. Property Damage in the Second Degree Elements: • A person commits the crime of property damage in the second degree if (s)he: 1. -knowingly damages property -of another; (OR) 2. -damages property -with the purpose to defraud an insurer.
Contact: Curriculum and Instruction 671-4000
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Attendance & Truancy Guidelines Attendance and Truancy Procedures Regular school attendance is compulsory by law (Sections 167.031, 167.033, 167.051; Section 211.031, RSMo., Supp. 1980); and by the Board of Education policy for every child between ages 7 and 16, unless the child is excepted by law (Section 167.031; Section 211.031, RSMo., Supp. 1980) and unless situations should arise over which the child or his or her parents or legal guardians have no control. School administrators and teachers are expected to enforce the law (Section 167.11) and Board Policy (JEA, JEC, JED, JEDB) regarding attendance. The principal should determine if the parents, legal guardians or students have control over the circumstances for absence. Students who are absent for other reasons shall be considered truant and subject to school disciplinary procedures. Continued unexcused absences of those under 16 years of age will be handled in accordance with the law (Sections 167.061, 167.071, 167.091, 167.11; Section 211.031, RSMo., Supp. 1980). Parents or guardians are required by law (Sections 167.031, 167.061; Section 211.031, RSMo., Supp. 1980) to cause their children between the ages of 7 and 16 to attend school regularly. Attendance Procedures 1. A student shall be recorded present if he is in class during one-half or more of a school period. 2. If a student reports in the first half of the period, he/she is recorded as tardy, and the attendance is counted. If a student reports after half of the period has passed, then the student is counted absent for the entire period. 3. A student cannot be excused from school on a regular basis. 4. Students should not leave the school premises unless accompanied by the parents. 5. Absence for religious services will generally be excused if requested in advance. 6. Vacations and church camp absences may be excused when the student notifies the school in advance and make-up assignments are determined in advance. 7. Excused absences will usually be related to an emergency in the family, school business, personal illness, religious observations, or dental and medical appointments. Administrative Practices and Procedures Building administrators and teachers should be alert to excessive absences of any student. Teachers should keep the building administrators informed of these situations. When a student does not attend school regularly, the parents or legal guardians should be notified and asked to arrange a conference with appropriate school personnel to discuss regular attendance. The elementary principals will cooperate with the local prosecuting attorney’s office to implement procedures leading to possible legal action for the parents of students with excessive absences.
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Procedures will include sending an informational letter to all parents at the beginning of the school year, which requires a parent signature indicating receipt of the information. After a student is absent for five (5) days, a letter reminding the parent of the procedures and the importance of regular attendance is sent by the school principal. Absences of ten (10) days or more will result in a second parent letter from the principal, accompanied by a letter from the prosecuting attorney’s office. If the situation is not corrected by this action and absences of fifteen (15) days accumulate for the school year, the case may be referred by the principal. The Buchanan County Prosecuting Attorney’s office will send a final letter and take further action, if it is necessary, to correct the student attendance problem. Discretion will be exercised when using this procedure and any extenuating circumstances will be considered by the principal before referral is made. Students in kindergarten are subject to the same procedures for attendance. Upon entering school, the same rules apply. This is in accordance with St. Joseph School District's agreement with the local prosecuting attorney. Excused Absences The following circumstances constitute excused absences. The school principal or designee may determine whether or not a student's absence is excused. Board of Education policy grants the building principal "wide discretionary powers in deciding what constitutes a legitimate absence." Attendance funeral of family member • • • • • •
Attendance at school-sponsored event/activity Hospitalization Religious holiday Illness with verification Vacations with verification Visits with a parent or legal guardian who is an active duty member of the military who has been called to duty for, is on leave from, or is immediately returned from deployment to a combat zone or combat support posting, with permission of the superintendent or designee
Unexcused Absences Circumstances not specifically outlined in the Excused Absences section of these procedures are considered to be unexcused absences. The school principal or designee may determine whether or not a student's absence is unexcused. Circumstances that are unexcused include: • • • • •
Baby-sitting Illness without verification Vacations without approved Vacation Information form Excused absences in which verifications are not present on day of return School disciplinary actions (suspension) 142
Academic Work Excused Absences: Students are responsible for completing school work assigned during the absence. Teachers may determine a reasonable time period after the absence in which to accept the completed work for credit. Unexcused Absences: Students are responsible for completing school work assigned during the absence. "Unexcused absences will be entered in the grade book as zeros" (see BOE policy JED-R). Teachers and principals may use wide discretion in determining the application of this guideline.
Leaving School During the Day Without Permission Students leaving school without permission are the responsibility of the school district. All resources should be exhausted in locating the student. The following steps should be taken when a student is reported missing or truant after reporting to school. 1. Make a careful search of the inside and outside of school grounds. Verify that the student is not on the school property or near enough to be observed by school personnel. 2. Notify parents that the child left the school without permission. Determine the action the parents will be taking. If the parents are unable to locate the child immediately, the police department will be notified by school personnel. 3. Call the police and give a description of the student. If the police see a student matching the description of the runaway, identification can be verified. 4. Notify the superintendent's office and the Director of Elementary Education of the missing child. Discretion and judgment play an important role in insuring that the police do not receive an excessive number of calls from the elementary schools. If a student is known to run away, the child should not be unattended at any time during the school day. Leaving School During Lunch Periods No student can be permitted to leave the school grounds for the purpose of eating lunch at a cafe, drug store, grocery store, etc., unless written permission is received from the parents. This permission may be revoked by the principal in cases where a student is consistently tardy when returning to school, causes a disturbance at eating place or is seen getting into an unauthorized vehicle and riding away from the premises. Taking Students Out of School During the School Day Students should be permitted to leave during the school day when parental authorization is received by the school. Every effort should be made to verify the authenticity of the request. 143
Tardies 1. Reasons for each tardy will be examined and a determination of excused or unexcused will be made. 2. Period one tardies will be received by assistant principals. Other tardies occurring during the school day, will be received and the excused or unexcused status decided by classroom teachers. If a student reports in the first half of a class, he/she is counted as tardy. If the student reports in the second half of a period, then the student is counted as absent for the entire period. 3. Students who are tardy on an unexcused basis will be required to make up time after school. Refusal to make up time will be just cause for suspension. Arrangements for Saturday Detention will be made by each building principal. 4. Building principals will be responsible for providing staff directions in determining uniform and consistent reasons for excused or unexcused tardies. 5. Students who are tardy on a habitual basis may be dropped from that class (high school). Severe cases may be referred to the building principal. Truancy The building principal may assess alternative penalties in any of the following situations when it seems feasible and in the best interest of the student: 1. First Truancy, less than one-half day - all time may be made up and the parents notified. 2. First Truancy, including one-half day or more - a student may be suspended for three (3) days in-school suspension or until a parent conference is held. The parents must accompany the student to reinstate him/her after the termination of the in-school suspension. 3. Second Truancy - The student may be suspended for five (5) days in-school suspension and reinstated by parents only. The first day of the five-day suspension is the day when the student was first suspended. The second truancy applies to any single class or more than one class skipped. 4. Third Truancy - The student may be suspended for ten (10) days in- school suspension and reinstated by parents only. 5. Fourth Truancy & Subsequent Truancies - The student will be suspended for ten (10) days in-school suspension. In all truancy cases, make-up privileges will not be granted. Reporting Truancy and Attendance Building principals will cooperate with the local prosecuting attorney's office to implement procedures leading to possible legal action for the parents of students with excessive absences. Procedures will include: 1. Send an informational letter to all parents at the beginning of the school year which outlines the basic procedures and actions to be taken regarding excused and unexcused absences. This 144
information may be included in a school handbook for parents or in the Safe School Act required mailings. 2. If a student is absent five days, unexcused or unverified, a letter reminding the parent of the procedures and importance of school attendance is sent by the school principal. This letter includes a warning that continued absences maybe reported directly to the Buchanan County Prosecuting Attorney. 3. If a student is absent ten days (unexcused or unverified) or more, the student's attendance record will be forwarded to the SJSD Attendance Officer. Reports should include information regarding the status of the absences as excused or unexcused and any pertinent data that would assist the prosecutor's office in investigation. The principal will determine which students are exempt from forwarding to the Prosecutor's office according to the following criteria:
A. Excessive absence due to hospitalization or serious illness that has been verified by the parent/guardian. B. Vacations that have been approved by the principal and verified 4. After a child has missed 15 days, regardless of the reason, that child's records may be submitted to the attendance officer at the discretion of the principal. Verification of Absences In order for student absences to be excused, one of the following verifications is needed. Absences for which the student, parents or guardians are unable to produce the required verification will be considered unexcused as determined by the principal. • • • • • • •
Attendance funeral of family member - Signed note or call from parent/guardian Attendance at school-sponsored event/activity Name on list of students attending activity as verified by school sponsor (teacher, administrator) Hospitalization - Signed note or call from health professional or hospital papers Religious holiday - Signed note or call from parent/guardian Vacation - Approved Request for Vacation Leave form Illness - Signed note or call from parent or health professional
All verifications must be presented to attendance secretary, principal or designee upon returning from the absence. Failure to present verification on the day of return from absence or as deemed appropriate by the principal will result in the absence being recorded as unexcused. Vacations Vacations with family members may offer opportunities for students to travel and study in ways that would extend the student's understanding of the world and broaden general experiences. Vacations from school may, therefore, be granted as excused absences under the following conditions: 145
1. The parent/guardian are requested to complete a Vacation Information form. See form following these attendance procedures. 2. The Request for Vacation Information form must be approved by the school principal or designee. Regardless of the conditions of the vacation, the student will be reported as absent on the student's attendance record. All subsequent procedures regarding reporting attendance to state and local officials will apply.
Absent Child Elementary Procedures When a child is absent from school: 1. Teachers should enter attendance in the first 15 minutes of school. 2. The school secretary compares Power School absentee list with the list of phone/note excuses collected in regards to the day’s absentees. 3. When a parent calls the school or sends a note, then no action is needed. 4. When the parent does not call and no note has been sent, the school starts calling parents to confirm whereabouts of the child. 5. School will call parents first. School will begin calling for absent students within 1 hour of the beginning of school. 6. If unable to reach parents, the school will begin to call the names on the contact list. Schools should call the contacts in the order listed. 7. The school will leave messages and call all numbers on the list. If no contact is able to be made after calling all phone numbers, the school has fulfilled its obligation to the child and parent. 8. When a parent confirms that the absent child was sent to school, begin a building and grounds check including re-confirmation from the classroom teacher that the child has still not arrived in the classroom. 9. If the child is not found, the police should be called and the child reported as missing. 10. Call the Director of Elementary Education.
Contact: Curriculum and Instruction 671-4000
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Parent Attendance Letter
Date: __________________________ Child: ______________________________________________________ Dear Parent, This letter is to advise you that your child has been absent for _____ days this school year. Poor attendance adversely affects school success. As an educator, I am naturally concerned about this. The Buchanan County Prosecuting Attorney has requested that the St. Joseph School District work closely with their offices to assure compliance with Mo State Law 167.31 regarding school attendance. The Prosecutor has requested that all attendance reports for students with excessive absences be reported to his office. Your help and cooperation concerning your child's attendance is extremely important. I appreciate your attention to this matter. Sincerely,
Principal
Contact: Curriculum and Instruction 671-4000
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(Please return to your Principal by Date: __________________________
Student’s Name____________________________________________________
Address: __________________________________________________________
Telephone: Home________________________Work_______________________ *I have read and understand the Attendance Procedures for the School District*
________________________________________________________ Signature of Parent or Guardian
Contact: Curriculum and Instruction 671-4000
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Compulsory Attendance Missouri State Statute No. 167.031.1 School attendance compulsory, who may be excused-nonattendance, penalty--home school, definition, requirements--school year defined--daily log, defense to prosecution--compulsory attendance age for the district defined. 167.031. 1. Every parent, guardian or other person in this state having charge, control or custody of a child not enrolled in a public, private, parochial, parish school or full-time equivalent attendance in a combination of such schools and between the ages of seven years and the compulsory attendance age for the district is responsible for enrolling the child in a program of academic instruction which complies with subsection 2 of this section. Any parent, guardian or other person who enrolls a child between the ages of five and seven years in a public school program of academic instruction shall cause such child to attend the academic program on a regular basis, according to this section. Nonattendance by such child shall cause such parent, guardian or other responsible person to be in violation of the provisions of section 167.061, except as provided by this section. A parent, guardian or other person in this state having charge, control, or custody of a child between the ages of seven years of age and the compulsory attendance age for the district shall cause the child to attend regularly some public, private, parochial, parish, home school or a combination of such schools not less than the entire school term of the school which the child attends; except that: (1) A child who, to the satisfaction of the superintendent of public schools of the district in which he resides, or if there is no superintendent then the chief school officer, is determined to be mentally or physically incapacitated may be excused from attendance at school for the full time required, or any part thereof; (2) A child between fourteen years of age and the compulsory attendance age for the district may be excused from attendance at school for the full time required, or any part thereof, by the superintendent of public schools of the district, or if there is none then by a court of competent jurisdiction, when legal employment has been obtained by the child and found to be desirable, and after the parents or guardian of the child have been advised of the pending action; or (3) A child between five and seven years of age shall be excused from attendance at school if a parent, guardian or other person having charge, control or custody of the child makes a written request that the child be dropped from the school's rolls. 2. (1) As used in sections 167.031 to 167.071, a "home school" is a school, whether incorporated or unincorporated, that: (a) Has as its primary purpose the provision of private or religious-based instruction; (b) Enrolls pupils between the ages of seven years and the compulsory attendance age for the district, of which no more than four are unrelated by affinity or consanguinity in the third degree; and (c) Does not charge or receive consideration in the form of tuition, fees, or other remuneration in a genuine and fair exchange for provision of instruction.
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(2) As evidence that a child is receiving regular instruction, the parent shall, except as otherwise provided in this subsection: (a) Maintain the following records: a. A plan book, diary, or other written record indicating subjects taught and activities engaged in; and b. A portfolio of samples of the child's academic work; and c. A record of evaluations of the child's academic progress; or d. Other written, or credible evidence equivalent to subparagraphs a., b. and c.; and (b) Offer at least one thousand hours of instruction, at least six hundred hours of which will be in reading, language arts, mathematics, social studies and science or academic courses that are related to the aforementioned subject areas and consonant with the pupil's age and ability. At least four hundred of the six hundred hours shall occur at the regular home school location. (3) The requirements of subdivision (2) of this subsection shall not apply to any pupil above the age of sixteen years. 3. Nothing in this section shall require a private, parochial, parish or home school to include in its curriculum any concept, topic, or practice in conflict with the school's religious doctrines or to exclude from its curriculum any concept, topic, or practice consistent with the school's religious doctrines. Any other provision of the law to the contrary notwithstanding, all departments or agencies of the state of Missouri shall be prohibited from dictating through rule, regulation or other device any statewide curriculum for private, parochial, parish or home schools. 4. A school year begins on the first day of July and ends on the thirtieth day of June following. 5. The production by a parent of a daily log showing that a home school has a course of instruction which satisfies the requirements of this section or, in the case of a pupil over the age of sixteen years who attended a metropolitan school district the previous year, a written statement that the pupil is attending home school in compliance with this section shall be a defense to any prosecution under this section and to any charge or action for educational neglect brought pursuant to chapter 210, RSMo. 6. As used in sections 167.031 to 167.051, the term "compulsory attendance age for the district" shall mean: (1) Seventeen years of age for any metropolitan school district for which the school board adopts a resolution to establish such compulsory attendance age; provided that such resolution shall take effect no earlier than the school year next following the school year during which the resolution is adopted; and 150
(2) Sixteen years of age in all other cases. The school board of a metropolitan school district for which the compulsory attendance age is seventeen years may adopt a resolution to lower the compulsory attendance age to sixteen years; provided that such resolution shall take effect no earlier than the school year next following the school year during which the resolution is adopted. Penalty for violating compulsory attendance law. 167.061. Any parent, guardian or other person having charge, control or custody of a child, who violates the provisions of section 167.031 is guilty of a class C misdemeanor. Upon conviction and pending any judicial appeal, the defendant shall be required to enroll the child in a public, private, parochial, parish or home school within three public school days, after which each successive school day shall constitute a separate violation of section 167.031. The fine or imprisonment, or both, may be suspended and finally remitted by the court, with or without the payment of costs, at the discretion of the court, if the child is immediately placed and kept in regular attendance at a public, private, parochial, parish or home school and if the fact of regular attendance is proved subsequently to the satisfaction of the court. A certificate stating that the child is regularly attending a public, private, and parochial or parish school and properly attested by the superintendent, principal or person in charge of the school is prima facie evidence of regular attendance by the child.
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Compulsory School Attendance Submission Report Buchanan County Prosecuting Attorney Prosecutor_____________________ Date Submitted_________________
School_______________________ Submitted By_________________
Defendant#1________________________________Address____________________________ City_______________________ Phone____________ Date of Birth (if known) _____________________ Social Security (if known) ___________________ Relationship to Absent Student_____________ Defendant #2___________________________ Address____________________________________ City_______________________ Phone______________ Date of Birth (if known) _______________________ Social Security (if known) ___________________ Relationship to Absent Student_________________ ======================================================================== #1 Absent Student's Name_______________________ Age______ Date of Birth_______________ No. of Unexcused Absences_______ No. of Tardies_______ (Please include ATP-13 or appropriate attendance form) #2 Absent Student's Name______________________ Age______ Date of Birth________________ No. of Unexcused Absences_______ No. of Tardies_______ (Please include ATP-13 or appropriate attendance form) #3 Absent Student's Name______________________ Age______ Date of Birth_________________ No. of Unexcused Absences_______ No. of Tardies_______ (Please include ATP-13 or appropriate attendance form) #4 Absent Student's Name______________________ Age______ Date of Birth_________________ No. of Unexcused Absences_______ No. of Tardies_______ (Please include ATP-13 or appropriate attendance form) ======================================================================== == Was the defendant notified by the School of the child's absenteeism? __yes __no If yes, list dates(s) and by which means (mail, phone, etc.) ____________________________________________ ______________________________________________________________________________ Names of Persons Who Had Contact with Defendant about Child's Absence Name
Address
Phone
Position
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Case Summary ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Charge Decision (Date) _________________________________________________________________________________ _________________________________________________________________________________
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Prosecutor Leave Blank
CUMPULSORY SCHOOL ATTENDANCE SsUBSSSUBMISSION REPORT Buchanan county Prosecuting Attorney
School Name of School
Defendant#1: John B. Doe_____________________ Address: 128 Main Street____________ City: St. Joseph, MO. 64506__________ Phone: 232-1234____ Date of Birth (if known) 05/01/80 Social Security (if known): 123-45-6789
____
Relationship to Absent Student: Father
Defendant #2: Jane E. Doe_____________________ Address: 123 Main Street_____________ City: St. Joseph, MO. 64506_________Phone: 232-1234____ Date of Birth (if known): 02/11/80 Social Security (if known): 987-65-4321____________ Relationship to Absent Student: Mother #1 Absent Students Name: Little John Doe___________
Age: 9__ Date of Birth: 04/01/04____
No. Of Unexcused Absences: 6_____No. of Tardies 7___ (please include ATP-13 or appropriate attendance form) #2 Absent Students Name: Little Jane Doe___________ Age: 10__ Date of Birth: 04/01/03____ No. Of Unexcused Absences: 6_____No. of Tardies 7___please include ATP-13 or appropriate attendance form) #3 Absent Students Name: ___________
Age: _______
Date of Birth: ______________
No. Of Unexcused Absences: _____No. of Tardies_____ (please include ATP-13 or appropriate attendance form) Was the defendant notified by the School of the child’s absenteeism?
Yes
No If yes, list date(s)
And by which means (mail, phone, etc.): 02/06/03—Letter was sent to the parents_________________ Has absenteeism adversely affected the child’s grades? :
Yes
No Terry the Teacher_______
Teacher’s Signature-Required
NAMES OF PERSONS WHO CONTACT WITH DEFENDANT ABOUT CHILD’S ABSENCE Name Address Phone Position Principal Jones School Address 233-1234 Principal Jane Jones School Address 233-1234 Secretary Pam Doe School Address 233-1234 Teacher-Little John Joe Doe School Address 233-1234 Teacher-Little Jane CASE Summary: Little John and Jane have missed 3 days each because of head lice and 3 days we received no excuse, either by phone or a note. They have both been tardy for their first period class 7 times.___________________________________________________________________________ CHARGE DECISION: (Date) LEAVE BLANK, THIS SPACE IS FOR THE PROSECUTOR’S OFFICE ONLY____________________________________________________________________________________ ________________________________________________________________________________ Revised 7/1/03
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Suspension Guidelines The goal of all discipline is to encourage appropriate student behavior. Suspension should be used in only the most severe cases. Administrators in the elementary schools should use all possible discipline techniques before suspension is used. A student may be suspended for the remainder of a school day when severe misbehaviors are exhibited. Parents must be contacted before the student is suspended. If the school is unable to reach the parents, written notification of the suspension must be given. The suspension should begin the next school day. A written notice must be given to the Director of Special Services when a special education/handicapped student is suspended. Student problems should be discussed with parents, if at all possible, before out of school suspensions begin. In most cases, suspension is only one of the considerations when attempting to change student behavior. The goal of all discipline is to encourage appropriate student behavior. The Right to Due Process A student has the right to an education and any disciplinary measure which deprives him/her of this right must be applied with great discretion. The student has responsibilities which are inseparable from, and inherent in, his/her rights. One of the most important responsibilities is obedience of a school policy or guideline. Suspension or expulsions are measures which may be used as a last resort in the discipline of students. Administrative personnel should use all other procedures, techniques and resources at their disposal before suspending students. General conditions for all suspensions should be presented to the student by the administrative representative at the time of suspension. These conditions should include, but are not limited to, restricting attendance and participation in any school activity. Students will be restricted from entering the school premises during the suspension. Before suspending students, an opportunity for a student hearing shall always be provided. Complete records must be maintained for all suspension cases with copies of conditions and reasons submitted to the parent and student. The administrator shall explain to the student the misconduct and the reasons for suspension. Students should be given an opportunity to respond to the charges. Hearings should be kept informal. Short-Term Suspension The principal of each school, in accordance with the policies of the Board of Education, shall have the right to suspend temporarily, for a period of not more than ten school days, any student in the school under his/her direction. See Board of Education policy JGD.
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Prior to Suspension Prior to any suspension, a student shall receive oral or written notification of the charge against him/her, the conduct which forms the basis of the charge, and the policy, rule or regulation violated. If the student denies the charge, he/she shall have the right to an explanation of the evidence supporting the charge and an opportunity to present his/her side of the story. A student, whose presence in school poses a continuing danger to persons or property or an ongoing threat of disrupting the academic process, may be immediately removed from school provided that, as soon as practicable thereafter, the student shall be informed of the nature of the charge against him/her and the evidence supporting it, and be given the opportunity to present his/her side of the story. Long-Term Suspension Suspension for more than ten school days may be made by the District Discipline Officer as a designated representative of the Superintendent of Schools. Pending action by the District Discipline Officer, the principal may temporarily suspend a student in accordance with the procedures previously stated for short term suspensions. Suspensions of 11-180 days: • Student and parents have a right to appeal to BOE • Suspension may be stayed by Supt. until decision by BOE • Hearings conducted in accordance with BOE policy JGD Suspensions 180 or more days: • Refer to BOE policy JGD for procedures Specific Acts Outlined in the Safe Schools Act The following acts may result in suspension or expulsion and must be reported to law enforcement officials. These acts are to be reported to the Police and to the District Discipline Officer as outlined in the guidelines that follow. See SJSD Board of Education policy JGF. First or second degree murder under 565.020,.021, RSMo. Voluntary or involuntary manslaughter under 565.024, RSMo. Kidnapping under 565.110, RSMo. First, second, and third degree assault under 565.050,.060,.070, RSMo. Sexual assault or deviate sexual assault under 566.040,.070, RSMo. Forcible rape or sodomy under 566.030,.060, RSMo. Burglary in the first, second degree under 569.160,.170, RSMo. Robbery in the first degree under 569.020, RSMo. Possession of a weapon under 571, RSMo. Distribution of drugs under 195.211,.212, RSMo. Arson in the first degree under 569.040, RSMo. Felonious restraint under 565.120, RSMo. Property damage in the first degree under 569.100, RSMo. Child molestation in the first degree pursuant to 566.067, RSMo. Sexual misconduct involving a child pursuant to 566.083, RSMo. Sexual abuse pursuant to 566.100, RSMo. 155
Procedures for Suspending a Student Non-emergency: 1. Investigate and determine sufficient cause to warrant a suspension. Include due process rights to all student for his or her side of the story, write down the response, and have the student sign it. 2. If you determine a suspension is warranted: A. Notify the parent(s) by telephone. B. Prepare Notice of Suspension or Notice of Suspension and Referral to District Discipline Officer C. Give copy of notice to student to take home. D. Explain the make-up procedures. E. Arrange for the student’s transportation home. F. Mail copy of suspension notice in U.S. Mail to parents/guardian of student. G. Place copy of notice in student's cumulative folder. H. Record suspension in school discipline records. I. Notify the district office (if required). Emergency (involving serious risk of substantial harm): 1. Identify the harm that may occur. 2. Suspend the student immediately. 3. Complete the above steps 1 and 2 as soon as the emergency has passed.
Procedures for Referral to District Discipline Officer 1.
2.
3.
4. 5.
Refer to the District Discipline Officer (DDO) as indicated by serious offenses as outlined below: A. Arson B. Possession or use of illegal drugs or alcohol C. Assault D. Possession of dangerous weapon E. Serious or ongoing inappropriate sexual behavior F. Serious vandalism G. Multiple offenses (contact the DDO in advance of referral) Inform the parent that their student is being referred to the discipline officer for a conference and that this conference is to determine whether or not further suspension is warranted for the offense. If the suspension is for drugs or alcohol, remind them that they must visit Preferred Family before the conference. On the day of the suspension, the suspending administrator (or school secretary) calls the District Office to inform the discipline officer of the suspension. Also, please fax the suspension form after the call is made. Include information such as previous suspensions and background information that would be helpful to the DDO. The office of the DDO will contact the parent to schedule a time for the conference. The office will then mail a letter confirming the date and time of the conference to the parent. The office of the DDO will call the suspending administrator to notify him/her of the conference time and will follow up the call with a copy of the parent's confirmation letter. 156
6. Plan to attend a conference with the parent, student, and DDO. Please bring copies of Power School discipline record (with explanations), grades, and attendance to the conference. 7. Record this suspension in school discipline record.
Special Education Students to District Discipline Officer If a special education student is involved in an incident with drugs, weapons or inappropriate sexual behavior, then the meeting will be set up by the District Discipline Officer (DDO). The DDO will then invite the suspending administrator and the special education director. The school administrator will invite the student's special education teacher(s). If the incident is sexual in nature, then the DDO will also ask Cindy Crouse to attend. If the suspension does not involve the three behaviors listed above, then the special education department invites the participants, and the DDO is not usually included.
Other Guidelines Regarding the Maintenance of Safe Schools Interviews at School by Law Enforcement Agencies or Other Officials School children should be released by the principal if a request is made by the Juvenile Officer or investigating officer. A principal must be present during all interviews. Ask the investigator, "Do you object to be notifying the parents at this time?" The Juvenile Officer, Police or Sheriff’s Department will be permitted to question students in the school without a school administrator being present. Child abuse and neglect cases shall be conducted by the Division of Family Services. Upon obtaining proper identification, the principal shall permit the investigating authority to conduct the interview. Follow the same protocol listed above.
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Corporal Punishment (Prohibited) No person employed by or volunteering on behalf of the St. Joseph School District shall administer or cause to be administered corporal punishment upon a student attending district schools. A staff member may, however, use reasonable physical force against a student without advance notice to the principal, if it is essential for self-defense, the preservation of order, or for the protection of other persons or the property of the school district. Principals should make every effort to inform parents if any physical effort has been made to control the student.
Board Policy: JGA Board Policy Adopted: December 8, 2008 Cross Refs:
JG, Student Discipline JHG, Reporting and Investigating Child Abuse/Neglect
Legal Refs:
§§ 160.261, 171.011, 563.061, RSMo.
Contact: Curriculum and Instruction 671-4000
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St. Joseph School District Investigation Report Date: ____________________________ Based on the investigation of___________________________________________________ Regarding ____________________________________, we found the following information: 1. 2. 3. 4.
As a result of this investigation, we did the following: 1. 2. 3. 4.
Comments:
__________________________________
____________________________
Administrator’s Signature
Date of Report Effective 1/9/2004
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JG-AF4 STUDENT DISCIPLINE (Letter for Suspensions of Ten [10] Days or Less) Note: This form is intended to be used as a template for a more personalized letter. Re: ________________________________________ (Student’s Name) Date: _________________ Dear Parent(s)/Guardian(s): (Student’s Name) has been suspended for _____ school days for (reasons for suspension). The student has been notified of the suspension and given an opportunity to explain his or her version of the incident. The suspension will begin on (date). Your student will be able to return to school on (date). However, if a scheduled school day is cancelled (snow day, etc.), the suspension automatically extends to the next day school is in session. While suspended, students are not permitted to participate in school activities or events. Note: The following portion of this form may not be applicable to all students. Please remove the following language if the suspension was not for one of the reasons listed in the paragraph below. Because your student was suspended for a criminal act listed in '160.261, RSMo., an act of violence or drug-related activity defined by Board policy as a serious violation of school discipline, your student is not allowed while under suspension to be within 1,000 feet of ANY public school in the district unless one (1) of the following conditions exists: 1.
Your student is under the direct supervision of a parent, legal guardian or custodian.
2.
Your student is under the direct supervision of another adult designated by the student's parent, legal guardian or custodian, in advance, in writing, to the student's principal.
3.
Your student is attending an alternative school that is located within 1,000 feet of a public school in the school district.
4.
Your student resides within 1,000 feet of a public school in the district and is on the property of his or her residence.
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JG-AF4 Failure to abide by these restrictions could result in an additional suspension or expulsion of your student. Please feel free to contact me if you would like to discuss this matter further. Sincerely, _______________________________ Signature of Principal
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STUDENT DISCIPLINE (Initial Referral) Date: ___________________ Student Information Student’s Name: _________________________/___________________/_____Grade: _________ Referring Individual: _____________________________________ Student’s ID#: ________________ Student’s behavior is prejudicial to good order and discipline or impairs morale or good conduct of other people. Student’s behavior represents a threat to self, others and property. Student’s behavior violates a specific section of the discipline code. Specify: _______________
Description of Facts ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Previous Disciplinary Action Taken: Verbal Correction Classroom Discipline Other Please describe: ______________________________________________________________________________ ______________________________________________________________________________ Witnesses:
Detention
Disposition Date(s):_____________Time: _______ Location: _______________________
Other
Specify:
Suspension Length: For Office Use Only Individual Assigning Disposition: Date: ________________ Findings of Fact: ______________________________________________________________________________ ______________________________________________________________________________ Copies Sent To:
Student Parent Central Office
File Referring Individual Other __________________________________
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DETENTIONS AND/OR IN-SCHOOL SUSPENSION OF STUDENTS (Notification to Parent/Guardian)
Date: _____________________ Dear Parent/Guardian: In compliance with district policy, I have assigned _________________________________ (student's name) to: Detention Saturday School on ___________ (date) for misconduct. This disciplinary action has been made following a referral and conference with the student. We are notifying you in advance so that transportation arrangements may be made. Your child will need to arrive by (time) and be picked up at (time). The detention/Saturday School room shall be properly supervised by school personnel. The student's failure to serve detention or Saturday School may result in additional disciplinary measures. If you have questions or transportation concerns, please call me at school. Sincerely,
_ Signature of Principal/Designee
Date
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Notice of Suspension School _______________________________________ Date of Incident __________________ Student’s Name ________________________________ Grade ______ Birth Date ____________ Parent Name(s) _____________________________Address/Phone _______________________ Reason(s) for Suspension ________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ Number of days suspended _____________ May return on _____________________________ Total days suspended for the year (including this suspension) ___________________________ Conditions for returning to school: Parent must have phone conference with principal - Parent Call: ___________________ Parent must have conference with principal - Parent calls for appointment: ___________ Other_______________________________________________________________ School Administrator: Please send a copy of this form to the parent and keep a copy in the student's permanent record. Special Education Student (circle one): YES NO If yes, administrator will send a copy of this suspension form plus the check list for special education students to the building's Process Consultant.
INSTRUCTIONS TO STUDENT 1. Go directly home after school (if we have not made other arrangements with your parents or guardian) and report the circumstances of your suspension to parent or guardian as soon as possible. 2. You are not to be on school grounds of any school, including parking lots, while under suspension without approval from the principal's office. Suspension from school excludes you from participation in and attendance at school activities. In the event you are on school grounds, additional time may be given. 3. Following due process, you have the right to appeal this suspension. If you desire to do so, please contact the undersigned administrator. 4. When your suspension has ended, report to the school office for re-admittance to school.
___________________________________ Student
____________________________________ Principal/Assistant Principal 5-08
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Notice of Suspension And Referral to District Discipline Officer School _____________________________ Date of Incident _______________________ Student’s Name _____________________________ Grade________Birth Date ______________ Parent Name(s) _______________________ Address/Phone ___________________________ Reason(s) for Suspension ________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ Number of days suspended __________ May return on ________________________ Total days suspended for the year (including this suspension) ________________ Conditions for returning to school: • A meeting must be held with the District Discipline Officer before returning to school. School Administrator: Please call the District Discipline Officer and send a copy of this form immediately to the DDO, a copy to the parent, and keep a copy in the student's permanent record. Parent/Guardian: Please call the District Office at 671-4000 to set up an appointment with the District Discipline Officer. Special Education Student (circle one): YES NO If yes, administrator will please send a copy of this suspension form plus the check list for special education students to the building's Process Consultant.
INSTRUCTIONS TO STUDENT 1. Go directly home after school (if we have not made other arrangements with your parents or guardian) and report the circumstances of your suspension to parent or guardian as soon as possible. 2. You are not to be on school grounds of any school, including parking lots, while under suspension without approval from the principal's office. Suspension from school excludes you from participation in and attendance at school activities. In the event you are on school grounds, additional time may be given. 3 Following due process, you have the right to appeal this suspension. If you desire to do so, please contact the undersigned administrator. 4. When your suspension has ended, report to the school office for re-admittance to school. 5. If your appointment falls on a day when school is cancelled (snow day, etc.), the appointment will be automatically extended to the next day school is in session. * If this suspension is related to drugs and/or alcohol, an appointment and visit to Preferred Family (364-6007) must be made prior to the discipline conference. __________________________________________ Student
________________________________________ Principal/Assistant Principal (Revised 5-11)
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Adult Education Program Per Board Policy IGE An adult high school diploma may be awarded to a student from the St. Joseph School District upon the completion of 25 units of credit which include the minimum high school graduation requirements as outlined in the Graduation Requirements for Students in Missouri’s Public Schools. The diploma is open to students who are at least 18 years of age and not enrolled in a regular day school program. A maximum of 10 hours may be completed through a variety of high school completion programs, including but not limited to the following: 1. 2. 3. 4. 5. 6. 7.
Webster Adult Learning Center classes. Colgan Alternative Resource Center night high school classes. Dual credit classes. Accredited correspondence courses. Accredited distance learning courses. Apprenticeship or vocational learning programs. Vocational courses.
Credits previously earned and documented by transcript at grades nine and above may be used to meet adult high school diploma requirements. Any exceptions must be consistent with the special considerations for students with disabilities or variances and substitutions for minimum graduation requirements as outlined in the Graduation Requirements for Students in Missouri’s Public Schools. GED Eligibility: Students must be seventeen (17) years old to be eligible for placement in the Adult Basic Education program. Students desiring to enroll in the Adult Basic Education program, who are seventeen (17) years old, must • obtain written parental consent before placement will be considered, • obtain authorization from the high school principal, • obtain authorization from the Director of Secondary Education, and • obtain authorization from the Adult Basic Education Director. If a student drops out of high school at this/her seventeenth birthday, there is a six-month waiting period before the student may enroll in a GED program. Students older than seventeen (17) must obtain written permission from the principal of the last high school attended. When an Adult Basic Education student decides to return to the regular high school program, the District will make every effort to encourage the student to return at the beginning of the following semester. 166
Assessment Program Per Board Policy IL & ILA The District uses assessments as one indication of the success and quality of the District's education program. Further, the Board recognizes its obligation to provide for and administer assessments as required by law. The District administers state required tests and other tests, including District benchmarks, and uses disaggregated and longitudinal assessment data to adjust its curriculum and instruction. In cooperation with the administrative and instructional staff, the Board annually reviews student performance data and uses this information to evaluate the effectiveness of the District’s instructional programs, making adjustments as necessary. The District complies with all assessment requirements for students with disabilities mandated by federal and state law, including the Individuals with Disabilities Education Act (IDEA). The District has the following components to their assessment program, and they can be viewed on the District’s website at: http://web.sjsd.k12.mo.us/Assessment/assessmentindex.html District Assessment Plan The District has a written, board approved assessment plan for the assessment of competencies in the subject areas of English, reading, language arts, science, mathematics, social studies and civics, as required by law. District Assessment Calendar The calendar that shows dates of all testing windows. Assessment Resources These resources are for teacher use with their student assessments. Missouri Assessment Program (MAP) AYP Results This is a press release summary of the 2010 MAP results. MAP AYP Results Communication Arts This chart shows the District’s Adequate Yearly Progress MAP results for 2002-2010. MAP AYP Results Mathematics This chart shows the District’s Adequate Yearly Progress MAP results for 2002-2010. Assessment Training This resource provides teachers with training for the procedures and documentation of the District benchmark testing.
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Colgan Alternative Resource Center The Colgan Center offers services for students in grades K-12 who have difficulty being successful in the regular educational environment. Student progress is reviewed at the quarter with home-school personnel and parents. Program
Description
Referral Contact
Grade Level
Building Bridges
Special Services alternative placement for students with significant behavioral and/or emotional
Students must be placed thought the IEP team.
K-12
The Community
Special Services program teaching daily living and functional skills
Students are placed thought the IEP team.
9-12
Colgan Center High School
Program teaching social skills and behavior management as well as academic curriculum.
John Schlange9-12 671-4430 *IEP student with behavioral concerns must have the IEP team reconvene prior to
Reviewed at semester
Colgan Center Elementary & Middle School
Program teaching social skills and behavior management as well as academic curriculum.
Michele Thomason K-8 or Andrea Goodson-671-4072 *IEP student with behavioral concerns must have the IEP team reconvene prior to
Reviewed quarterly
Triumph
Family Guidance daytreatment program for elementary age students with emotional disturbances.
Michele Thomason or Andrea Goodson-671-4072
8-10 months
Contact: Curriculum and Instruction 671-4000 168
Elementary
Average Length of Stay Length of stay is determined by the IEP team. IEP team decision
Early Childhood SB 658 Early Childhood Development Act (ECDA) SB 658 Early Childhood Development Act (ECDA) requires records from Missouri Parents as Teachers to be a part of a child’s cumulative record until the child has completed third grade. Retention of Records from Parents as Teachers •
•
•
•
Screening summaries, exit report, individual service record summary, and the health questionnaire participants in the ECDA must be retained and transferred to the next level of programming until the child has completed third grade. Each district must establish a systematic method for storing parent education records. Districts must provide storage space for records that keep them readily accessible, fire-safe, and available for review and audit. Upon kindergarten entry, cumulative records should include all screening summaries, exit report, individual service record summary, and health questionnaire. Personal visit plans must be kept until the child enters kindergarten. Verification of service records for programs and services under the ECDA must be retained for five years after the close of the fiscal year in which the services were delivered for audit purposes.
Parents have the right to review these records and are protected, as are all parents, by Privacy Rights of Parents and Students (P.L. 90-24). Early Childhood Curriculum Coordinator: Tammy Flowers Early Childhood Sites Edison (2) Hosea (2) Humboldt (2) Truman Webster (3) Early Childhood (Special Education) Ellison Lake
Webster
Contact: Special Education Department 671-4000
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English for Speakers of Other Languages (ESOL) General Requirements (DESE, 2006): Every public school in the U.S. is required to provide a free and equitable education to all eligible children who reside within the boundaries of the school district. Every Missouri public school must have the means in place to identify students who come from non-English language backgrounds or home environments. Acronyms - Terminology: ESOL - English for Speakers of Other Languages MELL - Migrant English Language Learners ELL - English Language Learners LEP - Limited English Proficient ELA - English Language Acquisition LM - Language Minority (Refers to a student whose linguistic background, such as country of birth or home environment, includes a language other than English) Instructional ESOL Programs used in SJSD Schools: Content-Based ESOL: A focus on key words and terms make the content comprehensible to English Language Learners. Both elementary and secondary students benefit from this method. Pull-Out ESOL: ESOL teachers/tutors work one-on-one with students, and in collaboration with regular classroom teachers. Tutoring: Tutors are available for all grade levels at all schools. Center School Model: *Elementary - an ESOL endorsed teacher provides direct language instruction to English language learners using a pull-out model and working in collaboration with classroom teachers. Our elementary center schools are Lake Contrary, Edison, and Humboldt. *Secondary - in ESOL Communication Arts classrooms an ESOL endorsed teacher provides direct language instruction for a minimum of one class period per day. They are located at all four middle schools and Central High School.
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Contacting ESOL Families: Welcome Center: A welcome center is located at 1000 S. 9th Street to be a "starting point" for ESOL students and families moving into the district. This site is to where language minority families enroll and are placed in appropriate district programs. Translated Materials: Materials are translated into the native language of students whenever necessary. Bi-monthly meetings are held for ESOL staff and ELL families to discuss educational issues such as school guidelines, parent-teacher conferences, testing, reading, etc. If you need materials or forms translated into another language, contact the ESOL offices. ESOL Office - 1000 S. 9th - Phone 671-4119 ESOL Coordinator K-12 - Gena Villegas Administrator ESOL Language Arts Teachers ESOL Full-Time Tutors
ESOL Assessor/Language Test ESOL Part-Time Interpreters/Translators ESOL Part-Time Tutors
Identifying Limited English Proficient Students (English Language Learners): The Pre-K-12 Registration Form is used to identify students who may qualify for ESOL services. Question 2 of the parent survey located on the registration form reads: Is the student’s primary language something other than English? If the answer is yes, which language is the student’s primary language? Question 3 of the parent survey reads: Is a language other than English used by others in the home? If the answer to either of these questions is “yes”, the registration form must be submitted to the ESOL office via fax upon reception of the registration form. Federal law requires that LEP (ELL) students be identified in a timely manner. Districts have 30 days from the beginning of the school year, or 15 days if the school year has already begun to administer language testing (ESOL) and to notify parents/guardians whether students qualify and of the services students will receive. Providing Services to Limited English Proficient Students (English Language Learners): A student may qualify for ESOL services based on results of language proficiency testing (W-APT). Upon qualification, the student will be placed with an ESOL teacher or tutor to provide services based on student proficiency. Summative and Formative assessments will be used to determine progress according to state and consortium guidelines for English Language Learners. ESOL teachers and tutors will collaborate with classroom teachers to ensure that English Language Learners are provided with differentiated instruction necessary for their educational success.
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Parent Involvement: ESOL staff supports school efforts to involve parents and families of English Language Learners in the education of their children through attendance in school events which promote active involvement for parents, through written communications of school events and promoting student success, and through verbal communications with parents at school meetings or via phone. Bilingual personnel (Spanish/English) are housed at the ESOL office and are available from 8:00 to 4:00 Monday-Friday (as well as other timeframes upon appointment). The ESOL office utilizes interpreters via phone for languages other than Spanish. All personal communications particular to an individual student should be communicated via approved interpreters or translators through SJSD. Professional Development: Professional Development opportunities for promoting success for English Language Learners are available through the ESOL office as well as through the Missouri Western State University RPDC. Please contact the ESOL Coordinator for more information. Identifying Migrant Students: The Pre-K-12 Registration form is used to assist in identifying migrant students. Question 1 of the parent survey located at the bottom of the registration form reads: “Did you or your family move to seek or obtain some form of temporary or seasonal agricultural work at any time in the past three years (36 months)?” If the answer to question 1 of the parent survey on the registration form is “yes,” the registration form must be submitted to the ESOL office upon reception of the form. The registration form will then be submitted to a Migrant Recruiter, employed by DESE, to determine whether a student qualifies for migrant services. If a student qualifies for migrant services, services will be administered through Migrant Advocates housed at the ESOL office. A student who qualifies for migrant services may qualify for some or all of the following services: • Free lunch (automatic) • Referrals and communications to local health agencies • Necessary school supplies • Extended learning • Participation in activities designed to promote parental support and education • Participation in activities designed to promote positive self-esteem and cultural identity among migrant students. Migrant Advocates promote parental and community involvement in order to promote success among migrant students. 172
CÓDIGO DE VESTUARIO DEL DISTRITO ESCOLAR (School Dress Code Letter) La vestimenta y apariencia del estudiante pueden afectar el aprendizaje y el comportamiento. La ropa debe cubrir el cuerpo suficientemente y evitar atraer atención excesiva o causar interrupciones. Se ha determinado que los siguientes artículos son una distracción para el proceso de aprendizaje, y por lo tanto inaceptables en Bode: • • • • • • • • • • •
Camisetas (aquellas con tiras menores de 2" de ancho en los hombros). Camisas con escote bajo. Camisas tipo "halter" (sin mangas, atadas al cuello). Camisas cortas (no debe mostrarse el torso). Pantalones o jeans excesivamente rotos (con huecos en lugares inapropiados). Pantalones caídos. Pantalones y faldas excesivamente cortos, pantalones de ciclista, pantalones cortos de nylon. Sombreros / gorras. Cadenas. Pijamas y pantuflas. Ropa que promueva drogas / tabaco, alcohol, armas, muerte, violencia, sugerencia de sexualidad, obscenidades o blasfemias. Esto incluye ropa que promueva grupos musicales o de otra naturaleza que estén asociados con cualquiera de los elementos anteriores. Igualmente se prohíbe la ropa con consignas o marcas que sean insinuaciones o utilicen juegos de palabras.
Los administradores tomarán las decisiones que consideren necesarias. Debido a cambios en las modas actuales, cualquier cosa que cause distracciones o problemas de seguridad será prohibida. • • • • • • • • • •
Aclaraciones relacionadas con el código de vestuario Pantalones excesivamente cortos. Los pantalones cortos deben medir por lo menos tres (3) pulgadas de la punta inferior de la bragueta al dobladillo o borde. Camisas. Se prohíben las mangas tipo espagueti (de tiras muy delgadas). La ropa interior no debe ser visible en los hombros o en las axilas. Las camisas deben llegar a la cintura del pantalón al estar de pie y con los brazos a los lados del cuerpo. No deben utilizarse camisas tipo tubo (sin mangas de ningún tipo), aún debajo de otras camisas, ya que son muy fáciles de jalar. Pantalones a la cadera (hip-huggers) Los pantalones no deben dejar la ropa interior al descubierto al estar de pie o sentado(a).
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Políticas del Distrito Escolar de St. Joseph (SJSD Policies) JG - Disciplina del Estudiante La Junta de Educación reconoce que no se puede aprender en un ambiente tenso, desorganizado o que intimide al estudiante. Por lo tanto, la Junta instruye a los directores y empleados a que mantengan un ambiente ordenado y se compromete a ayudar a mantener el decoro dentro de los límites de los estatutos del Estado de Missouri. La Junta de Educación tiene la autoridad, o puede delegar la responsabilidad al Superintendente, para hacer reglas y regulaciones razonables y necesarias que rijan la conducta de los estudiantes en las escuelas. Estas reglas serán aplicables a todos los estudiantes que asistan tanto a los programas de instrucción y soporte en el Distrito, como a las actividades y eventos que son patrocinados por las escuelas. Los maestros y personal administrativo tendrán la autoridad de ejecutar y hacer cumplir las reglas necesarias para gobernar internamente en sus salones. La Junta espera que cada maestro y administrador establezca y mantenga un nivel de conducta satisfactorio en cada salón y escuela para mantener y facilitar los programas educacionales del distrito. El director está autorizado por los estatutos del estado a suspender estudiantes justificadamente. Los niveles disciplinarios no deben limitarse al salón, sino que deben extenderse a los pasillos, jardines para jugar, cafeterías, actividades extracurriculares, y cualquier otro lugar de reunión para los estudiantes en propiedad escolar. Los empleados se considerarán de servicio durante el día escolar, y mientras estén asistiendo a actividades escolares o cuando las reglas y políticas sean violadas. JFCJ - Armas en la escuela La posesión o uso de un arma por cualquier persona, excepto donde sea autorizado por la ley, será prohibido en todos los edificios escolares, en o alrededor de las propiedades escolares y en todas las actividades escolares. Un arma será definida como cualquier instrumento o aparato normalmente utilizado para atacar o defenderse de un adversario o víctima; o cualquier instrumento o aparato utilizado para causar una herida física o daño a otra persona. Todos aquellos que violen esta norma, serán referidos a las autoridades legales pertinentes. Adicionalmente, cualquier estudiante que viole esta norma puede ser suspendido y/o, por recomendación del Superintendente de la Junta de Educación, expulsado de la escuela. JFCJ - R Armas en las escuelas La responsabilidad de prevenir la entrada de armas peligrosas en o alrededor de la propiedad del Distrito Escolar requiere la cooperación de los padres, estudiantes y todos los empleados del Distrito. Esto ayudará a garantizar la seguridad de los estudiantes y de todos los empleados durante el funcionamiento diario de las escuelas. La posesión o uso de cualquier clase de armas por parte de un estudiante es perjudicial al bienestar y la seguridad de los estudiantes y empleados de las escuelas. La posesión o uso de cualquier tipo de arma en la propiedad escolar, dentro de un casillero, en un autobús escolar, dentro de un vehículo privado o en tránsito de ida o venida a la escuela o cualquier función del Distrito queda expresamente prohibida. Bajo esta norma, un arma incluye, pero no se limita a: armas de fuego; rifles; pistolas; escopetas; cualquier aparato que pueda tirar, descargar o disparar objetos, balas o casquillos; cuchillos; aparatos explosivos o incendiarios; cadenas de mano; nudillos de metal; o cualquier otro objeto que pueda ser razonablemente considerado un arma o instrumento peligroso; o cualquier objeto que pueda ser utilizado como un arma o instrumento peligroso. 174
Cualquier estudiante que colabore, acompañe y/o asista con conocimiento en la violación de esta norma, será igualmente considerado en violación de la misma y será sujeto a disciplina de la misma manera que cualquier estudiante que se encuentre en violación directa. Posesión o uso de armas Cuando un estudiante tiene un arma en su posesión, el siguiente procedimiento debe ser implementado: 1. Al descubrir el arma en posesión de un estudiante, el director o director designado de la escuela debe contactar a las autoridades legales pertinentes, para tener a un oficial presente, si es posible, al enfrentar al estudiante. 2. El director o director designado debe suspender al estudiante de la escuela y referirlo(a) al funcionario de Disciplina del Distrito, para una revisión administrativa. 3. El estudiante será sujeto a suspensión y/o expulsión de la escuela. JGA - Castigo Corporal El castigo corporal es permitido como una forma de corrección. Solamente debe ser utilizado cuando todos los otros métodos razonables han fallado y aún así, sólo de manera razonable y con la autorización del director. En caso de que sea necesario, debe ser administrado por el director o director designado en presencia del (de la) maestro(a). Dicho castigo nunca debe ser administrado en presencia de la clase del estudiante ni sin un adulto en calidad de testigo. Los directores deben hacer el mayor esfuerzo posible para notificar a los padres cuando el castigo corporal ha sido administrado. Debe archivarse un reporte completo de cada caso en la oficina del Director. El castigo corporal debe ser administrado preferiblemente al pegarle al estudiante en la parte trasera con una pagaya; pegarles en las manos también es aceptable. Sin embargo, un empleado puede usar fuerza física razonable en contra de un estudiante sin previo aviso al director si es necesario para defenderse, preservar el orden o para la protección de otras personas o de la propiedad del Distrito Escolar. JGD Suspensión del estudiante La Junta de Educación cree que el derecho del estudiante de asistir a escuelas públicas gratuitas, trae consigo la responsabilidad de asistir a clases regularmente y obedecer las normas, reglas y regulaciones legales del Distrito Escolar. El cumplimiento de las normas, reglas y regulaciones de las escuelas es esencial para permitir que otros aprendan en las escuelas. Por lo tanto, la administración se reserva el derecho de retirar a un estudiante de la escuela por causa de una violación intencional de las reglas y regulaciones de la misma, cualquier conducta que intencionalmente interrumpa los derechos de los otros a obtener una educación o que intencionalmente ponga en peligro al estudiante, otros estudiantes o la propiedad escolar, siempre y cuando esa acción sea tomada de conformidad con el proceso correspondiente y con la debida consideración al bienestar del individuo y de la escuela. La asistencia a la escuela puede ser negada temporalmente de acuerdo con el decreto administrativo de suspensiones sumarias, pero las expulsiones solamente pueden ser implementadas por acciones tomadas específicamente por la Junta de Educación. La Junta autoriza la suspensión sumaria de los estudiantes por parte del director de la escuela por un período no mayor de diez (10) días, y por parte del Superintendente escolar por un período no mayor de noventa (90) días, siempre y cuando dicha acción sea tomada de conformidad con el proceso correspondiente y los estatutos del estado. Cualquier suspensión por parte del director debe ser reportada inmediatamente al superintendente, quien puede revocar la suspensión en cualquier 175
momento. El estudiante, sus padres u otros que tengan la custodia física del estudiante, pueden apelar la decisión de suspensión del director al superintendente. En caso de suspensión del estudiante por parte del superintendente por un período superior a diez (10) días escolares, el estudiante, los padres u otros que tengan la custodia física pueden apelar la decisión del superintendente a la Junta o al comité de la Junta designado por el Presidente de la misma, el cual tendrá plena autoridad para actuar en nombre de la Junta. Las peticiones de apelaciones deben presentarse por escrito y someterse ante el Secretario de la Junta de Educación. Al someterse la apelación, la suspensión, tal y como fue determinada por el superintendente, quedará suspendida hasta que la Junta o el comité de la Junta rinda su decisión, salvo en los casos en que a juicio del superintendente, la presencia del estudiante represente un peligro continuo a las personas o a la propiedad o una amenaza constante de distracción al proceso académico. En estos casos, la decisión será transmitida inmediatamente al estudiante, al igual que a los padres u otros que tengan la custodia física, y el estudiante será retirado de inmediato de la escuela. Al someter la petición de apelación a la decisión del superintendente de suspender al estudiante por un período superior a diez (10) días escolares, el superintendente inmediatamente presentará un reporte escrito ante la Junta, indicando los hechos relacionados con la suspensión, la acción tomada por el superintendente y otros funcionarios administrativos, así como también las razones que motivaron esta acción. La Junta concederá una audiencia a los apelantes si éstos la solicitan. JGD Expulsión del estudiante La Junta de Educación puede iniciar, por su propia cuenta, procedimientos de suspensión o expulsión por conducta estudiantil considerada perjudicial al orden y la disciplina en las escuelas o la cual tienda a menoscabar la moral o buena conducta de los estudiantes. Sin embargo, sólo la Junta tiene la autoridad de expulsar a un estudiante de la escuela. Si un estudiante se niega repetidamente a obedecer las políticas, reglas y regulaciones de la escuela, el superintendente puede recomendar a la Junta de Educación la expulsión del estudiante de la escuela. La Junta hará una revisión de dicha recomendación y decidirá si procederá o no con la audiencia de expulsión. En caso de ser considerada necesaria la audiencia de expulsión, las siguientes recomendaciones servirán como indicadores para el procedimiento: 1. Las acciones de la Junta se iniciarán con una notificación escrita enviada por correo certificado con las acusaciones hechas en contra del estudiante, las cuales serán entregadas al estudiante, los padres / representantes u otros que tengan la custodia física. Dicha notificación incluirá los cargos, la acción contemplada y la hora y el lugar de la audiencia.Igualmente, la notificación indicará que el estudiante, sus padres u otros que tengan la custodia física, tendrán el derecho de asistir a la audiencia y de ser representados legalmente. 2 .La audiencia será cerrada, salvo que el estudiante, los padres u otros que tengan la custodia física, soliciten una audiencia abierta. En dicha audiencia, la Junta de Educación, o el representante legal de la misma, presentará las acusaciones, testimonio y evidencia considerados necesarios para apoyar los cargos. La Junta cuenta con la presencia del director o director asignado para cada caso, para que haga reportes orales y escritos y presente declaraciones relacionadas con la mala conducta del estudiante. El estudiante, los padres u otros que tengan la custodia física o el representante legal del estudiante, tendrán el derecho de interrogar a los testigos presentados para apoyar los cargos, así como también a presentar testimonio a su favor. 3. Al concluir la audiencia, o en una sesión ejecutiva, la Junta de Educación rendirá su decisión de desestimar los cargos, suspender al estudiante por un tiempo definido, o expulsar al estudiante de las escuelas del Distrito. La decisión será notificada inmediatamente al estudiante, los padres / 176
representantes u otros que tengan la custodia f铆sica y al asesor legal del estudiante en los casos en que sea aplicable. Existe la posibilidad de que el estudiante expulsado sea admitido nuevamente al inicio de un nuevo semestre, pero solamente con el consentimiento de la Junta de Educaci贸n. Contact: ESOL Staff 671-4119
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Notificacion de Suspension (Notice of Suspension) Escuela ________________________________ Fecha del Incidente ____________________ Nombre del Estudiante _________________________ Grado ____ fecha de nacimiento _________ Nombre del Padre ________________________ Dirección Teléfono ______________________ Razón (es) para la suspensión _____________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Numero de días suspendido (a) ______
Puede regresar el _______________
Numero total de días suspendido en el año _______ Condiciones para el regreso a clases: _____ Los padres deben tener una conferencia telefónica con el director. _____ Los padres deben tener una reunión con el director. _____ Otra ___________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ Administrador escolar: Favor enviar una copia de esta planilla a los padres y archivar una copia en el expediente permanente del estudiante. Estudiante de educación especial (elija uno): Si ______ No ______ Si es un estudiante de educación especial, el administrador enviará una copia de esta planilla de suspensión conjuntamente con el listado para estudiantes de educación especial a Directora de Servicios Especiales, 925 Calle Felix.
INSTRUCCIONES PARA EL ESTUDIANTE 1. Ve directamente a casa luego de clases (a no ser que tengamos otro acuerdo con tus padres o representantes) e informa a padres o representantes las circunstancias de tu suspensión tan pronto como te sea posible. 2. Mientras estés suspendido, debes permanecer fuera de toda propiedad escolar, incluyendo estacionamientos, si no tienes permiso del director. Esto incluye todas las escuelas del distrito, no sólo la tuya. El estar suspendido (a) te excluye de la asistencia y participación en actividades escolares. Si se te encuentra en cualquier propiedad escolar, es posible que se te alargue la suspensión. 3. Siguiendo los principios fundamentales de justicia, tienes el derecho de apelar esta suspensión.Si deseas apelar esta suspensión, debes contactar al administrador. 4. Al terminar tu suspensión, repórtate a la oficina para ser readmitido en tu escuela.
________________________________________
Estudiante
___________________________________ Director / Sub-Director 6-07
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Aviso de Suspensión Y Referencia al Oficial Disciplinario del Distrito Escuela _________________________________ Fecha del Incidente _________________ Nombre del Estudiante ______________________ Grado______ Fecha de nacimiento ___________ Nombre del Padre ________________________ Dirección /Teléfono _________________________ Razón (es) para la suspension_________________________________________________________ _________________________________________________________________________________ Número de días suspendido (a) _______ Puede regresar el ________________ Número total de días suspendido en el año (incluyendo esta suspensión) ________ Condiciones para poder regresar a la escuela: · Se debe tener una reunión con el Oficial Disciplinario antes de regresar a la escuela. Administrador Escolar: Please call the District Discipline Officer and send copy immediately to the DDO, a copy to the parent and keep a copy in the student permanent record. Padre /Tutor Legal: Por favor llamar a la Oficina Distrital al 671-4000 para programar una cita con el Oficial. Special Education Student (Estudiante de Educación Especial) [circle one] SI NO If yes, administrator will please send a copy of this suspension form plus the check list for special education students to the Building Process Consultant.
INSTRUCCIONES PARA EL ESTUDIANTE Vaya directamente a su casa después de la escuela (si no hemos hecho otros arreglos con sus padres o tutores) e informe las circunstancias de la suspensión a su padre o guardián tan pronto como sea posible No podrá estar en el territorio de ninguna escuela, incluyendo los estacionamientos, mientras que esté suspendido (a) sin la aprobación de la oficina del director (a). La suspensión escolar te excluye de participar en y asistir a actividades escolares. En el evento de que te encuentres en territorio escolar, se te podrá dar tiempo adicional. Siguiendo el proceso debido, usted tiene el derecho de apelar esta suspensión. Si desea hacerlo, por favor póngase en contacto con el administrador infrascrito (abajo firmante). Cuando termine tu suspensión, preséntate a la oficina de la escuela para readmitirte a la escuela. Si tu cita es para un día feriado o cancelado (cuando cae nieve, etc.), la cita será extendida de manera automática para el siguiente día que la escuela reanude las clases. * Si esta Suspensión está relacionada con drogas y/o alcohol, una cita y una visita a ‘Preferred Family’ (364-6007), debe hacerse antes de la conferencia disciplinaria. _______________________________________ Estudiante
____________________________________ Director/Subdirector
(Modificado 5-11)
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USO DE TECNOLOGIA (Acuerdo para los estudiantes) (Technology Usage)
He leído la política de Uso de Tecnología del Distrito Escolar de St. Joseph, regulaciones administrativas y pautas de etiqueta de Internet y me comprometo a respetar sus cláusulas. Entiendo que el incumplimiento de estas cláusulas puede resultar en acciones disciplinarias en mi contra, incluyendo pero no limitándose a la suspensión o cancelación de mi acceso a la tecnología del distrito, y suspensión o expulsión de la escuela. Entiendo que el uso de la tecnología del distrito por mi parte no es privado y que el distrito escolar puede supervisar el mismo, incluyendo pero no limitándose al acceso a los registros de buscadores, registros de correo electrónico y cualquier otro registro de uso. Doy mi consentimiento al distrito para la intercepción y acceso a toda comunicación que yo envíe, reciba o archive utilizando los recursos del distrito, de conformidad con las leyes estatales y federales, aún en los casos en que dicha tecnología sea utilizada desde un punto remoto.
_______________________________ Firma del estudiante
___________________________ Fecha
Dirección: ______________________________________________________________________ Teléfono: _______________________
Para una lista completa de reglas y regulaciones, favor ir a: http://www.sjsd.k12.mo.us/cipa/CIPA.htm
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Excursion Escolar (Field Trip)
Lugar de la excursión: ________________________________________________ Fecha de la excursión: _________________________________________________
Acuerdo del estudiante Al participar en la experiencia de esta excursión escolar, acepto la responsabilidad de mantener buena conducta y apariencia, y de seguir instrucciones en todo momento.
Firma del estudiante________________________ Fecha__________________________
Autorización de los padres Autorizo a mi hijo (a) a participar en esta excursión escolar y entiendo que la escuela proveerá supervisión durante la misma. La Junta Escolar no proveerá un seguro especial para esta excursión, sin embargo, el seguro de responsabilidad estándar para buses escolares es aplicable en este caso, ya que los mismos serán utilizados para el viaje. Firma del padre___________________________
Fecha__________________________
SOLICITUD PARA LAS COMIDAS ESCOLARES GRATIS O A PRECIO REDUCIDO
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Extended Instructional Programs Per Board Policy IGC The «districtCommonName» provides continuous progress in education to fit the needs of individuals of the community. To better meet these needs, the district provides programs beyond those offered during the regular school day. The following programs are currently available in the District. Adult Education The District provides school facilities for the purpose of maintaining and expanding programs and services for persons interested in adult education. Webster Learning Center provides GED instruction to individuals over the age of 17. For information contact Betty Wyland at 671-4020. Early Childhood Education (Preschool) The critical importance of the early years in determining the educational development of children is recognized by the Board. Insofar as resources permit, programs designed to help meet the physical, emotional, social and intellectual needs of preschool age children beginning at age four (4) are provided. The district provides services to students with disabilities beginning at age three (3) in accordance with the Individuals with Disabilities Education Act (IDEA) and as required by other applicable law. For information contact Tammy Flowers at 671-4020. Extended School Year Extended school year (ESY) services may be necessary to provide a child with a disability a free appropriate public education pursuant to the law of special educational services. A student’s Individualized Education Program (IEP) team determines whether ESY services are necessary and the length, nature and type of services to be provided. For information contact the Special Education Department at 671-4000. Parents as Teachers (PAT) Children begin learning at birth, and Parents as Teachers helps you to give your child the best possible start in life. Parents as Teachers is a free and voluntary early-learning program for parents with children from birth to entering school. PAT offers personalized home visits by a certified parent educator, group meetings with other parents, information and guidance on child development, and periodic screening to insure that your child has no undetected learning, sensory (hearing and vision), or developmental problems. For information contact PAT at 671-4300. Remediation as a Condition of Promotion The district requires remediation as a condition of promotion to the next grade level for any student identified by the district as failing to master skills and competencies established for that particular grade level. The district may operate remediation programs outside the regular school day, including summer school. For information contact your school principal. Summer School The District has an on-going summer school program for reading instruction with a minimum of 40 hours of reading instruction and practice for all students with a reading improvement plan. The District offers a pre-kindergarten summer school to students who will reach the age of five (5) before 182
August 1 of the school year beginning in that calendar year. Summer school may also be utilized for remediation as a condition of promotion. For information contact Charisse Giseburt at 671-4390. Supplementary Educational Services The District may be required to arrange for provision of free supplementary educational services to Title I schools as identified by the No Child Left Behind Act. The District will notify parents of children eligible to receive these services and provide these parents with a list of state-approved service providers in the area, a description of the services available and, if requested, assist the parents in selecting a provider. The District, in consultation with the parents and the provider, will develop a plan for improving the student’s achievement for every child receiving services. The plan will articulate how progress reports will be shared with the parents and the school. This plan will be consistent with the IEP of any student receiving special services under IDEA. For information contact your school principal. Tutoring The District provides a tutoring program for students in kindergarten through third grade who do not meet the district's objectives for reading. The District will design and implement a reading improvement plan with at least 30 hours of additional reading instruction or practice outside the regular school day for students in grades four (4) through six (6) who do not meet minimum standards on the district’s reading assessment, as required by law. For information contact your school principal. Violence Prevention The District provides a violence prevention instructional program. The program instructs students of the negative consequences of membership in or association with criminal street gangs or street gang activity. It encourages nonviolent conflict resolution of problems facing youth, presents alternative constructive activities for the students and encourages community participation in program instruction. The program is administered as appropriate for different grade levels as a part of the comprehensive Guidance and Counseling program and is not offered for academic credit. For information contact your school counselor.
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Gifted Program It is the policy of the School District to exempt students participating in the gifted program from daily work that occurs during the time they are in the GATE program. However, the student is responsible for making up projects and major tests which occur while he/she is absent. Since the gifted program serves special needs beyond the regular classroom setting, cooperation between students, classroom teachers, and the GATE staff will enhance the capabilities of students. This cooperation can be enhanced by building principals not scheduling field trips and special events on days students are at GATE, by keeping teachers informed about the classroom assignment policy, the selection procedure, and providing orientation for teachers who are unfamiliar with the GATE program.
Programs and Admissions Procedures Gited and Talented Education (GATE) The GATE program is designed for academically gifted students in grades three, four, five, and six. Students attend one full day each week at resource centers located at Field, Noyes, and Parkway Elementary Schools. Teachers work together as a team to meet the special needs of each child. In accordance with the population of different grade levels, a schedule is established each year to accommodate the sending schools. A program for the highly gifted, K-3, is available at Eugene Field School. Students must attend that school to receive services. Odyssey Odyssey is for students in grades seven and eight. It is a scheduled class period in each of the middle schools. Students in seventh grade will participate during their Reading/Literature class. At least two-fifths of the seventh grade Odyssey curriculum involves literature studies. Odyssey is an elective for eighth graders. This class fulfills a middle school practical arts requirement. High School Future Problem Solving This program is offered after school hours for gifted high school students. Students meet weekly to look at problems set 20 years in the future and use problem solving techniques to come up with unique workable solutions. Explorations in Literature and Humanities and Individual Investigations in Science Individual Investigations in Science and Explorations in Literature and Humanities serve gifted High school students mainly in the eleventh and twelfth grades, and in some instances, in the tenth grade. There is one class in each area in the three high schools. Course content is different each year so students can participate both years. Credit is given for the classes.
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Referral of Students, Grades 2-8 Students in grades two through eight may be referred for testing to enter the gifted programs throughout the school year. Each school year there will be testing window established. Those who qualify will be admitted at the earliest possible time. Students may be tested only once in a calendar year. No more than two evaluations per student will be completed. If a student withdraws from a gifted program, he or she must re-qualify to enter the program. When a request is made for screening, the referring teacher must complete the gifted referral form and forward it to the gifted coordinator. When testing can be scheduled, the coordinator will request a testing permit to be sent home. The signed test permit and the cumulative folder should be available in the principal’s office at the time of testing. The referral form is at: http://www.sjsd.k12.mo.us/GiftedProgram/pages/SJSD2010Referral.pdf Placement of Students The evaluation for placement consists of intelligence and achievement tests. Consult the Coordinator of Gifted Programs for specific criteria for placement. In the fall, students new to the district can be referred for testing. Second, third, fourth, fifth and sixth graders are tested in the second semester during the testing window. Students can be tested no more than two times. These screenings should be scheduled at least one year apart. Participation Students who attend the GATE program are excused from daily class work for that attendance day. Only major projects and tests are to be made up. Every effort is made to schedule students for their attendance day with the least conflict regarding Physical Education, Music, and Art classes. It is appreciated, therefore, if homerooms can schedule field trips, programs and special events on days that students are not attending GATE. Visitation Teachers, principals, parents, and interested others are always encouraged to visit any of the gifted programs. This is especially recommended at the elementary level. Questions Questions regarding the gifted program may be directed to the Coordinator of the Gifted Programs (671-4020) or the Directors of Elementary and Secondary Education (671-4000).
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SJSD Gifted Academically Talented Education (GATE) Referral Form Return to: Kendra Lau (671-4020) Webster Learning Center, 1211 North 18th Street kendra.lau@sjsd.k12.mo.us I understand the SJSD GATE referral process does not guarantee a student will be eligible for the SJSD GATE Identification Assessment. I understand if the referral results do not warrant further assessment in the SJSD Identification Process, the GATE coordinator will notify me in a timely manner. I also understand a student may be eligible at a later date if/when there is additional/new information that indicates need for considering gifted services. ___________________________________________________________ (Signature of person providing Referral Information) __________________________ (Date) Student’s Legal Name Student’s Current Address Mother’s Name Date of Birth Current Grade _____/______/______ _______________ Father’s Name Home/Day Phone # Language Spoken at Home Work Phone # Has your child ever been referred for Email address for which gifted services? NO____ YES____ parent/guardian may be reached If yes, when and where? Name of person providing referral Relationship to student referred on this information form 186
Please check the items that characterize your child/student if information is accessible to you. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12.
Seeks logical, common sense answers Has a well-Ââ€?developed sense of humor Displays a great deal of curiosity, asks many questions Enjoys friendship of older children or adults Shows a great deal of interest in ethical/moral choices and/or generates ideas Has a need to understand and/or is highly disorganized Demands a high standard of personal achievement Has an unusually large vocabulary and/or like to bring structure to things or people Has a wide range of interests and/or lacks focus Is highly creative or inventive Has a high interest in how things work Has a more developed insight
To the Parent, Guardian, or Teacher completing this form: Please provide information that will help the GATE Team know more about this student. Please state your reason(s) for nominating this student for placement in the GATE program.
Briefly summarize this student’s interest and activities in a particular topic, project, book, or other academic endeavor.
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Please give one or two examples that characterize this student’s learning style, preference, or habits.
What distinguishes this student from other high-Ââ€?ability peers?
Please add anything else you would like the committee to know about this student in relation to academic or intellectual performance or potential.
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Homeless Program Definition The McKinney-Vento Act states the Homeless Children definition as: Children and youth who lack a fixed, regular, adequate nighttime residence, and includes children and youth who are: - Sharing the housing of other persons due to loss of housing, economic hardship, or a similar reason (Known as “doubled-up") - Living in emergency and transitional shelters (YWCA Shelter and Salvation Army) - Abandoned in hospitals - Awaiting foster care placement - Living in a primary nighttime residence that is a public or private place not designed for or ordinarily used as regular sleeping accommodation for human beings - Living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations, or similar settings, - Migratory children who live in any of the circumstances described above - Children living in motels - Children living in a trailer that does not have accommodations for all the people living there - Children living with relatives or friends while parents are incarcerated or in the hospital - Unaccompanied youth who are not living with their parents Enrollment The McKinney-Vento Act requires the immediate enrollment of homeless children and youth, even if the child or youth is unable to produce the records normally required for enrollment such as previous academic record, immunization and medical records, proof of residency, birth certificates, or other documentation. Upon enrollment, it is the responsibility of the school district homeless coordinator, Deb Cook, to ensure that documentation normally required for enrollment is gathered and submitted in a timely manner. Mrs. Cook can be contacted at 671-4000 or 244-6600. Transportation If a student becomes homeless during the school year and temporarily resides in a different attendance area, the parent, guardian, or unaccompanied youth, and the district Homeless Coordinator should decide whether or not it in the student’s best interest to remain at the school of origin.
Contact: Curriculum and Instruction 671-4000
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Management School SJSD Alternative Elementary School Goals • • •
Teach the child social skills that will allow him/her to function in society...heavy emphasis on anger awareness/anger management skills Complete all unfinished assignments and stay current in language arts and math Work to improve reading and math skills
Location •
Dan L. Colgan Alternative Resource Center, 3510 Frederick, phone: 671-4072
Staff • • • • •
1 4 2 1 1
transition coordinator teachers paraprofessionals principal school counselor
Suggested Maximum Capacity 10 students per classroom Referral Process 1. Student is identified as chronically disruptive or violent. 2. The home-school has documentation of behavioral intervention strategies attempted in the home-school that failed to improve student behavior. 3. Home-school contacts parent regarding referral and obtains parental consent. 4. Home-school contracts transition coordinator and completes referral packet. 5. Transition coordinator reviews the information with Alternative Center principal and teacher to approve referral. 6. Transition coordinator contacts parent to complete site visit and intake information. 7. Start date is agreed upon by principal, parent, and transition coordinator. 8. If no opening is currently available, the student is placed on a waiting list. 9. Emergency placement or placement due to a Safe Schools violation is available through the Director of Elementary Education. These placements are determined by the Director of Elementary Education and may supersede a current waiting list or suggested maximum capacity. 190
Management School Enrollment Relating to a Safe Schools Violation 1.
The school reports the incident to Cindy Crouse.
2.
Ms. Crouse and the principal discuss appropriateness of referral to Management School.
3.
Ms. Crouse contacts Management School and makes referral for the purpose of investigation.
4.
Management School contacts home school and gathers additional data, including meeting with principal and teachers and completion of routine paperwork.
5.
Management School and Home School make recommendation to Ms. Crouse regarding appropriateness of student's placement at the Management School. This recommendation should be made prior to the discipline conference between Ms. Crouse and the parents.
6.
If placement is recommended by Management School team, Home School and Ms. Crouse, a member of the Management School staff will attend the discipline conference.
7.
The child begins at the Management School the Monday following this meeting.
Assumptions: •
All students referred to Ms. Crouse will be screened by Ms. Crouse prior to referral to the Management School. Only those students with potential benefit from the Management School will be referred.
•
Whenever possible, the Management School will be invited to the discipline conference for students referred to the Management School.
•
The Home School will be informed about all decisions regarding the discipline conference and the Management School placement.
•
Students with disabilities are generally not well-served by the Management School program. Exceptions might be mild disabilities or speech/language.
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Management School Student Profile 1.
Student is currently in 3, 4, 5 or 6th grade.
2.
Behavior stands a chance of being changed in 10 weeks.
3.
The child has not been diagnosed as BD, emotionally disturbed, severely ADHD, LD, EMH, etc.
4.
Parents support placement.
5.
Teacher agrees to: A. B. C. D. E.
Send work Attend behavior management training Spend time with Transition Coordinator Do pre-post evaluation Implement behavior management contract
6.
Work out way to grade student on subjects not covered at Management School.
7.
In special education - a change of placement has taken place.
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Referring School__________________________
St. Joseph School District Management School Referral Form Name ________________________________Soc. Sec. #_____________________ Address____________________________________________________________ Emergency Contact __________________________Phone___________________ Teacher/Grade ______________________________Date of Birth_____________ Special Needs: ___LD ___EMR ___BD ___Speech ___Other (list) ___________ __________________________________________________________________ Medical Conditions__________________________________________________ __________________________________________________________________ Medications Taken__________________________________________________ Medicaid #_____________________ -___________________________________ Health Insurance Policy #_____________________________________________ Health Insurance Co. ________________________________________________ Name of Insured ____________________________________________________ DFS Worker ___________________________Juv. Officer___________________ Treatment Center (s) _________________________________________________ Diagnosis__________________________________________________________ Year(s) of Treatment _____________Current Therapist_____________________ Has parent contact been made regarding this referral? yes no Is parent supportive of this placement? yes no Date Behavior Strategies Attempted Results 1. ________________________________________________________________ 2. ________________________________________________________________ 3. ________________________________________________________________ Initial Placement Conference Attendees _________________________Title___________________Date______________ _________________________Title___________________Date______________ _________________________Title___________________Date______________ _________________________Title___________________Date______________ _________________________Title___________________Date______________ _________________________Title___________________Date______________ _________________________Title___________________Date______________ _________________________Title___________________Date______________ Conclusion: _____Accepted _____Rejected _____Waiting List______ 193
Management School Teacher Contract Teacher agrees to send lessons to Management School weekly and record grades. Teacher will attend in-service on alternative strategies/social skills and discipline taught at the Management School. Teacher agrees to communicate weekly with Management School staff for mainstreaming the student back into the sending school. Teacher agrees to administer pre and post-evaluations. Teacher agrees to work with the Transition Coordinator once student returns to sending school. When the student returns, teacher agrees to implement alternative strategies listed in the student contract. Upon signing this document, I agree to comply with this teacher contract.
Teacher Signature_________________________ Date _________
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Management School Student Contract
I, _____________________________, will participate in the social skills training taught at the Management School. I, _____________________________, will complete unfinished assignments from my home school to the best of my ability. I, _____________________________, will work on improving my reading skills. I, _____________________________, will work on improving math skills.
Student_______________________________________ Date ________________
Teacher_______________________________________ Date _______________
Transition Coordinator ________________________Date ________________
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Management School Parent Contract I, _______________________, agree to bring my child, ____________________, to the Management School on the assigned day to help complete a survey of my child's strengths and needs. I, _______________________, agree to attend workshops as recommended by the Transition Coordinator and Management School staff. Please check special areas of concern: _____ Helping My Child Succeed _____ Teaching Responsible Behaviors _____ Common Sense Parenting _____ Discipline With Love and Logic _____ Managing Anger _____ Respecting Rights of Others _____ Rewarding Children _____ Reinforcing Social Skills I, ________________________, agree that the Transition Coordinator may make visits to my home. I, ________________________, agree that my child, ___________________, may take part in group and/or individual counseling sessions while attending the Management School. I, ________________________, agree that cooperation and parent involvement is needed for my child's success, and I will consistently support and encourage my child to the best of my ability.
Student Signature __________________________________Date_____________ Parent Signature ___________________________________Date_____________ MS Staff Signature _________________________________Date_____________
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Title I-Programs Educationally Disadvantaged Students: "Title I was enacted to ensure that all children have a fair, equal, and significant opportunity to obtain a high-quality education and reach, at a minimum, proficiency on challenging state academic achievement standards and assessments” (DESE, 2006, p. 20). The Title I allocation is based upon the school district’s census poverty data obtained through a count conducted in January of each year of the number of children eligible for free/reduced lunches. The Title I allocation is based on four separate funding calculations. Each category is based upon different criteria and a formula to distribute those funds. The criteria and formulas are available on the DESE website. Bypass: An arrangement with the U.S Department of Educational wherein, nonpublic schools receive educational services through an agency other than a public school (DESE, 2006., p. 21). Neglected Institutions: Neglected funds are part of the district’s allocated funds. Using the school district’s January counts and the neglected counts of October, funds are distributed based on a $ per child amount. Noyes Home Delinquent Institutions: A separate grant is given for delinquent institutions. Eligible institutions receive their proportionate amount based upon their October count. Buchanan County Academy The Title I allocation is distributed to the school district through the Missouri Department of Elementary and Secondary Education. Some program costs are “set aside.” These costs come out of the allocation before the funds are divided among the Title I schools. Examples of set asides include: Administrative costs Neglected and Delinquent (staff, supplies, and inservice training) District Preschool Programs (8 classrooms at 6 sites) Health services (glasses and diagnostic health services for students) Homeless program Teacher salary differential The remainder of the Title I allocation is divided among the Title I School wide programs in the school district. These schools must use the Title I funds to supplement; not supplant, their building plans.
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There are seven Title I School wide buildings in the St. Joseph School District: Edison, Hall, Hosea, Humboldt, Lake, Lindbergh, and Noyes. A school district must use Title I funds only in eligible attendance areas. For Title I purposes, low-income children counted by the district are those families eligible for free and reduced lunches according to the income scale established by the National School Lunch Act. Compliance to Title I regulations is monitored by the St. Joseph School District Title I coordinator.
Title I Classroom Guidelines 1.
Title I reading instruction may be provided through two types of delivery system models: (a) In-class/push-in: supplemental instruction is provided within the regular classroom. Services must be targeted toward those children identified as needing additional assistance. (b) Pull-out: according to The Consolidated Federal Programs Administrative Manual, (DESE April, 2006). “Although pull-out of Title I children should be minimized, it may, at times, meet the needs of some children" (p. 34). 2. Reading teachers must have a Reading Specialist certificate or a Master’s Degree in Reading and appropriate certification for the grade levels in which they are working. 3. Early Literacy Reading Program is provided for grades K-3. Early Literacy teachers must have specific qualifications and training. 4. A full-time caseload must be 30 students. It is recommended that the teacher serve no more than a total of 50 students. Exceptions must be approved by the Title I Coordinator and DESE. 5. The minimum instruction time for students in grades K-3 is 150 minutes per week for group instruction and 120 for one-on-one instruction. For students in grades 4 and above, the minimum instruction time is 100 minutes per week. 6. Title I teachers must have the same number of instructional and planning minutes per week as classroom staff. 7. Cooperation between the classroom teacher and the Title I reading teacher is essential to promote student success. Title I teachers may have 1/5 of their required instructional time devoted to coordinated planning time with classroom teachers. The planning time must be routine, scheduled, and documented. 198
8. Title I School wide Programs are allowed flexibility in order to meet students’ educational needs. DESE approved School wide Program plans are to be reviewed annually by the district. 9. Targeted Assistance Programs are required to follow the guidelines and procedures as outlined in the Consolidated Federal Programs Administrative Manual (DESE, April, 2006). 10. Each Title I and Targeted Assistance Program school must develop a Family Involvement Plan that is incorporated into the Building Unit Plan to improve student achievement. The plan must be updated annually, based on a needs assessment and program evaluation in order to meet the changing needs of parents and the school. 11. Exceptions to any of these guidelines must be approved by the Title I Coordinator, Federal Programs Coordinator, Director of Curriculum and Instruction and the Missouri Department of Elementary and Secondary Education.
Title I Early Childhood Programs 1. Research has shown that preschool experiences can be an effective early intervention strategy. As a result, Title I funds are used to provide preschool education. 2. Both Title I and Early Childhood Special Education (ECSE) programs are designed to provide high-quality developmentally appropriate opportunities for educationally disadvantaged young children who are 4 years of age, and/or children ages 3-5 who have been identified to have disabilities. These programs have been designed to promote the social/emotional, language, cognitive, and physical development of young children in partnership with the family. 3. The St. Joseph School District provides Title I preschool programs for children who are four years of age prior to August. Children must attend an early childhood screening and meet the multi-criteria established for eligibility to participate in the program. It is the purpose of Title I preschools to serve children with the most identified need. 4. The St. Joseph Community Early Childhood Screening is coordinated by Parents as Teachers in the spring of each year and conducted in collaboration with Community Action Partnership (CAP)/Head Start. An additional collaborative screening, coordinated by CAP/Head Start, is conducted in June. The multiple criteria used for determination of eligibility for Title I pre-school consists of: The Developmental Indicators for the Assessment of Learning, 3rd edition (DIAL-3), a behavioral observation, parent questionnaire, and a speech screening. A scoring guide is used to determine those children with the most need. 199
5. Title I classrooms serve 15 children in three-hour morning and afternoon sessions, Monday through Thursday. Each classroom is staffed with a teacher certified in early childhood or early childhood special education, and a paraprofessional. Title I/ECSE blended preschool classrooms also have one additional paraprofessional to provide more individualized child support. Each Friday, the preschool teacher and paraprofessional conduct home visits and participate in collaborative planning to meet children's individual needs and interests. 6. The St. Joseph Title I Preschool Program uses the High/Scope Curriculum. All preschool teachers and paraprofessionals receive ongoing professional development in curriculum implementation, observation, and assessment. 7. Children’s progress is monitored on an ongoing basis utilizing anecdotal records, observational checklists, photographs/video, and samples of children’s work. 8. Exceptions to these guidelines must be approved by the Federal Programs Coordinator and Title I Coordinator or Director of Curriculum and Instruction.
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School-Community Relations Visitors to District Property/Events Board Policy KK District Property Parents and patrons of the district are welcome to visit district schools and attend district events. However, all visitors during the regular school day, including Board members, shall sign or check in at the building office prior to proceeding elsewhere in the building. The district discourages parents or others from using the school as a site for visiting students and may refuse the use of the school for that purpose. The Board and administration will not tolerate any person or persons whose presence disturb classes or district activities or hinder the instructional process. Visitors to district property may not possess weapons, including concealed weapons, on district property, on district transportation or at any district function or activity sponsored or sanctioned by the district unless the visitor is an authorized law enforcement official or is otherwise authorized by Board policy. Appropriate Behavior The St. Joseph School District believes that district events are a vital part of the total educational program and should be used as a means for developing positive social interaction, good sportsmanship and appropriate behavior, in addition to knowledge and skills. Well-organized and well-conducted programs contribute to the morale of the student body and strengthen schoolcommunity relations. To this end, the Board encourages district patrons to exhibit good sportsmanship, citizenship, ethics and integrity at all district events and at all times while on district grounds. The district will work with the Missouri State High School Activities Association (MSHSAA) and other organizations to promote good behavior by the patrons at athletic and other events. The Board will work with parents, alumni associations and local service organizations to keep appropriate behavior a top priority. The superintendent will establish procedures for crowd control at district events consistent with this policy. Persons Prohibited on or Near District Property or Transportation The district prohibits all persons who have pled guilty or nolo contendere to or have been convicted of or found guilty of violating the following provisions from being on or within 500 feet of any school building, district property, district activity, or any vehicle used to transport students: 1. 2. 3. 4. 5. 6. 7. 8.
Any of the provisions in Chapter 566 of the Missouri Revised Statutes. Incest, ' 568.020, RSMo. Endangering the welfare of a child in the first degree, ' 568.045, RSMo. Use of a child in a sexual performance, ' 568.080, RSMo. Promoting a sexual performance by a child, ' 573.090, RSMo. Sexual exploitation of a minor, ' 573.023, RSMo. Promoting child pornography in the first degree, ' 573.025, RSMo. Furnishing pornographic material to minors, ' 573.040, RSMo. 201
Despite the prohibition in this section, the superintendent may grant permission for a parent, guardian or custodian of a student to be on district property for the limited purpose of attending meetings with district staff or other events. Permission will be granted sparingly, if ever, and only in situations where the parent, guardian, or custodian will be supervised at all times. If permission is not granted, the parent, guardian or custodian may seek permission from the Board. The superintendent will inform the principal and other relevant district staff of the scope of the permission granted. Registered Sex Offenders Sex offenders required to be listed on the Missouri Highway Patrol's sex offender registry, or who have pled guilty, pled nolo contendere or been convicted of crimes for which the law currently requires offenders to be listed, regardless of when those crimes were committed, are not allowed on district property or at district activities held on district property except to attend meetings of a public governmental body. The superintendent may also make exceptions for parents, guardians or custodians of students enrolled in the district if the person's presence is necessary to transport the student, may benefit the student educationally, or in situations where the parent, guardian, or custodian will be supervised at all times. This section may not apply to a student entitled by law to be on school grounds for educational services if the student's presence is necessary to obtain those services. This section does not apply if the person is otherwise prohibited or banned from district property by other sections of this policy. Disruptive Conduct If a visitor's conduct becomes disruptive, threatening or violent, the superintendent, building principal or designee may require the visitor to leave. In extreme situations, the superintendent or designee may inform the visitor that he or she is not welcome back on district property or at district events indefinitely or for a specific period of time. During any period of prohibition, the visitor will not be allowed on district property except to attend a meeting of a public governmental body. The superintendent may make exceptions for parents, guardians or custodians of students enrolled in the district if the person's presence is necessary to transport the student, may benefit the student educationally, or in situations where the parent, guardian, or custodian will be supervised at all times. This paragraph does not apply if the person is otherwise prohibited or banned from district property by other sections of this policy. Enforcement If a visitor prohibited from district property or events under this policy is on district property, district staff will contact law enforcement and/or escort the person from district grounds and inform the person of the district policy prohibiting his or her presence. The superintendent, building principal or designee may file a report or sign a complaint with law enforcement on behalf of the district. The Board grants the superintendent or designee the authority to consult an attorney for guidance or to seek a court order banning the visitor from district property. A visitor denied access to district property may request to address the Board on the matter in accordance with Board policy. Board Policy Adopted: September 27, 1982 Board Policy Revised: February 12, 2007 Board Policy Revised: March 9, 2009
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Sex Offender on School Property Procedure if Sex Offender shows up on school property: Administrator will pull offender aside and have a private conversation in which the administrator will inform the offender that per Board Policy, they are not allowed on school property at any time and at any event and ask them to leave. If they leave: o Escort them off school property o Document the incident, including date and time o Notify sheriff's department? Parole officer? If they do not leave: o Principal will notify law enforcement to escort them off of school property o Document the incident, including date and time o Notify sheriff's department? Parole officer? If they return to another event: o Escort them off school property Procedure if SJSD grants access to Sex Offenders to a school activity:
Superintendent will notify building principal the date, time, event, and scope of permission granted to the offender.
Procedure for disruptive conduct:
Administrator asks person to leave the premises immediately. If they leave: o Escort them off school property o Document the incident, including date and time If they do not leave: o Principal will notify law enforcement to escort them off of school property o Document the incident, including date and time If the same person is a disruption for a 2nd time, send a registered, return receipt requested Disruptive Conduct form letter as well as following the same procedures above. If they are a persistent disruption over a period of time, contact C & I to discuss the situation to determine whether the individual should be banned from a particular activity or school property on a long-term basis.
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Disruptive Conduct Form Letter (Today's Date)
Dear (Name), The St. Joseph School District encourages district patrons to exhibit good sportsmanship, citizenship, ethics, and integrity while on district property and at district events. On (date) at (time), you created a disturbance at (location) which required your removal from the premises. As per SJSD Board Policy KK, should you cause any further disruptions, you may be banned from all SJSD property and activities. The St. Joseph School District works with parents, alumni, associations, and local service organizations to keep appropriate behavior a top priority. We appreciate your assistance in maintaining a safe, orderly, and positive environment for all of our students, staff, and patrons. Sincerely,
(Principal's Name)
This letter should be sent: Registered, Return Receipt Requested.
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Family Educational Rights and Privacy Act (FERPA) When persons request student records, the District is required to adhere to both federal and state laws according to the provisions of the Family Educational Rights and Privacy Act. Therefore, whenever you are asked to release records, please conform to the following: 1. If a parent requests records relating to their child, you may disclose the record so long as the child has not reached the age of 18. If the child has reached the age of 18, you must either have a written consent from the child or the child must request the release of the records. A legally appointed guardian of a student has the same rights and limitations as a biological parent, and if there is any doubt about the status or the requestor please require that the person produce the court order appointing them (or the writing signed by the parent) as guardian of the child. Please do not release any records that contain the names or identifiable information relating to other children in the record. This is a violation of the other child(ren)’s privacy rights. 2. If the child is no longer a student at the District, all requests for records should be referred to the Custodian of Records in the Superinitendent’s Office at debbie.consolver@sjsd.k12.mo.us or at 816-671-4000. 3. The only permissible release of records may be to other school officials for educational purposes only, to law enforcement officers, and to Children’s Division of Family Services. Directory information may be released unless the parent/guardian has specifically indicated that directory information may not be disclosed. Please consult Board of Education policy JO for more information. 4. If a subpoena is served upon you for any reason, first contact your building principal, who will in turn contact Custodian of Recordsl. Under no circumstances should a release of records occur or you appear and testify without authorization from your building principal or the District’s legal counsel. 5. The District has determined that for voluminous requests, pre-payment may be required. If the request relates to a disability determination, up to .10¢ per copy can be charged as well as processing fees. Other charges may apply to other requestors. Please see Board of Education policy BDDL regarding release of records and/or contact the records manager at records.manager@sjsd.k12.mo.us or at 671-4070.
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Student Records (FERPA) The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of age ("eligible students") certain rights with respect to the student's education records. These rights are: 1. The right to inspect and review the student's education records. Parents or eligible Students should submit to the school principal or appropriate school official a written request that identifies the record(s) they wish to inspect. The school official will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected. 2. The right to request the amendment of the student's education records that the parent or eligible student believes are inaccurate, misleading or in violation of the student's privacy. Parents or eligible students should write the principal or appropriate official, clearly identify the part of the record they want changed and specify why it is inaccurate, misleading or in violation of the student's privacy. If the school decides not to amend the record as requested by the parent or eligible student, the school will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing. 3. The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent.One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her responsibility as authorized by the district.Upon request, the school discloses education records without consent to officials of another school district in which a student seeks or intends to enroll. 4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the school to comply with the requirements of FERPA. Complaints should be directed to: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202-4605. The district has determined that the following information regarding the district's students is not harmful or an invasion of privacy and therefore will release this information without first obtaining parental consent. If a parent, guardian, person acting as a student's parent in absence of a parent or guardian, or the student (if 18 or older) does not want the district to release the information listed below, they must notify the district in writing within ten (10) days of receiving this handbook. 206
The following information may be released without obtaining parental consent: ďƒ˜ Students in kindergarten through eighth grade -- Student's name; parent's name; date and place of birth; grade level; bus assignment; enrollment status (e.g., full-time or parttime); participation in school-based activities and sports; weight and height of members of athletic teams; dates of attendance; honors and awards received; artwork or coursework displayed by the district; most recent previous school attended; and photographs, videotapes, digital images and recorded sound unless such photographs, videotapes, digital images and recorded sound would be considered harmful or an invasion of privacy. ďƒ˜ High school and vocational school students -- Student's name; parent's name; address; telephone number; date and place of birth; grade level; bus assignment; enrollment status (e.g., full-time or part-time); participation in school-based activities and sports; weight and height of members of athletic teams; dates of attendance; degrees, honors and awards received; artwork or coursework displayed by the district; most recent previous school attended; and photographs, videotapes, digital images and recorded sound unless such photographs, videotapes, digital images and recorded sound would be considered harmful or an invasion of privacy. Pursuant to federal law, military recruiters and institutions of higher education may request and receive the names, addresses and telephone numbers of all high school students, unless their parents or guardians notify the school not to release this information. Please notify the district if you do not want this information released.
Contact: Curriculum and Instruction 671-4000
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Student Record Release Request (FERPA Release) Pursuant to the Family Educational Rights and Privacy Act (FERPA), the district is not able to disclose personally identifiable information from student records unless a specific consent exemption applies or unless written consent is obtained from the parent or eligible student. Because this request is not covered by a specific consent exemption, the following form must be completed and submitted by the parent or eligible student before the district will disclose student records. An "eligible student" means a student who has reached 18 years of age or who is attending an institution of postsecondary education. Records will be provided in the format and by the method requested if available. The requestor will be contacted if the requested format is unavailable. The district will charge reasonable fees for record duplication and mailing costs and may require these costs to be paid prior to providing the records, in accordance with law. Name of Student Whose Records Are Requested: __________________________________________ Method of Disclosure: Inspection Copy I consent to the disclosure of the following records: (List the specific records to be disclosed and include dates if the disclosure is to be limited to records covering a specific date or date range) _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ I understand that these records will be used by: (List those persons or entities to which the records are to be disclosed and provide information regarding where copies, if applicable, are to be mailed, e-mailed, or faxed.) _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________
The above-named persons or entities DO NOT have permission to further disclose the records.
Or
The following persons or entities may further disclose the records: (List the persons or Entitiesthat may further disclose the records and persons or entities to which the records may be furtherdisclosed.) 208
Entities that may further disclose records: disclosed: __________________________________ __________________________________ __________________________________ __________________________________
Entities to which records may be further ______________________________________ ______________________________________ ______________________________________ ______________________________________
I am consenting to disclosure of the records for the following purpose(s): _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________
A copy of the disclosed records should be sent to the parent or eligible student. Please provide information regarding where and to whom copies are to be mailed, faxed or e-mailed: This consent is valid (check one):
For the 20____ - 20____ school year.
Until revoked by the parent or eligible student.
Between _________________ (month/day/year) and ________________ (month/day/year).
For the following period of time (specify): _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________
_________________________________________________________________________________ Signature of Parent or Eligible Student Date
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Removing a Website Filter Procedure In order to provide safe internet access to our students, the St. Joseph School District has installed sophisticated internet filters. Occasionally, there are websites that teachers believe would be of benefit to students and support some of their courses, but they are blocked by our filtering system. If teachers want to use a blocked website for educational purposes, they need to complete the following steps: 1. The teacher must make a written request that a website be unblocked. The request must include the web address, a description of the website, and explain how it ties to a specific curriculum. The teacher presents this request to the school principal for approval. 2. If the principal approves the request, he/she must show approval by his/her signature on the request and submit it to Rusty Schneeflock at Troester Media Center. Rusty will investigate the contents of the Website and report his findings to the Curriculum and Instruction (C&I) Department. 3. The C&I Department will review Rusty's findings and notify the principal of the decision to approve or disapprove the website for viewing. If the decision is made to remove the website from the filtered list, then the C&I department will notify the principal and appropriate personnel at Troester Media Center.
Contact: Curriculum and Instruction 671-4000
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Crayons to Computers The Crayons to Computers resource center opened in November, 1997 as a means to provide teachers with numerous items that strained school budgets can’t provide. Community businesses donate their excess, usable materials to the warehouse; district employees are invited to shop as often as they like to supplement resources in their classrooms. In addition to helping creative teachers turn business “trash” into educational treasure, there is the added benefit of recycling goods to the schools instead of the landfill. Crayons to Computers is located at 2725 Pear Street. (Northwest corner of Pear and 28th) Christina Holmes, Manager Phone: 671-4264 Email: christina.holmes@sjsd.k12.mo.us Warehouse hours: Monday - Friday, 8:00 a.m. - 4:30 p.m. and the first Saturday in the months of October, December and February from 9:00 a.m. to noon. Crayons to Computers will be closed to shoppers through the summer months. RE-OPEN DATE: Wednesday, August 8, 2012 at 9:00 a.m.
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Crayons to Computers 2725 Pear Street 671-4264 2012/2013 CALENDAR of EVENTS August-December Monday-Friday 8:00 a.m. – 4:30 p.m. Lunch 12:00-1:00 p.m.
AUGUST Welcome back to school! You can shop at Crayons to Computers to get FREE items for your classrooms and students.
Opening Day is Wednesday, August 8, 2012 at 9:00 a.m. SEPTEMBER Sign up to be a member of the Teacher Representative Committee or Crayons to Computers Advisory Committee. Contact Christina Holmes at 671-4264 or email christina.holmes@sjsd.k12.mo.us We will be closed on September 3, 2012 for Labor Day.
OCTOBER Halloween merchandise will be available. Warehouse will be open Saturday, October 6 from 9:00 a.m. to noon. Door prizes for Saturday shoppers!
NOVEMBER Thanksgiving merchandise will be available. We will be closed on November 22-23, 2012 for Thanksgiving.
DECEMBER Holiday merchandise will be available. Open Saturday, December 1 from 9:00 a.m. to noon. 212
December Saturday Shopping will also be a food drive for the Second Harvest of Greater Saint Joseph. All it takes is one can of food to receive a special memory of Santa Claus with your child. We will have regular shopping hours through December 20. 2012 We will be closed December 21, 2012 to January 4, 2013 for Winter Break. We will re-open January 7, 2013.
CALENDAR of EVENTS January – May 2013 JANUARY Valentine’s Day merchandise will be available. We will be closed January 21, 2013 for Martin Luther King Day.
FEBRUARY
Open Saturday, February 2, 2013 from 9:00 a.m. to noon. We will be closed February 18-19, 2013 for Presidents Day. MARCH
Easter merchandise will be available. Get ready for MAP testing with items from Crayons to Computers. Crayons to Computers will be closed March 25-29, 2013 for Spring Break. APRIL
MAP testing! MAY
Shop for summer school supplies! Last Day to shop is May 29, 2013
Crayons to Computers is closed on snow days and all holidays!
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ST. JOSEPH SCHOOL DISTRICT FIRE HAZARDS
Attention should be directed toward more efficient use of storage space. It is questionable whether some articles such as old crepe paper, straw, and cardboard boxes now being stored should be saved in view of the danger involved with combustible materials. Principals should make "housecleaning" a regular duty. "No Smoking" signs should be placed in the spaces leading onto stage and behind curtains. Signs are available in the maintenance office. "No Smoking" also applies to patrons who may be using this area occasionally. Lost and found articles should not be allowed to accumulate in large containers especially in schools with wooden floors. CANDLES Section 308.3 Fire Code: Burning candles are not permitted in any of the buildings in our school district. Burning candles scented or not, are not conducive to good indoor air quality for students and staff. This would include "plug in" and scent jars. Students and staff with breathing problems and allergies are susceptible to these products, and they should not be used at school.
Contact: Beery Johnson 671-4000
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ST. JOSEPH SCHOOL DISTRICT STUDENT & PERSONNEL SAFETY As you can well understand, student safety is of great importance to the St. Joseph School District. It is mandatory that we take measures that will assure safety and security for our students and staff measures: 1. Lock all entrances to your building after school is in session, except for the main entrance. (Secondary schools may have 2 unlocked doors as needed). In buildings with keyless entry doors, all exterior doors should be locked at all times during school hours except in special circumstances approved by the building administrator. 2. Teachers should be stationed at their classroom entrance upon the arrival of students, and during class breaks. 3.
Designate and utilize personnel to patrol the halls, playground, rest rooms, gymnasium and cafeteria areas.
4. All visitors must sign in and out on a visitor’s log (District staff with valid identification optional) 5. Review the safety procedures booklet and crisis plan with your staff. Each classroom must have a VISIBLE safety procedure booklet. 6. Perform required drills such as; Intruder Drill (Shelter in Place), Fire Drill, Tornado/Disaster Drill, and Bus Evacuation Drill. 7. Each classroom teacher should have an accurate and up-to-date student roster. 8. Designate and utilize personnel to monitor students loading and unloading school buses. 9. Perform/add additional safety procedures to fit your individual school needs to improve safety at your school. The building principal is the Safety Administrator at his or her building and should take any and all safety precautionary measures to ensure the safety and well being of students and staff. All emergency situations must be reported to the Superintendent’s office immediately at 6714000. Contact: Beery Johnson 671-4000
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SAFETY PROGRAM 1.
The safety of each student, staff member and guest is of primary importance to the Board of Education and District Administration. Each of us has a responsibility to act in a safe manner and report any unsafe conditions.
2.
Political sub-divisions can be held liable for injuries caused by the condition of a public entity’s property if the plaintiff establishes that the property was in dangerous condition at the time of injury.
3.
ALL staff members are responsible for notifying the principal or appropriate supervisor whenever dangerous or hazardous conditions exist. a. b. c. d. e. f.
Faulty steps and sidewalks Slippery floors and walkways. Tripping hazards. Fire hazards Unguarded shop and building maintenance equipment. Unsafe instructional equipment such as: 1. 2. 3. 4. 5.
g.
gymnasium equipment science equipment industrial arts equipment craft equipment home economics equipment (kitchen)
Failure to wear safety glasses in areas required by state law.
TOTAL COOPERATION IS ESSENTIAL IN THIS PROGRAM!!!
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VISITORS LOG SHEET NAME OF VISITOR
DATE
REASON FOR VISIT/COMMENTS
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Emergency Phone Numbers American Red Cross Emergency Services
232-8439
Apple Bus Company
273-0041
Child Abuse Hotline
800-392-3738
Counseling Office
671-4451
County/City Health Department
271-4636
Director of Safety & Transportation
671-4000, 271-3620
District Office
671-4000
General emergency/ Fire / Police stations
911
Heartland Regional Center
271-6000
Maintenance Office
671-4260
Mental Health
888-279-8188
Poison Control Center
800-222-1222
SJSD After Hours Emergency
244-6727
Superintendent’s Office
671-4000
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District Office Crisis Team (D.O.C.T) D.O.C.T will assess situations and decide the procedure for crisis management.
The District Office Crisis Team (D.O.C.T) will be comprised of the following: • Superintendent • Assistant to the Superintendent • Director of Transportation and Safety
1. In the event of a crisis, the superintendent’s office should be notified immediately. The superintendent will then notify the remaining members of the crisis team and determine the next step in plan. In the event of an emergency call 911 and notify the police immediately. 2. The D.O.C.T could call on additional team members in a crisis. These include: •
Director of Human Resources
•
Director of Operations
•
Associate Superintendent
•
Chief Operating Officer
3. If it is decided that additional assistance is needed, the Principal’s Assistance Team (P.A.T.) will be notified to respond. The P.A.T includes the following: •
One Asst. Principal from each High School
•
One Middle School Administrator
•
One Elementary School Administrator
•
Other Downtown Administration
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Violence Prevention The St. Joseph School District is dedicated to maintaining a safe and secure environment. Every employee is an important part of this effort and must maintain a proactive mindset to prevent violence.
Identify, Assess, and Manage: Identify- Report any suspicious behavior or concerns that an individual may be on a path to violence. Assess- Assessments of individuals are conducted at a variety of levels. Building administrators are responsible for ensuring that an individual who has been identified as exhibiting thoughts or behavior of concern is effectively assessed regarding his or her potential for violent activity. Assessments are to be conducted by a Building Assessment Team comprised of administrator(s), counselor(s), and other building staff. School Resource Officers and the Director of Safety should be called in when needed. Manage- Upon the conclusion of the assessment, the appropriate administrators will assume responsibility for the individual or situation. Effective management of a potential violent person or situation is critical to the success of violence prevention efforts. In emergencies- CALL 911
Everyday violence prevention efforts: 1. Observe and assess workplace daily. 2. Report anything that does not look or feel “right.� 3. Respond to statements of concern by staff or students. 4. Understand student’s normal behaviors and thinking. 5. Report any behavior that raises concern. 6. Identify bullying or intimidation that occurs inside or outside of the classrooms. Engage a team effort to defuse such behaviors before it results in violence. 7. Question unfamiliar or unknown individuals inside the school- offer them assistance. 8. Know your workplace; spend a few minutes to consider a plan of action in an emergency situation.
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Handling Angry People: 1. Do not visibly react with surprise, disgust or fear to their language or volume. 2. Maintain eye contact. Do not stare or glare. 3. Be courteous- don’t yell back. Give the individual a reasonable amount of time to vent their emotions. 4. Use the person’s name. 5. Ask them to sit down and remain standing if they do. Do not touch the individual. 6. Express empathy, sympathy, or concern. 7. Offer alternative solutions if available. 8. Use pre-arranged hand signals to a co-worker to signal for assistance or 911 notifications.
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Intruder 1. Access to the school from outside is limited to monitored entrances throughout the school day. Visitors who are cleared will be given a badge marked with the current date. Strangers not displaying a valid badge should be stopped and directed to the office. 2. If the intruder becomes violent or displays a weapon, teachers may be notified to “shelter in place” or to evacuate the building. Follow all “shelter in place” or evacuation protocol. Administrator Reminders: 1. Notify the Superintendent’s office when the incident occurs. 2. Intruder drills are to be conducted: •
Once in September
•
Once between January and April
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Inclement Weather Heavy Snowfall or Icy conditions: 1. The Superintendent shall make the decision on whether or not to hold school no later than 5:45 a.m. 2. If bad weather conditions occur while school is in session, the decision to dismiss should be made by 11:00 a.m. in order for the transportation system to respond. •
An intercom announcement should be made for all students and staff.
• •
Make sure lunch schedule fits within the early dismissal schedule, if possible. Every child should have the opportunity to eat lunch before leaving the school . Keep bus-riding students indoors until buses have arrived.
•
Building Engineers should have sidewalks cleared and salted prior to dismissal.
•
Building administration will allow students to make necessary phone calls and arrangements. Notification will be sent from the district office to parents and guardians.
3. Building administration will allow students to make necessary phone calls and arrangements. Notification will be sent from the district office to parents and guardians.
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Tornado Tornado Watch: 1. Teachers and staff will be notified of a tornado watch in the area. Classes will continue. 2. During a watch classes will not meet or go outside the building until the watch has ended. 3. Monitor the primary television, radio, or internet outlets. 4. Prepare for possible relocation/shelter (prepare for movements of handicapped persons who may require additional assistance for relocation) Tornado Warning: 1. Classes are discontinued. Students will not be dismissed and will be retained at vicinity for the duration of the tornado warning. 2. When the alarm is sounded, students and staff will move quickly to the designated shelter area (lowest level, interior area, no glass, or wide span roof). 3. Students and staff should bring a hard covered notebook/book in order to cover their head. When at the shelter students should assume the protective squatting position against a wall. 4. Teachers will verify attendance. They will use the red portion of the safety pamphlet to signify a missing or injured student, and the green to signify that all students are accounted for. 5. Monitor the primary television, radio, or internet outlets. 6. Everyone will remain in position until instructed to do otherwise by the building administration. Everyone must remain at the shelter area until the warning expires according to weather services. 7. After the warning ends, teachers will verify attendance again using the appropriate red or green sheet, and await further instructions from the administration.
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Post Tornado Emergency Management: 1. 911 must be notified in the case of any injuries or physical damage. 2. If appropriate, relocation or reunification procedures must be initiated. 3. All persons must be advised to not touch electrical wires or electrical devices. Fire alarms or any electrical device that can cause a spark should not be used. 4. The building should be evacuated immediately if the odor of natural gas is detected. 5. Panic must be avoided. Staff should maintain orderly control of student body. Administrator reminders: 1. Notify Superintendent’s Office when incident occurs. 2. Tornado drill instructions are to be posted in every classroom. 3. Tornado drills are to be conducted: •
Once in August
•
Once in conjunction with the annual statewide tornado drill held between JanuaryApril.
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Earthquake Earthquakes strike without warning. The immediate need is to protect students and staff by seeking the best available cover. 1. Duck, cover, hold: •
Teachers and staff must react calmly to avoid panic.
•
Everyone should crouch underneath a desk, table, or bench.
•
It is important to cover head with coat, book, or hands.
•
Remember to stay away from outside walls and glass.
•
Those outside should move away from the building and any electrical wires.
•
Doors should be left open in order to prevent jamming.
2. Everyone should stay in protective positions until debris stops falling and the tremors end. 3. Staff should be advised to be prepared to drop, cover, and hold for aftershocks. 4. Staff should check for injuries and take roll. 5. The administration should assess whether or not authorities should be notified (police, fire department, ambulance). They should determine if the building needs to be evacuated. 6. If fire alarm or alternative fire alarm is sounded everyone should evacuate using proper evacuation protocol: •
Move away from building and electrical lines to assembly area.
•
Verify attendance by using the red side of the Safety Procedure Manual to signal that students are missing or injured. Use the green side to signal all students are safe and accounted for.
•
Check for injuries. Do not reenter building until instructed to do so.
Administrator Reminders: 1. Notify Superintendent’s office when incident occurs. 2. All schools must participate in the annual Great Central U.S. Shakeout Drill held in late winter-spring.
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Fire Discovery of a fire: 1. Activate the fire alarm. Evacuate immediately. •
Evacuate the students according to proper evacuation protocol. If primary route is blocked select a safe alternate route.
•
Keep low and avoid breathing smoke as it can impair mental and physical functions
2. Call 911 to ensure fire department notification 3. Notify the Superintendent’s Office. 4. All personnel should move away from the building to the assembly area. Teachers should verify attendance. Use the red side of the Safety Procedure Manual to signal that student(s) are missing or injured. Use the green side to signal all students are safe and accounted for. 5. Check for injuries among students. If necessary, escort any injured students or personnel to the onsite first aid area. 6. Do not reenter the building until instructed to do so. 7. Use a portable fire extinguisher only if the following are true: •
You are trained to use the extinguisher
•
The fire is small and confined to the immediate area that it began
•
Evacuation has already been initiated, and the fire department called
Administrator reminders: 1. Notify Superintendent’s Office when incident occurs. 2. Fire drill evacuation routes and alternates are to be posted in every classroom. 3. Fire drills are to be conducted: •
Once in August
•
Once between September-December
•
Once between January-May.
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Hazardous Materials Depending on the location and nature of the spill or leak depends on the proper protocol. In some instances it may be safer inside the school rather than outside. The building administration along with any HAZMAT staff members and the local fire department will determine whether to move indoors or evacuate. Staff should be prepared to await instructions.
Moving inside: 1. Staff may be told to shelter in place. This will include closing doors and windows. The ventilation system will be turned off. 2. Teachers may be instructed to move their students into a large area such as the cafeteria or gymnasium where the building emergency response team will use duct tape and plastic to seal all air passages. 3. It’s important for staff to remain calm and avoid student panic. Evacuating: 1. If the fumes are located inside the building and can be ignited by an electrical spark electrical utilities will be immediately shut off. Communication will be done by mouth as the buildings leaders will move to classrooms by foot and direct staff. 2. Teachers should make sure windows are closed before evacuating. Attendance should be taken, and a copy of the flipbook procedures carried with. 3. All personnel should move a safe and considerable distance from the school. Once in the designated assembly area attendance should be recorded again, and administrators notified of any missing persons. 4. The building should not be reentered until further notification by administration.
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Utility Failures The after-hours emergency number to report a problem to maintenance is 244-6727. During hours of operation, non-emergency questions concerning utilities can be made to our Maintenance Department at 671-4260. Electrical Power Failures: Electrical power failures should be reported to a building administrator immediately. The administrator will then contact KCPL at 888-471-5275 and then notify the Superintendent’s Office at 671-4000. Gas leaks: Gas leaks are dealt with utilizing the HAZMAT procedure. Electrical devices such as the public address (PA) systems, bells, telephones, cellular phones, and light switches should not be used in the presence of gas. Once you move safely away from the gas notify 911, then Missouri gas at 800-5821234 as well as the Superintendent’s Office at 671-4000. Water line break: Broken water lines should be reported to the building administrator, who will direct the building custodian to shut off the main water valve and then notify the water company at 233-8844 (233-6873 after hours). The Superintendent’s Office should also be notified at 671-4000.
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Bioterrorism
Convey biosafety alert notices to students. Only relay information given by the administration. If the school is the target of a bioterrorist attack, follow HAZMAT protocol. The administration will provide information regarding the threat, transmission, possible symptoms, and decontamination. It is most likely that bioterrorist acts will be detected after incubation period of the agent or symptoms develop.
The terrorism advisory system is as follows: 1. Severe (red): •
The school should be prepared for immediate action of emergency management.
•
Access to the school should be restricted to essential personnel.
•
Outside activities and field trips should be canceled.
•
Mental health services needed to be provided for anxious students and staff.
2. High (orange): •
School and district emergency response teams should be on standby alert status.
•
All entrances should be monitored.
•
Parents and students need to be alerted for preparedness measures.
3. Elevated (yellow): •
The emergency plan should be reviewed with school staff and public officials.
•
Alternative communication capabilities should be tested.
4. Guarded (blue): •
Confirm emergency exercises are current.
•
Confirm emergency response training and teams are current.
5. Low (green): •
Continue operations as normal. 230
When there is a Biosafety Alert the students need to remain informed. Classroom hygiene needs to be maintained, and staff should be advised to be observant of suspicious packages as well as physical symptoms.
1. Students and staff should frequently wash hands and avoid biting fingernails, rubbing eyes, and licking fingers to avoid contamination. Surfaces should be decontaminated daily. 2. Mail and packages should be handled with gloves. It should be opened in a controlled area with limited access. Consider a package or letter suspicious if: •
It’s unexpected or from someone unfamiliar.
•
It’s addressed to someone no longer present at the facility.
•
No return address or the return address doesn’t match the postmark.
•
It has an unusual weight or shape.
•
It’s marked with restrictive endorsements, such as “personal” or “confidential.”
•
It has protruding wires, strange odors or stains, or makes a noise.
3. Proper waste management should be used. Place infectious waste in the labeled “red bag” at the nurse’s office. 4. If any students or staff members are exposed to contaminated materials the school nurse should be notified for medical attention. Needle sticks should be reported to the school nurse immediately. •
Gloves should be used for protection when working around body fluids and blood. Change gloves in between patients, and wash hands after removing gloves.
•
Glasses, goggles, or masks should be utilized to protect the face from splashes.
•
Resuscitation equipment and devices should be used for mouth-to-mouth resuscitation.
5. Staff should be vigilant for physical symptoms. The school nurse should be notified if any of the following occur: •
Influenza-like illness-malaise, headache, fever, cough, and sore throat.
•
Hemorrhagic disease- bleeding from the skin or mucus membrane surfaces, or reddish or purplish spots, or discolorations on the skin or mucus membrane surfaces. 231
•
Gastrointestinal illness-diarrhea, vomit, abdominal pain or cramps- without or without fever.
•
Neurological illness- headache, sensitivity to light, confusion, convulsions, double/blurred vision, drooping eyelids, muscle twitching, difficulty talking/swallowing, weakness, or paralysis.
•
Rashes- with or without fever.
•
Fever- fever with an unknown origin.
•
Respiratory illness- cough, sore throat, trouble breathing- with or without fever.
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Suicide 1. If any employee believes that an student intends to harm himself/herself the following protocol should be followed: • • • •
Do not leave that person alone Notify the building administration and building counselor. Remain calm- remove other students as appropriate. Do not allow the individual to leave the grounds unsupervised- only a parent, Family Guidance Screener, or a School Resource Officer must assume direct responsibility of the student before he/she is allowed to leave.
2. If a student or staff member commits suicide at school the following protocol should be followed: • • • • • • •
Secure the area where the suicide occurred as a crime scene. Notify the building administration. The administration will notify law enforcement and the Superintendent’s office. Be sure all students who witnessed the suicide are removed from the vicinity and placed under the supervision of a counselor or teacher. Keep a record of all witnesses. The administration will turn off the bell system if possible and notify all teachers to hold students until further notice. Do not allow students to leave school prior to normal dismissal without the approval of the parent/guardian. Contain story to protect the privacy of the family.
3. If a student commits suicide away from school grounds the following protocol should be followed: • • • •
Contact Beery Johnson, Director of Safety, at 816-271-3620 or 816-253-9258. Mr. Johnson will inform the Guidance Coordinator, the Superintendent’s Office, and others as deemed appropriate. The Guidance Coordinator will contact other counselors and start the process to provide for the counseling needs of students. Contain story to protect the privacy of the family.
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Medical Emergencies •
Responses to students, staff, or visitors who experience illness or injury on St. Joseph School District properties must be quick and decisive.
•
The school nurse is the primary first responder to medical emergencies. In the absence of a school nurse the building administrators will assess these situations. Utilize any other first aid trained personnel.
•
In the event of student injury the school nurse and the building administration will decide if the situation warrants parental notification and requires hospital emergency room medical attention.
•
All student injuries need to be documented using the SJSD incident report form located on the district homepage under the Administrative Services>Student Services tab. Employee accidents should be reported using the employee accident form under Administrative Services>Human Resources tab. For guests, complete the guest accident form on the district homepage under the Administrative Services’>Student Services tab.
In the event of a traumatic injury or illness on school property: 1. The school nurse and the building administration should be notified for immediate assistance, if no one is available at the school office notify 911. 2. Staff should protect themselves and others against blood borne pathogens. •
Lifesaving procedures should only be performed IF QUALIFIED. Protect yourself and others against blood borne pathogens.
3. The property of the injured staff member or students should be secured. 4. Staff should be prepared to notify the counselor for any witnessing or affected students. Cases requiring hospital emergency medical attention: 1. 911 should be called immediately. 2. Be ready with the following information for the 911 operator: •
Location and telephone number
•
Nature of the injury or illness
•
Age and gender of patient 234
•
Synopsis of events
3. The patient should not be left alone while awaiting the arrival of emergency medical services. 4. The patient should be awarded as much privacy as possible. 5. The emergency responders should be met outside the building and escorted to the patient’s location. 6. Parents and guardians need to be notified immediately of the treating hospital’s name, address and telephone number. The building administration should determine whether or not a SJSD representative should be present at the hospital to assist the family. 7. Contact the Superintendent’s Office.
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Lockdown Procedures 1. The school may be asked to go into “lockdown” mode when there is a safety threat that is assessed as precautionary rather than immediate danger. 2. An announcement over the intercom will be made to move into lockdown mode. If possible, the building leader will give further instructions and/or general explanations for going into lockdown. 4. During lockdown, teachers may be asked to lock the classroom doors, close blinds, and cover all exterior windows. •
If all students are present and okay, green paper should be taped to the window.
•
If a student is missing or injured, red paper should be taped to the window and call the office.
5. In special circumstances teachers may need to change classrooms. 6. An announcement will be made when the lockdown ends.
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Shelter in Place “Shelter in place” is a short-term response to immediate danger. The “shelter in place” announcement will be made over the intercom. 1. Classroom doors should be closed and secured. Students should be seated on the floor against the wall on the side of the room where the entrance is. Door windows should be covered. 2. If students are present and okay, green paper should be taped to the door window and an outside window. 3. If a student is missing or injured, red paper should be taped to the door window and an outside window. 4. No talking. 5. Do not respond to a knock on the door. 6. Students are trained that they will not be readmitted to their classroom if caught outside. They are to report to one of the offices. Designated hall monitors will assist them. Report missing students to the main office using the intercom. 7. If possible, the office will turn off the bell system. Bells should be disregarded.
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Evacuation Evacuation is a significant measure and should only be considered after careful consideration. Ensure that evacuation will not lead to a higher risk environment than remaining in place. The building administrator is responsible for making this initial decision and carrying out the plan of action. 1. Confirm that evacuation routes are clear and safe. 2. Confirm that assembly area on campus is clear and safe. Keep students away from streets, parking lots, and emergency equipment. 3. Notify the police or fire department via 911. 4. Notify the Superintendent’s Office. 5. Clear restrooms and locker rooms. 6. Teachers will account for students via rosters. All missing student’s names need to be passed on to administrators immediately. 7. Administrators account for all teachers, staff, and visitors. Missing person’s names should be passed on to emergency responders. 8. The school nurse should take medications and first aid supplies.
Bus Evacuations 1. Bus evacuation drills are required by the state twice/year for all students. 2. Please schedule all bus evacuation drills with Apple Bus Company at 273-0041. a. Call Apple Bus Company to schedule first evacuation in September. b. Call Apple Bus Company to schedule second evacuation March 1-15.
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Reunification Process The Student/Family Reunification Team is responsible for supervising the reunification site and releasing students to their parents/guardians. Double Gate System: Staff will be located in two areas. The first area, the “holding area,” will be where students wait for their parents. The second area includes the “report point,” and the “student release point.” Parents and Guardians will report to this area and wait for their students to join them. These areas will be close in proximity but separate. Holding Area Operation: Teachers will remain with their assigned students in the holding area. Each will have a list of the students’ names and the students’ parents/guardians as well. Absences from that start of day and early departures will be noted. At the end of the day, teachers will contact all parents/guardians that have not picked up their students. Release Point Operation: When a parent/guardian arrives at the release point they will be asked for their name of the student being picked up. The parent/guardian will then be asked to show proof of their identification (driver’s license or other government issued photo ID). When their identity is confirmed, the staff member will send a runner or radio telephone to notify the staging area that the designated student(s) should be escorted to the release point. When the student arrives at the release point the parent will sign for the student(s) on the Student Release Form, and the student is then released into the parent/guardian care.
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Reunification Double Gate System:
Student Holding Area 2+ Reunification Team Members Members
Report Point 2+ Team
Runner
Runner Student Release Point 2+ Team Members
Mental Health
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Student Release Form To be completed by parent/guardian picking up student: Please Print: Student’s Name: ______________________________________________________________ Teacher: ______________________________________ Grade: _________________________ Name of adult picking up student: ________________________________________________ To be filled in by Reporting Point Team Member: Proof of I.D.: Yes________ No_________ Emergency Contact Information grants permission for pickup by this adult: Yes_______
No_________
Student Status To be filled out by Holding Area Team Member: Sent with Runner: ________ Not available for release:
Absent: _______
First Aid: _______
Missing: _______
Other: _______
Hospital: _______
Comments:
To be filled out by Release Point Team Member: Confirm that student is matched with correct adult- have requesting adult sign for student. Parent/Guardian signature: ____________________________________________________ Date: ___________________________
Time: ____________________________
Staff Member Initials: _______
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Bomb Threat Protocol
•
Telephone Threat: Keep caller on the line- get as much information as possible. Pay attention to details such as background noises, and make an educated guess as to the caller’s sex, age, and race.
•
Fill out the Bomb Threat Record Form.
•
Initiate a trace-hang up and immediately pick up the same line, ensure a dial tone and dial *57. If trace is successful it will notify you to call SW Bell Call Trace Center at 800-281-4088.
•
•
•
When you reach the center notify them that you initiated a call trace, and give them your telephone number and city. Use discretion in order to prevent wide spread panic. Discuss matters with administrators only.
Written Threat: Note, computer screen, etc.
•
Preserve Writing- do not touch.
•
Preserve surrounding area, and close off the area if necessary. (If found written on a wall or bathroom stall close access to the area).
•
Notify building administrator immediately.
•
Photograph writing, if possible
•
Use discretion in order to prevent wide spread panic. Discuss matters with administrators only.
Analyzing the threat: 1. All bomb threats must be taken seriously. Threats will be assessed before acted on. 2. Once the threat is received, the details of the threat must be examined carefully to determine the seriousness of the threat. 3. The assessment inquiry will be enacted by the Threat Assessment Team. 4. The Threat Assessment Team includes the building administration, the District Office Crisis Team and the School Resource Officers.
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Low Level Threat: a threat that poses minimal risk to public safety. • Threat is vague or indirect. • Information contained in the threat is implausible. • Threat is inconsistent. • Threat is made by young child (under 10) and laughter is heard in the background.
Medium Level Threat: a threat that could be carried out but seems unrealistic. • Threat is more concrete. • Plan seems premeditated. • General indication of place and time. • No strong indication of preparatory steps taken.
High Level Threat: A threat that poses a serious danger to public safety. • Wording is direct and specific. • The threat suggests concrete steps have been taken to carry out act. • Threat is realistic and plausible.
The following steps should be followed in all cases: 1. Notify the Superintendent’s office and building crisis teams upon the receipt of the information regarding the bomb threat. 2. Assess the threat and decide on the appropriate response. 3. Decide if more law enforcement or the Principal’s Assistance Team needs to be notified to conduct a search or threat investigation. 4. Move the school into lockdown mode, or, if necessary, evacuate. Based on the threat assessment, there are four possibilities in response to a bomb threat: 1. Conduct a low profile search of the exterior grounds and public areas during lockdown mode. -Only trained personnel should attempt to move a suspicious device. If a suspicious object is found notify the building administration, on-site police officers, School Resource Officers, or the District Office Crisis Team/Superintendent’s office. 2. Conduct a comprehensive search which includes the building’s staff to ensure the entire grounds are covered during lockdown mode. Start on the outside of the building and work inward. Bombs are more likely to be placed outside of a building than inside. 3. Evacuate after searching. 4. Evacuate immediately- This option would be the response in a high-threat assessment. *In order to dissuade students from using bomb threats to create disruptions do not release students unless they will be required to make up the school day.
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Disaster Drill Report Form Each school should send this completed electronic form to Beery Johnson by May 20. School: _________________________________________ Minimum drill requirements: • August: 1 fire & 1 tornado • September- December: 1 fire, 1 intruder, & 1 bus evacuation • January-April: 1 fire, 1 tornado, 1 intruder, 1 bus evacuation, & 1 earthquake Drill:
Drill Date:
August Fire: August Tornado: September Bus Evacuation Sept.-Dec. Intruder Sept.-Dec. Fire Jan.-April Fire Jan.-April Intruder March 1-15 Bus Evacuation Statewide Tornado Drill Great Shakeout: Earthquake
• • •
Drill Start Time:
Drill End Time:
Specific Drill Objective:
Head Count:
Additional Comments:
TBA Feb. 7, 2013 10:15 a.m.
Call Apple Bus Company 273-0041 to schedule September and March bus evacuation drills. Schedule the Director of Safety to attend one drill/year. Check NOAA radio at least once per month.
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HUMAN RESOURCES 925 FELIX ST. ST. JOSEPH, MO. 64501 PHONE 816-671-4000 FAX 816-671-4013
Request for Air Conditioner Form Name: ____________________________________________________________ Student / Staff School/Building: ______________________________________________________________ Name of treating licensed medical doctor: ___________________________________________ Office phone number: __________________________________________________________ Medical practice (field of specialization): ____________________________________________ Air Conditioning is a medical necessity _______ Yes ________ No _____________Date If answer is yes, please provide medical condition requiring air conditioning, as well as any restrictions or explanations needed to take into consideration for this student/staff. _________________________________________________________________________________ _________________________________________________________________________________ ________________________________________________________________________ •
__________________________________ Licensed Medical Doctor’s Signature
_______________ Date
__________________________________ District Office Signature
_______________ Date
This is a confidential record and it shall be maintained according to the law.
EDUCATING EACH CHILD FOR SUCCESS
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FILE: KG-AF APPLICATION FOR USE OF DISTRICT PROPERTY RELEASE/INDEMNITY AGREEMENT
Facility Request Information: Name of Organization ______________________________ Phone Number______________ Individual Responsible ______________________________Phone Number ______________ Facility Requested _________________________________ Dates Requested _____________ Purpose of Event___________________________________ Opening /Closing Hours_______ The organization has submitted proof of liability insurance Yes___________ No _____________ Fee Schedule: The organization agrees to pay in advance the applicable fee(s) for the use of District facilities. Fees must be paid to St. Joseph School District if: • The organization will be charging admission or other fees, or • The use is outside of regularly scheduled custodial hours Keatley Center Gym Keatley Center Rooms Classroom Secondary Gym Facilities Elementary Gym Facilities
$20 per hour $20 per hour $20 each $150 each $100 each
based on 3-hour limit based on 3-hour limit based on 3-hour limit
Facility Use Fees: Services falling on a Saturday or Sunday are subject to $25 opening fee.
Type of Property Needed Gymnasium Auditorium Cafeteria Dining Room Kitchen Stadium Classroom(s) Numbers: Other: _____
Facility Fee
Opening Fee
Total Use Fee
TOTAL FACILITY USE CHARGE: $_______________ The use of tobacco products, alcoholic beverages, and gambling in any form is not permitted in school buildings.
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File:KG-AF Personnel Fees: Engineer and/or Food Service personnel must be committed to working this event before approval can be given for use of the facility. Employee Type Name of Employee* Total Hours Hourly Rate Total Cost Engineer $21.09 Food Service $16.97 Engineer $21.09 Food Service $16.97 *To be completed by Building Administrator TOTAL PERSONNEL CHARGE: $_________________ Total Charge for Use of District Property: Facility Use Charge $________+ Personnel Charge $________ = Total Charge $_________ Both the Organization and myself as an individual understand that district equipment cannot be removed from school property. Both the Organization and myself as an individual agree to exercise care in protecting school equipment and to prevent damage to school equipment. In the event damage results to either the building or any equipment, regardless of the cause, the Organization and myself as an individual agree to reimburse the district for the repair or replacement at the district’s discretion. I understand that use of the facility is subject to availability of District replacement at the district’s discretion. I understand that use of the facility is subject to availability of District personnel for building supervision. _________________________________________________ Representative of User Group and as individual Signature
_________________ Date
I have confirmed that District personnel named above has committed to working this event. _____________________________ _________________ Superintendent/Designee Signature Date (Building Administrator)
Notified Applicant ____________ Date
INTERNAL USE ONLY: Please complete this form and send to Student Services for approval, NOT LESS THAN ONE WEEK IN ADVANCE OF EACH NON-SCHOOL ACTIVITY requiring the opening of the building after school hours. Approved copies will be returned to the Principal and to the Maintenance Dept. No approval can be given without the submission of these forms properly completed. For School activities, Student Services does not receive a copy. The School will send a copy to the Maintenance Dept. and retain one copy for their records. Student Services will send a copy of all approved building agreements requiring payment to the Business Office. It is the responsibility of the Building Administrator to contact Maintenance to obtain willing personnel to work the event requested prior to signing application, submitting the request to Student Services and notifying applicant if approved. Approved by: ___________________________________________________ Assistant Director for Student Services
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Date ____________
Board Meeting Attendance 2012 - 2013 Building principals have been assigned specific dates to attend a SJSD Board of Education study session and board meeting. The board meeting begins promptly at 5:30 p.m. Assistant principals and interns are encouraged to attend with their principals. Please note on the calendar your assigned dates. If you have any conflicts, please make arrangements to switch months with another principal and notify your Director of Elementary or Secondary Education of the change.
Schedule for Principals to Attend Board Meetings
August 27, 2012 October 8, 2012 November 12, 2012 December 10, 2012 January 14, 2013 February 11, 2013 March 11, 2013 April 8, 2013 May 13, 2013
Bode Ms. Roberta Dias Central Dr. Marlie Williams Spring Garden Mrs. Lara Gilpin Webster Learning Ctr. Mrs. Betty Wymore Benton Dr. Jeanette Westfall Robidoux Ms. Precious Kurth Lafayette Dr. Tyran Sumy Colgan Center Mrs. Michele Thomason Truman Mrs. Sandra Steggall
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Edison Dr. Matt Martz Coleman Michael Otto Lindbergh Dr. Julie Gaddie Ellison Mrs. Kim Siela Hyde Mrs. Jeaneen Boyer Pickett Mrs. Sarah Gerving Field Dr. Deborah Stephens Pershing Mrs. Tara Wells Lake Dr. Jasmine Briedwell
Board Meeting Dates August 27, 2012 October 8, 2012 November 12, 2012 December 10, 2012 January 14, 2013
February 11, 2013 March 11, 2013 April 8, 2013 May 13, 2013 June 24, 2013
All Board meeting start at 5:30 p.m.
Time Report Days July 9, 2012 August 6, 2012 September 10, 2012 October 8, 2012 November 12, 2012 December 10, 2012
January 7, 2013 February 11, 2013 March 10, 2013 April 14, 2013 May 12, 2013 June 9, 2013
Professional Development Days August 13-14, 2012-- K12 January 4, 2012--K12 February 19, 2012--K12
Staff Holidays Labor Day- September 3, 2012 Thanksgiving-November 22-23, 2012 Christmas-December 22-January 3, 2013 Martin Luther King Day-January 21, 2013
Presidents Day-February 18, 2013 Spring Break-March25-29, 2013 Memorial Day-May 27, 2013 Independence Day-July 4, 2013
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St. Joseph PTA Council Meetings 2012-2013 Hillyard Technical Center – Room #103 7:00 – 8:00 p.m. Dr. Melody Smith has asked that each principal attend half of the PTA Council meetings. Your assigned dates are listed below. If you cannot attend on a specific date, please ask another principal to switch with you. September 4, November 5, January 7, March 4 Hyde Elementary Lake Elementary Mark Twain Elementary Coleman Elementary Pickett Elementary Skaith Elementary
Lafayette High School Lindbergh Elementary Noyes Elementary Pershing Elementary Robidoux Middle School Spring Garden Middle School
October 1, December 3, April 1, May 6 Alternative Resource Center Central High School Edison Elementary Field Elementary Hosea Elementary Parkway Elementary
Benton High School Bode Middle School Ellison Elementary Hall Elementary Humboldt Elementary Truman Middle School
All Schools Please Attend: February 7, 2013 6:00 – 8:00 p.m. Founders’ Day Dinner at Word of Life Church
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SJSD Warehouse 2735 Pear Street Hours of Operation Warehouse: 7:00 a.m. - 3:30 p.m. Records: 8:00 a.m. - 4:30 p.m. Crayons to Computers: 8:00 a.m. - 4:30 a.m. (Hours vary) Monday through Friday The Pear Street Warehouse was established to fulfill the needs for a centralized system of purchasing, receiving, inventory control and distribution of goods used in the day to day operations of the St. Joseph Public Schools. Programs located at Pear Street Warehouse Warehouse—phone (816) 671-4055—Contact Mark Colgan Student Records—Phone (816) 671-4070—Contact Christina Holmes Crayons to Computers—phone (816) 671-4264—Contact Christina Holmes SJSD Warehouse resources: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16.
Textbooks/curriculum materials Bulk Boiler Supplies Custodial/Housekeeping supplies Office supplies Nutrition Services: Cold & Dry Storage Technology supplies Furniture – new & used Print Shop materials/paper Nursing supplies Athletic supplies Special Services supplies Risers, tables, chairs, and choral platforms Emergency preparedness district supplies Records Crayons to Computers Homeless Supplies/Storage
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Warehouse Process & Procedures Software School Dude (Inventory Direct, Maintenance Direct) Inventory Direct Used for monitoring and tracking of all consumable supplies stocked at the Pear Street Warehouse. Requests are placed by either the secretary or designee through Inventory Direct, via the internet. These supplies are delivered to each SJSD building via “Commodity Trucks”, every Monday. Supplies that work through this system are as follows: nursing supplies, custodial supplies, office supplies, and other small item requests. The inventory program is monitored and managed by warehouse personnel. * Requests must be placed by Wednesday by 3:30 p.m. to allow sufficient time to approve, fill and distribute supplies on Monday. *Please contact Skyler Thompson or Mark Colgan with any related questions. Maintenance Direct Used for the delivery and pickup of chairs, tables and other similar bulk item requests. Building principals or a designated representative place requests through Maintenance Direct via Internet. Requests are delivered via “Commodity Trucks” to each SJSD building, weekly. Supplies that work through this system are as follows: tables, chairs, risers, choral platforms, technology equipment and other similar bulk items. Requests are processed and completed by warehouse personnel. *Requests for temporary use of tables, chairs, risers and choral platforms must include the date of delivery and preferred date of pick up. *Requests must be placed one month in advance to avoid scheduling problems, due to limited quantity of requested items. * Please contact Jim Howard or Mark Colgan with any related questions Textbook Tracker Books and curriculum These are received, distributed and kept in inventory using the database, “Textbook Tracker”. This process is monitored by warehouse personnel. *Please contact Steve Roberts or Mark Colgan with any related questions. 252
Warehouse Process and Procedures Deposits, Print Shop Materials, Inner School Mail, and Small Packages These are delivered daily without prior request. This is done by the delivery van. Our mail route stops daily at each school to exchange mail bags and pickup cafeteria or activity deposits. *Please be sure to place all mail IN the mail bag and have deposits prepared for your designated pickup time. If the mail will not fit into the mail bag, please label it appropriately and place it with the mail bag. If the shipment cannot be placed in the mail bag location, or it is more than 1 box (weighing no more than 25lbs.), a delivery/pick up request via Maintenance Direct is required. * Delivery/Pickup schedules do NOT run on Snow Days *Summer/Early Out schedules will be abbreviated due to schools closing and available delivery staff. *Please contact Jeremy Reynolds or Mark Colgan with any related questions.
Requesting new or used furniture Requests must be placed by principal to ensure quick and accurate delivery of available furniture. *Please contact Jim Howard or Mark Colgan with any related questions.
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Lunch/Breakfast Prices (2012-2013) Lunch Meal Pattern for Elementary Schools………..........................................$2.30 Lunch Meal Pattern for Middle & High Schools................................................$2.50 Breakfast for Elementary/Middle/High Schools.................................................$1.70 Adult Lunch (includes student teachers).............................................................$3.25 Adult Breakfast...................................................................................................$2.50 Reduced Price Lunch...........................................................................................$ .40 Reduced Price Breakfast..................................................................................... $ .30 Ala Carte Items Bread..................................... $ .50 Dessert................................... $ .75 Fruit........................................ $ .75 Potatoes................................. $ .75 Milk........................................ $ .50
Main Dish (Lunch)................................$1.75 Main Dish (Breakfast)...........................$1.00 Salads.................................................. . $ .75 Vegetables............................................ $ .75
Description BREAD - $.50 -- Includes the following items: Bread (1 slice), hot roll (1 roll), batter bread or cornbread (1 regular sized piece), French bread, (1 slice), peanut butter sandwich (1 slice bread w/peanut butter), crackers (2 pkgs.) DESSERT - $.75 -- Includes the following items: Brownie (1), cookie (1-large or 2-small), cake (1 regular sized piece), cinnamon roll (1), cinnamon bun (1), cinnamon twist (1), fruited gelatin (1 serving), ice cream (1 serving), pudding or cobbler (1 regular sized portion), fruit basket upset (1 regular sized portion). FRUIT - $.75 -- Includes the following items: fresh fruit such as pears, peaches, bananas, apples, oranges (1 whole piece), fresh fruit such as grapes, watermelon, cantaloupe, strawberries (approximately 1/2 cup portion), canned fruit such as applesauce, peaches, pears, fruit cocktail, pineapple (1/2 cup). POTATOES - $.75 -- Includes the following items: French fries, tater tots, tater coins, potato rounds, mashed potatoes, cheese potatoes, (1/2 cup or #8 dipper), tri tater (1 portion), tater sticks (6 sticks). MILK - $.50 -- Includes the following items: 1%, 2% and Skim White (1/2 pint) and Skim Chocolate (1/2 pint)
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MAIN DISH - $1.75 — includes the following items: cheeseburger or beef patty on bun, chicken baked steak on bun, rib-b-q on bun, sloppy Joe on bun, rib beef on bun, chicken grill on bun, and all sandwiches (1 regular sized portion), pizza (1 slice), pig in a blanket (1 portion), soft taco (1 taco w/4 oz. soufflé cup of lettuce & tomato), taco crunch (1 serving), nachos (1 serving), ham & cheese roll-up (1 portion), fish (1 portion), burrito w/chili or cheese (1 portion), submarine sandwich (1 sandwich w/4 oz. soufflé cup of lettuce & tomato), turkey w/gravy (1 regular sized portion-does not include mashed potatoes or bread portion), chicken nuggets (5—does not include bread portion), macaroni & cheese (#8 dipper—does not include peanut butter sandwich), spaghetti w/meat sauce (1/2 cup spaghetti & #12 dipper of meat sauce—does not include bread portion), lasagna (1 serving—does not include bread portion), chili (6 oz. portion w/1 pig crackers), American Noodle Casserole (1 serving—does not include bread portion), chicken or turkey & noodles (1 serving—does not include bread portion). MAIN DISH (Breakfast) - $1.00 — includes the following items: pizza (1 slice), cinnamon toast (2 slices), French toast sticks w/syrup & honey (4), breakfast stick (1), waffle (1), pancakes (2), mini donuts (6), toasted cheese sandwich (2 slices bread & 1 oz. cheese), breakfast fajita (1), biscuit w/gravy & sausage (1 biscuit & 1 sausage patty), cereal w/milk (1 bowl cereal & 1 carton milk). SALADS - $.75 — includes the following items: Tossed salad (1/2 cup in sauce dish w/dressing), potato salad (# 8 dipper), coleslaw (#8 dipper), and all other salads (#8 dipper), lettuce leaf, tomato slice & dill pickles (1 regular sized portion). VEGETABLES - $.75 — includes the following items: cooked vegetables such as green beans, spinach, corn, broccoli, cauliflower, peas, etc. (#8 dipper), raw carrots & celery (9 sticks), vegetable dipper (1 serving), raw broccoli & cauliflower w/dip (1/3 cup raw vegetables w/2 oz. soufflé cup of dip).
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Food Prices for Special Events 2012-2013
Food prices for special events such as PTA meetings, Parent-Teacher Conferences, Advisory Council meetings, etc. will be charged as follow. This does not include delivery. Food items may be picked up at schools designated by the Nutrition Services Department. Cookies............................................................................
$4.00/dozen
Cinnamon Rolls (small)...................................................
$ .70 each
Iced Tea...........................................................................
$5.00/gallon
Coffee..............................................................................
$5.00/gallon
Assorted Box Juices (4 oz. carton)...................................
$ .75 each
Punch...............................................................................
$ 8.00/gallon
To order these items, please contact the Nutrition Services Department (671-4140) at least two (2) weeks in advance.
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Townsend Fund Application forms for 2012-2013 are available from Roxann Beckham in the Human Resource Office, 671-4000. Funds are very limited. We will only be allowing $75 per student which will probably only purchase a winter coat. Please be very selective (based on need, attendance, and free/reduced lunch status) complete forms and send to the Townsend Educational Fund Office. Principals need to sign the application and send all three copies to the Townsend Educational Fund Office (c/o Roxann Beckham). Upon approval by the Director of Student Services, the white and yellow copies will be returned to your school. Give the white copy to the students to take to K-Mart (north or south locations) to obtain their goods. K-MART WILL NOT ACCEPT ANY OTHER FORM, AND BOTH SIGNATURES (Principal and Director of Student Services) MUST BE PRESENT TO QUALIFY. If you have any questions, please feel free to call the Townsend Educational Fund Office at 671-4000. PLEASE WATCH YOUR ALLOCATIONS CAREFULLY! (Allocations are subject to change based on projected funds!) Coleman - 10 Edison - 30 Ellison - 10 Field - 10 Hall - 20 Hosea - 25 Humboldt - 30 Hyde - 25 Lake Contrary - 20
Lindbergh Mark Twain Noyes Parkway Pershing Pickett Skaith Colgan ARC
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- 25 - 20 - 15 - 10 - 10 - 10 - 10 - 5
Assignment of Substitute Teachers For School Business When teachers are absent from school, it is the Office of Human Resources goal to place a competent and reliable substitute teacher in the classroom. For numerous reasons, most of which relate to the number of absences on any given day, it is not always easy to meet that goal. On rare occasions, no substitute may be available. In such instances, one of two things occurs: 1) THE PRINCIPAL COVERS THE CLASS or 2) A CLASSROOM TEACHER IS FORCED TO GIVE UP PLANNING TIME! In either case, everyone suffers, including the children. The following procedures were derived from suggestions from the principals. Please place this bulleting where it will be readily accessible to you and make your staff aware of its contents. NO MORE THAN FIFTEEN (15) TEACHERS WILL BE PERMITTED TO PARTICIPATE IN SCHOOL BUSINESS ACTIVITIES THAT REQUIRE SUBSTITUTE TEACHERS ON ANY GIVEN DAY. OUT-OF-DISTRICT SCHOOL BUSINESS ACTIVITIES WILL BE APPROVED ON A FIRST-COME FIRST-SERVED BASIS. NO SCHOOL BUSINESS REQUESTS FOR FRIDAYS WILL BE HONORED, EXCEPT FOR PRE-APPROVED ACTIVITIES OR COMPETITIONS. Procedures A.
For School Business-Staff Development Activities: 1.
Complete online a Request for Leave form.
2.
Obtain approval and signatures from the Principal and Building PDC Committee Chairperson.
3.
Complete all registration forms that are applicable.
4.
Submit online form to the Human Resources at least 10 working days prior to the activity. Include conference, seminar, or workshop information with all requests for out-of-district activities. THE APPROPRIATE BUDGET NUMBER MUST BE INCLUDED IN THIS REQUEST.
5.
Requests forms will be marked APPROVED or NOT APPROVED, signed by the Coordinator of Staff Development and a copy will be returned to the requester. 259
B.
Pre-Approved Activities or Competitions 1.
At the beginning of the school year, Activities Coordinators will submit a request for all teachers attending activities or competitions which require substitutes in their respective buildings. This request should be submitted to the office of
Human Resources and the following information should be included: a. b. c. d. e.
Date Event Employee Name Subject Substitute Required?
ADDITIONAL SUGGESTIONS 1.
When there is a shortage of substitutes, student teachers or teachers having student teachers, para-professionals, etc., may be used to cover classes.
2.
Principals, Activity Coordinators, and sponsors are encouraged to limit extracurricular activities on Mondays and Fridays.
3.
Teachers should be encouraged to use their personal leaves on days other than Mondays and Fridays.
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Benefits Reminders Building Insurance Representative Each building will have an Insurance Committee representative. Our building representative is: Please provide the name of your building representative to the Benefits Office by the end of the first week of school. ---------------------------------------------------------------------------------------------------Changes in Medical/Dental/Vision Coverage Please remember to update information with the Benefits Office for medical/dental/vision coverage when a change in family status occurs that affects coverage for yourself and/or your dependents. The forms to change coverage status are in the Benefits Office. If possible, the information about the necessary change in coverage should be provided to the Benefits Office prior to the date of the status change. Coverage will end on the date the member or dependent becomes ineligible even if the Benefits Office has not received notification and coverage cannot begin until necessary forms have been completed. Employees have an opportunity each year, in November, to change coverage options (enroll in medical/dental/vision coverage, medical plan selection, decline medical/dental/vision coverage, and add or delete dependent coverage). The change will then become effective on January 1st of the following calendar year. Any other requests to add or delete medical coverage for members or dependents will require a change in family status. Members have 30 days from the date the change in family status occurs to contact the Benefits Office and complete the necessary enrollment change forms. Examples of changes in family status include: Birth (or adoption) of a child Death Marriage Divorce or legal separation Loss of medical coverage due to loss of employment or reduced hours Child reaches limiting age of 25 Contact: Pam Albert, SJSD Benefits Manager pam.albert@sjsd.k12.mo.us Phone: 671-4000 261
Changes in Cafeteria Plan Please remember to update the information for the Section 125 Cafeteria Plan when a change in family status occur which affects medical/dependent coverage for yourself and/or your dependents. The forms to change coverage status are in the Benefits Office. If possible, the information about the necessary change in coverage should be provided to the Benefits Office prior to the date of the status change. Coverage will end on the date the member or dependent becomes ineligible even if the Benefits Office has not received notification, and coverage cannot begin until necessary forms have been completed. Members have 30 days from the date the change in family status occurs to contact the Benefits Office and complete the necessary enrollment change forms. Examples of changes in family status include: - Birth (or adoption) of a child - Death - Marriage - Divorce or legal separation - Loss of medical coverage due to loss of employment or reduced hours - Child reaches limiting age of 26 for medical reimbursement and age of 13 for dependent care reimbursement. Full time employees have an opportunity each year, in November, to enroll in the Cafeteria Plan. Each year, full time employees must re-enroll or enroll in the plan. Contact: Pam Albert, SJSD Benefits Manager pam.albert@sjsd.k12.mo.us Phone: 671-4000
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Cellular Phone Acceptable Use Guidelines All cellular phones are, and shall remain, the property of the St. Joseph School District, subject to its sole control. The District owns all legal rights to control all cellular phone use. All users must comply with these guidelines and with all other District policies and rules that apply. Control Upon recommendation of the superintendent/designee, an employee conducting business on behalf of the St. Joseph School District may be authorized to use, for purposes deemed beneficial to the District, a cell phone to enhance communications, improve the efficiency of staff operations, and otherwise facilitate the execution of employment duties. Approved staff members will be assigned a cell phone and an appropriate service plan based upon the roles and responsibilities of their job assignment. The District reserves all rights relating to cellular phone use by employees, including review and audit of monthly cellular phone bills. The District may withdraw permission for any or all personal or business uses of its cellular phones at any time without cause or explanation. The District will make use of pooled business plans to share cell phone minutes between employees. To ensure that the District does not incur additional costs by exceeding the allotted minutes, employees are expected to use cell phones only in those cases when other methods of communication are not available, except when minutes are free under the District’s service plans; e.g., after 9:00 p.m., on weekends, and from one cell phone to another. Personal Uses Restricted Wireless communication devices are expected to be used for business purposes. They are provided as a personal convenience for employees and personal use must be kept at a minimum. Bills will be reviewed on a random basis, and by request, to identify excessive personal use. Staff use of cell phones should be limited to the constraints of their specific service plan. Staff shall be required to provide justification when their usage exceeds service plan criteria or causes added expense to the District. The District acknowledges that some incidental personal use of District cell phones will occur. Therefore, all employees using a District-provided cell phone must sign an authorization for payroll deduction of the estimated cost of limited personal use. See Exhibits A and B. In limited circumstances, departmental needs may necessitate employees’ use of their personal phones for District business.
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St. Joseph School District Payroll Deduction Personal Use of District Provided Cell Phone It is the practice of The School District of St. Joseph that cell phones be provided to certain employees to enhance communications, improve the efficiency of staff operations, and otherwise facilitate the execution of their employment duties. The District acknowledges that some incidental personal use of District cell phones will occur. • • •
I understand that a phone is provided to me for District use, not for personal use. I certify that I have access to another phone for my primary personal use. I agree to immediately return the phone to the District upon request by the District or upon termination of my employment for any reason.
In order to comply with IRS regulations, I understand and authorize the deduction of $10.00 per month for limited personal use of my district provided cell phone. Name_________________________________________________________________ Signature _____________________________________________________________ Social Security Number or Employee Number_______________________________ Date __________________________________________________________________
************************************************ _____ I do not wish to participate in this plan. I will not have a District cell phone. Name_________________________________________________________________ Signature _____________________________________________________________ Social Security Number or Employee Number_______________________________ Date __________________________________________________________________ Please do not leave any part of this form blank. This form is due to the Business Office within one week of receipt of phone.
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St. Joseph School District Payroll Deduction NO Personal Use of District Provided Cell Phone It is the practice of The School District of St. Joseph that cell phones be provided to certain employees to enhance communications, improve the efficiency of staff operations, and otherwise facilitate the execution of their employment duties. The District acknowledges that some incidental personal use of District cell phones will occur. • • • •
I understand that a phone is provided to me for District use, not for personal use. I certify that I have access to another phone for my personal use. I agree that I will NOT have ANY personal use of the cell phone provided to me by the District. I agree to immediately return the phone to the District upon request by the District or upon termination of my employment for any reason.
Name_________________________________________________________________ Department ___________________________________________________________ Signature _____________________________________________________________ Social Security Number or Employee Number_______________________________ Date __________________________________________________________________ ************************************************ _____ I do not wish to participate in this plan. I will not have a District cell phone. Name_________________________________________________________________ Signature _____________________________________________________________ Social Security Number or Employee Number_______________________________ Date __________________________________________________________________ Please do not leave any part of this form blank. This form is due to the Business Office within one week of receipt of phone.
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Content and Accessibility of School Records 1.
2.
School records fall into two categories. a.
Those required by state law. “. . each public school . . . shall keep a daily register . . . the name, age, date of entrance, and record of attendance of each pupil and studies pursued.” RSMo.171.151
b.
The second category of school records are those maintained at public expense for use of teachers and administrators or because of local board policy. Permanent records such as cumulative folders and high school transcripts fall under the first category. All other records fall under the latter category.
The following observations are offered for your guidelines: a.
Notes when placed in a student cumulative folder become a part of the record.
c.
Records of different pupils kept for information of other teachers are public records within the meaning of the law and these records may be inspected by a person “who can establish to the satisfaction of the court a justifiable interest in the record.”
c.
Parents have the right to inspect records that include progress reports, grades, IQ tests, achievement scores, medical records, psychological reports, and guidance notes. Courts in other states (not Missouri) have stipulated “at the time of inspection of such records by parents appropriate personnel should be present where necessary to prevent misunderstanding by parent of the meaning of the record. . .”
d.
A parent has the right to examine test scores providing they are interpreted by a qualified person at the time of inspection.
3.
It is a cardinal rule of guidance counselors that anecdotal records should be stripped to the bare facts and devoid a value judgment.
4.
Since the cumulative folder is a class one record, it is imperative that the directions on the cumulative card be followed exactly. a.
Confine remarks to factual statements concerning techniques which have been found to be helpful. When completing student’s learning difficulties please be factual. 266
b.
5.
In dealing with separated or divorced parents allow both parents the right to come to school and review the child’s records. This should be done even if a parent has not been awarded custody.
Some words of caution. a.
School records are loaded with potential libel because many school people draw “unwarranted conclusions.” Teachers don’t just write down what happens, they draw conclusions. For example, it is one thing to say that Johnny took a book from a locker, but it’s another thing to say that he stole that book.
b.
School counselors have not yet established a “privileged relationship” in connection with the information received from students. There is no legislation to that effect in the State of Missouri.
c.
Be sure that there are no “conclusions” drawn under sensitive items on the cumulative record or the high school record.
Grievance Procedures (Certificated Staff) Please see Board Policy GBM in the SJSD Board Policy Manual. Hearing Officers: Board Policy GCPA stipulates that Hearing Officers will be selected by the Superintendent of Schools and the names of the officers announced annually. Hearing Officers for the District's Grievance Policy for the school year 2012-2013 are: Mark Hargens Doug Flowers Kay Denver
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Guidelines for Staff Development Projects and Activities: 1. Principals, with assistance from staff members and their professional development committees, should establish priorities for school improvement and staff development projects based on the building’s unit plan. 2. Funds for staff development projects are available through building and the District’s PDC budgets. A staff development plan will be established by each building and be included in their unit plans. 3. Staff members desiring to attend conferences, workshops, or other activities away from their building must submit to their building PDC Committee an In Service Project Proposal form. When approved by that committee and by the building principal, the form is sent to the Coordinator of Staff Development. If building P.D.C. funds are involved, that budget number must appear on the request. A BUDGET NUMBER MUST APPEAR ON THE FORM ALONG WITH THE PRINCIPAL’S AND BUILDING PDC CHAIRPERSON’S SIGNATURE. 4. There shall be no reimbursement for travel or other inservice expenses until requests are approved by the principal, building PDC chairperson and/or the Coordinator of Professional Development. 5. The District may provide substitute teachers for approved staff development activities requiring attendance during the school hours. The availability of substitutes is subject to the following limitations: a.
A maximum of fifteen (15) substitutes per day may be used for staff development activities and other school-related business. Upon approval, every effort should be made to procure your own substitute.
b.
Activities must be approved by building principals, PDC chairperson and the Coordinator of Staff Development. Additionally, approval will not be granted until verification is made through the office of Human Resources to ensure substitute availability.
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Guidelines for the Transfer of Teaching Personnel TEACHER TRANSFER REGULATIONS (First seven days of school) 1. 2. 3. 4. 5.
The Human Resource Office will consult with the appropriate Directors of Education. The Human Resource Office will consult with the building principal. The Principal will discuss the situation with his/her staff and ask for a volunteer. If there is no volunteer in that building, the teacher with the appropriate certification and least amount of district seniority shall be reassigned to the new building. Teachers shall not be reassigned to a new building (after the school year begins) more than two times within a six year period A. The building principal will make arrangements with the Maintenance Department to transfer the teacher’s personal supplies and materials to the new schools. B. Upon request, the teacher will be released from his/her teaching responsibilities for at least one day to allow time to organize the new classroom. The building principal will make arrangements with the personnel office for a substitute teacher.
TEACHER TRANSFER REGULATIONS (End of school year) 1. 2. 3. 4. 5.
6. 7. 8.
The Human Resource Office will consult with the appropriate Director of Education. The Human Resource Office will consult with the building principal. The Principal will discuss the situation with his/her staff and ask for a volunteer. If there is no volunteer in that building, the teacher with the appropriate certification and least amount of district seniority shall be reassigned to the new building. When reassignment choices are available, they will be offered to teachers. Seniority ranking of those teachers affected will be followed. (EXAMPLE: Three teaching positions are eliminated at three different buildings. One teacher from each building must transfer. Teacher A has six years of district seniority, Teacher B has twelve years of district seniority, and Teacher C has five years of district seniority. Teacher B chooses first, Teacher A chooses second and Teacher C chooses third.) Teachers required to transfer must make their choices before May 10 to be reassigned by the Human Resource Office. Teachers shall not be reassigned to another building more than two times within a six year period. The building principal will make arrangements with the Maintenance Department to transfer the teacher's personal supplies and materials to the new schools.
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New Teacher Orientation It has been suggested that information on these specific items would be helpful for new teachers to receive from the building principals on the first scheduled meeting: - Written policies and procedures by the Board of Education. (These are the ground rules for instruction, discipline, personnel matters, etc.) - Educational goals and objectives of the district and the school. - Curriculum guides used by the district for each subject area. - Policies concerning the distribution and inventory of textbooks. - Any policies or restrictions concerning the use of supplemental materials. - Procedures for ordering materials and supplies. - Materials and supplies students are expected to provide. - Availability of special services - school nurse, counselor, etc. - School and district policies and procedures concerning classroom discipline. - Procedures for sending problem students to the principal or counselor. - Procedures for student use of the library. - Evaluation procedures used by the school. - Instruments used in the testing program and how test data should be used by teachers. - Procedures for reporting grades and other student achievement information to parents; schedules and procedures for formal and informal conferences with parents. - Records that are to be kept or filed. - Lunchroom and playground responsibilities and procedures. - Procedures to follow for student injury or illness. - Emergency procedures and duties for fire, tornado, earthquake, etc. - Instructions for reporting personal illness or injury. - Expectations for teacher lesson plans. - Inservice training and professional development. - Policies concerning visitors in the classroom. - Guidelines for assigning homework. - Retention/promotion policies. - Field trip policies. - Evaluation of teacher performance. - Dress code policies. - Parent/teacher organizations and teacher participation. - New Alcohol/Drug Program. -Employee Handbook. -Federal and State Compliance Laws This is not intended as an exhaustive list, but does represent some valid suggestions. A building teacher must be assigned to assist every new teacher. The principal will make this assignment. 270
AC
Prohibition Against Illegal Discrimination And Harassment General Rule The St. Joseph School District Board of Education is committed to maintaining a workplace and educational environment that is free from illegal discrimination or harassment in admission or access to, or treatment or employment in, its programs, activities and facilities. Discrimination or harassment against employees, students or others on the basis of race, color, religion, sex, national origin, ancestry, disability, age or any other characteristic protected by law is strictly prohibited in accordance with law. The St. Joseph School District is an equal opportunity employer. Students, employees and others will not be disciplined for speech in circumstances where it is protected by law. The Board also prohibits: 1.
Retaliatory actions based on making complaints of prohibited discrimination or harassment or based on participation in an investigation, formal proceeding or informal resolution concerning prohibited discrimination or harassment.
2.
Aiding, abetting, inciting, compelling or coercing discrimination or harassment.
3.
Discrimination or harassment against any person because of such person’s association with a person protected from discrimination or harassment due to one (1) or more of the above-stated characteristics.
All employees, students and visitors must immediately report to the district for investigation any incident or behavior that could constitute illegal discrimination or harassment. Additional Prohibited Behavior Behavior that is not unlawful or does not rise to the level of illegal discrimination or harassment might still be unacceptable for the workplace or the educational environment. Demeaning or otherwise harmful actions are prohibited, particularly if directed at personal characteristics including, but not limited to, socioeconomic level, sexual orientation or perceived sexual orientation. Consequences Employees who violate this policy will be disciplined, up to and including employment termination. Students who violate this policy will be disciplined, which may include suspension or expulsion. Patrons, contractors, visitors or others who violate this policy may be prohibited from school grounds or otherwise restricted while on school grounds. The superintendent or designee will contact law enforcement or seek a court order to enforce this policy when necessary or when actions may constitute criminal behavior. In accordance with law and district policy, any person suspected of abusing or neglecting a child will be reported to the Children’s Division (CD) of the Department of Social Services. 271
Definitions Discrimination - Conferring, refusing or denying benefits or providing differential treatment to a person or class of persons in violation of law based on race, color, religion, sex, national origin, ancestry, disability, age or any other characteristic protected by law, or based on a belief that such a characteristic exists. Harassment - A form of discrimination, as defined above, that occurs when the school or work environment becomes permeated with intimidation, ridicule or insult that is sufficiently severe or pervasive enough that it unreasonably alters the employment or educational environment. Behaviors that could constitute illegal harassment include, but are not limited to, the following acts if based on race, color, religion, sex, national origin, ancestry, disability, age or any other characteristic protected by law or a belief that such a characteristic exists: graffiti; display of written material or pictures; name calling; slurs; jokes; gestures; threatening, intimidating or hostile acts; theft; or damage to property. Sexual Harassment - A form of discrimination, as defined above, on the basis of sex. Sexual harassment is unwelcome conduct that occurs when a) benefits or decisions are implicitly or explicitly conditioned upon submission to, or punishment is applied for refusing to comply with, unwelcome sexual advances, requests for sexual favors or conduct of a sexual nature; or b) the school or work environment becomes permeated with intimidation, ridicule or insult that is based on sex or is sexual in nature and that is sufficiently severe or pervasive enough to alter the conditions of participation in the district’s programs and activities or the conditions of employment. Sexual harassment may occur between members of the same or opposite sex. The district presumes a student cannot consent to behavior of a sexual nature with an adult regardless of the circumstance. Behaviors that could constitute sexual harassment include, but are not limited to: 1.
Sexual advances and requests or pressure of any kind for sexual favors, activities or contact.
2.
Conditioning grades, promotions, rewards or privileges on submission to sexual favors, activities or contact.
3.
Punishing or reprimanding persons who refuse to comply with sexual requests, activities or contact.
4.
Graffiti, name calling, slurs, jokes, gestures or communications of a sexual nature or based on sex.
5.
Physical contact or touching of a sexual nature, including touching of intimate parts and sexually motivated or inappropriate patting, pinching or rubbing. 272
Grievance - A verbal or written report (also known as a complaint) of discrimination or harassment made to the compliance officer. Compliance Officer The Board designates the following individual to act as the district compliance officer: Doug Flowers, Director of Human Resources 925 Felix Street 816-671-4000 The compliance officer will: 1.
Coordinate district compliance with this policy and the law.
2.
Receive all grievances regarding discrimination and harassment in the St. Joseph School District.
3.
Serve as the district’s designated Title IX, Section 504 and Americans with Disabilities Act (ADA) coordinator, as well as the contact person for compliance with other discrimination laws.
4.
Investigate or assign persons to investigate grievances; monitor the status of grievances; and recommend consequences.
5.
Seek legal advice when necessary to enforce this policy.
6.
Report to the superintendent and the Board aggregate information regarding the number and frequency of grievances and compliance with this policy.
7.
Make recommendations regarding the implementation of this policy.
8.
Coordinate and institute training programs for district staff and supervisors as necessary to meet the goals of this policy, including instruction in recognizing behavior that constitutes discrimination and harassment.
9.
Perform other duties as assigned by the superintendent.
In the event the compliance officer is unavailable or is the subject of a report that would otherwise be made to the compliance officer, reports should instead be directed to the acting compliance officer: Beery Johnson, Assistant Director of Student Services and Safety 925 Felix Street 816-671-4000
273
Public Notice The superintendent or designee will continuously publicize the district’s policy prohibiting illegal discrimination and harassment and disseminate information on how to report discrimination and harassment. Notification of the district's policy will be posted in a public area of each building used for instruction or employment or open to the public. Information will also be distributed annually to employees, parents/guardians and students as well as to newly enrolled students and newly hired employees. District bulletins, catalogs, application forms, recruitment material and the district website will include a statement that the St. Joseph School District does not discriminate in its programs, activities, facilities or with regard to employment. The district will provide information in alternative formats when necessary to accommodate persons with disabilities. Reporting All persons must report incidents that might constitute illegal discrimination or harassment directly to the compliance officer or acting compliance officer. All district employees will direct all persons seeking to make a grievance directly to the compliance officer. Even if the potential victim of discrimination or harassment does not file a grievance, district employees are required to report to the compliance officer any observations, rumors or other information regarding discrimination or harassment prohibited by this policy. If a verbal grievance is made, the person will be asked to submit a written complaint to the compliance officer or acting compliance officer. If a person refuses or is unable to submit a written complaint, the compliance officer will summarize the verbal complaint in writing. A grievance is not needed for the district to take action upon finding a violation of law, district policy or district expectations. Students, employees and others may address concerns directly with the person alleged to have caused harassment or discrimination in an attempt to resolve the issue, but are not expected or required to do so. Student-on-Student Harassment Building-level administrators are in a unique position to identify and address discrimination and harassment between students, particularly when behaviors are reported through the normal disciplinary process and not through a grievance. The administrator has the ability to immediately discipline a student for any behavior that otherwise would lead to disciplinary action in accordance with the district’s discipline policy. The administrator will report all incidents of harassment and discrimination to the compliance officer and will direct the parent/guardian and student to the compliance officer for further assistance. The compliance officer may determine that the incident has been appropriately addressed or recommend additional action. When a grievance is filed, the investigation and complaint process detailed below will be used.
274
Investigation The district will immediately investigate all grievances. All persons are required to cooperate fully in the investigation. The district compliance officer or other designated investigator may utilize an attorney or other professionals to conduct the investigation. In determining whether alleged conduct constitutes discrimination or harassment, the district will consider the surrounding circumstances, the nature of the behavior, the relationships between the parties involved, past incidents, the context in which the alleged incidents occurred and all other relevant information. Whether a particular action or incident constitutes a violation of this policy requires a determination based on all of the facts and surrounding circumstances. If, after investigation, school officials determine that it is more likely than not that discrimination, harassment or other prohibited behavior has occurred, the district will take immediate corrective action. Grievance Process Overview 1.
If a person designated to hear a grievance or appeal is the subject of the grievance, the next highest step in the grievance process will be used.
2.
Investigation and reporting deadlines are not mandatory upon the district when more time might be necessary to adequately conduct an investigation and to render a decision. When extended, the person filing the complaint will be notified. If more than twice the allotted time has expired without a response, the appeal may be taken to the next level.
3.
Failure of the person filing the grievance to appeal within the timelines given will be considered acceptance of the findings and remedial action taken.
4.
The district will investigate all grievances, even if an outside enforcing agency such as the Office for Civil Rights, law enforcement or the CD is also investigating a complaint arising from the same circumstances.
5.
The district will only share information regarding an individually identifiable student or employee with the person filing the grievance or other persons if allowed by law and in accordance with Board policy.
6.
Upon receiving a grievance, district administrators or supervisors, after consultation with the compliance officer, will take immediate action if necessary to prevent further potential discrimination or harassment during the pending investigation.
Grievance Process Grievance process is defined in Board Policy GBM.
275
Confidentiality and Records To the extent permitted by law and in accordance with Board policy, the district will keep confidential the identity of the person filing a grievance and any grievance or other document that is generated or received pertaining to grievances. Information may be disclosed if necessary to further the investigation, appeal or resolution of a grievance, or if necessary to carry out disciplinary measures. The district will disclose information to the district’s attorney, law enforcement, the CD and others when necessary to enforce this policy or when required by law. In implementing this policy, the district will comply with state and federal laws regarding the confidentiality of student and employee records. Information regarding any resulting employee or student disciplinary action will be maintained and released in the same manner as any other disciplinary record. Board Policy Adopted: November 11, 2002 Board Policy Revised:November 13, 2006 Board Policy Revised:March 9, 2009 Board Policy Revised: August 24, 2009 Board Policy Revised: May 14, 2012 Cross Refs:
EHB, Technology Usage GBCB, Staff Conduct GBH, Staff/Student Relations GBL, Personnel Records GCD, Professional Staff Recruiting and Hiring GDC, Support Staff Recruiting and Hiring IGBA, Programs for Students with Disabilities IGBCB, Programs for Migrant Students IGBH, Programs for English Language Learners IGD, District-Sponsored Extracurricular Activities and Organizations IICC, School Volunteers JFCF, Hazing and Bullying JG, Student Discipline KK, Visitors to District Property/Events
Legal Refs:
Individuals with Disabilities Education Act, 20 U.S.C. §§ 1400 - 1487 Title IX of the Education Amendments of 1972, 20 U.S.C. §§ 1681 Equal Pay Act, 29 U.S.C. §§ 206(d) Age Discrimination in Employment Act, 29 U.S.C. §§ 621 - 634 The Rehabilitation Act of 1973, Section 504, 29 U.S.C. §§ 794 Title VI of the Civil Rights Act of 1964, 42 U.S.C. §§ 2000d - 2000d-7 276
Title VII of the Civil Rights Act of 1964, 42 U.S.C. §§ 2000e - 2000e-17 Age Discrimination Act of 1975, 42 U.S.C. §§§§ 6101 - 6107 Americans with Disabilities Act, 42 U.S.C. §§ 12101 - 12213 Missouri Human Rights Act, §§ 213.010 - 213.137, RSMo. Female Employees' Wages, §§ 290.400 - .450, RSMo. Davis v. Monroe County Bd. of Educ., 526 U.S. 629 (1999) Faragher v. City of Boca Raton, 524 U.S. 775 (1998) Burlington Industries v. Ellerth, 524 U.S. 742 (1998) Gebser v. Lago Vista Ind. Sch. Dist., 524 U.S. 274 (1998) Oncale v. Sundowner Offshore Services, 523 U.S. 75 (1998) Harris v. Forklift Systems, Inc., 510 U.S. 17 (1993) AC-R
Nondiscrimination and Anti-Harassment Compliance Grievance Procedure I.
Overview of Discrimination/Harassment A.
Hostile Environment - "Harassment": Harassment, including sexual harassment and racial harassment, is one theory of establishing that a person has been illegally discriminated against. Behavior, based upon the protected classifications listed in policy AC, whereby the school or work environment becomes permeated with intimidation, ridicule and insult that is sufficiently severe or pervasive to alter the conditions of a student’s participation in the district’s programs and activities, or of an employee’s employment, can amount to prohibited discrimination and is therefore within the prohibitions of policy AC. Any intimidation, ridicule or insult that is based on a reason listed in policy AC, including sex or race, is to be reported to the nondiscrimination compliance officer ("compliance officer"). In addition, unwelcome sexual advances, unwelcome requests for sexual favors and other unwelcome verbal, nonverbal or physical conduct of a sexual nature can contribute to rendering an environment hostile, and thereby discriminatory, on the basis of sex. A person’s age and the relationship between the parties are factors which can make conduct unwelcome even in the absence of an obvious negative reaction by the victim. The harasser and the victim need not be of a different sex, race, etc.
B.
"Quid pro Quo": This is another form of behavior that can amount to discrimination on the basis of sex. This occurs when an employee’s supervisor makes job benefits or refraining from adverse action conditional upon submission to unwelcome sexual advances, unwelcome requests for sexual favors and other unwelcome verbal, nonverbal or physical conduct of a sexual nature. Similarly, “quid pro quo” harassment also occurs when an employee of the district, in real or apparent authority over a student, conditions the student’s participation in the district’s programs or bases educational decisions upon submission to unwelcome sexual advances, unwelcome requests for sexual favors and other unwelcome verbal, nonverbal or physical conduct of a sexual nature. It is extremely important that any person, who knows of or experiences such “quid pro quo” behavior, whether or not the threatened action or promised favor was carried out, immediately notify the district’s nondiscrimination compliance officer. 277
C.
II.
If harassment is occurring, there may be a variety of witnesses to discrete actions that may not of themselves seem of particular gravity. Also, victims may be unwilling to report or, because of their youth, may not understand the prohibited nature of some conduct. Only a central repository of all such reports from the entire district community can allow the compliance officer to effectively detect and remedy potentially illegal discriminatory harassment before its severity or pervasiveness causes the district to fail in its compliance obligations. What constitutes discrimination by harassment depends on the facts of each situation, and therefore doubt as to whether to report to the compliance officer should be resolved in favor of reporting, so that the compliance officer has more, rather than less, information about a situation.
Overview of Procedural Components A.
General 1.
2.
3. 4.
5.
6.
This grievance procedure exists to provide formal resolution of complaints that policy AC has been violated. It does not prohibit the informal adjustment of any complaint. Pursuit of informal adjustment is not a valid reason for missing a filing deadline, but a timely filed complaint may be continued by consent of the parties in order to allow pursuit of informal adjustment. The compliance officer should be informed of the progress of all informal adjustments and grievances at each step by the district employee responsible for each step of a grievance, so that the compliance officer may keep abreast of all matters concerning policy AC and be ready at any time to report on the same to the superintendent, Board or an outside agency. Where a statute, administrative rule, or Board policy provides a scheme for resolutions of complaints arising under that statute, rule or policy, this grievance procedure shall not be applicable. When, based upon reported information and/or investigation, the compliance officer finds a likely violation of policy AC, the compliance officer shall so inform the superintendent, regardless of whether a complaint has been filed. Lack of a complaint will not preclude appropriate remedial action by the district upon a finding by the superintendent of a violation of policy AC, nor will the existence of a complaint or its outcome hinder the superintendent in enforcing policy AC. Lack of a remedial action does not preclude a disciplinary action, and vice versa. In addition to keeping the superintendent informed of likely violations of policy AC throughout the district, the compliance officer should also confidentially contact putative victims of likely violations of policy AC to investigate, further explain policy AC if necessary, and make sure the putative victim is aware of the grievance procedure. Actions involving employees or students implemented as remedial action for a violation of policy AC are not exempt from such constitutional due process requirements as apply case-by-case to such an individual and/or the nature of the action taken. However, this regulation is not meant to provide any additional 278
7. 8. 9.
10. 11. 12. 13.
B.
substantive or procedural rights to employees or students who must be involved in remedial actions. If a person designated to hear a complaint or appeal is the subject of the complaint, the next highest step in the grievance process will be used. Deadlines herein are directory only, and not mandatory, upon the district. If more than twice the allotted time has expired without a response, appeal may be taken to the next step. Persons alleged to have violated policy AC, and/or persons necessarily involved in resolution of complaints, will have access to written grievance materials only in the event that remedial or disciplinary action is actually implemented, and then only on a need-to-know basis or as required by the constitution. Participants must understand that FERPA may prevent the disclosure of some records or actions to complainants, including in the written responses called for in these regulations. Failure to prosecute an appeal within the timelines given will be deemed as acceptance of the findings and any remedial action of the last level used. All documents, communications and records pertaining to this grievance procedure will be kept separate from personnel records of employees.* The district will not be relieved of its responsibility to respond to a complaint filed under this grievance procedure by the fact that an outside enforcing agency has received a complaint arising from the same circumstances. The compliance officer will make follow-up inquiries on completed grievances and informal adjustments to assure that remedial actions have been effective, and to assure that no violation of policy AC persists or has been caused by the grievance or adjustment itself.
Definitions Used in This Procedure 1.
Complaint - Submission to the responsible district official of a written and signed allegation that there has been a violation of policy AC, which states: date of filing, discrimination category at issue (e.g., sex, national origin, etc.), names of persons involved including possible witnesses, facts alleged to have happened, a statement of why the facts constitute a violation of policy AC, a suggestion of the remedy desired, and a statement of any informal adjustment attempts or progress within the complainant’s knowledge as of the date of the complaint. Exhibits may be attached.
2.
Complainant - A person who, by the filing of a complaint under this procedure, claims to be the victim, or the parent or guardian of a student who claims the student was a victim of discrimination in violation of policy AC.
3.
Appeal - An appeal requires the filing of the original complaint and exhibits, all decisions rendered by district officials at any lower levels in the grievance process, a statement of why the decision being appealed from is inadequate or 279
incorrect, and a statement of the progress of any informal adjustment known to the complainant. III.
Procedure A.
Level I -- A complaint should be filed with the district's compliance officer. If a complaint is filed with any other administrator, the administrator will immediately forward any complaint received to the compliance officer. The compliance officer may, in his or her discretion, assign the principal of the building concerned to investigate the matter, unless the principal is a subject of the complaint. Likewise, the principal may delegate an assistant principal to investigate the matter unless the assistant principal is a subject of the complaint. If the compliance officer does not assign a principal to investigate the matter, then the compliance officer will conduct the investigation. Regardless of who investigates the complaint, an investigation will be conducted within a normal limit of five (5) working days after submission of a complete complaint, including such hearings or ex parte interviews as are reasonably necessary, including contacting witnesses identified by the complaint. The investigator will then issue a written response to the complaint: (1) Summarizing the facts, (2) Making conclusions on whether they constitute a violation of policy AC and (3) if a violation of policy AC is found, stating what remedial action will be implemented at the school level or sought from the central administration.
B.
Level II -- Within five (5) working days after receiving the Level I decision, appeal may be taken to the nondiscrimination compliance officer. If the compliance officer conducts the initial investigation, an appeal may be taken to the superintendent, as outlined in Level III. The compliance officer will meet with the complainant as soon as workably possible to review the appellate materials, further discuss the complaint and take any additional evidence the complainant has to offer. Within a normal limit of five (5) working days, the compliance officer will issue a written response to the appeal summarizing his or her findings and stating what, if any, remedial actions will be recommended to the superintendent and/or the building-level administration for implementation.
C.
Level III -- Within five (5) working days after receiving the Level II decision, appeal may be taken to the superintendent. If the compliance officer conducts the initial investigation, an appeal may be taken to the superintendent within five (5) working days after receiving the Level I decision. If the superintendent is the compliance officer, an appeal of the superintendent’s decision may be made to the Board of Education as outlined in Level IV. If the superintendent is the subject of the complaint, an appeal of the compliance officer’s decision may be made to the Board of Education as outlined in Level IV. The superintendent may refer the matter to an assistant or associate superintendent, general counsel, or outside counsel, to act as designee and prepare a final decision for signature and implementation. The superintendent or designee will review the appeal 280
materials, conduct further investigations or hearings at the superintendent's or designee’s discretion, and seek counsel if necessary. Within a normal limit of ten (10) working days, the superintendent will issue a written decision upon the appeal stating whether a violation of policy AC is found and, if so, stating what remedial actions will be implemented. A copy of the appeal and decision will be sent to the compliance officer by the superintendent. D.
*
Level IV-- Within five (5) working days after receiving the Level III decision, appeal may be taken to the Board of Education by filing the appeal with the superintendent. If the superintendent is the subject of the complaint, an appeal may be taken to the Board of Education by filing the appeal with the compliance officer or the president of the Board. The matter will be placed on the agenda of the next scheduled meeting of the Board, for closed session unless law requires otherwise. The complainant will be allowed to address the Board, and the Board may call for the presence of such other persons as the Board deems necessary to advise it on the matter and the maintenance of its compliance obligations. The Board may conduct its procedure upon the appeal as it sees fit, and shall normally render a written decision upon the appeal within 30 working days, for implementation by the administration. For district purposes, and without waiving the right to take any actions later deemed necessary for nondiscrimination mandate compliance, the Board’s decision and any actions taken are final. A copy of the appeal and decision will be sent to the compliance officer by the Board secretary.
This paragraph does not include the records of a collateral disciplinary action. Records of disciplinary actions for violations of policy AC are kept in the same manner as any other discipline record.
Board Policy Adopted: November 13, 2006. Board Policy Reviewed: August 25, 2006
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Notice of Compliance With Title IV and IX Civil Rights Act 1.
The St. Joseph Public School District is committed to the concept of equal opportunity for all individuals. In compliance with that commitment, the District does not discriminate on the basis of gender or race in employment procedures or operation of educational programs and activities.
2.
The rules and regulations of the Board of Education state that the gender or race of an applicant shall not be a consideration unless it can be shown that such consideration is essential to the successful operation of the employment function concerned. For example, consideration of gender may be valid for employing someone who must work in a locker room or restroom facility used only by members of one gender.
3.
Gender or races are not used as a basis for determining admission to educational programs in the St. Joseph Public District. a) Gender or race are not used as a basis to determine a student’s access to or participate in any course.
4.
Students may be separated on the basis of gender under the following conditions: (1) where activities, materials and discussion deal exclusively with human sexuality (2) if physical education classes are engaged in competition in body contact sports b) Gender or race discrimination in academic or vocational counseling is prohibited.
5.
Gender or race will not be used as a basis for preventing a student’s participation in extracurricular activities, school organization, or competitive athletics. a) This does not require that single co-educational teams be provided for all sports. If the selection is based on competitive skill or the activity involved is a contact sport, athletics may be provided either through separate teams for males and females or through a single team open to both genders. b) The school system is not required to spend equal amounts of money on boys and girls teams, but must not discriminate on the basis of gender in providing necessary supplies and equipment
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Professional Development Committee General Information 1.
A Professional Development Committee will be established in each school building. The committee will meet on a regular basis.
2.
A District Professional Development Committee will be established and will meet monthly. The committee will be comprised of one representative from each school, the Coordinator of Staff Development and four ex-office members appointed by the Superintendent of Schools or his designee.
3.
Members of the building Professional Development Committee will be elected by certified staff. To be qualified to serve, a candidate must be a certified staff member with at least two years’ experience in the St. Joseph School District.
4.
Each building Professional Development Committee will elect one of its members to act as their representative to the District’s Professional Development Committee.
5.
Responsibilities of the District Professional Development Committee representatives include, but are not limited to: A. B.
C. D.
Attending ALL District Professional District Committee meetings (or appointing a substitute to attend). Meeting with the building Professional Development Committee soon after the District Professional Development Committee meeting (preferably the next day) and relating Professional Development information to that committee and to the staff. Participating on a District Professional Development subcommittee. Reviewing Professional Development proposals.
6.
Professional Development Committee members shall be elected to serve three- year terms. A portion of the Professional Development Committee members shall be elected each year.
7.
In the event that a regularly elected Professional Development Committee member cannot finish a term, a new member shall be selected to finish that term. A replacement member may be reelected to serve a full term.
8.
Administrators on the District Professional Development Committee shall serve one year terms. They may be re-appointed. A chairperson, a treasurer and a secretary shall be selected annually by each Professional Development Committee. No one shall serve more than two consecutive terms in the same position.
9.
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The Building Level PDC The building Professional Development Committee is an advisory committee which makes recommendations to (1) the principal of the building, (2) the Coordinator of Staff Development, and (3) the District Professional Development Committee. The committee shall inform the building principal of all recommendations which are being sent on (see #2 above). The principal will be responsible for carrying the recommendations through the appropriate administrative channels. The building-level Professional Development Committee shall assess professional needs among the faculty, assist teachers in implementing professional development plans, serve as confidential consultants upon teachers’ requests, and recommend inservice programs in accordance with instructional goals. 1.
Building-level Professional Development Committees shall be organized as follows: a.
b. c.
Elementary school PDC’s shall include one classroom teacher representing grades P-2, one representing grades 3-4, and one representing grades 5-6; one teacher from any of the areas of specialization (Fine Arts, P.E., Special Ed., Counseling, etc.); and they may also include an administrator (4-5 members). Middle school PDC’s shall include six teachers and may include an administrator (6-7 members). High school PDC’s shall include six teachers and an administrator (7 members).
2.
Each building’s PDC members shall be elected to serve a three-year term. Approximately one-third of a building-level PDC will be elected each year.
3.
Any certified employee may nominate a teacher or administrator to serve on that building's PDC. Nominations shall be submitted in writing to the principal.
4.
When more than one candidate is nominated, the school’s faculty will elect the PDC members from the slate of candidates.
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The District PDC The District Professional Development Committee shall identify instructional concerns and remedies with respect to the District’s mission and goals; determine professional development plans for first year teachers, establish a mentor teacher program to assist with the training of beginning teachers, develop and implement plans for professional development for teachers to achieve requirements for advanced certification. The District Professional Development Committee shall be comprised of thirty-four (34) individuals to be determined by the following procedures: 1.
The PDC in each building shall elect one member from their number to serve a three-year term on the District PDC (28 teachers).
2.
Four (4) administrators shall be appointed by the Superintendent or his designee to serve as ex-office members and advisors to the committee. The Coordinator of Staff Development shall serve as a co-facilitor as well as a non-voting member of the committee.
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Recognition of Certificated and Support Personnel As part of the Staff Relations Program, staff members are recognized for length of service in the District. This program was initiated in 1982-83 and was very successful. The specific procedures for recognizing length of service are explained in this bulletin. 1.
The Director of Human Resources will be responsible for ordering the service pins and administering this program.
2.
Service pins should be presented to eligible personnel in the various buildings and departments during the first two weeks in May. Personnel recognized for 25 years of service and more will be recognized at the Staff Reception in the spring.
3.
All presentations of service pins should be done in a very appropriate, public, and dignified manner by the principal or department head. Additional information for service pin awards:
The Award
-
Staff Service Pin Black enamel on gold metal Size #6 with tache fastener. Years of service indicated on pin
Award Presentation
-
Given for Tenth, Fifteenth, Twentieth, Twenty-fifth, Thirtieth, and every fifth year thereafter
Ten and Fifteen Years
-
Presentation made by the Building Principal in the building
Twenty Five Years and Up -
Presentation made at Staff Reception
Twenty Years Staff Service Pin
Chipped Ruby Stone
Twenty-Five Years Staff Service Pin Thirty Years Staff Service Pin
-
Pearl
-
Diamond
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Example
Report of Unused Sick Leave For School Year 2011-2012 SAMPLE John Doe Beginning of Last Year Balance - - - - - -
14.000
Sick Leave Earned Last Year - - -
13
Sick Leave Used - - - - - - - - - - - - -
7.000
End of year Balance
20.000
Current Year Earnings - - - - - - - - -
12 ________
Beginning of This Year Balance
32.000
NOTE: If you disagree with any part of this report, we ask that you indicate the necessary adjustments and return this form. We will investigate and call you with our findings. This should reduce the processing time while insuring that our records are accurate. *Balances do not reflect any leave taken during 2012-2013. KEEP THIS RECORD FOR YOUR INFORMATION. Ruling on Cumulative Sick Leave is stated in the St. Joseph School District Board Policy Manual, Policy GCBDA revised May 14, 2012. You may also refer to the Employee Handbook located on the SJSD website.
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Request for Leave All school personnel must complete a Request for Leave form ten (10) days in advance and submit it to the Human Resources Office for any of the situations listed below: Emergency Leave (10 days’ notice not required) Personal Business Leave Family Illness Leave Bereavement Leave (10 days’ notice not required) Vacation Leave Other Leaves (jury duty, military leave, etc.) Staff Development
Safety Equipment If an employee, as part of his/her job requirement, performs tasks or services which could lead to injury, the District will provide solutions to minimize risk. As it relates to clothing, the District will provide items such as steel toed boots, cleats for grass mowing and other items as necessary. If safety items are to be provided, they will be selected and purchased by the District, not the employee.
Salary and Benefits Information SALARY PAYMENT AND RETIREMENT INFORMATION MEDICAL INSURANCE, TAX SHELTERED ANNUITIES, UNITED WAY CONTRIBUTIONS, TAX EXEMPTION CERTIFICATES 1.
a)
There will be 187 paid days for 9 month teachers in the 2012-2013 school year. Salary is earned and pay is based on the DAILY RATE. The 12 month division of the contract is made to provide equitable monthly payments throughout a full year. The number of teaching days varies from year to year.
b)
Membership in the Public School Retirement System of Missouri is required by law for full time teachers. Member contribution is set at 14.5 % of the contractual salary. This is in accordance with the District's contract with the PEERS. Retirement handbooks, change of name and beneficiary forms are available in the Business Office. Contribution for non-teachers is set at 6.75% of their salary.
c)
The School District of St. Joseph is required to withhold the cost of Medicare Coverage on all newly hired certificated employees. This means 288
that in addition to the 14.5% deducted for Public School Retirement, there will also be 1.45% deducted for the Medicare Coverage. For non-teachers, 6.25 % is deducted for Social Security and 1.45 % is deducted for Medicare. d)
Pay Dates: The School District of St. Joseph Manual for Board Policies and Operational Regulations, Section D Policy DL- Fiscal Management, Payroll Procedures/Payday Schedules “Payments to School District personnel for services rendered for salary and other contractual payments shall be made monthly by Direct Deposit of Pay Card. Payroll stubs will be available for distribution at the various schools and departments on the last school or banking day, whichever is later, of the months for which the payments are issued. The Superintendent may make exceptions to the payroll distribution times and dates during holidays or special events. The Board of Education shall be notified when exceptions to the payroll distribution schedule are made.
2.
a)
Group medical insurance option is provided by the School District of St. Joseph for employees who work a minimum of 30 hours per week, through a regular contract with the District. Coverage for eligible dependents is optional and the premium will be deducted monthly from the employees' checks.
3
a)
The deadline for completing all forms is August 12, 2012. All contracts affected annuity plans (whether the annuity is new or one to be increased) must be in the Business office by this date in order for the annuity to become effective for the 2012-2013 term. Any information concerning these plans must be obtained from the company office or agents. Employees may contract an annuity with ONLY ONE insurance company.
4.
a)
UNITED WAY (Salary Deduction) During the St. Joseph United Way Campaign, employees may authorize payroll deduction of their contributions. This will be deducted in 12 equal monthly amounts beginning January 1, 2013.
5.
a)
MSTA/MNEA Dues (Salary Deduction) - Employees may authorize payroll deduction of professional dues. Deductions will be in 4 monthly payments for MSTA and 7 monthly payments for MNEA beginning November 1.
6.
a)
TAX EXEMPTION CERTIFICATES (W-4 Forms) Federal and State - All employees are responsible for placing on file in the Business Office their own tax exemption certificates. Forms are available in the Business Office.
b)
We must have a social security number on ALL employees. Individual earnings records cannot be processed until exemption certificates, retirement and insurance applications have all been completed.
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c)
It is mandatory that all new employees be on direct deposit with the bank of their choice.
7.
a)
ST. JOSEPH TEACHERS' CREDIT UNION - Deposits to your account with the St. Joseph Teachers' Credit Union are available through payroll deduction, if desired. Arrangements must be made by October 1. Periodic changes may be made. However, we do encourage these be kept to a minimum. Contact the St. Joseph Teachers' Credit Union Office, 2316 Village Drive or phone 233-5544 to make the necessary arrangements.
8.
a)
American Assurance Cancer Policy - Employees may authorize payroll deduction of their policy.
NOTE: ALL SALARY CHECKS INCLUDE AN EARNINGS RECORD STUB. W-2's ARE FURNISHED AT THE END OF THE CALENDAR YEAR, BUT THE EARNINGS STUBS HAVE ALL THE INFORMATION PERTAINING TO YOUR INSURANCE DEDUCTIONS, CONTRIBUTIONS TO THE UNITED WAY AND PROFESSIONAL DUES ,WHICH YOU MAY NEED IN FILING YOUR INCOME TAX. KEEP THEM!!!
Salary Schedule Provisions The salary schedule as adopted by the Board of Education for 2012-2013 contains increments for graduate credit, including BA + 16 graduate hours, MA Degree, MA +16 graduate hours, MA + 32 graduate hours, MA + 48 graduate hours, or Specialist, and Doctorate. It is essential that all certificated personnel understand the various procedures involved in being placed on the salary schedule in any column above the Bachelor’s Degree column. Consequently, the following operational procedures will be used in accepting credit toward any of the columns in the salary schedule for educational increments: 1. GRADUATE CREDIT ONLY will be accepted for placement on the BA + 16 and Master’s Degree columns. 2. GRADUATE CREDIT ONLY will be accepted toward placement on the MA + 16, MA + 32, and MA + 48 columns. 3. GRADUATE CREDIT MUST REPRESENT COURSE WORK related to the teacher’s current position or to the opening of a new field of study approved by the District Administration. 4. GRADUATE CREDIT will not need to be applicable to the Master’s Degree, Specialist, or Doctoral Degree. It must be recognized that a teacher cannot be placed above the BA+16 column without a Master’s Degree in education. 290
5. All graduate credit which is to be counted toward the MA + 16, MA + 32 or MA + 48 MUST REPRESENT COURSES TAKEN AFTER THE COMPLETION OF THE MASTER’S DEGREE. 6. The Human Resource Office will be responsible for reviewing each official transcript submitted and making a determination of eligibility for salary increments on an individual basis. 7. When the teacher is requesting an educational increment, an official transcript should be delivered or sent to the Human Resource Office. If you have any questions about these procedures, please contact the Human Resource Office at your convenience.
School Planning Time Each full-time classroom teacher, including kindergarten teachers, shall have a minimum of two hundred fifty (250) minutes of scheduled planning time each school week. It is desirable to have fifty (50) minutes of planning time each day. Planning time is calculated between the official start and close of the school day and does not include travel time, lunch time, or time before or after school. (Planning time is not required for administrators, counselors, or librarians.)
Staff Professional Development The St. Joseph School District recognizes the value of teachers, administrators, and support staff attending professional meetings, participating in staff development activities, and developing individual skills. Consistent with this philosophy, professional development programs have been implemented at both the District and building levels, provision has been made for participation in professional development activities outside the district . The Excellence in Education Act of 1985 requires Missouri school districts to provide professional development programs for beginning and practicing teachers. One major goal of this program is to insure that beginning teachers get the help and guidance they need during the critical first two years in the classroom. Another goal is to assure that experienced teachers have opportunities for continued professional growth. The law also requires each school district to have a professional development committee (PDC) to work with beginning and practicing teachers, to assess faculty needs, and to provide inservice opportunities for school staff. More information concerning professional development committees is included in the pages that follow. Professional development at the district level is driven by the objectives of the Excellence in Education Act and the District’s PACT plan. The District Professional Development Committee works with the Department of Curriculum, Instruction, and Assessment to plan and implement inservice programs to accomplish those objectives. Programs include specific trainings for new teachers and mentors, 291
workshops teaching instructional and student management strategies, and a variety of other professional development opportunities for teachers and other certified staff members. Principals, with the assistance of their professional development committees, should assess professional development needs within their buildings, and establish a program to meet these needs (The needs are outlined in each building’s School Improvement Plan). The Professional Development Committee (PDC) in each school is responsible for working with the principal to design building inservice programs. The primary focus of inservice should relate to school improvement projects predicated upon the instructional needs of students, the professional needs of staff, building goals and objectives, and the PACT plan. Other staff development activities relating to the various needs of individual staff members may include curriculum revision and implementation, inservice programs provided through district membership in regional organizations, and workshops presented at professional meetings outside the District.
Summer Hours Summer hours will begin on Monday, May 27, 2013, with the end date to be determined. Arrangements need to be made to keep all offices in the Administration Building, Troester Media Center, high schools, and Hillyard Technical Center open and covered between the hours of 7:00 a.m. and 5:00 p.m., Monday through Thursday. In scheduling vacations, these four-day summer weeks are considered full weeks and not as four days. In other words, vacation during a summer week is considered a week’s vacation. Hours that each employee will work and the exact schedule for each office will be arranged with supervisors. Our work must be accomplished, the public must be served, expectations must be met, yet we can still arrange some flexibility of hours. Work with your supervisor on special work-hour requests. The Maintenance Department will be working a schedule as developed by Chris Silcott, which is designed to reflect our hours, get the work accomplished which they must do during the summer, and be safe for his people as they work under summer heat conditions. We hope that everything can be done that needs to be done to be ready for the next school year. We also hope that the change of schedule for the summer continues to be a positive one for all staff members, which may give them a little extra time for themselves and their families.
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Time Reports Time Reports must be in the Business Office on date due. DO NOT PUT IN MAIL BAG ON DUE DATE. Accurate reporting is imperative so that employees shall receive correct payment for services rendered, and cumulative records may be posted accurately. I.
REPORTS ARE DUE ON THE FOLLOWING DATES: September 8, 2012 - Saturday October 6, 2012 - Saturday November 10, 2012 - Saturday December 8, 2012 - Saturday January 5, 2013 - Saturday February 9, 2013 - Saturday March 9, 2013 - Saturday April 6, 2013 - Saturday May 4, 2013- Saturday June 8, 2013 – Saturday
SUMMER SCHEDULE FOR 12 Month Employees, Summer Classes, etc.: July 6, 2013 - Saturday August 3, 2013 – Saturday II.
ALL PAID DAYS WORKED IN A BUILDING MUST BE ACCOUNTED FOR, FOR EACH EMPLOYEE ON THE TIME REPORT FROM THE BUILDING IN WHICH THE EMPLOYEE WORKS. THE PRINCIPAL IS RESPONSIBLE FOR THE ACCURACY OF THIS REPORT AND SHOULD SIGN TO INDICATE HIS/HER APPROVAL. THIS INCLUDES: High School Principals and Assistant Principals Supervisors Elementary Principals Teachers Secretaries Nutrition Services
Consult School Calendar for Paid Days III. 1.LIST ALL EMPLOYEES IN ALPHABETICAL ORDER ON TIME REPORTS. 2.
List Nutrition Services Employees on time report (Form 320 -Yellow)
IV. REPORT TIME SERVED OR ABSENCE for any employee working in your building EXCEPT engineers, custodians, matrons, as follows: 293
1. If absent for any reason other than school business or professional leave, report total number of days absent under "Days Absent" and show the reason and date of absence under "Reason for Absence" using the following codes: I - Ill P - Personal E - Emergency
V - Vacation B - Bereavement F - Family Illness
2. Do not list professional meetings and school business. 3. Do not list speech teachers, adaptive PE, music, art, counselors or traveling teachers. V. ABSENCE OF EMPLOYEE (Cause of Absence) l. Request for Leave - Each employee must complete this form for ANY ABSENCE OTHER THAN SICK LEAVE. This includes emergency leave, personal leave absence due to family illness or death in the family (give relationship), professional meetings, school business, vacations, etc. Please submit this report immediately to the human resources office. For professional meetings and/or school business - 10 days’ notice is required. If employee is absent on the day the report is due, the principal signs for both employee and principal. The employee must sign the monthly time report for his/her personal illness days used. 2. Engineers, custodians, and matrons shall mail to maintenance office, 1000 South 9th Street at the end of the calendar month, a Request for Leave Form to cover any absence and the Time Record Form, all completed for the calendar month. VI. NEW EMPLOYEE - Report date of beginning service to your building. RESIGNATION - Report last day of service in your building. LEAVE OF ABSENCE Report days the person is absent during time report period.
Vacation Regulations The School District of St. Joseph grants annual paid vacations to twelve month employees. Vacations are given as a reward for the completion of a year’s work and to prepare the employee for better services the coming year. I.
VACATION SCHEDULE (More than six months service) Years of Service
Weeks of Vacation
Less than one year but more than six months One year through eight years Nine years through fifteen years Sixteen years and above
One week Two weeks Three weeks Four weeks
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A. Employees working less than one year but more than six months will be granted one week vacation to be used during the next contract year. (July 1 - June 30) B. Employees completing one through eight years of service will be granted two weeks of vacation to be used during the next contract year. (July 1 - June 30) C. Employees completing nine through fifteen years of service will be granted three weeks of vacation to be used during the next contract year. (July 1 - June 30) D. Employees completing sixteen or more years of service will be granted four weeks of vacation to be used during the next contract year. (July 1 - June 30) E. NOTE: VACATION DAYS EARNED DURING THE PRESENT YEAR CANNOT BE USED UNTIL THE NEXT CONTRACT YEAR. (EXAMPLE: Vacation days earned during the 2011-2012 school year cannot be used until July 1, 2012 through June 30, 2013.) II.
VACATION SCHEDULE (Less than six months service.) A. Employees working less than six months shall be granted a pro-rated share of vacation days to be used during the next contract year. B. Employees working less than six months will receive the following vacation: Beginning month of Employment Days of Vacation January Four Days February Three Days March Two Days April One Day May 0 Days June 0 Days C. NOTE: VACATION DAYS EARNED DURING THE PAST YEAR CANNOT BE USED UNTIL THE NEXT CONTRACT YEAR. (EXAMPLE: Vacation days earned during the 2011-2012 school year cannot be used until July 1, 2012 through June 30, 2013. III.
NOTIFICATION OF VACATION A. Vacation should be scheduled in such a way as not to hamper the normal operating efficiency of the department. B. Employees will take vacations at such times as can be conveniently arranged with their supervisors. C. Vacation days not used within the current contract year will be forfeited. 295
No payments will be made for forfeited vacation days. D. In the event a holiday observed by the District falls within a vacation period, the additional day of vacation will be allowed at another time. E. The Personnel Division will notify all employees of the number of vacation days available to them to be taken within the forthcoming contract year. (July 1 June 30)
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Worker’s Compensation Insurance Work Related Injuries The Worker’s Compensation Insurance Plan covers all School District of St. Joseph employees. 1. For any employee work related injury immediately notifies the building principal and/or immediate supervisor, which in turn they will notify Human Resources. Treatment must be authorized by Human Resources. Staff members in need of medical treatment should go to:
Heartland Occupational Medicine 401 Illinois St. Joseph, MO 64504 Phone 671-4880 2. Employees may go to their own doctor rather than to the doctor designated by the Insurance plan, however, if they do, they are responsible for the doctor’s charges, whether or not Worker’s Compensation Insurance covers the accident. 3. The building principal or designee must complete a copy of the attached Worker’s Compensation form and send a copy to Human Resources’ office on the same day of the accident. 4. The injured employee and the building principal/supervisor must sign the Employee Accident Report form. Contact: Doug Flowers 671-4000
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St. Joseph School District 925 Felix Street, St. Joseph MO. 64501
Office Use Only
Missouri - Buchanan County Phone 816-671-4000 Fax 816-671-4013
Workers Compensation 1st Report of Injury Form
CLAIM TYPE: (NO Medical) -report injury______ medical______ lost time______ (check one of the above) EMPLOYEE INFORMATION Injury Date:______________ PLEASE PRINT Name:____________________________________________________________________________ SSN:_____________________________________________________________________________ Home Phone:____________________ Cell #:_____________________ Other:__________________ Date of birth:_________________________ Gender: Male____
Female____ (check one)
Address: ________________________________City, State, Zip:______________________________ Marital Status:
Married___ Single___ Divorced ___ Widowed____ (check one)
Hire Date:___________________________ / Full time _____
Part time ____ (check one)
Days worked per week _____ Regular working hours: ____________Job Title:___________________ Work address:_________________________________Building:____________________________ SJSD ____other:______________________________________ Health Insurance: ___through _________________________________________________________________________________ ACCIDENT
INFORMATION
Time of accident:_________ (AM OR PM) --please circle one
Time work began:__________
Date employer was notified: ____/____/____ Was injury on employer's premises? _____________ If not, please give address (Street, City, State, Zip)__________________________________________ ___________________________________________________________________________________ Last work date:__________________ Is this injury a questionable case? _____YES _____NO Describe injury:_____________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ (OVER) Revised August 2007
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Was surgery required as a result of injury? _____YES
_____NO
_____Unknown
Was injured taken by ambulance: ______YES
______NO
Body part injured (indicate left, right, etc.):____________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ What was the direct cause of the injury? (machine, tool, object, substance, etc.):_______________ __________________________________________________________________________________ __________________________________________________________________________________ What was the injured employee doing at time of injury? _____________________________________ _________________________________________________________________________________ How could this injury have been prevented? ______________________________________________ _________________________________________________________________________________ _________________________________________________________________________________
HEARTLAND OCCUPATIONAL MEDICINE 401 Illinois Avenue St. Joseph MO 64504 (816) 671-4880
Medical provider. This location is the "ONLY" authorized Workers Compensation Please call Human Resources (671-4000) before seeking medical attention. ______YES Were safeguards provided?
used? ______YES Was proper safety equipment ______NO Explain:____________________________________________________________________________ involved? Were drugs or alcohol
______NO
______NO ______YES
WITNESS: Name:_________________Address:_____________________Phone:_____________ __________________________________________________________________________________ __________________________________________________________________________________ Administrator’s signature______________________________________________
Injured Employee’s signature__________________________________________
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Student
Residency
Q: What is SJSD’s position on enrolling students who do not live with legal guardians? A: A review of Board Policy shows two sections that apply to this question 1. JECB--Admission of Nonresident Students 2. JECA--Admission of Resident Students These policies do not directly refer to students who live with adults that are not legal guardians, but they do specify the conditions and definitions of resident and nonresident students. Here are general guidelines that are not written policy. Use these guidelines in making decisions about this issue. If in doubt, consult the Director of CI&A, Director of Human Resources, or Director of Federal Program (if special Ed.). If the guardian lives in the St. Joseph School District: A.
The school must be informed of the legal guardian’s address. Only the legal guardian may make decisions regarding the child such as school placement, special ed. eligibility, etc.
B.
If the guardian does not live in the attendance area where the child attends school, the school may request that formal transfer procedures be followed in order for the child to be admitted.
C.
If the child or person with whom the child lives violates the agreed upon transfer conditions, the transfer may be revoked.
If the guardian does not live in the St. Joseph School District: A.
The person with whom the child lives must report to the Assistant Director of Student Services and Safety Office to seek tuition waiver or application.
B.
Principals need to report such persons who fail to report to the Assistant Director of Student Services and Safety Office after making reasonable attempts to inform the guardian of this requirement.
If the student who does not live with a legal guardian is a special education student, contact Denise Buersmeyer at the Department of Special Services, and report the concern before taking action. General Guideline for All Action Taken:
Put the best interest of the individual student first. 300
District Guidelines for Student Transfers Elementary Schools The St. Joseph School District only allows for hardship transfers. Students who live outside the identified school boundaries may apply for transfer to any school in the District. Application is made to the building principal. The principal makes the final decision regarding transfer. Elementary principals consider five factors: 1. 2. 3. 4. 5.
Class size Regular attendance Acceptable academic progress Family cooperation Acceptable behavior
Class Size Guidelines: K-2 25 students 3-4 27 students 5-6 30 students Minimum Class Size--17 Maximum guidelines may be superseded by special enrollment circumstances. Procedure for obtaining transfer: The parent/guardian must complete a Request for Transfer form and return it to the school principal or Curriculum and Instruction. Transfer is granted or denied by the principal. Revoking a Transfer: 1.
Families must be given reasonable notice and a clear reason before transfers are revoked. Failures to adhere to the conditions stated above are reasons for revoking a transfer. Parents must be given at least one warning that the possibility of revoking the transfer is being considered.
2.
Principals are encouraged to give all communications regarding transfer in writing.
3.
Transfers may not be revoked for academic progress due to a handicapping condition.
4.
Principals are responsible for notifying the student's home school when a transfer has been revoked. 301
5.
Principals may revoke a transfer: A. On or before the 10th day of school due to enrollment, if the class size exceeds the maximum guidelines. B. At the first quarter grading period. C. At the second quarter grading period. D. During the second semester of the school year after a successful case review with the Directors of Elementary Education and/or Superintendent of Schools.
Revoking a Transfer of a Student Without an Approved Transfer Form: 1.
Upon learning that a student who lives outside the attendance boundaries is attending school without an approved transfer, the principal will contact the parent/guardian and secure a Request for Transfer form. During this contact, the principal will explain the conditions for transfer.
2.
If appropriate, the principal may use this contact as a warning that the transfer may be revoked.
3.
The principal may revoke this transfer according to the timelines and for revoking a transfer stated above.
guidelines
Tuition Please send to the Human Resources a complete list of ALL NON-RESIDENT students who have requested admittance to your school. 1.
Other District Students - These students are from other districts that will be responsible for the tuition.
2.
Exempt-Tuition Students - Tuition has been waived for these students. Application for waiver of tuition for non-resident students may be made in the Office of Human Resources, 925 Felix. Students MUST present verification of tuition payment received from the Business Office before being allowed to enroll. (Per Bulletin entitled, “Non-Resident Students,� dated July, 1983.)
3.
Paying Students - These are students whose parents must pay the tuition. They might reside in bordering districts where they could go to school; or they might be students living in St. Joseph with relatives or friends. Unless there is reason for them to have been granted waiver of tuition payment, they must pay tuition in advance. (See rates below) 302
.
Tuition Rates - The following rates are established for this school year. Hillyard Technical School-Secondary Hillyard Technical School-Adult LPN Class (Hillyard) Radiology Class (Hillyard) Trade & Industry (Hillyard) Surgical Technology (Hillyard) Dental Hygiene Sonography High School Elementary & Middle School EMT/Fire Science
4.
Annual $2,000.00 $4,500.00 $8,100.00 $9,900.00 $4,500.00 $10,725.00 $14,500.00 $13,500.00 $4,000.00 $3,400.00 $2,250.00
Contractual/Evaluation Charges (For Residents and Non-Residents) Psychological/Educational Evaluation Speech Evaluation Itinerant Service/Visual Evaluation
$500.00 $200.00 $100.00
All neighboring districts have been notified of the above rates and regulations. PLEASE BE SURE TO CHECK ON LAST YEAR’S NON-RESIDENT LIST TO DETERMINE IF ANY OF THESE SAME STUDENTS ARE IN ATTENDANCE THIS YEAR. EVEN THOUGH THEY WERE IN ATTENDANCE LAST YEAR, THEY MUST HAVE BEEN CLEARED BY THEIR HOME DISTRICTS AND THIS OFFICE THIS YEAR. COUNTRY CLUB AND LAKELAND ESTATES ARE BOTH IN ANDREW COUNTY AND ARE NOT IN THE SCHOOL DISTRICT OF ST. JOSEPH.
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Activities and Inclement Weather And Road Conditions Procedures If
Then
School is dismissed early
All home activities and practices are cancelled.
School is not in session
All home activities are cancelled and practice is voluntary. Students cannot be required to practice.
Streets are cleared by 4:00 and the opponent chooses to play
Contact the District Activities Director. The principal, activities coordinator, and director will make a decision. Activities and Cold Weather (0 with -20 Wind Chill) Procedures
School is dismissed early
All activities and practices continue.
School is not in session
All activities and practices continue. Activities for District Play Inclement Weather or Sub-Zero Temperatures MSHSAA Events
School is dismissed early
Due to the district-state timeline, activities may continue if the activity cannot be rescheduled.
School is not in session
Due to the district-state timeline, activities may continue if the activity cannot be rescheduled.
Note: The opponent has the privilege of canceling or maintaining the schedule. If the opponent chooses to play and the decision is in conflict with this administrative guideline, the Activity Coordinator will contact the Director of Activities. The Superintendent will contact the opponent’s superintendent to have a conversation. The safety of students, staff and patrons is always the priority. The St Joseph School District will not participate in the event, however.
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All-City Track Meets Schedule of Host Schools 1 Meet Per Season 2013 2014 2015 2016 2017 2018
Elementary Lafayette HS Benton HS Central HS Lafayette HS Benton HS Central HS
Middle Central HS Lafayette HS Benton HS Central HS Lafayette HS Benton HS
High Benton HS Central HS Lafayette HS Benton HS Central HS Lafayette HS
Contact: Doug Flowers 671-4000
Guidelines for Competitions State competitions:
Continue with current guidelines for funding state competitions: * District pays for state * Schools pay for all other competitions, including district, sectionals, etc.
The principal and activities coordinator for each school will determine which coaches will attend a state event.
National and International Competitions:
Prior approval of the competition is required before students register for events (consider competitions for 1st, 2nd, 3rd rankings vs. individual ratings of I, II, III).
Organizations must contribute as a funding source for national competitions (fundraising, dues, etc.) If a student organization anticipates students qualifying for a national competition, fund-raising should occur prior to the event.
SJSD will pay the greater of $200 or 100% of registration fee for each student and sponsor, provided that the event has been approved.
Contact: Janet Pullen or Cheri Patterson 671-4000 Revised 4-20-06
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Middle School Basketball Guidelines Several guidelines need to be followed to insure that we continue to have a successful basketball program for middle school students. 1.
The building principal or assistant principal is responsible for the supervision of the basketball program for their school. All school officials are reminded that By-Law 103 provides that no individual student, team, or activities group shall be permitted to participate in interscholastic events without being accompanied and supervised by a representative of the school faculty or administrative staff. This provision applies to all athletic, musical and/or forensics events, or activities.
2.
The building principal may delegate the supervisor of a basketball activity to a certified staff member, but the ultimate responsibility for supervision still is with the building principal.
3.
The request to use another building for basketball should be turned in ten days before the scheduled game.
4.
Use of a building gym other than your own, to play a game, would include only the use of the gym, score clock, its benches, and restroom facilities. The visiting school should bring its own basketballs, first aid kits, tape recorders, music, etc.
5.
The principal or his representative should be at the basketball game 30 minutes before the game, and stay until all students leave and have rides home. No student(s) should be left alone in or outside a building after any extracurricular activity.
6.
When the visiting school leaves a building, common courtesy should be shown in that everything is taken care of and there is no mess left behind for the host school.
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THE SCHOOL DISTRICT OF ST. JOSEPH 925 Felix Street St. Joseph, Missouri 64501 Doug Flowers Director of Human Resources
phone: 816-671-4000 fax: 816-671-4013
Dear Parents and/or Guardians of Athletes, The St. Joseph School District and the Human Motion Institute at Heartland Health have partnered to offer a program to protect our student-athletes related to concussions in sports. A condition to play high school athletics in the St. Joseph School District will be taking a baseline test using the IMPACT program developed by the University of Pittsburgh Medical Center. This program uses a computerized program for assessing any possible brain injury, while providing a guideline for a safe return for student-athletes back to competition. The Return to Play protocol is designed to help assess the level of damage to the brain and determine when it is safe for students to continue participation in sports. This program is currently being used by 28 NFL teams, U S Olympic teams, and is endorsed by the NCAA. The IMPACT program cannot prevent concussions from taking place but does help in assessing the level of damage, provide a protocol to assist healing, and give scientific information related to the Return To Play criteria. This program is NOT designed to keep athletes from participating, but to help give scientific information related to the healing process and safe return to play. If an athlete has a second concussion before complete healing from the first concussion, the chances of permanent damage is very high. Therefore, the IMPACT scores can help determine when it is safe for the student-athlete to return to competition. This program will be administered to all freshman, sophomores, and juniors at each high school prior to the end of this school year. Please note student-athletes will not be able to participate in summer camps or practice until this baseline information is collected. The pre-test involves taking a computerized test that lasts approximately 40 minutes. All test scores and information are kept confidential and will only be used in case of a head injury. Student-athletes will only be required to take the baseline test once throughout their high school career. Heartland Health has obtained funding to complete this pre-test at no cost to the student. If you have any questions about this program, please contact your school athletic director. Sincerely, Doug Flowers Director of Human Resources and Athletics 307
PARENTAL CONSENT FORM
I consent to have my son/daughter________________________________ participate in the IMPACT Concussion program. I understand it is requirement for athletic participation and consists of a computerized Pre-test to establish baseline values. These values will only be used for comparisons if your son/daughter is referred to the IMPACT Program following a possible concussion. All test scores are stored in a national data base and are completely confidential. Please bring this signed Consent Form the day of the Pre-test. You cannot be tested without the signed Consent Form.
Parent/Legal Guardian signature____________________________ High School ____________________________________________
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Date_____________
Return to Participation Form In order to protect our student-athletes from further injury the St. Joseph School District requires a Return to Participate form signed off by a licensed medical doctor. This form is designed to protect the student from future injury based on a pre-mature return to participation. The IMPACT program is one avenue that protects student-athletes from returning to participation prior to an appropriate healing timeline. This program is not designed to limit student participation in athletics but gives baseline data to help ensure a safe return to participation for all students. Student-athlete’s name:_________________________________________________________ High School: ________________________________________________________________ Name of treating licensed medical doctor: _________________________________________ Office phone number: _________________________________________________________ Medical practice (field of specialization): _________________________________________ Completed IMPACT post-injury test: Yes ________ No _________ Date: _______________ The student-athlete is able to return to participation. Yes __________ No ________________ Any restrictions necessary to allow the safe return of the student-athlete:
__________________________________ Licensed Medical Doctor’s Signature
_______________ Date
This is a confidential record and it shall be maintained according to the law.
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St. Joseph School District Activity Participates Rules For Middle And High Schools As Governed By M.S.H.S.A.A. I. Statement of Purpose: The St. Joseph School District’s activity program is designed to provide a positive, healthy, drug free atmosphere for the student. The student is encouraged to achieve academic success, become involved in a variety of activities, and be an ambassador of the school. It is fundamental that the student realizes that it is a privilege to represent his/her school and that he/she is expected to do his/her best to contribute to the success of the activity program. Students in activities representing the district are in the public eye and their personal conduct always must be above reproach. They have an obligation to create a favorable image and gain the respect of teammates, the student body, and the St. Joseph community. II. Expectations of the Students Involved in MSHSAA Activities: NOTE: Freshman students (incoming 9th grade) - A student may be eligible immediately at the school of his or her choice upon first entering when the student is promoted from the eighth grade (or the highest grade of a junior high school administered as a separate unit within a school system), provided the student is eligible in all other respects. The student is expected to demonstrate good sportsmanship and good citizenship at all times, both in and outside of school. As a representative for his/her school and competing in our activity programs, the student is expected to fulfill certain responsibilities that include: 1. Striving to achieve sound citizenship and desirable social traits, including emotional control, honesty, cooperation, dependability, and respect for others and their abilities. 2. Maintaining a lifestyle free of tobacco products, illicit drugs, and alcoholic beverages. 3. Maintaining academic and eligibility standards as established by Missouri State High School Activities Association and the St. Joseph School District.* 4. Adhering to public laws and school policies. 5. Showing respect for both authority and property. 6. Learning the spirit of hard work and sacrifice, desiring to excel to the limits of each student’s potential. *219.0 - Local School Requirements Students in 7th-12th grade shall meet MSHSAA academic standards (213.0) and shall be required to have a 2.0 GPA in the most recent semester in which they were enrolled. A 7th-12th grade student must have a 2.0 GPA in the most recent fall semester to be eligible for the following spring semester. Likewise, all students in MSHSAA activities in the fall semester must obtain a 2.0 GPA in the most recent spring semester. Only the MSHSAA standards will apply to incoming 7th and 9th grade students. They will be automatically eligible for the fall semester after being promoted from the 6th and 8th grade and then local standards will apply for all succeeding semesters. This requirement will begin with the fall semester of the 2003-2004 school year. All students who meet the current MSHSAA academic standards shall be eligible for the fall semester of 2003-2004. However, to be 310
eligible for the spring semester of the 2003-2004 year and all subsequent semesters, students must meet the MSHSAA academic standards and have received a 2.0 GPA in the most recently completed semester. The IMPACT program developed baseline test will be required as a condition to play high school athletics. This requirement is designed to protect the student-athlete in determining a safe timeline for returning to competition. Revised 2007-2008 Students are only ineligible for one semester at a time. If they are able to regain a 2.0 GPA in an ineligible semester, they will again be eligible for the next semester. Summer school may affect Spring GPA by the earning of 1/2 or 1 credit averaged into the Spring GPA. If the additional credit brings the Spring GPA to a 2.0, the student will be eligible for the fall semester. Summer classes may be used to increase GPA for eligibility purposes; however, summer courses are not included in GPA for class rank. A letter will be sent home yearly to inform parents and students of this requirement in accordance with the 2002-2003 MSHSAA Official Handbook. III. 1. 2. 3. 4. 5. IV.
Definitions: Extracurricular Events-those events/activities that do not fall within the scope of the regular curriculum; are officially recognized and sanctioned by the School Board and for which students do not receive credit. Co-Curricular Events-those events/activities that are outside of, but complement the regular curriculum and are governed by MSHSAA. May-as used in this policy indicates the act of granting or denying permission. Might-as used in this policy indicates the possibility of action being taken. Participant-any student representing his/her school in extracurricular and co-curricular activities which are governed by MSHSAA School Rules 1. Team Rules: Each coach/sponsor will establish team rules. Team rules will be distributed and discussed with parents and participants prior to the beginning of the activity. The student is expected to comply with team rules and might forfeit his/her eligibility through noncompliance. 2. School Attendance: If a student misses class on the date of a contest without being excused by the principal, he/she shall be considered ineligible on that date. 3. Detention: A student assigned detention by teachers and/or administrators must report the detention to the coach/sponsor. The coach/sponsor will determine any additional action to be taken. 4. Suspension: A student suspended from school in-house or out of school will not be permitted to participate in extracurricular or co-curricular activities while on suspension. He/she may become eligible following his/her first day back in regular classes. 5. Expulsion: A student who is expelled or who withdraws from school because of disciplinary action shall not be considered eligible for extracurricular or co-curricular activities for 365 days from the date of expulsion/withdrawal. 6. Ejection from a contest: A student ejected from an activity because of unsportsmanlike conduct shall, at a minimum, be prohibited from participating in the next interscholastic contest or activity at the same level. 311
V.
Disciplinary Actions and Consequences:
Students might be ineligible for extracurricular or co-curricular activities if they violate the Policies of the St. Joseph School District as outlined in Section J of the Disciplinary Policies or if they fail to exhibit good citizenship at all times. The length of non-participation will be determined by the coach/sponsor, activities director, and school administrator. Disciplinary action will apply to any student who violates the Policies of the St. Joseph School District from the last school day of the previous year through the end of the current school year. If school policies are violated, the procedures and penalties of those policies may take precedence over and /or be in addition to those described in the following disciplinary action and consequences for participants. To clearly outline and define the disciplinary action, the following guidelines are provided for participants. 1. Citizenship: Participants whose character or conduct is such as to reflect discredit upon themselves or their schools are NOT considered “creditable citizens.” This includes violations of public law and/or school policy. Violation Penalty: First Offense- The participant who has been arrested and/or charged with a municipal ordinance violation, a misdemeanor or a felony may be suspended from game/meet participation in extracurricular or co-curricular activities and remain ineligible until his/her judgment is satisfied according to public law and/or school policy. Violation Penalty: Second Offense-The student will be suspended from his/her activity. A conference will be conducted. If verification is found to be sufficient by the school administration, the participant will be suspended from all activity competition for 180 school days from the day of the offense. Violation Penalty: Third Offense-The student will be suspended from all activities for the duration of his/her high school career. This includes violations that take place during season and/or non-season including evening, weekend and summer. School officials may deny participation in all extracurricular or co-curricular activities to a student convicted or found “guilty” of a municipal ordinance, misdemeanor, or felony. Reinstatement: Reinstatement to the activity after review by the school administration and coach/sponsor. 312
2. Alcoholic beverages and/or illicit drug possession, use and/or abuse: Students should not use, abuse or possess alcoholic beverages and/or illicit drugs. Violation Penalty: First Offense-The student will be suspended from his/her activity. A conference with a building administrator will be conducted, in addition to a phone call to the parent(s). If verification is found to be sufficient by the school administration, the participant will be suspended from all contests for 25% of the season from the day of the offense. If the suspension is near the end of the activity/sports season and the student wants to participate in another activity/sports season, the rest of the 25% will start with the first possible contest in that activity/sport that they compete. Students must also have a chemical assessment with the District substance abuse counselor and attend the school drug/alcohol program. Violation Penalty: Second Offense-The student will be suspended from his/her activity. A conference will be conducted. If verification is found to be sufficient by the school administration, the participant will be suspended from all activity competition for 180 school days from the day of the offense. Violation Penalty: Third Offense-The student will be suspended from all activities for the duration of his/her high school career. 3. Tobacco Substance Use: Smoking, chewing, sniffing, possession, or any other use of tobacco materials: Students should not smoke, chew, use sniff, or possess tobacco materials or products. Violation Penalty: First Offense-Loss of participation for 10% of the season. If the suspension is near the end of the activity/sports season and the student wants to participate in another activity/sports season the rest of the 10% will start with the first possible contest in the activity/sport. Violation Penalty: Second Offense-Loss of participation for 25% of the season. If the suspension is near the end of the activity/sports season and the students wants to participate in another activity/sports season, the rest of the 25% will start with the first possible contest in that activity/sport. Violation Penalty: Third Offense- 45 school day suspension from all extracurricular or co-curricular activities. If the suspension is near the end of the activity/sports season and the student wants to participate in another activity/sports season the 45-day suspension will start with the first possible contest in that activity/sport.
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Repeated violations of any of the above may result in complete disassociation with any or all competitions for the remainder of the student’s high school career. VI.
Procedure and Appeals:
The coach/sponsor, in consultation with the activities director and school administrator, may suspend a student from activities after having given him/her the right to be heard. The suspension decision may be appealed to the Principal and District Administrator. The student and/or his/her parent/guardian may appeal actions taken pursuant to this policy. The school administration will send a written decision to the parent/guardian within two days of appeal hearing. VII.
the
Participant’s Pledge:
A student who participated in extracurricular or co-curricular activities must sign the “Participant’s Pledge” as a precondition of his/her participation. The student’s signature on the pledge signifies the commitment to abide by the conditions of the St. Joseph School District’s Activity Participation Rules and Student Conduct Policies and to remain free of alcohol, tobacco, illegal drugs and to be a “creditable citizen.” The parent’s signature on the pledge signifies that the parent has read and understands the pledge.
How To Protect Your High School Eligibility Your years in high school and middle level/junior high school will be highlighted by your participation on one of your school’s athletic teams. These will be some of the most enjoyable years of your young life. During this time, your school will have local school requirements that you must comply with in order to be eligible to compete. Also, your state association-The Missouri State High School Activities Association-has essential eligibility requirements that you must meet in order to maintain you eligibility. Information contained in this pamphlet will acquaint you with the major rules and regulations you must follow in order to maintain and protect your high school eligibility. Any questions you have concerning these essential requirements or with your athletic eligibility should be checked with your school principal or athletic administrator, who has a complete copy of all MSHSAA eligibility requirements. The MSHSAA’s eligibility requirements have been voted on by member schools and were adopted by your school when it became an association member. If there are rules in the pamphlet which you don’t understand, ask your principal or athletic administrator to explain them to you.
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Knowing and following all these requirements will enable you to maintain and protect your high school eligibility. Also, it is important for you to know that you must meet all the essential requirements in order to be eligible, as no one requirement is more important than another. Finally, the MSHSAA urges you-the student-athlete-to study these rules carefully. We want you to enjoy these years. 1) CITIZENSHIP You must be a creditable citizen. Creditable citizens are those students whose conduct-both in school and out of school-will not reflect discredit upon themselves or their school. 2) ACADEMICS A. For Grades 9-12 *You must have earned, the preceding semester of attendance, a minimum of 3.00 units of credit or have earned credit in 80 percent of the maximum allowable classes in which any student can be enrolled in the semester, whichever is greater. *Currently, you must be enrolled in, and regularly attending, courses that offer 3.00 units of credit or 80 percent of the maximum allowable credits which may be earned whichever is greater. *Must pass 7 of 8 classes and/or 8 of 9 classes. *Credits earned or completed after the close of the semester or in summer school will not fulfill this requirement. *If you are a beginning ninth grade student, you must have been promoted at the close of the previous school year. *You must be making satisfactory progress toward graduation as determined by your local school’s policies. *Do not drop courses without first consulting with your school principal or athletic administrator to determine whether it will affect you eligibility B. For Grades 7-8 *You must be enrolled in a normal course load for your grade at the member school. *You must have been promoted to a higher grade at the end of the previous year, however, even though you may have been promoted, you will be ineligible if you failed more than two courses the previous semester. 3) TRANSFERRING SCHOOLS *If you transfer schools and your parents do not move into the district of your new school, you will be ineligible for 365 days-unless you meet one of the exceptions listed in the MSHSAA Residence and Transfer Rules. *If you move with your parents to your new school district, you will be eligible at your new school provided you were eligible in all other respects at your former school. A student shall not be eligible to represent two different schools in the MSHSAA state tournament series in the same sport during the same season. *Always check with your school principal before you transfer to determine whether it will affect your eligibility. 315
4) PARTICIPATION LIMITS A. For Grades 9-12 *You are eligible to participate in any sport for a maximum of four seasons. Any part of a contest played during a season counts as a season of participation. *Your eligibility to participate in high school activities begins when you first enter the ninth grade and lasts for the next succeeding four consecutive years (eight consecutive semesters). B. For Grades 7-8 *You are eligible for only your first two semesters of attendance in the seventh grade and for only your first two semesters in the eighth grade. *You are not eligible to compete with or against students enrolled in the tenth grade or above when you are enrolled in either the seventh or eighth grade. *NOTE: Check with your school principal for exceptions to this rule if you are ineligible for your grade level because of age. 5) ENTERING SCHOOL *You must enter school within the first 11 days of the semester in order to be eligible. 6) AMATEUR AND AWARDS STANDARDS *After entering a member school, you will become ineligible in the sport concerned if you receive cash for participating in an athletic contest. This restriction applies to all sports in which MSHSAA member schools conduct interscholastic programs. (Note: Merchandise shall not exceed $25 suggested retail price.) *You may accept awards which are symbolic in nature, such as medals, ribbons, trophies, plaques, etc. for participating in a school athletic program. *You may accept awards which are merchandise and such awards shall not exceed $25 in the suggested manufacturer’s retail price. *Awards as described above presented by a person or group other than your school, must be approved in advance by your school principal and the suggested manufacturer’s retail price of the merchandise must not exceed $25. *You may accept awards for participating in non-school sponsored athletic competition only if the awards are symbolic in nature or the merchandise item does not exceed $25 in suggested retail value. (See items above!!!) 7) AGE LIMITS A. For Grades 9-12 *If you reach nineteen (19) years of age prior to July 1, you will be ineligible the next school years. *Over-aged eighth-graders may move up to the senior high team to have eight semesters of eligibility.
B. For Grades 7-9 *In order to participate on or against teams made up of only seventh-graders, you must not have reached fourteen (14) years of age prior to July 1 preceding the opening of school. 316
*In order to participate on or against teams made up of only eighth-graders, you must not have reached fifteen (15) years of age prior to July 1 preceding the opening of school. *In order to participate on or against teams made up of only ninth-graders, you must not have reached sixteen (16) years of age prior to July 1 preceding the opening of school. *However, you may participate with the next higher grade when you no longer meet the age limit for your grade. *NOTE: Check with your school principal for options available to you if you are ineligible. 8) PLAYING UNDER A FALSE NAME *If you compete under an assumed or false name, you immediately become ineligible. 9) GRADUATE STUDENTS *You will be ineligible to participate after graduation from a senior high school. Students who are granted an early release after their junior year are ineligible for further participation. *NOTE: You are eligible to participate in state events which extend beyond the date of your school’s graduation at the end of the spring semester of your senior year. 10) NON-SCHOOL COMPETITION *You may not practice for or practice with a non-school team, or in any organized nonschool athletic competition and for your school team in the same sport during the same season. *You may participate on a school team and a non-school team in different sports during the same season; however, you may not practice for the non-school team or participate in organized non-school athletic competition on the same day that you practice with or participate for the school team without prior approval of your school administrator. *You must receive approval in advance from you school principal in order to miss school time to practice for, travel to or compete in organized non-school athletic competition. *You may not play at any time on an organized non-school basketball, football, or volleyball team made up only of members of your school team unless: a) the teams are nontraditional as defined in 235.2-b with limits to our of season; or b) during the summer months when there is no limit on team rosters/line-ups (235.2-b) *You will become ineligible in any sport in which you play as a member of a junior competition. You must meet the established criteria published in the MSHSAA Board of Directors. *Before you join a non-school team or enter any non-school competitive athletic event, your school principal or athletic administrator should be consulted to make certain these standards are met.
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11) COLLEGE AUDITIONS/TRYOUTS *You may participate in an “audition” or “tryout” for a college team only after you have completed your last season of eligibility in the sport for which you wish to “audition” or “tryout”. 12) ALL-STAR GAMES *You may not compete in an all-star game or contest before you complete your eligibility in each high school sport. Participation in an all-star game or contest before ending your high school eligibility will result in you becoming ineligible to participate in any high school sport.*A senior with no high school eligibility remaining for a specific sport may participate in one All-Star game for that sport during the school year. See your administrator before agreeing to play. 13) RECRUITING OF ATHLETES *You will be ineligible for 365 days if you are influenced by a person or persons to attend upon promotion or transfer schools or activities purposes. 14) TRANSFER FOR ATHLETIC REASONS *You shall become ineligible for 365 days if you transfer for athletic reasons defined in MSHSAA By-Law 238. 15) SPORTS CAMPS/CLINICS *You may attend a specialized summer athletic camp(s)/clinic(s) where you receive instruction or coaching from a member of your school’s coaching staff for a maximum of two calendar weeks in any one sport. A calendar week for any sports camp is defined as any seven consecutive days, or any consecutive grouping of days. *You may attend a non-school sponsored summer specialized sports camp(s) or group instruction for as long as you wish where you do not receive instruction or coaching from a member of your school’s coaching staff. *You may attend a non-school sponsored specialized sports camp(s) or group instruction during the school year provided it does not result in any loss of school time; attendance does not occur within 14 days of the start of the school sport season for the sport concerned; it is not a team camp; and no member of the coaching staff of the school you attend, or will attend the following year, is involved in any way. *Before attending any specialized athletic camp(s)/clinic(s) or group sport instruction, you should consult with your school principal or athletic administrator to make sure it meets the criteria published in the MSHSAA Official Handbook. 16) SPORTSMANSHIP *If you should commit an unsportsmanlike act while participating in a high school event, you could become ineligible. *If your conduct as a spectator is found to be unsportsmanlike, you could be barred from attending any high school athletic contests. *The unsportsmanlike conduct of any spectator, regardless of age, could cause that spectator to be barred from attending school athletic contests. 318
St. Joseph School District Activity Participation Rules As Governed By M.S.H.S.A.A. Extracurricular or Co-Curricular Participant’s Pledge As a participant in the extracurricular or co-curricular activities program in the St. Joseph School District, I realize it is a privilege to represent my school. I understand that I am expected to remain free of alcohol, tobacco, and illegal drugs, and I am expected to exhibit good citizenship at all times. I understand that violation of St. Joseph District’s Activity Participation Rules and Student Conduct Policy and/or The St. Joseph School District’s Disciplinary Policies might, by the decision of the coach/sponsor or administrator, result in my exclusion from extracurricular or co-curricular activities. NOTE TO PARENT OR GUARDIAN: Also, by signing this agreement, you as a parent or guardian are giving permission for the designated student to participate in organized high school activities; even though you are aware of the potential for injury, which is inherent in all sports and activities. Even with the best of coaching, the use of the most advanced protective equipment, and strict observance of rules, injuries are still a possibility. On rare occasions these injuries can be so severe as to result in total disability, paralysis, or even death. Please sign and return after you have read this information. Participation will not be allowed to participate until this contract is signed. I/we acknowledge that I/we have read and understand the above. Student/Participant (Printed Name) _______________________________________________ School Name: _________________________________________________________________ Residence Address: ____________________________________________________________ Student/Participant Signature: _____________________________________Date___________ Parent/Guardian (Printed Name)___________________________________________________ Parent/Guardian Signature ________________________________________Date__________ Revised 2006-2007
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Regulations Regarding Non School Personnel In Playing Areas or Travel Vehicles The following policies must be observed by all coaches, sponsors, and administrators: 1.
Non-school personnel shall not be permitted on the floor or field, in the bench area, or seated on the bench before or during any athletic contest. Only players, coaches, school managers, doctors and school cheerleaders and pompons shall be permitted on athletic fields and courts.
2.
Activities approved by the administration shall be allowed to perform at half-time.
3.
Only authorized school personnel shall be permitted to travel with the team to and from any athletic contest.
4.
Any deviation from these policies must be approved by the building principal or activities director.
Director of Athletics August, 2006
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EBBA-AP ILLNESS AND INJURY RESPONSE AND PREVENTION (First Aid Guidelines) Emergency Forms The district will regularly request medical information so it is better prepared to accommodate or assist students and employees with known medical needs. The district will annually request that students and their parents/guardians provide the district with current information on any medical conditions that may impact the student=s education or that may require medical care during the school day or during school activities. In addition, the district will request emergency contact information for the parents/guardians and other persons authorized by the parents/guardians to respond in an emergency. Information will be requested at the beginning of each school year and retained in a location readily accessible to the appropriate district personnel. The district will also request that each employee provide information on any medical conditions of which the district needs to be aware for accommodation purposes or to adequately assist the employee in an emergency. Employees will be asked to designate persons the district may contact in an emergency. Medical Emergencies 1.
Cardiopulmonary Resuscitation (CPR): The school nurse will maintain a list of staff members who have submitted certification that they are trained in CPR. The school nurse will provide the list to the principal, who will ensure that the list is disseminated and posted in the appropriate locations. The nurse will review certifications and update the list annually.
2.
Emergency Medical Services (EMS): In the event that a situation warrants contacting EMS, the principal will also notify the parents/guardians or other appropriate parties immediately.
3.
Automated External Defibrillators (AEDs): If the district is equipped with AEDs, the superintendent will provide for training and supervision of personnel on use of the device, ensure that the locations of all AEDs are posted and ensure that the equipment is properly maintained and registered in accordance with law.
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Evaluation of Illness and Injury Evaluations of illness and injury should minimally include: 1. 2.
Taking a history of the symptoms, paying particular attention to any signs and symptoms of communicable diseases. Determining whether an elevated body temperature is present.
3.
Performing a physical assessment as indicated by symptoms.
Students should be isolated until a judgment using written protocols has been made by a professional nurse, physician, health paraprofessional or an individual acting as a temporary substitute for the professional nurse. General Directives for Illness and Injury Any individual who is taken ill or injured while on district property should report to the nurse's or principal's office. Any individual injured on district property, on district transportation or at a district activity will be given emergency first aid care by the nurse or designee if available. Emergency first aid treatment may be rendered by other district personnel if the nurse or designee is not available. Disposition of Minor Illness or Minor Injury Cases 1.
If the injury or illness is minor, it may be appropriate to retain the student in school for the remainder of the day; however, in the interest of school-parent/guardian relations, the principal or designee may contact the parents/guardians to inform them of the situation. If a parent/guardian cannot be reached, the principal or designee will use the alternate contacts provided on the emergency form.
2.
If a student requires non-emergency medical attention, the parents/guardians will be notified immediately by the principal or designee, and the parents/guardians will be responsible for transporting the student to the physician of their choice.
3.
Disposition of minor illness or injury of staff members will be left to the discretion of the individual staff member. If an employee sustains a minor injury that may require long-term care, the employee must complete the appropriate paper work for injury.
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Disposition of Major Illness or Major Injury Cases 1.
If, in the judgment of the principal/designee or supervisor, an injury or illness is serious enough to require immediate emergency care, the individual should be transported immediately by ambulance or private vehicle. The district will contact EMS in cases of critical emergencies where immediate lifesaving measures are needed.
2.
The school should be prepared to give rescue officials the individual's emergency information.
3.
The school will ascertain the destination or hospital to which the individual is taken.
4.
The principal/designee or supervisor will contact the parents/guardians, spouse or other appropriate parties. In the case of a student, if there is no telephone, an adult messenger from the school will directly notify the parents/guardians.
Transportation No sick or injured student will be transported to his or her home by another student without parental consent. In addition, no sick or injured student will be knowingly left alone at his or her home without parental consent. When it is in the best interest of the student, the district may refrain from leaving the student alone despite parental consent to do so. Providing for transportation and adult supervision is the responsibility of parents/guardians, except as otherwise provided in this procedure. Implemented: 1-11-11 St. Joseph School District, St. Joseph, Missouri
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JHCF-AP STUDENT ALLERGY PREVENTION AND RESPONSE The school nurse shall oversee the administration of these procedures in consultation with the food service director, the School Health Advisory Council (SHAC), the wellness committee, the transportation director, local health authorities and, where appropriate, the special education director or Section 504 coordinator. Definitions Allergen B A substance that triggers an allergic reaction. Allergic Reaction B An immune system response to a substance that itself is not harmful but that the body interprets as being harmful. Allergic reactions trigger inflammation in the skin (hives, itching, a rash), the respiratory system (coughing, wheezing, difficulty breathing), the gastrointestinal tract (vomiting, diarrhea, stomach pain) and the cardiovascular system (lowered blood pressure, irregular heartbeat, shock). Anaphylaxis B A life-threatening allergic reaction that involves the entire body. It may be characterized by symptoms such as lowered blood pressure, wheezing, nausea, vomiting, diarrhea, swelling or hives. Anaphylaxis may result in shock or death. Emergency Action Plan (EAP) B A written plan for students who have life-threatening conditions, such as an allergy. This plan is designed to inform school district personnel who may be called upon to respond. Individualized Health Plan (IHP) B A document created by the district, in cooperation with the parents/guardians and, when appropriate, a student=s health care provider, for students who have specific health care needs. An IHP is a nursing care plan that has student-centered goals and objectives and describes the nursing interventions designed to meet the student=s short- and longterm goals. Life-Threatening Allergy B An allergic reaction that is severe enough to potentially cause death. General In accordance with Board policy, the nurse or designee will provide training to all staff members about the causes and symptoms of and responses to allergic reactions. This training will be provided to current staff members within 30 days of the adoption of the Student Allergy Prevention and Response policy. Staff members who are hired after this training has been conducted will be provided the information within ten (10) work days of the first day of employment. Pursuant to Board policy, students may carry medication for the treatment of allergies. The district does not stock epinephrine premeasured auto-injection devices for general emergency 324
use. The parent or guardian of the child will provide medication for the treatment of the allergy with appropriate medical instruction. Staff will respond to allegations of harassment or bullying on the basis of an allergy in accordance with the district's policy on bullying. All staff will be instructed in approved cleaning methods, including the use of soap and hot water, and will be required to use approved methods in any location in which food is served. Response to an Allergic Reaction Any staff member who becomes aware that a student is having an allergic reaction must: 1. Stay with the student. 2. Notify the nurse immediately. 3. Contact the parents/guardians. If a staff member determines that the allergic reaction is potentially life threatening, the staff member will implement the student=s Section 504 plan, IHP or EAP if the staff member is familiar with the plan. If the student does not have a Section 504 plan, IHP or EAP, the staff member is not familiar with the Section 504 plan, IHP or EAP or such plan is not immediately available, the staff member will immediately take or direct another person to take the following actions. 1.
Call 911.
2.
Notify the school nurse or, if the nurse is not available, notify the principal or designee.
3.
Administer epinephrine, if available, at the direction of the school nurse or designee. If the school nurse is not present, the staff member may administer epinephrine, if available, if the staff member determines it is necessary to safeguard the health of the student. An employee who has not been trained in the administration of epinephrine may choose not to administer epinephrine. If so, the employee should attempt to locate someone who can administer epinephrine to the student.
4.
Notify the parents/guardians.
5.
Provide first responders with information about the student's allergy, reaction and any actions already taken.
6.
Remain with the student until a parent/guardian or emergency contact arrives or until the student is transported from the district by first responders.
As soon as possible after the allergic reaction, the nurse will consult with the Section 504 coordinator and the student’s parent/guardian to determine whether a Section 504 plan or IHP/EAP would be appropriate for the student. 325
Instructional Areas No food preparation or consumption will take place in any instructional area unless the instructor has permission from the building administrator. Courses that include food preparation or consumption as a regular part of the curriculum are exempt from this provision, but instructors in these courses have an increased responsibility to monitor student adherence to prevention procedures. Dining Areas The school nurse or designee will provide the food service director with a copy of any Section 504 plan or IHP that concerns diet, along with a photograph of the student. If a photograph of the student is not available, the school nurse may personally introduce the student to the food service staff. In lieu of providing a copy of the actual plan, the nurse or designee may provide a document with all the pertinent information. Any Section 504 plan or IHP that requires food substitutions must include a written statement from a licensed physician that: 1. 2. 3. 4.
Describes the disability or condition. Explains how the student is restricted as a result of the disability or condition. Identifies the major life activities affected by the disability or condition. Lists omitted and permitted foods.
The food service director will provide information to food service personnel as necessary. Food service personnel will not act on individual requests for dietary accommodations. If a student or parent/guardian of a student who does not have a Section 504 plan or IHP/EAP on file with the food service director requests an accommodation, he or she will be referred to the school nurse for assistance. The food service director will arrange for all food service staff to be trained in food label reading, cross-contamination avoidance, safe food handling and food item labeling requirements. If there is any change in menu after the menu has been posted, the food service director will notify the school nurse or designee. The nurse or designee will notify parents/guardians of students with a Section 504 plan or IHP/EAP for food allergies if necessary.
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The principal may designate one (1) or more tables in the dining area as peanut- and tree nut-free areas. Students who use these tables may not have any food or beverage that contains or may contain peanuts or tree nuts. If any student has been identified as having life-threatening allergies to a food or beverage other than peanuts or tree nuts, the principal may designate one (1) or more tables as allergen-free areas and specify the prohibited foods and beverages. Staff responsible for cleaning dining areas will clean any such designated tables prior to each use according to U.S. Department of Agriculture (USDA) recommendations using separate cleaning supplies. No student will be required to sit at a designated table. Staff members supervising dining areas will promote a "no sharing/no trading" environment to prevent students from trading foods, beverages or dining utensils. Transportation and Off-Site Activities Except as otherwise outlined in this procedure, drivers will not allow students to eat or drink on district transportation unless the student has written permission from his or her principal. Written permission will be provided if the student has a medical need to consume food or beverages during the time the student is transported. A student who has a medical need to consume food or beverages on district transportation must have a Section 504 plan or IHP that addresses which foods or beverages the student may consume if he or she is transported with any other student who has a life-threatening food allergy. Students being transported to and from activities on district transportation may be allowed to consume food and beverages if the staff member serving as sponsor has verified that none of the students being transported have documented life-threatening food allergies.
Implemented: 1-11-2011 St. Joseph School District, St. Joseph, Missouri
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Administering Medication to Students Board Policy JHCD ADMINISTERING MEDICATION TO STUDENTS Medications will be given to students during school hours if absolutely necessary. If possible, the parent/guardian will be encouraged to schedule the medication to be given before or after school. However, if this is not possible the following instructions must be followed: Prescription Medication 1. Medication container must have label attached by a pharmacist and/or physician and will include: Child’s name Name of medication Dosage of medication Route of medication Name of doctor 2. Written permission from parent/guardian to give medication. 3. Time of day medication is to be given. 4. Dosage limited to one-day supply – container returned home daily with student for short-term prescription medications. Physician ordered long-term medications may have a 30-day supply at school. Non-Prescription Medications (Over The Counter Medications) A WRITTEN REQUEST FROM A PHYSICIAN/AUTHORIZED PRESCRIBER IS REQUIRED FOR NON-PRESCRIPTION MEDICINE DISPENSED THROUGH THE SCHOOL OFFICE TO ELEMENTARY SCHOOL STUDENTS. 1. Medication must come in the original container 2. Child’s name on the medication container 3. Only the instructions listed on the medication container will be followed unless a physician/authorized prescriber requests in writing different instructions for administering the medication. 4. Written permission from parent/guardian to give medication 5. Time of day medication to be given 6. Dosage limited to one-day supply – container returned home daily with student for short-term medications. Physician ordered long-term medications might have a 30-day supply at school. A WRITTEN REQUEST FROM THE PARENT/GUARDIAN FOR NON-PRESCRIPTION (OVER THE COUNTER) MEDICATION FOR MINOR PAIN, SUCH AS TYLENOL OR IBUPROFEN (NOT ASPIRIN), MAYBE GIVEN TO MIDDLE SCHOOL AND HIGH SCHOOL STUDENTS. 328
A parent/guardian will complete the necessary permission form and provide the school with the nonprescription medicine in the original container. The parent/guardian may send the medication to school with the student to be given to the school nurse/or to the school office staff upon arrival at school. Dosage of the medication will not exceed manufacturers’ recommendations unless written order from a physician/authorized prescriber is received with the medication. This form will be available through the School Office/School Health Office. ALL LONG TERM (10 DAYS OR MORE) AND EMERGENCY MEDICATIONS, PRESCRIPTIONS AND NON-PRESCRIPTION, MUST HAVE A SPECIAL FORM COMPLETED BY THE PHYSICIAN/ AUTHORIZED PRESCRIBER AND PARENT/GUARDIAN. THE FORM IS TO BE COMPLETED AND RETURNED TO THE SCHOOL NURSE OR PRINCIPAL. FORMS ARE AVAILABLE IN THE SCHOOL OFFICE/SCHOOL HEALTH OFFICE. All medication will be kept in locked storage in the school health office unless otherwise ordered by the physician/authorized prescriber for emergency administration of the medication Students of Legal Age: Every student eighteen years of age or older shall be deemed to be an adult. (JFD 12-05-2008) School personnel do not provide any non-prescription medications at any time to students. The school district staff will not administer the first dose of any prescription medication. The District shall not knowingly administer medication in an amount exceeding the recommended daily dosage listed in the Physician’s Desk Reference (PDR) or other recognized medical and pharmaceutical text. A physician/authorized prescriber may recommend that an individual student with a chronic health condition, such as asthma or other potentially life-threatening respiratory illness, assume responsibility for his or her own medications as part of learning self-care. These students may self-administer medications, such as through the use of metered-dose inhaler, provided that the conditions set forth in state laws have been met. The school nurse will be responsible for giving the medication if she is in the building. If the nurse is not in the building, the principal, secretary, or designated person will give the medication. The parent/guardian of the child must assume the responsibility of informing school personnel of any change in the child’s health or medication. Board Policy Adopted: February 22, 1982 Board Policy Revised: September 11, 1995 Board Policy Revised – June 12, 2006 Board Policy Revised—January 10, 2011
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St. Joseph School District Guidelines For Volunteer Staff in the Health Clinic Registered nurses (not LPN's) will be allowed to give medications if they are currently licensed in the State of Missouri. The Coordinator of Nursing will need a copy of the license on file in her office. They will practice under their own license and will be responsible for any errors, because they are not school district employees. LPN's can provide first aid and can staff the clinic but may not give medications. They must follow school district policy regarding medications and confidentiality, and must follow the school district guidelines for background checks through the Human Resource Office. The school nurse will be Responsible for orientating the volunteer nurses.
HIPPA The Health Insurance Portability and Accountability Act of 1996. This act requires that the Department of Health and Human Services adopt national standards for the electronic health care transactions of records. This is intended to prevent the erosion of the privacy of individuals’ health information. This rule became effective April 14, 2001. This does include written health record as well as the electronic record. It provides Federal protection for the privacy of protected health information. The Rule does not replace Federal, State, or other law that grants individuals even greater privacy protections, and covered entities are free to retain or adopt more protective policies or practices. (Reference: OCR HIPPA PRIVACY) Privacy of student health records must be accomplished by files that are locked and the use of HIPPA compliant permission forms for the exchange of any health information between the school district employee, medical care provided, medical care institution, or other health care providers. The parent/legal guardian must sign the appropriate HIPPA compliant permission for the process to take place. The sending site will usually send the information to the parent/legal guardian--and the parent/legal guardian will provide the information to the appropriate school district employee. Privacy must be provided for students in the school setting that have identified health problems. Careful attention is necessary as this information is shared with those that have a “need to know” ONLY. Confidentiality must be provided at all levels. We ask parents to sign the registration form that gives the school nurse permission to discuss their child’s health problem with those employees that would have a need to know about the student health problem. Health records of students that have left the St. Joseph School District will be returned to the Record Room and will be stored separately from the student Cum folder. If information is requested from these files, the proper protocol through the Record Room will have to be followed. Contact: Eileen Duty 671-4000
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Universal Blood and Body Fluid Precautions PROCEDURE SUPPLIES IN SPILL CONTAINMENT KITS ARE AS FOLLOWS: - EPA approved disinfectant spray. (1 can) - Absorbent floor sweep material. (5 bags) - Disposable vinyl/plastic gloves. (5 pairs) - Disposable paper towels. (1 large roll paper towels) - Plastic trash bags. (5 red/5 tan) - Cardboard 8.5 x 11.5, replaces dustpan. (10 squares) Building engineers will order supplies as needed for kits. Spill containment kits will be kept in accessible areas throughout each building for cleanup, such as Health Clinics, Main Office (Principal), Boiler Room and other areas to be determined by individual buildings. Spill containment kits must be available during all sporting events (area of location to be determined by building). School nurses will be responsible for training all personnel in their buildings on the proper handling of body fluid. Trash containers in all bathrooms and Health Clinics must be lined with plastic trash bags. Building administrators and supervisors will be responsible to inform all of their staff of this procedure on a yearly basis. PROCEDURE FOR USING SPILL CONTAINMENT KITS: 1. Open kit - remove necessary supplies for cleanup. 2. Put on disposable gloves. 3. Open absorbent pack - Sprinkle contents evenly over the body fluid spill and allow time for absorbent to work. 4. Open and prepare red and tan plastic trash bag so contaminated materials can be discarded with a minimum of handling. 5. After absorbent has set (3-5 minutes.), take two (2) 8.5 x 11.5 cardboards and scoop up the absorbent material. Discard absorbent material and cardboards in red plastic bag. 6. Spray disinfectant (Steriphene II) over spill area. Sprayed surface should remain wet for 10 minutes. 7. Using disposable paper towels wipe up all the disinfectant and discard in red plastic bag. Tie red plastic bag securely and place in the second tan trash bag. 8. Carefully remove disposable gloves and place gloves in tan plastic bag and tie securely. 9. Wash your hands with soap and water immediately upon completion cleaning up body fluid spill (even though you have worn gloves). Wash hands thoroughly for 10-15 seconds. 10. Take securely tied trash bag to dumpster.
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Communicable Diseases To protect the health of all students and staff, students and staff members shall not be permitted to attend school or any other school-sponsored activities while afflicted with any serious contagious or infectious disease which is liable to expose other students and staff members to the disease. Any student or staff member permitted to attend school with a serious contagious or infectious disease must do so only under the guidelines developed by the St. Joseph School District. Any staff member who knows of a student with a serious contagious or infectious disease, or knows the student has been exposed to such a disease, shall inform the principal, who will request a review of the case by a designated health professional (school nurse, physician, public health nurse). If a student is infected with an acute infectious disease of short duration, the student will be excluded from school for the number of days specified in the latest revision of the Missouri Department of Health publication, “Prevention and Control of Communicable Disease—A Guide for School Administrators,” FHC 16, or until a physician certifies the student no longer is liable to transmit the disease. If the designated health professional determines that the student may be infected with a chronic infections or contagious disease, the building administrator will request a team review and assessment of the student’s medical condition. GUIDELINES FOR STUDENTS WITH SERIOUS CONTAGIOUS OR INFECTIOUS DISEASE WILL BE AS FOLLOWS: 1. The type of educational setting and care for students with an infectious or contagious disease or a child at risk of having an infectious or contagious disease will be based on the following: a. b. c. d.
behavior neurological development physical condition of the child expected type of interaction with others
These decisions shall be made on a case-by-case basis. Recommendations to the St. Joseph School District Superintendent will be made by a team composed of: (1) the student’s physician, (2) the student’s parents or guardian, (3) public health personnel, (4) teacher representative, (5) student’s school principal and school nurse, (6) Coordinator of Health Services and/or Director of Human Resources. The risks and benefits to both the infected child and to others in the setting will be determined on an individual basis. A decision will be made within three working days after the team is convened and communicated in writing to the Superintendent.
2. Evaluations to assess the physical condition of the student with an infectious or contagious disease, or the child at risk of having an infectious or contagious 332
disease, shall be done on a regular basis (with a minimum of at least once a month). This evaluation will be the responsibility of the child’s physician after consulting with the school nurse. The school nurse will also be responsible for monitoring which diseases are occurring in the school that would be a threat to the student with immunodeficiency disease. 3. Routine and standard procedures established by the St. Joseph School District will be used to clean up all blood and other body fluids resulting from injury or illness. This procedure will be implemented by all schools regardless of whether or not children with a known infection are attending a particular school. Building administrators and supervisors will be responsible to inform all of their staff of this procedure on a yearly basis and also any new employees. 4. Persons involved in the care and education of children with serious infections should respect the child’s right to privacy, including maintaining confidential records. The principal, school Coordinator of Health Services and the Director of Human Resources will determine on a case-by-case basis the need for staff members to have knowledge of the child’s condition. Only those staff members, who are most likely to be in a position to render first-aid to an infected individual in case of accident or medical emergency, and those who may detect situations where the potential for transmission of the disease may be high, will be informed. The principal will identify and notify these staff members and provide them with appropriate information concerning the care and precautions that may be necessary. Willful or negligent disclosure of confidential information by a staff member will be cause for disciplinary action which may include dismissal. 5. The student with an infectious or contagious disease will be instructed by the Coordinator of Health Services and the school nurse on the necessary precautions to take in preventing the transmission of the disease to other individuals. The parent/guardian will also participate in this conference. During this conference, the student will be informed on what reasonable expectations will be made of them in regards to their responsibilities to the school. Documentation of this conference will be signed by the parent/guardian. Failure to adhere may result in exclusion from the classroom.
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Guidelines for Employees with Infectious or Contagious Diseases 1. The determination of continued employment or type of employment for an employee with a serious infectious of contagious disease will be based on the following: a. the physical condition of the employee b. the potential of transmission is of little risk in the work environment with reasonable precautions c. the impact on both the infected school employee and others in the work environment. 2. If the School District has reasonable cause to believe that a school employee has an infectious or contagious disease, the District may require said employee to submit to an appropriate medical evaluation by a physician mutually agreed upon by the employee and the District. The employee’s insurance will be the primary carrier for this required medical evaluation. Expenses above the amount covered by the employee’s insurance will be paid by the SJSD. Failure to submit to this evaluation may result in action to dismiss said employee. If the examining physician determines that the employee may be afflicted with a serious infectious or contagious disease, the SJSD will request a team review and assessment of the said employee. 3. The decision of continued employment or type of employment shall be made on a case-by-case basis. Recommendations to the Director of Human Resources will be made by a team composed of: a. employee b. employee’s physician c. employee representative from the District, if so desired by the employee d. principal and/or immediate supervisor e. public health personnel f. Director of Human Resources and/or Coordinator of Health Services. 4. Employee benefits during the three (3) day initial evaluation period are as follows: a. The employee will not be required to use medical leave during the three (3) day evaluation period. b. During this evaluation period, the District may place the employee in another work setting which would involve less risk to self and/or others. Legal Refs: #167.191, RSMo. 1978 Board Policy Amended May 22, 1989 Student Guidelines Amended: May 22, 1989 Staff Guidelines Amended: May 22, 1989
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School Nurse Schedule 2012-2013 School Benton Central Lafayette Bode Robidoux Spring Garden Truman Coleman Edison Ellison Field Hall Hosea Humboldt Hyde Lake Lindbergh Mark Twain Noyes Parkway Pershing Pickett Skaith Colgan ARC Webster/PreSchools
Monday C. Stephenson J. Zieger A. Hanlan J. Koch J. Nelson L. Mann D. Buntin P. Alden C. DenOuden K. Willard D. Punzo L. Wallace P. Bowe K. Wyatt B. Smith S. Brush P. Carrington V. Meyer S. Farmer D. Bryson C. Steeby L. Hihath J. Roberts R. Falkner J. Wineinger M. McClain
Tuesday C. Stephenson J. Zieger A. Hanlan J. Koch J. Nelson L. Mann D. Buntin P. Alden C. DenOuden K. Willard D. Punzo L. Wallace P. Bowe K. Wyatt B. Smith S. Brush P. Carrington V. Meyer S. Farmer D. Bryson C. Steeby L. Hihath J. Roberts R. Falkner B. Brian M. McClain
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Wednesday C. Stephenson J. Zieger J. Wineinger JKoch/TAlden J. Nelson L. Mann D. Buntin P. Alden C. DenOuden K. Willard D. Punzo L. Wallace P. Bowe K. Wyatt B. Smith S. Brush P. Carrington V. Meyer S. Farmer D. Bryson C. Steeby L. Hihath J. Roberts R. Falkner B. Brian M. McClain
Thursday C. Stephenson J. Zieger A. Hanlan T. Alden J. Nelson L. Mann D. Buntin P. Alden C. DenOuden K. Willard D. Punzo L. Wallace P. Bowe K. Wyatt B. Smith S. Brush P. Carrington V. Meyer S. Farmer D. Bryson C. Steeby L. Hihath J. Roberts R. Falkner B. Brian M. McClain
Friday C. Stephenson J. Zieger A. Hanlan T. Alden J. Nelson L. Mann D. Buntin P. Alden C. DenOuden K. Willard D. Punzo L. Wallace P. Bowe K. Wyatt B. Smith S. Brush P. Carrington V. Meyer S. Farmer D. Bryson C. Steeby L. Hihath J. Roberts R. Falkner B. Brian M. McClain
St. Joseph School District Pandemic Influenza Response Plan
Appendix to the St. Joseph School District Emergency Management Plan
Working Document – Draft Established December 2007 Revised 2-14-2008 Revised 5-6-2009 Updated 8-9-2011
Approved By: St. Joseph School District Safety Advisory Committee – 5/13/2009
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I Purpose The St. Joseph School District Pandemic Influenza Response Plan describes the pandemic influenza threat, outlines planning assumptions and identifies key pandemic response actions to be taken by the St. Joseph School District in response to Pandemic Alert Periods and Phases. When implemented, this plan is intended to achieve the following goals: •
Educate students and staff regarding disease/influenza transmission and promote practices that would discourage the transmission of disease.
•
Establish guidelines/criteria for the need of closure and re-opening of schools in the event of a pandemic/contagious disease outbreak.
•
Establish a communication system for the students, staff and community in the event of a pandemic/contagious disease outbreak.
•
Preserve the continuity of the essential education function in the event of a pandemic/contagious disease outbreak.
•
Minimize the social disruption of pandemic/contagious disease outbreak.
II Scope The Pandemic Influenza Response Plan will be integrated as an appendix to the St. Joseph School District Emergency Management Plan which has been designed and implemented within each school in the district. This emergency management plan has been developed to assist the School District of St. Joseph in protecting the lives of its students and staff should a disaster or emergency situation affect the school. This plan addresses all types of hazards and must account for activities before, during and after an occurrence.
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The district has 33 buildings:
Administration District Operations Pear Street Warehouse Troester Media Center Enright Center Keatley Center Colgan Alternative Resource Center Hillyard Technical Center Benton High School Central High School Lafayette High School Bode Middle School Truman Middle School Robidoux Middle School Spring Garden Middle School Coleman Elementary School Edison Elementary School Ellison Elementary School* Field Elementary School Hall Elementary School Hosea Elementary School Humboldt Elementary School Hyde Elementary School Lake Contrary Elementary School Lindbergh Elementary School Mark Twain Elementary School Noyes Elementary School Parkway Elementary School Pershing Elementary School Pickett Elementary School Skaith Elementary School Early Learning Center
925 Felix 671-4000 th 1000 S. 9 St. 671-4260 2735 Pear St... 671-4055 3401 Renick 671-4390 nd 514 N. 22 St. 671-4115 1202 S. 28th St. 671-4300 3600 Frederick Ave. 671-4072 3434 Faraon 671-4170 th 5655 S. 4 St. 671-4030 2602 Edmond 671-4080 412 Highland Ave. 671-4220 720 N. Noyes Blvd. 671-4050 3227 Olive 671-4400 4214 St. Joseph, Ave. 671-4350 5802 S. 22nd St. 671-4380 3312 Beck Rd. 671-4100 515 N. 22nd St. 671-4110 th 45 SE 85 Rd. 671-4120 2602 Gene Field 671-4130 2509 Duncan 671-4160 6401 Gordon 671-4180 nd 1520 N. 2 St. 671-4190 509 Thompson 671-4210 1800 Alabama 671-4180 2812 St. Joseph Ave. 671-4250 705 S. 31st St. 671-4270 th 1415 N. 26 St. 671-4290 2900 Duncan 671-4310 2610 Blackwell Rd. 671-4320 3923 Pickett Rd. 671-4330 4701 Schoolside Ln. 671-4370 1210 Jackson St. 273-0096
NOTE: The asterisk (*) is placed next to Ellison Elementary School because it is the only district school that is outside the city limits.
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Each School and district offices have individual calling trees.
The Pandemic Influenza Response Plan primarily focuses on the roles, responsibilities and activities of the St. Joseph School District. However, pandemic influenza response efforts will likely trigger the activation of plans external to the St. Joseph School District, including the St. Joseph Buchanan County Health Department, Heartland Regional Medical Center’s infection control and surge capacity plans, the City of St. Joseph and Buchanan County‘s government continuity of operations plans, business continuity of operations plans, etc.,
III. Authorities The St. Joseph School District, under the direction of the superintendent, will act upon order from the St. Joseph Buchanan County Director of Health for guidelines and recommendations. The St. Joseph Buchanan County Director of Health acts under the direction of the city manager. The Health Director is responsible for enforcing all laws of the state and the City of St. Joseph Code of Ordinances relating to public health, sanitation and the welfare of the inhabitants of the city. (Admn. C., § 2.27(E): G.O. 1313, 7-3-95). 192.020 RSMo. It shall be the general duty and responsibility of the Missouri Department of Health and Senior Services to safeguard the health of the people in the state and all its subdivisions. It shall have power and authority, with approval of the director of the department, to make such orders, findings, rules and regulations as will prevent the entrance of infectious, contagious and communicable diseases in our state. IV. The Pandemic Influenza Threat A pandemic occurs when a novel influenza virus emerges that can infect and be efficiently transmitted among the individuals because of a lack of pre-existing immunity in the population. The extent and severity of a pandemic depends on the specific characteristics of the virus. Since, by definition, a new virus is a virus that has never previously infected humans, or has not infected humans for a long time, it is likely that almost no one will have immunity or antibodies to protect them against the novel virus. Therefore, anyone exposed to the virus, young or old, healthy or weak, could become infected and get sick. Such widespread vulnerability in the population could lead to a potentially devastating pandemic.
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Definitions of Influenza: Influenza is a highly contagious viral disease, with epidemics of influenza affecting hundreds of thousands of people nearly every year. The ability for influenza viruses to “drift”, or make slight structural changes over time, results in the appearance of the different strains that circulate among the human population. Vaccines are developed to match the strains expected to circulate each year. In contrast to the gradual drift process, the influenza virus can also change suddenly and dramatically, through “shift”. Shift results in a new, or “novel” influenza virus to which very few people, if any, are immune. The potential for a pandemic exists if the novel virus has the ability to spread easily from person to person and can cause serious illness. It is important to note, however, that the influenza virus does not need to be novel to cause large-scale epidemics. 1. Seasonal Influenza: Human illness caused by infection with influenza virus (Type A, B and C). Seasonal influenza season runs from October to May and generally peaks in February 2. Avian Influenza (H5N1): An influenza A virus subtype that occurs mainly in birds, is highly contagious among birds, and can be deadly to them. H5N1 virus does not usually infect people, but infections with these viruses have occurred in humans. Most of these cases have resulted from people having direct or close contact with H5N1 infected poultry or H5N1 contaminated surfaces. 3. Swine Influenza (H1N1): An Influenza A virus that causes breathing problems and can easily be spread between people. The symptoms are similar to the seasonal influenza. Infected people may infect others for up to seven (7) days. 4. Epidemic Influenza: An outbreak of influenza confined to a regional or geographic area. 5. Pandemic Influenza: Refers to a global influenza epidemic that in contrast to seasonal influenza: a.) Is a novel influenza virus that has undergone an “antigenic shift”, b.) Has high population susceptibility worldwide. c.) Shows evidence of high person-to-person transmissibility. d.) Is spread over a broad range of geographic areas, causing unusually high rates of morbidity and mortality because of its virulence.
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B. Pandemic Periods and Phases: The world Health Organization (WHO) has defined phases of a pandemic to assist with planning and response activities. For purposes of consistency, comparability and coordination of national, state and local response, identification and declaration of the following phases will be done at the national level. The phases should be considered operational time frames in which LPHA personnel will carry out duties outlined in the pandemic plan. Planning factors are related to each phase. It is important to understand that actual spread of the virus may or may not be described by these phases. Present status as of July 2006 is phase 3.
TABLE A: Phases of a Pandemic* Phase
Public Health Goals
Interpandemic Period Phase I – No new influenza virus subtypes in humans. A subtype that has caused human infection may be present in animals. Risk of human infection is considered low.
Strengthen influenza pandemic preparedness at all levels. closely monitor human and animal surveillance data.
Phase 2 – No new influenza virus subtypes have been detected in humans. However, a circulating animal influenza virus subtype poses a substantial risk** of human disease.
Minimize the risk of transmission of animal influenza virus to humans; detect and report such transmission rapidly if it occurs.
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Pandemic Alert Period
Phase 3 – Human infections with a new subtype, but no human-tohuman spread, or at most rare instances or spread to a close contact. ***
Ensure rapid characterization of the new virus subtype and early detection, notification and response to additional cases.
Phase 4 – Small clusters with limited human-to-human transmission but spread is highly localized, suggesting that the virus is not well adapted to humans***.
Contain the new virus within limited foci or delay spread to gain time to implement preparedness measures, including vaccine development.
Phase 5 – Larger clusters but human-to-human spread still localized, suggesting that the virus is becoming increasingly better adapted to humans, but may not yet be fully transmissible (substantial pandemic risk).***
Maximize efforts to contain or delay spread to possibly avert a pandemic and to gain time to implement response measures.
Pandemic Alert Period Phase 6 – Pandemic: increased and sustained transmission in general population.
Implement response measures including social distancing to minimize pandemic impacts.
*As determined by the World Health Organization. For a simplified list and to check which phase the situation is currently at, see WHO’s Current WHO Phase of Pandemic Alert @ http://www.who.int/csr/disease/avian_influenza/phase/en/index/html.
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** The distinction between Phase 1 and Phase 2 is based on the risk of human infection or disease resulting from circulating strains in animals. The distinction would be based on various factors and their relative importance according to current scientific knowledge. Factors may include: pathogenicity in animals and humans; occurrence in domesticated animals and livestock or only in wildlife; whether the virus is enzootic or epizootic, geographically localized or widespread; other information from the viral genome; and/or other scientific information . ***The distinction between Phase 3, Phase 4, and Phase 5 is based on an assessment of the risk of a pandemic. Various factors and their relative importance according to current scientific knowledge may be considered. Factors may include rate of transmission, geographical location and spread, severity of illness, presence of genes from human strains (if derived from an animal strain,) and/or other scientific parameters.
V. Responsibilities: A. The St. Joseph School District will educate students and staff regarding disease/influenza transmission information and promote practices that would discourage the transmission of disease. 1. Expand current proper hand washing and respiratory droplet hygiene information curriculum to students and staff. This would include dietary and food handling areas. This may include educating parents and community. 2. Maintenance staff will be provided with instruction regarding additional of the school that would reduce the spread of disease.
cleaning/sanitation
3. Supplies and equipment to include but not limited to:
Hot water and soap for hand washing. The use of hand sanitizers where applicable. The use of paper towels and gloves for cleaning rooms. (not to be used in more than one room) Tissues should be in all instructional areas. Surgical masks will be available in the nurse’s clinics. (The use of surgical masks to guard against spread of droplets is only recommended for ill persons and health care workers. The ill person should not be at school. There are no recommendations for the use of masks by the general population.)
4. Social distancing. This could include further separation of desks in the classroom, spreading students out in the cafeteria, as well as other techniques. 5. The school nurse should provide early identification of students that are most vulnerable to serious illness and be prepared to contact parents accordingly. 343
(Immune-compromised, chronic illness, special needs students) The school nurse would also identify staff members that might be vulnerable to serious illness and contact them accordingly. 6. Surveillance and reporting. The school nurse will monitor the current symptoms of illness and student absenteeism for outbreaks of contagious disease. The nurse will maintain an on-going report to the Principal, Coordinator of Health Services. The local Health Department will also be notified according to their required guidelines.
B. The St. Joseph School District will establish guidelines/criteria for the need of closure and reopening of schools in the event of a pandemic/contagious disease outbreak. 1. The St. Joseph School District Superintendent in consultation with local health authorities (which includes state health authorities) may deem it necessary to close school/schools due to absent numbers of students and staff. School Closure Trigger Points: A. Student absenteeism – when it is not economically prudent to open the school B. Teacher/staff absenteeism – when the number of staff available to supervise and instruct students drops below what is necessary to maintain a safe learning environment C. To protect the public health and safety – when advised to close by state or local health/safety authorities When school/schools are closed, activities scheduled at the school/schools including community use of the buildings should be cancelled. The re-opening of schools determination will include the school district Superintendent in consultation with local health authorities (which includes state health authorities). Notice of school/schools closing or re-opening should be made public through local media, district’s website, and any other school district information. Each school/district building will use their own calling tree for notification. 2. School district student attendance polices may have to be altered due to mandated quarantine or absenteeism. Personnel policies/procedures may have to be altered to accommodate sick leave or mandated quarantine of staff. (non-punitive, liberal leave) Students and staff that are sick should not remain at school. 3. In the event that a pandemic influenza outbreak occurs, closed schools may be staging areas or shelters to serve the community.
designated
4. Identification of essential district personnel should be established to provide continuity of district services.
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C. The St. Joseph School District will establish a communication system for students, staff and community in the event of a pandemic/contagious disease outbreak. 1. The school district’s Public Information Officer is the spokesperson for the school district regarding all communication. 2. The school district’s Public Information Officer will maintain communication contacts with key public health and media entities to be able to provide updates as needed regarding school or pandemic/contagious disease information to students, staff and the community. 3. The school district will identify alternative mechanisms for communication with students, staff, and the community in the event of a pandemic/contagious disease outbreak with the closure of schools. 4. The school district should anticipate the potential of fear and anxiety of students, staff and the community in the event of a pandemic/contagious disease outbreak and plan accordingly. Effective communication is essential. 5. Board Meetings: The Board president and superintendent will establish alternative methods for holding meetings that do not require face-to-face contact. Any method must be implemented in accordance with the Missouri Sunshine Law. D. The St. Joseph School District must preserve the continuity of the essential education function in the event of a pandemic/contagious disease outbreak. 1. The school district will develop alternate learning strategies or plans to continue the educational success of students. (It is anticipated that schools could be closed up to 8 weeks for a true pandemic/contagious disease outbreak.) E. The St. Joseph School District will assist to minimize the social disruption of a pandemic/contagious disease outbreak. 1. The closure of schools can cause a social disruption. The St. Joseph School District with follow established guidelines/criteria for closure. 2. The school district should anticipate the potential fear and anxiety in students and staff during a pandemic/contagious disease outbreak and provide counselor support as needed. 3. The St. Joseph School District will recognize that in the event of a pandemic/contagious disease outbreak illness and death would be devastating and the district counselors must be prepared to provide support to students and staff when schools re-open. VI Recovery: The St. Joseph School District will determine when adequate attendance of students and staff warrant the return to the pre pandemic/contagious disease activities for the district.
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VII Confidentiality: Staff health information will be kept confidential and only released in accordance with board policy and law. Student health information will be shared with state and local health officials in accordance with the Family Educational Rights and Privacy Act (FERPA) and state law. Districts may provide individually identifiable student information to local or state health authorities in conjunction with reporting a Category I disease under the health and safety emergency exception of FERPA. F. The St. Joseph School District will promote and support staff and students’ families in developing a plan of action for survival in the home setting. 1. Many agencies in the community have prepared guidelines and checklists to assist families with the development of their survival plan at home. 2. The St. Joseph School District will provide information to staff and students’ families via information sent home, Channel 41, SJSD Webpage, Alert Now, or current communication tools. Resource Information: St. Joseph-Buchan County Health Department Pandemic Influenza Response Plan School District (K-12) Pandemic Influenza Planning Checklist. A guide for Schools and Communities. www.ed.gov/admins/lead/safety/emergencyplan/crisisplanning.pdf Pandemic Influenza Information. www.pandemicflu.govandcchealth.org Rules of the Department of Health and Senior Services, Division-20 Division of Community and Public Health, Chapter 20—Communicable Disease. The Missouri Office of Homeland Security www.dps.mo.gov/HomelandSecurity. Recommendations for Infection Control in Schools and Workplaces. www.hhs.gov/pandemicflu/plan/sup4/html. Supplemental Interim Guidance for School Administrators Associated with Possible Outbreaks of H3N2v Variant Influenza Virus. www.cdc.gov/flu/swineflu/h3n2v-schools.htm
Revised 5/13/09
Updated 9-6-12 346
St. Joseph PTA Council Meetings 2012-2013 Hillyard Technical Center – Room #103 7:00 – 8:00 p.m. Dr. Smith has asked that each principal attend half of the PTA Council meetings. Your assigned dates are listed below. If you cannot attend on a specific date, please ask another principal to switch with you. September 4, November 5, January 7, March 4 Hyde Elementary Lafayette High School Lake Elementary Lindbergh Elementary Mark Twain Elementary Noyes Elementary Coleman Elementary Pershing Elementary Pickett Elementary Robidoux Middle School Skaith Elementary Spring Garden Middle School October 1, December 3, April 1, May 6 Alternative Resource Center Benton High School Central High School Bode Middle School Edison Elementary Ellison Elementary Field Elementary Hall Elementary Hosea Elementary Humboldt Elementary Parkway Elementary Truman Middle School
All Schools Please Attend: February 7, 2013 6:00 – 8:00 p.m. Founders’ Day Dinner at Word of Life Church
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Davis-Langemach PTA Council Award of Excellence Background The "Davis-Langemach PTA Council Award of Excellence" is named after Mrs. True Davis, Sr., and Mrs. Vernon Langemach, both highly admired St. Joseph ladies, who are past State PTA Presidents. Both reside in our city and have served as outstanding leaders in our community.
Determination of Winner The administrator, teacher, or staff member, who has been nominated, must have made a major difference in the life of a student of the St. Joseph School District. It should be something that will be of major impact in the child's life and must have taken place between the first day of school and the last day of school. The principal of each school will make a recommendation for nomination no later than January 15th. One volunteer from each school will then be honored at the Founders Day Banquet held in February. The winner will be awarded a certificate of recognition. In addition, a book valued at $25.00 will be given in honor of the winner to the school where they are employed. If they are not employed at a school, then they may select which school will receive the book.
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Davis-Langemach PTA Council Award of Excellence NAME OF NOMINEE_________________________________________________________ SCHOOL/ASSIGNMENT_____________________________ WORK PHONE____________ WORK ADDRESS_____________________________________________ZIP___________ HOME ADDRESS_____________________________________________ZIP___________ HOME PHONE_____________________________________________________________ *********************************** NAME OF NOMINATOR______________________________________________________ ADDRESS/SCHOOL________________________________PHONE__________________ HOME ADDRESS_____________________________________________ZIP___________ HOME PHONE_____________________________________________________________ ******************************* MY NOMINEE MADE A DIFFERENCE IN A CHILD'S LIFE BY: __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ (Please use back of page if necessary.) ADMINISTRATOR'S SIGNATURE______________________________________________ NOMINATOR'S SIGNATURE__________________________________________________
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St. Joseph School District School To Business Partnership Program The School to Business Partnership Program allows one more way for the District to be engaged with and reach out to the community for assistance. These partnerships provide opportunities for students to receive various time, energy, and resources from the business community to enhance their educational experiences. Currently 115 businesses are actively involved with the SJSD schools. Partnerships encompass many activities from employees serving as volunteer mentors in classrooms, internship programs, sponsoring various programs within the buildings, providing financial assistance for field trips, and student rewards. The following are considered as School to Business Partners in 2012-2013: A.R.C.: The Belt Bowl/Affiliated Foods Midwest Benton: Drury Inn & Suites / Panda Express / Triumph Foods, LLC / South Belt Wal-Mart / Rolling Hills Auto Plaza / Lifeline Foods / J. McBee Photography/Buffalo Wild Wings Bode: Days Inn / American Angus/Best Buy/Cecil Myers Mitsubishi/GNC/ Heartland Volunteer Services Central: Altec Industries, Inc. / Heartland Volunteer Services / Rolling Hills Auto Plaza/ Best Buy Colemen: Wal-Mart North /UMB Bank / Cracker Barrel Edison: Gray Manufacturing Co. Inc. / Wellspring Community Church/Ci Ci’s Pizza Ellison: American Family Insurance Field: Ashland Methodist Church / Commerce Bank / Best Buy/ North Belt Pizza Hut Hall: Missouri Air National Guard 139th / Vatterott College / Central Christian Church / St. Joseph News- Press / First Church of the Nazarene Hosea: Missouri Gas Energy / Nestle Purina/ Vernon Company Humboldt: Terrible’s Casino / Kohl’s / Green Valley Baptist Church/Best Buy/WireCo World Group Hyde: Sara Lee Foods/New Hope Church/ Gordman’s/ East Hills Shopping Mall Lafayette: Hillyard, Inc. / Rolling Hills Auto Plaza/ The Mark It/ Bank Midwest Lake Contrary: Hastings / MWSU Criminal Justice Dept. / Nestle Purina / Hoof & Horn Steakhouse/Omnium/Wyatt Park Christian Church Lindbergh: Wyatt Park Baptist Church / Sam’s Club/Apple Market Mark Twain: Brookdale Presbyterian Church / Johnson Controls/Old Mill Nursery/Texas Roadhouse Noyes: McDonald’s / Best Buy / NW Health Services/Turning Point Church Parkway: Huffman Methodist Church / Anderson Ford / Performance Plus Rehabilitation/ Best Buy/Missouri Gas Energy/ McCalister’s Deli Pershing: Culver’s /Missouri Gas Energy / Nodaway Valley Bank / Taco Bell / Panera Bread/P.J.’s Pickett: Grace Evangelical Church / Hy-Vee Food Stores, Inc. / St. Joseph Packaging, Inc./Liechti, Franken, & Young/ Texas Roadhouse Webster Learning Center: St. Joseph Metro Chamber/ Wal-Mart North Robidoux: Heartland Health Volunteer Services / Holiday Inn / Word of Life Church Skaith: Altec Industries, Inc. / Frederick Blvd. Baptist Church / Cracker Barrel Spring Garden: Boehringer Ingelheim Vetmedica, Inc. / Triumph Foods, LLC/ New Hope Church/ Heartland Volunteer Services Truman: Lion’s Club / Starbucks / LePeep Restaurant/Missouri American Water Co. /Angus Productions/OnSite Golf SJSD PE: MODepartment of Conservation / Vic’s Archery/ MWSU HPE Dept/ NWMSU HPE Dept SJSD: Second Harvest Backpack Buddies / Missouri Western Athletic Department/Kit Bond Incubator/St. Joseph Metro Chamber /Chic-fil-A/ Youth Alliance/ Sunshine Electronic Display
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School To Business Partnership Program The following are considered to be “Business/Support Partners”. They are not involved “specifically” with a particular school, but are very active in support of the St. Joseph School District. Business St. Joseph Metro Chamber Wendy’s Hillyard’s Reporting Live MWSU Empower Plant St. Joseph Safety and Health Council First Student Transportation United Way Salvation Army Second Harvest Food Bank Wesley Center Muchenberger Center Northtown Community Center Bartlett Center YMCA Orthopedic/Sports Medicine Center St. Joseph Sports, Inc YWCA 139th Air National Guard Boy Scouts of America Burger King McDonalds Dillon Company Midwest Rehabilitation JC Penny’s Seitz St. Joseph News-Press NWMSU Lions Clubs PTSA MSTA NEA St. Joseph Teachers Credit Union St. Joseph Public Libraries Meierhoffer Funeral Home Bender’s Home Care Inter-Serve St. Joseph New Car Dealers Association
Association SJSD Football Jamboree Basketball Jamboree SJSD SJSD SJSD Safety Town SJSD SJSD SJSD Backpack Buddies SJSD SJSD SJSD SJSD SJSD SJSD Athletics SJSD Athletics SJSD SJSD ROTC SJSD Learning for Life SJSD SJSD Athletics SJSD Athletics SJSD Athletics SJSD Interns SJSD Interns Newspaper in Education program80+business sponsors SJSD SJSD SJSD SJSD SJSD SJSD SJSD Foundation Foundation SJSD SJSD Athletics 351
A & R Plumbing and Mechanical Hy-Vee Wire Rope Girl Scouts St. Joseph Parks and Recreation Dept. St. Joseph Youth Alliance St, Joseph Police Dept. Taco Bell Triumph Foods, LLC Dillard’s Heartland Regional Health System
SJSD Athletics Foundation SJSD SJSD SJSD City Recreation SJSD School Resource Officers SJSD Athletics SJSD Athletics SJSD Interns SJSD
For more information, contact Mike Buckler, program coordinator, 671-4020
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School To Business Partnership Program Ensuring Successful Partnerships Partnerships are most effective if both partners agree on the following: •
The major emphasis is on the use of voluntary human resources to enrich the educational environment.
•
The commitment of the chief executive officer and school principal are communicated to all company employees and school staff.
•
Partnerships are based on developing a relationship between the school and business.
•
The partnership is built around district and building goals and included in the School Improvement Plan.
•
Each partnership is autonomous and designed to meet the mutual needs of school and business. Schools identify their needs and partners identify resources and projects. A mutual agreement spells out commitments, activities, time frame, and responsibilities.
•
Partnerships are developed by a team of people from the school and business who share in the preparation of goals and activities. Broad-based representation from school, business, parents, and community is important to overall success.
•
Partnerships are sustained by ongoing communication between school and business.
•
Partnership activities support the total development of all students.
•
Partners need to receive recognition, both internally and publicly.
•
Partnerships must be accountable. Businesses need assurance that what they are doing is worthwhile and making a difference.
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School To Business Partnership Program Checklist For School •
Designate a planning team (3-4 employees/staff/parents) to develop partnership projects and activities.
•
Designate a liaison for the team.
•
Conduct a needs assessment and a resource assessment. Compile the information.
•
Prepare a profile of your school for your business partner.
•
Appoint a planning team member who will be responsible for relaying public relations information to the School To Business Partners office and to the school newsletter.
•
Promote the School To Business Partners program in your school with requests for input, letters sent to homes, posters, bulletin board displays, etc.
•
Complete survey at end of each school year and submit to School To Business Partners office.
School Principal Roles And Responsibilities A principal who is strongly committed, enthusiastic, and understands the program, is the key to success. Leadership from the principal gives the program increased credibility and impact with the teachers, students, parents, and the partner. The principal will: •
Designate a competent and interested school coordinator who has the time to devote to the program.
•
Work closely with the school coordinator in a co-leadership role.
•
Establish a committee within the school to plan partnership activities.
•
Provide a school environment that contributes to the success of the program.
•
Promote and publicize the partnership.
•
Serve as the official contact between the school and the School To Business Partners office.
•
Coordinate teacher release time, scheduling, and allocation of resources.
•
Assist with evaluation of the program. 354
•
Arrange for follow-up, thank yous, and distribution of any program information.
•
Complete end of year survey and submit to School to Business Partners office.
Roles And Responsibilities Of Business Or Organizational Leader The business leader must have a personal and corporate commitment to the School To Business Partnership program. This commitment is evidenced by his/her approval and adherence to the guidelines and principles of the program and the communication of this commitment to all levels of the organization. This individual’s role will be the same regardless of the size of the organization. The business leader will: •
Establish top level commitment to School To Business partnership
•
Authorize use of company resources.
•
Designate a high-level representative as business coordinator . Promote participation by employees.
•
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Special Activities That Schools Can Do For School To Business Partners Partnership is a two-way street. The activities in which you participate as school partners are as limitless as the resources and imagination you have to offer. Here are some suggestions: Tutoring – Students or teachers can provide one-on-one tutoring in many skill areas for business employees: reading, writing, math, English as 2nd Language, etc. Technical Training – A school can offer in-service workshops or seminars in accounting, bookkeeping, computers, general office management, etc. Workshops – (General) Teachers can develop and present workshops in such areas as parent/teacher conferences, how to help a youngster study effectively, etc. Teachers can also develop workshop ideas that may be used in a company’s training program. Student Art/Work Displays – Student artwork, decorations, projects, etc. can be displayed in the company’s lobby, cafeteria, or offices. Public Relations – Students can feature interviews of people from the business organization, or students can feature important happenings with regard to the business organization in the school newspaper or school-sponsored television program. Entertainment – Students can provide entertainment (musical, theatrical, instrumental) for business partner events. Recognition – Schools can host recognition breakfasts and luncheons for business partner volunteers. Schools can also award plaques and scrolls (designed by students and/or faculty) to business participants. School Facilities – Facilities such as the gymnasium, the cafeteria, classrooms, music rooms, the media center, etc. can be made available to the partner. In addition, outside facilities such as the playground, track, soccer field, football field, can also be made available to business partner employees. Thank You Cards - Students can design and send special cards to company employees and/or company customers. Bulletin Boards – Schools and partners can exchange bulletin boards to display each other’s achievements. Speakers – The principal, faculty/staff, and even select students can serve as guest speakers at business partner functions. Tours – Schools can provide a tour of the facilities and discuss special services of the school. Complimentary Participation – School can invite business employees to attend special school events – plays, musicals, sports functions – at no or little costs. Contests – School partners can invite business partners to participate in athletic or other contests.
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Suggested Activities For A Business Partner The activities in which you participate as a School To Business Partner are as limitless as the resources and imagination you have to offer. Here are some suggestions: For Students – Provide classroom speakers and presenters. Host tours through the workplace. Arrange career “shadowing” of employees for an hour/day. Serve as a resource for a school-sponsored “Career Day” presentation. Arrange for student internship/mentorship so young people can learn the business first hand. Consult with students involved in business-oriented research. Provide student scholarships. Allow students to help with company-involved community projects. Display student projects at the business (e.g. arts, crafts, photography, etc.). Hire students during summer or after school. Provide one-on-one counseling/training related to career and job interviews. Allow students to give entertainment performances at the workplace. For Teachers – Serve as curriculum consultants to teachers in specific areas. Develop supplemental teaching/instructional materials. Offer summer training courses to teachers as well as new employees. Host teacher for summer employment in specific curriculum-related jobs. Assist teachers as volunteer aides (e.g., in health screening, playground supervision, tutoring, etc. For The School – Donate surplus equipment or supplies for classroom/office use. Provide meeting space or special facility use at the workplace. Sponsor school contests and serve as judges (e.g., writing, spelling bee, reading, poster contests, science fair, etc.) Participate in school beautification, repair, and renovation projects. Assist with after-school activities (e.g., plays, athletics, band, etc.) Help with fund-raising activities (e.g., sales, events, drives, etc.) Sponsor or organize a school club (e.g., math, computers, photography, etc.) Provide volunteer help in non-classroom settings (e.g., office, cafeteria, library, media center, etc.) Provide funding for student rewards, field trips, honors, etc.
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School To Business Partnership Program End Of Year Survey School____________________________ Principal__________________________ Business / Community Partner__________________________________________ Key Contact Persons: School_______________________________Phone #_________________________ Partner______________________________Phone #_________________________ List any activities with your Partner that has occurred this school year:
List any activities with your Partner that are planned for next school year:
List any suggestions for improvement of the Partnership:
Please rate your satisfaction with your Partnership: (Circle one) Very Satisfied
Somewhat Satisfied
My school would like to pursue a new Partnership.
Very Dissatisfied YES
NO
Name of Potential School To Business Partner: ____________________________ Key Contact Person and phone #________________________________________ ** Please return this form to Mike Buckler at Webster Building**
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St. Joseph School District Records Department Records Management Policy Purpose: The Records and Information Management and Retention Policy are to be recognized as a standard practice of operating procedures. This Policy should be included in the Saint Joseph School District Administrative Handbook. Updated: May 25, 2011 1. Introduction Information is one of the most important resources of the Saint Joseph School District. Its records are essential sources of administrative, evidential, academic, research and historical information. They are vital to the school district in its current and future operations, in meeting legislative requirements, for the purposes of accountability and for an awareness and understanding of it history and procedures. They support the image that the Saint Joseph School District presents to the outside world. Good management of our records will benefit the school district by: • • • •
Improving effective retrieval of appropriate and accurate information, eliminating unnecessary duplications and ensuring timely disposal of unnecessary information Ensuring legal compliance with Data Protection, Human Rights, Health and Safety, Employment Law Protecting rights and interests of the Saint Joseph School District and the rights of the students, staff and others Developing institutional resilience against structural changes and staff turnover
2. What is a record? A “record” is defined as any “document, book, paper, photograph, map, sound recording or other material, regardless of physical form or characteristics, made or received pursuant to law or in connection with the transaction of official business” (109.210(5) RSMo). Records can have several different forms: paper, video or microfilm. This also includes those records created, used and maintained in electronic form, such as emails, websites, and databases. Non-Records: Even though records include a broad spectrum of recorded information, not all recorded information is a record. According to Section 109.210(5) RSMo, the following are not records: “…Library and museum material made or acquired and preserved solely for reference or exhibition purposes, extra copies of documents preserved only for convenience of reference, and stocks of publications and of processed documents are not included within the definition of records…”
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Other examples of non-records include the following materials: • • • • • • • •
Identical copies of documents maintained in the same file Extra copies of printed or processed materials (official copies of which are retained by the Records Department) Superseded manuals and other directives (maintained outside the Records Department) Materials documenting employee fringe activities (blood donors, charitable funds, social and professional meetings, etc.) Work papers and drafts of reports or correspondence. Transcribed stenographic materials Blank forms Materials received from other activities that require no action (official copies of which are retained by the Records Department) Catalogs, journals and other publications or papers received from government agencies, commercial firms or private institutions that require no action and are not part of an action case record
Non-records do not require retention scheduling or destruction authorization or reporting. To control excessive accumulation, it is necessary to keep only current, useful materials and to destroy nonrecords immediately after needs have been satisfied. Avoid filing non-record materials with records. 3. What is Records Management? Records Management is a process for managing the creation, amendment, version control, distribution, filing, retention, storage and disposal of records, which is administratively and legally sound. It aims to serve the operational needs of the school district and preserve an adequate historical record. It should ensure that the costs are kept down and timescales met for appropriate compliance. Records Management aims to ensure that: • • • • •
The record is present: the Saint Joseph School District has the information needed to form a reconstruction of activities or transactions that have occurred. The record can be accessed: the information can be located and accessed, and the current version is easily identified. The record can be interpreted: the context of the record can be established. i.e. who created the document and when, during which business process, and how the record is related to other records The record can be trusted: the record reliably represents the information that was used in or created by the business process, and its integrity and authenticity can be demonstrated. The record can be maintained through time: the qualities of accessibility and trustworthiness can be maintained for as long as the record is needed, perhaps permanently, despite changes of formats.
Good records management is based on the principles of regular review and controlled retention or destruction of information. The general aim is to ensure cost-effective administrative processes, legal and regulatory compliance and good practice.
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4. What is a record’s life cycle? A record’s life cycle begins with its creation and ends with its disposal. In between, it may be referred to, revised, re-filed, and occasionally reorganized. In general, the need to refer to a file reduces drastically as it age increases. As a record reaches the end of its need, it may be: securely destroyed, transferred to inactive storage or transferred to the Saint Joseph School District Records Department. In most cases the life-span of a record can be predetermined at the creation of the record by the use of a defined retention schedule. 5. What are retention period? These are periods of time during which a record has to be maintained by an institution and may vary from a few months to permanency. This is usually determined by statute, legal and regulatory or business compliance, or where these to no apply, by a best assessment of risks involved in destruction. A retention schedule has already been developed by the Saint Joseph School District to list classes of documents and their retention periods including reasons for the retention period, as required under Family Educational Rights and Privacy Act of 1974. This will be expanded to include other classes of records which are included under HIPPA. The retention schedule utilized by the Saint Joseph School District was developed by the Missouri Secretary of State for the Local Records Preservation Program. For a copy of the aforementioned schedule, please call or email the Records Manager. You may also visit the website; http://www.sos.mo.gov/archives/localrecs/schedules/school.pdf Reference pages 18 and 37. 6. Who is responsible for records management? •
•
All Saint Joseph School District staff that creates, receives, and use records have records management responsibilities. Principals, secretaries, and other department heads within the school district have overall responsibility for ensuring that records controlled in their area are managed in a way which meets the aims of the school district records management policies. ALL STUDENT INFORMATION IS STRICTLY CONFIDENTIAL AND SHOULD ALWAYS BE KEPT FILED IN THE STUDENT CUMULATIVE FOLDER. The Records Manager is the head of the Records Department. It is their job to identify records management as an important corporate responsibility and giving it the necessary level of priority and authority. They actively support the operation and maintenance of records management throughout the school district. In addition, they are expected to lead and promote the appropriate culture change to guarantee the success of the policies through its deployment throughout the school district. The day-to-day responsibilities will be delegated to the Records Manager, who has a coordinating and facilitating role and will advise on policy and best practice.
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7. Staff Development The Family Educational Rights and Privacy Act of 1974 impacts everyone at the Saint Joseph School District. All staff must: • •
Be compliant with the Family Educational Rights and Privacy Act of 1974 and HIPPA in their role at the Saint Joseph School District. Be aware that after 2003 the public may see a large number of the records created and will actively seek access to these records. Access applies to all school district records retrospectively.
The Saint Joseph School District Records Manager will provide appropriate, timely and recurring training in records management procedures and policies for all relevant staff based on competency framework. In addition, the Records Manager will also answer any questions or provide any forms needed by the school district staff. 8. Review of Records Management Policy A regular overview of Policy will be required (at least once every three years). This will ensure that the Policy reflects changes in legislation and technology and is amended appropriately. Policy and Procedure The District is required to adhere to both federal and state law when individuals request student records. When you are asked to release records, please conform to the following: All requests for release of records for an individual age 18 or older must be made from that individual. They must have a written consent and a copy of an official identification, to release the record anyone other than that individual. All inactive student requests should be sent to records department. The only permissible release of records may be to other school district officials for educational purposes only. How to process an active/inactive student request from Attorney Offices: • • • • • •
The release consent form must be signed by the individual that the attorney office requested the records on. Request must be completed within the three day policy. Copy all the student information that is detailed in the request letter. If the attorney does not request an affidavit, send the student information and release consent to Christina Holmes, Records Manager. If the attorney requests an affidavit, send the student information and release consent along with the affidavit to Debbie Consolver, Records Custodian. Records Manager will charge for and collect fees for the request. 362
•
Examples of these request: Parmele Law Firm and all Attorney Offices
How to process records or information requested on a subpoena: • •
•
Copy all student information that is detailed in the subpoena. Immediately send or fax subpoena and records to the Saint Joseph School District Attorney’s Office; Stephen Briggs, Suite 320, Robidoux Center, 400 Jules Street, 64501 or Fax 816-2328418 Attorneys will bill and collect or handle completely.
How to process an active/inactive student request for Disability Determination: • • • • • •
The release consent form must be signed by the individual that the organization requested the records on. Request must be completed within the three day policy. Copy all student information that is detailed in the request. Send the student information and release consent to Christina Holmes, Records Manager Records Manager will charge for and collect fees for the request Examples of these requests: Albany Regional Center, MO Department of Mental Health and Vocational Rehabilitation
How to process College, University and Background information requests for a student: •
•
Colleges and Universities requests can only accept a mailed copy of an official student transcript; this type of request should include the request on the letterhead of the organization and a signed consent from the individual. Background requests must have a signed consent from the individual, these type of request are generally questionnaires.
How to process an active/inactive student transfer request from another school district: • • • •
The request should have the school logo with a signed consent from the parent. Request must be completed within the three day policy. THE BUILDING SECRETARY MUST ENTER “EXIT COMMENT/CODE” IN POWERSCHOOL. Before sending the student cumulative folder to the records department, always reference the transfer/withdrawal checklist of cumulative record components. All items on the checklist in black boxes are required by DESE to be in the cumulative folder when forwarded to other districts.
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•
•
Paperclip the student demographics, most recent grades, immunizations, attendance, “release consent” and “transfer/withdrawal checklist” to the top of the student cumulative folder when you forward to records department. ALL STUDENT INFORMATION IS STRICTLY CONFIDENTIAL AND SHOULD ALWAYS BE KEPT FILED IN THE STUDENT CUMULATIVE FOLDER.
How to request a student cumulative folder from the SJSD Records Department: • •
E-mail request to records.manager@sjsd.k12.mo.us with the student name, entry school and date of birth. THE BUILDING SECRETARY MUST ENTER THE STUDENTS LAST ATTENDING SCHOOL IN THE “ENTRY COMMENT” WHEN ENROLLING NEW STUDENTS IN POWERSCHOOL.
Conclusion The Records Management Policy seeks to underline the effective use of information at the Saint Joseph School District. If used appropriately, it will provide an opportunity to develop efficient and accurate management of our records. However, it will need a continuous investment from the Saint Joseph School District to guarantee that the ongoing benefits are fully realized.
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Guidelines for Parents or Parent Representatives To Visit Classrooms and other School Sites: 1. Parent contacts building principal for permission, providing reason for the visit. If the request involves observing a student with an IEP or 504 Plan, or if the student is in the process of an educational evaluation, the principal discusses the request with the Special Services Department. 2. A mutually agreed upon time for the visit/observation is arranges with the building principal, based upon the teacher/classroom schedule. 3. If the purpose of the visit is for a professional observation (by a non-district person) or for a higher education assignment, a Confidentiality Statement (next page) will be signed by the observer. If the observation is for a specific student, the parent will provide a signed Release of Information to the building principal. 4. To prevent the interruption of the instructional process, the length of the visit will be held to a minimum. If the observation involves a student with an IEP, a 504 Plan, or one in the process of an educational evaluation, the observation should not extend beyond two (2) hours; a member of the Special Services staff may be present for the duration of the observation.
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St. Joseph Public School District CONFIDENTIALITY AGREEMENT TO BE FILED WITH THE BUILDING PRINCIPAL Strict confidentiality about all information gained on students during an observation is one of the highest priorities for your visit. It is critical that all who observe or otherwise participate in classroom activities honor and support this commitment to strict confidentiality. Failure to do so will result in elimination of future observations. Any information gained about a student must not be shared with anyone, unless the parents or guardians have signed a Release of Information, and that Release is on file with the building principal. If this visit is for the purpose of a professional observation of a single student, at the request and expense of the parents or guardians, the observer will not disclose information regarding other students to the parents, guardians, or a third party. If the observer has any questions about what is confidential, he/she should assume information is protected until cleared by the building principal. By signing this agreement, the observer acknowledges that he/she has read this agreement and will protect the confidentiality of every student. Student’s name and purpose of observation: __________________________________________ Building: _____________________________________________________________________ Date of observation: ____________________________________________________________ Time of observation: ____________________________________________________________ Location(s) observed in: _________________________________________________________ Purpose: ______________________________________________________________________ Observation was requested by: ____________________________________________________ ___________________________________________ Signature of Observer
________________________ Date
___________________________________________ Signature of Principal
________________________ Date
Revised September, 2012
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Process for Students Receiving Homebound Instruction Initial Contact 1. Once Sharon Sollars is notified and receives the necessary documentation from parents and/or doctors, she will contact Janet Long, building administrators, and homebound liaison via email. 2. Upon receipt of that email, Janet Long will follow up with building administrators and homebound liaison regarding the process in which she will communicate and gather work for the home bound student. 3. Janet Long will also contact the parent/guardian to arrange the appropriate times to meet with the student to provide instruction. Instruction should be five (5) hours a week. Responsibilities and Documentation by Homebound Teacher 1. Janet will develop a weekly schedule and send that to Sharon Sollars. 2. Janet will also email the building administrators and homebound liaison to schedule a time to pick up work as well as share the schedule of the student. 3. Janet will create a working file for each homebound student. The working file should contain the following information at minimum: a. Documentation of all correspondence between homebound teacher and school b. Log of all communication between homebound teacher and family c. Log of all instructional sessions d. Any anecdotal notes that the homebound teachers deems necessary e. Log of any school materials checked out from the building (books, manipulative, etc.‌) The Working File will be turned into Sharon Sollars at the end of the student’s homebound instruction. For those students who are placed upon an extended homebound instruction placement those files will be turned in quarterly. Weekly Janet will send the attendance hours to the building secretary, building administrator and homebound liaison. Responsibilities and Documentation by School a. Building administrator and/or homebound liaison will notify teacher(s) of student’s homebound status. b. Teacher(s) will collect work for the week for student and turn into the building administrator or homebound liaison. c. Building administrator and/or homebound liaison will schedule a pick-up/drop-off schedule with the homebound teacher for student work.
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Building Benton Central Lafayette
Administrator Jeanette Westfall, Luke McCoy, Jeremy Burright Marlie Williams, Terri Godfry, Robert Sigrist, Jason Callowy Tyran Sumy, Kris Compton, John Davis
Bode Robidoux Truman Spring Garden
Roberta Dias Precious Kurth Sandy Steggal Lara Gilpin
Coleman Edison Field Hall Hosea Humboldt Hyde Lake Lindbergh Mark Twain Noyes Parkway Pershing Pickett Skaith
Mike Otto Matthew Martz Debra Stephens Heather Gladhart Lindsey Minson Lacey Adams Jeaneen Boyer Jasmine Briedwell Julie Gaddie Suzanne Tiemann Adam Willard Joni Owens Tara Wells Sarah Gerving Jennifer Patterson
Homebound Liaison Tara McCauley Lynette Steltenpohl Natalie Adkins Roxanne Schrieber
A** Elementary Contact will be building principal and classroom teacher.
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Procedure for Attendance Reporting of Homebound Students Resource: Department of Elementary and Secondary Education’s School Finance Attendance Reporting document dated August 1, 2010, page 2. “A student who by necessity requires instruction to be provided at home may be counted for full attendance if the student has received a minimum of five (5) hours of instruction per week by a certificated teacher. If the instruction is below five (5) hours then the student’s attendance is only based on actual hours of instruction (such as four (4) hours of instruction is only counted as four (4) hours of attendance, the remaining hours are reported as hours of absence)”. •
Homebound tutors (certificated teachers) will turn in detailed time sheets that indicate at a minimum: o The student’s name o Hours of instruction received by the student o Hours of time spent by tutor on related activities in support of instruction, such as but not limited to: consulting with teachers, parents, collecting school assignments and materials, and returning assignments to teachers
•
Time sheets will be returned to the administrative assistant in Special Services that is assigned the responsibility of monitoring of Homebound Instruction documentation.
•
The Special Services administrative assistant will review and calculate the number of hours of instruction for each student on the monthly time sheet.
•
These totals will be sent to the student’s building secretary, or attendance secretary, to be entered into the District’s student information system correctly based on the above noted guidance.
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HOMEBOUND INFORMATION FORM THIS FORM IS TO BE FILLED OUT AT THE HOME SCHOOL ON ALL STUDENTS APPLYING FOR HOMEBOUND TUTORING. STUDENT'S NAME: ________________________________________________________ PARENT'S NAME: _________________________________________________________ ADDRESS: ______________________________________________ZIP CODE: ________ SCHOOL: _______________________________________________GRADE:__________ TEACHER'S NAME (ELEMENTARY ONLY):__________________________________ DATE OF BIRTH: _______________________AGE:______ PHONE:_________________ GRADES: ______________________________ATTENDANCE:_____________________ WHAT IS THE REASON FOR THE REQUEST: _________________________________ IF PREGNANCY, DUE DATE: ________________________________________________ DOCTOR'S NAME: _________________________________________________________ ADDRESS: ________________________________________________________________ PLEASE COMPLETE THE FOLLOWING FOR MIDDLE AND HIGH SCHOOL ONLY CLASSES
GRADES_______________
____________________________________ ____________________________________ ____________________________________ ____________________________________ ____________________________________ ____________________________________ ____________________________________
___________________________ ___________________________ ___________________________ ___________________________ ___________________________ ___________________________ ___________________________
COMMENTS: (TEACHER, SCHOOL NURSE, COUNSELOR, PRINCIPAL)
TUTOR: _________________________________________________________________
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Pre/Post Testing and State Reports Title I Adequate Yearly Progress MAP Title I legislation requires each state to define Adequate Yearly Progress as a way of evaluating the effectiveness of Title I Programs. A committee of practitioners from school districts arrived at the following definition as it applies to data from the Missouri Assessment Program. (MAP) In order to make Adequate Yearly Progress, a school or district must achieve: 1. A. At least a five percent (5%) increase in the composite percent of students in the upper two performance levels, and, B. At least a five percent (5%) decrease in the percent of students appearing in the bottom two performance levels. OR 2. A twenty percent (20%) decrease in the percent of students appearing in the bottom performance level at districts in which at least forty percent (40%) of the class group is represented in the bottom level. OR 3. Any year in which the percent of students in the bottom performance level equals five percent (5%) or less, the district will have made Adequate Yearly Progress.
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504 Guidelines -
Each building must appoint a 504 officer for that building who will be responsible for all 504 issues in that building.
-
The 504 Manual, a copy of which is in each building, must be followed when considering a student for 504 eligibility, updating plans, or determining a student is no longer eligible for 504. (Make sure you have a copy of the current 504 Manual and all updates.)
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If a student is determined eligible for 504 protection, he must be identified in Power School.
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All 504 plans must be updated at least annually, no more than one year from the previous plan.
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Copies of all 504 paperwork must be forwarded to the District 504 officer.
-
When a student transitions to another building, it is important that his/her 504 plan continue in that building until another is developed. It is the responsibility of the 504 officer of the building the student is leaving to contact the 504 officer of the building the student will attend to ease this transition.
District 504 Officer: Jenni Gaddie, Assistant Director of Special Services
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St. Joseph School District Guidelines for Use of Behavior Intervention Rooms Please Refer to Board Policy JGGA The St. Joseph School District recognizes that the use of a behavior intervention room may be an effective means for a student to safely deescalate, regain self-control, and prepare to return to his or her educational program. Except where there is an unanticipated and immediate concern for the physical safety of a student or others, a behavior intervention room is to be used only in conjunction with a student’s IEP, generally there is a behavior intervention plan attached. The District would encourage staff to use a gradual and graded system of interventions from least restrictive in nature to more restrictive. Duration of Use of a Behavior Intervention Room Such a room may be used only so long as it is necessary for the student to compose him or herself. It shall not be used as a punishment, compliance training, or for staff convenience. Behavior Intervention Room Space Requirements • The room must provide a means for continuous visual and auditory monitoring of the student. Staff must be assigned to continually monitor the student in the room at all times. • The room must be of adequate width, length, and height to allow the student to move about comfortably. • Wall and floor coverings should be designed to prevent injury, as practicable, to the student and there must be adequate lighting and ventilation. • Be conducive to self-quieting behaviors, not overly stimulating. • The temperature of the room is to be consistent with the rest of the building. • The room is to be clean and free of all objects and fixtures that could be potentially dangerous to a student. It is to meet all local fire and safety codes. • The room shall be unlocked and able to be opened from the inside. Documenting the Use of the Behavior Intervention Rooms Each building principal shall establish documentation procedures, like a daily log, to monitor the effectiveness of the use of the room to decrease specified behaviors of the student. For example: • Describe events and the student’s behavior immediately prior to use of the room • Document the duration of its use for each student on each occasion • Name referring teacher • Name person responsible for maintaining continuous observation • Describe behavior of student in the room, to monitor the effectiveness of the use of the room to decrease specified behaviors of the student.
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Use of the Behavior Intervention Rooms in an Emergency Where there is an unanticipated and immediate concern for the physical safety of a student or others, the intervention room may be used without the existence of a behavior intervention plan in an IEP. When such a situation arises, the building administrator or their designee shall be notified immediately. All space requirements and monitoring procedures set forth in this guideline should be followed. Following any emergency situation involving the use of seclusion, isolation or restraint, according to Board Policy parents should be notified in this manner: Except as otherwise specified in a student’s IEP or Section 504 plan, following an emergency situation involving the use of seclusion, isolation or restraint, the parent/guardian of the student shall be notified through verbal or electronic means of the incident as soon as possible, but no later than the end of the day of the incident. The parent/guardian shall receive a written report of the emergency situation within five (5) school days of the incident. The written incident report shall include all of the following: 1. Date, time of day, location, duration and description of the incident and interventions. 2. Event(s) that led up to the incident. 3. Nature and extent of any injury to the student. 4. Name of an employee the parent/guardian can contact regarding the incident. 5. Plan to prevent the need for future use of seclusion, isolation or restraint. Following any emergency situation involving the use of seclusion, isolation or restraint, a meeting shall occur as soon as possible but no later than five (5) school days after the emergency situation. The meeting shall include, at a minimum, a discussion of the events that led to the emergency and why the de-escalation efforts were not effective; any traumatic reactions on the part of the student, other students or school personnel; what, if anything, could have been done differently; and an evaluation of the process. All staff members directly involved with the emergency situation will be included in the meeting, which will be scheduled and led by the building principal or designee. In such an emergency situation, the student shall leave the room as soon as he/she has regained selfcontrol. If the student is not able to safely return to his or her education program the student’s parents may be called and arrangements made for the student’s removal from school. Training The building principal is to arrange for training of staff regarding these district guidelines.
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Silver Citizens’ Network The School District of St. Joseph continues to offer the Silver Citizens’ Network. Members of this network will have cards which will give them free admission to all District-sponsored athletic events, free or reduced-price admission to musical and dramatic presentations, and a 20 percent discount on any adult vocational education class. Membership is open to any person 62 years of age, retired, and residing within the St. Joseph School District. Persons interested in joining the Silver Citizens’ Network, should inquire at the Superintendent's Office at the School District Offices located at 925 Felix Street. Information will also be made available through various senior citizens’ organizations. Further information is available by calling the Superintendent’s Office at 671-4000.
Guidelines for Wednesday Night Activities And Sunday Practices 1.
All school practices or contests need to be concluded by 6:00 p.m. on Wednesday evenings. This does not affect city recreation basketball use of the buildings because this is a non-school organization. City recreation may also practice until the regular closing time of the building.
2.
Schools may play after 6:00 p.m. on Wednesday if they are in a tournament or their conference schedule dictates that they play on Wednesday night.
Sunday Practice: A team may practice after 3:00 p.m. on Sunday if the following conditions occur: •
If they have a regular season game, a conference game or tournament game on Monday.
•
Practices must be on a voluntary basis.
•
No other exception to these rules will be allowed.
Contact: Dr. Melody A. Smith 671-4000
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scheduled
Grant Application Procedures When submitting or receiving a grant, the applicant must maintain: 1.
A record of all grant applications, the amount of funds requested the date of application, and a hard copy of the application.
2.
A record of all grant awards, the amount of funds awarded, the date of the award with the length of the grant period, and a hard copy of the approved, official announcement of grant funds.
3.
Documents tracking the District’s financial responsibilities, e.g. required matching funds, both in-kind and hard dollar matches.
Approval must be obtained from the appropriate Director prior to the submission of any grant application. When the grant is approved, submit a copy of the budget page to Kim Mulvaney in the Business Office. All grant applications, regardless of funding source, must be on file in the Superintendent’s office. The Superintendent and/or the Board of Education must approve any grant requiring District matching funds prior to its submission.
Contact: Dr. Melody A. Smith 671-4000
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System for Reporting News Items TIP SHEET
DIRECT MEDIA CONTACT
(1)
The Tip Sheet will be produced and distributed to the media weekly. All divisions and schools within the District are asked to have at least one “Reporter” to report tips to the Superintendent’s Office.
(2)
Tips are to be submitted electronically, by Wednesday 12:00 p.m. to the Superintendent’s Office. A template will be e-mailed to all TIPS Reporters in September.
(1)
Direct media contact is encouraged.
(2)
"District reporters" and other staff members are encouraged to give story suggestions directly to the media; however, they may work through the Superintendent's Office
(3)
Media representatives should check with the principal and schedule their reporting or taping so it will cause the least amount of classroom disruption as possible.
(4)
Media representatives are welcome at any time in our schools.
(5)
Releases of major stories, such as appointments, schedules, Board activities, etc., will be released by the Superintendent's Office.
(6)
Should media representatives visit your school to develop a story, please notify the Superintendent’s Office. Feel free to request information or assistance from the Superintendent's Office in working with the media people.
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School Reporters Each school and division of the District will designate one or more persons as “School Reporters.” The names of these individuals were to have been submitted before school was out in the spring. If you have not done so, please turn in the name(s) of your reporter(s) to the Superintendent’s Office by Friday, August 24, 2012. The “School Reporters” are the key to obtaining expanded news coverage of the events going on in our District. The success in obtaining news coverage of “what’s right with our District” is directly proportional to the success of selecting story ideas and submitting them. Please encourage your Reporters to submit items often. The “Reporters” will turn in weekly “tips” to the Superintendent’s Office, electronically, by Wednesday 12:00 p.m. each week. Handwritten or typed TIPS will not be accepted; these must be submitted "camera ready" electronically. These items will be listed in the District “TIP SHEET” which goes to all news media. This “TIP SHEET” will feature items for the following week.
Contact: Steve Huff 671-4000
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Work Schedule for Administrative, Supervisory, and Clerical Personnel Holidays for all staff: Labor Day – September 3, 2012 Thanksgiving Observance – November 22-23, 2012 Christmas Observance – December 22, 2012 -January 3, 2013 Martin Luther King Day Observance – January 21, 2013 Presidents’ Day Observance – February 18, 2013 Spring Break – March 25—March 29, 2013 Memorial Day Observance – May 27, 2013 Twelve-Month Employees – Independence Day Observance: July 4, 2013 Dates of Employment: Twelve-Month Employees (includes high school admin.) - July 1, 2012 – June 30, 2013 Elementary School Principals – Aug. 1, 2012 – June 14, 2013 Middle School Principals, Asst. Prin. & Supervisors – July 24, 2012 – June 21, 2013 Middle School Secretaries – July 24, 2012 – June 21, 2013 Ten-Month Elementary School Secretaries – Aug.1, 2012 – June 14, 2013 All Nine-Month Teachers, Nurses, and Aides – Aug. 13, 2012 – May 22, 2013 Office Hours: SCHOOL YEAR 7:30 – 4:30
SUMMER 7:00 – 5:00
High Schools and Hillyard Technical Center
7:30 – 4:00
7:00 – 5:00
Middle Schools
7:30 – 4:00
NA
Elementary Schools
8:00 – 4:30
NA
Maintenance Department
7:30 – 4:30
7:00-4:30
District Administration Building And Troester Media Center
Food Service Personnel – on duty when classes are in session and one day before school begins
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Inclement Weather Work Schedule Procedures which will be followed on snow days will be as follows: 1. No clerical personnel in the elementary, middle, or high school/vocational buildings will be required to be on duty. If the number of snow days exceeds the amount scheduled in the calendar, clerical personnel will be expected to work during the make-up days as part of their regular contract. 2. All elementary, middle, and high school/vocational buildings should be covered by administrative personnel on snow days for a minimum of four hours each day. The time schedule can remain flexible, as decided by the building administrator and based on severity of weather conditions, community inquiries, and telephone calls. 3. All District administration, supervisory, lead secretaries (24's), Maintenance, and Troester Media Center personnel will be expected to be on duty. The time schedule may be flexible, depending on road conditions, determined by the District Administration.
If you have any questions, please call the Superintendent’s Office or Human Resources at your convenience.
Contact: Steve Huff 671-4000
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Inclement Weather Procedures 2012-2013 Procedures to follow in the event of heavy snowfall or icy conditions: The Transportation Director will 1. 2. 3.
Check with all-weather agencies (radio, television, highway patrol, police, etc.) Check with Apple Bus Company for first-hand information on streets and roads. Confer with the Superintendent either before midnight or before 5:30 a.m., reporting to him/her the above information.
The superintendent will make the decision to hold or not to hold school. The decision will be made no later than 5:45 a.m. If heavy snow falls while school is already in session, the decision to dismiss should be made not later than noon so that the transportation system will have time to operate. Telephone Numbers: •
SJSD Notification Center (TMC)- 671-4390
•
KQTV- 387-8234, 233-1606
•
Fox News (formally Channel 3)- 749-2835
•
Eagle (KFEQ, KSFT, KKJO, KSJO)- 233-881 (daytime) 233-0746 (nighttime)
•
KGNM- 233-2577
•
KTAJ- 364-1616
•
KXCV/KRNW- 1-800-525-5928 or 1-800-660-1334 (1:00 a.m. - 5:30 a.m.)
•
St. Joseph News-Press- 271-8500 or 271-8684
•
KAIR (Atchison)- 913-367-7020
•
KKWK/KMRN (Cameron)- 800-233-1001, 816-632-6661
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Elementary Procedures for Inclement Weather 1.
Make sure your custodian has plenty of ice melt on all sidewalks, and that sidewalks are clear of snow.
2.
If parents call in to say they are not sending their student to school due to dangerous road conditions, it is considered an excused absence.
3.
Channel 41 and SJSD website will give the quickest school closing information.
Early Dismissal Due to Weather The decision to have an early dismissal will be made by noon, if possible. Schools will receive a phone call from the Superintendent’s Office or Curriculum, Instruction, and Assessment Office. 1.
Make an intercom announcement. If students need to use the phone to call for special pickup or after-school instructions, allow them to do so.
2.
As soon as you receive the cancellation call, use your call lists to notify the parents or prekindergarten, kindergarten and first-grade students. Classroom teachers and support staff can assist with these calls.
3.
Make sure your lunch schedule works with our early dismissal schedule. Every child must eat lunch before being dismissed.
4.
Maintenance should have sidewalks cleared to the best of their ability before dismissal.
5.
Check and make sure that your safety patrols are wearing their winter apparel.
6.
Buses will probably be running a little late. Keep students inside until their bus has arrived.
7.
Principals are to stay in their buildings until they are sure every child is where they are supposed to be. Principals may call the bus company to inquire if all of your buses have made it safely back to base.
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Children’s Internet Protection Act Student/Employee Quick Reference Guide August 20, 2002 See http://www.sjsd.k12.mo.us/cipa/CIPA.htm for complete list of rules and regulations •
All students will be instructed on the dangers of sharing personal information about themselves or others over the Internet.
•
Student users are prohibited from sharing personal information about themselves or others over the Internet, unless authorized by the district.
•
Student users shall not agree to meet with someone they have met on-line without parental approval.
•
A student user shall promptly disclose to his/her teacher or another school employee any message the user receives that is inappropriate or makes the user feel uncomfortable.
•
Users are required to obey all laws, including criminal, copyright, privacy, defamation and obscenity laws. The school district will render all reasonable assistance to local, state or federal officials for the investigation and prosecution of persons using district technology in violation of any law.
•
Accessing, viewing or disseminating information using district resources, including e-mail or internet access, that is pornographic, obscene, child pornography, harmful to minors, obscene to minors, libelous, pervasively indecent or vulgar, or advertising any product or service not permitted to minors is prohibited.
•
Users shall receive or transmit communications using only district-approved and district managed communication systems. For example, users may not use web-based e-mail, messaging, videoconferencing or chat services, except in special cases where arrangements have been made in advance and approved by the district.
•
Users may only install and use properly licensed software, audio or video media purchased by the district or approved for use by the district. All users will adhere to the limitations of the districts technology licenses. Copying for home use is prohibited unless permitted by the district’s license, and approved by the district.
•
All users will use the district’s property as it was intended. Technology or technology hardware will not be lifted, moved or relocated without permission from an administrator. All users will be held accountable for any damage they cause to district technology resources.
•
Use of district technology resources in attempting to gain or gaining unauthorized access to any technology system or the files of another is prohibited.
•
The introduction of computer “viruses,” “hacking” tools, or other disruptive/destructive programs into a school computer, the school network, or any external networks is prohibited.
•
Using another person’s user ID and/or password is prohibited.
•
Sharing one’s user ID and/or password with any other person is prohibited
•
A user will be responsible for actions taken by any person using the ID or password assigned to the user.
•
All users must adhere to the same standards for communicating on-line that are expected in the classroom, and consistent with district policies, regulations and procedures.
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Guidelines for Effective Utilization of Instructional Television, Videos, Computer Software, and Other Instructional Materials 1. All viewing should be directed toward the accomplishment of student learning objectives as set forth in officially adopted Board of Education policies, curriculum guides and courses of study. 2. All videotape series and programs should be previewed by the teacher for use in planning lessons prior to student viewing. Each school should have equipment available for previewing programs. Facilities for previewing videotapes are also available at the Troester Media Center. 3. Students should be exposed to no more than 30 minutes viewing of instructional television or other video medium in the elementary school, middle school and high school during any single school day. In a typical school week, it is recommended that instructional television, videos, etc., constitute 10% or less of total classroom time with 20% as a weekly maximum. Excessive viewing may be more harmful than helpful to students, and the school does not wish to be placed in a position of being criticized as a contributor to excessive viewing. Excessive commercial viewing may contribute to a lethargy in students that discourages creative thought and learning. 4. Media selected by teachers for viewing should not preempt the instructional objectives of a future course of study or compromise other teachers’ major instructional responsibilities. Good judgment should be utilized in the proper selection of media to fit a particular subject or grade level. Grade level recommendations for materials are made by media producers and/or by the Director of Educational Technology, in consultation with other directors, curriculum coordinators, and department chairs. Cooperative efforts must be utilized by teachers throughout a building and across the district to avoid repetitious viewing of the same media. 5. When a particular media series or program fits the student learning objectives for a particular subject and level, the appropriate director or coordinator should be notified of the relationship so that curriculum guides can be revised to include the instructional program as a suggested material to achieve appropriate student learning objectives. 6. Television, and other media should be used as supplemental resources to the adopted curriculum and should not supplant the curriculum for a subject area. Cartoons and comics are not considered as instructional material and should not be used for the instruction of students in the classroom unless they address specific instructional objectives and are written into the teacher’s lesson plans. 7. Internal adjustments or repairs, other than routine lamp replacement, should not be attempted by teachers, staff, or students on any media equipment. The building librarian, library aide, audio-visual aide, or computer aide should be notified of any malfunctions. It may be necessary to call the technical services department at the Troester Media Center for assistance. 8. Instructional Television (ITV) Programs: a. The Troester Media Center will record selected programs applicable to classroom instruction. Programs will be kept for the duration of their respective licenses as allowed by copyright privileges.
384
9. PBS Evening/Week-End Programming and Commercial Programs: a. Teachers desiring to have television programs recorded, which are not in the district’s collection or licensed to the district, may submit a “Request for Videotaping” (Form AV-2) to the TMC or call 671-4390 to schedule the taping. Television programs used in the schools should be used for instructional purposes – not for entertainment. The Director of Educational Technology reserves the right to grant or not to grant the recording of programs. Teachers should gain prior approval from their principal prior to submitting off-air requests. b. Programs taped off-air by the TMC must be previewed by teachers before the tape is used with students. If there are questions or concerns about the instructional value of the program, the TMC should be notified immediately so that no unnecessary time is spent editing a program until the question is resolved. c. Copyright law states that non-licensed programs videotaped off-air must be shown within 10 days in an instructional setting. The tape may also be kept for a period of time (not to exceed 45 days) for evaluation, after which the taped must either be licensed for further use or erased. d. Any challenged program will be previewed by the concerned teacher, the Building principal, the appropriate Director of Elementary or Secondary Education, and the Director of Educational Technology before the program is viewed by the student’s parents for approval. e. Complainants may initiate a “Request for Reconsideration of Media.” This form may be obtained from building library-media personnel, the building office, or the Troester Media Center. 11. Any videotape which is not from the district videotape library or recorded from approved sources must be approved prior to viewing by students by the building principal and the Director of Educational Technology. All school personnel are expected to adhere to district policies concerning copyright. 12. Any questions about off-air recording, media rentals, or other copyright issues will be referred to the Director of Educational Technology. 13. Circumstances arise making it educationally sound for equipment to be borrowed and to leave school property on a temporary basis. No District equipment should leave a building without the knowledge and approval of the building principal. The form “Request to Borrow Instructional Equipment” (Form AV-3) must be completed by the person intending to borrow the equipment and signed by the Principal. The completed form must then be sent to the Director of Educational Technology at the TMC. Individuals borrowing equipment from buildings should understand that they are financially responsible for any borrowed equipment.
14.
Effective use of instructional materials is directly related to the condition of equipment. A preventive maintenance schedule, including cleaning and servicing of major equipment, is conducted during the summer. However, if problems are encountered with particular pieces of equipment during the school year, this 385
equipment should be sent to the Troester Media Center at the earliest recognition of a mechanical problem. This will avoid further damage to both hardware and software. A Repair Tag (Form AV-4) must be completed describing the problem and must be attached to the machine. B. Suggestions to Teachers for Effective Utilization of Instructional Materials. Effective utilization of instructional materials is very much like the effective utilization of any other teaching methods or activities. The following may help teachers to think about their use of instructional programs. 1. Before using: a. Determine the teaching/learning objective (s). b. Determine the students’ needs in relation to the objective(s). c. Determine (through use of district provided resources) what MIGHT help to introduce, reinforce, enrich, follow up, or otherwise assist in reaching the objective(s). d. Preview potentially appropriate materials and correlate instructional programs with the ongoing instructional program. Note: only segments of programs may be needed in some instances, and that viewing assignments, like other assignments, can be individualized to meet student needs. 2. Introducing Instructional Programs: a. Identify what the students are expected to learn (objectives). b. Use questions, visuals, etc., relating to previous or upcoming work. c. Make specific assignments for students related to viewing. Note that individuals and/or groups may have different assignments for viewing. 3. Viewing the Lesson: a. Establish a good viewing environment by setting the example for attentive viewing. b. Watch student reaction for content, requiring clarification and/or explanation. 4.
Media Utilization Follow-up: a. Should be immediate, not delayed. b. Consider objectives and then: 386
1) Review the program for recall. 2) Discuss points raised by the lesson. c. Consider having students view the lesson a second time to increase understanding and retention if needed.
387
S.J.S.D. Software Purchase Procedure August, 2006 The purpose of this procedure is to (1) assure protection of software copyright privileges, (2) assure that the technical requirements for the purchase will match the available hardware and network capabilities of the District, and (3) assure that software purchases are directly connected to the curricular goals of S.J.S.D. This procedure is intended for use by persons within the St. Joseph School District computer system. The procedure should be followed regardless of funding source, if the software is to be used on SJSD computers. Selection of software must include the following criteria: - matches curriculum goals and objectives (priority given to reading and mathematics) - can be used with computers and equipment available Avoid purchasing: - software that can be described as "electronic worksheets" - edutainment software (gives minimal learning opportunities, focuses on entertainment) - software that requires major hardware modifications to operate One copy of a software program purchased at retail price may be loaded onto one computer. If that program is copied to multiple computers or to a network system, it is a violation of copy right laws. District or site licenses must be purchased for software that is loaded on multiple computers.
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Software Selection Goals and Procedures Rationale for a District procedure for software selection: 1. To assure that SJSD purchases software of high quality in a market that offers a wide range of software products and evolving industry standards. 2. To make the best use of the technical support staff who maintain the district's hardware, infrastructure and software installations. 3. To assure that software resources are offered to the most people who can use them to improve instruction and classroom productivity. 4. To assure that copyright standards and ethical practices regarding software use are preserved. 5. To maintain an accurate inventory of software purchases as a means of adding them to library materials collection counts (MSIP) and to curriculum guides and resource manuals. 6. To assist in forecasting hardware needs and requirements. Standards for Software Purchasing--District and Building Levels A. Software will match the approved District curriculum goals and objectives in a way that supports and extends the curriculum. B. Software selected will be available to all students with an appropriate need for the software. C. Software will be delivered in the most cost effective manner, taking into account hardware and infrastructure, the available SJSD software budget or funding source, and the demands of all curriculum areas. D. Software selected will further the vision of technology as a tool... •for learning that is integrated into the classroom curriculum •for teaching with best practices for effective instruction
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Procedure for SJSD Software Purchasing Regardless of Funding Source: 1. Review Standards for Software Purchasing and curriculum goals and objectives. Determine if the software desired meets the established standards. 2. Complete the SJSD Software Purchase Request Form. Submit the form to the SJSD curriculum coordinator for the area of the curriculum that the software supports and the SJSD technology curriculum specialist (one copy to each). Software not specific to a curriculum area may involve the coordinator most closely associated or with the appropriate Director of Elementary or Secondary Education. 3. The curriculum coordinator and technology curriculum specialist will review the request and sign the form indicating that the software meets the standards for software selection. 4. The form is routed to the Chief Operating Officer for Support Services who will review the technical requirements, licensing, and purchase price. The Chief Operating Officer's signature will indicate that these areas have been effectively satisfied. 5. If approved (#3 and #4 above), a copy of the form will be sent to the requestor for preparation of the purchase order and entered into the SJSD software inventory. 6. If the funding source is the SJSD software budget, the completed form must be attached to the purchase order and sent to the Department of Curriculum and Instruction for processing. If the funding source is not the SJSD software budget, the requestor will follow the acceptable procedures of the funding source to secure purchase.
Procedure for SJSD hardware purchasing For funding sources other than SJSD Technology Budget: 1. Review SJSD hardware acquisition plans and SJSD Technology Plan. 2. Complete the SJSD hardware Purchase Request Form. Submit the form to the Chief Operating Officer for Support Services who will review the technical requirements, appropriateness and purchase price. The Chief Operating Officer's signature will indicate that these areas have been effectively satisfied. 3. If approved, a copy of the form will be sent to the requestor for preparation of the purchase order according to the requirements of the funding source.
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Software Purchase Request Form Last updated: July 23, 2008 Name of Requestor: School and/or Department: Date of Request: Software Title: Publisher: Description of Software: License Information: by computer, by student, lab, building site, district, etc.
What information from reviews or recommendations supports this software?
How does this software meet curriculum goals?
Cost? Funding Source:
Have you checked with TMC regarding technical requirements? (RAM, NETWORKING, ETC.): YES NO Send this completed form (hard copy or electronically) to the appropriate curriculum coordinator. Inform building principal and depart chair (if necessary). Signature of Curriculum Coordinator _____________________________________ Signature of Principal ___________________________________________________
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Hardware Purchase Request Form Last updated: July 23, 2003 Name of Requestor: School and/or Department: Date of Request: Hardware Requested: Manufacturer: Description of Hardware: What information from reviews or recommendations supports this hardware?
How does this hardware meet curriculum goals?
Cost? Funding Source:
Have you checked with TMC regarding technical requirements? (RAM, NETWORKING, ETC.): YES NO Send this completed form (hard copy or electronically) to the appropriate curriculum coordinator. Inform building principal and depart chair (if necessary). Signature of Curriculum Coordinator _____________________________________ Signature of Principal ___________________________________________________
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Technology Usage The School District of St. Joseph recognizes the educational and professional value of electronics-based information technology, both as a means of access to enriching information and as a tool to develop skills that students need. The district’s technology exists for the purpose of maximizing the educational opportunities and achievement of district students. The professional enrichment of the staff and Board, and increased engagement of the students’ families and other patrons of the district are assisted by technology, but are secondary to the ultimate goal of student achievement. Use of technology resources in a disruptive, manifestly inappropriate or illegal manner impairs the district’s mission, squanders resources’ and shall not be tolerated. Therefore, a consistently high level of personal responsibility is expected of all users granted access to the district’s technology resources. Development of students’ personal responsibility is itself an expected benefit of the district technology program. Definitions For the purposes of this policy and related regulation, procedures and forms, the following terms are defined: User – any person who is permitted by the district to utilize any portion of the district’s technology resources, including but not limited to students, employees, School Board members and agents of the school district. User Identification (ID) – any identifier which would allow a user access to the district’s technology resources, or to any program, including but not limited to, e-mail and Internet access. Password – a unique word, phrase or combination of alphabetic, numeric and nonalphanumeric characters used to authenticate a user ID as belonging to a user.
Technology Administration The Board directs the superintendent or designee to create rules and procedures governing technology usage in the district to support the district’s policy, as needed. The Board directs the superintendent or designee to assign trained personnel to maintain the district’s technology in a manner that will protect the district from liability and will protect confidential student and employee information retained or accessible through district technology resources. Trained personnel shall establish a retention schedule for the regular archival or deletion of data stored on district technology resources in accordance with the Public School District Retention Manual published by the Missouri Secretary of State. Administrators of computer resources may suspend access to and/or availability of the district’s technology resources to diagnose and investigate network problems or potential violations of the law or district policies, regulations and procedures.
393
User Identification and Network Security The district technology resources may be used by authorized students, employees, School Board members and other persons such as consultants, legal counsel and independent contractors. Use of the district’s technology resources is a privilege, not a right. No student, employee, or other potential user will be given an ID, password or other access to district technology if he/she is considered a security risk by the superintendent or designee. Users must adhere to district policies, regulations, procedures, and other guidelines. All users shall immediately report any security problems or misuse of the district’s technology resources to an administrator or teacher.
User Agreement Unless authorized by the superintendent or designee, all users must have an appropriately signed User Agreement on file with the district before they are allowed access to district technology resources. All users must agree to follow the district’s policies, regulations and procedures. In addition, all users must recognize that they do not have a legal expectation of privacy in any e-mail use activities involving the district’s technology. A user ID with e-mail access, if granted, is provided to users of this district’s network and technology resources only on condition that the user consents to interception or access to all communications accessed, sent, received or stored using district technology in his or her User Agreement.
Privacy A user does not have legal expectation of privacy in the user’s electronic mail or other services involving the district’s technology resources.
Content Filtering and Monitoring The district will monitor the on-line activities of minors and operate a technology protection measure (“filtering/blocking device”) on all computers with Internet access, as required as law. The filtering/blocking device will protect against access to visual depictions that are obscene, harmful to minors and child pornography, as required by law. Because the district’s technology is a shared resource, the filtering/blocking device will apply to all computes with Internet access in the district. Evasion or disabling of the filtering/blocking device installed by the district, including attempts to evade or disable, is a serious violation of district policy.
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Closed Forum The district’s technology resources are not a public forum for expression of any kind and are to be considered a closed forum to the extent allowed by law. The district’s web page will provide information about the school district, but will not be used as an open forum. The district web page may include the district’s address, telephone number, and an e-mail address where members of the public may easily communicate concerns to the administration and the Board. Any expressive activity involving district technology resources that students, parents and members of the public might reasonably perceive to bear the imprimatur of the school, and which are designed to impart particular knowledge or skills to student participants and audiences, are considered curricular publications. All curricular publications are subject to reasonable prior restraint, editing, and deletion on behalf of the school district for legitimate pedagogical reasons. All other expressive activity involving the district’s technology is subject to reasonable prior restraint and subject matter restrictions as allowed by law and Board policies. Damages All damages incurred by the district due to the misuse of the district’s technology resources, including the loss of property and staff time, will be charged to the user. District administrators have the authority to sign any criminal complaint regarding damage to the district’s technology.
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Technology Usage (Technology Safety) For the purposes of this regulation and related policy and forms, the following terms are defined: User — any person who is permitted by the district to utilize any portion of the district’s technology resources, including but not limited to students, employees, School Board members and agents of the school district. User Identification (ID) — any identifier which would allow a user access to the district’s technology resources, or to any program, including but not limited to e-mail and Internet access. Password – a unique word, phrase or combination of alphabetic, numeric and nonalphanumeric characters used to authenticate a user ID as belonging to a user.
Student Users No student will be given access to the district’s technology resources until the district receives a User Agreement signed by the student and the student’s parent(s), guardian(s), or person(s) standing in the place of a parent. Students who are 18 or who are otherwise able to enter into an enforceable contract may sign the User Agreement without additional signatures. Students who do not have a User Agreement on file with the district may be granted permission to use district technology by the superintendent or designee in unusual situations.
Employee Users No employee will be given access to the district’s technology resources before the district has a signed User Agreement on file. Authorized employees may use the district’s technology resources for reasonable, incidental personal purposes as long as the use does not violate any provision of district policy, regulation or procedure, hinder the use of the district’s technology for the benefit of its students or waste district resources. Any use which jeopardizes the safety, security or usefulness of the district’s technology is considered unreasonable. Any use, which interferes with the effective and professional performance of the employee’s job, is considered unreasonable. . All employees must model the behavior expected of students, exhibit the same judgment as expected of students and serve as role models for students. Because computers are shared resources, it is not appropriate for an employee to access, view, display, store, print or disseminate information via district resources, including e-mail or Internet access, which students or other users could not access, view, display, store, print or disseminate, unless authorized by the district. 396
Board Member Users Members of the School Board may be granted user privileges, including an electronic mail address, upon completion of a User Agreement. Board members will set an example of responsible use and will abide by district policies, regulations and procedures. Board members will comply with the Missouri Sunshine Law. External Users Consultants, counsel, independent contractors, and other persons having professional business with this school district may also be granted user privileges at the discretion of the superintendent or designee, subject to completion of a User Agreement and for the sole, limited purpose of conducting business with the school. External users must abide by all laws, district policies, regulations and procedures. Privacy A user does not have a legal expectation of privacy in the user’s electronic communications or other activities involving the district’s technology resources. All district technology resources are considered school property. The district may maintain or improve technology resources at any time. The district may remove, change or exchange hardware or other technology between buildings, classrooms, employees, students or any other user at any time, without prior notice. Authorized district personnel may load or delete new programs or information, install new equipment, upgrade any system or enter any system to correct problems at any time. The district may examine all information stored on district technology resources at any time. The district may monitor employee and student technology usage. Electronic communications, all data stored on the district’s technology resources, and downloaded material, including files detected from a user’s account, may be intercepted, accessed or searched by district administrations or designees at any time. Violations of Technology Usage Policies and Procedures Use of the district’s technology resources is a privilege, not a right. A user’s privileges may be suspended pending an investigation concerning use of the district’s technology resources. Any violation of district policy, regulations or procedures regarding technology usage may result in temporary, long-term or permanent suspension or user privileges. The administration may use disciplinary measures to enforce district policy, regulations and procedures. Students may be suspended or expelled for violating the district’s policies regulations and procedures. Employees may be disciplined or terminated for violating the district’s policies, regulations and procedures. Any attempted violation of district policy, regulations or procedures, regardless of the success or failure of the attempt may result in the same discipline or suspension of privileges as that of an actual violation. 397
Content Filtering and Monitoring The district will monitor the on-line activities of minors and operate a technology protection measure (“filtering/blocking device”) on all computers with Internet access, as required by law. The filtering/blocking device will protect against access to visual depictions that are obscene, harmful to minors and child pornography, as required by law. Evasion or disabling, or attempting to evade or disable, a filtering/blocking device installed by the district is prohibited. The superintendent or designee, or the district’s technology administrator may disable the district’s filtering/blocking device to enable an adult user access for bona fide research or other lawful purposes. In making decisions to disable the district’s filtering/blocking device, the administrator shall consider whether the use will serve a legitimate educational purpose or otherwise benefit the district. General Rules and Responsibilities The following rules and responsibilities will be followed by all users of the district technology resources: a.
Applying for a user ID under false pretenses is prohibited.
b.
Using another person’s user ID and/or password is prohibited.
c.
Sharing one’s user ID and/or password with any other person is prohibited.
d.
A user will be responsible for actions taken by any person using the ID or password assigned to the user.
e.
Deletion, examination, coping or modification of files and/or data belonging to other users without their prior consent is prohibited.
f.
Mass consumption of technology resources that inhibits use by others is prohibited.
g.
Unless authorized by the district, non-educational Internet usage is prohibited.
h.
Use of district technology for soliciting, advertising, fund-raising, commercial purposes or for financial gain is prohibited, unless authorized by the district.
i.
Accessing fee services without permission from an administrator is prohibited. A user who accesses such services without permission is solely responsible for all charges incurred.
j.
Users are required to obey all laws, including criminal, copyright, privacy, defamation and obscenity laws. The school district will render all reasonable 398
assistance to local, state or federal officials for the investigation and prosecution of persons using district technology in violation of any law. k.
Accessing, viewing or disseminating information using district resources, including e-mail or internet access, that is pornographic, obscene, child pornography, harmful to minors, obscene to minors, libelous, pervasively indecent or vulgar, or advertising any product or service not permitted to minors is prohibited.
l.
Accessing, viewing or disseminating information on any product or service not permitted to minors is prohibited unless under the direction and supervision of district staff for curriculum-related-related purposes.
m.
Accessing, viewing or disseminating information using district resources, including e-mail or Internet access, that constitutes insulting or fighting words, the very expression of which injures or harasses other people (e.g. threats of violence, defamation of character of a person’s race, religion or ethnic origin); presents a clear and present likelihood that, because of their content or their manner of distribution, will cause a material and substantial disruption of the proper and orderly operation and discipline of the school or school activities; or will cause the commission of unlawful acts or the violation of lawful school regulations is prohibited.
n.
Any use which has the purpose or effect of discriminating or harassing any person or persons on the basis of race, color, religion, sex, national origin, ancestry, disability, age, pregnancy, or use of leave protected by the Family and Medical Leave Act or the violation of any person’s rights under applicable laws is prohibited. See policy AC and regulation AC-R.
o.
Any unauthorized, deliberate, or negligent action which damages or disrupts technology, alters its normal performance, or causes it to malfunction is prohibited, regardless of the location or the duration of the disruption.
p.
Users may only install and use properly licensed software, audio or video media purchased by the district or approved for use by the district. All users will adhere to the limitations of the district’s technology licenses. Copying for home use is prohibited unless permitted by the district’s license, and approved by the district.
q.
At no time will district technology or software be removed from the district premises, unless authorized by the district.
r.
All users will use the district’s property as it was intended. Technology or technology hardware will not be lifted, moved or relocated without permission from an administrator. All users will be held accountable for any damage they cause to district technology resources.
399
s.
All damages incurred due to the misuse of the district’s technology will be charged to the user. The district will hold all users accountable for the damage incurred and will seek both criminal and civil remedies, as necessary.
Technology Security and Unauthorized Access All users shall immediately report any security problems or misuse of the district’s technology resources to a teacher or administrator. No person will be given access to district technology if he/she is considered a security risk by the superintendent or designee. a.
Use of district technology resources in attempting to gain or gaining unauthorized access to any technology system or the files of another is prohibited.
b.
Use of district technology to connect to other systems, in evasion of the physical limitations of the remote system, is prohibited.
c.
The unauthorized copying of system files is prohibited.
d.
Intentional or negligent attempts, whether successful or unsuccessful, to interfere with the ability of others to utilize any district technology are prohibited.
e.
Any attempts to secure a higher level of privilege on the technology resources without authorization are prohibited.
f.
The introduction of computer “viruses,” “hacking” tools, or other disruptive/destructive programs into a school computer, the school network, or any external networks are prohibited.
On-Line Safety – Disclosure, Use and Dissemination of Personal Information a.
All students will be instructed on the dangers of sharing personal information about themselves or others over the Internet.
b.
Students users are prohibited from sharing personal information about themselves or others over the Internet, unless authorized by the district.
c.
Student users shall not agree to meet with someone they have met on-line without parental approval.
d.
A student user shall promptly disclose to his/her teacher or another school employee any message the user receives that is inappropriate or makes the user feel uncomfortable.
e.
Users shall receive or transmit communications using only district-approved and district managed communication systems. For example, users may not use web-based e-mail, messaging, videoconferencing or chat services, except in special cases where arrangements have been made in advance and approved by the district.
f.
All district employees will abide by state and federal law and Board policies and district rules, including but not limited to, policy JO and regulation JO-R, when communicating information about personally identifiable students.
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g.
Employees shall not transmit confidential student information using district technology, unless designated for that use. Employees will take precautions to prevent negligent disclosure of student information or student records.
h.
No curricular or non-curricular publication distributed using district technology will include the address, phone number or e-mail address of any student without permission.
Electronic Mail A user is responsible for all electronic mail (“e-mail”) originating from the user’s ID or password. a. b. c. d.
Forgery or attempted forgery of e-mail messages is illegal and prohibited. Unauthorized attempts to read, delete, copy or modify e-mail if other users are prohibited. Users are prohibited from sending unsolicited electronic mail. All users must adhere to the same standards for communicating on-line that are expected in the classroom, and consistent with district policies, regulations and procedures.
Exceptions Exceptions to district rules will be made for district employees or agents conducting an investigation of a use which potentially violates the law, district policy, regulations or procedures. Exceptions will also be made for technology administrators who need access to district technology resources to maintain the district’s resources or examine and delete data stored on district computers as allowed by the district’s retention policy. Waiver Any user who believes he/she has a legitimate reason for using the district’s technology in a manner which may violate any of the district’s adopted policies, regulations and procedures may request a waiver from the building principal, superintendent or their designees. In making the decision to grant a waiver to a student, the administrator shall consider the purpose, age, maturity, and level of supervision involved. No Warranty/No Endorsement The district makes no warranties of any kind, whether expressed or implied, for the services, products or access it provides. The district’s technology resources are available on an “as is, as available” basis. The district is not responsible of the loss of data, delays, non-deliveries, miss-deliveries or service interruptions. The district does not guarantee the accuracy or quality of information obtained from the Internet, or use of its technology resources. Access does not include endorsement of content or the accuracy of the information obtained.
Contact: Rick Hartigan 671-4390 401
Technology Usage (Employee Technology Agreement) I have reviewed The School District of St. Joseph Technology Usage policy, administrative regulations, and netiquette guidelines and agree to abide by their provisions. I understand that violation of these provisions may result in disciplinary action taken against me, including but not limited to suspension or revocation of my access to district technology, and termination. I understand that my technology usage is not private and that the school district may monitor my use of district technology, including but not limited to accessing browser logs, e-mail logs, and any other history of use. I consent to district interception of or access to all communications I send, receive or store using the district’s technology resources, pursuant to state and federal law even if the district’s technology resources are accessed remotely. I understand I am responsible for any unauthorized costs arising from my use of the district’s technology resources. I understand that I am responsible for any damages I incur due to my use of the district’s technology resources. ___________________________________ Signature of Employee
________________________ Date
Home Address: ___________________________________________________________
Home Phone Number: _____________________________________________________
See http://www.sjsd.k12.mo.us/cipa/CIPA.htm for complete list of rules and regulations
Contact: Rick Hartigan 671-4390
402
Technology Usage (Student User Agreement) I have reviewed The School District of St. Joseph Technology Usage policy, administrative regulations and netiquette guidelines and agree to abide by their provisions. I understand that violation of these provisions may result in disciplinary action taken against me, including but not limited to suspension or revocation of my access to district technology, and suspension or expulsion from school. I understand that my use of the district’s technology is not private and that the school district may monitor my use of district technology, including but not limited to accessing browser logs, e-mail logs, and any other history of use. I consent to district interception of or access to all communications I send, receive or store using the district’s technology resources, pursuant to state and federal law, even if the district’s technology resources are accessed remotely. ____________________________________ Signature of Student
________________________ Date
Home Address: _________________________________________________________________ ______________________________________________________________________________ Home Phone Number: ___________________________________________________________
See http://www.sjsd.k12.mo.us/cipa/CIPA.htm for complete list of rules and regulations
Contact: Rick Hartigan 671-4390
403
Technology Usage (Parent/Guardian Technology Agreement) I have reviewed the school district’s Technology Usage policy, administrative regulations, and etiquette guidelines. I understand that violation of these provisions may result in disciplinary action taken against my child, ward, or child within my care, including but not limited to suspension or revocation of my child’s or ward’s access to district technology, and suspension or expulsion from school. I understand that my child’s or ward’s technology usage is not private and that the school district will monitor my child’s or ward’s use of district technology, and suspension or expulsion from school. I agree to be responsible for any unauthorized costs arising from my child’s, ward’s, or child within my care’s use of the district’s technology resources. I agree to be responsible for any damages incurred by my child, ward or child within my care. q I give permission for my child or ward to utilize the school district’s technology resources. q I give partial permission for my child or ward to utilize the school district’s technology resources. I do not wish for my child or ward to utilize:
q I do not give permission for my child or ward to utilize the school district’s technology resources. ___________________________________ Signature of Parent/Guardian
________________________ Date
Home Address: ________________________________________________________________________ ________________________________________________________________________ Home Phone Number: ________________________________________________________________________
See http://www.sjsd.k12.mo.us/cipa/CIPA.htm for complete list of rules and regulations
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ST. JOSEPH SCHOOL DISTRICT SCHOOL BUS EVACUATION DRILLS State law requires that we instruct students in the procedures to use in case of a school bus emergency situation. All students will participate in a Bus Evacuation Drill twice per year. The schedule is to be arranged by consultation with the building principal and Apple Bus Company. Please refer to the Disaster Drill Report Form in the Safety section. BUS SAFETY Student safety is of great importance to the St. Joseph School District. Our school bus transportation service is one area in which we place a heavy emphasis on safety. Misbehavior simply cannot be permitted and will be treated though buses conduct notice system. The suggested use of how conduct notices can be and will be handled is as follows: • • • • •
First Notice: student will receive a warning, with the notice signed by the parent the bus driver, and the principal. Second Notice: student will conference with a principal and could face school discipline or further suspension from the bus not to exceed 3 school days. Third Notice: student will conference with a principal and could face school discipline or further suspension from the bus not to exceed 5 days. Fourth Notice: student will conference with a principal and could face school discipline or further suspension from the bus not to exceed 10 days. Subsequent Notices: Should a student receive a 5 th notice, a meeting must occur between the parent, principal, and representatives from the transportation division to determine next steps for the student.
Any student found guilty of substance abuse or any other safe schools violation will face possible removal from the bus for the remainder of the school year. Should bus students misbehave at school and be detained after school, parents will be given one day’s notice to make transportation arrangements. The following form is the majority of the Notice of Misconduct form used by bus drivers and schools. Please use the correct form that comes in quadruplicate format.
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Notice of Misconduct Student’s Name
Grade
School
Driver
Dear Parents: Your child has violated a bus rule as indicated below. Please work with us in correcting the situation. Rules of conduct are established solely in the interest of student safety and well-being. When a Notice of Bus Misconduct is issued, it must be signed and returned before transportation will resume. Please feel free to contact your child’s school with any questions or concerns. STUDENT CONDUCT: The transportation code of conduct is designed to foster a safe, respectful, orderly and productive bus environment. However, it is the purpose of this code to list certain offenses, which, if committed by a student, will result in the imposition of a consequence. Any conduct not included herein, or an aggravated circumstance of an offense or an action involving a combination of offenses may result in disciplinary consequences that extend beyond this code. All school rules, as documented in student handbooks, are applicable on the bus and behaviors that warrant consequences on the bus may result in additional consequences at school as deemed by the school administration. BEHAVIORS Public display of affection
Departing or entering at unauthorized bus stop
Assault, fighting, and/or excessive horseplay
Open defiance/disrespect Harassment and/or intimidation
Failure to comply to reasonable requests
Unauthorized possession of food, drink, animals, oversize objects and/or nuisance items
Refusal to stay in assigned seat, moving out of seat while bus is moving and/or keeping aisle clear
Destruction and/or defacement of property, vandalism
Possession of alcohol, drugs, controlled substances, tobacco products, and/or paraphernalia
Profanity, vulgar and/or inappropriate language
Any behavior compromising the safety of others
Other/Driver Comments:
CONSEQUENCES—Consequences may not be given in order depending upon the circumstances surrounding the behavior. ______________ 1st Notice: Student will receive a warning, with notice signed by the parent, the bus driver, and the principal.
______________ Subsequent Notices: Should a student receive a 5th notice, a meeting must occur between the parent, principal, and representatives from the transportation division to determine next steps for the students.
______________ 2nd Notice: Student will conference with principal and could face school discipline or further suspension from the bus not to exceed 3 school days.
Action Taken: __________ Warning Bus Suspension ____________ Days Days of Suspension_______________________________________
______________ 3rd Notice: Student will conference with principal and could face school discipline or further suspension from the bus not to exceed 5 school days. ______________ 4th Notice: Student will conference with principal and could face school discipline or further suspension from the bus not to exceed 10 school days.
ADMINISTRATOR COMMENTS:
________________________________________________________________ _________________________________________________________________ Driver’s Signature
Date
Parent’s Signature
Date
Date
Student’s Signature
Date
Administrator’s Signature
406
ST. JOSEPH SCHOOL DISTRICT PRIVATE VEHICLE TRANSPORTATON PARENT PERMISSION AND AUTHORIZATION TO RIDE IN PRIVATELY OWNED VEHICLE CHILD’S NAME I hereby give my consent for the above student to enter a privately owned vehicle and ride the same while said vehicle is on a school event. I hereby agree to hold the School District of St. Joseph, its employees, agents, representatives, and volunteers harmless from any and all liability, actions, causes of action, debts, claims, or demands of every kind and nature whatsoever which may arise by or in connection with participation by my child in vehicle travel or use.
SIGNATURE OF PARENT OR LEGAL GUARDIAN PLEASE PRINT: Name of Parent or Legal Guardian: Address: Phone: School:
School Official:
DATE
ST. JOSEPH SCHOOL DISTRICT Request for Hazardous Route Approval Missouri statutes permit transportation of students who live less than one mile from school if the local Board of Education has designated the route as hazardous. Hazardous routes may only be designated when rides may be provided at no additional cost. The total number of students transported by the District under the provision for hazardous routes cannot exceed twelve percent (12%) of the total ridership of the District. Ordinarily, the Board considers such factors as speed limits, traffic lights, railroad tracks, and type of terrain, visibility, areas for walking, type of road or highway, and the need for crossing guards when making its decision. State statutes and Board Policy EEAA state that the Board of Education shall have final authority in determining which areas will be considered hazardous for transportation purposes. Request Information School _____________________________________________________________ Location of the area for which hazardous transportation is being requested________ ____________________________________________________________________ Description of the hazardous situation______________________________________ ____________________________________________________________________ ____________________________________________________________________ Number of students in area_______________________________________________ Request made by ____________________relation to student(s) __________________ _____________________________________________________________________ Address of requester_____________________________________________________ To be completed by St. Joseph School District Recommendations School estimate of total students in area___________________________________ Approve Deny Recommendation of Principal ______ _______ Recommendation of Administrative Committee ______ _______ Recommendation of Board of Education Committee ______ _______ Board Of Education Action Approve Request__________________________________ Deny Request_____________________________________ Date_____________________________________________
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ST. JOSEPH SCHOOL DISTRICT ORDERING A BUS PROCEDURE TO FOLLOW WHEN ORDERING A BUS Except for common carriers, such other vehicles shall not transport more than four school children at any one time and the operator shall be licensed in accordance with section 302.272, RSMo. TO ORDER BUSES: A new system will be used called “Easy Bus.” This system is not in place at the time of this writing, but should be in operation by the time school begins. Users will receive instruction on how to order buses when information becomes available. This new system will operate over the web and should be paperless. 1.
Field trips will be paid through the school’s Activity Fund unless pre-approved through other funds.
2.
District owned Minibuses are available for the transportation of Special Education and Early Childhood students only.
Contact: Beery Johnson 671-4000
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Conservation of Energy The Board of Education of the School District of St. Joseph established the following guidelines to be used in an effort to conserve energy. Please attempt to incorporate the following guidelines into your building operational program. 1.
Exterior Night Lights - Keep all exterior lights turned off when no activities are scheduled in the building. Night lights in vestibules should be held to the minimum. Principals will be notified from the Maintenance Office when vandalism costs warrant additional lighting.
2.
Hallway Lights - Reduce the number of lights turned on in hallways to one-half or to a minimum acceptable level, whichever is less. Step areas and other hazardous spaces should continue to be adequately lighted.
3.
Gymnasium and Cafeteria Lights - These areas represent a major source of power consumption. Use only the amount of lighting needed to light the activity area being used. All lights shall be turned off if the area is unoccupied.
4.
Classroom Lights - Use classroom lights at a minimum on sunny days with venetian blinds or light control drapes open. All lights are to be turned off if the classroom is unoccupied.
5.
Classroom Temperatures - To maintain an environment that is conducive to the educational process, the classroom temperature should be between 75 and 78 degrees during the cooling season and between 68 and 72 degrees during the heating season. Deviation from this guideline will be permitted based on the building involved and the specific classroom location. Gym temperatures should be maintained at 66 degrees.
6.
Fresh Air Intake - The cooling cycle on univents and air handlers will be held at minimum requirements. This will be controlled by maintenance personnel.
7.
Kilns - Should be fired only when filled to capacity.
8.
Stage Lighting - Use no more lights than necessary. All stage lights must be turned off when the stage is not occupied.
9.
Exhaust Fans - Exhaust fans located in shops, art rooms, darkrooms, restrooms, and cafeterias must be turned off when building is not occupied.
10.
Night Building Temperatures - Heating systems should be set for night temperatures in each building, with the change-over from daytime to nighttime temperatures initiated at 3:00 p.m.in high schools; 3:15 p.m. in middle schools; and 3:55 p.m. in elementary schools, unless a night activity is scheduled.
11.
Air Locks - For those buildings fortunate enough to have air locks (double doors) at entrances, please be sure the inside doors are allowed to close freely during cold weather. This keeps cold air out and warm air in, thus reducing heating costs.
Contact: Beery Johnson 671-4000
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the
SCHOOL DISTRICT OF ST. JOSEPH WEEKEND SHUTDOWN CHECKLIST Between 1:00 – 2:00 p.m. Turn OFF cafeteria lights Turn OFF all cafeteria equipment
Yes Yes ___
No No___
Between 3:00 – 4:00 p.m. Turn OFF all auditorium lights Turn OFF gymnasium lights Check all classroom lights Ceiling fans OFF Running water in urinals OFF All unnecessary equipment OFF and UNPLUGGED All doors to bathrooms PROPPED OPEN All cabinets with access to plumbing should be left OPEN throughout the building. HVAC system to guidelines “set back” temperature (OFF in cooling season, 55 to 60 degrees in heating season) All lights turned OFF Unnecessary kitchen equipment turned OFF Check security lighting (OFF in day time?) Check security lighting time clocks Report any commodes which run water constantly Hot water circulating pumps turned OFF Convection cookers turned OFF Air conditioners turned OFF Office machines turned OFF Lights OFF in unoccupied areas
Yes___ Yes___ Yes___ Yes___ Yes___ Yes___ Yes___ Yes___ Yes___ Yes___ Yes___ Yes___ Yes___ Yes___ Yes___ Yes___ Yes___ Yes___ Yes___ Yes___
No___ No___ No___ No___ No___ No___ No___ No___ No___ No___ No___ No___ No___ No___ No___ No___ No___ No___ No___ No___
(The above is not inclusive. Please use your own judgment to improve your energy conservation) Contact the TMC 671-4390 for questions concerning equipment shut off.
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School Volunteer Program Procedures 1. Volunteers, Educators, Students Together (V.E.S.T.) volunteers in St. Joseph public schools are parents, students and community members who are willing to give time and talent to help the educational team better serve the needs of students. A V.E.S.T. volunteer can improve instruction, enrich curriculum, close the "generation gap “and improve school-community relations. He/she can serve as a classroom tutor or teacher's assistant; work in libraries, computer labs, lunchrooms, offices; help with reading, math, or other subject areas; as well as assist with homework, basic skills or dropout prevention, or other areas not mentioned above. 2. The Superintendent of Schools and the Board of Education reserve the right to accept or refuse volunteer services from any individual or group. The office of Volunteer Services, acting as the designee of the Superintendent of Schools, shall establish criteria for accepting volunteers. 3. All V.E.S.T. volunteers shall be required to complete a volunteer application form. A copy of this form is kept in the Volunteer Services office. Volunteer Services will conduct a background check prior to a volunteer beginning service in a school. 4. The services of a person on a voluntary basis shall not be accepted or utilized where such services would constitute a conflict of interest. Use of volunteers within the District is not to conflict with or replace any regularly authorized personnel allotment. 5. No volunteer may perform any service prohibited by the policies and regulations of the Board of Education. 6. Volunteers are required to act in accordance with relevant school policies and procedures regarding confidentiality. No volunteer will have access to permanent student records. 7. All volunteers shall work with a designated supervisor. When volunteers work directly with children, their activities will be under the direct supervision of a teacher or administrator. In no cases shall volunteers be asked or permitted to assume classroom supervision or disciplinary responsibilities. 8. Offers to serve as school volunteers and requests for volunteer assistance may be made directly to the Volunteer Services office. Volunteers may also be recruited by others. It is essential, however, that all volunteers be registered with the Volunteer Services office.
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9. Volunteers registered with the school volunteer office are protected by the District's General Comprehensive Liability policy and Workers' Compensation. Verification-Volunteers are required to sign-in and out at the school site when volunteering to ensure protection. 10. All schools shall maintain a volunteer log which will record volunteer names, dates and hours, and tasks assigned. All volunteers shall sign in and out on the sign-in sheet when volunteering in a school or other District office. A sign-in sheet should be easily visible and accessible in the office area. Resource speakers, including those recruited by the school, should also sign in when arriving at the building. 11. Each school shall have a designated volunteer coordinator who is responsible for managing the school's volunteer program. 12. The school principal or appropriate department head will define and assign responsibilities and tasks to be performed by volunteers in the respective schools or offices. 13. Volunteers shall be screened based on training, education, experience, character and maturity to determine their ability. Volunteers must be mentally and physically capable of performing the duties assigned to them. 14. Each volunteer shall be informed of the rights and responsibilities of volunteers in the St. Joseph School District at a pre-service orientation. Mentors are required to attend an additional training session. 15. Volunteers will be encouraged to serve in classrooms other than their own child's except in the case of PTA room mothers and field trip chaperones. Other exceptions will be decided by the building principal. 16. Volunteers are to report suspected child abuse to the supervising teacher immediately.
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V.E.S.T. Volunteer Program in Schools (Volunteers Educators, Students Together) Procedures for Establishing V.E.S.T. Volunteer Program in Schools A. The request for a school volunteer program should come from an interested principal, after consultation with his/her staff. B. The coordinator of Volunteer Services should meet with the principal to discuss his/her request and procedures to be followed. C. Principal, in collaboration with PTA president, should identify and recruit a volunteer coordinator to manage the program in his/her building. D. Staff members should submit their requests for volunteer services to building volunteer coordinator. E. Coordinator of Volunteer Services, principal, and building volunteer coordinator should jointly plan the assignment, orientation, training and supervision of volunteers.
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Volunteer Recognition It is important that volunteers feel appreciated and a part of the school family for whom they volunteer. Year-round volunteer recognition is best to provide adequate recognition. Greeting by name, making volunteers feel welcome, inviting to occasional staff meetings, sending cards on birthdays and holidays, giving additional responsibility as warranted are recommended means of recognition. At the end of the school year, each building should decide when and how to formally acknowledge and thank its volunteers. Many PTA units budget for these activities. The VEST office provides a small appreciation gift for all volunteers who are registered as school volunteers. Volunteers who have contributed 100 hours of service during the previous school year will be awarded a complementary pass to high school athletic events. Passes are nontransferable and will expire on the last day of school of the year in which it is awarded. Outstanding school volunteers will be considered for nomination for the St. Joseph School PTA Council District Outstanding Volunteer award, the Davis-Langemach PTA Award of Excellence, and/or the SJSD Foundation Volunteer of the Year Award. Individual building coordinators are encouraged to make these nominations for their most notable volunteers.
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Blue Ribbon Awards (All Schools Eligible) The St. Joseph School District awards the Blue Ribbon Award annually to schools with exemplary volunteer programs. Schools must meet the following criteria: I. Have a trained building level volunteer coordinator to provide leadership to the school's volunteer program (recruitment, placement, training, supervision and evaluation). Coordinator must attend one more than half of all BVC meetings or schedule meetings with the district volunteer coordinator and communicate via phone and email. II. Have volunteer orientation planned and conducted by the principal and/or building volunteer coordinator with assistance from VEST Coordinator. Verification of orientation must be on file with the district V.E.S.T. office. III. Elementary Schools - have a total number of documented volunteer hours that equal twice the number of students enrolled in the school. Middle Schools - have a total number of volunteer hours equal to the number of students enrolled. High Schools - have a total number of volunteer hours equal to 2/3 the number of students enrolled. Enrollment figure used will be Day Seven Enrollment published in September of current school year. IV. Have at least three different ways to show appreciation to volunteers. Recognition may be formal or informal; list of appropriate ways to show appreciation will be provided by Volunteer Services, if needed. Provide written documentation of at least three different ways school has shown appreciation to volunteers, and file with the district V.E.S.T. office V. Submit all paperwork, i.e., verification of volunteer orientation, recognition and volunteer hours no later than April 30 of the current school year. Revised, May 2012
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STAFF REQUEST FOR VOLUNTEER SERVICES Please return to your Building Volunteer Coordinator or Charisse Giseburt at Troester Media Center or charisse.giseburt@sjsd.k12.mo.us
School: ________________________________________ Date: _________________________ Name: ________________________________________________________________________ Grade(s):________ Type of Class________________________ Subject: ___________ (Regular, Special Ed, Gifted) I want someone to (describe tasks to be assigned, areas of responsibility, etc. Be specific.) _______________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ ________ So that (describe anticipated result) _________________________________________ _________________________________________________________________________________ __ Time Needed Place Needed _____ 1 hour a week _____ At School morning _____ Once a month _____ At School afternoon _____ Occasionally _____ At School Evening _____ Specifically (describe) ___________ ___________________________________________ Date of Week (Please Circle) ___________________________________________ M T W Th F I understand that if a volunteer is assigned to help me, I will need to provide supervision, support and appreciation so that the volunteer can perform the assigned duties effectively. I accept this responsibility. __________________________________ Signature For Office Use Only Assigned Volunteer: ___________________________________________________________ Phone # and Email: ____________________________________________________________ Starting Date: __________________________________________________________________
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V.E.S.T. VOLUNTEER WITHDRAWAL PROCEDURES I. Guidelines A. See Volunteer Handbook. B. Whenever a school principal and building volunteer coordinator determine that a volunteer is not following District/volunteer guide-lines, they should immediately begin documentation. Such documentation would be used in an effort to provide due process. C. The following shall be grounds for withdrawal: 1. Moral turpitude. 2. Excessive tardiness or absences without prior notice. 3. Clash of personalities between the volunteer and teacher and/or administration. 4. Lack of ability to fulfill duties of the volunteer assignment. 5. False statements on the application form. 6. Habitual refusal to meet other responsibilities outlined in the Volunteer Handbook. II. Procedures if Problems Should Occur A. Problem with a staff member by volunteer 1. 2. 3. 4. 5. 6.
Volunteer contacts building volunteer coordinator (BVC). BVC contacts principal. Principal, BVC and staff member conference, if necessary. Principal and volunteer conference. Principal, staff member, BVC conference, if necessary. District coordinator of volunteers may be called in (at discretion of principal) when situation warrants.
B. Problem with a volunteer by staff member 1. Staff member contacts BVC. 2. BVC contacts principal. 3. Principal, BVC and volunteer conference, if necessary, with warning given to volunteer. 4. Principal and staff member conference. 5. After no longer than one month, principal, BVC, staff member conference to determine if improvement has been made. 6. District coordinator of volunteers may be called in (at discretion of principal) when situation warrants. 418
CONNECT-TOMORROW MENTOR JOB DESCRIPTION Job Title: Connect-Tomorrow Mentor Supervisor: Classroom Teacher or Counselor and Principal Objective: To develop a positive relationship between student and volunteer, to help build self-esteem in student, to reduce the potential of student dropping out of school and to assist the student in becoming a functional member of society. Student Level: Kindergarten through grade twelve. Job Responsibilities: •
Be an effective listener.
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Develop a level of trust with the student. Be sincere and committed.
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Share experience, knowledge, personality and time with the student.
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Provide a responsible role model for the student, demonstrating the values of punctuality, dependability, reliability, and sound health practices.
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Help the student identify the positive things in his/her life.
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Convey to the student that there is always “hope” that his/her situation can be turned around, but that “hope” depends, to a large extent, on him/her.
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Help with homework or missed class work and encourage attendance.
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Help the student appreciate the importance of education.
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Help the student develop personal interests. Share your interests, hobbies, skills, talents with the student.
Qualifications: Interest in students and their adjustment to school life. They must have patience, compassion, and ability to maintain confidentiality. Training: Must attend a training session offered through the Department of Volunteer Services. School personnel will give individual instructions as needed. All volunteers may attend School District staff development workshops. Time: SJSD recommends one hour a week for at least one year. Additional time can be scheduled at the discretion of the mentor.
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CONNECT-TOMORROW VOLUNTEER MENTOR PROCEDURES The following procedures are designed to protect and enhance the safety and wellbeing of all individuals on the school campus. In order to participate in the St. Joseph School District’s Connect-Tomorrow Mentor Program, you must adhere to these procedures at all times. Meeting with Students 1.
All meetings and/or activities with students must take place on the school campus, or as part of a school-sponsored field trip.
2.
All activities with a student or students must take place in a room with an open door, or on the school grounds in sight of school staff representatives.
3.
Off campus contact is prohibited unless it is under the direct supervision of school officials and with the students parent’s written permission. Forms are provided for this purpose.
4.
Each time you visit the school, check in with the office and sign the volunteer sign-in sheet.
5.
While on school grounds, always wear the name identification badge provided for school volunteers. Transportation
Transporting a student in your personal car is discouraged, and may only occur after school hours when you have made previous arrangements with the student’s parents. Remember that school district insurance will not be in effect for these outings. Further, it is not recommended that you put yourself in the position of being alone with any student in any vehicle. Students in your vehicle must wear seat belts. Physical Contact Many of the children we work with have a strong need and desire for positive physical contact with caring adults. You are encouraged to be a positive role model. However, your physical contact should be limited to holding a hand, giving a soft pat on the back, or the sharing of a hug in full view of other school employees. Remember that what you see as simple, friendly affection between the student and yourself may be viewed as something different by someone else.
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Confidentiality All information you are told about your student is confidential. It is imperative that you maintain confidentiality if you are to build your student’s trust. However, there are exceptions to this requirement of confidentiality, and it is critical for the welfare of the student, that you adhere to these exceptions: 1.
If a student confides that he or she is the victim of sexual, emotional or physical abuse, you must notify the student’s principal immediately.
2.
If a student tells you of his/her involvement in any illegal activity you must tell the principal immediately. Again, make a note on your calendar of when this information was reported and to whom it was given.
3.
If a student tells you of their plan to hurt others or themself, or to destroy property, you must tell the principal immediately.
Make a note on your calendar of when this information was reported and to whom it was given. Remember, this information is extremely personal, so do not share it with anyone except the appropriate authorities. Summary These procedures are designed to protect the students from harm and to prevent even the appearance of impropriety on the part of Connect-Tomorrow and the individual mentors, volunteers, students and schools participating in the mentoring program. We appreciate your participation in Connect-Tomorrow and you’re adhering to these procedures. If you have any additional questions call Volunteer Services at the Troester Media Center, (816) 671-4390.
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