CHARGING POLICY Charging pupils and safe keeping and proper accounting of monies received. This guidance is issued to protect teachers in handling pupils’ money. Teachers should not charge any pupil for any books, materials or equipment that have been purchased out of departmental requisition allowances or is required by N.I Curriculum. However in accordance with the school’s charging policy teachers may request pupils to pay for the following; Activities wholly or mainly not part of the National Curriculum; School trips – associated entrance fees and transport costs; Past papers provided they are purchased from examination boards and become the personal property of the pupil; Books which may be purchased by the teacher for the pupils’ personal use e.g. study guides; School planners which have been lost; Textbooks that are property of St Paul’s and have not been returned by the pupil at the end of the school term; Reprographics for non-school/ personal use; Books, materials, equipment (purchased by the school) which have been lost, seriously damaged or deliberately or maliciously broken; Other school property vandalized by pupils; It is extremely important that all monies received from pupils in respect of the above are left in the school office for lodging on the day of collection. Under no circumstances should cash be retained in classrooms overnight; • To facilitate the collecting and recording of cash, pre-printed envelopes with the required information are available. • Envelopes are available from reception, main office and the staffroom • Any money collected should be securely placed in these envelopes and the details completed as necessary. • All cash collected must be receipted, with a carbon copy retained for school records. • Receipt Books and Class lists are available from the main office on request. • Cash collected should not be forwarded to the office by pupils who are not supervised by a teacher/classroom assistant. • The money left in the office for lodging is entered into the “safe book” and initialled by both office staff and teacher as evidence of agreement. In the case of individual pupils who have to pay for replacement planners, vandalism, school funds etc, a receipt for the pupil will be provided by the main office when the money and details are given and a copy of the receipt will be kept in the office. St. Paul’s High School, 108 Camlough Road, Bessbrook, Newry, BT35 7EE
All transport and admission costs incurred for trips e.g. Carrickfergus, Opera House, Omniplex and all costs for purchase of past papers, study guides etc., will be paid by cheque issued by the office provided all costs have already been paid by the pupils. Unless in the event of an emergency (sickness, bereavement etc), pupils will not be refunded money already paid for trips if they decide not to attend on the day of the trip. Staff must make a cheque request (stating clearly the Payee and the amount) to the Bursar at least two days in advance to make sure the relevant staff are available to sign the cheque. Under no circumstances should teachers lodge pupils’ money in their own personal bank accounts. Any Head of Department with a departmental bank account should speak to the Bursar. The Technology and Home Economics Departments have other special arrangements which relate to their particular charging needs. All queries in relation to charges for Exam remarks, resits etc should be made to Examinations Officer, Mr Brendan Connolly. Any queries in relation to Music Tuition Fees should be made to the Head of Music, Mr Colm Murphy.
St. Paul’s High School, 108 Camlough Road, Bessbrook, Newry, BT35 7EE