CLPOC Board Minutes CLPOC BOARD OF DIRECTORS MEETING Saturday, September 25, 2021 (Highland Haus) 1. Call to order: The meeting was called to order by President Paul Szymkowicz at 9:00 a.m. Board members present were Vice President John Colley, Treasurer James French, Secretary Linda Tilley, and directors Dan Rice and Steve Wilcox. Directors Dan Altier, Bob Halpin and Jerry Juncker were absent. 2. Staff members: Greg Babbitt (via Zoom), Jessica Slendak, Kim Dowell 3. Approval of the Agenda: Motion by French / Support Wilcox Approved 5/0 (Altier, Halpin and Juncker absent) AUSTIN AND MORTON TOWNSHIP REPORTS: Neither Austin nor Morton Townships submitted a report 1. President’s Report: President Szymkowicz thanked all the staff members and volunteers for all their efforts to help make Canadian Lakes the great place it is. 2. Financial Report: Controller Dowell presented the current financial statements. Note: As of the end of August, 228 lots have outstanding 2020 balances and 168 lots have outstanding balances from 2019. Efforts to collect are ongoing. COMMITTEE REPORTS: 1. ACC: Secretary Tilley reported that approval of the requests for one new home and a fence. At least two more homes are in the works to be presented to the committee for approval. 2. CLA Liaison: Director Rice reports the CLA met in September. September 8 was the revised date for the Ice Cream Social, everyone enjoyed the opportunity to visit with other members. On September 30 a financial class on money management will be held, and there will be a Flu Shot Clinic on Friday, October 1 at the Highland Haus at 9 a.m.-Noon and 1-3 p.m., please bring ID. A Halloween Dance will 48
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be held on Saturday, October 30 for the adults and on October 31 a Trick or Treat event for the children from 5-6:30 p.m. Shopping spree continues until Monday, November 29. John and Tracie Lelekatch were the membership appreciation winners for this month. Executive: The committee met to discuss legal issues and to review a request by Jessica Slendak, marketing manager, and agenda for the Annual Members Meeting. Finance: Treasurer French reports met on Tuesday, review 2022 budget. CPA also attended to meet with the committee to review a draft copy of 2021 audit report. The Fiscal 2022 budget requirements and CPI potential adjustments were reviewed. The Funding Plan subcommittee will give an update on the 5-year funding plan. Lot Default AdHoc: Director Rice filled in for Director Halpin and reports the update: general information final report draft is on final review committee first 2 full weeks Oct 23 Board meeting. Study reports will be presented to the Board at the October meeting and posted on the members website at the same time. Michigan State Land Bank has completed strategic plan, setting legal framework with land bank for disposition/sale of properties held by Land Bank. Currently the state land bank has halted all sales during the strategic planning process. Qualified buyers of vacant properties and adjacent lots will go forward after the report is presented. Director Wilcox offered a list of questions to be taken back to the Committee Chair. Nominating Committee: President Szymkowicz reported the committee met to finalize the three questions for Meet the Candidate forum. The forum will be held after the CLA Meeting. Strategic Planning: Secretary Tilley and Vice President Colley filled in for Director Altier, and reported T h e C a n ad i a n L a ke r
the committee has narrowed the software options for Canadian Lakes to two providers. The systems are comprehensive, including online golf reservations and member information. The Committee is reviewing ideas for revenue growth, especially as it relates to the Castle and Royal Grille. The consideration of allowing two events per weekend, doubling the income, and enhanced operations at the restaurant and a snack shack which can be used at other events. GENERAL MANAGER’S REPORT: 1. The Agenda packet contains reports on amenity usage and safety activity. 2. Each month one of the department heads will attend the board meeting to present their reports in person. Bill Hull, Maintenance Superintendent reported this month. A new maintenance worker has been hired, Castle exterior repairs are underway, the cart paths and bunkers are being redone, the airport fence replacement is nearly complete, irrigation lines are being replaced at the Royal and improved playground equipment adjacent to the outdoor pool will be purchased next year. Please have your boat out of the water by October 31. The Lake Committee is looking for better weed control methods. 3. The Fawn Lake dam project is moving forward, the surveys are continuing to help determine the final plan for repairs. Plans should be presented in mid-November. 4. Please note: The departmental reports, normally listed here, have been posted on the Canadian Lakes website for your convenience. 5. Consent Calendar: The notes from the Board Workshop Meeting August 11, 2021, and Board Meeting August 28, 2021, and the receipt and filing of the August 2021 Check Disbursements were presented for approval. Motion by
