9 minute read
From the General Manager
GREG BABBITT General Manager gbabbitt@clpoc.org
OFFICE 10690 Pierce Rd. Canadian Lakes, MI 49346 Phone: 231-972-7651
OFFICE HOURS Monday - Friday 8 a.m. to 4:30 p.m. Saturday 9 a.m. to 3 p.m.
MEMBER SERVICES Dawn McNeil Faith Markin Jane Hensley Alex Peacock memberservices@clpoc.org Another busy Labor Day weekend has concluded. Hopefully you got a chance to enjoy the Car Show, Dog Show, Book Sale, some boating or golfing, some campground trick or treating, or just some rest and relaxation with family and friends. The community was very busy and it is refreshing to know we have so many supportive members. I hope each of you enjoyed another great Canadian Lakes busy season while you experienced all the great things this community has to offer.
I would like to thank my great staff and the many volunteers who continue to devote so much of their time and energy to ensure that we all enjoy our time here. It is through their efforts this past season that we all got to enjoy this great community with our family and friends. It certainly wasn’t without some significant struggles, primarily due to being short-staffed in many areas. But as expected, my staff rose to the challenge to provide members with the best experience possible.
As we continue to navigate the off-season, the community’s health will continue to be our priority. I would like to thank my Unfortunately, with COVID-19 great staff and the many variant cases on the rise, we will follow any future mandates that volunteers who continue to may be issued by our local Health Department. Whether you agree or not, we continue to believe these devote so much of their time and energy to ensure that we are important requirements to follow. all enjoy our time here. It is
On the financial front, the through their efforts this past current funding plan has thus far proven to be financially season that we all got to enjoy sustainable. Golf courses, pools, this great community withthe Royal Grille, the campground, etc., all continue to be busy with our family and friends. usage and generating income. This is all thanks to you and your guests’ support of the amenities. When the plan was developed, there were certainly some educated guesses that were used, but to date the plan has met expectations and, in some cases, exceeded those expectations.
Regarding enforcement, we always appreciate all members complying with their deed restrictions. Unfortunately, there are some that refuse to comply even after receiving numerous requests/ mandates from staff. In addition to staff’s efforts in gaining compliance, we have also enlisted the assistance of the township and county for those violations that are also ordinance related. These joint efforts have proven to be very successful in certain situations.
This time of year, I again want to provide the following friendly reminder, if you own a watercraft, please make sure it is removed from the water by November 1. If you own a common area dock or mooring device, you may leave it in the water all year or remove it and haul it away, but you are not permitted to leave it lying on the shoreline/common property. Additionally, if you are using one of our canoe/kayak racks, your watercraft is also required to be removed by November 1. Along with boat removal is the use of a trailer, and I
want to remind all members the only acceptable place to store a private trailer on your lot is in your garage.
As we head into the end of the busy season, the staff continues to do a great job. We have had challenges, including getting projects completed, not being fully staffed in various areas, poor weather at times, etc. Some projects we have completed or are scheduled to be completed soon are beach rejuvenation, airstrip fence, Pines Park pavilion roof, and Castle beverage cooler/dispenser. Projects we are still planning to get accomplished include asphalt resurfacing of various roads, various cart path resurfacing, replacing entrance signs for The Pines, Royal Canadian North, and Trapper Woods, as well as a new Castle entrance and new garage doors.
My staff and I hope you enjoy your fall! With cooler temperatures ushering in, we have property owners who will be ushering out for those southern states known for their winter warmth and sunshine. As always, whether you plan to stay and shovel snow or leave for the heat, please be safe and courteous out there as we all continue to enjoy the GOOD life.
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NOTICE OF CLPOC ANNUAL MEETING OF THE MEMBERS
November 20, 2021 at 1 p.m. at the Castle
ALL MEMBERS in good standing are invited to attend the 2021 Annual Meeting of the Members to be held on Saturday, November 20, 2021, at 1 p.m. Currently, the meeting will take place at the Castle, 9400 Pere Marquette, Canadian Lakes, MI, 49346. The CLPOC Board of Directors reserves the right to conduct the meeting remotely or with other restrictions as may be necessary due to COVID-19.
THE ANNUAL MEETING IS BEING HELD FOR THE FOLLOWING PURPOSES:
1. Election of Directors to the Board of Directors to hold office for a period of three years, or until their respective successors have been elected and qualified or appointed. 2. Approval of the 2020 Annual Meeting Minutes which are available on the member’s website, www. members.canadianlakes.org, or at the CLPOC office.
3. Adoption of Amended and Restated Articles of Incorporation. The full text of the proposed Amended and Restated Articles of Incorporation is available on the Members’ website www.members.canadianlakes. org, or at the CLPOC office.
Each of the items are fully described on the ballot sent to all members in good standing as of September 30, 2021, with an official NOTICE OF ANNUAL MEETING OF THE MEMBERS and official election ballot as required by the governing documents.
Each of the candidates has provided answers to three questions asked by the Nominating Committee. Their answers are in this issue of the Canadian Laker on page 16, are posted on the members’ website, and mailed to all members in good standing as of September 30, 2021. If you opted-in for electronic voting, you will not receive the official mailing, but will receive the information via email.
Submitted by Jim French, Chair, jbf.clpoc@gmail.com; Dan Rice, dozerrice1960@gmail.com; Steve Wilcox, doctorw.clpoc@gmail.com
The CLPOC Articles of Incorporation (AOI) are one of the most important documents of our community. They set forth the rules, rights, and obligations of the Board of Directors and the CLPOC members. The original AOI were created and filed in 1994 and have been updated and revised many times over the years.
In early 2019 it came to the attention of the Board of Directors (Board) that the AOI contained several inconsistencies, lacked necessary provisions to comply with changes in the law, and, in short, needed a major overhaul. The 2019 Board authorized a full-scale review of the AOI. This was a time-consuming task that was attempted by the Board in 2008 but was never completed due to the enormity of the task and other challenges.
After months of diligent review and evaluation the Board is proud to bring to you for approval the proposed Amended and Restated Articles of Incorporation. The proposed Amended and Restated Articles of Incorporation contain three categories of changes: (1) substantive amendments, (2) amendments to comply with changes in Michigan nonprofit law, and (3) amendments to clarify and reflect current operations. A detailed, marked up version of the proposed changes is available at www.members.canadianlakes.org, or at the CLPOC office. To clarify the areas of changes, we are providing this additional abbreviated summary prior to the vote.
Substantive Amendment. The substantive amendment to the AOI will require 500 members (currently 100 is required) to sign a petition to attempt the removal of a member of the Board of Directors.
Amendments to Comply with Michigan Law. To comply with Michigan Nonprofit Law, a preamble was added as is required when restating articles of incorporation. The personal liability protection of directors, officers and volunteers was expanded to the maximum extent allowable in the Michigan Nonprofit Act (the “Act”). Additionally, the proxy procedure, the rights of members to examine books and records, and the interested director provisions were all updated to comply with the Act.
Amendments to Clarify and Reflect Current
Operations. In the Amended and Restated Articles of Incorporation, Canadian Lakes is now defined as the “Canadian Lake Community” instead of “Canadian Lakes Development”. The definition of “owner” is amended to provide that in the event of foreclosure on a lot or unit, the foreclosing party must pay all membership fees, maintenance fees and other dues. The wording relating to maintenance and membership fees is also revised so it is consistent throughout the Amended and Restated Articles. The mail-in ballot procedure, the notice procedures and the donation procedures are clarified and updated. The annual budget process and the financial process used to select the CPA firm are both clarified to reflect the process currently in place. Additionally, amended language clarifies the General Manager’s ability to hire and remove CLPOC employees and to fix CLPOC employee compensation and the Board has the ability to terminate the General Manager at will. Lastly, typos and incorrect references were corrected and language no longer relevant or required by the Act was removed.
As of this publication several meetings have been held to provide membership a clear understanding of what they will be voting on. If you were unable to attend any of the meetings, and after your review of the full version of the proposed Amended and Restated Articles, you have questions you may contact any member of the AOI committee.
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