T-O STAFF Making Memories “T-O”gether
NEWSLETTER JUNE 2015
TABLE OF CONTENTS
04
03
10
08
07
09
TRUSTEE UPDATE FROM BARRY SENG
Greetings Texas-Oklahoma Key Clubbers,
!
Happy summer! I hope you are enjoying your freedom from school. The Key Club International Convention is approaching. The Key Club ICON is being held with joint conventions with Kiwanis, Circle K, and Aktion Club. The entire Kiwanis Family will be celebrating the 100th anniversary of Kiwanis in Indianapolis, the headquarters of Kiwanis. It truly is a once in a lifetime experience. If you cannot attend the convention, you can stay connected on social media through the hashtag #KCIN15, the instagram account @keyclubint, and the Key Club International Youtube channel.
!
At the end of the convention, I will be officially retired from my position as International Trustee. When I was first assigned the Texas-Oklahoma District, I was told that I had won the lottery. I had such a wonderful time making fiends with everyone, helping the district, working with Governor Katie and Governor Rachel, and visiting your home District. Thank you for the wonderful experiences and memories. It has been an honor to serve as your International Trustee.
!
03
Yours in service, Barry Seng
GOVERNOR UPDATE DATES
FROM RACHEL ISELIN -
International Convention (June 24th - 28th) Forth of July (July 4th) LeadCon (July 16th - 18th) SumBo (July 24th - 26th) T-O Kiwanis DCON (August 6th - 8th)
~ “Start by doing what’s necessary; then do what’s possible; and suddenly you are doing the impossible.” - Francis of Assisi ~
Hey T-O Board!
!
With ICON this Wednesday and Summer Board only a month away, we’re about to hit the busiest time of the year. Make sure to be taking these next two months of Summer Vacation to make plans for your Fall Training Conference, Presidential Council Meetings, and your Divisional Project. Also, note that we do not currently have a contract for Fall Rally. Stay tuned, and we’ll let you know as soon as we have any updates. You’re all doing an incredible job. We have one of the best District Boards in all of International and you have prove that again and again every day through your undying dedication and endless love of service. If you’re ever feeling like you you’re not doing well, trust me you are.
!
!
Yours in Service Rachel Iselin
RACHEL’S REMINDERS FROM RACHEL ISELIN
~ Inform clubs of news from the divisional, district, and international levels. - Make sure your newsletters are in graphic standards, are grammatically correct, and are worth reading. - Make sure to direct them to our District Website (tokeyclub.com) for updated. - Set up Reminds, Facebook pages, Instagrams, etc, in order to keep your Key Clubs up to date.
~ Obtain all new officer contact information and contact them at least once every two weeks.
- Check-up on how they’re doing- don’t be afraid to actually call them! - Make sure to turn in your Divisional Roster for Sumbo! - A personal visit in your spiffy red polo and shiny name badge really does make a statement.
~ Plan a Robert F. Lucas Outstanding Lieutenant Governor Binder - The criteria serves as a great checklist for a productive year!
~ Work diligently on the committee assigned to you throughout the year.
- Chairperson keep in constant contact with your staff member(s) and your regionals.
~ Enhance K-Family relations!
- Kiwanis, Circle K, Builder’s Clubs, Aktion Club! - Attend as many Kiwanis Club meetings this summer as possible before school starts again.
~ Reply to all staff emails to acknowledge receipt of important information.
This way District Staff is able to review your progress throughout the year
05
~ Turn in monthly newsletters and reports ON TIME. ~ Encourage membership growth to reach our goal of 18,500 members so that we can contribute more service hours to the K-Family! ~ MAKE IT YOUR GOAL TO NOT ONLY MAINTAIN BUT IMPROVE YOUR DIVISION. - Keep records of everything for next years’ Lt. G
Secretary’s Update Hello T-O Family!
It’s great to be working with you all and it’s extremely exciting to serve the world and make it a better place! In case you guys didn’t know:I’m going to be a junior at Mansfield HS, I absolutely love to travel and eat food, I’m obsessed with volunteering, and (just like you guys) I love to sleep.
!
Monthly Reporting for Club Secretaries:
Please continue encouraging the secretaries in your division to report! Monthly reporting is extremely important. I have been emailing out feedback on how to improve reports and I’ve been cc’ing you guys in the emails I send! I will try my absolute best to grade all reports and send out all feedback by the 20th of every month.
!
District Roster:
Please be sure to take a look at the roster every time I send it out to make sure none of your contact information has changed. It’s important to keep the roster up to date so we can successfully communicate within the District!
!
07
Treasurer’s Update Ayyy Fam!
I’m Emily Zhao, the 2015-2016 TO District Treasurer. Previously, I was the District Editor, but now I have the awesome opportunity to serve you once again, but this time as your District Treasurer. Here are some things you may not know about me: - I am currently a junior attending Cedar Park HS (north of Austin) - I love purple, squirrels, tomatoes, and KEY CLUB. - I play tennis and enjoy squandering time on Youtube.
!
Suspended Clubs:
Please refer to the attached document from my monthly emails of the TO club standing. If you have a suspended club, it is IMPERATIVE that you try your best to get them unsuspended! By ICON, suspended clubs all be considered inactive and face a $100 reactivation fee and also have to pay their previous dues. Remember, to get off the suspension list, a club must pay their current member dues and send them with a roster of their club members from the MUC. Please let me know if you have any questions concerning this process!
!
Feedback:
Are there any changes you would like to see in the position of District Treasurer? Is there something you would like me to do or not to do? Please let me know how I can best help you!
!
EDITOR’S UPDATE Matthew Riley
! ARTICLE ASSIGNMENTS
JUNE
JULY
Aisha ValleQuinones Glory Holland Ivan Hinojosa Jiya Willis Keeunda Cole Linda Co Nolan Ford Spencer Lee Tiffany Hang Trevor Huis In’t Veld Wen Liu Zavdiel Anderson
Amber Liu Bailea Branum Dajah Brooks Ian Sims Jacquelyne Hernadez Laura Carter Lexi Durbin Macy Riley Mason Woods McCrey Guillory Ruben Enriquez Samantha Hull
“Text ‘@1516db -oard’ to 81010 ”
09
Ayyy-o T-O District Board! I hope summer has been treating you well so far. With ICON just around the corner (and Summer Board to follow) I’m super pumped for what’s to come! As you may know, I emailed you guys a list with all your names on it that fall under certain months. These are the months you have to write articles. GASP! As a Lieutenant Governor you still have to write articles? Sadly for you, yes (but this helps improve the quality of the Tex-O-Key). Just so you don’t forget when you have articles assigned, sign up for my Remind group! Thanks guys! See you soon(ish)!
CL UPDATE Megan Reynosa Hello Mighty T-O District Board,
!
I am excited to see you all at Summer Board! I’m honestly counting down the days. This year will be amazing and one for the books. I just wanted you guys to know that I am here for you. If you ever need anything, I am just an email/ phone call away. See you all next month!
Goals - promote DCON through different types of social media such as Twitter & Instagram. - encourage LTG’s to teach forums because it was the highlight of my DCON & I want to implement new forums. - create an even bigger DCON with much more activities to bring our District together. - promote ad sales to make DCON more interactive than usual by providing certain items that will enhance the DCON experience for our attendees.
To Do List 1. Ad Sales a. Although DCON is 304 days away, our budget solely depends on on ad sales! Please have $50 worth of ads sold by Summer Board! b. Selling ads is a challenging task and I am here to help! Please submit what time and date is betsy for you on the Ad Sales Phone Call sheet. I want to have a call with each and every one of you before Summer Board to discuss how you’re coming along with ads and to answer questions you may have. 2. Pitching a Theme a. Have you ever thought about pitching your own theme? Here’s how! If you have any themes in mind, get it approved by Rachel no later than Friday, June 26th at 8:00pm. If your theme is approved, your DCON theme presentation is due to Rachel and I, July 6th at 8:00pm. 3. Forum Application a. Forum applications are now available! This application will admit you into the first round, if selected, you will choose your top three forums and which District Board member’s you’d like to work with. The application and presentation over T-O Key Club Bylaws that you will be presenting at Summer Board is due to Rachel and I by Thursday, July 2nd at 8:00pm.
District Governor Rachel Iselin ! !
Email: Governor@tokeyclub.com
District Treasurer Emily Zhao
! !
Email: Treasurer@tokeyclub.com
District Secretary Crystal Loh ! !
Email: Secretary@tokeyclub.com !
District Editor
Matthew Riley ! !
Email: Editor@tokeyclub.com
Convention Liaison Megan Reynosa
! !
Email: CL@tokeyclub.com
District Administrator Walt Roetter
!
Email: Administrator@tokey club.com
THE
THANKS FOR READING
STAFF NEWSLETTER