RECORD KEEPING: A GREAT RESPONSIBILITY

Record keeping is a great responsibility Patience and dedication are required Records must be kept in their right location for quick access. A document must be placed in a folder properly labeled based on the content Folders or record books are usually organized on the shelves This manner of record-keeping has been practiced for years It was the way things were done in an organization's records department.

Stray papers provide security threats while creating digital and paper-based clutter It is more difficult than just discarding useless paper now that there are more papers in this digital age. Similarly, removing or completely destroying records is not always possible if the incorrect technique is used To keep expenditures in check, keep operations running smoothly, and improve security, strategic document archiving is essential. Decide which records should be securely deleted against those that should be stored to make the most of your IT resources Employees won't have to search through files to get the right information according to this idea.

Shelves are important record-keeping instruments. It can still be found in workplaces since it holds ancient records Recent records are stored in software in systematic techniques, notwithstanding the advent of technological approaches. This new method of record keeping is widely used today, but can we guarantee the security of such records? Is anyone among us willing to argue that this is the safest approach to save vital documents? What if a record is mistakenly lost or deleted from its current location?

There are several factors to consider in order for our records to remain safe in their current locations.

These might be kept safe in software or in books on shelves However, the safest method to have them is for the record clerk to always be aware of the potential of losing essential documents, because if this happens, difficulties will arise, which are extremely difficult to resolve As a result, keeping it and remembering it is a great duty. Record keeping is not an easy task; it is one of our greatest responsibilities

Mary Grace Labitan Dela Cruz Accounting Clerk, Gordon Heights National High School