MISSED COACHELLA 2013? WE’VE GOT YOU COVERED | Page 11 University of Denver student newspaper since 1899
Vol. 120, Issue 12
April 23, 2013
www.duclarion.com
25 Discoveries leaders mistakenly hired by anna gauldin Senior Reporter
When the Office of Academic Advising and Discoveries Orientation announced the 2013 selection for orientation leaders on April 10, roughly 114 acceptance emails were distributed instead of the intended 89 due to a Microsoft Excel malfunction, falsely informing 25 students they had been chosen for the position. “I still don’t know what happened; it is really unfortunate and we felt terrible that it happened,” said Megan Lyons, assistant director of Discoveries Orientation. “Within five minutes [of sending the emails] we realized that some of the students got incorrect letters, so we sent an immediate outreach to let them know we’d send out the correct letters soon.” Leading up to the announcement was a month-long process of applications, interviews, review sessions and team meetings to select the students who will serve as orientation leaders
this fall. The chosen students will offer guidance and leadership to incoming students, both first-year and transfer, during Discoveries, a weeklong orientation program that takes place Sept. 2-6. Each orientation leader is assigned to a freshman seminar or transfer group of roughly 15 students and acts as a mentor for their first week on campus. With an original pool of 227 applicants by the March 26 deadline, the group was narrowed to 200 interviewees after review of each student’s essays, recommendation letter and resume. Each application was reviewed by at least two members of the orientation team. The interviews took place April 4-5, with the decisions announced less than a week later. Freshman Diego Miranda was one of the students falsely informed of his acceptance into the program, receiving the email at 12:11 p.m. on April 10. At 12:54 p.m., he received an email stating there had been an issue with the Excel file and to disregard the initial email. Then, at 1:43 p.m., he received a third email
informing him he had not been selected. “It was a little disappointing,” said Miranda. “I can’t really hold a grudge, since I know it wasn’t their fault completely. I got the [initial] email and that was pretty exciting, but I didn’t want to tell anyone in case something happened and then something did happen. I saw the second email and thought, ‘Well, maybe I am one of the errors and maybe I’m not.’ It was a bummer and this incident is a real shame.” According to Lyons, the office is forced to utilize Excel’s mail merge function due to the large number of emails that must be sent, both to the students hired and those who were not chosen. Lyons said her team triplechecked the mail merge data before sending out the emails, ensuring each email matched the Excel file. After this incident, however, Lyons said they will change the way they file the names in order to avoid future inaccuracy. “For whatever reason, when we sent it out, it didn’t match [anymore],” said Lyons. “It was just a fluke, a matter
of separating Excel files. [In the future, we will] create a separate acceptance file and a separate ‘no’ file. We were pulling from one large spreadsheet, but if you separate them out, then there will be no chance of accidentally pulling the wrong name.” This year’s 227 applicants marked a major increase from past years, according to Lyons, who said the standard number is closer to 170. The quantity of students hired each year differs, depending on the number of freshman seminars offered and the number of transfer students, but is generally between 90 and 100. Once the pool had been narrowed down, the majority of the 200 interviews included both a member of the orientation team, ranging from Lyons to the program interns and a volunteer from the Student Life department. According to Lyons, the interviewers were looking for a number of specific traits during these sessions.
SEE potential, PAGE 2
Schutte, Yoshida sole ticket for USG presidency Elections, now underway, end this Thursday for all positions except freshman senators by lanna giauque Assistant News Editor
coUrTESY oF MiKE ScHUTTE anD KaTrina YoSHiDa
Photos of the 2013 Earth Month Carnival LIFESTYLES | Page 11
QUOTABLE
Juniors Mike Schutte and Katrina Yoshida are the only candidates for the top spots in DU’s student government.
The election process for Undergraduate Student Government (USG) kicked off yesterday and will close Thursday of this week, making it a shorter and earlier process than has been used in past years. The election this week will create an entirely new campus senate, with over 20 positions available including two class senators for each class, department senators, on-campus senators and off-campus senators. President and Vice President, positions that are run on a joint ticket, will also be on the ballot. The only positions that will not be filled are the firstyear senate positions. Elections for those will occur in the fall once the incoming class arrives on campus. Jackie Faust, Chair of the Senate Affairs Committee (which in charge of the elections), said elections are being held earlier this year to allow for a transition process for newly elected senators. She says this will be important so that the newly elected senators
will have a better idea of what they are supposed to do in their positions and be able to learn about current projects in the senate in order to continue those into next year. “We’re starting elections sooner and then we’re allowed to have some of the people who are elected come to senate with us and see what we do,” Faust said. “They won’t be thrown in without any knowledge of what they’re supposed to do or what has been done.” The campaigning and voting process will also be significantly shorter than it has been in the past, with the entire process taking just four days. Campaigning began Monday at 8 a.m., and voting will open on Wednesday at 8 a.m. and close Thursday at 4 p.m. According to Faust, the campaign process used to take around a week, but was shortened this year to help keep the process from getting out of control. “We’re trying to make it so that people can campaign in a good amount of time, but at the same time, it’s not too long where people are trying to spend more money for campaigning and it starts to get crazy,” she said.
SEE committee, PAGE 4
“Students have to accept that the wheels of justice really do grind slowly.” OPINIONS | Page 12
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Candidates running for USG Senate seats