Rappahannock Regional Jail Inmate Handbook by Thomas Reuter

RAPPAHANNOCK REGIONAL JAIL

INMATE HANDBOOK ORIENTATION

RULES & REGULATIONS October 2013

RAPPAHANNOCK REGIONAL JAIL LT. COL. PHIL GRIMES DEPUTY SUPERINTENDENT

540 288 5245 FAX 540 288 5289

MAJOR LYNN BALAMUTA ASST. SUPERINTENDENT ADMINISTRATION

rrjadmin@rrj.state.va.us

MAJOR SCOTT BAIRD

P.O. BOX 3300 STAFFORD, VA 22555

ASST. SUPERINTENDENT OPERATIONS

COLONEL JOSEPH HIGGS, JR. SUPERINTENDENT

he Inmate Handbook outlines the policies, procedures and rules and regulations that guide an inmateâ&#x20AC;&#x2122;s behavior while incarcerated at the Rappahannock Regional Jail. We recognize that being incarcerated can be a stressful and unnerving situation. This Handbook is designed to provide information that will assist you in adjusting to life within a correctional facility. As in any community, there are rules and regulations that must be followed to ensure the security of the facility and safety of the inmates and staff. It is your responsibility to know the material in this Handbook. You will be held accountable for any violation of jail rules, regulations, or policies or procedures. If you have any questions regarding the material in this Handbook, feel free to ask your pod officer or correctional case manager for clarification. Sincerely, Joseph A. Higgs, Jr. Superintendent ii

CONTENTS Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Section 1. . . . . .Page 2, 3 Intake and Release. . . . . . . . . . . . . . . . . . . . . . . . . . . Section 2. . . . . Pages 4-5 Daily Routine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Section 3. . . . . Pages 6-9 Inmate Movement. . . . . . . . . . . . . . . . . . . . . . . . . . . . Section 4. . . . . Page 9-10 Property. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Section 5. . . Pages 10-14 Inmate Money & Eyeglasses . . . . . . . . . . . . . . . . . . . Section 6. . . Pages 14-18 Do’s and Don’ts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Section 7. . . Pages 18-21 Personal Hygiene and Dress Code. . . . . . . . . . . . . . . Section 8. . . Pages 21-22 Contraband and Searches. . . . . . . . . . . . . . . . . . . . . . Section 9. . . Pages 23-24 Housekeeping (Cells and Common Areas). . . . . . . . Section 10. . . Pages 24-26 Telephone Services. . . . . . . . . . . . . . . . . . . . . . . . . . Section 11. . . Pages 26-28 Recreation/Rec Yard. . . . . . . . . . . . . . . . . . . . . . . . . Section 12. . . Pages 28-31 Programs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Section 13. . . Pages 31-33 Community Corrections . . . . . . . . . . . . . . . . . . . . . . Section 14. . . Pages 33-34 Classification and Records Departments. . . . . . . . . Section 15. . . Pages 34-37 Haircuts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Section 16. . . . . . .Page 37 Commissary Service. . . . . . . . . . . . . . . . . . . . . . . . . Section 17. . . Pages 38-39 Mail Service. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Section 18. . . Pages 39-44 Laundry Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . Section 19. . . . Page 44-45 Food Service. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Section 20. . . Pages 45-46 Inmate Work Program. . . . . . . . . . . . . . . . . . . . . . . . Section 21. . . Pages 46-51 Library Services. . . . . . . . . . . . . . . . . . . . . . . . . . . . Section 22. . . Pages 51-54 Request Forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Section 23. . . Pages 54-56 Grievance Procedure . . . . . . . . . . . . . . . . . . . . . . . . Section 24. . . Pages 56-59 Visitation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Section 25. . . Pages 59-61 Medical. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Section 26. . . Pages 61-68 Disciplinary Process/Code of Inmate Offenses. . . . . . Section 27. . . Pages 68-75 Rights and Responsibilities. . . . . . . . . . . . . . . . . . . Section 28. . . . . . .Page 76 Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Pages 77-80 Directory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Pages 80-83 Mission Statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 84 Bail Bond Companies & Agents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 85

Section 1 SECTION 1: INTRODUCTION

his inmate handbook will introduce you to the rules and regulations of the Rappahannock Regional Jail. You are responsible for reading this handbook and knowing its contents. If you do not understand something, speak with a staff member. You will also need to take notice of the postings in the housing areas for information and changes that may occur. The Rappahannock Regional Jail is a non-smoking facility. Inmates are advised that smoking is not permitted anywhere inside or outside of the facility. Cigarettes, cigars, tobacco, smoking paraphernalia, matches, or cigarette lighters are considered contraband and disposed of immediately upon your arrival. You will receive a physical assessment by the medical staff soon after your arrival. At this time you should provide any personal medical information necessary for your health and well-being. •

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If you have been arrested and do not make bond, you will appear before a judge either in person or through video arraignment on the next available court date. Before this arraignment, a Pretrial Investigator will interview you and complete a report providing information that will assist in the decision of bond and your release. If you are serving a sentence and are referred to the Electronic Monitoring Program or the Work Release Program, you will be processed as soon as administratively possible. If you were brought to this facility on a parole violation, you will be scheduled to see the Parole Board as soon as possible. If you are a federal prisoner, we have no information of your release. The federal agency that you are housed for will have this information.

DIRECT SUPERVISION With the exception of the mezzanine (top level), inmates can move freely within the living area. This system offers effective supervision to inmates through communication between staff and inmates. This facility is made up of housing pods that have an open day area with an officer present at all times. Your behavior is a determining factor in the type of housing unit to which you are assigned. This facility utilizes cross-gender supervision. This means that male officers may be assigned to female housing areas and female officers may be assigned to male housing areas. Inmates must abide by the institutional dress code at all times.

SECTION 2 EMERGENCY PROCEDURES In case of an emergency (injury, fire, riot, or disturbance) stay calm, notify a staff member, listen and follow directions of the staff and follow basic safety procedures. Examples are: • • • •

Medical emergency - notify any staff member immediately. Injury - notify nearest staff member immediately. Fire or smoke - keep low to the floor. Try to cover yourself with a wet blanket or wet towel and wait for staff instructions. Riot or disturbance - if possible, you need to return to your cell and remain there. If you cannot return to your cell, sit or lie on the floor with your hands on your head. Follow instructions of jail staff. Failure to do the above may be interpreted as involvement in the disturbance.

SECTION 2: Intake and Release CONFINEMENT ORDERS

e must have a confinement order to hold you at this facility. A confinement order states the reason for your incarceration and is one of the following: • • • • • • • • • • •

Court Order Warrant from the arresting jurisdiction or officer Parole Violation (PB14) Probation Violation Warrant (PB15) Surrender Papers submitted by the bondsman for a bond revocation Surety Capias issued by the court revoking your bond Committal Order from the Federal Bureau of Prisons, U.S. Marshals Service, ICE, etc. Committal Order from the Magistrate Detainer Any other type of committal order that shows you are to be legally confined or jailed. Transportation order issued by Court

Section 2 HOUSING FEES The 2003 session of the Virginia General Assembly passed House Bill 2765, becoming law on July 1, 2003 and amended the Code of Virginia section numbered 53.1-131.3 and allows for the Superintendent to establish a jail cost defrayment program, not to exceed three ($3.00) dollars per day. Such funds shall be returned to the locality where the funds were collected and shall be used for general jail purposes. The money collected will be used to defray the cost of an inmate’s confinement. The Cost Defrayment Program became effective July 1, 2004.

HOUSING FEE: $2

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The sum of two ($2.00) dollars will be deducted per day for cost defrayment purposes. Inmates will be advised of their account balances when receiving paperwork from commissary purchases. If an inmate has no funds, his account will be debited until funds are available. Inmates adjudicated “not guilty” on filed charges will be eligible for a refund. Inmates receiving deferred adjudication by the Court pending community corrections programming or whose charges are dismissed/nolle prosque as the result of successfully fulfilling other court mandates shall not be eligible for a refund. Eligible inmates due a refund must submit a request in writing within sixty (60) days of their release.

RELEASE/TRANSFER/PROGRAMS There are several types of releases: • • • • • • • • • • •

Personal recognizance by the Court or Magistrate To the custody of another individual Bond, available 24-hours a day/7 days a week If you have the total cash amount, you may pay cash and be released. Property Bond information can be obtained from the Magistrate. Purge Bond – an amount set by the courts that must be paid in full by the defendant, not the courts before release. Bonding Company – we will not recommend a bondsman. However, a list of bondsmen is available in Intake, each housing area and bonding lobby. If a bail bondsman is used, you will not be processed for release until all parties are on the premises and the bondsman completes the paperwork and submits to the Magistrate. To another jurisdiction Transfer to another facility or for medical reasons Pretrial Services

INTAKE AND RELEASE • • • • •

Electronic Monitoring Program Work Release Program Released by the court Completion of sentence A local, state and national criminal check will conducted before you are released.

At the time of release from the facility, you will be sent back to the Intake/Release Unit. •

All property is removed from the housing unit (personal and jail-issued). You will be required to clean your cell and personal area. You will change into street clothes. Jail property will be inventoried to ensure the return of all property that was issued to you. Missing items will be charged against your account, along with appropriate administrative fees. In the event a check has already been processed for any remaining funds in your account, the missing jail property fees will be applied to future incarcerations. Your personal property will be inventoried and released to you by your signature or to the transporting officer or representative of receiving facility. You will be released from this facility or to the transporting officer.

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NOTE: Inmates being transferred to DOC, other facilities or incoming to this facility are only allowed to bring the following items: • • • • • •

Religious items Writing materials Legal paperwork Personal Clothing (items worn at time of booking) Personal funds Jail-issued medications *Unless specific facility has revised their authorized property policy which we have no control over.

You are required to sign a “Release of Property” form authorizing a specific person(s) to pick up your property or mailed to them (at complete cost to you if you have available funds to cover the costs). If your property has NOT been picked up within 30 days of release or arrangements been made to mail at your cost (if funds available), it will be destroyed and/or disposed of under state guidelines.

SECTION 3 Section 3: DAILY ROUTINE ROTATING LOCKDOWNS

ccasionally the Rappahannock Regional Jail may experience a surge in inmate population. When this occurs, it may be necessary to lock down a portion of a housing unit. This is for your safety as well as the staff.

THE NORMAL WEEKDAY: •

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You will be awakened for breakfast between 0500 and 0515 and lights will be turned on for breakfast meal. You will get dressed in jail clothing and follow the dress code at all times. You will get your meal tray and return to your cell to eat. You are responsible for returning the meal tray and cup after mealtime. You are not permitted to keep the food from your meal tray in your cell after the trays have been collected. Trays will be counted and verified. At 0700 you will begin the daily routine. Lights will be on from 0700 until 2330, Monday through Friday or as deemed necessary by security. On weekends and holidays the cell lights will be turned off at the discretion of the pod officer. You cannot sit in the dayroom, get ice, hot water or use the microwave until after clean up and inspection. You are responsible for keeping your own sleeping and common areas clean at all times. You will participate in the clean up of the dayroom and common areas of your pod. You are expected and required to keep these areas clean at all times. After clean up is completed, inspections will begin. The telephones will be turned on automatically at 0800 for the pod’s use after your pod passes clean up inspection. (See Section 11) If your pod or cell fails inspection, all privileges will be suspended. Rehabilitation programs begin for those who are scheduled to attend. (See Section 13) Recreational activities will be for those who pass the morning inspection and at the pod officer’s discretion. Laundry, if your pod is scheduled. (See pod bulletin board) Visitation, if your pod is scheduled. (See pod bulletin board) Commissary, if your pod is scheduled. (See pod bulletin board) You will be served lunch. (The same rules apply as stated for breakfast meal.) Mail delivery. (See Section 18) You will be served dinner. (The same rules apply as stated for lunch meal.) Clean up of cell and common areas in your pod seven days a week. (The same rules apply as stated in Item 5 above.) Lock-down occurs. All activities stop for the day. The television, telephones,

Daily routine

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and lights are turned off. A night light is left on for security reasons. If you refuse to go to your cell for lock down, you will remain on lock down the following day, forfeiting your privileges, and you may be institutionally charged. During lock down, in-cell intercoms are for emergencies only. Doors will be opened at the top of the hour until ten (10) minutes past the hour. Night clean up is conducted at 2300. No inmates allowed at beverage station when officer is away from desk.

NOTE: There will be no lying on the dayroom floor unless ordered by staff. There will be no standing in front of the Officer’s Station. DO NOT cross the yellow line around the Officer’s Station. There will be no standing anywhere in the dayroom where the pod officer’s observation or camera view may be obstructed. If the officer is away from the Officer Station, DO NOT stand around, near or go past the Officer Station for any reason.

MAJOR INSPECTIONS Daily inspections start at 0900-0930 (SUBJECT TO CHANGE). •

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All inmates will be fully dressed, standing beside their cell doors. No talking to other inmates or staff members. There will be no items on the desk, windowsills, or wall beside your toilet. All bunks must be fully made, to include sleeping apparatus. No items allowed under mattress, or on top of bunk. No items are to be hanging on walls or off of your bunk. All jail issue and personal items will be placed inside of tote.

Below is a list of examples for failing inspection: • • • • • • • • • •

Not being ready for inspection Dirty floors in cell or dayroom Toilet not flushed Writing on cell walls Dirty sinks/mirrors Dayroom showers and toilet not cleaned Pantry/cabinets/vents not cleaned Cell vents dirty Windows (including window sills), cells, rec yard, or sliders not cleaned Stairwells not cleaned/ railings not dusted

Section 3 COURT DAYS • •

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You will be awakened for court. You will remove all personal property from your cell except for the mattress. The jail or its staff is not responsible for personal property left in the housing unit. It is your responsibility to make sure all personal property is removed from the housing unit when leaving that unit. You may be housed in a different housing unit or cell upon your return from court or released from custody. You are responsible for your personal and jail property which will be stored until you return from Court. Personal property will be returned if the court releases you. Personal property and jail property will be returned if you return to the jail and are placed back into a housing unit. Legal papers are the only items you are allowed to take to court. If you are scheduled for Circuit Court, your street clothing will be returned to you to wear. If your clothing is unacceptable for Circuit Court, you will be provided an appropriate set from a loaner inventory of generic clothing that will be confiscated upon your return from court. You will attend all other courts in jail-issued clothing. NO THERMAL SHIRTS ARE ALLOWED IN COURT. Do not bring anything other than legal papers with you to changeover. All items will be thrown away. Do not write in court staging. Do not stand on bunks, yell or be disruptive. Upon exiting, bring your trash with you. You will be transferred to a holding cell to await transport to court. Breakfast will be served in the holding cell. You will be prepared and transported to court. Lunch will be provided at the court if needed. You will be transported back to the jail once court has ended. You will be searched before you are placed into the holding cell. Any contraband found at this time will be destroyed, disposed of, or reported to local authorities. Be aware that possessing contraband in an institution is a crime and you could be charged. If the housing unit you were living in that morning was scheduled for commissary and you were in court, you will be allowed to make it up. If you received mail while in court, it will be delivered to you upon your return at the mail clerk’s convenience.

WEEKEND CONFINEMENT If you are serving weekend confinement, you are not allowed to bring in property items. You will be issued standard jail-issue items upon your arrival. Any property received upon your arrival will be stored until your release. You must pay the current Weekender Program processing fees prior to your stay. If not paid in full, your sentence will be computed at straight time.

Section 4 VIDEO ARRAIGNMENTS The Rappahannock Regional Jail has the capability to conduct video arraignment with local courts. Shortly after breakfast, inmates who are scheduled to go to video arraignment will be notified prior to going to the video arraignment. • • • •

Inmates will leave all of their personal property in their cell. After arraignments are completed, those inmates will return to their respective pods. Intake will call for those inmates who are to be released. Pretrial will also be notified. Pretrial will sign up all inmates who were placed on Pretrial supervision.

WEEKENDS AND HOLIDAYS •

•

The schedule will remain the same as a normal weekday except for the following: • No commissary • No mail service on Sundays or federal government recognized holidays • No educational programs Religious services and other programs will be held as scheduled.

SECTION 4: INMATE MOVEMENTS MOVEMENT REGULATIONS

n order to get the most out of the programs without compromising security, inmate movement is governed by the following regulations. These regulations cover movement during programs, visitation or any other type of movement. Violation of movement regulations will result in disciplinary action. •

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Whenever moving through the jail, you are to stay to the right of the corridor and move in an orderly, single file line. No talking and/or making hand gestures to other inmates in the hallway. Inmates with Incompatible Wristbands will be escorted at all times. When being escorted, you will stay in front of the escorting officer(s) at all times. Proceed directly to your destination.

Section 5 • •

No loitering during movement. No yelling or stopping in hallways or offices.

All female and maximum-security inmates will be escorted throughout the facility. NOTE: Any violation of these rules will result in an Offense Report and subject you to disciplinary action.

SECTION 5: INMATE PROPERTY PERSONAL PROPERTY EXCHANGE Property exchanges will be accepted Monday through Saturday at the designated time. Refer to the pod bulletin board for the hours of operation. Clothing exchanges are accepted only for those persons pending trial in a Circuit or Federal Court. Clothing must be appropriate apparel for court appearances. No clothing with any type of logo or slogan will be accepted. Only one clothing exchange per inmate is accepted, with exception of a seasonal exchange that must have prior approval by the Director of Inmate Processing. Inmates must receive prior approval through the Inmate Request System for all clothing exchanges. Acceptable clothing items are: • • • • • • • •

(1) Suit Jacket (1) Shirt (1) Pair of Dress Slacks (1) Skirt (Females only) (1) Dress (Females only) (1) Pair of Dress Shoes (1) Pair of Hose (Females only) (1) Pair of Dress Socks

No tennis shoes or undergarments are accepted during Court Exchanges. No clothing will be accepted for release purposes or for alternative programs (Detention Center, Boot Camp, Diversion Center, etc.) that inmates may be transferred to after release from jail.

RELEASE OF PERSONAL PROPERTY Inmates may request to release their personal property items by completing a Release of Property Authorization Form. The individual you list must provide a picture

INMATE PROPERTY ID when picking up your released property. Written approval is required prior to the release of personal property and ALL property (except clothing items) will be released. NOTE: Inmates must allow at least one calendar week (7 days) after they submit a “Release of Property Authorization” form before advising their family to pick up their personal property. Detainee property will NOT be released at any time. However, release of legal documents will be reviewed on a “case-by-case” basis.

JAIL ISSUED PROPERTY

• Handbook (1) • Jumpsuits (2) • Gym shorts (1) • Washcloths (2)

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• Sheets (2) • Underwear (2) • Towels (2)

• Laundry bag (1) • Blankets (2) • Shower shoes (1) pair

Hygiene kit – contains toothbrush, toothpaste, shampoo, soap, and comb at a current cost of $4 per kit (price subject to change). Razor – issued and collected on Wednesday and Sunday evenings. Razors will not be used for hairstyles such as Mohawks, flat-tops, designs, etc. Toilet paper – Normal toilet paper distribution is on scheduled days and/or on a “roll for roll” basis per inmate. (NOTE: Only exceptions – verified medical reasons or menstrual cycle.) Soap – issued once per week on Fridays. An additional laundry bag may be issued to workers if available

NOTE: Kitchen workers will be issued five (5) sets of green clothing and a pair of slip-resistant shoes for work detail. Facility workers will be issued five (5) sets of blue clothing and slip-resistant shoes.

PROPER CARE AND USE OF JAIL PROPERTY •

•

Inmates are responsible for the proper use and care of jail-issued property. You will be charged for replacement value, and a $10.00 administrative fee, for jail issued property that is lost, altered or damaged. This does not apply to normal wear and tear. Replacement of jail issued property must be requested through the Inmate Request System. Jail issued property will be replaced only after visual inspection is made and deemed necessary. Items will be exchanged only with the presence of the old/worn items.

Section 5 PERSONAL ITEMS THAT MAY BE KEPT IN YOUR CELL

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Underclothing (ALL WHITE ONLY)

Male

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Female

Underwear (3) • T-shirts (3) plain with no writing • Socks (3) pair • Waffle-pattern Thermal Long • underwear (2) pair •

Panties (5) pair T-shirts (3) plain with no writing Bras (3) no wire/metal supports Socks (3) pair Waffle-pattern Thermal Long underwear (2) pair

*No Sleeveless or Muscle-style t-shirts (Tank tops) allowed. • •

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Shoes purchased from Commissary or medically authorized shoes only (white in color only). Jewelry • One wedding band (a solid band with no stones or jagged edges and must have been on at time of incarceration). • Medical alert bracelet or necklace. The medical condition must be a verifiable medical problem. No other jewelry is allowed. Prescription glasses (that meet Security criteria) and hearing aids. Rings that cannot be removed due to swollen hands or joints will be checked. The medical staff will assist in the attempt to remove all such rings. Legal papers pertaining to your current charges only and in your possession at time of incarceration. Medication as prescribed and dispensed by the Medical staff. If transferred from another facility, comparable commissary and hygiene items that are within established limits on the commissary listing. Pictures: • Non offensive • No more than 20 • No larger than 4”X 6.” • No Polaroid’s or pictures with backs on them • No nudity or gang-related activity and/or signage Newspapers and magazines:

INMATE PROPERTy •

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There is a limit of (2) subscriptions per inmate (this is a total of ALL subscriptions including both newspapers and magazines). Limit of (1) current issue and (1) back issue of each. Must follow subscription guidelines (see Section 18). Magazines and books may be donated to the Inmate Library

Books: • No more than a total of 3 books at any given time (personal or library, see Section 18). • Major religious text such as (1) Bible, Quran, or Torah (in book form only) which count towards the total number of allowable books. Mail (If amount constitutes a fire hazard, excess will be sent out at your expense.) Prayer rug (size restrictions apply) Radio/headset (1) Pencils (2) Paper Envelopes

STORED POSSESSIONS Your street clothing and shoes are stored with your remaining property in the facility property room. Your valuables and miscellaneous unauthorized personal items are locked and stored during your incarceration. All property is vacuum sealed and remains sealed until your release. This protects you and the facility against lost items. Any excessive amount of property or property that cannot be easily stored must be picked up within thirty (30) days of incarceration or it will be mailed out at your expense. This includes excess property confiscated during cell searches. Before anyone can pick up your property, you must have written approval through the inmate request system. Any property left at this facility upon your transfer to another facility or release will be held for a maximum of thirty (30) days and then disposed of under State guidelines if not deemed serviceable for donation to local charities. The jail assumes no liability for items left behind.

Section 6 FILING A CLAIM FOR LOST OR DAMAGED PROPERTY: The inmate or Detainee must provide a written statement providing a detailed description and condition of the lost and/or damaged property to the Assistant Director of Inmate Processing. A telephone number and address where the inmate and/or detainee can be reached following their release must be provided. The inmate and/or detainee must state his intentions to file a claim. The Assistant Director of Inmate Processing and/or designee will conduct an investigation into the lost or damaged property and forward all reports to the Assistant Superintendent who will determine if the claim is valid and make a recommendation to the Superintendent. If the Superintendent deems the claim to be valid, he will make arrangements to reimburse or settle the claim. Reimbursements for lost or damaged property must be approved in writing by the Superintendent or his designee.

SECTION 6: INMATE MONEY INVENTORY OF YOUR MONEY

fter the initial inventory, your money will be counted, verified by you and:

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Sealed in a money envelope. Your name and jail ID number and the amount is written on the envelope and logged onto the property sheet. You and the Intake Officer are required to sign the envelope. All monies will be logged into the Jail Management System. A copy of your property sheet will be signed by you and the Property Clerk. Your money is turned over to the Accounting Technician to be deposited into the Inmate Fund Account in your name. Personal checks are placed in your property. Payroll checks, money orders, and certified checks are deposited into your inmate account. Foreign currency (money) is accounted for on the booking sheet and stored in your personal property bag. These funds are not deposited into your account. Your money that is brought in with you is used to satisfy any prior negative financial obligations to the Rappahannock Regional Jail.

INMATE MONEY MONEY THAT ARRIVES AFTER YOU ARE INCARCERATED MAIL • •

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No foreign currency will be accepted. No CASH will be accepted. Funds will only be accepted in the form of a money order, cashier’s check, or a certified check. Funds must be received through a postal service (U.S. Postal Service, FedEx, etc.). It is important that your Social Security Number or jail ID be listed on the money order, cashier’s check, or certified check. Your Social Security or jail ID number will assure the funds are posted to the correct account. If a non-certified check or cash is sent in the mail, the check or cash will be returned to sender. You will be notified of this transaction. If cash is received in the mail without a return address, you will be asked for a name and address in which to forward the cash at your expense. Upon receipt of a money order, cashier’s check or certified check: • The money will be deposited into your Inmate Fund Account that day by the Accounting Technician and a receipt will be given to you. • Under no circumstances may the money be spent before it is deposited into your account.

KIOSK • • •

No foreign currency will be accepted. Cash and credit cards will be accepted by the Kiosk machine. All cash and credit card deposits placed in the Kiosk(s) will be immediately added to your account. A receipt will be given to you the following business day. A $3 administration fee will be charged to your account. A receipt for cash deposits will be given at the time of the deposit to the person placing the funds on your account.

SERVICE CHARGES •

Inmates will be required to pay a service charge for the following services: • Check writing • The facility does not provide photocopying services to inmates • Fees are posted on pod bulletin board

Section 6 • •

• •

You may not have any money or cash in your possession after intake. If money is found in your possession, it is considered contraband and will be confiscated. You will be subject to disciplinary action. A $3.00 administrative fee will be assessed to inmate requested account balances. (This means that whether you request a print out or just your account balance you will be charged the administrative fee.) • A limit of only one monthly account balance request will be approved. A fee will be charged for an Indigent Kit based on the current contracted Commissary vendor’s cost, up to $5.00. Indigent request forms may be obtained from Commissary personnel. Only inmates meeting indigent status qualifications are authorized to purchase Indigent Kits. All other inmates must purchase the items separately from the Commissary.

WHEN YOU ARE RELEASED FROM JAIL • • • •

•

Replacement and/or repair costs are deducted from your Inmate Fund Account for all missing or damaged jail property. In addition, criminal charges may be incurred. All the money left in your Inmate Fund Account will be returned to you in the form of a check or debit card. If you have no identification, you may ask the bank to call and verify your identification. You may obtain a copy of your Inmate ID Summary sheet with photo and pertinent information (that you provided at time of Intake) at the time of your release. If you are released before your money is deposited into your account and no fees were charged or placed towards a negative balance, it will be returned to you from your money envelope and you will be required to sign the property release sheet. All negative balances not satisfied upon your release will remain as a financial obligation for a period of three years from your release date. Therefore, if you return to the Rappahannock Regional Jail within the three-year period, the jail will use any funds that you may have at the time of booking or receive later, to satisfy this negative balance. • If you have not returned to the jail for three or more years, you must request, in writing, to have the negative balance removed. This is NOT done automatically.

TRAVEL PASSES Travel passes for the FRED Public Transit System will be provided to inmates being released between the hours of 0600 and 1815, Monday – Friday, who do not have any transportation or funds to pay for transportation. The passes may be requested from the Property Clerk at the time of release.

EYEGLASSES RECEIVING APPROVED EYEGLASSES PRESCRIPTION EYEGLASSES

ffective immediately, all requests to receive prescription eyeglasses must be submitted to your Case Manager for approval. •

If an inmate has an authorized type of prescription eyeglasses in his property, they will be taken from the property bag and approved. The Watch commander and/or designee(s) will give the glasses to the Case Managers for distribution. • If the eyeglasses in the inmate’s property rack from his initial booking are unauthorized, the Watch commander or designee will advise the Case Managers of reasons for denial. It will be the inmate’s responsibility to contact outside family members or friends who will bring in eyeglasses that meet security specifications once informed. The family and/or friend of the inmate will bring them to the Property Exchange window during normal hours of operation. No eyeglasses may be mailed into the facility. • When the family arrives at the Property window, the Property clerk will advise the on-duty Watch commander of the visitor’s arrival with the approved glasses. • The Watch commander or designee will go to the Property Exchange window and inspect the glasses for contraband and other security concerns. Approved glasses will be transported back by your Case Manager for distribution at their convenience. • The family member must have valid ID to conduct the transaction and sign the appropriate “Receipt of Inmate Property” form and both copies will be attached and placed in the current property receipts. Please be advised that acceptable and approved prescription eyeglasses include wire or plastic framed non-tinted lenses. Eyeglasses not meeting these standards will be refused or returned. NOTE: Inmates should not continuously request the receipt of their eyeglasses once they are received. Staff will deliver to inmates at their convenience.

READING GLASSES

eading glasses are available for $5.00 from the Inmate Services Manager or designee and are available regardless of an inmate’s ability to pay.

Section 7 • • • • •

A Request for Reading Glasses Form must be completed, acknowledging the $5.00 fee. The completed form is forwarded to the Inmate Accounts Clerk to have the fee deducted from the inmate’s funds. Inmates must then select from a sampling of reading glasses of various magnification strengths that best suit their needs. Only one pair of reading glasses are authorized to be in your possession at any time You may only request replacement reading glasses once in a six months period. • Replacement of broken glasses is on a case by case basis and all pieces of the broken ones MUST be returned to the Case Manager before a new pair will be issued.

AT NO TIME ARE READING GLASSES AUTHORIZED TO BE BROUGHT IN!

CONTACT LENSES

f prior approval from Medical staff is received, contact lenses will be sent in by an inmate’s family by US Postal Service to the attention of the Medical Department. However, please be advised that at no time will an inmate have prescription eyeglasses and contacts at the same time. •

No saline or contact solutions or enzyme cleaning tablets are allowed. These supplies must be purchased from Medical.

SECTION 7: DO’S AND DON’TS

his section is intended to help you stay out of trouble by giving you a few examples of acceptable and unacceptable behavior. These examples serve as a guide for your behavior. Some of these items are also covered under the Disciplinary Procedures/List of Offenses (See Section 27). It is to your advantage to read and become familiar with Sections 53.1-203 through 53.1-205 of the Code of Virginia located in the Library. DO: • • • • •

Secure cell door at all times. Be respectful to other inmates and all staff. Participate in the clean up of your cell and housing unit. Keep noise to a minimum so as not to disturb others. Keep the common areas in your pod clean at all times.

DO’s AND DON’Ts • •

• • • • • • •

Respect the property and privacy of other inmates. Remain dressed during the day. When not in your cell, you are to remain in full jumpsuit at all times (except Rec Yard): • Pant legs can be rolled up to the ankle if too long BUT must be evenly rolled on both legs • Sleeves are not to be rolled up at ANY time • Neck collar will be folded properly • Jumpsuit is to be turned right side out Use Request Forms for the purpose for which they are intended. Use Grievance Forms for the purpose for which they are intended. Follow instructions for handling and use of in-cell medications and over-thecounter medications. Consult with your pod officer if you have a problem in your housing unit. Shower at least twice a week. Remain seated in dayroom if pod officer is away from Officer’s desk or directed to do so by pod officer. Remain fully dressed if waiting in the dayroom for the showers.

DON’TS You may be locked down and institutionally charged if you violate one or more of the following.

DO NOT: •

•

• • • •

REMOVE/ALTER your issued identification and/or incompatible wristbands. You are not allowed any privileges without these wristbands. This includes the commissary, rec yard, visitation, etc. You will be institutionally charged if you remove it and charged a replacement fee of $5.00 if found guilty. Yell within the pod to anyone (including staff), to another pod or from the hallway into a pod. This could be considered disorderly conduct, excessive noise, or both. The only time you are allowed to call a staff member by yelling within the pod is when an emergency situation exists. Damage, destroy, alter, or take apart any jail property. Tamper with wiring on the TV or any other electrical device for any reason. Be in possession of any type of contraband. Hang, tie, glue, tape, or stick anything (including clothing, linens, strings, ropes, etc., homemade or otherwise) on or from the cell walls, light fixtures, cell doors, vents, bunks or windows. • Wet and/or damp items may be hung on the back of your bunk until they are dry but ONLY if it does not obstruct the direct view of the officer. • Items must be removed immediately once dry.

Section 7 • • • • • • • • • • • • • • • • • • •

• • • • • • • • • • •

Tamper with or block the doors in any way to prevent or interfere with their proper function. Delay or hinder the operation of a lock-down. Bribe, ask, or offer to pay another inmate for favors of any kind. Fight or cause others to fight. Gamble or wager using property, money of any kind, or favors as stake. Conduct yourself or cause others to conduct themselves in any manner that violates Virginia Law or institutional regulations and policies. Enter another housing unit or cell without authorization. Abuse or misuse the Grievance Forms or Request Forms. Possess tattooing contraband. Hide or position yourself in a way to be undetected. Remove any games provided by the jail from the housing unit or take to your cell. Hold back games provided by the jail from other inmates in your pod or take to your cell. Remove the reference books, law books, or magazines from the Library/Law Library. Have any physical contact with the opposite sex at any time. Place your hands inside your clothing in the presence of others. Block the view of any camera. Call or intercom any staff member into the pod to answer questions or to make a request that should be handled by the normal request procedure. “Hog” the telephone. Give others a chance to use it. Alter, modify or use an item (including equipment) for any purpose for which it was not originally designed, whether it is jail property or your own. This includes toothbrushes, razor(s), wires or batteries from a radio, Walkman, headphone, etc. It will automatically be considered contraband and assumed to be an act of aggression and/or a possible escape in progress. Give, trade, sell, or stockpile in-cell medications. Handle or operate any security equipment, including television remotes. Attempt to control the behavior or actions of other inmates through coercion or threat at any time or attempt to control any area of the facility. Possess any form of tobacco or tobacco substitutes. Misuse the cell intercom system. Place feet on walls, tables, chairs or fixtures. Enter or stand in front of another inmate’s cell. Correspond or attempt to correspond with another inmate by use of notes, telephone or using messengers (inmate or staff). Communicate by phone with any jail office or any other jail facilities. Lean on or touch the officer’s desk or cross the yellow line. Hang items from your bunk that will conceal your view. You will be awakened

SECTION 8 • • • • • • • • • • • • • • • • •

at any time to remove those items. No food or drinks are allowed in the dayroom past 2300. Use foul language. Have more than one (1) inmate at any given time by the drink station. Pass any items under the cell doors. Throw anything in the pod, including up or down from the upper tier. Talk to anyone through cell doors. Stand around, near or go past the Officer Station for any reason if the officer is not stationed at it. Walk laps in the housing unit dayroom while the pod officer is conducting a security check. Pass any food item from trays at any time Disrespect another inmate or staff member Question an order or ruling made by staff Talk back to jail staff Save food items from meal trays Get more than one roll of toilet paper at a time Place any item under mattress Take any non-recreational item onto the rec yard Misuse and/or abuse recreational games and/or equipment

SECTION 8: PERSONAL HYGIENE AND DRESS CODE PERSONAL HYGIENE

nmates are required to keep themselves clean and neat at all times. •

•

Clean: Showers are available in all of the pods and a daily shower is encouraged. Inmates must shower at least twice a week, except when medically excused. Inmates in segregation are allowed the opportunity to shower at least twice a week. Neat: Jail-issued uniforms and personal clothing items should not be altered, marked on, or dirty at any time. (See Section 9 for altered clothing which is considered contraband and Section 19 for Laundry Services.)

Work detail inmates are held to higher standards of personal hygiene than inmates in general population. (See Section 21) •

Inmates will have the opportunity to get haircuts once a month per pod schedule. (See pod bulletin board)

Section 8 •

• • •

• No specialty haircuts (Mohawks, shaved initials, etc.) are allowed. Razors are issued by schedule. (See pod bulletin board) You are permitted to shave the night before any Circuit Court appearance. Notify your pod officer by completing a Request Form. Once verified, you will be issued a razor as long as it is at a reasonable time. (See Section 3) Trimmers are for beards ONLY. Special personal hygiene items for females will be available from the housing officer. Misuse, abuse or damage of jail-issued items will result in institutional charges and possible criminal charges.

DRESS CODE RULES • • • • • • •

• •

Inmates are required to be dressed appropriately in their assigned color uniform at all times. NO EXCEPTIONS. When you are out of the cell and in the dayroom or the hall for any reason, you will be fully dressed in your assigned color uniform. No other combination of dress will be allowed. No type of headgear or cover will be permitted at anytime. (Only exception: Outside Inmate Worker Detail and Kitchen Cart Runners) You may wear your issued shorts while in the cell or on the rec yard only when you have on a T-shirt in acceptable condition. Inmates may wear only their jail issued gym shorts and T-shirts when going directly to/from rec yard or shower. However, inmates who linger in dayrooms when in transit to rec yard will lose this privilege. You may wear your shorts to sleep in. NO NUDE SLEEPING. Jumpsuits are to be worn with the legs rolled down, snapped all the way up and collars down. Clothing is not permitted to be worn inside out. • If jumpsuit is too long, pant legs can be rolled up to ankle BUT must be evenly rolled on both legs Only one jumpsuit may be worn at a time. Female inmates must be dressed in jumpsuits to and from showers. Shorts and t-shirts may be worn only on the rec yard.

VIOLATIONS • •

All inmates are required to follow the rules and the policy of this facility pertaining to the dress code. If you fail to follow the dress code, you will be charged with an institutional violation. (See Section 27)

SECTION 9 SECTION 9: CONTRABAND AND SEARCHES CONTRABAND • •

Contraband is ANY item(s) or material that, by law or by an institutional regulation or policy, is prohibited or forbidden to be in the possession of an inmate. Examples of Contraband are: • Drugs (legal or illegal) that were not issued or authorized by jail medical staff. • Drug paraphernalia (pictures, books, magazines or equipment such as bong pipes, rolling papers, etc.) • Weapons of any type (manufactured or homemade). • Cigarettes, lighters, matches, tobacco, etc. • Item(s) that were authorized originally, but were altered to perform a different function from what was originally intended. (Example: saving any items from the food tray, alter shirts to make tank tops, etc.) • Items that are authorized in one area but are taken to an area where the item(s) is unauthorized. (Example: drinks or games in the library.) • Items in a quantity that exceeds the authorized number allowed. • Items that are kept/stored/displayed in a prohibited manner or place. (Example: pictures on the walls, blankets or sheets tied or hanging to conceal or hide.) • Forged documents. • Any expired in-house prescriptions that have not been returned to the medical department. • Gang-related paraphernalia. • Medications out of original container(s). • Items belonging to or purchased by other inmates. • Hairpieces, extensions or wigs that have been altered.

Section 10 SEARCHES Search methods are used to control contraband, which, in turn, aids in the protection of people and property. • • •

• • • • •

Anyone or any area within the Rappahannock Regional Jail is subject to search at any time. This includes cells, offices, laundry, kitchen, etc. Personal searches will be conducted when an inmate enters or leaves the facility. In addition, personal searches of an inmate can be conducted at any time during his/her incarceration at the discretion of the jail officer. A strip search (by same sex Officer) may be conducted if any jail officer has a reasonable suspicion that you are concealing any type of contraband. If reasonable cause still exists, a body cavity search can be conducted according to state guidelines. Refusal to submit to a personal search will cause you to be restrained for the search. You will also be charged institutionally. Cells, dayroom and housing unit searches will occur often and at unannounced times and inmates may or may not be present. Legal items will be searched for contraband in the presence of the inmate. Inmates can be removed from an area at any time due to security reasons. Food from meal trays will be disposed of after mealtime is completed.

SECTION 10: HOUSEKEEPING CLEAN UP OF CELLS AND COMMON AREAS REASON FOR POLICY

he Rappahannock Regional Jail is the living and working environment for a large group of people. It is important that the jail be clean at all times in order to protect the health of both inmates and staff. You are expected to cooperate and comply with the sanitation rules and regulations and to perform any duties, which may be assigned by staff.

INMATE DUTIES • •

Each inmate is required to keep the dayroom and the common area of the housing unit clean at all times. Each inmate is responsible for and required to keep his/her cell and bunk area neat and clean at all times. Below is a list of some items that will assist inmates in accomplishing this task: • Cleaning materials are provided each morning. There will be no hoarding or stockpiling of cleaning materials. • Floors are to be swept and mopped after each meal. • Inmate work schedules are posted in each pod with work assignments.

HOUSEKEEPING • • • •

• • • •

•

Sinks, toilets and shower stalls are scrubbed each morning. Beds are made prior to inspections and will remain made unless an inmate is in it. Nothing will be stored or placed under mattresses. No linens (bedding, towels, etc.) will be in the dayroom or used for anything other than what they were intended. Linens, towels and washcloths will not be cut up as rags, nor will they be used for hammocks or curtains. No food, trash or paper (other than toilet paper) is to be put in the toilets. No food items other than snacks from the commissary will be allowed in the cell unless your meals are delivered to your cell. All property must be kept in the storage bin under your bunk. All property is to remain in totes unless it is currently being used. NO EXCEPTIONS. Keep the walls clean. The living areas are not to be defaced in any way. No marking on the walls, bunks or doors. You may not hang, post, paste, or in any way add anything to the walls or cell fixtures. This includes pictures, drawings, photos, calendars, or blankets. If any item is found on the wall, it will be confiscated and you will be charged with an institutional offense. You may be charged with the cost of the repair or replacement of the property, such as paint, etc. (See Section 5) • Wet and/or damp items may be hung on the back of your bunk until they are dry but ONLY if it does not obstruct the direct view of the officer. • Items must be removed immediately once dry. Do not attach any item or cover the light fixtures to block light for any reason.

VIOLATION OF CLEAN UP POLICY • •

•

Failure to keep the dayroom and all the common areas clean may be cause for disciplinary action. Televisions, telephones, recreation and all out of pod activities (such as commissary, library, and any other scheduled activity) can and will be canceled for the day if the housing unit is not satisfactorily cleaned for the morning inspection. If the housing unit (cells, shower stall, and dayroom, etc.) is not maintained in a state of cleanliness throughout the day, all remaining activities for the day may be canceled. If a cell, including bed, fails to pass morning inspection or maintain cleanliness throughout the day, the inmate(s) in that

Section 11 •

cell will be locked in their cell and forfeit privileges for that day; they may be charged with an institutional offense. Your bed is to remain made and your cell is to remain clean when you exit your cell.

SECTION 11: TELEPHONE SERVICES INITIAL USE

hen you arrive at this facility, you are allowed to make collect calls in the intake area of the jail once you have been booked in and at time designated by Intake staff. The phones in the intake area are for inmates that are new arrestees. After moving to a housing unit, you must use the telephone located in the area specified by jail staff.

TELEPHONE LOCATIONS • •

There are telephones in each housing unit for inmates in General Population to use. For emergencies or special situations, telephone calls may be made in designated areas determined by jail staff or Correctional Case Managers. Emergencies and special situations must be verified before you may use telephones other than the inmate telephones in the housing unit.

TELEPHONE OPERATIONS

n order to use the inmate telephone system, you are required to input your inmate ID and PIN number which were assigned during your intake process. • •

•

The telephone system in this facility is computerized and will disconnect your call if the line becomes interrupted, such as being put on hold, 3-way calling, or call waiting. Make sure you notify your caller not to put you on hold. You will be issued an inmate PIN (personal identification number) to access the telephone system. • If you are having problems with your PIN, please submit a Request Form to the ESS Specialist. When you use the phone system for the first time, clearly state your first and last name to activate your PIN. Failure to properly do this will create difficulties in making phone connections. Do not give this number out to anyone for any reason. You can be institutionally charged for doing so and lose your unsupervised phone privilege.

TELEPHONE SERVICES •

•

• • • • •

You are given an opportunity to make at least two (2) phone calls, local or long distance (all calls are Collect) after the intake process providing you meet the following conditions: • You are not considered a danger to yourself or others • You are cooperative with staff The telephones must be used according to the rules listed below: • Collect/debit/prepaid calls only • No calling cards • No credit card calls (such as Visa, MasterCard, etc.) • No incoming calls • No conference calls or collect calls from the housing area into the jail staff offices • No calling staff at home • No calls from jail/facility telephones without staff permission The telephones will be turned on at approximately 0800 or once inspection is completed. The telephones will be turned off at approximately 2300. (Inmates housed in CCC must follow housing regulations for telephone operations for that specific housing unit.) Violation of any of these rules can result in disciplinary action. If you receive a message regarding a collect call restricted number, the owner of the phone has placed a block on the number, NOT the jail. The owner of the phone must contact the phone company at (1-888-288-9879). Your telephone calls may be recorded.

USE OF THE TELEPHONES • • • •

•

You are allowed to make an unlimited number of calls as authorized by the pod officer (as long as all inmates have been given the opportunity to use the telephone). The length of each call is limited to the posted time in order to give all inmates in the pod the opportunity to use the telephone. Calls to your attorney, parole officer, or any other call deemed of a legal nature will be made from the telephone located in your pod. Public Defender Calls from pod telephones are automatically dialed by following instructions: • Press “1” for English or “2” for Spanish. • Press “0” for Collect. • Enter your Personal Identification Number (PIN) • Dial Public Defender at 540-899-4814. • Do NOT hang up during the brief period of silence while connection is in progress. • Follow instructions. The party you call can choose not to accept collect calls. The jail has no control over who does or does not accept collect calls. There is no set rate for collect

Section 12 •

•

calls. The long distance carrier determines these costs. Telephones may be turned off for any of the following reasons: • The housing unit is not properly maintained • Mistreatment of the telephone (physically or misuse) • General misconduct of the inmates in the pod • Security reasons • During Codes (Red/Blue), telephone privileges will be suspended—NO REFUNDS will be given during these emergency interruptions. Certain limits may apply according to the called party’s available credit with the phone company.

SECTION 12: RECREATION INSIDE THE HOUSING UNIT CONDITIONS FOR PARTICIPATION • • •

Recreation may begin only after a satisfactory morning clean up report and at the discretion of the pod officer. Recreational activities can and will be revoked if the pod does not maintain proper cleanliness. Recreational activities can and will be revoked for misconduct.

TELEVISION •

• •

The television set and games are a privilege and not a legal right. Any mistreatment or unauthorized modification(s) of the equipment can and will be considered grounds for institutional and/or criminal charges. Televisions will be turned off when the pod is locked down. There are rules that must be followed when using the television: • Your pod officer will turn on the television set only after a satisfactory clean up report. Under no circumstances will the television set be turned on before this inspection. • Turning the television on before the inspection may result in the denial of television privileges for the day. • The majority of inmates watching television will be taken into account when the pod officer determines channel selection. • A pod officer will set the volume. Inmate’s adjustment of the volume can and will result in the television being turned off for a specified period of time.

RECREATION •

Television privileges may be suspended if noise levels reach an unacceptable volume. • Certain channels are not authorized for viewing such as MTV, BET, VH1, CMT, Telemundo, Bounce, etc.

DRINK STATION • • • • • • •

The Drink Station is a privilege, not a right Drink Station closes five minutes PRIOR to the end of rotation Drink Station may be closed during tray service at the pod officer’s discretion Only ONE inmate is allowed at a time at the Drink Station—NO EXCEPTIONS! When pod officer is away from the Officer’s desk, NO ONE is to be utilizing the Drink Station Do not “HOG” the Drink Station No paper or plastic is allowed in the microwave. If you place any nonauthorized item in the microwave that subsequently destroys it you WILL be charged institutionally as well as for the replacement cost of a new unit.

BOARD GAMES •

•

• •

• • •

All games are issued to the housing unit and must be shared by all in the pod. They are not to be kept by any one person or be taken into your cells. The games belong to the Rappahannock Regional Jail and must not be removed from the housing unit without permission of the staff. Anyone found removing a game from the pod or dayroom will be institutionally charged. The cost of the game will be charged to your account if you are found guilty of destroying it. Individual games from the outside are not allowed in the jail. Any game pieces used to jam, destroy, or interfere with the working mechanism of any jail equipment can result in an institutional charge and/ or the criminal charge of “DESTRUCTION OF PUBLIC PROPERTY AND/OR ATTEMPTED ESCAPE.” Do not use board games to carry food from the beverage area to within the housing unit. Do not use board games as trays to heat up food in microwave. Board game pieces are to be used only in the manner required by the game. • Board pieces are NOT to be used for gambling purposes!

Section 12 CARDS •

•

You may buy playing cards from the Commissary and they will be your personal property. • One deck of cards per inmate You are not allowed to gamble or bet using property (jail issued or personal), money, commissary items or favors as stakes.

PHYSICAL EXERCISE •

Exercise is encouraged, whether it is in your cell or on the Rec Yard. Pull-ups and alternative exercising using jail fixtures or homemade devices are not permitted and you can be charged.

REC YARD •

•

• • •

Each pod has access to the Rec Yard. The pod officer determines the length of each Rec Yard session. (See Pod House Rules for hours of operation.) • We encourage everyone to go to the Rec Yard. This gives you a break from the cell and dayroom, and provides you with an opportunity for physical exercise. • The rec yard will open after clean-up and morning inspections are completed. • The rec yard is closed in each pod during the same time each day to prepare for meals at 1100, 1600, and 2200 and during lockdown periods. Access is forbidden at these times. The Rec Yard is an enclosed area, open at the top and covered with a grid. Because of its construction, there will be times you cannot go outside due to rain, snow or extreme temperatures. There are rules that must be followed for continued use of the Rec Yard. You will be subject to disciplinary action if you violate any of these rules or any policy of this facility. You will obey any and all orders of the staff. You will not abuse or damage any of the equipment. You will not fight.

Section 13 • • • • • • • •

You will not cover, block or reposition any camera. You will not crowd or block the door in anyway. You will not grab or swing on the basketball rim. You will share the equipment with everyone. You will not take drink containers or food to the Rec Yard. You will dress appropriately (shorts, t-shirt or jumpsuit and footwear) while on the Rec Yard. No non-recreational items will be allowed on the Rec Yard. You are allowed to walk laps in the dayroom. However, all inmates MUST BE SEATED while the pod officer is conducting a security check.

SECTION 13: PROGRAMS GENERAL INFORMATION •

• •

The Programs Department provides services for the rehabilitation and welfare of all inmates. The Programs Department also manages educational programs, self-support education, study groups, religious activities, and community programs. Correctional Case Managers are on staff to: • Assist inmates with their social and institutional needs • Evaluate and determine inmate programming needs Services are available by filling out an Inmate Request Form, including notarizations. Please note that as a Notary of the Commonwealth, Case Managers have the right to refuse to notarize any document they are uncomfortable with and/or is of a questionable nature.

PROGRAM PARTICIPATION •

• • • •

You are encouraged to participate in institutional programs. • You must submit an Inmate Request to your Correctional Case Manager (or use the special sign-up sheet for special programs) and request to participate in the program. Programs are limited due to space and names will be added as space becomes available. Programs are a privilege and, like all privileges, they must not be abused. You are expected to conduct yourself in a responsible manner at all times while attending a program, class or group. Any misconduct or disruption of a program, class or group may result in removal from the program, class or group and being institutionally charged. Removal from a program, class or group is at the discretion of the staff member or volunteer managing the program, class, or group.

Section 13 • •

You can also be removed from participation in a class, program or group as a result of a disciplinary hearing. You will be removed from participation in a class, program or group as a result of continued absences or tardiness.

TYPES OF PROGRAMS AVAILABLE • •

•

• • • •

•

Support Programs: New programs may be added as they become available. The following programs are provided when available: • Alcoholics Anonymous (AA) • Substance Abuse Groups • Mental Health Brief Therapy (per request) Religious Study: • Protestant, Catholic, Jehovah Witness and Spanish Bible Study are currently available. Other religious studies may be added as needs arise and become available. Muslim study groups will resume when a volunteer Imam applies and is approved. Educational Programs: • These programs are provided when available to develop mental and moral growth and to promote individual rehabilitation. Parenting Group when available Other topics of interest or as needs indicate. School Programs: • Adult Literacy • Adult Basic Education • GED Test Preparation • GED Testing • College Correspondence Courses (at inmate’s expense and prior approval and prior approval of Inmate Services Manager). • If you are currently enrolled in high school, all attempts to help you maintain your schoolwork will be made; however, depending upon your charges, classification level and/or housing unit it may not be possible. Please submit an Inmate Request to Inmate Services Manager.. Students under 22 years of age with special education needs should complete an Inmate Request Form directed to the Special Education Instructor if they wish to continue their education. If eligible for assistance you will be advised.

RELIGIOUS SERVICES AND PROGRAMS POLICY It is the policy of the Rappahannock Regional Jail to allow free exercise of religious beliefs and a reasonable opportunity for an inmate to practice his/her religion. The jail does not infringe upon or limit your right to worship. However, jail policy may require certain limitations on the practice of religion in order to maintain security, internal order, and discipline required of correctional facilities by the Department of

Section 14 Corrections and the Board of Corrections. Any limitations imposed are necessary for the protection and security of other inmates and staff.

PARTICIPATION PROCEDURES Inmates are allowed to participate voluntarily in any available religious service or counseling during scheduled hours. • • • • •

A chaplain is available to counsel inmates with any problems or on matters of a religious nature. Inmates wanting to speak with the chaplain should submit an Inmate Request Form to the Correctional Case Manager. All faiths do not visit the jail every week. If your need for religious counseling is an emergency, note this on your request form. If you have a personal minister/priest/rabbi, etc., you may request a noncontact visit. Please note that credentials will be verified before the visit is allowed. Family members may not visit in a religious capacity. All religious counseling visits will be non-contact.

SECTION 14: COMMUNITY CORRECTIONS PROGRAMS PRETRIAL SERVICES PROGRAM

f the court places an individual in this program, he/she will be required to obey all program conditions. All conditions will be explained once the individual has been placed into the program. If the individual does not violate these conditions, he/she will remain in the program until the court disposes of the case.

ELECTRONIC MONITORING PROGRAM This program is designed to allow eligible offenders to be incarcerated within their homes. An offender can be placed into the program in three ways: court order, court referral with Superintendent or designee’s approval, or referral by program staff with the approval of the Superintendent or designee and the sentencing judge.

Section 15 WORK RELEASE PROGRAM

his program is designed to allow eligible offenders to maintain employment in the community while remaining incarcerated. An offender can be placed into this program by court referral and superintendent or designee approval.

COMMUNITY-BASED PROBATION

ommunity-Based Probation provides supervision for sentenced individuals ordered by the court. In addition to standard terms of probation, all conditions imposed by the court are enforced. These may include payment of court costs and restitution, performance of community service work, treatment for mental health issues or substance abuse problems, drug testing, and completion of the Shoplifters Alternative Course. NOTE: Requests for participation in the CCC Outside Worker Program, Work Release Program, Electronic Monitoring Program and the Community-Based Probation Program will not be handled through the Inmate Request System or Inmate Worker Applications. Any requests for these programs will be returned without any action taken. Staff reviews all inmate records for determination of eligibility in these various programs.

SECTION 15: CLASSIFICATION AND RECORDS CLASSIFICATION

nmates will be housed for up to seventy-two (72) hours for classification and orientation prior to being placed into a permanent housing unit. During this lockdown time, there will be limited recreational activities. You have no visitation privileges while housed in this classification status. •

Our facility utilizes three classification levels: minimum, medium and maximum. • Minimum Custody: Custody level for those inmates whose legal status, low impact offenses, or institutional assessment renders them eligible for the least restrictive level of custody within the facility. • Medium Custody: Custody level for those inmates who display satisfactory institutional adjustment and are not felt to be violent, dangerous, or a threat of escape.

CLASSIFICATION AND RECORDS •

•

Maximum Custody: Custody level for those inmates whose charges, sentence, institutional adjustment, and/or threat of escape require a higher level of staff supervision. All inmates entering the jail will be classified using an Objective Jail Classification System to determine the type of management and housing that will best protect the inmate and maintain the security of the facility. The classification decision is based on well-defined factors such as severity of offense, prior convictions, prior incarcerations and personal characteristics. The initial classification interview will be used as an assessment of each inmate to determine custody level. Information used to complete this form will be a combination of documented records and responses to interview questions. Whenever possible, documented sources will be used to verify inmate responses. These sources may be information from previous incarcerations, warrant information, court documents, and criminal history. At the time of the initial classification, program referrals will be made according to a needs assessment. Throughout an inmate’s confinement, classification staff will compile and maintain records concerning the inmate’s legal status and behavior while in jail.

CLASSIFICATION APPEALS

n inmate may appeal their classification, custody status, and/or housing assignment within two (2) business days of being informed of the classification or reclassification decision. To appeal a decision regarding classification, custody status, and/or housing assignment, the inmate must submit an Inmate Request form to the Inmate Services Manager or designee indicating the inmate’s name, inmate number, current housing assignment, current classification level, and the specific reason for the appeal. Inmates cannot appeal their housing assignments based on their personal preference for a different housing unit. Requests regarding housing assignments may be submitted only for the reasons of personal health and welfare. Such reasons include: •

Identified adversarial relationships with another inmate within that housing area. Fear of reasonable victimization.

• • The Inmate Services Manager or designee shall review the request and shall inform the inmate in writing within nine (9) business days of the decision regarding the appeal.

Section 15 The inmate shall be advised of their right to appeal the decision of the Inmate Services Manager. Appeal requests must be submitted, in writing to the Superintendent, within two (2) business days of receiving the Inmate Services Manager and or designee’s decision. Decisions of the Inmate Services Manager may be appealed only in the following circumstances: • •

The decision results in an assignment to administrative segregation, disciplinary detention, or protective custody; or The decision will result in the inmate being removed from a program that will impact the inmate’s release date.

Appeals of the Inmate Services Manager’s decisions will be based on the following: • • •

Substantial compliance with the Rappahannock Regional Jail’s policies and procedures. Written decision of the Inmate Services Manager. Whether, under the circumstances, the classification, custody status, and/or housing assignment are reasonable and appropriate.

A written decision from the Superintendent will be provided to the inmate within five (5) working days.

RECORDS The Records Department is responsible for: • •

Maintaining inmate files. Computing release dates for local responsible sentenced inmates (sentences 12 months or less). Ensuring that all jail credit sheets are delivered to the DOC for all state responsible sentences.

The Rappahannock Regional Jail is not responsible for notifying other jurisdictions of your incarceration in this facility. Informing jurisdictions not serviced by this facility of your court dates and incarceration status is your responsibility. If you have a court date for a jurisdiction serviced by this facility or non-participating jurisdiction, notify the Records Department by Request Form immediately. NOTE: For state sentenced inmates, the Rappahannock Regional Jail staff cannot influence an inmate’s move into a state institution. Therefore, if you have questions or concerns about when and where you may be transferred, you will need to correspond with the DOC directly. The address for the DOC is located in the directory at the back of this handbook.

Section 16 The Department of Corrections (DOC) computes release dates for state responsible sentenced inmates (sentences 12 months, 1 day or more). •

The jail’s Records Department is responsible for sending appropriate jail credit to DOC. Once DOC receives all appropriate sentencing orders and jail orders they will compute your sentence and send you an update sheet with your tentative Release Date. This is usually 90-120 business days after final sentencing date but can take up to 6 or more months before DOC receives the required court documents.

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Do not request your release date from Records; they will notify you once they have received it.

DOC Update Sheets are sent to RRJ once state time is computed. Records will forward you a copy upon receipt. Do not request this as it will be forwarded to you once it is received.

SECTION 16: HAIRCUTS • •

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Each pod is scheduled for haircuts once a month. (See pod bulletin board) Haircuts are free and are performed by selected inmates who display some knowledge of cutting hair. • Even though an inmate may have some knowledge of cutting hair, he/ she is usually a non-professional barber or stylist; therefore, the facility takes no responsibility for the results. • You must sign a Release of Responsibility Logbook prior to receiving a haircut. • Possession of hair clippings is prohibited. Extreme or “trendy” hairstyles (Mohawk, shaved initials, etc.) are prohibited. • Haircut trimmers are NOT to be used to shave facial hair. Nail clippers are scheduled for each pod on the same day as haircuts.

Section 17 SECTION 17: COMMISSARY GENERAL RULES • • •

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The Commissary (also known as the Canteen) is operated as a service once a week to inmates. You may purchase assorted items that are offered on the order sheet. The Commissary schedule is posted on the pod bulletin board unless otherwise determined. • An order sheet is provided prior to the Commissary delivery day. When filling out your commissary sheet, make sure your name, signature and inmate number are written legibly on it. • There is a limit on each order (see pod bulletin board for current allowance). The Commissary is a privilege and not a right. Commissary privileges can be revoked for the violation of any institutional rule(s) or the misuse of commissary privileges. Inmates shall not purchase excessive amounts of authorized items. Any item that exceeds the authorized amount will be confiscated. (An excessive amount is anything that cannot be stored in your storage bin.) When commissary is delivered to the scheduled pod, the receiving inmate must bring his/her laundry bag, tote or tote lid to the commissary staff. After verification of the inmate, commissary staff will begin filling the order. In the event the inmate is not present to receive his/her ordered commissary, arrangements will be made for delivery when convenient. If you are released or transferred before your commissary order is delivered, you or a family member have forty-eight (48) hours to retrieve the items from the Commissary personnel or they will be disposed of. (Please be advised that the jail’s Property Room has no involvement with retrieval of these orders.) There will be no refunds. You are responsible for packing all commissary and personal items in your tote prior to going to court. Failure to secure items in tote before bringing them out to the housing storage is at your risk. The jail is not responsible for any lost or stolen items for your failure to follow proper procedure. NOTE: You are responsible for verifying your order upon delivery. You are required to sign the order form stating that your order is complete. All sales are FINAL. There will be no returns, exchanges, or refunds after the order is delivered.

SECTION 18 INDIGENT INMATES •

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Inmates who do not have any money in their account may receive the following upon completing an Indigent Commissary Sheet: • Toothbrush and toothpaste • (5) Stamped Envelopes • (5) Sheets of paper • Standard pencil • Special personal hygiene items for female inmates will be available upon request to the housing officer. A fee will be charged to an indigent inmate’s account requesting an indigent kit, up to $5. Indigent request forms may be obtained from commissary personnel. • Submitted request forms are forwarded to Inmate Accounts for verification of indigent status and approval. • Inmates not meeting the qualifications to be classified “indigent” are not allowed to purchase indigent kits and must purchase the items separately from Commissary.

SECTION 18: MAIL GENERAL RULES VOLUME AND SIZE OF MAIL • •

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As a security precaution, all incoming non-legal mail is opened and searched for contraband. There is no restriction on the amount of mail an inmate may send or receive. The amount or quantity of an inmate’s incoming mail is not an issue, as long as it can be stored neatly within the storage bin of the bunk and is not a fire hazard. Size of mail coming into the jail must meet the following standards, except for legal mail: • Cards cannot exceed 8x10 inches in size and must be single-fold. • Photographs cannot exceed 4x6 inches in size; quantity is not to exceed 20 total. • If more than 20 photos are received, you will receive 20 and the balance will be placed in your property. You will ONLY receive overage of pictures at the time of your release. Staff will NOT exchange pictures! • Any cards or photographs that exceed the size limitations, or that contain nudity, gang-related activities or signage, sexually explicit material or unauthorized material will be placed in your property. • Polaroid pictures will not be accepted at any time.

Section 18 OTHER GENERAL RULES • • • •

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The jail is not responsible for extra postage due on mail. Cards containing mechanical devices such as music, etc. are not allowed. Only actual correspondence should be enclosed in envelope. If unauthorized items such as confetti, glitter, stickers, post-it notes, etc. are included, the items will be disposed of immediately. Inmates wishing to correspond with inmates in a correctional institution need to obtain prior approval. Inmates should submit an Inmate Request to the Director of Security including the inmate’s full name, correctional facility name and address inmate is at as well as personal relationship with that inmate. Cash received in the mail (Refer to Section 6 – Money that Arrives After You Are Incarcerated).

CENSORSHIP OF MAIL • • • • • •

Your mail is not read or censored unless there is a reason to believe it is being used for illegal purposes or threatens the safety and/or security of the jail, a public official, or any other person(s). If mail is censored, you will be notified as to why it was rejected. You may appeal the rejection decision to the Superintendent. Nude, partially nude or sexually explicit photos are not allowed. No correspondence indicating gang-related activities and/or signage will be allowed. No business activity is to be conducted through the mail. Detainees’ original identity documents (Passports, Birth Certificates, etc.) that are received are immediately removed and handed over to ICE.

NEWSPAPERS • •

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Newspapers may be mailed to you upon prior approval from the Director of Security & Confinement or designee. In order to request receipt of a newspaper, an Inmate Request Form must be completed with the following information: • The name and the content of the newspaper. • Frequency of publication (weekly, monthly, etc.) Newspapers must be mailed to you directly from the publisher. The Director of Security & Confinement or designee may disapprove any publication if the contents are of a nature likely to compromise jail security, order, or rehabilitation efforts. The publication cannot violate the U.S. Postal regulations. Newspapers will not be allowed to stockpile in your cell. • You may keep only the current issue and one back issue. • Other issues must be disposed of in the proper manner. No back issues will be kept in your personal property.

MAIL •

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You are allowed to have a total of two subscriptions (to include newspapers and/or magazines). Inmates serving isolation time of one (1) or more weeks must have family member or friend contact newspaper and stop subscription for that time frame. Inmates having subscriptions stopped due to disciplinary isolation must have a new request approved to restart the subscription after the disciplinary time is completed. All newspapers received while an inmate is serving disciplinary time will be disposed of. NOTE: Newspapers and magazines received without prior authorization will be placed in the inmate library. Books received without prior authorization will be placed in your property.

BOOKS AND MAGAZINES

n order to request receipt of books and magazines, you must submit a completed Request Form to the Deputy Director of Security & Confinement. AFTER authorization is given, you may inform your family that the book may be ordered from a publisher or bookstore. Magazine subscription requests will be approved once verification of current subscription information is made, your approved request will be returned so that you may contact your family to place the order. Book received PRIOR to approval will be placed in your property and must be picked up by family after you complete a “Release of Property” form (all property will be released with exception of clothing you were wearing at time of incarceration). Unauthorized magazines and or book authors/titles are not permitted at any time. Only 3 book approvals and 2 magazine or newspaper approvals (not each but a total of subscriptions) are allowed at any time. It is your responsibility to provide documentation regarding books and/or magazine approvals, cancellations, donations and any other issues. •

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The Director of Security & Confinement may disapprove a particular book and/ or magazine if the contents are of a nature likely to compromise jail security, order or rehabilitation efforts. • Each housing unit has a list of unauthorized magazines posted. Books/ magazines cannot violate U.S. Postal regulations. Books/magazines will not be allowed to stockpile in your cell. • You are not allowed to store more than three books in your cell at any given time (including Bible, Quran, Torah, etc.) • Excess personal books must be mailed out of the facility at your expense or picked up by family after completing a “Release of Property”

Section 18 •

form; library books must be returned to the Library. Books must be new and soft-sided.

If you received approval to order reading material during your incarceration and would like to donate it to the facility’s inventory or reading materials, please submit an Inmate Request form to your Case Manager for a “Library Materials Donation Request”. Once you have completed it, submit the book to be donated and form to the Case Manager. •

The donated items must be in good condition (not worn, torn or have missing pages) and not have writing of any kind in it. NOTE: Approval of books, magazines and newspapers is a privilege, not a right. The facility provides reading materials as required by the Department of Corrections and has the right to discontinue this practice at any time without notice. Refusal of book approvals and magazine/newspaper subscriptions is not a grievable issue. Grievances received on this subject will be returned without action being taken.

PACKAGES •

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We DO NOT accept personal packages through the U.S. Mail or private carriers. All packages mailed into the jail, without prior approval (meeting special circumstances), will be returned to sender, unopened. We will not be held responsible for lost or misplaced packages. We DO NOT accept clothes for court exchanges through the mail.

LEGAL MAIL • • • •

If you are indigent, you will be allowed to mail up to five (5) first class letters per week, including legal mail. A negative charge will be recorded on your account. Paper, stamps and envelopes for legal mail must be requested through the Commissary Order sheet. The Inmate Accounting Technician will verify indigence. You are requested to identify legal mail by writing “LEGAL MAIL” on the front of the sealed envelope. All legal mail must be addressed to lawyers, courts, etc. The jail will check to ensure that the addressee meets the criteria for legal mail.

Mail OUTGOING MAIL AND PACKAGES • •

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There is no limit on the amount of mail you may send out. Outgoing mail must be sealed, show the name and address of the person you are corresponding with, your full name, jail ID#, pod assignment and the jail’s address as the return address, and stamped with the correct postage. Any outgoing mail without this information on the envelope will be returned or disposed of in instances where the identity of the sender cannot be determined. When your mail is ready to be sent out, hold it until your pod officer collects it. Mail must be given to housing officers by 0730 for collection. All mail must be mailed through the mail clerk. Your mail must be given to your pod officer to wait for pick-up by the mail clerk. DO NOT give your mail to anyone else to be mailed for you. DO NOT draw, color, or write (other than addressee info) on the envelope. If you do, it will be returned to you. The following is an example of how to properly address outgoing mail: Your full name, Jail Booking ID # Your pod assignment number Rappahannock Regional Jail Post Office Box 3300 Stafford, VA 22555-3300 Recipient’s Full Name Address

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Proper Postage

Inmates are not permitted to use the mail system to correspond with each other unless it involves a married couple, in which case those inmates involved must have prior written approval to do so. A married couple will be required to show proof of marriage.

INCOMING MAIL AND PACKAGES GENERAL PROCEDURES • • • •

Mail and packages will be delivered within 24 hours after it is received from the post office. Mail is collected, sorted and distributed during normal United States Postal Service (USPS) days of operation. Mail service will include only dropping off stamped first-class mail. Rappahannock Regional Jail will not mail certified, registered, return-receipt, etc. The jail is not responsible for mail that the sender states was mailed and not received. The jail is not responsible for mail damaged or lost by the post office. THE SENDER OF THE MAIL IS RESPONSIBLE FOR TRACING MAIL THAT WAS NOT RECEIVED, LOST OR DAMAGED.

Section 19 • •

Mail received after your release will be returned to the sender on the next mail delivery to the Post Office. We will not hold any mail for personal pickup or forward mail. The following is an example of how mail sent to you should be addressed: Sender’s Full Name Proper Sender’s Address Postage Inmate’s Full Legal Name Inmate’s Pod # Inmate’s Booking ID # c/o Rappahannock Regional Jail Post Office Box 3300 Stafford, VA 22555-3300

• • • • • • •

Sender MUST use your full legal name; nicknames, aliases or just initials will not be accepted. All envelope flaps, stamps, stickers and labels are removed from incoming envelopes. Mail received after your release will be returned to the sender, if possible, on the next mail delivery to the Post Office. Legal mail will be opened in front of you and inspected for contraband or money. Legal mail identified as being from an attorney, court, congressman, Probation and Parole or other public official will not be read. Do not have regular mail sent in as “Legal” or you may be charged. You are required to sign the legal mail log or handheld device at the time of delivery.

CONTRABAND (All mail is checked for contraband) Unless the mail contraband is needed for criminal investigation or prosecution, property that can legally be possessed outside the facility shall be stored, returned to sender, if known, or destroyed.

SECTION 19: LAUNDRY SERVICE PERSONAL LAUNDRY • •

The jail is not responsible for laundered garments you were wearing at the time you were booked into the jail. The jail will launder the underwear and socks you are allowed to keep in your cell (solid white only).

Section 20 • • • •

These items of clothing are to be placed in the laundry bag provided to you when you were booked into the jail. The laundry bag is to be turned over to the Inmate Laundry Worker during laundry exchange. When packing the laundry bag, avoid packing the bag too full or too tight because your laundry may be damp when returned from the laundry. The Rappahannock Regional Jail is not responsible for lost personal items that are sent to the laundry.

LAUNDRY EXCHANGE • •

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You will receive one (1) laundry bag at intake for jail-issued items and personal items. Each pod will receive (2) laundry days a week. (Check pod bulletin board for schedule.) All items will be returned to you the same day. A laundry bag or cart will be provided for you to turn in the following items for laundering: • Jail-issued clothing • Sheets • Towels • Blanket • Personal laundry including underwear and socks

SECTION 20: FOOD SERVICE

eals prepared by the Rappahannock Regional Jail meet nutrition requirements as set forth by the National Academy of Sciences. Dietary allowances are those established by Virginia Department of Corrections and the Virginia Department of Health. Menus are reviewed by a certified dietician. General population inmates eat in the housing units with meals delivered and served on a thermal tray. Inmates who are confined to special housing units will consume their meals within their areas of confinement. Meals are free of pork and pork products. The food service program is not used as a disciplinary measure. In the event your behavior and/or actions give cause for concern for your safety and security, an alternative meal may be served. Alternative meals include meals consisting of “finger foods”. The alternative meal in addition to regular meals exceeds daily nutritional value requirements.

Section 21 Meals will be served at the following times: • • •

0515 hours. . . . . . . . . . . . . . . . . Breakfast 1130 hours. . . . . . . . . . . . . . . . . Lunch 1630 hours. . . . . . . . . . . . . . . . . Dinner

SPECIAL DIET REQUESTS Special diets are for medical or religious reasons only. Inmates who feel they must have a special diet must fill out a Special Diet Request Form (which can be obtained from your pod officer) specifying the diets. We do not grant approval of special diets based on an inmate’s like or dislike of certain food groups. Our diabetic meals meet all the requirements as set forth by a registered dietician. The only special diets for allergies recognized by this facility are: • • •

Seafood Peanuts Eggs

Inmates requesting special diets for allergies not listed above may submit a request form to take a “RAST” test for their specific allergy. Inmates receiving positive test results back for the allergy listed will not be charged the cost of the test and will receive a special diet tray. Those receiving negative test results will continue to receive a regular tray and will be responsible for the cost of the test and medical co-pay.

MEAL SERVICES FOR DISCIPLINARY SEGREGATION STATUS Inmates in administrative segregation housing or on cell restriction receive the same meals as those in general population with the exception of those cases where special diets have been approved.

SECTION 21: INMATE WORK PROGRAM GENERAL INFORMATION There are many opportunities for participation in the Inmate Work Program. The Inmate Services Manager and/or designee will screen all inmates who apply for a work position. •

If an opening for inmate worker does not exist when an inmate is initially accepted, the inmate’s application will be held on file until there is a vacancy.

inmate work program • •

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The inmate will be advised of his/her tentative acceptance whenever possible. Inmates who apply and are not eligible will be notified. The most frequent reasons inmates are turned down for inmate worker positions are: • Current charges or criminal history • Reputation for disobeying orders (written or verbal) • General inability to get along with others • Poor personal hygiene or violation of dress code Inmate worker status is a privilege, not a right. You must earn the privilege of becoming an inmate worker and continue to earn the privilege to maintain your status. Successful inmate worker applicants will be housed in separate housing if practical. An inmate may be removed from worker status for any of the following reasons and with the concurrence of the Inmate Services Manager: • Guilty of an institutional offense • Poor performance in assigned duties • Poor personal hygiene or dress code • Health reasons which prevent the performance of assigned duties Change in classification status, rendering you ineligible for the position. Inmates eligible for additional work credit towards their sentence will be notified. They may receive five (5) days credit for each thirty (30) days served in the work program. • Local Inmates serving Felony time are ineligible to receive worker credit on the Felony charges. However, if they are also serving Misdemeanor time, they can receive worker credit on the Misdemeanor charges.

APPLICATION PROCEDURES • •

Inmates seeking consideration as inmate workers must submit a completed Inmate Worker Application to their Correctional Case Manager. Prior to classification, all inmate applicants must be medically cleared. Only inmates in General Population and classified as minimum/medium custody and completely sentenced, with no detainers, are eligible to be outside inmate workers.

Section 21 INMATE WORKER POSITIONS The following are positions available within this facility: Inside Outside • Facility Male Crew • Facility Female Crew (as needed) • Ad/Seg Crew • Kitchen and Staff Dining Crew

• Male Crew • Female Crew • Juvenile Center Crew

NOTE: Requests for participation in the CCC Outside Worker Program, Work Release Program, Electronic Monitoring Program and the Community-Based Probation Program will not be handled through the Inmate Request System or Inmate Worker Applications. Any requests for these programs will be returned without any action taken.

ELIGIBILITY REQUIREMENTS FOR INSIDE WORKER POSITIONS • • • • • • • • • • • • •

Classified as minimum or medium security Pretrial or sentenced No history of violent felony crimes or offenses (including robbery, brandishing firearm, violation of protective orders, etc.) No violent institutional infractions within the past year No history of escape or attempted escape No history of sexually related charges No history of crime against children No institutional infractions within the past sixty (60) days Must pass medical exam, including a PPD (Purified Protein Derivative – Tuberculosis Test) Proper hygiene Positive attitude Ability to get along with staff and other inmates No pending charge and/or conviction of assault against a public safety officer

ELIGIBILITY REQUIREMENTS FOR OUTSIDE WORKER POSITIONS • • • • • •

Classified as minimum or medium security Sentenced with no pending charges or detainers Release date is within 24 months No history of violent felony crimes or offenses No violent institutional infractions within the past year No history of escape or attempted escape

Inmate work program • • • • • • • • •

No history of crime against children No history of sexually related charges No institutional infractions within the past 90 days Must pass medical exam, including a PPD (Purified Protein Derivative – Tuberculosis Test) Proper hygiene Positive attitude Ability to get along with staff, other inmates, and private individuals Federal inmates are not eligible for Outside Work Detail No pending charge and/or conviction of assault against a public safety officer

NOTICE: Inmates are prohibited from performing the following job assignments: • • • •

Duties that place one inmate in authority or control over another Duties that are for the exclusive benefit of a staff member, private individual, or private organization Assignments that require handling drugs, intoxicants, tobacco, cash, explosives, or access to classified material, inmate records, or inmate property Duties which entail the handling of confidential staff or inmate information

RULES OF CONDUCT Inmate workers must adhere to the rules of the institution as well as the following rules of conduct specific to the Inmate Work Program: • • • • • • • • •

Must be awake and ready to work at the scheduled starting time Must perform and complete assigned duties Must stay within the designated work area unless authorized by staff supervisor Must not confront staff with questions or personal problems while performing assigned work detail Must not engage in excessive or inappropriate conversation with staff, inmates, or other persons Must not do favors for, or pass items to or from other inmates Must maintain a positive relationship with the staff and other inmates Must maintain proper hygiene to include wearing clean uniforms at all times Must wear jumpsuits during off-duty hours

Section 21 REMOVAL PROCEDURES •

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Charged with a violation: • If you are charged with a violation of jail rules, your immediate supervisor or a watch commander can remove you from worker status. • Such removal will be done with the approval of the Director of Security & Confinement or the Inmate Services Manager or designee(s). If you are found guilty of a rule violation, you will automatically be removed from worker status. You may also be removed from worker status for poor job performance.

TERMINATION FOR WORK PERFORMANCE • •

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Any inmate worker who refuses to work is immediately relieved of his/her assignment. An inmate worker who is not performing satisfactorily is referred to the Housekeeping and Safety Supervisor or the Pre-release Supervisor for consultation to resolve any issues related to the inmate worker’s performance. If the inmate worker’s performance does not improve after reasonable consultation, the inmate worker is terminated from the Inmate Work Program. If an inmate worker is not able to perform the duties assigned and there are no disciplinary issues, the Housekeeping and Safety Supervisor or the Pre-release Supervisor will refer the inmate worker to the Inmate Services Manager for review and possible reassignment to other duties.

TERMINATION FOR DISCIPLINARY REASONS • •

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An inmate worker who has been charged with a minor offense is not immediately relieved of his/her assignment. If an inmate worker is found guilty of a minor offense, he/she is referred to Inmate Services Manager for review. Any inmate worker who is charged with a subsequent minor violation is relieved of his/her assignment. If the inmate worker is found guilty of a subsequent minor violation, he/she is terminated from the Inmate Work Program. Any inmate worker who has been charged with a major violation is immediately relieved of his/her assignment. If an inmate worker is found guilty of a major violation, he/she is terminated from the Inmate Work Program. Whether found guilty or not, he/she may not necessarily be reinstated in their inmate worker status. Any inmate worker who violates any of the inmate worker rules of conduct is relieved of his/her assignment and referred to the Inmate Services Manager for review. The Inmate Services Manager may recommend termination from the Inmate Work Program. The Inmate Services Manager is the final authority for removals.

Section 22 INELIGIBILITY Should an inmate’s status change so as to render him/her no longer eligible for the Inmate Work Program, he/she will be terminated from the Inmate Work Program.

RECONSIDERATION •

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Any inmate worker who is terminated from the Inmate Work Program for minor offense violations, poor work performance, or violations of the inmate worker rules of conduct may seek reconsideration sixty (60) days from the date of termination. Any inmate worker who is terminated for refusal to work or for a major offense violation may seek reconsideration for the Inmate Work Program ninety (90) days from the date of termination. Any inmate worker who is terminated as a result of becoming ineligible may seek reconsideration for the Inmate Work Program as soon as he/she is again deemed eligible for participation (see Eligibility Requirements). All inmates seeking reconsideration are required to reapply AFTER the stated waiting period and follow all application procedures.

COMPENSATION Inmate workers may be compensated in one or more of the following, depending on eligibility: • •

Good time credit (for those eligible) Extra privileges

SECTION 22: LIBRARY SERVICES RECREATIONAL LIBRARY The Recreational Library is a privilege that is provided to all inmates as long as institutional rules are obeyed. This privilege can be taken away if an inmate is charged institutionally and found guilty. Each housing cluster has its own unique Library procedures which are posted on the housing bulletin board.

Section 22 Care and consideration of the facility’s library materials determines the quality and selection available to others. When books are damaged they get disposed. The inmate who is in possession of a damaged book or seen destroying a book is held accountable and institutionally charged with destruction of jail property and charged the replacement cost for the damaged book. • • •

You are provided with a selection of current newspapers, magazines, and nonfiction and fiction books from the Cluster Library Cart. The library schedule will be posted on the pod bulletin board. The rules for using the housing library are: • You may choose one (1) book at any given time and have a total of no more than (3) books (including Bible, Torah or Quran) in your possession. GED, educational or correspondence course books are not counted towards the allowable quantity of books. • Reference books and magazines may be signed out from the library. • Anyone found removing improper quantities of these items or pages from any of these items or failing to return them will be institutionally charged and assessed cost replacement plus administrative fees. There will be no exceptions. • You are responsible for keeping the library material in good condition and returning the same material on the following library date. • All books are the property of the jail and are to be turned in to Housing Officer prior to release. • Do not restrict accessibility and availability of the materials for the other inmates. • If you received approval to order reading material during your incarceration and would like to donate it to the Inmate Library, please submit a Request form to your Case Manager requesting a “Book Donation Form”. After completing the Donation form, insert form into book to be donated and send out to Case Manager. The donated items must be in good condition (not worn, torn or have missing pages) and not have writing of any kind in it.

LAW LIBRARY There are Law Library Computers available for inmates with legal research needs in the housing areas. Current legal information can be found on the computers at all times through quarterly updates. The legal materials contained on the computers consist of widely recognized and/or accepted information available. The Correctional Case Manager will instruct you on its use. The computer is available for preparing legal documents only. Federal Detainee Law Library computers contain additional immigration information that is supplied by ICE as it is updated. The Law Library computers are located in quiet areas where legal research can be conducted effectively.

Library services The Rappahannock Regional Jail is not a legal aid organization. We do not provide legal services or advice. It is your responsibility to direct all of your legal questions to your attorney, or research the required information from the use of the jail’s inmate law library computer. This includes non-criminal legal issues such as divorce, bankruptcy, etc. •

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• • • •

Access to the Pod Law Library computer is available by use of an Inmate Request Form. Use of the Law Library computer is allowed on a daily basis and as much as administratively possible, based on inmate/detainee population and facility operations. • Detainees should utilize Inmate Request forms or ask housing officer each time they want to use Law Library computers; to include additional time over the minimum allowable hours. Law Library computer requests MUST have the following information in order to be authorized to use Law Library: • Appeal information (if appeal) • Current or pending case number • Court date or upcoming court deadlines • Your attorney’s name(s) • The name of the court which your case is pending Inmates may bring only pertinent legal papers, paper and a pencil to use the Law Library computer. Inmates are searched before and after using the Law Library computer. Inmates are charged for any damage to the Law Library computers. If charged and found guilty, the inmate is no longer permitted to use the Law Library computer. Research materials will be provided by other means. • Inmates and/or detainees who discover the equipment to be inoperable or missing information and/or material should submit an Inmate Request to their housing officer or Correctional Case Manager immediately. No radio, food, drink, or candy of any kind is permitted when using the Law Library computer. Copies are no longer supplied to inmates. If you have any questions, please contact the Correctional Case Manager. Inmates who contact the local community Central Rappahannock Law Library for legal research may only receive legal materials.

Section 23 NOTARY SERVICES Notary services are available at the convenience and discretion of facility Notaries. Not all legal documents need to be notarized. Legal forms and documents requiring notarization will more than likely include space and/or wording “Notary Public seal”. Inmates requiring papers to be notarized must submit an Inmate Request Form (IRF) to their respective Case Manager, including the name of the document(s) requiring notarization. However, ALL documentation required for submittal of the notarized form MUST be attached with form at time of notarization. In addition, inmates MUST bring with them to the Case Manager’s office at time of notarization, an addressed envelope ready to be sealed in the presence of the Case Manager. The sealed envelope will remain with the Case Manager after notarization and will be hand-delivered to Mail Room for delivery to the Post Office. NO EXCEPTIONS!

SECTION 23: INMATE REQUEST FORMS

nmate Request Forms can be obtained from your pod officer between the hours of 0800 and 0900 each day. Completed Inmate Request Forms must be turned in by 0900 so they can be forwarded to the appropriate department for handling. All requests or complaints must first be communicated to the pod officer as a verbal request. Then, if needed, the pod officer will provide you with a request form and direction. Federal detainees should utilize procedures as outlined in the “National Detainee Handbook” for communicating with ICE staff. The Detainee Request Forms are in the housing units for this purpose. All internal concerns and/or requests (directed to jail staff) that have not been resolved by speaking to the staff should be submitted on this facility’s “Inmate Request Form” following the procedures listed in this section. Request forms are your means of communication with the various departments or officials within the jail. You submit these forms to ask questions, seek appointments, request assistance, and give information or to enter informal complaints about conditions or treatment. Remember that brief, clear and concise statements must be utilized in relaying your request. Only one topic that can fit on the printed lines and space is allowable. In addition, pod and/or cluster officers are authorized to respond to request forms at any time in the event they know the answer and as a means to streamline the request system. Upon receiving your completed request form, the pod officer will sign it and return the pink copy to you. The original Inmate Request Form is placed in your jail file where

INMATE request forms it becomes a permanent record in your file and a copy is returned to you once it has received a response. The following abuses of Inmate Request Forms will subject you to disciplinary action: • • • • •

The use of vulgar language or offensive pictures. Submitting more than one Inmate Request Form for the same subject. Continuing to submit Inmate Request Forms after the subject has been answered. Identifying a request as an “emergency” when it actually is not. Using language that is considered rude and/or disrespectful to staff.

All properly submitted Inmate Request Forms will receive an answer from the appropriate department or staff member. If an inmate cannot read or write, the pod officer should be contacted to assist the inmate in the preparation of the Inmate Request Form.

SUBMISSION PROCEDURES • • • • • • •

• •

•

You may request an Inmate Request Form from the pod officer after first bringing the problem to the officer’s attention. One Inmate Request Form for each subject is sufficient. Do not submit multiple requests for the same subject to several different staff members at the same time. Multiple requests for the same subject will only delay processing. Inmate Request Forms that do not clearly state what you are requesting will be returned without any action taken. When seeking an appointment, clearly state the reason for the appointment. When seeking information, clearly state what it is you need to know or wish to discuss. Except for those of a specific nature, Inmate Request Forms will go to the Correctional Case Manager. The Correctional Case Manager will stamp it with the date received and forward it to the appropriate department or staff member. For those requests regarding special diets, a Special Diet Request Form must be submitted. Use the Medical Request Forms for medical assistance. Medical requests will be deposited in the box provided in each pod. If the subject matter concerns personal

Section 24

• • •

or confidential information, you may submit the form in a sealed envelope with the words “Personal” or “Confidential Inmate Request Form” written on the envelope. • Envelopes are not provided for this purpose; therefore, you will have to use your own envelopes. • The envelope should then be given to the pod officer who will make sure it gets to the Correctional Case Manager. • The Correctional Case Manager will forward the form to the appropriate department or staff member. Once received by the appropriate staff member, the Inmate Request Forms will be processed within five (5) working days, or as soon as possible. The Programs staff does not work on weekends or holidays; therefore, your request will be handled on the next working day. If a request is an emergency, write “EMERGENCY” on the form in addition to the other required information and hand it to the pod officer. The pod officer will ensure that the proper department or staff member on duty receives the form if it is deemed necessary. NOTE: State Inmates: Do not submit Inmate Requests for release dates or Update Sheets as this information will be provided to you as soon as the Records Department receives it. (Refer to RECORDS Section)

SECTION 24: GRIEVANCE PROCEDURE

omplaints are to be settled informally at the lowest staff level whenever possible (i.e. talking with pod officer; if unresolved, file Inmate Request Form). In cases where an informal resolution is not possible, the formal grievance procedure should be used to seek relief concerning a specific incident or condition that affects your safety, health or well-being within the jail. The grievance process is a serious process that will cause a formal investigation to be undertaken. When justified, the situation/ complaint will be corrected. The grievance process is available to all inmates, and may be utilized without fear of reprisal. You must submit your completed Grievance Form within ten (10) calendar days of receiving a response to your Inmate Request Form. All grievances receive written, signed responses. Misuse of the grievance process may be cause for disciplinary action. Some examples of abuse of the grievance process include: • • •

Failure to use informal channels before filing the grievance Deliberately lying or falsifying information Using the grievance process to harass jail staff or other inmates

grievance procedure • •

Using vulgar language on the grievance form Filing more than one (1) grievance for the same complaint after an appeal has been answered by the Superintendent and/or his designee.

Grievance forms are maintained in all housing units and are readily available from the pod officers. You must follow the directions on the Grievance Form when preparing it for submission. Be brief but exact when describing the complaint, the other methods that have failed, and the requested action or relief. Remember that only one issue is allowed per form. Grievance forms must be completely filled out with clear descriptions of the complaint. The Ombudsman (staff member designated by the superintendent to perform this function) is responsible for the grievance investigation and response. Therefore, the Ombudsman will communicate his/her decision within nine (9) workdays from the date the Grievance Form was received. If additional time is required for the investigation, you will be advised within that same nine (9) day period of what date to expect a response. •

ICE Detainees have five days from the date of offense to make his/her concern known to staff.

The following are steps that must be followed when filing a Grievance Form: •

• • •

Your completed Grievance Form is given to the pod officer along with your returned yellow copy of the answered Inmate Request Form that was submitted with the specific incident or condition that affects your safety, health or wellbeing within the jail which you are seeking relief for as stated on the Grievance. A copy is returned to the inmate filing the grievance. The original form will be given to the Ombudsman for investigation and response. Unless otherwise notified you will receive a response within nine (9) workdays.

Grievance forms may be returned with no action taken for any of the following reasons: • •

Improper filing procedure Grievance of Disciplinary Adjustment Hearing • Disciplinary Adjustment Hearing is pending regarding the issue of the grievance • Grievance is not clear • Grievance is not complete • More than one signature appears on the grievance

Section 24 •

• Improper use of the grievance system • Duplicate grievance Completed by someone besides inmate whose name appears on grievance (without staff approval)

All “no action taken” grievances will be returned with an explanation for the return of the grievance. Returned “no action taken” grievances stated above are not eligible to be appealed. You will be given a response with the reason for the decision and the opportunity to sign whether or not you are satisfied with the answer. Illiterate, disabled, or non-English speaking inmates are provided assistance upon request for filing a grievance.

EMERGENCY GRIEVANCES (APPLICABLE TO ICE DETAINEES ONLY)

n emergency grievance involves an immediate threat to a detainee’s safety or welfare. Once the receiving staff member approached by a detainee determines that he/she is in fact raising an issue requiring urgent attention, emergency grievance procedures will apply.

• • •

•

The detainee may elect to present his/her emergency grievance directly to the SDEO or contract equivalent. If the SDEO or contract equivalent concurs that the grievance represents an emergency, it will receive immediate attention. If the matter is resolved at the shift level, the supervisor involved will prepare a report for the OIC, describing the problem and its resolution. Emergency grievances not resolved at the shift level will be sent up the chain of command until the matter is resolved. If the SDEO or contract equivalent determines the matter is not an emergency, standard procedures will apply.

APPEAL PROCESS

f you are not satisfied with the Ombudsman’s decision, you may submit an appeal to the Superintendent.

The appeals process is initiated by completing Part V of the Grievance Form when you receive the response to your grievance. The appeal must be submitted to your pod officer within ten (10) working days after receipt of the response. The pod officer will forward the appeal to the Ombudsman’s office. The Ombudsman will date stamp the appeal, attach investigative documentation and forward it to the Superintendent and/or his designee for review.

section 25 •

Any ICE detainee dissatisfied with the facility’s response to his/hers grievance may appeal the decision to this facility using the proper appeal procedure, or file their Grievance directly with ICE.

The Superintendent and/or his designee may return grievance appeals with no action taken for any of the following reasons: • • • • • • • •

Improper filing procedure Submitting frivolous appeals Using the appeal process to harass jail staff or other inmates Grievance Appeal of Disciplinary Adjustment Hearing Disciplinary Adjustment Hearing is pending regarding the issue of the appeal The Grievance Appeal is not clear The Grievance Appeal form is not complete The Grievance Appeal form does not describe clearly the basis for the appeal.

The Superintendent will respond within five (5) working days after receipt of the appeal. If additional time is required for the investigation, you will be advised within that same five (5) day period of what date to expect a response. All decisions made by the Superintendent and/or his designee are FINAL.

SECTION 25: VISITATION

he Rappahannock Regional Jail encourages inmates and detainees to maintain ties with their families and friends through regular visits. For this purpose the jail has a prescribed visitation schedule for family, friends and professionals. The jail utilizes video visitation to conduct visitations. You and your scheduled visitors are able to see each other through a camera monitor during the visit.

GENERAL INFORMATION • • •

All visitors must have a valid ID and sign in before called up for visitation. Visitors are subject to search once they enter the facility grounds. Visitors who are in possession of illegal items may be prosecuted. Misconduct by visitors will result in that person or persons being prohibited

Section 25 • •

from entering this jail at the discretion of the Superintendent. Misconduct by an inmate may result in suspension of visiting privileges. This misconduct includes violation of the inmate movement regulations. The inmate may also be charged with an institutional violation. Visitors must be in appropriate attire as listed in the Lobby—NO EXCEPTIONS.

SCHEDULED VISITS Inmates are not eligible during the first 72 hours of incarceration. If you are on a “Protective Custody” status, your visitation is posted with your specific scheduling allowance days and times. Family and friends must schedule a visit to the jail using the following: • • • • • •

•

• •

• • • •

Visits are scheduled online at rrj.state.va.us from 24-72 hours in advance. • Visits must be scheduled for Monday – Friday. • Earliest visit is at 9 AM and the latest visit is at 7:30 PM. Inmates receive one 45 minute visit each week. It is the responsibility of the visitor to schedule their visit online. A maximum of two adults or one adult and one child may visit an inmate during the scheduled visit. Visitors requiring medically necessary items such as inhalers, nitroglycerin tablets and insulin pumps will be allowed to carry them into visitation. Visitors must remain seated during the visit. • Standing in the visitation booth or stacking chairs in prohibited and grounds for removal. • Children may not sit in the visitation window ledge. Children must be supervised at ALL times. • If your child is disruptive (crying, screaming, running, etc.), you will be asked to control the child or leave. • Children are not allowed to run or play within the visitation or Lobby area. • Diaper changing in the visitation or Lobby area is prohibited. No food, drink or personal items (except eyeglasses or medical items above) may be brought into the visitation area. Visitors are expected to behave in an appropriate manner during visitation at all times. • No exposure or offensive gestures towards inmates or other visitors will be tolerated and is subject to permanent band from jail property. An adult must accompany all children under the age of 18. • Absolutely no children may be left in the Lobby during a visit. If a fiancé/fiancée is under the age of 18, a legal guardian must accompany them. If behavior dictates you being placed on two (2)-person escort and restraints, no visitation will be allowed with the exception of official visits. No visitation will be allowed during suicide precaution with exception to official visits.

section 26 OFFICIAL VISITS •

Official visitors may visit any time that does not interfere with meals, medical appointments, or the security of the jail. Additional visitation times are available for attorneys. • Professional visitors requesting an official visit must contact the jail and schedule a visit. Visiting times are listed at http://www.rrj.state.va.us as well as in the Lobby and are subject to change. • • • • • • •

The identification of official visitors will be verified before you are called up for the visit. People who are considered to be official visitors when making professional/ business calls in that capacity are: Attorneys Clergy (non contact) Probation/Parole Officers Social Workers Members of recognized community service agencies • Inmates are allowed to take legal papers only to official visits. NOTE: Those clergy, attorneys, etc., who are related to you must visit as “family” and not professionals. In addition, active facility volunteers are not authorized to visit in a Professional Clergy capacity whether or not they are ordained due to conflict of interest issues.

SECTION 26: MEDICAL MEDICAL PERSONNEL AND THEIR DUTIES LICENSED PHYSICIAN • • •

Provides medical and health care services. Conducts Doctor’s call at a minimum of twice weekly. On call 24 hours a day, 7 days a week.

Section 26 MEDICAL DEPARTMENT • • •

Staffed by Registered Nurses, Licensed Practical Nurses and CHA’s. On call 24 hours a day, 7 days a week. Conducts “Sick Calls” Monday – Friday, triages and conducts Sick Call as deemed necessary Saturday and Sunday

The Medical Office is an unauthorized area. Inmates are not to enter unless called for by the Medical Department. Violation of this rule may result in institutional disciplinary charges. Over-the-counter medication is available through the Commissary.

CO-PAYMENT FOR MEDICAL SERVICES It is the policy of the Rappahannock Regional Jail to require state, local and federal inmates to make co-payment for medical services. The medical co-payment fees are posted on the pod bulletin board. The following medical services will require a co-payment: • • • • • • • • •

Specialty testing such as Laboratory tests, CT Scans, Ultrasounds and X-rays. Prescription drug services – inmates share the cost of prescription drugs (See pod bulletin board for current fees.) Sick Call – care provided to the inmate by the nursing staff* Doctor Call – care provided to the inmate by the contract physician/PA Transportation fee – co-pay for transportation to any scheduled outside medical/dental service Follow-up care requested by the inmate Dental triage and treatments Outside specialist appointments, including oral surgeon Excessive Medical Requests – more than (2) in one day or (2) in one week ($15 each)

The following medical services will be provided free: • • • • • • • • • • •

Initial admitting and dental screenings Admitting and annual TB testing with history and physical assessment Medically indicated communicable disease screening Mental Health screening Life threatening emergency care as determined by the Medical Department Inmate Medical Request Forms Assault (no charge until Security notifies Medical of responsible party) Substantiated work related injuries Follow up care required by Medical Substance Abuse groups Mental Health Services

medical • • • •

Chronic care reviews Medical diet requests Restraint checks Work-related injuries

MISCELLANEOUS MEDICAL CHARGES • •

Currently incarcerated inmate’s Attorney/Outside Physician requests for medical records will be provided at a copying fee of $0.25 per page; however, no medical records may be obtained by the inmate during incarceration. Medical Record requests after release by Physician or Attorneys must be made in writing to the Superintendent for approval. Once approved, the request will be forwarded to Medical Supervisor and will be provided at a cost of $0.25 per page.

Under no circumstances will an inmate be denied medical treatment. It is the policy of the Rappahannock Regional Jail to provide each inmate with quality medical, dental, and mental heath care. This care is consistent with the standards of medical practice in the community in which they are incarcerated. Care is provided on a routine and consistent basis regardless of the inmate’s financial status. Medical Staff will see those inmates who do not have money in their accounts and a negative balance will be placed on their Inmate Account.

MEDICALLY APPROVED PERSONAL SHOES Please be advised that medically approved personal shoes are authorized only for individuals who meet the following criteria: • • •

•

Birth defects Amputations Documented nonhealing foot wounds Recent history of foot or ankle surgery (use of personal shoes will be limited to recuperation period, NOT full sentence and only during the current incarceration).

Medically approved shoes will be received only once in a 12-month period. Inmates who are authorized the use of these shoes are ineligible to play basketball at any time.

Section 26 NON-EMERGENCY MEDICAL NEEDS •

•

• •

•

To obtain non-emergency medical service, you are required to complete a Medical Request Form describing the reason medical service is needed. • However, for non-emergency medication requests, please review the Commissary List first to see if those items are available and obtain them in that manner. The Medical Department will review the Medical Request Form and determine the appropriate action. • Before placing another Medical Request for same issue, you need to wait 48 hours for an initial response from Medical Department. If it is determined that you need to be seen by the physician, the Medical Department will schedule you for “Doctor’s Call.” Before requesting medication from the Medical Department, always check the pod bulletin board to see if the medications are available through commissary. Should you request medications from Medical and they are available through commissary, you will be assessed a medical co-pay (see first bullet above for non-emergency medical needs). Phones for the hearing impaired are available upon request. Non-medical comfort items such as pillows, mattresses, shoes, gloves, lotions that are clearly not related to traditional medical practice will not be addressed. The only reasonable exceptions would be requests for low bunks, stair restrictions and legitimate work restrictions; however, Medical will not intervene in job assignments. Duplicate Medical Request Forms submitted prior to the 48 hour response time has exhausted will be charged appropriately for each duplicate Request.

EMERGENCY MEDICAL NEEDS IF A MEDICAL EMERGENCY EXISTS, YOU SHOULD CONTACT A STAFF MEMBER IMMEDIATELY.

medical DNA TESTING •

• •

The Commonwealth of Virginia requires each person convicted of a felony to have a sample taken for DNA analysis pursuant to Sections 19.2-310.2 (conviction of a felony) and 19.2-310.2:1 (arrest for a violent felony) et.seq. of the Code of Virginia. • Certain qualified arrests require DNA samples prior to release. Sample will be taken at time of booking process. The sample will be taken after sentencing and prior to your release from the jail by the Intake Officer. Anyone violating the law or court order by refusing to give the sample will be criminally charged.

SEXUAL ABUSE/ASSAULT PREVENTION & INTERVENTION Definition of sexual assault: Any contact between the sex organ of one person and the sex organ, mouth, or anus of another person, or any intrusion of any part of the body of one person, or of any object into the sex organ, mouth or anus of another person, by the use of force or threat of force. Sexual assault, per this definition, includes intercourse, anal and oral sex. Facts related to sexual assault: Sexual assault is an act of violence, power, hostility, and control where sex is used as a weapon to dominate and humiliate another person. It is an act used to assault the body, mind, psyche and spirit of the victim. It occurs when a person is forced, threatened, coerced, or manipulated into sexual contact or acts against their will. Sexual assault is a crime of violence and has nothing to do with lust or passion. A rapist can be male or female. The male aggressor most frequently uses physical force, where the female aggressor uses intimidation and emotional abuse to coerce another into a sexual relationship. A rapist, as well as the victim, may be either heterosexual or homosexual. Being sexually assaulted by someone of the same sex does not cause the victim to become homosexual. Victims of sexual assault often feel embarrassed, angry, guilty, panicked and fearful, month and even years after the attack. What is sexual misconduct? Sexual misconduct is sexual abuse or sexual assault. It includes offender with offender sexual activity and staff with offender sexual activity. •

Offender with Offender sexual abuse or assault is one or more offenders

Section 26

•

engaging in or attempting to engage in a sexual act with another offender, or the use of threats, bulling, inappropriate touching, or other actions or communications by one or more offenders aimed at coercing and/or pressuring another offender to engage in a sexual act. Staff with offender sexual assault includes seeking or attempting to engage in a sexual act with any offender of the intentional touching of the offender’s genitalia, anus, groin, breast, inner thigh, or buttocks with the intent to abuse, humiliate, harass, degrade, arouse, or gratify the sexual desire of another person. In this definition, staff includes contractor, representatives or volunteers of the Rappahannock Regional Jail.

Sexual misconduct includes any solicitation of sexual activity through promises of favors and/or threatening an offender for refusing sexual advances. Sexual misconduct includes invasion of privacy beyond that necessary or safety and security. Sexual misconduct includes disrespectful, unduly familiar of threatening sexual comments made to offenders. How can I avoid being a victim? • • • • • • • • • • • • •

Be aware of situations that make you feel uncomfortable. When possible, stay within eyesight of correctional staff. Be aware of your body language. Walk and stand with confidence with your head up and eyes looking around. Do not permit your emotions (fear/anxiety) to be noticeable to others. Do not accept favors, food, clothing, or other items from other inmates. Most gifts come with strings attached. Avoid going into debt in any manner. You may be expected to repay these debts with sex. Never accept the offer of protection from another inmate because that protection frequently comes at a cost to you. Never give information out about your family, friends, home or financial support. Do not give the impression of having money available to you by bragging or purchasing large amounts of commissary items. Do not talk or joke about sex with other inmates, especially avoid discussing your sexual experiences. Avoid unnecessary or casual nudity. Be alert. Contraband substances such as drugs and alcohol will weaken your ability to stay alert and make good judgments. Be direct and firm if others ask you to do something you don’t want to do.

medical â&#x20AC;˘

Find an employee with whom you feel comfortable discussing your concerns about sexual misconduct.

What happens if I agree to the sexual activity? The Rappahannock Regional Jail maintains a zero tolerance policy with regard to sexual assault and all forms of sexual misconduct. The Rappahannock Regional Jail policies and procedures, and the Prison Rape Elimination Act of 2003 specifically forbid sexual activity between offenders and employees, contractors or volunteers. RRJ will prosecute the employee regardless of your agreement. The employee will not be allowed to use your consent as a defense to prosecution. The Rappahannock Regional Jail will not honor any promises made to you by that employee. What do I do if I am assaulted? Immediately report the sexual assault to any employee. You will be referred for a medical examination, clinical assessment and treatment. Do not shower, wash, drink, change clothes or use the bathroom. Medical staff will examine you for injuries which may or may not be obvious to you. A Sexual Assault Nurse Examiner (SANE) may perform a pelvic and/or rectal examination. They will also check you for sexually transmitted diseases and gather physical evidence of the assault. All Examinations and treatment to assault victims will be free of charge to the victim. Do I have to reveal the attacker? No. However you will be strongly encouraged to identify the assailant in order to protect yourself and others from future attacks. Individuals who sexually abuse or assault offenders can only be disciplined and/or prosecuted if the assault is reported and they are identified. Do I have to consent to a medical exam? Your consent is needed for a medical exam. If the sexual activity was recent, you will be asked to consent to a sexual assault exam. You can receive medical attention for any injuries, and for female offenderâ&#x20AC;&#x2122;s pregnancy testing, without submitting to a SANE examination. Medical care is for the purposes of treating any injuries and keeping you healthy. Medical information gathered during treatment is confidential. You must sign a medical release for the medical information to be used as evidence in sexual misconduct. You have a right to refuse to sign the medical release. You have the right to refuse the examination. However, if you have been the victim of sexual misconduct, it is critical to collect as much evidence as possible. How do I report sexual misconduct? Report the activity or solicitation to any employee. All employees have been informed of their responsibility and obligation to report such activity. An employee is any person who works for the Rappahannock Regional Jail. This includes sworn staff,

Section 27 and civilian employees, medical staff, case workers, and the Ombudsman. Reports may be submitted in the form of verbal notification to staff, written request form/ grievance, or you may call the PREA Hotline Dial 0 your inmate identification number and 20#. Anonymous reports and third party reports will be accepted. The Rappahannock Regional Jail policies and procedures prohibit retaliation for the reporting of sexual misconduct or cooperating with investigations. If you or someone you know is the subject of retaliation report it immediately. Intentional misleading and/or false allegations will be investigated and prosecuted to the fullest extent of the law.

SECTION 27: DISCIPLINARY PROCESS AND CODE OF INMATE OFFENSES •

•

Society devises rules that it considers necessary to establish law and order and protect the safety and welfare of its members. These rules are in the form of laws that regulate our behavior. Behavior that is harmful and/or disrupts the order of society is punished. In this way, citizens have some guarantee of being able to live in a safe and orderly community. The same principles apply to life in jail. Laws that governed your behavior before jail still apply to your behavior while you are in jail. You are expected to obey the laws of free society while you are in jail. Any inmate who commits an act that would be a crime in free society may be criminally prosecuted. The inmate may also be subject to disciplinary action by the jail. Referral for criminal prosecution will be made to the Commonwealth’s Attorney’s Office when an inmate commits a criminal act. The Director of Security & Confinement or his designated representative will function as the liaison with the Commonwealth’s Attorney’s Office and represent the jail at any and/or all court hearings. The jail has an obligation to provide an atmosphere that protects the safety and welfare of both inmates and jail staff. Therefore, the jail must set forth additional rules and regulations prohibiting actions or activities that may not be illegal in free society. These rules and regulations make it possible to operate the jail in an orderly manner designed to protect the safety and welfare of all members of the jail’s society. Any inmate who violates any policy, rule or regulation of the jail subjects himself/herself to a disciplinary action as set forth in this section. Inmates who commit further infractions while incarcerated resulting in personal injury to others or property damages may also be assessed financial charges for the injuries they have caused.

disciplinary process DISCIPLINARY PROCESS INCIDENT REPORT •

•

An officer or staff member having a reasonable belief, based on his/her personal observation or other evidence, that an inmate has committed a Major/Minor Offense or any violations of pod rules, shall prepare an Incident Report. This report will be submitted to his/her supervisor for review and approval.

CHARGE SHEET •

• •

Upon approval by the supervisor, a Charge Sheet containing the factual basis shall be prepared and delivered to the inmate. • Information necessary to protect the identity of inmate informants or to otherwise protect the security interests of the jail will not be disclosed. The Charge Sheet for a Major or Minor Offense will be presented to the accused inmate no later than 24 hours prior to the Disciplinary Hearing. Refusal to sign the charge sheet indicates a refusal to participate in your hearing and will result in the automatic finding of guilty.

ACTION PENDING DISCIPLINARY HEARING •

If the supervisor believes it is to be in the best interest of the jail, the accused inmate may be transferred to Administrative Segregation pending the completion of the investigation or the holding of the Disciplinary Hearing.

DISCIPLINARY HEARING • •

• • •

The Disciplinary Hearing shall be held as soon as possible after the Charge Sheet has been delivered to the accused inmate and 24 hours have passed. The accused inmate shall have the right to call witnesses and present documentary evidence in his/her defense. Written witness statements can be used in lieu of witness participation in the hearing. The accused shall have a right to be assisted in his/her defense by an inmate or staff member. Inmates cannot question staff or witnesses. The Hearing Officer shall issue a written decision based on the evidence relied upon and the reason for the disciplinary action taken. All penalties imposed are within the guidelines set forth by the Board of Corrections. The Hearing Officer may consider the inmate’s prior institutional record in

Section 27 •

• •

determining the disciplinary action taken. The inmate’s prior record should not normally be considered in the determination of guilt. Information regarding any major or minor offense and the disciplinary action taken will be made available to the Court, Parole Board, Probation Officer, Community-Based Probation, Department of Corrections, or any other legal authority with a court order requesting such information. Charges dropped as a result of your being released can be reinstated should you be incarcerated again at the Rappahannock Regional Jail. If an inmate worker or inmate involved in special programs is charged with an institutional or criminal charge, whether found guilty or not, he/she may not necessarily be reinstated in their special program or worker status.

APPEAL PROCESS • • • • •

Any inmate convicted of a Major or Minor Offense may appeal the decision of the Hearing Officer to the Superintendent by completing a Disciplinary Appeal Form. The Disciplinary Appeal Form can be obtained from the Hearing Officer at the time the decision is presented or from a Jail Officer if the decision to appeal is made after the decision of the Hearing Officer is presented to the inmate. A Disciplinary Appeal Form must be filed within three (3) working days of receiving the decision of the Hearing Officer. Appeals received after that time will not be considered. The Superintendent may delegate the hearing of appeals, as he deems appropriate. All decisions reached by the Superintendent (or designees) regarding the appeal are final.

PENALTIES FOR MAJOR OFFENSES •

The Hearing Officer may impose any one, or a combination of, the following sanctions for each Major Offense: • Disciplinary Segregation – May be up to and including sixty (60) days. The Superintendent must approve any time over sixty (60) days. • Loss of good conduct time • Cell restriction from one (1) to thirty (30) days, pod restriction. • No personal phone calls except legal calls. • No Commissary • No Visitation • No Rec Yard • No Programs • No Recreation Library • No Television

disciplinary process PENALTIES FOR MINOR OFFENSES •

•

The Hearing Officer may impose the following sanctions for each Minor Offense: • A written reprimand which will be placed in the inmate’s file and becomes a permanent part of his/her jail record. • Segregation or cell restriction from one (1) to seven (7) days. • Pod Restriction from one (1) to thirty (30) days. While on Segregation or cell lock down, the inmate loses the following: • Commissary (except for hygiene items and stationery) • Visitation (except for attorney and clergy) • Recreation Library • Programs • Rec Yard, if applicable • Television • Personal phone calls, except legal calls While on Pod Restriction, the inmate loses the following: • Commissary (except for hygiene items and stationary) • Visitation (except for attorney and clergy • Recreational Library • Programs Items allowed during Segregation and Isolation (unless behavior dictates otherwise): • (1) Pencil • (1) Writing tablet • (5) Stamped envelopes • (5) Pieces of incoming mail • Religious book and prayer rug (if applicable) • Clothing, consisting of:(1) jumpsuit • (1) pair jail shorts • (1) pair PVC shower or tennis shoes • (2) sets thermal underwear • (3) pair socks • (3) pair underwear • (3) t-shirts NOTE: Inmates serving isolation time of one (1) or more weeks must have a family member or friend contact newspaper and stop subscription for that time frame. Inmates having subscriptions stopped due to disciplinary isolation must have a new request approved to restart the subscription after the disciplinary time is completed

Section 27 LOCKDOWN Housing officers may use rotational lockdowns up to next-shift lockdowns as a sanction for any infractions of pod rules or any violations of Major/Minor Offenses. •

While serving a lockdown, pod or cell restriction you are responsible for cleaning your cell and/or dayroom area at the direction of the housing officer.

On an individual basis Based on health and/or safety considerations only Basic nutritional requirements are met

RESTITUTION Restitution will be required if you are found guilty of failing to return, stealing, defacing, or destroying any jail property or the property of another inmate. This includes any acts that cause damage to facility property that requires restitution for labor, parts and materials. A $10.00 administrative fee will be added to this cost. In addition, criminal charges may be brought against you. •

•

Any restitution owed will be deducted from your account. If you do not have sufficient funds in your account, the jail may take civil action to recover such restitution or your name and the amount owed will be entered into the computer for subtraction from any future accounts you may have in the jail. If you are found guilty of assault, restitution will be required if you cause bodily injury to another inmate or staff member. Restitution may include, but is not limited to, payment of medical co-pays, x-rays, specialists, medication, hospitalization, etc. NOTE:A $10.00 administrative fee will be assessed for any institutional offense conviction.

CODE OF INMATE OFFENSES Any assault on jail staff will result in criminal prosecution. Assault on jail staff is classified as a felony. The Rappahannock Regional Jail will aggressively pursue criminal charges against any inmate who commits this offense.

disciplinary process As an inmate and/or Federal Detainee you have: • • • • •

The right to protection from personal abuse, corporal punishment, unnecessary or excessive use of force, personal injury, disease, property damage and harassment; The right of freedom from discrimination based on race, religion, national origin, sex, handicap, or political beliefs; The right to pursue a grievance in accordance with written procedures (provided in the handbook); The right to correspond with persons or organizations, consistent with safety, security and the orderly operation of the facility; and The right to due process, including the prompt resolution of a disciplinary matter (in accordance with the rules, procedures, and sanctions provided. in the handbook).

Other offenses listed below could be subject to criminal prosecution at the discretion of jail administration.

MAJOR OFFENSES 1-1 1-2 1-3

1-4 1-5 1-6 1-7 1-8 1-9 1-10 1-11 1-12 1-13

Kill, attempt to kill, or threaten to kill another person Maliciously or seriously wound/injure another person Bomb; possess a completed bomb or explosive device, possess any material capable of manufacturing a bomb or explosive device of any kind, set off a bomb or explosive device (with or without injury to person or property) Arson; possess any material used to set a fire or set a fire of any kind (with or without injury to person or property) Assault or attempted assault on jail employee; actually strike, touch in any manner, or make verbal/written threats to harm Spitting or throwing food, liquids, body waste (urine/feces), or any other substance in the direction of any jail employee Assault or attempted assault on another inmate; actually strike, touch in any manner, make verbal/written threats to harm Spitting or throwing food, liquids, body waste (urine/feces), or any other substance in the direction of any inmate. Fighting, encouraging others to fight, or starting a fight (includes any acts of involvement) Escape, attempt to escape, or plan an escape (includes the possession of tools or instruments capable of aiding in an escape) Rape or attempted rape Engage in consensual sexual acts Indecent exposure/activity; expose private parts (breasts and genitals), engage in sexually offensive talk, place hands inside clothing (pants or shirt) when in public view

Section 27 1-14 1-15 1-16 1-17 1-18 1-19 1-20

1-21 1-22 1-23 1-24 1-25 1-26 1-27 1-28 1-29 1-30 1-31 1-32 1-33 1-34 1-35 1-36 1-37 1-38 1-39 1-40 1-41 1-42 1-43 1-44 1-45

Riot or incite others to riot Hostage; taking or holding any jail employee Hostage; taking or holding any inmate Possess or threaten another with a weapon Alter, modify, or tamper with the normal operation of any security device or equipment (cell doors or cameras) Block or interfere with the view of any area Possess, distribute, manufacture, or be under the influence of contraband or encourage another to bring or send any unauthorized item into the jail. This includes, but is not limited to, drugs or other intoxicants, tattoo equipment, tobacco products, and gang paraphernalia Bribery, extortion, blackmail, or the use of strong-arm tactics for any reason (includes payments for haircuts, errands, protection, etc.) Failure to obey orders of jail staff Theft of any jail property Theft of another inmateâ&#x20AC;&#x2122;s property Deface, destroy, damage, flood or attempt to flood any jail area, or tamper with any jail property (includes marking on the walls, pasting, sticking, gluing, hanging anything from the cell walls, doors, bars) Deface, destroy, or damage the property of another inmate Delay, hinder, or interfere with a jail member in the fulfillment of his/her duties Refuse to work or encourage/participate in a work stoppage Show disrespect to any jail employee by abusive/offensive language, hand gestures, or contempt Remove, destroy, or alter an inmate armband/wristband Misuse authorized medication by hoarding/saving or giving/selling medication to another person File or give false information in any form (verbal or written) to any jail employee Answer to the name of another person Declaring an emergency when an emergency does not exist Wearing or being in possession of another inmateâ&#x20AC;&#x2122;s armband/wristband Wearing unassigned jail clothing or trade assigned jail clothing Gambling or operating a gambling pool or lottery Unauthorized contact with staff, public or visitors Tattoo oneself or another, or allow yourself to be tattooed Violate any condition of the Electronic Monitoring Programâ&#x20AC;&#x2122;s contract Attempt to commit, assist, plan, or incite others to commit any Major Offense (treated as if the actual offense was committed) Second or subsequent violation of any Minor Offense Be in an unauthorized area or otherwise violate inmate movement rules Overstepping boundaries or challenging a staff member Violate any condition of the Work Release Program Contract

disciplinary process 1-46 1-47 1-48 1-49 1-50 1-51 1-52 1-53

Gang recruitment or attempted gang recruitment Misuse of the mail system (writing messages on envelopes, attempting to correspond with other inmates in this facility through the mail, etc.) Failure to lockdown during an emergency Disorderly conduct; excessive noise of calling/yelling from the pod to anyone in the hall or in another pod or other types of disruptive behavior such as horseplay Calling a jail employee into the pod when an emergency does not exist Failure to return the Inmate Handbook, jail-issued clothing, bedding and linens, or any other jail-issued property upon release from jail Misuse or abuse the telephone system; including making threats to outside parties by the inmate telephone system Fraud/deception; to include having money placed on another inmateâ&#x20AC;&#x2122;s account

MINOR OFFENSES 1-1

1-2 1-3 1-4 1-5 1-6 1-7 1-8 1-9 1-10 1-11 1-12 1-13 1-14 1-15 1-16 1-17 1-18 1-19 1-20

Corresponding with the opposite sex in jail by word of mouth, notes, telephone, etc., or with any inmate in any other housing unit or same housing unit Fail to maintain/keep personal and common housing areas clean Fail to maintain personal hygiene Violate visitation rules Using another inmateâ&#x20AC;&#x2122;s PIN number to make calls on the telephone system Improper use or abuse of the Inmate Grievance Procedures Improper use or abuse of Inmate Request Form Use vulgar language or pictures on any communication form Violate Rec Yard rules Violate library rules Remove games from the pod without permission or withhold games from other inmates Exceed personal property limit or refuse to dispose of excess property Violate Commissary rules Violate Inmate Dress Code Attempt to commit, assist, plan or incite others to commit any Minor Offense (treated as if the actual offense was committed) Misuse of intercom system Lying on floor of cell, dayroom or Rec Yard Storing cleaning supplies in your cell Going through another inmateâ&#x20AC;&#x2122;s personal property Failure to secure cell door

Section 28 SECTION 28: RIGHTS AND RESPONSIBILITIES •

You have the right to be informed of the rules, procedures and schedules concerning the operation of the facility.

•

You have the responsibility to know and abide by them.

•

You have the right to freedom of religious affiliation and voluntary religious worship.

•

You have the responsibility to recognize and respect the rights of others in this regard.

•

You have the right to health care, which includes nutritious meals, proper bedding and clothing, a laundry schedule for cleanliness of the same, an opportunity to shower regularly, proper ventilation for warmth and fresh air, a regular exercise period, toilet articles and medical treatment.

•

It is your responsibility not to waste food, to follow the laundry and shower schedule, to maintain neat and clean living quarters, and to seek medical care as needed.

•

You have the right to have family members and friends visit with you in keeping with the facility rules and schedules.

•

It is your responsibility to conduct yourself properly during visits and not accept or pass contraband. This includes the conduct of family or friends.

•

You have the right to participate in the use of law library reference materials to assist you in resolving legal problems. You also have the right to receive help when it is available through a legal assistance program.

•

It is your responsibility to use those resources in keeping with the procedures and schedule prescribed and to respect the rights of other inmates to the use of the material.

•

You have the right to a wide range of reading material for educational purposes and for your own enjoyment. These materials may include magazines and newspapers sent from the publishers. You are also entitled to the use of writing materials.

•

It is your responsibility to seek and utilize such material for personal benefit without depriving others of their equal rights to the use of this material.

•

In the event you are accused of violating institutional rules, you are entitled to a hearing administered by an impartial member of the jail staff.

•

If the facility takes disciplinary action against you, it is your responsibility to abide by the facility’s rules and regulations.

GLOSSARY Administrative Segregation – Special housing for those inmates who: •

Cannot get along with other inmates in the general population.

•

Violate the rules and regulations of the facility and are awaiting a disciplinary hearing.

•

Are violent and dangerous, or who have been charged or convicted of heinous crimes, such as sexual assaults, murder, sexually related crimes involving children, etc., and the inmate’s safety is of concern or the inmate poses a danger to others.

•

Would be unable to cope with other inmates in the general population because of certain handicaps or medical problems.

Inmates placed on Administrative Segregation are normally restricted to a cell. However, they may participate in programs and enjoy the privileges and services offered by the facility if their behavior is such that they are not a threat to themselves, others, or to the security of the facility. The status of inmates on Administrative Segregation is reviewed every 15 days to determine if or when they can be assigned to the General Population. The review also includes a medical evaluation. Appeal – Asking for a second ruling or opinion on a decision. Attorney Visiting Room – A visiting room in the same vicinity as the regular visiting area where inmates meet with attorneys and official visitors. Cell Restriction – A penalty option available to the jail in response to major and minor offenses. Inmates under this restriction are locked in their cell and are only allowed to leave this area for a medical reason, or to visit with an attorney or member of the clergy. Classification – The process of deciding where inmates will be housed and what treatment programs they need, as well as recommending what good time level an inmate may earn. Classification Section – The section which is responsible for collecting information on inmates, recommending housing assignments and what good time level an inmate may earn. Committal to Jail Order – The Committal Order is authorization to hold you in jail. You usually come to us from the Magistrate’s Office or directly from the court. The Order normally lists your charges, bond amount (if any), your next court date and the arresting jurisdiction. Continuance Notice – Continuance Notices are sent with you from court and will list the court jurisdiction, the bond amount(s) (if any), the next court date for this charge, the charge, and will be signed by the Clerk or Deputy Clerk of that court.

glossary Contraband – Any item(s) or material that by law or by jail policy is prohibited or forbidden to be in possession of an inmate.

General Population – A term used to indicate those inmates who are housed together in cellblocks in various areas of the jail. Inmates in General Population have access to a dayroom during specific hours. Inmates in General Population are provided with a TV and enjoy privileges, programs, and services offered by the facility.

Court Dates for other Jurisdictions – All court dates in other jurisdictions are your responsibility. Notify the Records Department as soon as possible of any pending court dates you may have. The Records Department will verify the court date and will arrange transportation to the court for your hearing.

Grievance – A formal complaint stating how your rights have been violated or requesting action on an incident that you feel is injurious to your health, safety, and welfare.

Disciplinary Hearing – an impartial hearing where evidence is presented regarding an inmate accused of an offense.

Incident Report – A summary of a personal observation or other evidence that an inmate committed an offense.

Disciplinary Segregation – Special housing for those inmates who have been found guilty of violating institutional rules or regulations and are ordered here by the Hearing Officer as punishment. While in disciplinary segregation, inmates cannot earn good time credits, take part in programs, or receive privileges. Except for the health and comfort items, all of the inmate’s personal property will be held in storage.

Individual Inmate Fund Account – Account record of inmate money. Inmate Grievance – A formal method used to seek relief concerning an incident or condition that affects safety, health, or well-being within the jail. Inmate Request Form – A standard form to be used by inmates when communicating with the various departments such as requesting assistance with problems, enrollment in programs, or the first step of a grievance.

Dispensary – Also known as the Medical Department. Disposition Notice – An order from the court signed by the Clerk or Deputy Clerk showing your charge and disposition of the case, to include sentencing.

Inmate Worker - An inmate who has been selected to perform voluntary work inside or outside the jail on a full-time basis.

Formal Court Order – A formal court order is sent from the Circuit Court, usually by mail, and is signed by the Judge. The court order has your name, your charge(s), the date you were in court and the disposition or result such as sentence, waiting for pre-sentence report, bond revoked by court, etc.

Institutional Charge – Breaking a jail rule. Legal Mail – mail to/from attorney, court, commonwealth’s attorney, etc., relating to legal matters.

glossary Lock Down – Being restricted to your individual cell without access to the dayroom.

Special Purpose Cells - A special housing area that is normally used to house inmates in Administrative or Disciplinary Segregation. This area is also used for the temporary housing of inmates when suitable space is not available elsewhere.

Lock Out – Not being allowed to enter your cell during certain periods of the day. Official Visitor – Attorneys, clergy, probation or parole officers, social workers and other members of a recognized community service agency.

Teletype Detainer (Wants or Warrants) – When booked into this jail, your name was entered into the state/ national teletype system to check for any outstanding arrest warrants. Any jurisdiction with an outstanding warrant can send in a detainer asking that you be held for that jurisdiction. The wants and warrants may be used to hold you for an adequate amount of time until the proper paperwork can be obtained from the requesting agency. We will let the jurisdiction know when you are through with the courts in this jurisdiction. The jurisdiction with the detainer will make arrangements to come and transport you to the originating jurisdiction.

Parole Violation – A warrant issued by a parole officer of the Virginia Parole Board. No court appearance is involved and no bond is set. You may be held in jail until the Parole Board notifies the Records Department otherwise. The jail is not responsible for how quickly you will be seen or heard by the Parole board. They know you are here and will contact us when or if they plan to see you. Personal Recognizance (PR) - Released on your signature and without bond.

Transport Orders – These orders are issued by the court and signed by the Clerk or the Deputy Clerk of the court instructing a law enforcement officer to bring you to jail and to hold you until your appearance in court. Once you are finished with court in our local jurisdictions, our Transportation staff will be responsible for transporting you back to the original jurisdiction. You will not know when this transport will take place; this is for your security and the security of this facility.

Probation Violation Warrant – A detainer placed by your probation officer or a law enforcement officer. The date of your court appearance will be determined by the Records Department calling the Circuit Court on the next working day. It is NOT necessary to have a Committal Order for this charge. The court order or Probation Violation Warrant will be sufficient. Request Form –Inmate’s means communicating with jail staff.

DIRECTORY City of Fredericksburg Clerk of the Court zFifteenth Judicial District Fredericksburg Circuit Court P.O. Box 359 Fredericksburg, VA 22404-0359 Clerk of the Court Fifteenth Judicial District Fredericksburg General District Court 815 Princess Anne Street Fredericksburg, VA 22401-5819 Clerk of the Court Fifteenth Judicial District Fred. Juvenile and Domestic Relations Court 701 Princess Anne Street Fredericksburg, VA 22401

Commonwealth’s Attorney City of Fredericksburg P.O. Box 886 Fredericksburg, VA 22404-0886 Department of Social Services P.O. Box 510 Fredericksburg, VA 22404-0510 Fredericksburg Police Department 615 Princess Anne St. Fredericksburg, VA 22401 Fredericksburg Sheriff’s Office P.O. Box 448 Fredericksburg, VA 22404-0448

Office of the Public Defender 2300 Fall Hill Ave. Fredericksburg, VA 22401 Rapp. Council Against Sexual Assault P.O. Box 1276 Fredericksburg, VA 22402 Rappahannock Council on Domestic Violence P.O. box 5923 Fredericksburg, VA 22403 Snowden at Fredericksburg 1200 Sam Perry Blvd. Fredericksburg, VA 22401 Rappahannock Legal Services, Inc. 618 Kenmore Avenue Fredericksburg, VA 22401

Caroline County Clerk of the Court Fifteenth Judicial District Caroline County Circuit Court P. O. Box 309 Bowling Green, VA 22427-0309

Clerk of the Court Fifteenth Judicial District Caroline Co. Juvenile and Domestic Relations Court P.O. Box 462 Bowling Green, VA 22427-0432

Clerk of the Court Caroline County General District Court P.O. Box 511 Bowling Green, VA 22427-0511

Caroline County Sheriff’s Office P.O. Box 39 Bowling Green, VA 22427-0039

Commonwealth’s Attorney Caroline County P.O. Box 432 Bowling Green, VA 22427- 0432 Department of Social Services P.O. Box 430 Bowling Green, VA 22427-04301

DIRECTORY King George County Clerk of the Court Fifteenth Judicial District King George County Circuit Court 9483 Kings Highway Suite 3 King George, VA 22485

Clerk of the Court Fifteenth Judicial District Juvenile and Domestic Relations Court P.O. Box 167 King George, VA 22485-0167

Clerk of the Court Fifteenth Judicial District King George County General District Court 9483 Kings Highway Suite 4 King George, VA 22485

King George County Sheriff’s Office 9483 Kings Highway Suite 5 King George, VA 22485

Department of Social Services P.O. Box 130 King George, VA 22485-0130 RACSB King George Clinic Fox Town Square 10210 Kings Hwy. King George, VA 22485 Commonwealth’s Attorney King George County P.O. Box 279 King George, VA 22485-0279

Spotsylvania County Clerk of the Court Fifteenth Judicial District Spotsylvania County Circuit Court P.O. Box 96 Spotsylvania, VA 22553-0096

Clerk of the Court Fifteenth Judicial District Spotsy. County Juvenile and Domestic Relations Court P.O. Box 157 Spotsylvania, VA 22553-0157

Clerk of the Court Fifteenth Judicial District Spotsylvania County General District Court P.O. Box 114 Spotsylvania, VA 22553-0114

Spotsylvania County Sheriff’s Office P.O. Box 124 Spotsylvania, VA 22553-0124 RACSB Spotsylvania County Clinic 7424 Brock Road Spotsylvania, VA 22553

Department of Social Services P.O. Box 249 Spotsylvania, VA 22553-0249 Central Virginia Housing Coalition Section 8 Rental Assistance 208 Hudgins Rd. Fredericksburg, VA 22408 Commonwealth’s Attorney Spotsylvania County P.O. Box 223 Spotsylvania, VA 22553-0223

DIRECTORY Stafford County Clerk of the Court Fifteenth Judicial District Stafford County Circuit Court P.O. Box 69 Stafford, VA 22554-0069

Clerk of the Court Fifteenth Judicial Circuit Stafford Co. Juvenile and Domestic Relations Court P.O. Box 400 Stafford, VA 22554-0400

Clerk of the Court Fifteenth Judicial District Stafford County General District Court P.O. Box 940 Stafford, VA 22554-0940

Commonwealth’s Attorney Stafford County P.O. Box 66 Stafford, VA 22554-0066

Department of Social Services P.O. Box 7 Stafford, VA 22555-0007 RACSB North Stafford County Clinic P.O. Box 534 Garrisonville, VA 22463 Stafford County Sheriff’s Office P.O. Box 189 Stafford, VA 22555-0189

Miscellaneous American Civil Liberties Union 701 East Main Street Suite 1412 Richmond, VA 23219 Attorney General’s Office 900 E. Main St., Sixth Floor Richmond, VA 23219 Bureau of STD/AIDS Virginia Department of Health P.O. Box 2448, Room 112 Richmond, VA 23218 Catholic Charities Diocese of Arlington Fredericksburg Branch 305 Hanson Ave. Suite 180 Fredericksburg, VA 22401 Chief Magistrate – 15th District P.O. Box 1120 Stafford, VA 22555-1120

Commonwealth of Virginia Board of Corrections P.O. Box 26963 Richmond, VA 23261 Commonwealth of Virginia Department of Corrections Court and Legal P.O. Box 26963 Richmond, VA 23261 Consumer Credit Counseling Service 416 Westwood Office Park Fredericksburg, VA 22401 Court of Appeals of Virginia Supreme Court Building 109 North Eight Street Richmond, VA 23219-2305 Department of Motor Vehicles P.O. Box 27412 Richmond, VA 22408

Division of Child Support Enforcement Fredericksburg District Office 2342 Plank Road Fredericksburg, VA 22401 Fredericksburg HIV/AIDS Support Services 415 Elm Street Fredericksburg, VA 22401 Hospice Support Care, Inc. 2119 Lafayette Blvd. Fredericksburg, VA 22401 Immigration and Naturalization Service 4420 N. Fairfax Drive Suite 306 Arlington, VA 22203 Law Library – Central Rappahannock Regional Library 201 Caroline Street Fredericksburg, VA 22401

DIRECTORY Miscellaneous (cont.) Mental Health Association in Fredericksburg 2217 Princess Anne Street Suite 214-1 Fredericksburg, VA 22401 NAACP PO Box 25576 Richmond, VA 23260 National Organization for the Advancement of Hispanics (NOAH) P.O. Box 41234 Fredericksburg, VA 22401 Probation and Parole Office Division of Adult Services, District 21 5620 Southpoint Centre Blvd. Suite 110 Fredericksburg, VA 224072607 Project LINK 2016 Lafayette Boulevard Fredericksburg, VA 22401 RACSB 600 Jackson Street Fredericksburg, VA 22401 Rappahannock Area Alcohol Safety Action 701 Westwood Office Park Fredericksburg, VA 22401 Rappahannock Legal Services, Inc. 910 Princess Anne Street, 2nd Floor Fredericksburg, VA 22401

Social Security Administration 4954 Southpointe Parkway Fredericksburg, VA 22407

Virginia Employment Commission 3501 Lafayette Blvd. Fredericksburg, VA 22401

Supreme Court of Virginia 100 North Ninth Street Richmond, VA 23219

Social Security Administration 1834 West Cary Street Richmond, VA 23220

Thurman Brisben Homeless Shelter PO Box 1295 Fredericksburg, VA 22402 U.S. Attorney’s Office Richmond Office 1800 Main Street Center 600 East Main Street Richmond, VA 23219-2447 U.S. Attorney’s Office (Eastern District) Alexandria Office 2100 Jamieson Ave. Alexandria, VA 22314 U.S. District Court (Richmond) 1100 E. Main Street Suite 302 Richmond, VA 23219-3525 United States Marshals Service U.S. Department of Justice 401 Courthouse Square Alexandria, VA 22314 Virginia Bar Association 701 E. Franklin St., Suite 1120 Richmond, VA 23219 Virginia CARES 108 Henry St. NW 3rd Floor Roanoke, VA 24016

Division of Vital Records P.O. Box 1000 Richmond, VA 23218 Virginia Department of Social Services 801 East Main Street Richmond, VA 23219 Virginia Lawyer Referral Service 707 East Main Street Suite 1500 Richmond, VA 23219 Virginia Parole Board 6900 Atmore Drive Richmond, VA 23225 Virginia State Police Local Office 3804 Loren Drive Fredericksburg, VA 22408 Virginia State Police Division I P.O. Box 1310 Bowling Green, VA 22427 Virginia Workers Compensation Commission P.O. Box 20246 Alexandria, VA 22320-1246

MISSION

Rappahannock Regional Jail MISSION The primary mission of the Rappahannock Regional Jail is to provide protection for the people of the Commonwealth of Virginia from those who have been remanded into custody. As the conditions of confinement are important in an effective jail system, we make a commitment to provide a humane environment for those confined. The Rappahannock Regional Jail will use cost-effective design and construction methods and will be operated by properly trained personnel using the principles of direct supervision, to provide a secure, safe, efficient, progressive and humane facility for both staff and inmates. The Rappahannock Regional Jail will provide inmates an opportunity for personal growth through the implementation of academic and life skills programs and substance abuse counseling and education. The Rappahannock Regional Jail is a public service organization that has an integral place in the public safety community and is therefore obligated to keep the public informed of its costs and the effect of policies and legislation governing and impacting the operation of this facility. That the Rappahannock Regional will utilize cost-effective design and construction methods in the building of future facilities to allow operations in an efficient, secure, progressive, effective, and humane manner. That the Rappahannock Regional jail is a public service organization; therefore, to be effective as such, it requires that the public be informed as to the cost and the effect of policies and legislation governing and impacting the operation of this jail. That the Rappahannock Regional Jail will uphold the Constitution of the United States, the Constitution of the Commonwealth of Virginia, and will comply with the Jail Standards of the Commonwealth of Virginia.

Bail Bond Companies & Agents* Bail Bond Company

Phone Number

A-Allstate Bail Bonding

(540) 720-0111

A American Bail Bonds

(540) 899-0911

Ace Bail Bonds

(540) 372-1443

All Night & Day Bail Bonds

(540) 372-4000

Angel’s Bail Bonds, Inc.

(540) 659-2277; (888) 224-5688

Bail Bonds VA

(540) 720-0119

Chance’s Bail Bonds

(540) 720-3278

Family Bail Bonding

(540) 288-5488

Free U Bail Bonds

(703) 368-1661; (540) 710-5787

Freedom Bail Bonding

(540) 288-9500

Heflin’s Stepping Out Bail Bonds

(540) 288-8827

Priority Bail Bonds

(540) 288-9393

White Oak Bail Bonds

(540) 368-8001

Individual Agent

Phone Number

Associated Company DCJS Number

Gina Castro

(540) 720-0111

A-Allstate Bail Bonding

Stacie L. Chandler

(540) 371-7558

Angel’s Bail Bonds, Inc.

295109

Brian Cole

(703) 368-1661

Free U Bail Bonds

99-71579

Dave Davis

(540) 288-9500

Freedom Bail Bonding

99-243589

99-194582

Enrique Domenech

(540) 288-5488

Family Bail Bonding

99-175897

Vanessa Domenech

(540) 288-2002

Family Bail Bonding

99-253513

Aaron “Chance” Duncan

(540) 720-3278

Chance’s Bail Bonds

99-175763

Dave Gambale

(540) 288-9500

Freedom Bail Bonding

99-018443

Les Heflin

(540) 288-8827

Heflin’s Stepping Out Bail Bonds

99-200805

Lynette Heflin

(540) 372-1443

Ace Bail Bonds

99-225746

Ed Lacy

(540) 899-0911

A American Bail Bonds

99-176440

Kim French Mack

(540) 372-4000

All Night & Day Bail Bonds

99-175139

Angel M. Miller

(540) 659-2277

Angel’s Bail Bonds, Inc.

179360

Edward Porto

(540) 368-8001

White Oak Bail Bonds, LLC

99-185485

Terry Thacker

(540) 288-9393

Priority Bail Bonds

99-224392

Joey Tropea

(540) 288-9500

Freedom Bail Bonding

99-184523

Bill Weisband

(540) 720-0119

Bail Bonds VA

99-176458

*As of 11-01-13

Serving the Counties of King George, Spotsylvania, Stafford and the City of Fredericksburg, Virginia

Rappahannock Regional Jail P.O. Box 3300 Stafford, VA 22555-3300 000001