Birthdays William Pietrzykowski.................... October 1 Matthew John Pasquarella............ October 1 Norma Bocanegra.......................... October 1 Cortney Anderson.......................... October 4 Lizzie Vazquez................................. October 5 Heather Maloney........................... October 6 Colleen Lewis................................. October 8 Courtney Rhines............................. October 11 Ellen Kaminsky............................... October 12 Bianca Morris................................. October 12 Sally Burns...................................... October 14 Stephani Miranda.......................... October 14 Christopher Reybrouck.................. October 15 Richard Baer................................... October 15 Dawn Trotter.................................. October 20 Cornelia Meredith.......................... October 21 Nicole Coonly................................. October 21 Krista Fenske.................................. October 22 Richard Fleurant............................. October 24 Susan Buck..................................... October 26 Denise Scull.................................... October 29 Wanda Jimene............................... October 31 Alexandra Dickson.......................... October 31
Anniversaries In August, the New York State Department of Health AIDS Institute held a PrEP Implementation Forum. At this forum, health care providers from across the state shared the successes and challenges they’ve faced with the rollout of PrEP therapy. As the administrative lead on Evergreen’s PrEP pilot program, I was invited to be part of a panel of presenters, to share our experience, and answer questions. It was very satisfying to see, among hundreds of health care providers, that the conversation concerning PrEP has finally shifted away from questions of efficacy and why we need it, and toward how we can best make PrEP therapy available to those who need it. Getting general practitioners up-to-speed about PrEP remains a challenge, but there were many private practitioners attending the forum, and they received useful feedback from experienced organizations like Evergreen. The best news of all about PrEP in New York State is that every PrEP pilot presenter at the forum was seeing a steep increase in the number of PrEP prescriptions in their clinics. So word is getting out about PrEP, and the education and outreach initiatives are paying off. - Mike Lee
Sally Burns........................................9 years Sheila Marcheson.............................7 years Siobhan Fitzgerald-Cushing..............3 years Lindsey Soroka..................................3 years Christopher Miller............................2 years Laurie Abbatessa..............................2 years Christopher Reybrouck....................2 years Sarah Gardner..................................1 year Brittani McKay..................................1 year Emily Oaks........................................1 year Mindi Mietlicki..................................1 year Kyle Savage.......................................1 year Alan Benjamin..................................1 year Your Continued Dedication and Hard Work Are Noticed and Appreciated - Management Team
Lance won’t assign female sales reps to certain clients. “It’s dog eat dog in those places,” he says. “These ladies would get eaten alive.” After hours, Brianne enjoys going out to dance clubs with coworkers, who have nicknamed her “party dog.” Brianne laughs it off, saying, “I work hard, I play hard.” Edgardo loves to tell jokes, including some with sexual content. “The war between the sexes is older than all of us,” he says. “That’s why everyone always laughs.” Shavonna often touches or hugs her co-workers, male or female, when she talks to them. “I’m just an affectionate person,” she says. “I believe in the power of hugs.” If you asked these people whether they thought sexual harassment was wrong, no doubt they’d say, “Of course!” They might be shocked to learn
that their behavior could be considered sexual harassment. People with good intentions, who believe their behavior is completely acceptable, may unknowingly commit sexual harassment. We may think our actions are harmless, but what matters is the way our actions are perceived by others. To bridge the gap between our intention and their perception, we need to examine our own values and attitudes. All of us have certain beliefs and values about important things in life, including sex and gender issues. These beliefs were formed by a number of factors: our ethnic or geographical history, family background, culture, education, and previous life and work experience. For example, Shavonna’s belief in “the power of hugs” may be rooted in a
family custom. Some of our beliefs may actually be biases or prejudices that have no basis in fact. For example, Lance, the guy who won’t assign women to “dog eat dog” clients, may believe that women are weak, and must be protected. Like it or not, we need to take a hard look at our personal beliefs, and understand that other people may not share our values. In fact, they may find the behaviors associated with them to be offensive. Our behavior in the workplace must reflect what is expected and accepted, not what we believe is acceptable. Where is the “workplace”? Brianne, the “party dog” in our example, knows proper behavior and decorum is required in the office. But she thinks those standards don’t apply after hours. In reality, the workplace extends to any situation that
involves interaction with co-workers or business associates. This includes office events or parties, business trips, meetings with customers, even socializing with co-workers after hours. Anything you say or do in these situations is subject to the same restrictions that apply in the office. Even if other people appear to overlook after-hours behavior as “all in fun,” they are forming an image or perception in their mind. That image may lead them to misinterpret future behavior in the office, resulting in sexual harassment issues. And it only takes one. Joke-telling Edgardo may think his behavior is acceptable because everyone is laughing, but that isn’t necessarily true. Sexual harassment occurs if just one person is offended. In a group situation, it may be awkward or embarrassing for one person to speak up, so you may not know you’ve offended anyone. What should you do when someone admits that you’ve offended them? Never say “I was only kidding,” or “I didn’t mean any harm”— even if that feels true to you. Apologize, and stop the behavior at once. Your attitude must show that you respect the person enough to accept their reaction to your behavior. It may take a great deal of courage for someone to speak up, and you should actually be grateful if they do. Remember, a person does not have to tell you before bringing a complaint against you. It’s up to you to realize how your behavior might affect another person. In certain situations, it’s difficult to define appropriate behavior. These guidelines may help to clarify some gray areas. • Although your values may tell you that any compliment is a positive gesture, be careful never to make comments that contain sexual references or innuendoes. • Touching someone in a way that has sexual overtones is never appropriate. Keep any physical contact brief, including normal contact such as shaking hands or patting someone on the back. • Both men and woman select clothing that accentuates their best features, and this is fine as long as the attire is within the parameters of
acceptable business attire. It is never appropriate to ogle or make comments of a suggestive nature, no matter how someone is dressed. • Displaying materials that contain sexual content is inappropriate in the workplace. • Jokes, teasing, or sexual innuendoes may seem to be accepted in the office, but they can easily cross the line and become offensive. A simple guideline is to never say anything that contains a sexual reference. The legal definition of sexual harassment is “unwelcome sexual advances, requests for sexual favors, or verbal or physical conduct of a sexual nature.” Remember, the receiver of the action or words, not the giver, defines “unwelcome.” Before you act, take a step out of your own belief system and consider how someone else might perceive your action, or how you would feel if someone spoke that way to your parent, spouse, or child. Understanding your own motives and values will help you to recognize and prevent sexual harassment.
Questions and Answers Q. The players on the office baseball team put a lot of heart into their games. This often includes peppering their encouragement and cheers with offensive or “salty” language. They say it’s ok since they’re out of the office. Are they right? A: No, especially if they’re playing on a company sponsored team, where they represent the company. Even if it’s just an informal game, they should be aware that after-hours activity involving business associates is subject to the same rules that apply at the workplace. Offensive language is not appropriate. Q: Angela came to the office holiday party in a low-cut dress. As she walked in, one of the guys whistled and said, “Look, guys — Santa just delivered my present!” Was the comment appropriate? A: No. The reference to Angela as a present
is a demeaning sexual innuendo. Though the speaker may believe that her outfit invited this kind of comment, attire is never an excuse for inappropriate sexual comments or conduct. Q: A guy in my office told an offensive joke to my receptionist, and she laughed. When I told her a similar joke, she got angry and told me not to tell this kind of joke, as she found it offensive. That’s not fair. A: It may not be fair but it happens all the time. Many factors go into someone’s perception of others, including whether they like you, or what their business relationship is. Different situations can change a person’s reaction. Don’t assume that your receptionist welcomes racy jokes just because she laughed at one; she told you to stop, and you need to respect her wishes. Q: While Tyson was in Cheryl’s office, her screen saver came on displaying a montage of barechested men in provocative poses. The screen was facing her back so Cheryl never noticed that it was on, and Tyson was too embarrassed to say anything. Did Cheryl do anything wrong? A: Yes. Even though she was unaware that Tyson was placed in an uncomfortable position, she opened up the possibility for a problem when she loaded a provocative explicit screensaver on her office computer. This potentially offensive item has no place in an office environment. Q: Jenna often makes sales calls with a vendor’s rep who has a habit of using his hand to briefly guide her through building entrances. He occasionally gently touches her arm or elbow. Jenna doesn’t mind his behavior, but wonders if it is appropriate. A: Since the physical contact is brief, it’s appropriate. However, the important issue is that the behavior does not make Jenna feel uncomfortable. If it did, then she should mention it to the sales rep and ask him to stop. C
$500 IS A LOT OF EXTRA MONEY. WITH $500, YOU COULD BUY $......... 70 12-oz bags of Dunkin Donuts ........... Pumpkin Spice coffee at Target $......... 125 viewings of Hocus Pocus on ........... Amazon Prime $......... 166 cider slushies at Mayer Bros. ........... Cider Mill Store ........... It’s easier than ever to earn ........... $500 from Evergreen’s ........... Employee Referral Program!
Here’s How: 1......... Refer a qualified friend 2......... Rack up your rewards! ........... $100 after referee is ........... employed for 30 days ........... $150 after referee is ........... employed for six months ........... $250 after referee is ........... employed for one year
Don’t Forget! $......... Tell your friend to write ........... your name on their application $......... Fill out the Employee Referral ........... Form, and return it to HR $......... 24 pairs of Polar Feet fleece socks
Atari and Candy Land. - Magali Maldonado r The Cabbage Patch Kid. I loved her deeply. I dressed her up, bought her a miniature crib to sleep in next to my bed. I suppose this taught me to be nurturing! - Monique Stays r Capture the Flag. - Rob Baird r My favorite toy was Vac-Man, it was an elastic toy. - Jeffrey Santiago r Anything outside! - Susan Buck r Go-Karts, or anything that went fast. - Andon Ticco r Volleyball. - Cecil Sutton r I was a pretty big fan of Perfection and Don’t Spill the Beans - Sal Sciandra r Glow Worm and my brother’s Tonka Dump Truck - Lindsay Zasada r Game Boy was my favorite game as a child! Pokemon and Street Fighter all day! - Jasiel Guzman r Jurassic Park/Power Ranger/Barbie anything! - Jimi Konidis r My Snoopy Sno- Cone machine. - Kimberly Brown r I had three games: Spades (my parents taught me to play at age 8), Dominoes (same thing, 3rd grade), and Monopoly (it wasn’t a REAL game until someone left the room crying). Fun times!! - Maisha Drayton r My favorite toy as a child was My Buddy. I used to sing the song from the commercial constantly, and can still remember the happiness I felt when I opened him up on Christmas morning. Strangely, a boy with a doll was not as frowned upon thirty years ago. - Joseph Ryan r My Lego blocks. I still have them. When my nephew is old enough, I’ll pass them on to him. Maybe. - John Carocci
Who would I like to be more like? I adore the Dalai Lama (after reading The Art of Happiness, why becomes very apparent) and Bessel Van Der Kolk, M.D. as he’s so very well resourced and knowledgeable. I hope to be that, oh perhaps in the next 30 years | Monique Stays A I wanna be myself. I wanna be able to inspire myself to be a better me. | Jeffrey Santiago A My mom inspires me. I would be grateful to be like her. She is a strong, loving, giving, caring, woman. | Susan Buck A John Muir, the “Father of the National Parks”. His accomplishments are felt today through his activism, creativity, and passion to convey that all life was sacred and that there was a oneness between human culture and wild nature. | Andon Ticco A I would like to be more like my mother, because she inspires me to be the BEST me possible! | Jasiel Guzman A My Uncle Shawn inspires me because of his love of life. And he never judged anyone. | Jimi Konidis A I’d like to be more like my parents. They raised 7 kids on a very modest income, and their kindness and compassion for others always inspires me to want to help others. | Rob Baird A I would like to be more like my 2-year-old niece, Addie. To watch her fearlessness, boundless creativity, and unquenchable thirst for knowledge, all with a complete lack of selfconsciousness or vanity, is to be inspired every day. Not to mention her sense of fashion. We could all learn something from the mind of a toddler. | Joseph Ryan
HAVE
you ever used a panel from a Dilbert comic strip to spice up your PowerPoint presentation? If so, you’re guilty of copyright infringement. Surprised? Although it’s not a criminal violation, copyright owners can and do file civil lawsuits to protect their rights. The explosion of material available via digital media has made copyright infringement easier than ever before. It has also made copyright holders more aggressive in cracking down. What is Copyrighted? Copyright laws protect creative work in printed or electronic form, including books, articles, lyrics, pictures, movies, music, scripts, film clips, and software. Many people don’t realize that copyright protection is automatic, as soon as an original creative work is created. Copyright doesn’t need to be registered in order to be protected. Fair use (or fair dealing, for our Canadian readers) allows people to use “fair and reasonable” excerpts of materials for certain purposes such as research or teaching. Fair use doesn’t clearly
define how much you can use or how; that’s up to the copyright holder. Works that are in the public domain can be used freely. These include works where the copyright has expired (usually 50 years after the death of the author) and works owned by the U.S. Government, including their web sites. Facts can be reprinted freely, and are not subject to copyright. However, if facts are uniquely expressed, the expression is subject to copyright. Reports completed by market analysts and consultants, in which conclusions are based on their own research and analysis, are protected. You can use information that has been put on the internet “expressly or deliberately” with a message from the copyright owner granting it to the public domain. Advances in technology have made all sorts of copyrighted materials more easily available, and have also allowed copyright holders to take new steps to protect them. Many companies are using Digital Rights Management (DRM) technology that allows the creator of an electronic document to prohibit editing, copying and pasting, or printing
all or part of the document. Some DRMs can even control documents after they’re installed on a PC, server, or backup disk. Another new technology is digital watermarking, a process that embeds digital code in audio, images, video and printed documents. The code can’t be seen in normal use, but is readable by computers and software that can scan the internet to find illegal copies. Technology has also made it easier for copyright holders to license their works. United Media, who owns the copyright to that Dilbert cartoon you stole, has a website which takes requests for use, and sets fees accordingly. On a much larger scale, the Copyright Clearance Center (www.copyright.com) licenses text reproduction rights for more than 1.75 million copyrighted works and more than 9,600 publishers. They provide licensing systems for the reproduction and distribution of copyrighted materials in print and electronic formats to thousands of subscribers, in compliance with U.S. copyright laws. Their technology allows publishers to quickly price and sell the right to use licensed materials. C
There are a number of common – but incorrect – perceptions about copyright protection:
Frequently Asked Questions and Answers About Copyright Infringement:
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Q. I included artwork copied from a website in a presentation. Is this acceptable? A. Some graphics are specifically placed in the public domain on websites, meaning that they are intended for use by the public. Others are copyright protected and should not be used in this way. Check the website to be sure which category your graphic is in. If it is not in the public domain, get permission to use it for the purpose of your presentation.
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Copyright violations are okay as long as you don’t profit financially. Incorrect. The laws apply even if you didn’t make any money on reprinting or using the material. Anything posted online as “anonymous” is okay to use. Incorrect. Web postings often lack acknowledgment, and calling it “anonymous” won’t cover you if you use it illegally. It’s okay to use material if it doesn’t have a copyright notice. Incorrect. Copyright laws still apply, whether the document is in print or electronic format. Assume websites are copyrighted unless they expressly say they’re in the public domain. Crediting the source is all you need to do. Incorrect. This does protect you from the ethical issue of plagiarism, taking credit for work you did not create, but giving credit is not the same as getting permission.
When learning about copyright laws, some people ask, “What’s the real risk of getting caught and sued?” No ethical or legal question should be addressed by wondering the risk of getting caught. Copyright protects creative work, and the laws must be obeyed.
Q: I want to photocopy an article about Evergreen that was in a local publication, so I can mail it to prospective donors. Is it okay to do this? A: Check with the General Counsel before using the article. In certain cases, Evergreen may already have a blanket approval to republish and reprint this kind of article. If not, you will need to obtain specific permission to copy and distribute the article. Q: I wrote an article for use in marketing materials. It was written on company time as part of my job responsibilities. Who owns the copyright on this article? A: Material created by employees is copyrighted by the company, not by or for the individual who created it. The copyright statement on the materials should be in the name of the company. If the article is published by a magazine or journal, copyright may revert to them, though the exact details depend on the agreement we make with the magazine. Q: A colleague at another agency recommended a training video that she said was helpful to her team. I’d like to show it to my team, but I can’t justify the cost. Can I borrow her video and make a copy? A: Video materials are copyrighted. If you want to show it to a team of any size, use a legitimate copy. Some training materials are licensed for specific use, so even an original copy of the video may not be legal for our use.
Connections OCTOBER 2015
PUBLISHER/LAYOUT
John Carocci
COPY EDITOR
Martha Sawicki
CONTRIBUTORS
Tasheri Artis Melissa Lorenzo Martha Sawicki Laura Pasquarella Derek Miller Michele Ogden Mike Lee
Connections is a monthly newsletter for employees of the Evergreen Association (that’s you). Send suggestions, photos, story ideas, or a friendly hello to John Carocci.
Last month we learned how to log in to MXIE and bind our PC to our phone. If you got through that tutorial, you would have been rewarded by the sight of the MXIE user interface. But how do all of those buttons, windows, and doohickies actually work? Well, hold on to your butts because those buttons, windows, and doohickies will be the subject of this month’s ‘Getting to Know MXIE’ tutorial! Pictured at right is the default view of MXIE. If yours looks different, don’t worry. The interface is completely customizable. The MXIE user interface is made up of a number of sub-windows that can be resized, detached from the main window, or completely hidden. The sub-windows are grouped by function. For example, there is a button for sending a call, another for sending a text message, yet another for viewing voice mails, and so on. Each sub-window can be opened by clicking its icon at the top of the screen. In our screenshot, there is a red rectangle around these buttons. Notice that each sub-window has a few buttons in the upper-right hand corner. First is the ‘Detach’ button: Pressing this button will cause the sub-window to pop out of the main MXIE interface into its own separate window that can be dragged around your screen. Second, note the button. This button will close the sub-window. You can also resize sub-windows by clicking and dragging the edge of the sub-window. You can move a sub-window to a new area within the interface by clicking and dragging on the title of the sub-window. Next we will briefly discuss a few of the basic functions available.
(1) This button allows you to choose your current status. The default setting is ‘Available’ but it can also be set to ‘Not Available’, ‘Busy’, ‘At Lunch’, ‘In a Meeting’, ‘Be Right Back’, and ‘Appear Offline’. This status is what others will see when they view you in MXIE. (2) The search bar allows you to quickly find another MXIE user, and place a call or instant message to them. (3) The Call Log shows all of your recent inbound and outbound phone activity. (4) The Buddies section is a customizable list of contacts you want to be able to call quickly. You can add names to this list from the Address Book. (5) Your voicemail shows your voicemail messages. You can listen to them, delete them, or place a return phone call from here. That covers this episode of ‘Getting to Know MXIE’!
Connections: What’s your position at Evergreen? Harry: I’m a Peer Navigator for the Connect Plus Program. What do you love about working at Evergreen? I love being around people, and making them laugh and feel good about themselves. What is your dream job? Being a Peer Specialist, knowing every aspect of peer navigation. Is there a staff member at Evergreen that’s been helpful in your transition? Rashida Williams has been so real, and has brought out so much joy in me. To have people like her around me that love and accept me and guide me has been incredible. During your journey of recovery, what do you wish you knew then that you know now that would help others? The awareness of Evergreen. If I had known about Evergreen, I would have come here sooner! What do you like to do in your spare time? I love to go to Delaware Park, watch the Willow trees and meditate. I also love to listen to old school R&B. I named the AA group that I run “What’s Goin’ On” after my favorite Marvin Gaye song.