The Event by Film & Event Media

The

Event

Issue 10 2012

Africaâ&#x20AC;&#x2122;s Leading Meetings Industry Magazine

Party Planning Meetings Africa Restructured IFES Coming to Africa 51st ICCA Congress

Image Courtesy of Absolute Collection

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The

Event

CONTENTS

Africaâ&#x20AC;&#x2122;s Leading Meetings Industry Magazine

www.theevent.co.za

Exhibition Venues Africa Bullish on Future

IT&CMA and CTW Thailand

ICCA Congress

Publisher: Lance Gibbons lance@filmeventmedia.co.za

What You Need to Know About the Asian MICE Industry

Executive Editor: Maya Kulycky maya@filmeventmedia.co.za Business Manager: Taryn Fowler taryn@filmeventmedia.co.za Sales Manager: Rhoda Webb

Report from San Juan, Puerto Rico

12 IMEX America A Snapshot From Las Vegas

rhoda@filmeventmedia.co.za Head of Design: Zaid Hendricks zaid@filmeventmedia.co.za Sales and Marketing Assistant: Robyn-Lee Malan

13 AIPC Global Survey on Convention Centres 14 IFES Conference Coming to Africa in 2013

robynlee@filmeventmedia.co.za

16 Wine Tourism in SA A Report on Industry Impact 57 2nd Avenue Harfield Village Claremont

18 Meetings Africa 2013 Making a Change

7708 South Africa Telephone: +27 21 674 0646 www.filmeventmedia.co.za

DISCLAIMER: Opinions expressed in The Event do not necessarily represent the official viewpoint of the editor or the publisher, while inclusion of adverts/advertising features does not imply endorsement of any business, product or service. Copyright of this material is reserved. While every effort has been made to ensure the accuracy of the information contained in this publication, The Event and/or its employees may not be held liable or responsible for any act or ommission committed by any person, including a juristic person, referred to in this publication. It and they furthermore accept(s) no responsibility for any liability arising out of any reliance that a reader of this publication places on the contents of this publication.

Join us

24 Party Planning Trends Cover Story

32 Association Spotlight 36 Acheivements 37 Opportunities 38 Directory Listings

Lance Gibbons

A LETTER FROM THE PUBLISHER - POINTS TO CONSIDER This year has flown by and has been marked by many trials, tribulations, and changes in our industry. However there have never been so many opportunities for growth. It is said that out of difficult times comes creativity. Hopefully soon we will be complaining about the workload! As you can see, our publication has taken on a new design and has a fresh editorial look at the global meetings industry. Thank you for all your wonderful comments and congratulations on our new look and feel, the move has certainly been for the best. Editorial has taken on a new life with the timely arrival of our new Executive Editor at Film & Event Media, Maya Kulycky. Maya has many accolades behind her name but none more relevant than her knowledge of business and sector development. With a strong editorial focus and a push into Africa and the rest of the world we believe that The Event will continue to be a must read for the industry and will exceed our advertisersâ&#x20AC;&#x2122; goals. We are also happy to announce that we will be re-launching our new website in the coming months. It will be a powerful resource providing more content and ease of use. Thank you for your support! Kindly, Lance

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NEWS

EXHIBITION VENUES -- AFRICA BULLISH ON FUTURE

hen you look at a world map of exhibition space from UFI, The Global Association of the Exhibition Industry, you would be forgiven for considering the African continent an underperformer. Last year, only two percent of the world’s venues and indoor exhibition space were in Africa, and the trend from 2006 to 2011 was a six percent loss in global exhibition space. But experts are bullish on the future, and note that in 2012 changes are afoot. Sue Gannon, EXSA GM, says “We have seen a real sudden influx of international exhibition organizers coming into South Africa and setting up shop here. At the same time they are looking towards Africa too and probably using South Africa as a stepping stone into Africa. We have members already doing business in Nigeria, Angola, Kenya, etc. It’s a relatively new industry moving into Africa and will only improve as suitable venues come on stream throughout the continent.” According to the UFI report, Europe and North America offer the highest venues capacity, with 48% and 24%, respectively, of the total indoor exhibition space. But when it comes to growth, they reported a modest

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five and seven percent. The real boom in venues capacity is in Asia, where their share of the world’s total went up 38%. That puts Asia’s ranking in terms of highest venues capacity third -- providing 20% of total indoor exhibition space. But the African continent’s primary competition comes from Australia and South America -- other long-haul destinations for European business tourists. Australia ranked number eighteen in the world for indoor exhibition space in 2011, 0.8% of the world’s total and only four percent of what Asia has on offer. South America was home to four percent of venue and exhibition space last year and their share of total indoor exhibiton space increased seven percent between 2006 and 2011. Brazil is South America’s powerhouse -- it ranks number eighth in the world in terms of indoor exhibition space and accounts for a massive 54% of Central and South America’s total space. The only other country in that region in the same league is Argentina, which ranks 29th and provides 11% of Central and South America’s total space. The African continent is high in the worldwide rankings too -- South Africa is number 26 on the list, providing 38%

of Africa’s indoor exhibition space. But is a comparison worthwhile? Says Sue, “due to the size of our venues, we really wouldn’t compare to the overseas venues. But as I’ve mentioned our local markets are flourishing in both trade and consumer exhibitions. As a destination for internationals coming in -- they would look at the costs of getting here and you must realise we are a long-haul destination coming from Europe so we would be up against Austrailia or Brazil/South America. The new South African National Convention Bureau is actively going into the international marketplace promoting South Africa as a destination at all the international events and we would forsee more business coming into the country in the years ahead. Business tourists bring far more money into the country than a leisure tourist. And look what we have on offer once they get here!” South Africa accounts for a third of all the exhibition space available on the Continent, almost entirely from space available at the eight biggest venues. The largest venue is Johnannesburg Expo Centre, but other venues are bulking up their capacity. The ICC Durban has undergone a recent expansion, and the Cape Town

Convention Centre (CTICC) is poised to embark on a expansion that will double their exhibition space -- a project they believe will help realize a vision to meet growing local and international demand for worldclass meetings, conferences, and exhibitions. Says Sue, “our cities have all got major convention centres in place and Port Elizabeth will soon be coming on stream with their new development...the CTICC is doubling its capacity in the next few years, the ICC Durban has already recently expanded. Johannesburg sits with five major exhibition venues, so you can see the trend of expansion in our local market.” But it’s not just South Africa that is bullish on the future for exhibition venues on the continent. “I would say Nigeria and Keyna are the most buoyant markets,” says Sue, “further north Egypt has a good industry which I am sure will come back on stream once their internal problems are sorted out.” As the global economy finds its footing, the industry is expected to regain its strength. In the meantime, competition continues to be fierce -- UFI identifies motivatiors behind the “development race” that include the need to enlarge facilities to keep the growing shows from moving, growing awareness by local authorities of the benefits of the industry both in terms of direct and economic impact, and the coexistence of various economic models and financial expectations. How will Africa fare in this new landscape? Industry leaders are bullish on the future and are building foundations that they hope will tip the scales in the Continent’s direction in the coming years.

NEWS

AFRICA -- READY TO BUCK THE TREND

Source: UFI World Map of Exhibition Venues December 2011

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NEWS

5 THINGS YOU NEED TO KNOW ABOUT IT&CMA & CTW THAILAND IT&CMA Oct 2012 - Thailand

rom 2-4 October, meeting, incentive, convention, and exhibition (MICE) industry leaders gathered in Bangkok, Thailand for the 20th IT&CMA and 15th CTW AsiaPacific event, bringing together buyers and suppliers who are focused on Asia. Here are five things you need to know about the gathering. A record high 2,579 delegates from 57 countries/ territories registered for IT&CMA and CTW Asia-Pacific 2012. The number of exhibiting companies and organizations remained level with last year -- 325 exhibiting companies and organisations this year versus 335 last year, with a slight increase in buyers and corporate managers -- 497 in 2012 versus 491 in 2011. Participants were offered exhibition features including destinations, products, services and solutions relating to meetings, incentives, conventions and events.

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This year, for the first time, IT&CMA and CTW AsiaPacific incorporated a luxury travel component. According to Darren Ng, Managing Director of TTG Asia Media, which organises the event, “the show’s first foray into luxury travel has yielded a modest number of exhibitors in this niche, including new participant Sofitel So Bangkok and returning Silversea Cruises, along with several upscale properties from Banyan Tree and Pullman that are keen to tap into this sector.”

It was easier than ever for buyers and suppliers to connect. Previously, the event had seperate networking areas for different delegate groups. This year there was a single networking area, the “Global Networking Zone” that allowed all delegates to network between business appointments. In addition, attendees could use a

smartphone application called Crowdcomms to get access to the latest program highlights, lists of all attending delegates, floor plan, and other event information. It even worked if users were offline. IT&CMA and CTW Asia-Pacific offered the largest collection of Asia-Pacific MICE suppliers, with new particpating companies forming close to 50% of total exhibitors. This gave buyers a new supply of destinations, products, and services. The percentage of new MICE buyers was 63%, an all-time high. Buyer and corporate travel managers attended from 52 countries and 15 territories, with buyers from Austria, Mexico, and Peru attending this year.

Film & Event Media’s Publisher, Lance Gibbons was at IT&CMA and CTW for a first-hand look at how the

industry in Asia is evolving. “It’s a market that is now travelling out of its traditional regions. Although very cautious about safety, they have a growing need for exciting incentive products around the globe. Food is important to this market, and understanding cultural differences and needs is a must. Without the insight into this culture, forging relationships will be challenging. But as a people they are extremely humble and kind. The product offering from this region is impressive with more professional services being offered. The cost effective value of this region makes it a must to consider. Language and cultural understanding is still a key factor to make successful meetings or incentives. Food is fantastic, venues world class, general attitude of peoplewilling to help regardless of language barriers. The natural beauty of the region makes Asia a great package for incentive travel and meetings. Many new hotels being built with conference facilities. They are gearing up to host you...”

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NEWS

AT A GLANCE: 20 YEARS of IT&CMA, 15 of CTW

T&CMA and CTW originated as individual events 20 and 15 years ago, respectively. Here is a snapshot of the events and how MICE and Corporate travel in Asia have evolved.

Reflections from Darren Ng, Managing Director of TTG Asia Media, Event Organizer

Q. What are TTG’s plans moving forward? A. After 11 years in Thailand (since 2002), IT&CMA and CTW is hopeful that this partnership with Thailand Convention and

Exhibition Bureau (TCEB) – whose support of the event has been tremendous to its success – will continue. Thailand’s rising strength as an important MICE destination in Asia promotes not just Thailand as a destination but contributes to the collective strength of Asia’s ability to oﬀer limitless MICE opportunities. This perspective is one that IT&CMA and CTW also shares. That is why the event takes the lead in having the strongest representation of Asia-Pacific MICE and Corporate Travel suppliers in comparison to any other show in the world. This is testament to our region’s readiness to cater to these segments in terms of both diversity and infrastructure. Taking this point further, the IT&CMA series of events has since expanded from the very first IT&CMA. The potential and power of China and India could not be ignored. In April 2007, TTG launched IT&CM China in Shanghai to promote China to the world and the world to China. In August 2012, TTG launched IT&CM India in Delhi NCR to promote India to the world and the world to India.

Through these three strong B2B MICE platforms, TTG has provided opportunities for Asia to reach out to the world. I believe there is a lot of potential for this region to grow exponentially. Both IT&CM China and IT&CM India also have corporate travel components that are relevant for Corporate Travel Managers in those countries, but IT&CMA and CTW remains as the only event that has a full-fledged Corporate Travel programme. There is more room for CTW to scale new heights and we will be focusing on doing that. Moving forward, we will also be leveraging on technology to make IT&CMA and CTW (along with the other IT&CM series of events) more conducive and eﬃcient for everyone – buyers, corporate travel managers, exhibitors, the media, and trade visitors – to conduct business face-to-face.

Source: ITCMA 2012_flipbook

Q. Why did TTG launch IT&CMA in 1993 and CTW in 1998 when both MICE and Corporate Travel were still in their infancy? A.Both IT&CMA and CTW were born from opportunities that the company identified as new with lots of growth potential. This took place back in the 1990s when leisure travel in the region was doing well, but both MICE and Corporate Travel were still relatively new concepts. We saw the gaps, took the plunge and decided to fill it. In the case of IT&CMA, we had

the support of AACVB (Asian Association of Convention and Visitor Bureaus set up in 1983) that was ready to step up eﬀorts to raise the MICE platform and the level of sophistication and capabilities of the MICE inustry in Asia to increase its competitiveness and to drive business to the region. With CTW, we took the lead from the success that Corporate Travel has had in the United States—a market that was very much a trend-setter. We saw how Corporate Travel would soon hold similar significance in Asia-Pacific, and became amongst the first to educate the region here. Singapore, being an increasingly important global business hub in Asia-Pacific with international brands setting-up their regional headquarters here, was the choice destination for the event, up until its co-location with IT&CMA in 2004. For both events, TTG was fortunate to have had the foresight to get the ball rolling and have the first-to-market.

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Travel Incentives

Lifestyle Experiences

Long Service Awards

Conference Management

NEWS

3 THINGS YOU NEED TO KNOW ABOUT THE ICCA CONGRESS

an Juan, Puerto Rico was the setting of the 51st ICCA Congress from 20-24th October. Specicalists in organising, transporting, and accommodating international meetings and events gathered at the congress. Here are three things Film & Event Media discovered at the event. The closing session kicked off ICCA’s 50 year anniversary campaign. The celebration will last throughout the year, ending at the 2013 ICCA Congress in Shanghai, China. The International Congress and Convention Association was created in 1963 by seven travel agents from continents across the globe. Today, ICCA has over 950 member companies

and organizations in nearly 90 countries with 40 staff of 15 nationalities working out of six offices in different regions. Says ICCA CEO Martin Sirk, “this anniversary gives us a great platform for the next stage in ICCA’s evolution. During 2013 we’re projecting that we will pass the 1,000 member mark, so we’ll be investing in numerous projects to deliver more customised and personalised services, and we’ll also be rolling out a major upgrade to our services for international association meeting planners. It’s vital that as we continue to grow we retain the personal engagement that has been a hallmark of ICCA membership for half a century.”

Africa and the Middle East were in the spotlight. As

ICCA President Arnaldo Nardone stated, “We have started to build a representative presence in Africa and the Middle East to complement our existing network of regional offices; our membership numbers continue to increase in all regions of the world but without comprimising on the quality of those members... More and more ICCA membersare discovering how to effectively use our global network, new innovative partnership models are emerging, and the continuing strength of the international association meetings market means that we are constantly increasing the size and depth of our association database.” So how did African participants in the Congress find it? Film & Event Media’s

publisher, Lance Gibbons, reported from Puerto Rico. “What I found most useful was the First Time Attendees session whereby they ran through all the elements of the conference including the unbelievably brilliant app “SPOTME”. This app allows you to message each delegate, exchange business cards by means of QR codes, set reminds, programme updates and alerts, meeting requests -- simply fantastic. Part of the orientation was a talk on how to maximise your networking skills in order to do great business. Basic tips on body language, eat well in order to stay focussed and follow-up on leads when back at the office. It’s surprising how many people don’t do this.”

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NEWS

SNAPSHOT: ICCA CONGRESS ANNOUNCED AT ICCA... IMR footprint grows as publisher network expands International Meetings Review, the worldwide meetings industry media network, is expanding with the addition of two new partners - Meetings Net, in the USA, and The Event Magazine, in South Africa. The move adds both content and distribution in those regions and takes the weekly distribution of electronic news alerts to more than 300 000 through

ICCA CEO President Arnaldo Nardone

the event industry’s top publishers’ databases. IMR’s impact on ICCA delegates was assisted by a sponsored lunch and presentation by James Latham, who said: “These are great ambassadors, great voices, who will be writing and broadcasting on behalf of their territories and providing further insights into the US and Sub-Saharan Africa every day”. International Meetings Review gathers the best global content from event industry portals around the world and aggregates them on one website, providing a global perspective on the events industry at www.internationalmeetingsreview.com

Martin Sirk ICCA CEO

Lauren Deaton,Francesca Manzani,Lance Gibbons

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ICCA Venue

COVER STORY

ADVERTORIAL 3D DESIGN

Thirty-eight exhibition stands covering over 2 000 sqm, including nine double storey stands, built at three diﬀerent venues, all completed within nine days... done perfectly.

usiness has been manic at the 3D Group, specialist exhibition stand builders and exhibition infrastructure suppliers, recently. In total, we have built over 2 000 sq m of custom designed exhibition stands, of which 500 sq m were double storey stands, at three different venues in nine days.

Thirty of the 38 stands were built at Electra Mining Africa and the other eight were built at the Johannesburg National Boat Show at the Coca-Cola Dome and at the African Property Investment Summit at Sandton Sun Hotel. In total, we had 136 people on-site and eight project managers, all in the capable hands of Ivor Allison, Pro-

duction Director at the 3D Group. “This is the most work we have done at any one time, and I must complement my incredible team that I work with. Without their dedication and commitment we would never have been able to pull this oﬀ,” says Allison. “We have had an exceptionally busy time. I am happy to

report that with our customer satisfaction reports completed, we have happy clients all round. This is not easy to achieve when there is so much pressure on our system...however, it goes to show that with a great team nothing is impossible,” says Conrad Kullmann, Group Sales and Marketing Director.

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NEWS

SNAPSHOT: IMEX AMERICA IMEX America 2012

MEX America held its second annual gathering from 15-17 October in Las Vegas, Nevada. The show is the largest trade show in the U.S. for the global meetings, incentive travel, and events industry, welcoming exhibitors from across the world including convention and visitor bureaus, national and regional tourist offices, major hotel groups, airlines, destination management companies, service providers, trade associations, international hosted buyers, and thousands of U.S. trade attendees representing the association, corporate and agency markets. The following were highlights: •

• • •

•

This year IMEX America was 28% larger than last year, hosting 2,400 buyers from across North America and 43 other global markets -- 20% more than 2011. There were 1,700 ateendees. IMEX America Chairman Ray Bloom announced that as a result of that turnout the show will make its planned move to bigger halls from 2013 to allow it to grow further. Hosted buyers and buyer attendees together made over 38,000 appointments to meet with exhibitors at their booths at the show, a 60% increase on the debut show. 40% of IMEX America’s exhibitors from last year returned this year with bigger booths. Of these, 30% more than doubled their booth space to attract buyer attention and increase exposure. Representation from almost every industry and geographic sector increased this year. Space for exhibitors from Africa and the Middle East was up 49%, Asia by 29%, the Carribbean by 61%, Latin America by 50%, and European exhibitors by 14%. Germany was the single biggest exhibitor. New show features this year included free wifi hotspots, invitations to supplier-buyer receptions, access to the IMEX online exhibitor appointment scheduling system, plus open access to the full preshow Smart Monday education program and 150 education sessions running throughout the show, and a U.S. Political Advocacy Fourm held by the U.S. Travel Association to outline continuing efforts to ensure that political representatives understand the economic value of the meetings industry.

IMEX America 2012

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IMEX America 2012

ICCA Board of Directors formally endorses IMEX America ICCA has formally endorsed IMEX America, which now joins the original IMEX in Frankfurt and EIBTM in Barcelona as the only meetings industry events with this status. ICCA states that they only endorse trade shows that are of “genuinely global stature in terms of both exhibitors and buyers, and which actively involve a high proportion of ICCA’s members around the world.” ICCA President Arnaldo Nardone said, “Ray Bloom [IMEX America Chairman] and his team have created an astoundingly successful global event in the space of only two years, and the messages coming to us from our members have been entirely positive about its impact. We’re delighted to deepen our relationship, to help IMEX create an even stronger association buyer programme, and to ensure that exhibiting ICCA members are able to extract even more value from attending. After 10 years of partnership with IMEX in Frankfurt, this opens a new chapter in our collaborative work.”

NEWS

AIPC REPORT: THE ROAD TO RECOVERY

he International Association of Congress Centres (AIPC) - the industry association for professional convention and exhibition centre managers worldwide - has released a global survey on convention centre issues and prospects. The report, “The Road to Recovery”, was compiled from a survey of AIPC members across the globe. Topics included growth and revenue, new buildings, expansions and renovations, and marketing and clients. The report shows that though the industry continues to rebound with the global economy, the pace of recovery differs significantly around the globe and even within countries. “The industry is not yet where most of us had hoped it would be even a year ago, and this is largely due to on-going global economic challenges that are beyond our control,” says AIPC President Edgar Hirt, “at the same time, we are showing reasonable progress under what for many are adverse conditions, which is a testament to the resilience of the industry and the creativity that many centres have shown in adapting to new conditions and exploring alternate business models.” KEY FINDINGS: •

Despite the uneven economic recovery around the world, the global convention and congress centre industry grew total gross revenue by 5.7% in 2011, according to the AIPC member survey respondents. This is lower growth than the 6.8% growth rate in 2010. This slower growth is in-line with reduced economic growth worldwide. Australia was the fastest growing region in 2011 with 9.1% top-line growth, followed by Africa which expanded by 7.8%. Europe and North America also experienced good growth with 5.2% and 5.3% gross revenue expansion last year respectively. Asia reported a significant slowdown from substantial 26% growth in 2010 to only 2.4% growth in 2011, according to the reported results by mem bers in the region. For 2012, AIPC members are collectively forecasting 4.8% top-line revenue growth worldwide. Each region except for Asia and Africa are expecting slower revenue growth in 2012 compared to 2011. In 2011, attendance at member venues collectively expanded by 5.4% worldwide. The strongest regions were Africa with 22% attendance growth and North America with 6.8% more attendees. For calendar year 2012, members are forecasting lower 3.8% growth for overall attendance worldwide. Forty-five percent of the respondents say they added at least one new revenue stream in the past year. This is up from only 27% in 2011. Examples of new revenue streams from the survey responses include the following: - Expanded, enhanced meeting and conference spaces and services - Enhanced and improved audio-visual, telecommunications and IT services - Advertising and signage income - Upgraded food and beverage and catering services - Hosting cultural exhibitions, entertainment and sporting events There is mixed pricing power around the world. Published prices are rising while more discounts are being offered. For example, 65% of members say their exhibition space pricing power has increased over the past five years, although 67% have engaged in more incentive and subvention activities over the same five year period. Separately, 88% of AIPC members say event clients are negotiating more today.

•

• • • •

•

2011 Gross Revenue Growth Actual

2012 Gross Revenue Growth Expected

Worldwide All Regions

5.7%

4.8%

Europe

5.2%

4.8%

North America

5.3%

2.2%

Asia

2.4%

7.6%

Australia

Africa

9.1% 7.8%

-2.0% 18.7%

Source: The Road to Recovery AIPC 2012 Member Survey

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NEWS

IFES CONFERNCE COMES TO CAPE TOWN

very year, the International Federation of Exhibition and Event Services (IFES) hosts an Annual General Meeting and Conference in a different city around the world. In 2013 it will be held in Africa for the first time, in Cape Town at the Cape Town International Convention Centre (CTICC) from 28 – 29 June. IFES currently has 192 members representing more than 39 countries. They include national associations and individual companies that are active in the design, conception, production and show services for temporary structures used at exhibitions and tradeshows. They benefit from the global representation of the IFES network through new business opportunities and the sharing of professional expertise. The IFES World Summit 2013, as the conference has been named, will gather approximately 120 international delegates who are IFES members.

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The Exhibition & Event Association of Southern Africa (EXSA) has endorsed the event, and is working closely with the IFES 2013 committee to attract local EXSA members. Local attendees will receive discounted EXSA member registration fees, access to the conference and a number of international speakers, and numerous networking opportunities to build relationships meant to lead to work opportunities. Justin Hawes, Managing Director of South African exhibition and events specialist, Scan Display, and incumbent Treasurer of IFES as well as Chairman of the IFES 2013 organising committee, was responsible for promoting Cape Town as the venue for 2013. “IFES attendees are all directors, owners and senior staff members of their companies. While the association is relatively small, the members are all important decision-makers,” says Justin, “I believe this conference is a great opportunity for South African companies – and spe-

cifically exhibition suppliers - to connect with the international exhibition scene.” Adds Justin, “holding the IFES World Summit 2013 in Cape Town will create an awareness among the global exhibition industry of Africa as an exhibition and events destination.” The theme of the conference is ‘creating value in the global exhibition industry to ensure growth and sustainability’. Environmental sustainability will be highlighted. Event greening measures are being adopted for the event itself (a first for IFES) and content about sustainability will be provided by speakers such as environmental entrepreneur and Director of AgriProtein, Jason Drew. “Another motivation for hosting the Summit in Cape Town is that we have the resources on hand to enable us to introduce greening practices into the conference,” says Justin, “IFES formed a sustainiblity committee last year and has been working to keep sustainability on the agenda. This is driven by the recognition that sustainability is needed for improved profitability across

the whole industry. For international delegates, a big draw is that the trip to South Africa will allow them the opportunity to book a post show tour. Five different packages have been created for delegates to choose from, including safaris to Sabi Sabi and Kapama River Lodge, a Victoria Falls trip, stays in and around Durban, as well as options around Cape Town. As many delegates travel with their spouses, packages have been created to keep partners entertained while the conference is running. Hawes adds, “with the successful hosting of the 2010 World Cup it is now easier to attract events to South Africa, and there is already a great deal of excitement around the event. We are confident that this will be the best IFES conference yet.” For more information visit www.ifesnet.com or www.facebook.com/IFES2013CapeTown, or alternatively contact Alex Pattison on +27 21 409 1200 or alexpat@scandisplayct.co.za.

Justin Hawes’ Top 3 Things To Know About The IFES World Summit

Where and when it is taking place: CTICC, Cape Town, 28-29 June 2013

The Summit will provide a rare platform for suppliers in the local exhibition and events industry to market their businesses to an international audience -- without having to apy for a trip to a conference overseas.

It’s going to be great!

COVER STORY

PRODUCT SHOWCASE

Roodebloem Studios Cape Town

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NEWS

Images Courtesy of Wine Tourism Routes

UNCORKING THE IMPACT OF WINE TOURISM IN SA

ow important is wine tourism to South Africa?

“Tourism is one of six identified key drivers of the country’s economy,” according to the National Department of Tourism. Furthermore, the wine industry indirectly contributes more than R4.5 billion annually to the tourism sector, as per the latest report generated by South African Wine Industry Information and Systems (SAWIS). The report also states that the local wine industry supports employment opportunities to the tune of 275,606 jobs - the bulk of which are in the trade, catering, accommodation and transport sectors. It also contributed R26.2 billion to the annual GDP of South Africa in 2008 which amounts to 2.2% of the overall national GDP. Earlier this year the Department of Tourism launched its Domestic Tourism Growth Strategy to encourage South Africans to be tourists in their own country. At the same time South African Tourism unveiled its marketing campaign to boost awareness around the experiences that

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make the country a world-class tourist destination and which are available on every South African’s doorstep. “Wine tourism adds not only to South Africa’s economy but also to the country’s desirability as a holiday destination. Like our wines that are exported and enjoyed worldwide, the South African wine tourism industry is constantly evolving as it takes up the challenge of competing in a global market. A winery visit is no longer just about the tasting and enjoying of wines, rather the experience has been expanded to include an array of offerings that appeal to a broader range of tourists such as restaurants, festivals, outdoor activities and other unique attractions,” says Wine Tourism South Africa founder, Monika Elias. In-line with these, Elias has recently launched the #KLINK Awards, the country’s first ever consumer-driven, interactive wine tourism awards. The objective of the Awards is to inspire South Africans to not only explore and enjoy the experiences offered by the country’s winelands but also to provide feedback on these - thereby shining a light on the

state of the industry. The Awards are currently being run on Wine Tourism South Africa’s website, Facebook, Twitter, Linked In and Pintrest, with the aim of involving enthusiastic domestic tourists and wine lovers in the recognition of wine tourism. “What better way to engage with them and build awareness of all that the South African winelands has to offer than through the interactive participation offered by social media platforms. Furthermore, by harnessing the power of social media we are able to reach a broad base of consumers across regional boundaries,” shares Elias. She continues, “The #KLINK Awards is not aimed at wine connoisseurs, but rather those that enjoy wine and who are equally as interested in the story behind the wine, its scenic surroundings, the food it best accompanies and the people who make it. In the current economic climate, marketing to a broader, more inclusive market is essential to the longevity and profitability of any business.” A panel of industry-related professionals have nominated the top five finalists in each of the

#KLINK Awards’ fourteen categories. These range from ‘Most Unusual Attraction on a Wine Route’ and ‘Most Green Wine Farm’ to ‘Best Deli on a Wine Farm’. It is now up to consumers to visit the nominees, go online and vote for their favourites. “In the first four weeks since the awards have launched we have been inundated with thousands of votes from people around the country – all due to the viral nature and influential word-of-mouth power of social media. In addition, the Awards have given industry role players and consumers a vibrant platform through which to engage,” reveals Elias. “To quote the Department of Tourism ‘While foreign tourist arrivals to South Africa are growing and reached over 8.3 million in 2011, domestic tourism remains the lifeblood of the South African tourism industry’. With 43% of tourists to the country visiting the Cape Winelands, the promotion of wine tourism amongst domestic travellers is of key concern for the development of the industry, local tourism and the economy,” she concludes.

The

Event

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TRENDS

MEETINGS AFRICA 2013 -- 6 CHANGES TO KNOW ABOUT

rom 18-20 February, 2013, the business event trade exhibition Meetings Africa will be held at the Sandton Convention Center (SCC) in Johannesburg, South Africa. Meetings Africa 2013 is a showcase for Africaâ&#x20AC;&#x2122;s diverse offering of services and products, where the African business events industry and African meetings industry professionals gather to network, partner, and transform the continent. In 2013, Meetings Africa will be hosted by the South Africa National Convention Bureau (SANCB) for the first time. The following are six changes to the event that you need to know about. Changes have been made to the selection and evaluation process to improve the quality of the buyers. The SANCB

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has appointed International Conference and Incentive Travel Research, Inc. (ICR) and Niki Clarke to evaluate and screen international hosted buyers for Meetings Africa 2013. Niki Clarke is internationally recognised by the business events industry for vetting hosted buyers for Reeds, the owner and organisers of EIBTM, CIBTM, AIBTM and GIBTM. One full day (18 February) will be dedicated to the educational sessions. In the past, the educational sessions took place during exhibition hours, which kept many exhibitors from attending and participating. The SANCB has split the educational sessions from the exhibition days. The business events industry, SAACI, SITE, EXSA, and the Event Greening Forum, will organise and participate in these educational sessions.

Meetings Africa will be a two-day exhibition. In the past Meetings Africa was a three day event. Many international hosted buyers (IHB) were not present on day three as they departed on post tours. Now, all IHB will only depart on post tours after the exhibition finishes.

The black tie gala will be at the event venue. In the past, the offsite function was logistically challenging and many of the IHBs were lost to side events. This year, the black tie gala dinner will be at the Meetings Africa venue with all IHBs in attendance. The official cocktail function will also be hosted at the exhibition hall to ensure maximum participation of buyers and suppliers.

More local buyers will be present at Meetings Africa. The SANCB is targeting 200 local buyers for Meetings Africa. These local corporate and government buyers will participate in the Meetings Africa online diary system. This will enable exhibitors to book pre scheduled meetings with them. In conjunction with Sun International the SANCB will host a pre-Meetings Africa orientation briefing with the local buyers at Sun Internationalâ&#x20AC;&#x2122;s exciting new product. African Association buyers will be present at Meetings Africa 2013. The SANCB will host 50 African Association buyers. These buyers will participate in a minimum of 10 meetings per day and exhibitors can set up pre-scheduled appointments through the online diary system.

TRENDS

MEETINGS AFRICA 2013 - A CHAT WITH AMANDA KOTZENHLAPO Amanda Kotze-Nhlapo

hat is behind the changes in Meetings Africa and what can attendees expect? We spoke to Amanda Kotze-Nhlapo, Executive Manager of the National Convention Bureau (NCB) about Meetings Africa 2013. Q. How did you decide what changes to make to Meetings Africa for 2013? A. We went out and we asked for feedback from our exhibitors, from our business event partners and stakeholders, [and] there were a few things that people repeatedly said every time. One of them was that it’s too long. We cut it to two days. The show is only two days. The reason for the two days...is that your diary system is really punchy. At many of the international business event trade shows the third day tends to slow down. We also had a focus group to discuss the changes to Meetings Africa before we effected them with the captains of the industry, SITE, ICCA, SAACI and EXSA. I also had representatives from

convention centres around the table and two big hotel groups. ... Two days it is, and we are hoping that the show will be more punchy, more powerful. The other thing that we heard from feedback is, it’s great to have all those sessions of education, but we are not developmentally there yet that we can bring so many people. Most companies have to decide...do I go to a seminar or...do business with a hosted buyer. What am I going to do? What am I going to choose? I am there to do business. I want money, I paid X amount and I want an outcome. What is the result? I can’t go. ... We said, okay, we will not have any sessions that you would burn to be at but you cannot attend. What happened is exhibitors paid for extras, the value added educationals but did not get an opportunity to participate. It’s not really an added value. What we then did is that we now say, Monday is education day. Monday we have all the education sessions, and association day and we have the Future Leaders Forum. Q. What is the strategy for South Africa’s growth with respect to the meetings industry? A. We have a strategy that is up to 2020 and we set ourselves a target by 2020 secure 81,000 delegates to business meetings. At the moment we have 50,000. ... That 81,000 delegates actually results in 135 meetings a year. We have 86 at the moment so it’s quite a jump. There are so many destinations that are building convention centres at a pace in Asia, they are pumping

money into this. ... As a country we kind of punch a little bit above our weight.

third thing is that we are Africa. We are exotic. It’s a once in a lifetime.

Q. Is it all about numbers?

Q. How are you positioning Meetings Africa continent wide?

A. No. It’s about growing the knowledge economy of our country and our continent. That’s something we have been saying for a long time...it isn’t for us just about the numbers because conventions and business meetings are much more. And if you have knowledge, you can grow your economy. And we have gaps at the moment, and our continent has gaps at the moment and we believe if we can bring the thought leaders around certain issues, around certain challenges into our country and onto the continent we can become richer.

A. We are very well advanced in discussions with [an] international exhibition organisation to bring some of that clout and to empower our local exhibtions industry...what is our aim with this? We want to be the African platform for business events. Meetings Africa needs to be the show. You have GIBTM...and they are in Abu Dhabi. They are the Middle East show. We want to be the Africa show. As clear as that. We don’t want it to go anywhere else. We want to be that hub.

Q. Why does South Africa “punch a little above” its weight?

Q. When do you think you can establish being the business events exhibition of note in the region?

A. There are a few things about it. The one is that Africa is quite new in the field. Our oldest convention centre becomes 15 years old this month. In this industry 15 years, some of the convention bureaus [have] exist[ed] for 45 years...there is still so much potential. Last year, 2011, 10,000 association meetings rotated in the world. If we take, very conservatively, that 3,500 of those were international meetings and 6,500 were regional meetings...let’s work with 3,500 meetings – South Africa only hosted 86 of those...Our thinking is, if they have not been to Africa they need to come to South Africa – the potential is so huge. The other reason, is we are leaders in many fields. ... And then the

A. I think we can get there very quickly if we could do a few things right. Firstly by internationalising the show that will instantly elevate us on the same platform as other regional business event trade shows like AIME and GIBTM. This could happen in a two to three year span. We will be on an international circuit, everyone will know if you want to do business with Africa you are interested in hosting your meeting in Africa you come to Meetings Africa. ...For us really, we can see the vision. ... I think for me we don’t want to run ahead of the rest of our partners on the continent, I think it is important that we keep dialogue, that we make sure that they all buy into it...we are all part of one continent.

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19 20 TO

FEB

2013 Oﬃcial Exhibition

18 Feb 2013 Seminar Day

SANDTON CONVENTION CENTRE JOHANNESBURG

•

50 African Association Buyers

•

200 International Hosted Buyers

•

200 Local Corporate and Government Buyers

•

Quality screening of hosted buyers by the International Conference and Incentive Travel Research, Inc. (ICR) and Niki Clarke, internationally recognised by the business events industry

•

2 Full days of trade exhibition

•

Full day of learning at Educational Monday

•

Future Leaders Forum Africa Launch

•

Regional exhibitor briefings

•

ICCA Africa Chapter Members - Pavilion

•

Show dailies and active social media

•

Pre scheduled online diary appointment system

•

Black tie welcome dinner

•

Networking Functions | 21

DIARISE/EVENTS

DIARISE EIBTM 27-29 Nov, Barcelona, Spain Visit the website

INDABA 2013 11-13 May, 2013, ICC Durban, South Africa

Markex World of Events 11-13 June, Sandton Convention Centre, Sandton, South Africa

ICC Durban

Sandton Convention Centre, Sandton

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EVENTS © zaid hendricks

EVENTS Cape Dairy Experience 02-03 Nov, Sandringham, Stellenbosch, South Africa FNB Gauteng Diwali Festival 3 Nov, Newtown, South Africa Look & Feel Good Expo 9-11 Nov, Coca-Cola Dome, Johannesburg, South Africa FTTH Conference 12-15 Nov, Cape Town Convention Centre, Cape Town, South Africa 4U Plett Rage Festival 23 Nov- 8 Dec, Plettenberg Bay, South Africa EDM Fest 15 Dec, Nasrec Expo Centre, Johannesburg, South Africa Office Administration International Symposium 26-1 Dec, Park Inn Hotel, Sandton, South Africa L’Ormarins Queen’s Plate 12 Jan, 2013, Kenilworth Racecourse, Cape Town, South Africa Decorex Durban 2013 21 - 24 March, 2013, Durban Exhibition Centre, Durban, South Africa

CTICC - Cape Town

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COVER STORY

TOP PARTY PLANNING TRENDS FOR 2012

t’s time to party! As 2012 winds to a close, many companies are preparing to host their end-of-year corporate celebrations. We talked to event industry leaders to find out what’s hot and what’s not for parties this year. Here are the top five party planning trends to make sure you throw a hip gathering! No tux, no tails Formal gatherings with boring meals and speeches are out this year. Fun is the order of the day, from food to venues to themes. Karla Oettler, event planner and stylist and Founder of Absolute Collection, says, “people are steering away from staff events with sit-down dinners and speeches, they are going for a more fun and interactive approach such as a carnival theme or life in colour. No more gala dinners and formal bow tie events, although there is still room in the market for the more formal corporates/events.” Karen Short, event planner and Founder of By Word of Mouth says, “Functions in general will be less formal, more interactive, stimulated on the food and amusement level rather than over the top elements being incorporated into the event.”

Value for money Every expert we spoke to said that clients are looking for value for money when planning parties this year. “Companies are still scaling down,” says Karla “so any venue that offers value for money, and includes the basics, will always be desirable.” That desire for economy was echoed by Karen, “End of year parties that don’t require a big budget...don’t break the bank” are popular this year, noted Karen. Mark Strydom, Chief Operating Officer

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of Oasys Innovations says some companies are combining events to keep budgets down. “Companies have chosen flagship events, such as The Nedbank Golf Challenge, as a year-end event to entertain staff and clients,” says Mark, “in this way the entertainment value of the event is leveraged to the advantage of the company hosting its guests and it is perceived to be a valuable and quality experience.” Responsible Partying Chefs, designers, event planners, everyone is talking about socially responsible partying in 2012. In the kitchen the buzz is about “hyper-local” foods -- serving items that include ingredients grown on-site or local meats or seafood. Some parties may even make giving back to the community part of the plan. Mark notes, “More and more companies also reach out to underpriviledged communities as part of their year-end functions and celebrations, and employees are encouraged to attach themselves to these programmes and to support these initiatives either as individuals or teams. This may include the distribution of hampers sponsored by the company, painting rooms at an orphanage or organising a surprise party for the aged or for an orphanage.” Also on many company party planning lists -- transportation for guests, so there are no worries about employees getting home safely.

Order Up! Hot foods for 2012 • • • •

Indian Street Food Mexican Taco Stations Tapas with Cured Meats Fry Bar with Deep-Fried Calamari, Tempura, Popcorn Shrimp, French Fries, Onion Rings • Comfort Food Station • Mash and Stew Station • Bobotie Station • Pot Pie Station • Crepe Station • Doughnut Tree • Sweet Popcorn Station • Waffle Station • Gourmet Burgers • Mini Burgers -- Turkey Burger, Seared Tuna Burger, Foie Gras Burger • Soup Trolley • Iced Coffee Bar • Latte Bar • Don Pedro Bar • Iced Popsicles with Herbs or Edible Flowers -- Karen Short

Corporate Gifting Trends 2012 •

•

Edible Gifts “like red velvet cupcakes, potted herbs, something that people can use,” suggests Karen Dress up and Photo Booths “this will always stay a huge trend...something for the guests to take home and keep as a memorable experience,” says Karla

Absolute Collection Moodboard-Sickers

Absolute Collection Moodboard_Food-Tags

COVER STORY

PARTY PLANNING - HOT VENUES

ocation, location, location -- where should companies host their end-of -year parties? We asked Karla Oettler, Founder of the Absolute Collection for her thoughts on this yea’r hot venues.

What are the hot corporate venue trends for end-of-year parties this year?

Private villas for the smaller parties, 40-60, transformed into venues – no one has ever seen the venue before. People are more adventurous than just sticking to wine estates – moving toward city centre and beach front. Restaurants are definitely a huge trend at the moment – the grand, hip house and Pigalle Fabulous Décor features in venues – can save you a lot of money- so ensure you choose a venue with décor elements. Move away from a venue – and build your own one in a location never been seen before – by making use of freeform / Bedouin tents – or even glass marquees

What venue features are companies looking for?

Something that distinguishes a venue from the next, such as a great view or great location and great value for money. A blank canvas is also good, then you can transform the venue into your vision according to the theme. A venue with different locations on the same premises is favourable – as you can keep the guests entertained while moving them through the different sections

Parking and location of venues – ensure you choose a venue which is easy to find on the map and that also supply sufficient parking on site, attendees don’t always want to drive far – or even better if they offer a shuttle services for guests on departure Venues who offer different locations and a blank canvas. Venues who allow you to bring in your own service providers and offer most of the basic services Contact person / onsite coordinator – to assist you with the normal , standard arrangements

Does it vary from region to region?

Definitely, I think people’s social culture differs from region to region, therefore their wants and needs will also differ. The one thing that will always stay the same is that companies would like to treat their employees and encourage them to experience something that they will not experience often or on a daily basis. It is also subject to what’s available in your region, from décor to venue – this will play a enormous role when it comes to making decisions regarding your event.

More widely, what are the hot party planning trends this year?

No more gala dinners and formal bow tie events, although there is still room in the market for the more formal corporates /events. Food stations are definitely the way to go – keep your guests entertained by interactive stations.

Educating your guests – meaning that we are doing a cognac, whiskey and chocolate pairing – as well as bubbly and nougat pairings, learning guests which items really compliments each other Themes such as “life in colour” , “white on white” and “black on black” is huge this year, try and use a totally different theme each year and move away from the themes which have been done before. Family orientated – corporates are moving away from only spouses but rather an event which the entire family can attend, also giving them the opportunity to meet each others’ families in a social environment . “Secret parties “ and year end festivals”– is also going huge, keep everything a secret till the guests arrives on the day ….perhaps giving them sneak peak views and ideas every month – 6 months prior to the event…the event would then be ONE MASSIVE SECRET …. Don’t let anything leak out . Your guests should only know the dress code- formal, informal , casual or summer formal – and the rest will be a secret .

Do you think there is a difference in the events industry and venue hire across the African continent? If so, what are some of them?

Yes there are definitely a difference – just taking into consideration that all rates, payments and cultures that differ from one continent to another. Prices are subject to their changes and region/continent , therefore each venue and event should be handles within their own continent, and other more – get to know the different venues, rates and events in other continent – to also evaluate yourself and your events/ company from time to time.

Absolute Collection - Vividblue

What is no longer popular?

80’s canapés, clutter and nitty gritty items such as napkin rings, books on the tables, large mixed flower arrangements, all tables looking the same, draping in huge amounts

Stellenbosch , Hip House and Diamant estate- please view also www.amazingspaces.co.za

Absolute Collection - Vividblue

Are there any new venues (or refurbished venues) that are particularly popular for par-

ties this year? Lighting effect is also getting huge in the industry – making it more unique and a wow factor.

Yes there are quite a few new venues such as Brenaissance in Stellenbosch, Landtscap estate-

Absolute Collection - Vividblue

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COVER STORY

“PRO” SPECTIVE ON GALA DINNERS: THE RECIPE FOR SUCCESS

very memorable corporate year-end party has one key ingredient -- great food. We asked chefs from some of Africa’s top convention centres to weigh in on menu must-haves this holiday season. Here are the top catering trends to keep in mind this holiday season! Fresh, Fresh, Fresh James Khoza, Executive Chef of the Sandton Convention Centre has been in the industry for nearly twenty years. He says the global trend is towards healthy eating -- “fresh, fresh, fresh” food offers. “The once old-favourite

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carvery is losing popularity,” says Chef Khoza, “companies want fast service and fresh food, without having to contend with queues.” Local is Best John Moatshe, Executive Chef of the ICC Durban has been in the industry for 15 years. He notes that many companies are looking for “hyper-local sourcing” of food for their parites. Hyper-local sourcing includes sources like fresh produce gardens on-site at event locations, and locally-sourced meats. Says Chef Moatshe, “we offer a traditional African Braai experience with local sourced game meat, fish and seafood which

are cooked on open fires creating a unique atmosphere and experience for guests visiting a conference centre.” Keep it moving Peter Robertson, Executive Chef at the CTICC, has been in the industry for over 24 years. He says clients are looking for more innovative food options rather than traditional plated meals. “There is a huge trend in hosting informal corporate events, which have an interactive element,” says Chef Robertson, “...We have been introducing live cooking stations, where guests choose what they would prefer to eat from an extensive menu selection.”

Cook for diverse palates This is easier to do with the current trend towards small tasting plates, or “mini

James Khoza, SCC Executive Chef

COVER STORY

“PRO” SPECTIVE ON GALA DINNERS: THE RECIPE FOR SUCCESS meals”, says Chef Moatshe. Some companies are looking for “gluten-free/food allergy concious menus that cater for the increased number of delegates with food allergies,” he notes. Chef Robertson also notes that the CTICC’s, “methodology is based on catering for a variety of tastes in order to ensure that guest’s preferences are not overlooked.”

Relax Though most topend companies still

prefer sit-down meals, others are opting for a combination of a buffet-style setting and sitdown cocktail style foods, says Chef Khosa. “We’re offering live cooking stations, fun food, more interaction between chefs and guests and ultimately giving functions a more social feel and relaxed environment,” he says. Chef Robertson says there’s also a move towards guests having a hand in cooking as well. “We are seeing demand for innovative food offerings,” he says, “such as interactive cooking stations, where clients engage in the preparation of their meal.”

John Moatshe, Executive Chef of the ICC Durban

Down to the last detail Chef Robertson aims for “precision planning” at events. “This is a feat that requires significant teamwork, stringent execution and a strong leader to ensure that the entire serving process from inception to completion is seam-

Peter Robertson, CTICC Executive Chef

less,” says Chef Robertson. Know your client’s budget Chef Moatshe says an important part of “getting it right” for a gala dinner is knowing “what your client’s needs and expectations are and going beyond them at no extra cost to the client.” “This is acheived by intense planning,” continues Chef Moatshe, “communication between clients and the kitchen, marketing and sales team and all relevant people involved in the event which leads

to accurate service delivery during the live event.” Keep them coming back Year-end functions can be sensitive occassions, notes Chef Khosa. “It is therefore very important to maintain your professionalism as the client can change their minds and thus the menus at the very last minute,” he says,”diplomacy is key...It is a group eﬀort from all departments to build and maintain client relations; you don’t want to chase them away with bad event management.”

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COVER STORY

UP, UP, AND AWAY! YEAR-END INCENTIVE TRAVEL

s a reward for a job well done, some companies whisk their employees away to a destination for their holiday reward. We spoke to David Sand, SITE President and CEO of UWin IWin Incentives about this year’s travel trends and whether end-ofyear incentive travel is a popular option in 2012.

What are the most popular end-of-year incentive travel trends this year? Incentive year-end travel for most of our clients peaks up to end of October early November. Most clients stay away from the real silly season of November or December for travel requirements. I think this has a lot to do with what is already on the corporate agenda during

that time frame and of course the end of the school year and private holiday arrangements. I don’t believe the choice of destination is influenced by the fact that it is year end, but of course global weather patterns will determine what is good and seasonal at year end. The Northern hemisphere starts heading into winter and if skiing or winter sports are on the agenda or big football or Northern hemisphere rugby then it will influence planning and the range of choice. What are companies looking for in a location? Site foundation research shows that in today’s economic climate, value, safety and direct flight access play the most important roles in decision-making. For

incentive companies the other key ingredients are the quality of our destination management company partnership, what value adds are possible, creativity and wow factor that will create those motivational experiences to drive participant excitement. What is no longer popular? Trending down are those programs that are jam packed with one event after another. Participants are wanting more free time and optional activities giving them more flexibility.

What locations on the African continent are most popular this year? Why? The Zambian

side of Vic Falls continues to be popular and Zanzibar with its greater access to flights, good hotels and well-priced options. Given the scale and size of Africa it is still so disappointing that incentive planners don’t have really good Africa incentive options to choose from. Having said though, South Africa has international award winning quality options for the world to enjoy. Anything you would like to add? For those companies that have not considered incentive travel as a way of motivating people, end-of-year is a really good time to reflect and consider how much better you could have done as a team if there was a highly motivational incentive travel reward awaiting you at this time next year.

MOTIVATING PEOPLE THROUGH INSPIRATIONAL EXPERIENCES

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tel: +27 21 439 3329 cell: +27 073 240 3265 email: info@fo8.co.za www.fo8.co.za

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PRODUCT SHOWCASE

CONTACT DETAILS JHB tel: + 27 11 656 2212 CPT tel: +27 21 448 3230 KZN tel: +27 82 337 3734 www.syner-g.co.za Syner-G delivers fresh, innovative concepts and solutions for your Corporate Event or Marketing activation requirements. With offices nationally and over 20 years of Event Management experience, we guarantee a professional turnkey event service using only highly skilled experts to produce results within your budget. Book your next event with us and save time & budget! • Exclusive Executive & Big Group Conferences • From Ballroom to the Beach Corporate Functions • Brand & Product Marketing • Campaigns & Launches

The Two Oceans Aquarium provides a dramatic backdrop against which to host a function or conference. A number of venues with flexible seating capacities are available. Hosting your event at the Two Oceans Aquarium will create a unique and memorable experience for you and your guests. Please contact us to enquire about our year-end packages. CONTACT DETAILS

tel: +27 21 418 3823 fax: +27 21 418 3952 email: functions@aquarium.co.za www.aquarium.co.za

We custom-design & manufacture promotional products in PVC moulded rubber from: keyrings, fridge magnets, bar mats, photo-frames, calendars, mugs, luggage tags etc. to brilliantly designed USB Flash Drives shaped to your brand! CONTACT DETAILS T: +27 11 465 1248 M: +27 83 2121 777 F: +27 86 501 5543 E: stuart@magnifisant.co.za www.magnifisant.co.za

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COVER STORY

ADVERTORIAL

OASYS INNOVATIONS: PROUD HOSPITALITY AGENTS TO THE NEDBANK GOLF CHALLENGE

asys has gradually evolved over the past thirty years to become an organisation with a notable international presence and South Africa’s number one supplier of infrastructure for exhibitions and events; from marquees and staging to furniture hire and electrical infrastructure; all aspects of any event are covered. We strive to deliver memorable occasions and our full turnkey offering leaves no stone unturned. Oasys’ diverse team, specialising in the technical, commercial, creative, market-

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ing and management of projects, are on hand to ensure the success of any event. No project is too big or too small for the Oasys solution, whether it be the Nedbank Golf Challenge or a small gathering, we can tailor make a package to suit your budget and needs. The Nedbank Golf Challenge is a highlight on the South African sporting calendar every year and this year is no exception; Lee Westwood returns to the Gary Player course at Sun City in 2012 to defend his title against 11 of the world’s best players in the field. Oasys In-

novations has a long-standing relationship with the Nedbank Golf Challenge and is once again proud hospitality agents to the event. Our staff spends more than 9,900 man hours on site in preparation of the event; we provide more than 11,000m² of marquees, over 9700m² of carpets, over 8000 furniture pieces and provide air conditioning to an area of over 8350m². A star-studded entertainment line-up and programme for the days leading up to and during the event was also announced, with some of South

Africa’s finest talent on the bill. Comedians such as Barry Hilton, Riaad Moosa and David Kau will perform alongside musicians Mango Groove, Kurt Darren and friends, Dr Victor, Elvis Blue and Lloyd Cele and many more. Entertainment will take place in various venues throughout the event. For more information on the event and how to book your tickets, go to: www.oasys.co.za Nedbank Golf Challenge Sun City 29 November to 2nd of December

COVER STORY

ADVERTORIAL

CONCEPT G

Exhibition stands and event infrastructure supplier ConCept G opened their doors two years ago and have grown into a tried and trusted industry brand.

n the two years since its inception, ConCept G has planted its feet firmly in the events industry turf, becoming a member of numerous associations including EXSA, The Event Greening Forum and IFES. At present, owner Andrew Gibbs is Vice Chairperson and Treasurer of EXSA. “ConCept G has grown from strength to strength since inception. From a small company we have evolved into a medium sized entity, having been awarded some prestigious projects over this period that have further enhanced our experience and placed us on the map,” explains managing partner Gill Gibbs. “We are in the process of acquiring an established custom exhibition company in Cape Town, which has led to the expansion of our facility in Johannesburg and an increase in our staﬀ complement. The acquisition further enhances our ability to provide excellent service and solutions to our clients.” The faces behind the brand are Andrew and Gill Gibbs. Andrew has extensive shell sys-

tem and exhibition experience, having worked at Oasys Innovations for five years. His wife and business partner, Gill, has been a key account manager for both Oasys Innovations and International Fairs & Exhibitions. Andrew and Gill see themselves as brand and image ambassadors to the exhibition and event industries, with a collective 26 years of experience and expertise, building on, and adding value, to the reputation of their clients. The results speak for themselves. “In our first year of opening, we were appointed to project manage the SA Pavilion at the World Expo in Shanghai, China, an eight month activation that comprised the actual bricks and mortar stage of the Pavilion building to the realisation of the interior finishes, displays, event, AV and content development,” says Gill. “In our second year of opening, we were awarded the IEC Gauteng Operations Results Centre at SABC, Auckland Park. In 2011, we were appointed by the preferred Agency to realise the Siemens Africa Sustainable Cities Road Show which was launched at Turbine

Hall in JHB, then moved to Cape Town and then culminated in KZN with COP 17. We have also provided custom solutions for Siemens and TCTA at WISA in Cape Town, appointed by their preferred agencies.” The company has also provided project management services to the rAge Expo over the past two years, with 2012 being the third opportunity. ConCept G has realised various system and custom (bespoke) design stands for rAge, some of which are Kalahari.com; NAG/The Verge; EA Games; Microsoft Xbox; NGL and FoxComp. It’s been a busy year. In May, the company was appointed to provide and finish the infrastructure, services and project management of AVI Africa, as well as various design stands for a poultry exhibition at Emperor’s Palace. ConCept G also provided a number of stands and pavilions at Saitex and Africa’s Big 7, as well as the media centre and hosted buyer’s lounge at Meetings Africa, Africa’s biggest business tourism lekgotla. Another personal highlight for Gill was being chosen

as the preferred agency to manage branding and activation for Indaba. “Our company ethos is to go beyond the ordinary and not settling for less than the best,” says Gill. “Dedicated, professional and hands on service is key with deliverables and attention to detail. We have passion for our product, our clients and our industry. Our initial tag line at the inception of ConCept G was: ‘It is in changing, that we find purpose.’ We continue to uphold this as part of our ethos.” The business events landscape is ever-changing. Today, budgets are smaller than ever, and deadlines are short. There is also the new Safety at Sports & Recreational Events Act (SASREA) to contend with. ConCept G forges ahead by conducting extensive marketing to ensure a successful turnout and support as well as proficient planning and preparation and effective marketing, which is key to the success of any event. For more information visit http://www.conceptg.co.za

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ASSOCIATION SPOTLIGHT

eveNT GreeNING fOrum The aim of the event Greening forum (efG) is to promote and embrace sustainable and ethical business practises within the events industry in South Africa, with an intial focus on meetings, incentives, conferences, exhibitions, and events.

ufI Sustainable Development Award entries are now open for the ufI Sustainable Development Award competition. The objectives of the awards are: • • •

To reward, the best exhibition industry initiatives connected to sustainable development issues as they are related to the curent competition theme. To give exhibition professionals the opportunity to exchange interesting and innovative ideas, concepts, techniques and knowledge to related sustainable development issues. To honour those in the exhibition industry who have successfully implemented creative and results-oriented initiatives.

There are two award competitions: “Best reporting on sustainability” and “Best innovative environmental initiative”. The entry deadline is 28 february 2013.

Sustainability Pioneers unite in Cape Town to Stimulate Change for the first time in Africa, over 100 influential thought leaders from the continent and beyond will gather in Cape Town for the first Sustain our Africa Summit, Expo and Festival in October this year to debate and present solutions to the biggest question of all: Can Africa deliver enough for all, forever? Sustain our Africa will unify powerful voices by a shared vision to affect positive environmental, social and economic change in Africa. This annual event ultimately aims to make sustainable development a reality throughout Africa and will be held at the v&A Waterfront from 22nd to 28th October 2012. endorsed by the City of Cape Town and the Western Cape Provincial Government, this gathering of dynamic leaders will inspire and guide African sustainability in a way that will kick-start new global thinking that leads to change through action. Western Cape Premier Helen Zille will open the Summit on Wednesday 24 October. The Western Cape Government has recognized the initiative as “making an important contribution to positioning the Western Cape as Africa’s Green economic Hub, as well as to Cape Town in particular as the communications platform for sustainability on the continent.” The Premier will also host a high profile networking dinner as part of the Summit programme.

Judging crietria for Green Awards announced The exhibition and events Association of Southern Africa (eXSA) has announced the launch of their “Green Awards”. eXSA’s recognition of the industry’s need to become more sustainable led to the development of the Green Awards. These awards will acknowledge and commend those exhibition organisers and stand builders who have successfully applied sustainable practices at their events, and in doing so, hopefully encourage others to consider their impact on the environment. Nigel Walker, the Chairman of eXSA, says: “Greening is a journey, not a destination in itself. Learning from the successful implementation of projects helps set the foundation and builds for the future. recognition for an achievement is an important mechanism to reward, motivate, acknowledge and highlight the best of the best.” eXSA’s annual awards evening and gala dinner is the “Oscars” of the local exhibition industry, and recognises those show organisers, exhibition suppliers and venues who have achieved exceptional results during the year. This year the eXSA Awards will be held on the 21st of November at monte Casino, and the new Green Awards will be amongst those handed out. All eXSA members are therefore encouraged to enter these awards before the 5th of November.

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ASSOCIATION SPOTLIGHT

EXSA The role of EXSA is to serve the exhibition and events industry in South Africa. EXSA’s core strategy is to actively grow and develop the exhibition and events industry within Southern Africa. This is acheived through promoting the unique benefits offered by exhibitions and events, and raising the profile of EXSA members who include venues, organizers and suppliers. EXSA’s recent past has been characterised by a large number of Shows, spanning many different sectors, targeted to both the consumer as well as trade. Antidotal evidence suggests that visitor numbers have increased when comparing specific Shows year-on-year. Suppliers have been working very hard meeting orders, often having to apply the ‘just-in-time’ principle. Many factories have been empty of stock for extended periods of time. Contractors have been burning the candle at both ends, and venues have been a hive of activity. So suffice to say it’s been a really busy time for the industry as a whole and augers well for next year with international organisers coming down to South Africa. Many of us are looking forward to the industry break, but preceding this will be the EXSA Awards Dinner to be held on 21 November at Monte Casino – “The Oscars of the Industry” - at which we have the opportunity to acknowledge our Peers and network with each other. It’s always a fantastic evening. Then straight into 2013, with the Manch / EXSA International Conference, “Developing Africa as the Global Exhibition Destination”, scheduled for the end of January. Nigel Walker EXSA Chair

CATHSSETA The role of EXSA is to serve the exhibition and events industry in South Africa. EXSA’s core strategy is to actively grow and develop the exhibition and events industry within Southern Africa. This is acheived through promoting the unique benefits oﬀered by exhibitions and events, and raising the profile of EXSA members who include venues, organizers and suppliers.

CATHSSETA Annual General Meeting (AGM) The CATHSSETA Annual General Meeting (AGM) will take place as detailed below: Date: 18 October 2012 Venue: Glenhove Conference Centre Time: 08:30 for 09:00 Invitation to attend the AGM is open to all CATHSSETA management and external stakeholders. A press conference will take place once the AGM is adjourned, where CATHSSETA will be revealing its mobile satellite classroom.

National Environmental Skills Summit 2012 Let us join GreenMatter for 2 days- 30 and 31 October 2012 in Johannesburg and contribute towards strengthening the skills pipeline within the environmental Sector. Go to the website below to register for the summit and to get more information: http://www.greenmatter.co.za/index.php?option=com_content&view=category&layout=blog&id=45&Itemid=843

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ASSOCIATION SPOTLIGHT

SAACI The Southern African Association for the Conference Industry (SAACI) is a Section 21 Company and is the umbrella body of the conference and meetings industry of South Africa. It is dedicated to maintaining and improving its levels of eﬃciency and professionalism. It’s members consist of Professional Conference Organisers (PCOs), Destination Management companies, Event Management coompanies, hotels, conference venues, etc. SAACI is recognized as the oﬃcial body and mouth-piece of the conference industry by SA Tourism and government.

Calendar of Events · SAACI KZN Year End Function 22 November 2012 · EIBTM 2012 Barcelona, Spain 27 - 29 November 2012

Sandton Convention Centre 19 - 20 February 2013 http://www.meetingsafrica.co.za/ If members are aware of any other industry events, please send us the particulars so that they can be posted on the SAACI website. This will assist industry members to plan their diaries. Western Cape Branch Secretariat position available Are you looking for a part time position with flexible hours or do you perhaps know of someone who may be interested? Look under Jobs the section on our website to view the specifications and application process.

http://www.eibtm.com/ · SAACI NTB Year End Function 7 December 2012 · Meetings Africa 2013

SITE Site is a global network of meetings and event professionals dedicated to delivering business results. The network of Site professionals brings best-in-class solutions, insights and global connections to maximize the business impact of motivational experiences regardless of industry, region or culture. Site serves as the source of expertise, knowledge and personal connections that will catapult and sustain professional growth, and help build the value of extraordinary motivational experiences worldwide.

•

Site South Africa Educational and networking event. This is taking place on Wednesday 24 October at the Cape Town stadium in Green Point. Stadium management will conduct a back-of-house tour followed by a stunning reception overlooking the pitch.

When:

Wednesday, 24th October 2012

Where:

Cape Town Stadium, Stadium parking entrance in Fritz Sonnenberg Road, Park on level 1/Foyer A

Time:

15h30-19h30

Cost:

Members - R120 Non-Members - R150

RSVP:

anja@terra-nova.co.za

•

EIBTM 2012, 27 – 29 November 2012 in Barcelona. EIBTM is a leading event where the MICE industry gets together and an important platform for Site Global leadership to meet, exchange ideas, gauge the industry and plan ahead.

•

Meetings Africa 2013: Registration for Meetings Africa is now live. Site members may exhibit at Meetings Africa on the Site Pavilion with a special package available exclusively to Site members. Meetings Africa is taking on a new and exciting format.

For registration and more information visit: http://www.meetingsafrica.co.za/

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ASSOCIATION SPOTLIGHT

TPSA The TPSA (Technical Production Services Association) is an association of members who operate within the Live Entertainment/ Events Industry.

CPT TPSA AWARDS 2012 Date: Monday ,12 November 2012 Time: 17h30 Venue: CTICC Event: TPSA Awards Contact: TiďŹ&#x20AC;any Reed [082 371 5900]

Committee Member & Representative Nomination At the AGM & recent committee meeting BILLY DOMINGO was nominated as a committee member & representative of the CPT region of the TPSA!

To our CPT members we urge you to support in making this the - 2012 awards, the best ever. We encourage you to support the call for sponsorships, trophies & engage in the nomination process.

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ACHIEVEMENTS

AWARDS

For the fifth year running

For the third year running

Arabella Hotel & Spa

has been named Africa’s Leading Spa Resort and South Africa’s Leading Spa Resort for 2012 at the World Travel Awards.

Sandton Sun

has been named Africa’s and South Africa’s Leading Business Hotel and Africa’s Leading City Hotel at the World Travel Awards.

EIBTM 2012 AWARD

BTAFRICA BUSINESS TRAVEL AWARD Sandton Convention Centre

has been awarded the ‘Best Corporate Conference Venue’ Award at the BTAfrica Business Travel Awards. Also recognized was SCC’s parent company, Tsogo Sun, which won the Best African Hotel Brand with locations in Southern Africa Award.

CONDÉ NAST AWARD House of Brave

won a Gold at the Pendoring Awards in the Poster category for the poster campaign for Blink Stefanus Beer by copy writers Stefanus Nel and Anette Nel.

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BOBtv

from bXb Online, has been awarded this year’s EIBTM Technology Watch Award for its innovation and use of technology to support the improvement of event management.

OPPORTUNITIES

OPPORTUNITIES Search begins for South Africa’s top tourism emerging entrepreneurs Entries for the ETEYA 2013 competition is officially open and closes on 31 October 2012. The nationwide tourism industry competition recognises and honours the country’s best, most promising and most innovative emerging tourism business owners. One of the major highlights of ETEYA this year is that the competition’s 27 semi-finalists will have their businesses thoroughly analysed by business professionals and thereafter will receive a personalised five-month mentorship program from the Tourism Enterprise Partnership (TEP), during which finalists will be matched with a relevant mentor who will help them develop a growth development plan for their business. To qualify for this year’s competition, entries should demonstrate innovation in how they operate and communicate the extent to which their business plans meet consumer demand in a globally competitive industry. Entries should also address responsible and sustainable business practices and highlight how their business contributes to job creation. Application forms may be downloaded from www.eteya.co.za or collected from all regional tourism offices. Entries must be received by 17h00 on 31 October 2012. The provincial winners, who will be the competition’s nine finalists, will be announced at INDABA in May 2013 and the overall ETEYA winners will be announced in September 2013. For further information contact Jermaine Craig at South African Tourism Tel: +27 83 2010 121 jermaine@southafrica.net Allison MacDonald at Ireland/Davenport Tel: +27 82 771 2541 allison.macdonald@ireland-davenport.co.za Website www.southafrica.net

Holiday Inn Express song writing competition Holiday Inn Express and Rolling Stone are calling for musicians from across South Africa to take part in the Holiday Inn Express Song Writing Challenge 2012. The lucky winner will receive R 100,000 worth of accommodation at any Holiday Inn Express in South Africa, as well as studio time at Figure of 8 Productions and a radio plugging campaign from TunedIn Publicity. The competition is open to both amateur and professional musicians across all genres. Individuals or groups can enter by registering and uploading MP3 recordings of original songs, together with song lyrics, at www.hiexhotels.co.za. In order to qualify for entry, each song must mention the Holiday Inn Express brand name. It can capture a memory, include just a mention, or be written as an ode to the good times experienced at Holiday Inn Express. The song will be showcased on the Holiday Inn Express South Africa website where the public can listen, like and share their favourite entries. The competition closes on 23 December 2012. For more detailed information visit www.hiexhotels.co.za/songwriting.

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DIRECTORY LISTINGS PARTY PLANNING COMPANY

REGION

TELEPHONE

WEBSITE

BEYONDred

Johannesburg

+27 11 786 2145

info@beyondred.co.za

www.beyondred.co.za

Biz Events

Johannesberg

+27 86 111 5318

info@bizevents.co.za

www.bizevents.co.za

Calypso Event Management

Durban

+27 31 566 1626

sadha@calygroup.com

www.calygroup.com

Imfunzelelo

Cape Town

+27 21 762 1442

zelda@imfunzelelo.co.za

www.imfunzelelo.co.za

Inkanyezi Event Organisers

Port Elizabeth

+27 41 363 0310

andrew@inkanyezi.co.za

www.inkanyezi.co.za

No Doubt Events

Johannesburg

+27 11 403 0141

info@nodoubtevents.co.za

On The Box Marketing

Johannesburg

+27 11 726 5317

beverley@onthebox.co.za

Party Design Pty Ltd

Nationwide

+27 11 538 7240

sales@partydesign.co.za

www.partydesign.co.za

SA Event Decor

Nationwide

+27 11 701 3279

info@saeventdecor.co.za

www.saeventdecor.co.za

Seed Experiences

Cape Town

+27 21 461 9822

hello@weareseed.co.za

Specialised Experiences

Cape Town

+27 11 835 1565

info@specialised.com

Spintelligent

Cape Town

+27 21 700 3500

The Event Production Company

Johannesberg

+27 11 883 0470

Visual Creations

Cape Town

+27 21 511 9676

viscreatect@mweb.co.za

VWV

Johannesberg

+27 11 799 2600

warren@vwv.com

Expo Centre

Johannesburg

+27 11 494 1920

info@expocentre.co.za

3D Design

Nationwide

+27 11 608 1588

conrad@3ddesign.co.za

AIME

Australia

+61 2 9422 8735

AON

Nationwide

+27 11 944 7290

dani.ettridge@aon.co.za

Battlefield Live

Cape Town

+27 72 348 7079

harold@battlefieldlive.co.za

www.battlefieldlive.co.za

Cape Royale

Cape Town

+27 21 430 0500

neilen.tolmay@caperoyale.co.za

www.caperoyale.co.za

Cartoon Candy

Johannesburg

+27 11 345 6000

info@cartooncandy.co.za

Concept G Exhibitions & Events

Johannesburg

+27 11 708 7991

info@conceptg.co.za

www.nodoubtevents.co.za

www.onthebox.co.za

www.weareseed.co.za www.exhibitionsolutions.co.za

devi.paulsen@spintelligent.com

www.spintelligent.com

www.theeventcompany.com www.visualc.co.za www.vwv.com

ADVERTISERS

East London International Convention Centre

East London

www.expocentre.co.za www.3ddesign.co.za

christiane.beck@reedexhibitions.com.au

+27 43 709 5202

www.aime.com.au

ww.aon.co.za

www.cartooncandy.co.za www.conceptg.co.za

info@premierhotels.co.za

www.premierhotels.co.za

Figure of 8

Cape Town

+27 21 439 3329

info@fo8.co.za

Gift Bucks

Nationwide

+27 86 039 2737

geoff@giftbucks.co.za

www.giftbucks.co.za

Intercape

Nationwide

+27 861 287 287

info@intercape.co.za

www.intercape.co.za

IT&CM China

China

+27 21 330 4999

itcmchina@citsmice.com.cn

Magnifisant

Johannesburg

+27 11 465 1248

stuart@magnifisant.co.za

Oasys Innovations

Nationwide

+27 11 210 2500

info@oasys.co.za

Presclean

Nationwide

+27 11 796 0000

andrew@presclean.co.za

Roodebloem Studios

Cape Town

+27 21 447 6326

Sandton Convention Centre

Gauteng

+27 11 779 0000

vino@saconvention.co.za

Syner G Marketing

Nationwide

+27 11 656 2212

sgreen@iafrica.com

The Riverside Hotel & Spa

Durban

+27 31 563 0600

reserve@riversidehotel.co.za www.riversidehotel.co.za

Tshwane Events Centre

Gauteng

+27 12 327 1487

ricky@tshwabac.co.za

Two Oceans Aquarium

Cape Town

+27 21 418 3823

functions@aquarium.co.za

38 |

info@roodebloemstudios.co.za

www.fo8.co.za

www.magnifisant.co.za www.oasys.co.za www.prestigetoilet.co.za

www.roodebloemstudios.co.za www.saconvention.co.za www.syner-g.co.za

www.tshwane-events.co.za www.aquarium.co.za

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