The Event Issue 11 2012

The

Event

Issue 11 2012

Africa’s Leading Meetings Industry Magazine

Insuring Events - What You Need to Know EXSA Awards TPSA Awards

HIBITION S EX

TS EN EV

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Durban ICC 15th Anniversary

Image Courtesy of 3D Design

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The

Event

CONTENTS

Africa’s Leading Meetings Industry Magazine

www.theevent.co.za

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EXSA Award Winners Celebrating Exhibition and Event Achievements

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EIBTM

Publisher: Lance Gibbons lance@filmeventmedia.co.za

Focus on Global Events and FYP

Executive Editor: Maya Kulycky maya@filmeventmedia.co.za Business Manager: Taryn Fowler taryn@filmeventmedia.co.za Sales Manager: Rhoda Webb

10 TPSA Award Winners Celebrating Entertainment and Events Achievements 14 Experts Speak at ICCA What You Need To Know

rhoda@filmeventmedia.co.za Head of Design: Zaid Hendricks zaid@filmeventmedia.co.za Sales and Marketing Assistant: Robyn-Lee Malan

16 Durban ICC Celebrates 15th Anniversary 20 INDABA 2013 Changes You Need To Know About

robynlee@filmeventmedia.co.za

22 Events 57 2nd Avenue Harfield Village Claremont

24 Insuring Events Cover Story

7708 South Africa Telephone: +27 21 674 0646 www.filmeventmedia.co.za

DISCLAIMER: Opinions expressed in The Event do not necessarily represent the official viewpoint of the editor or the publisher, while inclusion of adverts/advertising features does not imply endorsement of any business, product or service. Copyright of this material is reserved. While every effort has been made to ensure the accuracy of the information contained in this publication, The Event and/or its employees may not be held liable or responsible for any act or ommission committed by any person, including a juristic person, referred to in this publication. It and they furthermore accept(s) no responsibility for any liability arising out of any reliance that a reader of this publication places on the contents of this publication.

28 Conference Organizers Push For Professionalism Rekindling Interest in Professional Accreditation

32 Association Spotlight 36 Acheivements 37 Opportunities 38 Advertisers / Directory Listings

Join us

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NEWS

EXSA AWARD WINNERS Congratulations to the winners:

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he Exhibition Association of Southern Africa (EXSA) announced the winners of the EXSA Awards at an evening ceremony in November. Over 350 guests, including industry leaders from across South Africa, gathered to celebrate achievements in stand design, the best exhibitions and venues of the year and more.

“Green Awards” prizes were also presented, a new category introduced for the first time this year. Tender Mavundla, ex Idols finalist, entertained the audience.

“It was a really fabulous evening and a time when the industry celebrates all the hard-work and efforts put into all the exhibitions held throughout the year. I think everyone can give themselves a huge round of applause – especially to all the finalists and winners,” commented EXSA GM Sue Gannon.

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Best Stands of the Year:

System built stands: 12 sq.m. and under 3d Design for the NH Hotels stand at Indaba

Custom and system built stands (mixed) Expo Solutions for Vetho House at Indaba

Custom built stands: 12sq.m & under Seatworks for their xtownx stand at Indaba

System built stands: 13 – 24 sq.m 3d Design for the Landis & Gyr stand at AMEU

Pavilions of any size Design and Display for the Gauteng Tourism Pavilion at Indaba

Custom built stands: 13 – 24 sq.m The Exhibitionist for their own stand at Markex

System built stands: 25 - 50 sq.m 3d Design for GE SA Technologies at Africa Rail and Ports\ 3d Design for the Gijima stand at Govtech

Outdoor stand of any size Scan Display for the Department of Environmental Studies at COP 17

Custom built stands: 25m² - 50 sq.m Oasys for their own stand at Markex Custom built stands: 50 – 100 sq.m.

Oasys for the Kerself stand at Power & Electrical World Africa Custom built stands: 101 – 200 sq.m Scan for their Armscor stand at AAD Custom built stands: over 201 sq.m.

The Exhibitionist for Becker Mining at Electra Mining

System built stands: 51 – 100 sq.m Scan Display for their own stand at Markex

Best Exhibitions of the Year: Best Consumer Exhibition: 3000 sq.m and under Go Glamour – Johannesburg Organiser: Three City Events

System built stands: 101 – 200 sq.m 3d Design for the Kemtek Print Solutions stand at Sign Africa

Best Consumer Exhibition: 3001- 6000 sq.m SABC Baba Indaba – Cape Town Organiser: Three City Events

Externally designed stands of any size Scan for the Evonik Plexi Glass stand at Sign Africa Progroup for the Denel stand at AAD

Best Consumer Exhibition: 6001-12 000 sq.m Mama Magic – The Baby Expo – Johannesburg Organiser: Exposure Marketing

NEWS

EXSA AWARD WINNERS Best Trade and Consumer Exhibition: 3 000 – 6 000 sq.m.

Future Ed – Johannesburg Organiser: Exposure Marketing Best Trade and Consumer Exhibition: 6000 -12 000 sq.m Grand Designs Live Organiser: Montgomery Africa Nigel Walker EXSA Chair

Best Consumer Exhibition: 12 000 sq.m & over Gauteng Homemakers Expo Organiser: The Homemakers Fair Best Trade Exhibition: 3 000 – 6 000 sq.m Meetings Africa – Johannesburg Organiser: Scan on Show Best Trade Exhibition: 6 000 – 12 000 sq.m.

IFSEC South Africa Organiser; Montgomery Africa Best Trade Exhibition: 12 000sqm & over Electra Mining Organiser; Specialised Exhibitions Best Trade and Consumer Exhibition:1000 – 3000 sq.m The Green Expo – Johannesburg Organiser: Three City Events

Best Trade and Consumer Exhibition: 12 000 sq.m & over SA Cheese Festival Organiser: Agri Expo Best Exhibition held alongside a Conference The South African Automotive Week, held in Port Elizabeth Organiser: Inkanyezi Events For the Green Stand/Exhibition Awards: Best Small Stand Award Scan Display Solutions for their Pfizer stand Best Medium Stand Award Scan Display Solutions for DEA at the CCR Expo at COP 17 Best Large Stand Award Complete Exhibition for Sasol:

Olifants In-Situ Display Best Green Outdoor Pavilion The CCR Expo/Marquee which was at COP 17 Organiser: Scan Interactive Best Green Exhibition The Green Expo held in both Cape Town and Jhb Organiser: Three City Events The Best Company Awards: The Best Supplier Company – Stand Design and Construction 3D Design (Division of 3D Group)

The Best Supplier Company – Security Lodge Events Security The Best Supplier Company – AV Gearhouse South Africa – JHB The Best Supplier Company – General. It was a tie between: Tree-Mendous Pot Plant Hire ZF Cleaning Services cc Best Venue Cape Town International Convention Centr

Best Organiser Specialised Exhibitions Best Employees of the Year: Best Venue Employee Meghan Pietersen (Cape Town International Convention Centre) Best Organiser Employee Brad Hook (Specialised Exhibitions) Best Supplier Employee – Stand Design & Construction Dylan Solomon (3D Shell (Division of 3D Group) Best Supplier Employee – Security Mark Sleep (The Stable Management Group) Best Supplier Employee – AV Charl Smit (Gearhouse South Africa (Pty) Ltd - Cape Town) Best Supplier Employee – General Jacqui Nel (Exhibition Freighting G.S.M.) The EXSA Personality of the Year Vinnie Orchard (Expo Solutions) The 2012 Chairman’s Award Doug Rix, DK Design

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NEWS

ADVERTORIAL

CONCEPT G

Exhibition stands and event infrastructure supplier ConCept G opened their doors two years ago and have grown into a tried and trusted industry brand.

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n the two years since its inception, ConCept G has planted its feet firmly in the events industry turf, becoming a member of numerous associations including EXSA, The Event Greening Forum and IFES. “ConCept G has grown from strength to strength since inception. From a small company we have evolved into a medium sized entity, having been awarded some prestigious projects over this period that have further enhanced our experience and placed us on the map,” explains managing partner Gill Gibbs. “We are in the process of acquiring an established custom exhibition company in Cape Town, which has led to the expansion of our facility in Johannesburg and an increase in our staff complement. The acquisition further enhances our ability to provide excellent service and solutions to our clients.”

The faces behind the brand are Andrew and Gill Gibbs. Andrew has extensive exhibition

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stand and shell system experience, having worked at Oasys Innovations for 17 years. His wife and business partner, Gill, has been a key account manager for both Oasys Innovations and International Fairs & Exhibitions. Andrew and Gill see themselves as brand and image ambassadors to the exhibition and event industries, with a collective 26 years of experience and expertise, building on, and adding value, to the reputation of their clients. The results speak for themselves.

“In our first year of operations, Andrew was appointed

by Oasys Innovations to project manage the SA Pavilion at the World Expo in Shanghai, China, an eight month activation that comprised the actual bricks and mortar stage of the Pavilion building to the realisation of the interior finishes, displays, event, AV and content development,” says Gill. “In our second year, we were awarded the IEC Gauteng Operations Results Centre at SABC, Auckland Park. In 2011, we were ap-

pointed by the preferred Agency to realise the Siemens Africa Sustainable Cities Road Show which was launched at Turbine Hall in JHB, then moved to Cape Town and then culminated in KZN with COP 17. We have realised bespoke system solutions for EMC and Vmware, working closely with the marketing agencies and we recently successfully completed various bespoke and system stands for Electra Mining.”

The company has also provided project management services to the rAge Expo over the past two years, with 2012 being the third year. ConCept G has also realised various system and custom (bespoke) design stands for rAge. It’s been a busy year. In May, the company was appointed to provide and finish the infrastructure, services and project management of AVI Africa, as well as various design stands for the poultry exhibition at Emperor’s Palace. ConCept G also provided a number of stands and pavilions

at Saitex and Africa’s Big 7, as well as the Media Centre and Hosted Buyer’s Lounge at Meetings Africa for the appointed agency at Meetings Africa, Africa’s biggest business tourism lekgotla. Another personal highlight for Concept G was being appointed to manage some of the branding and activations for Indaba.

“Our company ethos is to go beyond the ordinary and not to settle for less than the best,” says Gill. “Dedicated, professional and hands on service is key with deliverables and attention to detail.

We have passion for our product, our clients and our industry. Our initial tag line at the inception of ConCept G was: ‘It is in changing, that we find purpose.’ We continue to uphold this as part of our ethos, along with our new tag line...going beyond the ordinary...”

ConCept G forges prides itself on proficient planning and preparation, which is key to the success of any event.

For more information visit http://www.conceptg.co.za

NEWS

EIBTM FOCUSES ON GLOBAL EVENTS

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IBTM, the global meetings and events exhibition, is celebrating its 25th anniversary from the 27-29 November. The theme is “Global Events” and industry leaders are converging on Barcelona, Spain to discuss the future and the impact of the global economy on business. The African continent will share the spotlight with other regions from around the world as the South African National Convention Bureau sets out to boost global and regional competitiveness by outlining new initiatives at a press conference at this year’s EIBTM.

Chief Executive Officer of South African Tourism, Mr. Thulani Nzima will outline strategic developments that have taken place over the past year, including the launch of the SANCB (South African National Convention Bureau) which is charged with sharpening the destination’s competitiveness to put South Africa in the top global rankings of the world’s preferred business event destinations. “The growth potential of the destination and region is enormous,” Kotze-Nhlapo added, “South Africa is going after that potential with a strategically coordinated plan.”

“We are enthusiastic, energised and determined,” says Amanda Kotze-Nhlapo, Executive Manager of the National Convention Bureau. “We have targets that we are confident we will reach. It’s our collective ambition to grow business event arrivals to South Africa by 50% in the next five years. This will mean an additional US$344 million for the South African economy and an additional 31 000 jobs. South Africa has one intention: to show the world, in word and deed, that South Africa is stepping up to boost its global and regional competitiveness and unlock the significant potential of the business event market for South Africa and the rest of the continent,” says Kotze-Nhlapo.

New initiatives outlined by Nzima will include the international benchmarking of the South African bidding process lead by the recently formed Business Events Coordinating Council (BECC), a body that represents the country’s convention bureau and provinces. The BECC has already laid a firm foundation for South Africa’s bidding (and winning) strategy by agreement and implementation of lead sharing strategies, conduct of bid offs and bidding protocols. Incentive tourism is also a significant focus of South Africa’s plans. The election this year of David Sand to the global president of the Society for Incentive and Travel Executives (SITE) is historic as this is the first time an African has been elected

to head up the international body.

“David’s election gives our incentive industry, and indeed our destination, an opportunity and a platform to position the region and South Africa strongly… to attract more incentive travellers to South and Southern Africa,” said Kotze-Nhlapo. Finally, the new expanded Meetings Africa debuted at EIBTM. “To unlock Africa’s potential in business events demands partnership and collaboration,” Kotze-Nhlapo says, “it’s our medium- to-long-term ambition to build a pan-African Meetings Africa. This will foster an environment in which more regional and global conventions are held in South Africa to deliver a lasting and beneficial impact on the continent, the country and the people who work – and who have ambition to work – in tourism.”

“Our theme at Meetings Africa 2013 is Advancing Africa Together. Meetings Africa 2013 will give best and seamless access to the African service offering in business events and to a regional and continental industry that’s capable and that’s ready to do business,” added Kotze-Nhlapo.

Africa won’t be the only continent in the spotlight at EIBTM. The EIBTM CEO Summit is expected to attract a record number of industry leaders this year with 70 C-level executives from 20 countries due to gather at the event. A number of those attending the Summit will be Chinese, following the success of last year’s inaugural China Meetings Summit at EIBTM. China is expected to bring a number of experts from the region’s meetings industry to discuss the growth and movement of inbound and outbound business plus the concerns and

opportunities that face the China market. This year’s IBTM Global Industry Research presented at CIBTM 2012 revealed that destinations being used outside China are mainly in Asia but already there are significant numbers of meetings going to Europe, the US and Australia and this is likely to increase in future. 72% of buyers said they were looking at new destinations in the next 12 months.

When considering the buyers’ top 10 countries of choice for holding events in Asia, China was most popular with 62% of all participants selecting it as the most used destination. Hong Kong followed with 45.5% and 35.9% of respondents selected Thailand.

Craig Moyes, Reed Travel Exhibitions Portfolio Director, for the IBTM Global Events Group says, “the IBTM portfolio of events includes CIBTM - the annual event for the meetings industry that was launched in Beijing in 2005.

Year on year this event has grown and this year’s was the largest to date. The growth is not only from international, local and regional exhibitor base but also from a Hosted Buyer and trade visitor perspective. This year we welcomed the most Chinese Hosted Buyers seen at the show as a direct result of CIBTM roadshows to 2nd and 3rd tier cities which are increasingly recognizing the meetings profession”.

Other topics for discussion will cover anticipated growth for the industry, the development of the domestic meetings industry and the ways in which the local trade and infrastructure is helping to meet the perpetuating needs of a meetings industry which is expanding at an exponential rate.

For more information on EIBTM visit: http://www.eibtm.com

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REGIONAL SPOTLIGHT - TSHWANE

ICCA AND EIBTM FORUM FOR YOUNG PROFESSIONALS

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IBTM isn’t just for seasoned industry experts. There is a place for industry newcomers as well - at the ICCA and EIBTM Forum for Young Professionals (FYP). The FYP is open to those with a full-time job in the events business who are interested in joining their peers from across the world

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for projects, networking, and mentoring at EIBTM. The FYP is free for participants and includes flights, accommodation, and meals, but most importantly, exposure to industry leaders and trends.

This year, Refilwe Nchebisang, Marketing Coordinator at the CSIR International Convention Centre will be attending the FYP, bringing what she learns there back to Tshwane, South Africa. Bronwen Cadle de Ponte, Marketing & Sales Manager at the CSIR says, “the international meetings industry is relatively young in South Africa and international exposure is limited which means that learning opportunities for young professionals in our industry in South Africa are scarce and can be costly. [This] is a fantastic opportunity to accelerate learning and build contacts in the international business events industry.” Refilwe echoes those goals, “I hope to learn as much as possible about the meetings industry, the latest international trends and to bring back a knowledge seed that I can share with my colleagues and somehow incorporate it in the industry.”

Refilwe was selected as one of 20 candidates to attend the FYP from a pool of 80 applicants. Since she began at the CSIR ICC, as an in-service trainee, Refilwe has always “demonstrated an outstanding hunger for increasing her knowledge and improving the status quo,” says Bronwen. Supporting individuals who demonstrate these qualities is a must, Bronwen insists, and the industry would benefit from even more opportunities like this one. “We don’t have many formal qualifications for the meetings industry in South Africa so forums such as this one can really assist with accelerated learning for our industry.” Refilwe agrees, “Absolutely, this is an opportunity that any young professional in the meetings industry would benefit from. Not only in one’s personal career prospects but for organisations one works for.

There can only be a positive ripple effect from this that will enhance the meetings industry in Africa moving forward.”

REGIONAL SPOTLIGHT - TSHWANE

515 Johannes Ramokhoase Street (old Proes Street), Arcadia, 0007

Tel: (012) 326 9311 Fax: (012) 326 1067

Email: archot@aracadia.co.za

www.arcadiahotel.co.za

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NEWS

TPSA AWARD WINNERS

Award Sponsored: TPSA BEST RIGGER OF THE YEAR Winner: WIKUS VISSER Award Sponsored: TPSA LIGHTING DESIGNER OF THE YEAR Winner: ALAN MULLER Award Sponsored: DWR DISTRIBUTION AV ENGINEER OF THE YEAR Winner: MATTHEW HOLMES Award Sponsored: TPSA

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t’s not often that people behind the scenes get to enjoy the limelight, but once a year that’s exactly what happens for members of the Live Entertainment/Events Industry at South Africa’s Cape Town Technical Production Services Assoication (TPSA) Awards. TPSA members were invited to nominate candidates for the awards, which were presented at a gala on 12 November.

Award Sponsored: TPSA BEST NEWCOMER – AV ENGINEER Winner: ANDREW BOSMAN Award Sponsored: SIMPLY AV FAVOURITE AV RENTAL COMPANY Winner: AV DIRECT Award Sponsored: KILOWATT AV

Congratulations to the Winners: BEST NEWCOMER – LIGHTING DESIGNER Winner: MOENIER ALLIE Award Sponsored: DWR DISTRIBUTION BEST NEWCOMER – SOUND ENGINEER Winner: HUGO BIERMANN

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FAVOURITE SOUND RENTAL COMPANY Winner: EASTERN ACOUSTICS Award Sponsored: TPSA FAVOURITE LIGHTING RENTAL COMPANY Winner: GEARHOUSE Award Sponsored:

DWR DISTRIBUTION FAVOURITE TECHNICAL VENUE Winner: GRAND WEST ARENA Award Sponsored: THE EVENT FAVOURITE TECHNICAL STAGING COMPANY Winner: GEARHOUSE

SOUND ENGINEER OF THE YEAR Winner: CARL FROST Award Sponsored: TPSA PRODUCTION MANAGER OF THE YEAR Winner: WAYNE KRULL Award Sponsored: ESP AFRIKA

NEWS

TPSA AWARD WINNERS

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19 20 TO

FEB

2013 Official Exhibition

18 Feb 2013 Seminar Day

SANDTON CONVENTION CENTRE JOHANNESBURG

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50 African Association Buyers

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200 International Hosted Buyers

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200 Local Corporate and Government Buyers

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Quality screening of hosted buyers by the International Conference and Incentive Travel Research, Inc. (ICR) and Niki Clarke, internationally recognised by the business events industry

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2 Full days of trade exhibition

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Full day of learning at Educational Monday

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Future Leaders Forum Africa Launch

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Regional exhibitor briefings

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ICCA Africa Chapter Members - Pavilion

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Show dailies and active social media

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Pre scheduled online diary appointment system

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Black tie welcome dinner

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Networking Functions | 13

NEWS

EXPERTS SPEAK AT ICCA - WHAT YOU NEED TO KNOW

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hen specialists in organising, transporting, and accommodating international meetings and events gathered for the 51st ICCA Congress in San Juan, Puerto Rico, there were plenty of experts on-hand talking about the current state of the industry and the future. The Copenhagen-Denmark Lecture, “Goodbye Nation State – Hello Super City?” was delivered by Jan Sturesson, Partner, Global Leader Government and Public Services, PwC, Sweden. Here are some snapshots from the lecture focusing on industry trends you need to know about.

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NEWS

EXPERTS SPEAK AT ICCA - WHAT YOU NEED TO KNOW AIPC ANNUAL CONFERENCE COMING TO AFRICA The International Association of Congress Centres (AIPC) is the industry association for professional convention and exhibition centre managers worldwide. AIPC’s commitment is to encouraging and recognizing excellence in convention centre management, while providing tools to achieve high standards through its research, educational and networking programs.

Each year, a member facility hosts the Annual Conference and General Assembly. The Annual Conference brings together members to consider key industry issues and hear from top professionals in a variety of related fields. The General Assembly is the business session where AIPC executive and staff provide reports and outline the program of activity for the organization.

The 2013 Annual Conference and 55th General Assembly will be held in Cape Town, South Africa from 30 June to 3 July. Edgar Hirt, President, AIPC Board of Directors and Managing Director of CCH, Congress Center of Hamburg said at ICCA, “I think all of our members are really excited to come to South Africa, especially after this big success of this world football competition to see what happened after the event. This is one reason, I think, and of course we will have a special program, I cannot say anything at the moment about the program for next year because we will have the board meeting for the AIPC program in Barcelona now during the EIBTM there we will fix the program, but you can be sure that we will have some special issues which are related to the situation and Africa and especially the Cape area.”

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NEWS

DURBAN ICC - 15TH ANNIVERSARY

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n 16 November the Durban ICC marked its 15th anniversary with a gala celebration. In addition to marking the 15 year milestone, Chief Executive Officer, Julie-May Ellingson announced that the Durban ICC had achieved record results for the 2012 financial year. “In addition to achieving our 15 year milestone,” said Ellingson, “the Centre has been voted ‘Africa’s Leading Meetings and Conference Centre’ by the World Travel Awards for the eleventh time in twelve years. The third has been the excellent financial and performance indicators for the 2012 financial year.”

The Centre announced that during the 2012 financial year, the Durban ICC achieved the following record results: • Contribution to Gross Domestic Product (GDP) was

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R3.11-billion, up from R2.70billion in 2011.

• Contribution to Gross Geographic Product (GGP) of KwaZulu-Natal was R2.98-billion, up from R454-million in 2011.

• Profit before tax was R69million, up from R3.4-million in 2011.

• Revenue generated was a record R237-million, up from R129-million in 2011.

• Foreign exchange earnings generated was R948-million, up from R476-million in 2011.

• Tax revenue generated was R277-million, up from R246million in 2011.

• New jobs created (direct and indirect) was 9,327, up from 7,838 in 2011.

• The client satisfaction index was 90%.

• 74% of all ICC expenditure was with BEE companies.

• The Durban ICC improved its BEE rating to Level 3, up from

Level 7 in 2011.

• Training days doubled in 2012 to 365.5 days.

“In terms of these results the Durban ICC is the best performing convention centre in the country. The Durban ICC has made a cumulative contribution to GDP of R14.5-billion over the last six financial years alone and has put Durban firmly on

the global conferencing map.

These results demonstrate the tremendous contribution that the Durban ICC has made to the economic prosperity of Durban and KwaZulu-Natal and reflects the success of the Durban ICC as a municipal entity which is run as a commercial enterprise while significantly contributing to the city’s developmental goals,” concluded Ellingson.

NEWS

DURBAN ICC - 15TH ANNIVERSARY

Barbara Meyer and David Frandsen, Director of Sales and Marketing DICC

Kishore and Maya Kooverjee, Ronel and Arvind Magan

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NEWS

DURBAN ICC - 15th ANNIVERSARY

SA Idols winner 2012: Khaya Mthethwa

Dr. Raj Govender and Nirmala Govender

Congratulations to the ICC Durban on their 15th Anniversary from the team of Black Coffee 18 |

Lucky Mbatha, Octavia Kunene and Nkosi Mahlangu

NEWS

DURBAN ICC - 15th ANNIVERSARY

Julie-May Elingson, CEO DICC and Miller Matola, Brand SA

Gwyn Heaton, Event Dynamics and Brian Prowling, Oasis

Nischal Ishwarlaal, Jeremy and Gale Hurter

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NEWS

INDABA 2013 - CHANGES YOU NEED TO KNOW ABOUT

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NDABA, one of the largest tourism marketing events on the African calendar, is being changed from 2013 forward.

The event showcases Southern Africa’s tourism products and attracts international visitors and media from across the world.

It is an award-winning event, having been named Africa’s best travel and tourism show by the Association of World Travel Awards for two years. It attracts over 13,000 delegates from the travel tourism and related industries to South Africa.

Now, South African Tourism, which owns INDABA, has announced that there will be changes in the event, beginning in 2013. South African Tourism Chief Executive Officer, Thulani Nzima says a day will

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be cut from INDABA’s program in 2013. Instead of five days, INDABA 2013 will be four days long. Nzima cited “constructive discussions with INDABA Bid Parties and the broader tourism industry in Kwazulu-Natal” as factors in the decision. “For all stakeholders, it made business sense to continue to have the show over four days at Durban’s Inkosi Albert Luthuli International Convention Centre, and we would like to thank them for their input. We are, however, continuously reviewing INDABA and will make fundamental changes to the show from 2014 onwards, which we hope to announce shortly,” says Nzima.

South African Tourism has been forthcoming about the impact of the global economic recession on the event. There was a

decline in the number of visitors and buyers attending INDABA 2012, with the show attracting 3 722 travel buyers and 1 458 exhibitors. South African Tourism says those numbers compare favourably with 2010 attendance statistics, and say that INDABA is “not about breaking attendance records” but will focus on attracting more “quality buyers, exhibitors and visitors”. For INDABA 2013, Nzima says, “in order to enhance the quality and business environment at INDABA, we have made the criteria for visitors to INDABA stricter and will allow local trade visitors access to the show on 12, 13 and 14 May and to students only on 14 May.” Those aren’t the only changes in store. There will be increased costs for exhibitors as well. Says Nzima, “The costs for the hire of the INDABA venue has gone up an average of 20% over the last three years and while we have tried to shield exhibitors from these increased costs, we regrettably will have to implement the 6% inflation increase for INDABA 2013. We have, however, provided a 10% discount to TOMSA levy collectors, who are the main stand holders at INDABA. We advise all tourism products to check that they are

in good standing with TOMSA by the end of November, so as to be able to benefit from this discount.”

In the end, South African Tourism says the goal is a better INDABA for everyone. “We are working on ensuring a positive INDABA experience for all delegates and on improving the strong product mix. We are confident the show will retain its important status in generating business for South Africa’s travel trade and providing considerable value for local and international buyers,” says Nzima.

INDABA 2013 is scheduled for 11 - 14 May 2013, Albert Luthuli Convention Centre (Durban ICC), South Africa

Changes to INDABA 2013 • 4 day program (versus 5 days in 2012) • Stricter criteria for visitors • Local trade visitors access show on 12, 13, 14 • Student access 14 May only • Increased cost for exhibitors • Discount to TOMSA levy collectors)

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EVENTS Guy Fawkes - a firecracker of a night at St Yves Beach Club 03 Nov St Yves Beach Club, Camps Bay, South Africa Open House Party 03-04 Nov Reds Cafe 7 Gorlay Road Ottery, Cape Town, South Africa Junior Mining & Exploration: Conference and Exhibition 06-08 Nov, Turbine Hall, Newtown, Johannesburg, South Africa MAXIMUM VELOCITY 5 hosted by TrackcyclingSA 09 Nov Bellville Velodrome, South Africa Cherry, Cheese and Chocolate Festival 10 Nov

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617 Naledi Road Dullstroom, Mpumalang, South Africa

The African Railway Summit 20-21 Nov Johannesburg, South Africa

African Ports Evolution 20-22 Nov Radisson Blu Hotel, Western Cape, South Africa

4U Plett Rage Festival 2012 23 Nov- 08 Dec Plettenberg Bay, Garden Route

8ta Brickfields Music Festival 24 Nov Carfax in Newtow, South Africa Leather, Lace & Luxury Rides Show

EVENTS 24 November Silverstar Casino, Johannesburg, South Africa

2012 Eat Out DStv Food Network Conference 24 Nov The Westin Cape Town, South Africa 2012 Eat Out DStv Food Network Restaurant Awards 25 Nov The Westin Cape Town, South Africa

DANIEL BEDINGFIELD opens the Old Mutual Summer Sunset concert series 25 Nov Kirstenbosch National Botanical Gardens, South Africa

EIBTM 27-29 Nov Barcelona, Spain Seda Entrepreneurship Fair 27-29 Nov The Woodmill, Vredenburg Road, Stellenbosch Xtraordinary Women Gala Dinner 28 Nov The President Hotel, Western Cape, South Africa Film and Event Media Monthly Film Industry Wrap Party 29 Nov Cape Town, South Africa

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COVER STORY

INSURING EVENTS - WHAT YOU NEED TO KNOW

D

etails on exactly what happened to cause scaffolding to collapse at a Linkin Park concert are under investigation, but the consequences are clear – one woman died and 19 were injured at Cape Town Stadium before the concert.

According to news reports, Florentina Heaven-Popa, 33, died of injuries she sustained when temporary scaffolding collapsed in high winds. Nineteen people were injured, twelve were hospitalized.

Both police and the City of Cape Town were said to be launching investigations.

Reportedly, the structure that collapsed had been pre-approved and certified as safe before the event, but the City has said that the investigation will include whether procedures for approval had been properly followed. The structure that collapsed was a “branding activation” located next to the stadium advertising sports drink brand Lucozade.

Due to the collapse, Lucozade ended its promotion of the Linkin Park tour to South Africa, releasing a statement that read, “out of respect for victims of this accident we will not be actively promoting our tour sponsorship up to and at the final event.”

Big Concerts, the concert organizers, had reportedly posted a

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condolence to their Facebook page, now there are no posts from the period around the concert.

The collapse has raised questions from the public and industry about how to prevent incidents like this one from happening, or how to mitigate the impact if it does. The Event takes a closer look in this cover story at what the industry needs to know about planning for the unexpected at events.

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The collapse has raised questions from the public and industry about how to prevent incidents like this one from happening, or how to mitigate the impact if it does.

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COVER STORY

INSURING EVENTS - WHAT YOU NEED TO KNOW

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ews that a woman was killed and 19 people injured when temporary scaffolding blew over at the Linkin Park concert in Cape Town highlighted the dangers that can turn an event into a disaster.

Eventing professionals must have thought back to the Ellis Park Stadium disaster in 2001 when 43 people were crushed to death, largely due to poor crowd control and security personnel bribed to admit fans without tickets.

So many aspects of an event can go wrong that it’s amazing there are not more disasters. But there will be, industry players fear, as cowboys supply inadequate equipment, venues flout safety standards and people simply don’t know the safety laws.

“It used to be have a party and whack up a marquee, but it’s become a lot more professional now,” says Geoff Shute from Eventmasters.

There are two aspects involved: prevention, to ensure nothing goes wrong, and insurance, in case it does. Preventative steps include complying with numerous electrical, scaffolding and fire safety standards and inspections before an event can go ahead. Major events must be approved by the council, traffic, health and safety and fire departments.

The insurance side covers suppliers against various risks, and public liability insurance has belatedly been made compulsory.

“You will never be able to mitigate against every single risk,” says Geoff. “All you can do is say ‘I did absolutely everything I could to prevent an accident or injury.’ Insurances

are hugely expensive, but if a loose spanner drops out of the roof and hits the CEO, it’s game over.”

The Safety at Sports and Recreational Events Act (SASREA) of 2010 is designed to safeguard the well-being of people and property at events of any variety. It sets out the roles and accountabilities of those involved, determines how to categorise the risks, governs ticket sales, access, crowds and parking control, the issuing of safety certificates and the appointment of inspectors. All venue owners and event organisers must put proper safety and security measures in place and those safety issues must be handled by people experienced in the field.

Medium or high risk events needs a Safety and Security Planning Committee, with the categorisation based on criteria including the popularity of participants, attendance figures, the security infrastructure of the venue and the availability of police officers and emergency services. Even for low-risk events the organiser must appoint a safety officer, prepare a written plan detailing safety and security measures, the venue’s compliance with safety certification, and a host of other details. The National Commissioner can outlaw an event if anything is amiss. The law dictates that the organiser must have public liability insurance, and it warns that nothing limits their accountability and liability.

Eventmaster organises functions for corporate clients, and Geoff always checks that the client’s Public Liability Insurance covers guests and his own staff too. Every venue

“

There are two aspects involved: prevention, to ensure nothing goes wrong, and insurance, in case it does.

Preventative steps include complying with numerous electrical, scaffolding and fire safety standards and inspections before an event can go ahead. must renew its safety certificate annually, but Geoff always checks that too.

One dinner for 2,000 was in jeopardy when an inspector found the fire extinguishers were out of date and threatened to close the venue, he remembers. “We had to hire fire-fighting equipment and pay for a fire engine to sit outside, which was hugely expensive.”

Gearhouse supplies equipment including scaffolding, stages, roofing, rigging and sound and light rigs. Every discipline has its own rules under the Occupational Health and Safety laws, and each piece of equipment must be inspected and registered, says joint managing director Ofer Lapid.

There’s an exact plan of how a rig is going to be built and physical inspections and written risk assessments on site.

Gearhouse holds public liability insurance with Stalker Hutchinson covering the company to work with all types of equipment, with coverage of up to R300-million for any one incident. “Our insurance costs are hectic – in the millions every year. We don’t cut back on expenses when it comes to insurance and compliance with the law,” says Ofer. “We are

“

comprehensively insured, but as an organiser you should demand that your suppliers have insurance and the necessary certification, and carry your own insurance for areas where they may not be insured.”

Ofer believes South Africa’s safety laws are tough enough, and importantly, that the authorities are extremely safety conscious. But there are still plenty of cowboys and not enough industry awareness,” he says. “In KwaZulu Natal there have been five or six times when marquees were blown away, yet nobody hears about it. A lot of people don’t understand what the requirements are in event organising and technical supply and the training of people. If they understood it you wouldn’t have accidents.”

Until the Safety at Sports and Recreational Events Act few organisers were interested in buying even Public Liability insurance because it just added to the expense, says Peter Dutton, Managing Director of Contingency Film & Entertainment. “It’s the law now that any organised public event of even the most moderate size has to have public liability insurance.”

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COVER STORY

INSURING EVENTS - WHAT YOU NEED TO KNOW ...Peter assesses events and advises on what cover they need from a risk management perspective. Options include insurance against cancellation through inclement weather, loss of artist or key speaker or something making the venue unavailable, national mourning, or for reduced attendance if delegates can’t get there for reasons including terrorism.

Insurance is still largely a grudge purchase, he says, compared to Europe and the US where insurance against cancellation or disruption is common. Peter argues that insurance isn’t expensive. A medical conference for 400

delegates in Johannesburg, for example, has a budget of R4 million and the premium may be 0.75% to cover all standard contingencies, including public liability insurance of up to R20 million per incident. That’s about R80 per head.

The controls that are effectively applied to production companies are limited, if there are applied at all, says Helen Brewer of the Mice Academy, representing the Meetings, Incentives, Conferences and Exhibitions industry. Different provinces have different safety standards, making compliance complicated and dependent on which province you are working in.

“The more prominent production houses with big-ticket assignments are serious about disaster management and particularly compliance, and insurance is part and parcel of every project.”

The most important rule is for all stakeholders to assess the risks that affect their area of responsibility, including the venue, production house, décor designer, caterer, setdesigner and the end-user organiser, Helen says.

Risk management means protecting people, property, and the business, she says, and that means all parties should have insurance without

question. “Unfortunately with no real standards of control, monitoring and arbitration for transgressions, far too many fall through the cracks or settle out-of-court in order not to be exposed,” she says. “Risk management is not rocket science although some councils make the task so onerous that the average stakeholder – rather than spend vast amounts with a security company – hides behind ignorance in preference to going through the motions of a simple risk assessment.”

By Lesley Stones

At a Glance – The Safety at Sports and Recreational Events Act (SASREA) of 2010 About: Designed to safeguard the well-being of people and property at events of any variety. Sets out the roles and accountabilities of those involved, determines how to categorise the risks, governs ticket sales, access, crowds and parking control, the issuing of safety certificates and the appointment of inspectors. All venue owners and event organisers must put proper safety and security measures in place and those safety issues must be handled by people experienced in the field.

Medium or high risk events: Need a Safety and Security Planning Committee, with the categorisation based on criteria including the popularity of participants, attendance figures, the security infrastructure of the venue and the availability of police officers and emergency services.

Low-risk events: The organiser must appoint a safety officer, prepare a written plan detailing safety and security measures, the venue’s compliance with safety certification, and a host of other details.

In Addition: The National Commissioner can outlaw an event if anything is amiss. The law dictates that the organiser must have public liability insurance, and it warns that nothing limits their accountability and liability.

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TRENDS

CONFERENCE ORGANISERS PUSH FOR PROFESSIONALISM

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mong conference organisers there is talk about it being time to rekindle the fading interest in professional accreditation because unprofessional players are jeopardising the reputation of the industry. The Southern African Association for the Conference Industry (Saaci) echoes this concern, and says the best practitioners should differentiate themselves by achieving accreditation.

The Professional Conference Organiser (PCO) and Certified Meetings Professional (CMP) qualifications have existed for years, but interest has fizzled out and the number of accreditations has waned. That is party due to people leaving the industry or companies closing, but also because few customers care whether the event organiser they hire is accredited or not, says SAACI chairman Nina Freysen-Pretorius.

Efforts to rekindle accreditation have been sparked by complaints from hotels and other suppliers after events that have been handled badly. “We are trying to professionalise the industry,” Nina says, “someone who has organised a Christmas party decides they are professional conference organiser, so we need some sort of accreditation to regulate it.”

One concern is that health and safety requirements allow the police to close an event if it does not meet safety standards.

“We don’t want a situation where the government steps in and says ‘these are the criteria for conference organisers’, so we need self-regulation,” Nina says.

The accreditation administered by Saaci has three levels.

Basic requirements are to be a Saaci member, VAT registered, have a Tax Clearance Certificate and at least two years’ experi-

ence. Level 1 is Saaci accreditation as a conference organiser.

For Level 2, accreditation as a Saaci Accredited PCO, the applicant must have organised at least 15 events for 50 delegates or more, five events for 250 people, and at least one large and complex event. They must have a black economic empowerment (BEE) certificate and will be audited by Grant Thornton to ensure they meet the requirements. Level 3 Saaci Accredited International PCO status requires applicants to have organised at least five international events for 400 delegates, or five international events for 100 delegates plus one significantly large and complex international event.

Level 1 fees are R2,510, Level 2 costs R5,300 and Level 3 costs R7,810. Of the 249 conference organisers that are members of Saaci, only 25 hold accreditation at any level.

“South Africa isn’t flavour of the month any more so it’s important to be more professional because we are competing internationally. We need the credibility that comes from accreditation,” says Nina.

Estelle Lötter of Ripcord Promotions says those who are accredited should boast about their status. “I have absolutely no problem with being exclusive. It’s tedious and expensive to be accredited so we need to be treated as elite,” she says.

“People can’t be bothered or say it’s too expensive, but when a conference organiser screws up they screw up big and the whole thing falls apart,” Estelle continued. Accredited PCOs work to higher standards so they can be trusted, she says.

“There are hundreds of people who just fly by the seat of their pants, so this is a way to check a person’s credentials.”

When CPO qualifications were first launched, many government departments and private companies stipulated that only accredited organisers could bid to stage their events.

“The biggest downfall is that we haven’t consistently promoted it enough so it’s fizzled out,” Estelle says. If nobody asks the organisers if they are accredited, there is no reason to make the effort. Yet when people complain that it involves much paperwork, you have to wonder how serious they are about their business, she says.

Saaci has contracted consultant Adene Pringle to drive an accreditation campaign.

She says the number of PCOs has slipped because some who

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TRENDS

CONFERENCE ORGANISERS PUSH FOR PROFESSIONALISM used to be accredited have not bothered to renew, and it has not stopped them winning business. Others prefer to work under the radar as they are not organised enough to qualify.

“We need to get to the stage where people are asked if they are accredited,” Adene says.

“We need to get conference centres and government departments to only use accredited people.”

Another major qualification is the CMP, a global certification run by the Convention Industry Council (CIC). The CMP is designed to enhance the knowledge of meeting professionals, improve the standards of practice and raise the credibility of

the industry.

Saaci encourages its members to take the CMP exam because Saaci is a member of CIC. So far there are only 29 certified CMPs in South Africa, out of 14,000 qualified professionals in 35 countries. Applicants must demonstrate their years of experience, show they have continually educated themselves to improve their knowledge, and sit an exam.

Since CMP is an internationally recognised accomplishment, it is possible that international events will begin to insist the people they work with around the world are CMP qualified, says Nina.

The events industry is sup-

posed to be refreshed by young people trained in event management through the Services Seta, under its Vocational Education and Training responsibilities.

But getting support from Services Seta has been practically impossible since the authority was placed under administration in 2011, curtailing its spending.

Administration has been extended to March 2013, because of problems including establishing a new board, appointing a CEO, and investigating irregular spending of R73 million.

“We are still paying skills development levies but it’s a huge challenge to get access to those funds or any buy-in from Services Seta,” says Nina. “They need to get their house in order

so that when we want to encourage people to come into the industry we can contact them for financial support for training.”

Before Seta went into administration, any practitioner who wanted to take the CMP exam could apply for a subsidy towards the costs.

Joy Donovan, a founder member of the Exhibition & Event Association of Southern Africa (EXSA), says little progress has been made in promoting other qualifications.

“We wanted to introduce more upskilling programmes but we didn’t get anywhere because of the disaster at the Services Seta. There was nobody willing to fund anything,” she says.

-By Lesley Stones

SAACI Acceditation Levels Level 1: Conference Organiser; Fees: R2,510 Level 2: Saaci Accredited PCO: requirements: the applicant must have organised at least 15 events for 50 delegates or more, five events for 250 people, and at least one large and complex event. They must have a black economic empowerment (BEE) certificate and will be audited by Grant Thornton to ensure they meet the requirements. Fees: R5,300.

Level 3: Saaci Accredited International PCO; requirements: applicants to have organised at least five international events for 400 delegates, or five international events for 100 delegates plus one significantly large and complex international event. Fees: R7,810

CMP Certification Process 1. Complete the CMP application to demonstrate eligibility 2. Successfully pass a written examination covering the functions performed in meeting management

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VENUE SPOTLIGHT

ADVERTORIAL

MAKE WAVES AT PORT ELIZABETH’S BRAND NEW INTERNATIONAL CONVENTION CENTRE

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ort Elizabeth’s Boardwalk International Convention Centre ticks all the boxes – ten minutes from the airport, a short stroll from the full range of hotels, stunning views of the Indian Ocean, plenty of space for delegates and exhibitors, and managed by a highly experienced and motivated team.

Opening in December 2012, it is the only international quality convention centre in Nelson Mandela Bay. The Metro is equidistant from Durban, Gauteng and Cape Town – making it a strategically natural choice for national and international conventions. The convention centre itself is part of The Boardwalk Casino and Entertainment World precinct, which is home to many of Metro’s top restaurants and hotels – including the new five-star Boardwalk

Hotel. The hotel and convention centre were built as part of a R1-bn investment in The Boardwalk by empowerment company Emfuleni Resorts.

Delegates may make extensive use of the restaurants for private meetings and entertainment during and after conference hours. Most of the restaurateurs offer specials and discounts to convention delegates.

Ample beds are available within walking distance of the three thousand square metre convention centre, which can accommodate up to 1 700 delegates seated cinema-style. Break-away rooms seat between 34 and 170 comfortably, with three boardrooms seating 10 to 14 people. Exhibitions can be staged on the same floor, or in a separate three thousand square metre space that leads directly off The Boardwalk’s retail area.

Hotels along the Port Elizabeth golden mile range from budget to the five-star flagship Boardwalk hotel, where all 140 rooms have a view over the Indian Ocean. The view is shared by the convention centre, which has giant picture windows overlooking manicured gardens and the ocean in the assembly areas and break-away boardrooms.

The Boardwalk Casino and Entertainment World is owned by Emfuleni Resorts, the largest leisure empowerment company in the Eastern Cape, and which also owns the Fish River Sun. Both properties are managed by Sun International South Africa. Emfuleni has an effective BBBEE shareholding of 52.1%, with an Eastern Cape-based BBBEE shareholding of some 35%.

Sun International South Africa owns the remainder of the shares

in Emfuleni. Emfuleni Resorts is chaired by Bongi Siwisa and has subsequently committed to investing R1-billion in The Boardwalk, which is consistently voted as Nelson Mandela Bay’s favourite destination after the beaches.

The intention from the beginning of the R1-billion upgrade was that The Boardwalk be a fully inclusive project, and it has delivered substantial benefits to the Eastern Cape. The combined average of the tender BBBEE percentage at The Boardwalk is approximately 83%.

Situated just 10 minutes away from the Port Elizabeth International Airport and the main freeway leading into the beach front, The Boardwalk Hotel and Convention Centre are among the most accessible in South Africa.

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ASSOCIATION SPOTLIGHT

EVENT GREENING FORUM The aim of the Event Greening Forum (EFG) is to promote and embrace sustainable adn ethical business practises within the events industry in South Africa, with an initial focus on meetings, incentives, conferences, exhibitions, and events.

Save the Date for the Event Greening Forum’s inaugaral conference: Monday, 18 February 2013.

The Event Greening Forum is hosting a half-day conference the day before Meetings Africa 2013 – the leading business tourism exhibition on the continent.

The morning will begin with a light breakfast and the EGF AGM. All EGF members are encouraged to attend the AGM, which is at no cost.

The conference will then follow, with an exciting line up of speakers who are well-known figures in the ‘green space’ – including Jeunesse Park from Food & Trees for Africa. A Green Game session will also be utilised to brainstorm suggestions on the way forward for our industry to become more sustainable.

Finally, all attendees are invited to attend a light lunch sponsored by SAACI, followed by the SAACI Special General Meeting for members.

Date: Half-day Conference, 18 Feb, 2013, Day preceeding Meetings Africa 2013 Venue: The Sandton Convention Centre Time: 7:45am-2pm The conference will include: • • • • •

the EGF AGM from 7:45am-9am - entry to this is FREE speakers from an array of “green backgrounds” - including Jeunesse Park, who is the founder of Food & Trees for Africa and a leader fo the Al Gore Climate Change Reality project a collaborative workshop on what our industry needs to do to become more sustainable light lunch sponsored by SAACI followed by the SAACI Special General Meeting for members breakfast and refreshments throughout the morning

Please contact Pippa Walker on +27 11 447 4777 or pippa@eventgreening.co.za for more details.

Green Drinks with Shell Shell South Africa and Food & Trees For Africa invite you to attend their next Green Drinks. Guest speaker Jan Willem Eggink, General Manager Upstream Shell South Africa, will make a presentation on “Upstream opportunities in South Africa”.

Food & Trees for Africa (FTFA) believes that we can all effect great and necessary change through communications, but to do so need to have the hard conversations.

There has been much in the news about fracking and so FTFA decided to invite Shell to Green Drinks to create an opportunity to address concerns and questions directly with them. Environmental lawyers, activists, concerned citizens and media have also been invited.

Please invite anyone else who has an opinion and can make a statement on Shell’s global practices.

For all who have attended Green Drinks this year, you will know that it is a space that has resulted in great connections, new business and much action the year. For those who have not enjoyed Green Drinks, this is your last opportunity for this year.

Cash bar available.

Date: Thursday, 22 November 2012 Time: 17h30 for 18h00 Venue: FTFA Khaya, 94 Bessemer Street, Wendywood, Sandton RSVP: mary@trees.org.za / 011 656 9802 by 19 November Event Greening Forum Networking Meeting

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TRENDS

ADVERTORIAL • HIBITION S EX

The 3D Group of companies, a specialist supplier of infrastructure and services to the exhibition and events industry, has yet again proved why it is one of the top companies in their industry.

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3D Group Wins Unprecedented 7 Awards at EXSA Awards Function

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ollowing on the success of last year’s 9 awards , they have yet again won an unprecedented 7 awards for design and service excellence. “I am ecstatic with the outcome, mostly with our supplier of the year award, as this shows what our peers and opposition think of us. We put a huge amount of effort into client service and satisfaction and these awards are our payment for those efforts. Thank you to our whole team for all their efforts and hard work,“ says Conrad Kullmann Sales and Marketing Director .

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Best supplier award: 3D Design Best supplier employee award: Dylan Solomon 3D Shell

| 33

ASSOCIATION SPOTLIGHT

EXSA

The role of EXSA is to serve the exhibition and events industry in South Africa. EXSA’s core strategy is to actively grow and develop the exhibition and events industry within Southern Africa. This is acheived through promoting the unique benefits offered by exhibitions and events, and raising the profile of EXSA members who include venues, organizers and suppliers.

The Exhibition Association of Southern Africa (EXSA) announced the winners of the EXSA Awards at an evening ceremony in November. Over 350 guests, including industry leaders from across South Africa, gathered to celebrate achievements in stand design, the best exhibitions and venues of the year and more. “Green Awards” prizes were also presented, a new category introduced for the first time this year.

Judging Criteria for EXSA Green Awards The Exhibition and Events Association of Southern Africa (EXSA) is proud to announce the launch of their ‘Green Awards’ .

EXSA’s recognition of the industry’s need to become more sustainable led to the development of the Green Awards. These awards will acknowledge and commend those exhibition organisers and stand builders who have successfully applied sustainable practices at their events, and in doing so, hopefully encourage others to consider their impact on the environment.

Nigel Walker, the Chairman of EXSA, says: “Greening is a journey, not a destination in itself. Learning from the successful implementation of projects helps set the foundation and builds for the future. Recognition for an achievement is an important mechanism to reward, motivate, acknowledge and highlight the best of the best.”

EXSA’s annual awards evening and gala dinner is the ‘Oscars’ of the local exhibition industry, and recognises those show organisers, exhibition suppliers and venues who have achieved exceptional results during the year. This year the EXSA Awards will be held on the 21st of November at Monte Casino, and the new Green Awards will be amongst those handed out. All EXSA members are therefore encouraged to enter these awards before the 5th of November. The application forms can be downloaded from the EXSA website, www.exsa.co.za.

EXSA approached the Event Greening Forum (EGF) to compile the judging criteria and guidelines for the Green Awards. The request aligned well with the EGF’s mandate, which is to promote sustainable practices within the South African events industry, with an initial focus on business events such as exhibitions, conferences and meetings.

Justin Hawes, Chairperson of the EGF, says: “EXSA are founding members of the EGF, and so we are delighted that they have taken such a proactive approach to spreading a green message amongst their members.”

This year, applications for the EXSA Green Awards will be made retrospectively through written applications and supporting documentation. The applications will be judged by a panel selected from the EGF Management Committee.

As of next year, judges will be required to visit the stands and shows, as is done for all other EXSA award judging. Hawes adds: “We encourage the events industry and their suppliers to use the EXSA Green Awards as guidelines for their own purposes. In this way we hope the Green Awards will develop a legacy of best practice.”

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ASSOCIATION SPOTLIGHT

SITE

Site is a global network of meetings and event professionals dedicated to delivering business results. The network of Site professionals brings best-in-class solutions, insights and global connections to maximize the business impact of motivational experiences regardless of industry, region or culture. Site serves as the source of expertise, knowledge and personal connections that will catapult and sustain professional growth, and help build the value of extraordinary motivational experiences worldwide.

Antwerp, Belgium, Welcomes the Site EMEA Forum 2013 Site EMEA Forum 2013 Registration Now Open Site continues its successful series of European events with the Site EMEA Forum 2013 which will take place at The Radisson Blu Astrid Hotel in Antwerp, Belgium, 11–13 March 2013.

The City of Antwerp is different: fashionable, artistic, contemporary – even fun. The Belgian city is slowly winning over legions of citybreak fans with its triumvirate of easy rail access from neighboring countries, great local cuisine and powerhouse cultural attractions, from fine art to cutting-edge photography.

The Site Belgium Chapter and its organizational committees are working hard to provide Site members and motivational events industry professionals with a three-day educational forum with inspiring invited speakers, targeted discussion groups and lively panel debates, as well as peer-to-peer networking.

The Site EMEA Forum 2013 is a tremendous opportunity to continue to build Site connections, gain insight from thought leadership and enjoy the beautiful city of Antwerp.

Learn more about what is to come at the Site EMEA Forum 2013 at http://www.siteemeaforum2013.com/. Registration is now open.

Early-bird registration rates are available to Site members and non-members who register before 10 January 2013.

Attendees at EIBTM in Barcelona, Spain, can learn more about the upcoming event during the Site EMEA Forum 2013 cocktail reception hosted by Site Belgium. The reception will take place Wednesday, 28 November at 5:30pm at the Antwerp Tourism & Convention Stand, Belgian Booth H300.

Site Announces Grand Prize Winners of the First Site Champion of the Year Contest Site Champion of the YearThe voting process to select the two best videos for the first Site Champion of the Year contest concluded on 8 November 2012. The two-month submission period ended on 30 September and 10 motivational experiences – five for each category, personal and corporate – were subjected to the decision of a jury of four industry professionals and the people’s choice, which served as the fifth jury member.

Site and contest sponsor the Mexico Tourism Board are pleased to announce and congratulate the Grand Prize Winners for Site Champion of the Year 2012: Personal category: The unique incentive experience in Finnish Lapland – submitted by Jukka-Paco Halonen, Chairman of Viada Oy Ltd., Finland Corporate category: The Godfather movie-making experience – submitted by Dario Cherubino, Azimut creating emotions, Italy Mexico Tourism BoardThe Grand Prize Winners will each be awarded a VIP Mexican Experience for two, courtesy of the Mexico Tourism Board, during a special presentation at EIBTM in Barcelona, Spain, Wednesday, 28 November at 10:30a.m. at the Mexico Tourism Board Stand, D350.

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ACHIEVEMENTS

APPOINTMENT Monika Monika Iuel Iuel

South African Tourism announces the appointment of Monika Iuel as Regional Director: Americas South African Tourism is proud to announce the appointment of Monika Iuel to the newly-created position of Regional Director: Americas, effective 3 December 2012.

Monika, who has for the past seven years been Sales and Marketing Director for Your Africa, one of the brands of Tourvest Destination Management’s inbound division, brings a wealth of tourism industry experience to SA Tourism.

She has spent the last 13 years in senior management in the tourism industry and is well-equipped to lead the growth in tourist arrivals from the critical Americas market.

“The United States in North America is currently South Africa’s second largest tourism market, while in South America we have seen exciting growth and potential from markets such as Brazil. With her vast experience and considerable management skills, we are confident Monika will do an outstanding job of working with our country offices, support personnel and critically with the tourism trade in the Americas to build on the current growth. We are excited to be bringing Monika on board at SA Tourism and look forward to benefiting from her passion for and deep knowledge of inbound tourism, the international marketplace and her strong industry relationships,” said South African Tourism Chief Executive Officer, Thulani Nzima.

“I am extremely excited about the opportunity to join the South African Tourism team, and playing my part in taking the message of our beautiful country to the world. I am committed to delivering results and am confident that my years in the tourism industry will benefit the organization,” said Iuel.

AWARDS WORLD LUXURY HOTEL AWARDS Hyatt Regency Oubaai Golf Resort & Spa won “Best Luxury Golf Resort” at the 2012 World Luxury Hotel Awards, presented by the World Luxury Hotel Association.

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OPPORTUNITIES

OPPORTUNITIES Holiday Inn Express song writing competition Holiday Inn Express and Rolling Stone are calling for musicians from across South Africa to take part in the Holiday Inn Express Song Writing Challenge 2012.

The lucky winner will receive R 100,000 worth of accommodation at any Holiday Inn Express in South Africa, as well as studio time at Figure of 8 Productions and a radio plugging campaign from TunedIn Publicity.

The competition is open to both amateur and professional musicians across all genres. Individuals or groups can enter by registering and uploading MP3 recordings of original songs, together with song lyrics, at www.hiexhotels.co.za.

In order to qualify for entry, each song must mention the Holiday Inn Express brand name. It can capture a memory, include just a mention, or be written as an ode to the good times experienced at Holiday Inn Express.

The song will be showcased on the Holiday Inn Express South Africa website where the public can listen, like and share their favourite entries.

The competition closes on 23 December 2012.

For more detailed information visit www.hiexhotels.co.za/songwriting.

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info@conceptg.co.za

www.conceptg.co.za

CSIR International Convention Centre East London

+27 43 709 5202

info@premierhotels.co.za

www.premierhotels.co.za

Figure of 8

Cape Town

+27 21 439 3329

info@fo8.co.za

www.fo8.co.za

Gift Bucks

Nationwide

+27 86 039 2737

geoff@giftbucks.co.za

www.giftbucks.co.za

ICC Durban

Durban

+27 31 360 1000

sales@icc.co.za

www.icc.co.za

Inkunzi Fencing

Johannesburg

+27 82 555 5236

inkunzijhb@mweb.co.za

www.inkunzifencing.co.za

Intercape

Nationwide

+27 861 287 287

info@intercape.co.za

www.intercape.co.za

Oasys Innovations

Nationwide

+27 11 210 2500

info@oasys.co.za

www.oasys.co.za

Presclean

Nationwide

+27 11 796 0000

andrew@presclean.co.za

www.prestigetoilet.co.za

Sandton Convention Centre

Gauteng

+27 11 770 0000

vino@saconvention.co.za

www.saconvention.co.za

Scan Display Solutions

Nationwide

+27 11 447 4777

justin@scandisplay.co.za

www.scandisplay.co.za

SA National Convention Bureau

Johannesburg

+27 11 895 3000

renette@southafrica.net

www.southafrica.net

Star Hiring

Durban

+27 31 940 4465

contactus@starhiring.co.za

www.starhiring.co.za

TGCSA

Johannesburg

+27 11 895 3000

feedback@tourismgrading.co.za

www.tourismgrading.co.za

The Boardwalk Casino

East London

+27 41 507 7777

boardwalk@za.suninternational.com

www.suninternational.com

The Riverside Hotel & Spa

Durban

+27 31 563 0600

reserve@riversidehotel.co.za

www.riversidehotel.co.za

Tshwane Events Centre

Gauteng

+27 12 327 1487

ricky@tshabac.co.za

www.tshwane-events.co.za

38 |

DIRECTORY LISTINGS EVENT ORGANISERS COMPANY

REGION

TELEPHONE

EMAIL

WEBSITE

African Equations

Cape Town

+27 21 461 5735

dantu@africanequations.co.za

Agri Expo

Cape Town

+27 21 975 4440

admin@agriexpo.co.za

Amanda Cunningham

Johannesburg

+27 86 111 3997

info@wedding-expo.co.za

www.wedding-expo.co.za

Biz Events

Johannesburg

+27 86 111 5318

info@bizevents.co.za

www.bizevents.co.za

Calypso Event Management

Durban

+27 31566 1626

sadha@calygroup.com

www.calygroup.com

ESPAfrika

Cape Town

+27 21 671 0506

www.espafrika.com/ContactUs.aspx

www.espafrika.com

Ihop World

Johannesburg

+27 11 463 5091

thebe@ihop.net

www.ihop.net

Imfunzelelo

Cape Town

+27 21 762 1442

zelda@imfunzelelo.co.za

www.imfunzelelo.co.za

Inkanyezi Event Organisers

Port Elizabeth

+27 41 363 0310

andrew@inkanyezi.co.za

www.inkanyezi.co.za

Interactive Africa

Cape Town

+27 21 465 9966

admin@interactiveafrica.com

www.interactiveafrica.com

www.agriexpo.co.za

The Event Production Company

Johannesburg

+27 11 883 0470

Red Pepper Events

Johannesburg

+27 11 476 7801

carmel@red-pepper.co.za

www.theeventcompany.com

Seed Experiences

Cape Town

+27 21 461 9822

hello@weareseed.co.za

www.weareseed.co.za

Specialised Exhibitions

Johannesburg

+27 11 835 1565

info@specialised.com

www.exhibitionsolutions.co.za

Spintelligent

Cape Town

+27 21 700 3500

devi.paulsen@spitelligent.com

www.spintelligent.com

VWV

Johannesburg

+27 11 799 2600

warren@vwv.com

www.vwv.com

EXHIBITION ORGANISERS COMPANY

REGION

TELEPHONE

EMAIL

WEBSITE

AV Designers

Port Elizabeth

+27 41 586 2414

chris@avdesigners.co.za

www.avdesigners.co.za

Complete Exhibitions

Pretoria

+27 12 667 2074

nigel@compex.co.za

www.compex.co.za

Expo Group Africa

Durban

+27 31 563 1023

info@expogroup.co.za

www.expogroup.co.za

IDG

Johannesburg

+27 11 474 3007

idgjhb@idg.co.za

www.idg.co.za

HOMEMAKERS Expo

Johannesburg

+27 86 1114663

charmaine@homemakers-sa.co.za

www.homemakersonline.co.za

Professional Exhibition Solutions (PES) Fourways

+27 82 558 5427

lynn@exhibitionsolutions.co.za

www.exhibitionsolutions.co.za

Thebe Exhibitions and Events

Johannesburg

+27 11 549 8300

info@tepg.co.za

www.thebeexhibitions.co.za

Ulti SA

Cape Town

+27 21 511 5710

nadia@ulti-sa.co.za

www.ulti-sa.co.za

Village Exhibitions and Events

Johannesburg

+27 11 787 5783

gillian@vee.co.za

www.vee.co.za

Witch and Wizard Productions

Johannesburg

+27 11 483 2601

zaida@witchwizard.co.za

www.witch-wizard.co.za

CONFERENCE ORGANISERS & MEETING PLANNERS COMPANY

REGION

TELEPHONE

EMAIL

WEBSITE

Caraville Group

Durban

+27 31 266 0030

horst@caravile.co.za

www.caraville.co.za

Conference Call

Durban

+27 31 201 1470

lisa@confcall.co.za

www.confcall.co.za

Conference Consulting

Pretoria

+27 83 230 0763

pieter@confsa.co.za

www.confsa.co.za

Conference Cornerstone

Pretoria

+27 12 653 6788

info@conferencecornerstone.co.za

www.conferencecornerstone.co.za

Eastern Sun Events

Port Elizabeth

+27 41 374 5654

denise@easternsun.co.za

www.easternsun.co.za

Fastfunction

Cape Town

+27 21 683 6470

admin@fastfunction.co.za

www.fastfunction.co.za

Global Conferences Africa

Johannesburg

+27 11 676 3000

enquiries@globalconf.co.za

www.globalconf.co.za

Ikhono Communications

Durban

+27 31 266 9937

zodwa@ikhono.co.za

www.ikhono.co.za

Ilios Conferences

Cape Town

+27 21 836 8315

rjacobs@iliosconf.co.za

www.iliosconf.co.za

Impilo Conferences

Pietermaritzburg

+27 33 330 7658

impilo@icon.co.za

www.impiloconferences.coza

Indigo Marketing

Johannesburg

+27 11 809 5599

events@indigo.co.za

The Conference Company

Nationwide

+27 11 465 0334

www.indigo.co.za www.confco.co.za

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