Streetsboro City Schools Board of Education Regular Board Meeting Agenda May 9, 2013 6:45 p.m. Henry Defer Intermediate - Cafeteria Denise Baba – President
I.
II.
III.
Dr. Tim Calfee – Superintendent
Call to Order, Welcome and Roll Call Mrs. Baba Mr. Lesak Mr. Grimm Mr. Kelly
Catherine V. Rouse – Treasurer
Mrs. Pennock-Hanish
Pledge of Allegiance Superintendent’s Recommendations A. Hiring of Principal at Wait Primary It is recommended that the Board of Education employ Amy V Cruse as Principal at Wait Primary, 204 days, at the salary of $83,000.00 plus other administrative benefits (contingent upon the receipt of a fingerprint check through BCI/FBI that reflects no conviction of any felony, any misdemeanor that would be a felony on the second offense, any sex offense, any offense of violence, any theft offense, or any drug abuse offense), for a period of 2 years effective August 1, 2013 through July 31, 2015 as shown in Exhibit A. Motion Second Vote: Mrs. Baba Mr. Grimm
Mr. Lesak Mr. Kelly
Mrs. Pennock-Hanish
B. Hiring of Principal at Henry Defer Intermediate It is recommended that the Board of Education employ William F Basel as Principal at Henry Defer Intermediate, 204 days, at the salary of $83,000.00 plus other administrative benefits (contingent upon the receipt of a fingerprint check through BCI/FBI that reflects no conviction of any felony, any misdemeanor that would be a felony on the second offense, any sex offense, any offense of violence, any theft offense, or any drug abuse offense), for a period of 2 years effective August 1, 2013 through July 31, 2015 as shown in Exhibit B. Motion Second Vote:
Mrs. Baba Mr. Grimm
Mr. Lesak Mr. Kelly
Mrs. Pennock-Hanish
C. Hiring of Director of Curriculum It is recommended that the Board of Education employ Aireane Curtis as Director of Curriculum, 214 days, at the salary of $83,000.00 plus other administrative benefits (contingent upon the receipt of a fingerprint check through BCI/FBI that reflects no conviction of any felony, any misdemeanor that would be a felony on the second offense, any sex offense, any offense of violence, any theft offense, or any drug abuse offense), for a period of 2 years effective August 1, 2013 through July 31, 2015 as shown in Exhibit C. Motion Second Vote:
Mrs. Baba Mr. Grimm
Mr. Lesak Mr. Kelly
Mrs. Pennock-Hanish
IV.
OFCC Presentation Survey Results Frequently Asked Questions Public Comments
Resolution authorizing the school district board to participate in the Ohio School Facilities Commission Classroom Facilities Assistance Program WHEREAS, the Ohio School Facilities Commission (“Commission”) has notified the School District to be approved to participate in the Classroom Facilities Assistance Program this year; and WHEREAS, the School District hereby concurs with, and approves the use of, the findings outlined in the final “Facilities Assessment Report” dated December, 2010 with revisions April, 2013 for the purpose of developing a master facilities plan. The School District and Commission understand that the use of the Facilities Assessment Report is for the purpose of developing an estimated project budget and scope and that the potential for the existence of undocumented conditions that could increase the final cost of the project does exist; and WHEREAS, the School District Board hereby concurs with and approves the use of the Enrollment Projections dated February 5, 2013. The School District Board and the Commission acknowledge that actual enrollment status will be reviewed annually; and WHEREAS, the School District acknowledges the Commission recommendation that the School District engage a design and construction professional to assist in the review of the information presented in the Facilities Assessment Report. The School District has provided any information available to aid in the identification of any areas of concern for conditions, which cannot be readily observed by standard assessment procedures throughout the School District’s facilities and the School District acknowledges that the scope of services provided by the professional authoring the Facilities Assessment Report does not include invasive facilities and grounds investigation; and WHEREAS, the School District acknowledges that neither the School District nor the Commission have control over conditions which are hidden or otherwise unknown at the conclusion of the assessment report and master facilities plan; and WHEREAS, the School District desires to proceed with the Scope of the Project and Master Facilities Plan as indicated below: SCOPE OF THE PROJECT Build one new high school to house grades 9 thru 12; renovations/addition to Campus Intermediate Elementary School to house grades PK thru 3; renovations/addition/partial demolition (29,500 sq. ft.) to house grades 6 thru 8 at Streetsboro High School; allowance to abate and demolish Wait Primary Elementary; allowance to abate only Streetsboro Middle School as this facility will be used for other than PK thru 12 instruction (no action required at Henry Defer Intermediate as this facility was completed under the ELPP). STATE SHARE: $24,047,221 LOCAL SHARE: $44,659,124 PROJECT BUDGET: $68,706,345 Credit for ELPP Expenditures of $13,039,851 which is applied to Local Share Portion of Project STATE SHARE: $24,047,221 LOCAL SHARE: $31,619,273 PROJECT BUDGET: $55,666,494 NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the Streetsboro City School District, Portage County, Ohio that the conditional approval as granted by the Commission for the Classroom Facilities project be hereby accepted in accordance with the provisions of Section 3318.05, ORC.
Motion Second Vote:
Mrs. Baba Mr. Grimm
May 2013 Regular Meeting
Mr. Lesak Mr. Kelly
Mrs. Pennock-Hanish
V.
VI.
Break
Approval of Minutes It is recommended that the Board of Education approve the minutes from April 2013 as submitted. Motion Second Vote:
VII.
Mrs. Baba Mr. Grimm
Mr. Lesak Mr. Kelly
Mrs. Pennock-Hanish
Consent Agenda Items A. Financial Reports It is recommended that the Board of Education approve the Financial Reports for March 2013 as submitted. B. Donations It is recommended that the Board of Education approve the following donations:
Eric Rauschkolb donated $150 to the High School STEM Program Michael & Lucinda Mack donated $250 to the Educational Foundation Alumni Scholarship Fund Ruth Hackett donated $200 Education Foundation Alumni Scholarship Fund Dave Beahn donated $500 to the Retired Teachers Scholarship Fund Debbie Black donated $50 to the Retired Teachers Scholarship Fund Paula Stoner donated $25 to the Retired Teachers Scholarship Fund Edward Szumski donated $250 to the Educational Foundation Alumni Scholarship Fund James Robenstine donated $50 to the Educational Foundation Alumni Scholarship Fund Paige Schassar-Biltz, 7th grader, donated 18 paperback Goosebump books and 21 various paperback books to the Henry Defer Library Mr. James Torrence, father of 7th grade student Kaelen Torrence, donated his time and materials to design and construct a large, wooden “green screen” for use in movie-making projects at the middle school Streetsboro PTA donated $369 for field trips at Henry Defer Intermediate Streetsboro PTA donated $500 to the Middle School STEM Program for the robotics challenge Wal Mart donated $100 to the Middle School STEM Program for the Soap Box Derby t-shirts Wal Mart donated $600 as a grant to the Middle School STEM Program for the Soap Box Derby PTA donated $930 to the Middle School to provide scholarships for students for the 8th grade Washington DC trip Donna Meisinger donated 39 books to the Henry Defer Library
C. Grants It is recommended that the Board of Education approve the Educational Foundation grants as follows: Cultivating Diversity & Cultural Understanding: A Celebration! Alisha Bretzfelder Bohn $1,000.00 Expand opportunities for students in TV Production classes Tom Fesemyer $600.00 Improving Student Achievement through Implementation of Student Response Systems Tracey Schneeman, Ph.D, & Julie Dalton $868.00 Improving Student Achievement through Implementation of Student Response Systems Cindy Walker $ 868.00
May 2013 Regular Meeting
A. Staff Recognition Awards It is recommended that the Board of Education approve the annual staff awards money given to the staff from the Educational Foundation for the following: Teacher of the Year $300.00 Educational Support Person of the Year $100.00 Support Person of the Year $100.00 B. Student Activity Budget Modifications It is recommended that the Board of Education approve the modifications of the Activity Statements of Purpose and Budget for the Campus & Defer Rotary Funds, Juggling Club & Defer Music Project as shown in Exhibit D. C. Ohio High School Athletic Association Agreement It is recommended that the Board of Education authorize re-joining the Ohio High School Athletic Association for the 2013-2014 School Year as shown below: WHEREAS, Streetsboro City Schools of 9000 Kirby Lane, Portage County, Ohio has satisfied all the requirements for membership in the Ohio High School Athletic Association, a voluntary unincorporated association not-for-profit; and WHEREAS, the Board of Education/Governing Board (“Board”) and its Administration desire for the schools with one or more grades at the 7-12 grade level under their jurisdiction to be voluntary members of the OHSAA; NOW THEREFOR, BE IT RESOLVED BY THE BOARD OF EDUCATION/GOVERNING BOARD that all schools listed (High School / Middle School) do hereby voluntarily renew their membership in the OHSAA and that in doing so, the Constitution and Bylaws of the OHSAA are hereby adopted by this Board as and for its own minimum student-athlete eligibility requirements. Notwithstanding the foregoing, the Board does reserve the right to raise the student-athlete eligibility standards as the Board deems appropriate for the schools and students under its jurisdiction; and BE IT FURTHER RESOLVED that the schools under this Board’s jurisdiction agree to conduct their athletic programs in accordance with the Constitution, Bylaws, Regulations, Interpretations and decisions of the OHSAA and to cooperate fully and timely with the Commissioner’s Office of the OHSAA in all matters related to the interscholastic athletic programs of the schools. Furthermore, the schools under the Board’s jurisdiction shall be primary enforcers of the OHSAA Constitution, Bylaws and Sports Regulations and the interpretations and rulings rendered by the Commissioner’s Office. The administrative heads of these schools understand that failure to discharge the duty of primary enforcement may result in fines, removal from tournaments, suspension from membership and/or other such penalties as prescribed in Bylaw 11.
D. Dual Credit Agreement It is recommended that the Board of Education approve the Dual Credit Agreement between Kent State University and Streetsboro City Schools from July 1, 2013 to June 301, 2014 as shown in Exhibit E. E. Approval of Preschool Fees It is recommended that the Board of Education approve raising the preschool fees from $100.00 per month to $125.00 per month effective 2013-2014 SY. F. Approval of Lunch Prices It is recommended that the Board of Education approve in the prices of lunch as shown below: Wait $2.75 Campus $2.75 Defer $3.00 Middle School $3.00 High School $3.00 G. Grading & Conferencing Schedule It is recommended that the Board of Education approve the Grading and Conferencing schedule for the 2013-2014 School Year as shown in Exhibit F. May 2013 Regular Meeting
H. Waiver Days It is recommended that the Board of Education approve Waiver Days for the 2013-2014 school year. The Waiver days are: August 16, 2013 and February 14, 2014. I. Supplemental Payment It is recommended that the Board of Education approve the supplemental pay for Christine McVay for accompaniment for the Spring Choir Concert for 2012-2013 SY at a rate of $475.00. J. Stipend Payment It is recommended that the Board of Education approve the stipend payment of $250.00 less benefits to Ryan Spence for supervising a Malone University student teacher. Funds are paid by Malone University. K. FMLA/Parental Leave It is recommended that the Board of Education approve the FMLA Leave for Megan SoraceBeverly from May 15, 2013 through May 24, 2013 and the 2nd year of Parental Leave of Absence for Jennifer Murphy effective for the 2013-2014 SY per the terms of the Master Agreement. L. Resignations/Retirements It is recommended that the Board of Education approve the following resignations/retirements. Newman Deniese ELL Tutor 5/31/2013 Ricciardi Sara Tutor 5/24/2013 M. Hiring of Volunteers for WSTB Radio Station It is recommended that the Board of Education approve the hiring of the following to help at the radio station during the summer effective June 1, 2013 through August 31, 2013. Dantimo, Marc Mechler, Matt McConnaughey, Jesse Sanders, Tyler Violi, Tyler Wilson, Josh N. Hiring of Personnel It is recommended that the Board of Education approve the hiring of the following contingent upon all certification/licensure requirements being met: Certified Campbell Ira Revise Safety Plans/$17.50 per hour up to 10 hours 2012-2013 SY Matthews Karen Home Instruction/$20.00 per hour 2012-2013 SY McNair Amy OAA After School Title I Tutor/$17.50 per hour 2012-2013 SY Verlaney Sarah Substitute OAA After School Title I Tutor/$17.50 per hour 2012-2013 SY Classified Basich Jennifer Summer Maintenance Help/$8.00 per hour/June 3 to August 9, 2013 6/3/2013 Basich Nicole Summer Maintenance Help/$8.00 per hour/June 3 to August 9, 2013 6/3/2013 Bish Kyle Summer Maintenance Help/$8.00 per hour/June 3 to August 9, 2013 6/3/2013 Summer Technology Help/$8.00 per hour/Maximum 37.5 hours Coulman Kevin 6/3/2013 per week (June3 - Aug. 16, 2013) Gaines Jamauria Summer Maintenance Help/$8.00 per hour/June 3 to August 9, 2013 6/3/2013 Garman Ashley Summer Maintenance Help/$8.00 per hour/June 3 to August 9, 2013 6/3/2013 Julian Payton Summer Maintenance Help/$8.00 per hour/June 3 to August 9, 2013 6/3/2013 Mosansky Samantha Summer Maintenance Help/$8.00 per hour/June 3 to August 9, 2013 6/3/2013 Substitute Summer Maintenance Help/$8.00 per hour/June 3 to Puster Nathan 6/3/2013 August 9, 2013
May 2013 Regular Meeting
Reese
Anthony
Rohaley
Haley
Summer Technology Help/$8.00 per hour/Maximum 37.5 hours per week (June3 - Aug. 16, 2013) Substitute Summer Maintenance Help/$8.00 per hour/June 3 to August 9, 2013 Summer Maintenance Help/$8.00 per hour/June 3 to August 9, 2013 Summer Maintenance Help/$8.00 per hour/June 3 to August 9, 2013 Summer Maintenance Help/$8.00 per hour/June 3 to August 9, 2013
Szekley Alex Szemacs Austin Washinski Lindsey Extra Duty Vogias Katelyn Varsity Cheerleading Advisor Football/$2033.76 Correction Extra Duty Goldstein Jennifer Co-Head Softball Coach/$2174.88 Stockdale Brittany Co-Head Softball Coach/$2500.00 Motion Second Vote: Mrs. Baba Mr. Lesak Mr. Grimm Mr. Kelly Mrs. Pennock-Hanish VIII.
6/3/2013 6/3/2013 6/3/2013 6/3/2013 6/3/2013 2013-2014 SY 2012-2013 SY 2012-2013 SY
Superintendent’s Recommendations A. Approval of Classified Contracts The following are on a Second One Year Contract Krumlauf, Bonnie Playground Aide Motion Second Vote: Mrs. Baba Mr. Lesak Mr. Grimm Mr. Kelly Mrs. Pennock-Hanish B. Consultant Contract It is recommended that the Board of Education approve the Consulting Contract for Joseph Huber not to exceed 120 work days at a daily rate of $220.00 for the 2013-2014 SY. Motion Second Vote: Mrs. Baba Mr. Lesak Mr. Grimm Mr. Kelly Mrs. Pennock-Hanish C. Acceptance of the 2013 Graduating Class It is recommended that the Board of Education approve the High School 2013 Graduating class as shown in Exhibit G, pending completion of graduate requirements. WHEREAS, the Streetsboro High School Principal has certified that the members of the 2013 graduating class shown in Exhibit G have, or will have, completed all requirements set forth for high school graduation by the State of Ohio before the date set for graduation; and WHEREAS, the Streetsboro High School Principal has certified that the members of the 2013 graduating class have, or will have, completed all requirements set forth for high school graduation by the Streetsboro Board of Education on or before the date set for graduation; THEREFORE BE IT RESOLVED that students who continue to meet all the requirements for graduation as set forth by the State of Ohio and the Streetsboro Board of Education shall be so graduated; and BE IT FURTHER RESOLVED that, under the provision of ORC3313.61, the High School Principal shall sign all diplomas; and FURTHER BE IT RESOLVED that the cost of such diplomas will be paid out of the General Fund.
Motion Second Vote:
Mrs. Baba Mr. Grimm
May 2013 Regular Meeting
Mr. Lesak Mr. Kelly
Mrs. Pennock-Hanish
D. Non-Renewal of Supplemental Contracts It is recommended that the Board of Education approve the resolution as follows: WHEREAS, all supplemental contracts are limited contracts, and; WHEREAS, all supplemental contracts shall not exceed one (1) contract year; and, WHEREAS, Article 16, Section B of the Master Agreement between the Streetsboro Education Association and the Streetsboro Board of Education (“Master Agreement”) provides that all supplemental contracts shall automatically expire at the end of the supplemental contract; NOW, THEREFORE BE IT RESOLVED, by the Streetsboro City School District Board of Education that: Section 1. All supplemental contracts awarded for the 2012-2013 school year are non-renewed through the automatic expiration of each supplemental contract at the end of the 2012-2013 school year. Section 2. The nonrenewal and expiration of all 2012-2013 supplemental contracts shall occur pursuant to Revised Code Section 3319.11(I) and Article 16, Section B of the Master Agreement. Section 3. The Board authorizes district officials to perform any action that is consistent with this Resolution. Section 4. It is hereby found and determined that all formal actions of the Board and of any of its committees concerning and relating to the adoption of this Resolution were adopted in an open meeting of this Board or committees and that all deliberations of this Board and of any of its committees that resulted in such formal actions were in meetings open to the public, in compliance with the law. Section 5. This Resolution shall be in full force and effect from and immediately after its adoption.
Motion Second Vote:
Mrs. Baba Mr. Grimm
Mr. Lesak Mr. Kelly
Mrs. Pennock-Hanish
E. SEA Resolution It is recommended that the Board of Education approve resolution as follows: WHEREAS, the Board of Education and the Streetsboro Education Association are parties to a Negotiated Agreement which includes provisions for implementing a reduction in the teaching staff; and WHEREAS, the Board of Education finds it necessary to reduce the teaching staff by one full-time position due to financial reasons, and changing course offerings and selections. NOW, THEREFORE, BE IT RESOLVED: Section 1. One full-time teaching position in the area of Social Studies is reduced, to be effective for the 2013-2014 school year, due to financial reasons and changing course offerings and selections. Section 2. Based upon the reduction of one full-time teaching position as specified in Section 1, the teaching contract of Kristopher Gaug is suspended effective at the beginning of the 2013-2014 school year. Section 3. The Treasurer, on behalf of the Board of Education, is directed to give Kristopher Gaug written notice of this action on or before June 1, 2013. Section 4. It is found and determined that all formal actions of the Board concerning and related to the adoption of this Resolution were taken in an open meeting of the Board, and that all deliberations of this Board were in meetings open to the public, in compliance with all legal requirements, including O.R.C. §121.22.
Motion Second Vote:
Mrs. Baba Mr. Grimm
May 2013 Regular Meeting
Mr. Lesak Mr. Kelly
Mrs. Pennock-Hanish
IX.
Treasurer’s Recommendations A. Five Year Forecast It is recommended that the Board of Education approve the Fire Year Forecast as presented in Exhibit H and authorize the Treasurer to submit the Forecast to the Ohio Department of Education. Motion Second Vote:
Mrs. Baba Mr. Grimm
Mr. Lesak Mr. Kelly
Mrs. Pennock-Hanish
B. Amended Appropriations It is recommended that the Board of Education approve the Amended Appropriations for Fiscal Year 2013 as shown in Exhibit I. Motion Second Vote:
Mrs. Baba Mr. Grimm
Mr. Lesak Mr. Kelly
Mrs. Pennock-Hanish
C. BoardDocs It is recommended that the Board of Education approve a one year contract with BoardDocs as shown in Exhibit J. Motion Second Vote:
Mrs. Baba Mr. Grimm
Mr. Lesak Mr. Kelly
Mrs. Pennock-Hanish
D. Adoption of Pickup for Superintendent It is recommended that the Board of Education approve the following resolution for the adoption of 100% STRS Pickup/Pickup for the Superintendent: Be it resolved effective July 1, 2013, the Streetsboro Board of Education agrees to pick-up the total amount of employee contributions required by Section 3307.26, Revised Code, to be contributed by the Superintendent to STRS, Ohio. Streetsboro Board of Education is permitted to pick-up employee contributions pursuant to Section 3307.27, Revised Code, and Section 414(h)(2) of the Internal Revenue Code. These picked-up contributions, although designated as employee contributions, are being paid by the Streetsboro Board of Education in lieu of employee contributions and shall be paid by the board as a fringe benefit in addition to the contract salary otherwise payable to the employee. These contributions shall be treated as additional compensation and included in salary for retirement purposes. Employees in the group may not opt out of the picked-up contributions or elect to receive the contributed amounts directly instead of having them picked-up by the Streetsboro Board of Education and paid to STRS Ohio. Motion Second Vote:
Mrs. Baba Mr. Grimm
May 2013 Regular Meeting
Mr. Lesak Mr. Kelly
Mrs. Pennock-Hanish
E. Adoption of Pickup for Administrators It is recommended that the Board of Education approve the following resolution for the adoption of 60% STRS Pickup/Pickup for Administrators: Be it resolved effective July 1, 2013, the Streetsboro Board of Education agrees to pick-up the total amount of employee contributions required by Section 3307.26 of the Ohio Revised Code to be contributed by certified administrative employees to STRS Ohio. Streetsboro Board of Education is permitted to pick-up employee contributions pursuant to Section 3307.27, Revised Code, and Section 414(h)(2) of the Internal Revenue Code. These picked-up contributions, although designated as employee contributions, are being paid by the Streetsboro Board of Education in lieu of employee contributions. These picked-up contributions shall be divided as follows: 60% shall be paid by the board as fringe benefit in addition to the contract salary otherwise payable to the employee. These contributions shall be treated as additional compensation for retirement purposes and the remaining 40% shall be treated as mandatory salary reduction from the contract salary otherwise payable to the employee. Employees in the (group) may not opt out of the picked-up contributions or elect to receive the contributed amounts directly instead of having them picked-up by the board and paid to STRS Ohio. Motion Second Vote:
Mrs. Baba Mr. Grimm
Mr. Lesak Mr. Kelly
Mrs. Pennock-Hanish
F. Adoption of Pickup for Teachers It is recommended that the Board of Education approve the following resolution for the adoption of Salary Reduction Pickup for the Teaching Staff: Be it resolved effective July 1, 2013, the Streetsboro Board of Education agrees to pick-up the total amount of employee contributions required by Section 3307.26, Revised Code, to be contributed by the teaching staff to STRS, Ohio. Streetsboro Board of Education is permitted to pick-up employee contributions pursuant to Section 3307.27, Revised Code, and Section 414(h)(2) of the Internal Revenue Code. These picked-up contributions, although designated as employee contributions, are being paid by the Streetsboro Board of Education in lieu of employee contributions and shall be treated as mandatory salary reduction from the contract salary otherwise payable to the employee. Employees in the teaching group may not opt out of the picked-up contributions or elect to receive the contributed amounts directly instead of having them picked-up by the Streetsboro Board of Education and paid to STRS Ohio. Motion Second Vote: X.
XI.
XII.
Mrs. Baba Mr. Grimm New Business
Old Business
Public Comments
May 2013 Regular Meeting
Mr. Lesak Mr. Kelly
Mrs. Pennock-Hanish
XIII.
Board President’s Recommendation A. Executive Session It is recommended that the Board of Education enter into Executive Session to consider the employment, dismissal, and discipline of a public employee or official; to consider the purchase of property for public purposes; to prepare for negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of their employment; to consider the investigation of charges or complaints against a public employee, official, licensee or student and to consider matters required to be kept confidential by federal law or regulations or state statutes. Motion Second Vote:
XIV.
Mrs. Baba Mr. Grimm
Mr. Lesak Mr. Kelly
Mrs. Pennock-Hanish
Mr. Lesak Mr. Kelly
Mrs. Pennock-Hanish
Adjournment Motion Second Vote:
Mrs. Baba Mr. Grimm
May 2013 Regular Meeting
Exhibit A May 2013 Regular Meeting
Exhibit A May 2013 Regular Meeting
Exhibit A May 2013 Regular Meeting
Exhibit B May 2013 Regular Meeting
Exhibit B May 2013 Regular Meeting
Exhibit B May 2013 Regular Meeting
Exhibit C May 2013 Regular Meeting
Exhibit C May 2013 Regular Meeting
Exhibit C May 2013 Regular Meeting
Exhibit D May 2013 Regular Meeting
Exhibit D May 2013 Regular Meeting
Exhibit D May 2013 Regular Meeting
Exhibit D May 2013 Regular Meeting
Exhibit E May 2013 Regular Meeting
Exhibit E May 2013 Regular Meeting
Exhibit E May 2013 Regular Meeting
Exhibit E May 2013 Regular Meeting
Exhibit E May 2013 Regular Meeting
Exhibit E May 2013 Regular Meeting
Exhibit F May 2013 Regular Meeting
2013 Graduating Class
Exhibit G May 2013 Regular Meeting
Exhibit H May 2013 Regular Meeting
Exhibit H May 2013 Regular Meeting
Exhibit H May 2013 Regular Meeting
Exhibit H May 2013 Regular Meeting
Exhibit H May 2013 Regular Meeting
Exhibit I May 2013 Regular Meeting -- Options Summary -Output file: APPRES.TXT Optional Heading: Amended Appropriations FY13 Type: CSV Print options page? (Y,N) Y Report for fiscal year: 2013 Amounts to use: (1,2,3,4) 3 Include accounts with all zero balances? (Y,N) Summarize Recap by Fund? (Y,N) N : AMENDED : Streetsboro City : Portage : Regular : 9th : May : 2013 : Defer Elementary : Mrs. Baba : Mr. Lesak : Mr. Grimm : Mr. Kelly : Mrs. Pennock Hanish : 001 : 599 : N : FD BAT_APPRES executed by ROUSE on node SPARC5:: at
N
7-MAY-2013 16:29:16.32
AMENDED APPROPRIATION RESOLUTION City, Exempted Village, Joint Vocational or Local Board of Education Rev.Code Sec. 5705.38 --------------------The Board of Education of the Streetsboro City School District, Portage County, Ohio, met in Regular session on the 9th day of May, 2013, at the office of Defer Elementary with the following members present: Mrs. Baba Mr. Lesak Mr. Grimm Mr. Kelly Mrs. Pennock Hanish
moved the adoption of the following Resolution: BE IT RESOLVED by the Board of Education of the Streetsboro City School District, Portage County, Ohio, that to provide for the current expenses and other expenditures of said Board of Education, during the fiscal year, ending June 30, 2013, the following sums be and the same are hereby set aside and appropriated for the several purposes for which expenditures are to be made and during said fiscal year, as follows, viz:
Exhibit I May 2013 Regular Meeting
Date: Time:
05/07/13 4:29 pm
STREETSBORO CITY SCHO Appropriation Resolution Report Amended Appropriations FY13 2013 Appropriations
001 002 003 006 007 009 012 014 018 019 020 024 029 200 300 451 499 516 533 551 572 587 590
GENERAL BOND RETIREMENT PERMANENT IMPROVEMENT FOOD SERVICE SPECIAL TRUST UNIFORM SCHOOL SUPPLIES ADULT EDUCATION ROTARY-INTERNAL SERVICES PUBLIC SCHOOL SUPPORT OTHER GRANT SPECIAL ENTERPRISE FUND EMPLOYEE BENEFITS SELF INS. EDUCATION FOUNDATION FUND STUDENT MANAGED ACTIVITY DISTRICT MANAGED ACTIVITY DATA COMMUNICATION FUND MISCELLANEOUS STATE GRANT FUND IDEA PART B GRANTS TITLE II D - TECHNOLOGY LIMITED ENGLISH PROFICIENCY TITLE I DISADVANTAGED CHILDREN IDEA PRESCHOOL-HANDICAPPED IMPROVING TEACHER QUALITY
Grand Total All Funds
Exhibit I May 2013 Regular Meeting Page: 1 (APPRES) Prior FY Carry Over
Total Appropriation
20,571,793.69 1,315,647.00 1,180,195.15 671,394.00 6,300.00 56,216.00 83.49 107,783.75 115,333.04 16,517.60 116,300.00 90,000.00 35,000.00 111,393.06 188,175.00 9,000.00 131,500.00 533,628.21 3,399.55 4,500.00 372,902.61 4,282.92 95,298.27
108,898.10 .00 384,528.51 .00 .00 3,873.08 .00 .00 2,614.44 39.60 1,106.48 .00 214.84 647.40 7,177.61 .00 .00 285.41 .00 .00 1,726.28 636.00 13,157.85
20,680,691.79 1,315,647.00 1,564,723.66 671,394.00 6,300.00 60,089.08 83.49 107,783.75 117,947.48 16,557.20 117,406.48 90,000.00 35,214.84 112,040.46 195,352.61 9,000.00 131,500.00 533,913.62 3,399.55 4,500.00 374,628.89 4,918.92 108,456.12
25,736,643.34
524,905.60
26,261,548.94
seconded the Resolution and the roll being called upon its adoption, the vote resulted as follows: Vote: Mrs. Baba, Mr. Lesak, Mr. Grimm, Mr. Kelly, Mrs. Pennock Hanish, , , CERTIFICATE (O.R.C. 5705.412) RE: IT IS HEREBY CERTIFIED that the Streetsboro City School District has sufficient funds to meet the contract, obligation, payment, or expenditure for the above, and has in effect for the remainder of the fiscal year and the succeeding fiscal year the authorization to levy taxes which, when combined with the estimated revenue from all other sources available to the district at the time of certification, are sufficient to provide operating revenues necessary to enable the district to maintain all personnel, programs, and services essential to the provision of an adequate educational program on all the days set forth in its adopted school calendar for the current fiscal year and for a number of days in the succeeding fiscal year equal to the number days instruction was held or is scheduled for the current fiscal year, except that if the above expenditure is for a contract, this certification shall cover the term of the contract or the current fiscal year plus the two immediately succeeding fiscal years, whichever period of years is greater. DATED: ____________________________
BY: _____________________________________ Treasurer
BY: _____________________________________ Superintendent of Schools
BY: _____________________________________ President, Board of Education
Exhibit I May 2013 Regular Meeting
Date: Time:
05/07/13 4:29 pm
STREETSBORO CITY SCHOOLS Appropriation Recap Sheet Amended Appropriations FY13
Fund Class/Name
Fund - SCC
Page 2 (APPRES) 2013 Appropriations
*** Governmental Fund Types *** General Fund GENERAL
001
Total General Fund
20,571,793.69 20,571,793.69
Special Revenue SPECIAL TRUST PUBLIC SCHOOL SUPPORT OTHER GRANT EDUCATION FOUNDATION FUND DISTRICT MANAGED ACTIVITY DATA COMMUNICATION FUND MISCELLANEOUS STATE GRANT FUND IDEA PART B GRANTS TITLE II D - TECHNOLOGY LIMITED ENGLISH PROFICIENCY TITLE I DISADVANTAGED CHILDREN IDEA PRESCHOOL-HANDICAPPED IMPROVING TEACHER QUALITY
007 018 019 029 300 451 499 516 533 551 572 587 590
Total Special Revenue
1,300.00 115,333.04 16,517.60 35,000.00 188,175.00 9,000.00 131,500.00 533,628.21 3,399.55 4,500.00 372,902.61 4,282.92 95,298.27 1,510,837.20
Debt Service BOND RETIREMENT
002
Total Debt Service
1,315,647.00 1,315,647.00
Capital Projects PERMANENT IMPROVEMENT
003
Total Capital Projects
1,180,195.15 1,180,195.15
*** Proprietary Fund Types *** Enterprise FOOD SERVICE UNIFORM SCHOOL SUPPLIES ADULT EDUCATION SPECIAL ENTERPRISE FUND
006 009 012 020
Total Enterprise
671,394.00 56,216.00 83.49 116,300.00 843,993.49
Internal Service ROTARY-INTERNAL SERVICES
014
107,783.75
Exhibit I May 2013 Regular Meeting
Date: Time:
05/07/13 4:29 pm
STREETSBORO CITY SCHOOLS Appropriation Recap Sheet Amended Appropriations FY13
Fund Class/Name
Fund - SCC
EMPLOYEE BENEFITS SELF INS.
024
Total Internal Service
Page 3 (APPRES) 2013 Appropriations 90,000.00 197,783.75
*** Fiduciary Fund Types *** Agency Fund STUDENT MANAGED ACTIVITY
200
Total Agency Fund
111,393.06 111,393.06
Private Purpose Trust Fund SPECIAL TRUST
007
Total Private Purpose Trust Fund Total Appropriations - All Fund Types
5,000.00 5,000.00 25,736,643.34
Exhibit I May 2013 Regular Meeting
Exhibit I May 2013 Regular Meeting -- Options Summary -Output file: AMDCERT.TXT Type: CSV Print options page? (Y,N) Y Beginning year for report: 2012 Date of Report (for Report Headings): 05/07/2013 Include accounts with all zero balances? (Y,N) N 3131: T 3132: T 3133: O 3134: O 3135: O 3139: O Include Income Tax as Taxes or Other? (T,O) O Include Other Taxes as Taxes or Other? (T,O) O : 001 : 599 : FD BAT_AMDCERT executed by ROUSE on node SPARC5:: at
7-MAY-2013 16:28:51.51
Date: 05/07/13 Time: 4:28 pm
Exhibit I May 2013 Regular Page: Meeting 1
STREETSBORO CITY SCHOOLS Amended Official Certificate of Estimated Resources
(AMDCERT)
Rev. Code, Sec. 5705.36 ----------------------Office of Budget Commission, PORTAGE County, Ohio. Streetsboro, Ohio, May 7, 2013 TO THE TAXING AUTHORITY of STREETSBORO CITY SCHOOLS The following is the amended official certificate of estimated resources for the fiscal year beginning July 1, 2012 , as revised by the Budget Commission of said County, which shall govern the total of appropriations made at any time during such fiscal year: -----------------------------------------------------------------------------------------------------------------------------------Unencumbered Fund Balance Taxes Other Sources Total July 1, 2012 -----------------------------------------------------------------------------------------------------------------------------------GOVERNMENTAL FUND TYPE General Fund
3,046,686.39
14,381,544.45
6,867,413.96
24,295,644.80
Special Revenue
395,362.28
.00
1,357,269.90
1,752,632.18
Debt Service
254,336.53
1,178,763.00
147,233.00
1,580,332.53
Capital Projects
848,123.07
641,422.00
50,000.00
1,539,545.07
Enterprise
35,444.91
.00
855,904.00
891,348.91
Internal Service
17,803.03
.00
203,168.50
220,971.53
47,929.94
.00
85,804.40
133,734.34
6,106.52
.00
5,000.00
11,106.52
4,651,792.67
16,201,729.45
9,571,793.76
30,425,315.88
PROPRIETARY FUND TYPE
FIDUCIARY FUND TYPE Agency Fund Private Purpose Trust Total All Funds
____________________________________________________________ Budget ____________________________________________________________ Commission ____________________________________________________________
Date: 05/07/13 Time: 4:28 pm
Exhibit I May 2013 Regular Page: Meeting 2
STREETSBORO CITY SCHOOLS Amended Official Certificate of Estimated Resources
(AMDCERT)
Rev. Code, Sec. 5705.36 ---------------------------------------------------------------------------------------------------------------------------------------------------------Unencumbered Fund Balance Taxes Other Sources Total July 1, 2012 -----------------------------------------------------------------------------------------------------------------------------------GOVERNMENTAL FUND TYPE General Fund 001
GENERAL
Total General Fund
3,046,686.39
14,381,544.45
6,867,413.96
24,295,644.80
3,046,686.39
14,381,544.45
6,867,413.96
24,295,644.80
1,285.62 44,711.43 2,467.60 106,082.42 11,000.00 120,569.55 .00 81,500.00 12,918.51 .00 .00 13,353.02 .00 1,474.13
.00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00
1,300.00 85,975.00 14,050.00 25,484.00 .00 185,195.00 9,000.00 50,000.00 520,709.70 3,399.55 4,500.00 359,549.59 4,282.92 93,824.14
2,585.62 130,686.43 16,517.60 131,566.42 11,000.00 305,764.55 9,000.00 131,500.00 533,628.21 3,399.55 4,500.00 372,902.61 4,282.92 95,298.27
395,362.28
.00
1,357,269.90
1,752,632.18
254,336.53
1,178,763.00
147,233.00
1,580,332.53
254,336.53
1,178,763.00
147,233.00
1,580,332.53
848,123.07
641,422.00
50,000.00
1,539,545.07
848,123.07
641,422.00
50,000.00
1,539,545.07
2,209.27 31,480.31 83.49 1,671.84
.00 .00 .00 .00
702,000.00 36,404.00 .00 117,500.00
704,209.27 67,884.31 83.49 119,171.84
Special Revenue 007 018 019 029 031 300 451 499 516 533 551 572 587 590
SPECIAL TRUST PUBLIC SCHOOL SUPPORT OTHER GRANT EDUCATION FOUNDATION FUND UNDERGROUND STORAGE TANK FUND DISTRICT MANAGED ACTIVITY DATA COMMUNICATION FUND MISCELLANEOUS STATE GRANT FUND IDEA PART B GRANTS TITLE II D - TECHNOLOGY LIMITED ENGLISH PROFICIENCY TITLE I DISADVANTAGED CHILDREN IDEA PRESCHOOL-HANDICAPPED IMPROVING TEACHER QUALITY
Total Special Revenue Debt Service 002
BOND RETIREMENT
Total Debt Service Capital Projects 003
PERMANENT IMPROVEMENT
Total Capital Projects PROPRIETARY FUND TYPE Enterprise 006 009 012 020
FOOD SERVICE UNIFORM SCHOOL SUPPLIES ADULT EDUCATION SPECIAL ENTERPRISE FUND
Date: 05/07/13 Time: 4:28 pm
Exhibit I May 2013 Regular Page: Meeting 3
STREETSBORO CITY SCHOOLS Amended Official Certificate of Estimated Resources
(AMDCERT)
Rev. Code, Sec. 5705.36 ---------------------------------------------------------------------------------------------------------------------------------------------------------Unencumbered Fund Balance Taxes Other Sources Total July 1, 2012 -----------------------------------------------------------------------------------------------------------------------------------Total Enterprise
35,444.91
.00
855,904.00
891,348.91
9,091.16 8,711.87
.00 .00
113,168.50 90,000.00
122,259.66 98,711.87
17,803.03
.00
203,168.50
220,971.53
47,929.94
.00
85,804.40
133,734.34
47,929.94
.00
85,804.40
133,734.34
6,106.52
.00
5,000.00
11,106.52
6,106.52
.00
5,000.00
11,106.52
4,651,792.67
16,201,729.45
9,571,793.76
30,425,315.88
Internal Service 014 024
ROTARY-INTERNAL SERVICES EMPLOYEE BENEFITS SELF INS.
Total Internal Service FIDUCIARY FUND TYPE Agency Fund 200
STUDENT MANAGED ACTIVITY
Total Agency Fund Private Purpose Trust Fund 007
SPECIAL TRUST
Total Private Purpose Trust Total All Funds
Exhibit I May 2013 Regular Meeting -- Options Summary -Output file: CERTBAL.TXT Type: CSV Print options page? (Y,N) Y Beginning year for Report: 2012 Include accounts with all zero balances? (Y,N) : 001 : 599 : FD BAT_CERTBAL executed by ROUSE on node SPARC5:: at
N
7-MAY-2013 16:28:06.70
Exhibit I May 2013 Regular Meeting
Certificate of the Total Amount From All Sources Available For Expenditures, and Balances Rev. Code, Sec. 5705.36 ----------------------From the: STREETSBORO CITY SCHOOLS, PORTAGE County, Streetsboro, OH, June 30, 2012 To the County Auditor of said County:
The following is the total amount from all sources available for expenditures from each fund set up in the tax budget, with the balances that exist at the end of the fiscal year, June 30, 2012.
-----------------------------------------------------------------------------------------------------------------------------------(1) (2) (3) (4) (5) (6) -----------------------------------------------------------------------------------------------------------------------------------Cash Balance Encumbrances Advances Carryover Balance Total Amount From Total Amount Fund Type/Classification as of as of not Available for all Sources Available Avail. Plus June 30, 2012 June 30, 2012 Repaid Appropriation for Expenditures Balances -----------------------------------------------------------------------------------------------------------------------------------GOVERNMENTAL FUND TYPE General Fund
3,155,584.49
108,898.10
.00
3,046,686.39
21,248,958.41
24,295,644.80
Special Revenue
421,214.31
25,852.03
.00
395,362.28
1,357,269.90
1,752,632.18
Debt Service
254,336.53
.00
.00
254,336.53
1,325,996.00
1,580,332.53
1,232,651.58
384,528.51
.00
848,123.07
691,422.00
1,539,545.07
Enterprise
40,424.47
4,979.56
.00
35,444.91
855,904.00
891,348.91
Internal Service
17,803.03
.00
.00
17,803.03
203,168.50
220,971.53
48,577.34
647.40
.00
47,929.94
85,804.40
133,734.34
6,106.52
.00
.00
6,106.52
5,000.00
11,106.52
5,176,698.27
524,905.60
.00
4,651,792.67
25,773,523.21
30,425,315.88
Capital Projects PROPRIETARY FUND TYPE
FIDUCIARY FUND TYPE Agency Fund Private Purpose Trust Total All Funds
Date: 05/07/13 Time: 4:28 pm
STREETSBORO CITY SCHOOLS Certificate of the Total Amount From All Sources Available for Expenditures, and Balances
Exhibit I May 2013 Regular Page: Meeting 2 (CERTBAL)
-----------------------------------------------------------------------------------------------------------------------------------Cash Balance Encumbrances Advances Carryover Balance Total Amount From Total Amount Fund Type/Classification as of as of not Available for all Sources Available Avail. Plus June 30, 2012 June 30, 2012 Repaid Appropriation for Expenditures Balances -----------------------------------------------------------------------------------------------------------------------------------GOVERNMENTAL FUND TYPE General Fund 001
GENERAL 3,155,584.49
108,898.10
.00
3,046,686.39
21,248,958.41
24,295,644.80
3,155,584.49
108,898.10
.00
3,046,686.39
21,248,958.41
24,295,644.80
1,285.62
.00
.00
1,285.62
1,300.00
2,585.62
47,325.87
2,614.44
.00
44,711.43
85,975.00
130,686.43
2,507.20 EDUCATION FOUNDATION FUND 106,297.26 UNDERGROUND STORAGE TANK FUND 11,000.00 DISTRICT MANAGED ACTIVITY 127,747.16 DATA COMMUNICATION FUND .00 MISCELLANEOUS STATE GRANT FUND 81,500.00 IDEA PART B GRANTS 13,203.92 TITLE II D - TECHNOLOGY .00 LIMITED ENGLISH PROFICIENCY .00 TITLE I DISADVANTAGED CHILDREN 15,079.30 IDEA PRESCHOOL-HANDICAPPED 636.00 IMPROVING TEACHER QUALITY 14,631.98
39.60
.00
2,467.60
14,050.00
16,517.60
214.84
.00
106,082.42
25,484.00
131,566.42
.00
.00
11,000.00
.00
11,000.00
7,177.61
.00
120,569.55
185,195.00
305,764.55
.00
.00
.00
9,000.00
9,000.00
.00
.00
81,500.00
50,000.00
131,500.00
285.41
.00
12,918.51
520,709.70
533,628.21
.00
.00
.00
3,399.55
3,399.55
.00
.00
.00
4,500.00
4,500.00
1,726.28
.00
13,353.02
359,549.59
372,902.61
636.00
.00
.00
4,282.92
4,282.92
13,157.85
.00
1,474.13
93,824.14
95,298.27
421,214.31
25,852.03
.00
395,362.28
1,357,269.90
1,752,632.18
254,336.53
.00
.00
254,336.53
1,325,996.00
1,580,332.53
254,336.53
.00
.00
254,336.53
1,325,996.00
1,580,332.53
Total General Fund Special Revenue 007
SPECIAL TRUST
018
PUBLIC SCHOOL SUPPORT
019
OTHER GRANT
029 031 300 451 499 516 533 551 572 587 590
Total Special Revenue Debt Service 002
BOND RETIREMENT
Total Debt Service Capital Projects
Date: 05/07/13 Time: 4:28 pm
STREETSBORO CITY SCHOOLS Certificate of the Total Amount From All Sources Available for Expenditures, and Balances
Exhibit I May 2013 Regular Page: Meeting 3 (CERTBAL)
-----------------------------------------------------------------------------------------------------------------------------------Cash Balance Encumbrances Advances Carryover Balance Total Amount From Total Amount Fund Type/Classification as of as of not Available for all Sources Available Avail. Plus June 30, 2012 June 30, 2012 Repaid Appropriation for Expenditures Balances -----------------------------------------------------------------------------------------------------------------------------------003
PERMANENT IMPROVEMENT 1,232,651.58
384,528.51
.00
848,123.07
691,422.00
1,539,545.07
1,232,651.58
384,528.51
.00
848,123.07
691,422.00
1,539,545.07
2,209.27 UNIFORM SCHOOL SUPPLIES 35,353.39 ADULT EDUCATION 83.49 SPECIAL ENTERPRISE FUND 2,778.32
.00
.00
2,209.27
702,000.00
704,209.27
3,873.08
.00
31,480.31
36,404.00
67,884.31
.00
.00
83.49
.00
83.49
1,106.48
.00
1,671.84
117,500.00
119,171.84
40,424.47
4,979.56
.00
35,444.91
855,904.00
891,348.91
ROTARY-INTERNAL SERVICES 9,091.16 EMPLOYEE BENEFITS SELF INS. 8,711.87
.00
.00
9,091.16
113,168.50
122,259.66
.00
.00
8,711.87
90,000.00
98,711.87
17,803.03
.00
.00
17,803.03
203,168.50
220,971.53
STUDENT MANAGED ACTIVITY 48,577.34
647.40
.00
47,929.94
85,804.40
133,734.34
48,577.34
647.40
.00
47,929.94
85,804.40
133,734.34
6,106.52
.00
.00
6,106.52
5,000.00
11,106.52
6,106.52
.00
.00
6,106.52
5,000.00
11,106.52
5,176,698.27
524,905.60
.00
4,651,792.67
25,773,523.21
30,425,315.88
Total Capital Projects PROPRIETARY FUND TYPE Enterprise 006 009
FOOD SERVICE
012 020
Total Enterprise Internal Service 014 024
Total Internal Service FIDUCIARY FUND TYPE Agency Fund 200
Total Agency Fund Private Purpose Trust Fund 007
SPECIAL TRUST
Total Private Purpose Trust Total All Funds
Date: 05/07/13 Time: 4:28 pm
STREETSBORO CITY SCHOOLS Certificate of the Total Amount From All Sources Available for Expenditures, and Balances
Column 1. - Cash balance per the cash book of the governmental unit as of
Exhibit I May 2013 Regular Page: Meeting 4 (CERTBAL)
June 30, 2012.
Column 2. - All outstanding unliquidated encumberances as of June 30, 2012 obligations in the form of purchase orders or contracts which were charged to a prior year’s appropriation and for which a part of that appropriation is reserved (carryover purchase orders). Column 3. - Advances not repaid as of June 30, 2012 - this amount should be added to the fund that made the advance and subtracted from the fund that will be making the reimbursement. Column 4. - The total of column one, minus column two, plus or minus column three. Column 5. - The total amount from all sources the governmental unit expects to receive during the forthcoming year which is available for expenditures. Column 6. - Total of columns four and five. 1. Fund Types and Classes must correspond to those on pages 68-72 of the USAS Users Manual, or other corresponding chart of accounts. 2. Every fund number should be broken out by Special Cost Center (SCC) whenever required by the funding agency (i.e. State and Federal Projects). Student Activity Funds are not required to be reported by Special Cost Center, (for SCHOOLS ONLY).
Signed _________________________________________________________ Fiscal Officer
Date: 05/07/13 Time: 4:28 pm
STREETSBORO CITY SCHOOLS Certificate of the Total Amount From All Sources Available for Expenditures, and Balances
====================================================================== CERTIFICATE OF THE TOTAL AMOUNT FROM ALL SOURCES AVAILABLE FOR EXPENDITURES, AND BALANCES
__________________________________ COUNTY OHIO On
June 30, 2012
====================================================================== Filed _________________________________, 20__
_____________________________________________ County Auditor
by __________________________________________ Deputy
_____________________________________________
Exhibit I May 2013 Regular Page: Meeting 5 (CERTBAL)
Exhibit J May 2013 Regular Meeting
Exhibit J May 2013 Regular Meeting
Exhibit J May 2013 Regular Meeting
Exhibit J May 2013 Regular Meeting