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WHAT’S INSIDE?

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P3 Bruno Mars rocks Super Bowl halftime act P4 Tennis sweeps Lions in opening tournament P5 Americana idol sells out in Super Bowl ad

TOMORROW’S FORECAST

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‘Come back kids’ come up short

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Alex Broussard | The Houstonian

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Volume 125/ Issue 6

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Tuesday, February 4, 2014

CAMPUS

KatSafe still work in progress

HANNAH ZEDAKER Senior Reporter

KatSafe, Sam Houston State University’s emergency alert system, lacks a defined protocol prior to sending out notifications, according to university officials. Although the KatSafe system has improved over the years, utilizing an array of technological media as means of communication, according to SHSU’s public information officer Julia May, the people behind the decisions are in need of a defined reference point. “Every single situation that we have on campus is different,” May said. “It would be wonderful and our jobs would be so much easier if we were to say that whenever we need to alert our students through KatSafe, we do ‘step A,’ ‘step B,’ ‘step C,’— but we can’t do that, because every situation is different.” According to May, decisions made behind sending out KatSafe messages depend heavily on who the specific message needs to reach for that particular event. May added KatSafe is meant to inform students and faculty about events that will have a big impact. “We try to get the message out that impacts the most people at that time and that’s the way all of our KatSafe messages are designed to work and that’s how our decisions are made too— how many people are going to be impacted by whatever is going on, on campus, and then we make the decision,” May said. Several offices at SHSU are a part of the KatSafe chain-ofcommand, according to May, and include University Police

Connor Hyde| The Houstonian

ALERT. Sam Houston State University students receive KatSafe alerts on their phone via text messages or phone calls, emails and can access them on SHSU’s Facebook page and website. SHSU officials said the emergency alert system lacks structure and can benefit from a stricter protocol when determining when to send on a campus wide message.

Department, Human Resources, Risk-Management, Insurance and Information Technology. However, although many individuals are involved in the decision-making to send out a KatSafe alert, sometimes officials don’t have time to discuss and debate their options. “We have some things that are pretty standard, we use common sense if we know that it is something very, very, very serious then there’s really no ‘well let’s sit around and talk about it and figure out which method to use,’” May said. “We know from experience we’ve got to notify as many people as possible in as short of a time as

possible, so that’s when we just go into action and get the message out.” According to UPD Police Chief Kevin Morris, there are two broad categories through which KatSafeworthy events may fall: emergency and non-emergency. “Before a KatSafe goes out, we follow a policy in which we either do a timely warning or an emergency warning,” Morris said. “The mode of communication is defined by what type of incident or level of threat it presents to the university and that will determine how it is released to the public.” In the past, the university has utilized KatSafe to inform

CAMPUS

2013 audits incomplete, deferred JAY R. JORDAN Associate Editor Some of Sam Houston State University’s internal audit plans for Fiscal Year 2013 fell through without explanation and are not scheduled to be made up, according to audit report documents. Only six of 13 risked-based and required audits were performed by SHSU auditors. Two of the 13 were deferred to the 2014 fiscal year, two were taken place by research performed by the State Auditing Office (SAO) and three weren’t performed at all and don’t appear on the agenda for 2014, according to SHSU’s 2013 annual audit report. Director of SHSU’s Office of Audits and Analysis Kelly Bielamowicz refused to comment directly on the report after the Houstonian contacted her multiple times, including an office visit Monday. Bielamowicz said any questions needed to go through Julia May, the associate director of communications at SHSU. However, May did not comment by press time. Written questions were sent to May late Friday afternoon. An evaluation of the security of on-campus housing was one of the two audits that weren’t performed and were not planned for 2014, according to the audit report. The audit plan said it was to “evaluate the effectiveness of residential building security and access policies, procedures and security

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controls to prevent unauthorized access.” The other audit that wasn’t performed was an assessment of the university’s compliance with policies and guidelines for faculty researchers after they receive their award moneys. The explanation for the deferral of some of the audits to 2014 was that the office didn’t have the resources to handle all of them this year. “The number of unplanned activities and projects, and the amount of resources necessary to address these, was more than anticipated,” the audit report stated. The statement didn’t provide a reason for the plans that weren’t performed at all but only excused those deferred to the 2014 fiscal year citing the heavy workload. The Texas State Auditor’s Office is currently in its draft stage of auditing the Financial Aid Office for the 2013 fiscal year. This audit is taking the place of the one that was planned in SHSU’s audit plan in order to “avoid duplicative effort.” In SAO’s 2009 fiscal year audit of the Financial Aid Office, the agency found that SHSU was only reporting estimated Pell Grant disbursement amounts and dates. Universities must submit actual Pell Grant disbursement data to the Department of Education’s Common Origination and Disbursement (COD) System every year to ensure compliance with the department’s standards, according to the Office of

Management and Budget Compliance Supplement A-133. SAO tracked 18 students’ actual disbursements and how they were reported to COD and found the university reported all 18 students’ disbursement amounts and dates incorrectly. Four years after SAO originally reported the problem, SHSU fixed the data submission to reflect actual disbursement amounts and dates, according to the SAO. In a document published on SAO’s website, the university cited the process of consolidation as the origin of the problem. “Sam Houston State University acknowledges the limitations of [the 2009 financial aid software] with regard to reporting the actual disbursement dates of Pell Grants,” the document stated. “The solution is the implementation of SunGard’s Banner Unified Digital Campus software which will provide integration between the campus business areas, including all departments involved in student account activity such as the offices of Undergraduate Admission, Graduate Admission, Registrar, Bursar and Financial Aid.” Included on 2014’s fiscal year audit plan are environmental compliance and Americans with Disabilities Act compliance evaluations. Associate Vice President for Facilities Management Doug Greening refused to comment directly on the ADA audit in an over-the-phone interview Monday.

students and staff members regarding inmate escapes, sexual assaults and other crimes that have occurred both on campus and in the surrounding Huntsville area. Recently, KatSafe has been used to inform students and staff about campus closures in January due to inclement weather as well as a fatal, on-campus car wreck in which three SHSU students died in December--a KatSafe alert that was later criticized by misidentifying one of the dead students. May said she hopes they university will be able to develop a more refined protocol when

it comes to sending out KatSafe alerts in the future to help not only the students and staff members receiving the messages, but also those sending the messages. “I think there will probably come a time when things are broken down, and there will become a standard with different levels of severities,” May said. “I think it will make people who are making those decisions much more comfortable because they will have precedence or an example to follow. I just think it will help the people making those decisions and it will cut the time and increase efficiency.”

SUPER BOWL

Kaleigh Treiber | The Houstonian

NO-SHOW. (Above) Students watch the NFL Super Bowl in the Lowman Student Center Kat Klub. (From left to right) Sophomore criminal justice major Saheed Okunnu, freshman nursing major Lauren Edison, freshman accounting major Caroline Arellano, freshman nursing major Makaela Lawson, freshman nursing major Brittney Jones, freshman nursing major Stephenie Parker and freshman human resource management major Ronesia Glover watched the Seattle Seahawks overtake the Denver Broncos 43-8 Sunday. (Below) Students partake in a Super Bowl watch party Sunday in the LSC.

Be sure to check out the Houstonian Orientation Guide located around campus and the City of Huntsville! Can’t find one? Let us know and we’ll get you a copy.


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