November 4, 2010

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Volume 67, No. 9

THE PAN AMERICAN

November 4, 2010

HARD HATS ONLY

UTPA administrative divisions underwent recent reconstruction in an IT security move as requested by the UT system chancellor.

Illustration by Alexis Carranza

By Karen Antonacci The Pan American The divisions of Information Technology, Business Affairs, and the Office of Compliance Support Services underwent an organizational restructuring two weeks ago to keep Information Technology (IT) Security separate from the compliance organ meant to watch over it. “We needed a separation of powers just like in government, so that there’s two branches, so that the branch that is watching to make sure that IT security is OK, is not under IT security,” UTPA President Robert S. Nelsen said. The restructuring was requested by UT System Chancellor Francisco G.

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Cigarroa in a memo to System school presidents dated Aug 19. While there have not been data breaches at UTPA, the memo cites recent minor ones at other member universities as the catalyst for change: “Unfortunately, we have had several reported instances of substantive breaches at UT institutions over the past six months… The information security program, first established in 2006, needs to go beyond its inherent technical aspects and mature as a primary compliance function and responsibility at all UT institutions.” To accomplish the chancellor’s requests, UTPA had to move the information security officer from the IT division to the Division of Business Affairs. Additionally, the chancellor’s mandate clearly stated that while IT securi-

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ty should report to Business Affairs, it should also have a dotted-line relationship to the compliance function, or the office that watches over IT security. This directive, however, created yet another problem for the Division of Business Affairs, as it already included compliance and ethics. “The chancellor made the decision that security needed to come in through Business Affairs,” said VP of Business Affairs Marty Baylor. “But it also needed to have a dotted line over to compliance, so when we decided to move security to Business Affairs. I couldn’t have the compliance component anymore, or the dotted line would come right back to me at that point. So compliance moved over.”

UTPA solved this problem by also restructuring the existing Office of Compliance Support Services and the Office of Internal Audits to the Office of Audits, Compliance, and Consulting Services (ACCS). Eloy Alaniz, leader of the former Office of Compliance Support Services, will also lead this new office and serve as the university’s Compliance and Ethics Officer, Nelsen said. In particular, the university wants to emphasize the consulting part of the ACCS. “We don’t want our auditor or our compliance officer to be part of an office that is always investigating,” Nelsen explained. “We want them to be consulting, so if you want to know how to do something, or what’s right, or what’s wrong, you can call them up and con-

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outnumber UTPA 6:13

sult with them. So now we have a title, Eloy’s office is auditing, compliance, and consulting services to make it clear that they’re there to help and not just play ‘gotcha.’” Jesse Rivera, associate vice president for Business Affairs-IT Privacy and Security, thinks it was the right decision. “I think the chancellor wanted to separate that potential for conflict of interest,” he said. “I think IT Security was doing well under IT, but I think that in order to make sure that there was enough separation there, and so there wasn’t a conflict of interest, and we had objectivity placed on a specific function like security, the only way to do that is that it’s separated. So, yeah I think it’s a great thing. I’m really happy about it and excited.”

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