EVENT OVERVIEW
The Canadian Association of Defence and Security Industries in collaboration with the Department of National Defence, the Canadian Textiles Industry Association, and the CTT Group, would like to invite you to participate in the Soldier Systems Showcase taking place in Ottawa, Ontario on December 10th and 11th, 2013 at the Ottawa Convention Centre. The aim of this event is to create a collaborative environment between government, Canadian Armed Forces, academia, and industry with a view to enhance the operational effectiveness of the Canadian soldier through innovation and enabling technologies. The event program is arranged with several objectives in mind; to improve the understanding of current and future needs and projects related to the protection and survivability of the Canadian soldier, as well as partners and Nato, provide an overview of the industrial trends, innovations and enabling technologies related to the Solider Systems and to building partnership through a greater collaborative environment between government, Canadian Armed Forces, academia, international and domestic stakeholders and the defence and security industry.
REASONS TO PARTICIPATE
Projected 100 exhibitors showcasing industries’ latest technologies, products and services in support of the Canadian soldier. Meet decisions makers and influences from all levels of government, international and national experts and industry leaders addressing innovative solutions to enhance the operations effectiveness of the Canadian soldier. Opportunity to introduce your company and services to a projected 700 expected attendees throughout this twoday event. Conference program comprised of keynote addresses, plenary sessions, break-out sessions, B2B/B2G meeting activities and networking meal events.
TARGET AUDIENCE
Domestics and international industry representatives Research and development organizations Academia
DND and Canadian Armed Forces representatives Decision makers and influencers from all levels of domestic and international governments
Soldier Systems Showcase brought to you by:
In partnership with:
Soldier Systems Showcase 2013
EXHIBIT SPACE Gain direct face-to-face contact with your customers. Make immediate on-the-spot business deals. Build new professional relationships wtih key decision makers. Stay a step ahead of your competition. Conduct live product and service demonstrations to your clients.
CADSI & CTIA MEMBER PRICING: $1,500 PLUS HST EARLY BIRD BEFORE SEPTEMBER 30, 2013 $1,650 PLUS HST AFTER SEPTEMBER 30, 2013 NON-MEMBER: $2,000 PLUS HST EARLY BIRD BEFORE SEPTEMBER 30, 2013 $2,150 PLUS HST AFTER SEPTEMBER 30, 2013 The tradeshow component will feature suppliers and manufacturers showcasing their technologies and solutions in the soldier system domain. We only have 100 exhibit booth spaces available and only 1 space will be allocated per company. By limiting our booth set ups we aim to increase your company's visibility and impact at this important event. The Exhibits will be hosted in a room adjacent to the Plenary and will allow Exhibitors and Delegates an opportunity for networking and product display. We have designed the Exhibitor Booth package to be virtually turn‐key for Exhibitors.
10 x 10 exhibit space (including display and table top) Exhibit space is draped and facility carpeted Complimentary 100 word profile within the Show Guide. Exhibitor listing on our web site with a link to your web site. 6’ draped table and 2 chairs 2 complimentary registrations * Please note that exhibit spaces are assigned on a first come first serve basis. To receive prime locations within the venue please book your booth early.
Soldier Systems Showcase 2013
Exhibitor Timetable Exhibit Set-Up Exhibit Opening Hours
Monday, December 9th Tuesday, December 10th
Exhibit Dismantle
Wednesday, December 11th Wednesday, December 11th
12:00pm-8:00pm 8:00am-9:00am / 10:00am-10:30am 12:30pm-2:30pm /4:00pm-5:30pm 9:30-16:00pm 16:00-20:00
To reserve your exhibit booth please contact; Jennifer Choquette Canadian Association of Defence and Security Industries 613-235-5337 ext 33 jennifer@defenceandsecurity.ca
SPONSORSHIP OPPORTUNITIES
Network and build new professional relationships with key decision makers.
Discuss and learn of future procurement requirements.
Stand out from the crowd and differentiate yourself from competitors.
Increase your exposure and branding to a potential new audience before, during and after the event.
Bolster your credibility and promote your presence.
GOLD LEVEL SPONSOR - $6,000 (EXCLUSIVE TO 4 ORGANIZATIONS) •
• •
• • • • • • •
1 Exhibit Package. – Your exhibit package will include a 100 word exhibitor profile listed within the event show guide clearly indicating that you are an event sponsor (additional profile words are available for purchase) and 2 complimentary event registrations. Receive a complimentary full page advertisement within the Securetech 2013 Show Guide. Sponsor of Continental Breakfast and Lunch Includes company logo tent cards placed in meal event area. Company logo on rotation on projection screens during intermissions. Your badges will clearly indicate you are a sponsor highlighting your support of the event and encourage networking opportunities with other delegates. Company logo in prominent location on all event signage. Logo and link to your site on 2-3 pre-event emails out to over 20,000 individual email addresses (time sensitive). Company logo on front cover of Show Guide. Opportunity to provide one pop up banner. Banner supplied by sponsor and subject to approval prior to display. Logo and link to your website from event website homepage. Logo and link on post event email sent to all attending delegates.
Soldier Systems Showcase 2013
SILVER LEVEL SPONSOR - $4,000 (UNLIMITED) • • • • • • • • • • •
2 complimentary conference registrations. Your badges will clearly indicate you are a sponsor highlighting your support of the event and encourage networking opportunities with other delegates. Logo and link to your site on 2-3 pre-event emails out to over 20,000 individual email addresses (time sensitive). Coffee break sponsor - Includes tent cards within coffee break areas with the Silver Sponsor logos. Company logo on rotation on projection screens during intermissions. Company logo on front cover of Show Guide. Receive a 50% discount on any event show guide advertising space purchased by your company. If you are also an exhibitor at the event your show guide profile will highlight your sponsorship. Company logo on all event signage. Opportunity to provide one pop up banner. Banner supplied by sponsor and subject to approval by CADSI. Logo and link to your website from event website homepage. Logo and link on post event email sent to all attending delegates.
BRONZE LEVEL SPONSOR - $2,000 (UNLIMITED) • • • • • • • • • •
Logo and link to your site on 2-3 pre-event emails out to over 20,000 individual email addresses (time sensitive). Your registration badges will clearly indicate you are a sponsor highlighting your support of the event and encourage networking opportunities with other delegates. Receive a 25% discount on any event show guide advertising space purchased by your company. If you are also an exhibitor at the event your show guide profile will highlight your sponsorship. Sponsor of the Evening Networking Reception. Logo tent cards displayed during the Evening Networking Reception. Company logo on rotation on projection screens during conference intermissions.. Opportunity to provide one pop up banner. Banner supplied by sponsor and subject to approval prior to display Logo and link to your website from event website homepage. Logo and link on post event email sent to all attending delegates.
REGISTRATION SPONSOR - $1,000 (EXCLUSIVE) • • • • • • •
Company logo and link event registration page and online B2B/B2G booking tool. Sponsorship signage at the event registration desk. If you are also an exhibitor at the event your show guide profile will highlight your sponsorship. Receive a 15% discount on any event show guide advertising space purchased by your company. Opportunity to provide a banner for B2B/B2G meeting area. Banner supplied by Sponsor and subject to approval. Your registration badges will clearly indicate you are a sponsor highlighting your support of the event and encourage networking opportunities with other delegates. Logo and link on post event email sent to all attending delegates.
Soldier Systems Showcase 2013
B2B/B2G SPONSOR - $1,000 (EXCLUSIVE) • • • • • • •
Company logo and link event registration page and online B2B/B2G booking tool. Sponsorship signage at the event registration desk. If you are also an exhibitor at the event your show guide profile will highlight your sponsorship. Receive a 15% discount on any event show guide advertising space purchased by your company. Opportunity to provide a banner for B2B/B2G meeting area. Banner supplied by Sponsor and subject to approval. Your registration badges will clearly indicate you are a sponsor highlighting your support of the event and encourage networking opportunities with other delegates. Logo and link on post event email sent to all attending delegates.
BREAK-OUT SESSIONS SPONSOR - $1,000 (EXCLUSIVE) • • • • • •
Your registration badges will clearly indicate you are a sponsor highlighting your support of the event and encourage networking opportunities with other delegates. If you are also an exhibitor at the event your show guide profile will highlight your sponsorship. Receive a 15% discount on any event show guide advertising space purchased by your company. Signage at each break-out session room with your company logo. Signage provided by CADSI. Opportunity to provide a pop up banner to be displayed within the Break-Out sessions. Banner supplied by Sponsor and subject to approval. Logo and link on post event email sent to all attending delegates.
FLOOR PLAN SPONSOR - $1,000 (EXCLUSIVE) • • • • • • •
Your registration badges will clearly indicate you are a sponsor highlighting your support of the event and encourage networking opportunities with other delegates. If you are also an exhibitor at the event your show guide profile will highlight your sponsorship. Receive a 15% discount on any event show guide advertising space purchased by your company. Your logo located on the floor plan that is in the official event show guide distributed to all event attendees. Your sponsorship noted on the online event floor plan. Your logo on on-site event floor plan signage. Logo and link on post event email sent to all attending delegates. To book your sponsorship please contact; Alexander Artus Chairman Canadian Textiles Association 450-378-8441 aartus@stedfast.com
Soldier Systems Showcase 2013
SHOW GUIDE ADVERTISING If you're looking for a strong opportunity to gain exposure, Show Guide advertising is an exciting way to make a lasting impression. By advertising in the Show Guide, exhibitors and sponsors have the unique opportunity to reinforce their visibility to a well-defined, captive audience. The Show Guide will be distributed by electronic copy to over 20 000 buyers and will of course be distributed to every attendee at the registration desks. After the event, many visitors keep the Show Guide as a source of reference to the products and services on display at the show. Every time they revisit the show guide, your ad space will take full effect reminding buyers of the products and services you have to offer. Your advertisement continues to work as a constant marketing tool long after the show is over.
Reinforce your company's presence thus maximize your exposure
Increase your brand and corporate profile
Stand out from the competition and get the most out of your marketing dollars
Create an impression that will last until the following show
New Product Announcements Do you have a new product or service to introduce or promote? Maximize its exposure through the What’s New section of the conference show guide. If your company is offering a new product or service, tell us about it and let our attendees know in advance. Information on the What’s New section is included within the Show Guide Advertising Brochure.
New Product Section Deadline
November 9th, 2013
Ad Space Deadline
November 2nd, 2013
Ad Materials Deadline
November 9th, 2013
*Please note: Show Guide advertising options and rates on the proceeding page.
Show Guide and Advertising Ann Langlois Advertising Sales Representative 450-778-1870 ~ alanglois@gcttg.com
Soldier Systems Showcase 2013
APPLICATION AND CONTRACT FOR BOOTH SPACE AND/OR SPONSORSHIP (please check) –
Price
Please fill out clearly
Tax (HST)
Total
Exhibit Packages CADSI & CTT Member: Special Early Bird Price before Aug 31,2013
$1,500.00
+
$ 195.00
$1,695.00
CADSI & CTT Member: After Aug 31,2013
$1,650.00
+
$ 214.50
$1,864.50
Non-Member: Special Early Bird Price before Aug 31,2013
$2,000.00
+
$ 260.00
$2,260.00
Non-Member: After Aug 31,2013
$2,150.00
+
$ 279.50
$2,429.50
Gold Sponsorship (limit 4)
$6,000.00
+
$ 780.00
$6,780.00
Silver Sponsorship (Unlimited)
$4,000.00
+
$ 520.00
$4,520.00
Bronze Sponsor (Unlimited)
$2,000.00
+
$ 260.00
$2,260.00
Registration Sponsor (Exclusive)
$1,000.00
+
$ 130.00
$1,130.00
B2B/B2G Sponsor (Exclusive)
$1,000.00
+
$ 130.00
$1,130.00
Break-Out Sessions Sponsor (Exclusive)
$1,000.00
+
$ 130.00
$1,130.00
Floor plan Sponsor (Exclusive)
$1,000.00
+
$ 130.00
$1,130.00
Option 1: Exhibitor Profile additional words
$
25.00
+
$
3.25
$ 28.25
Option 2: Corporate logo w/ exhibitor profile
$ 120.00
+
$ 15.60
$135.60
Option 3: What’s New: 1 new product with image – open to all
$ 550.00
+
$ 71.50
$621.50
Option 4: 1/3 Page Ad - Square: Includes choice 1 if an exhibitor
$ 750.00
+
$ 97.50
$847.50
Option 5: 1/3 Page Ad - Horizontal: Includes choice 1 if an exhibitor
$ 750.00
+
$ 97.50
$847.50
Option 6: 1/4 Page Ad: Includes choice 1 if an exhibiting company
$ 550.00
+
$ 71.50
$621.50
Option 7: 1/2 Page Ad- Horizontal: Includes choice 1 if an exhibitor
$1,100.00
+
$ 143.00
$1,243.00
Option 8: 1/2 Page Ad - Vertical: Includes choice 1 if an exhibitor
$1,100.00
+
$ 143.00
$1,243.00
Option 9: Full Page Ad: Includes 1 & 2 if an exhibiting company
$2,000.00
+
$ 260.00
$2,260.00
Option 10: 2 Full Page Spread: Includes 1 & 2 if an exhibiting company
$3,375.00
+
$ 438.75
$3,813.75
Option 11: Inside Covers: Includes 1 & 2 if an exhibiting company
$2,375.00
+
$ 308.75
$2,683.75
Option 12: Back Cover: Includes 1 & 2 if an exhibiting company
$3,570.00
+
$ 464.10
$4,034.10
Sponsorship
Show Guide/Advertising
Totals:
+
Soldier Systems Showcase 2013
Organization Information (please print clearly) Company/Organization Name Contact Position Title
Email:
Business Address City
Prov./State
Postal/Zip Code
Tel
Country
Payment Information □ VISA
□ Master Card
□ AMEX
□ Invoice
Card Number
Expiry
/
(MM/YY)
Card Holder Name Date
Amount $
Signature Payment Terms: The total amount owing based on selections indicated is due in full upon receipt of invoice. Booth and Sponsorship opportunities cannot be held without receipt of payment in full. All fees are deemed fully earned and non-refundable when due, unless Application is denied. This Agreement is non-transferable. Cancellation by Exhibitor or Sponsor after this Application is submitted or failure to comply with any payment term will result in loss of exhibit space and/or sponsorship and collection of any fees due. If the Organizer accepts this Application, a confirmation letter will be sent to you, and the terms and conditions of the Agreement will be binding as of the date of this Application. Exhibitor and /or Sponsor should request a copy of the “Terms and Conditions of Participation in Event” if none is attached. I have read and agree to the Agreement, and Exhibitor and/or Sponsor will pay the fees due. I am authorized to execute this Agreement for Exhibitor and/or Sponsor. Authorized Signature Title: Name (printed)
Date
HST Applicable at 13% - HST # 134518042 RT 0001
Please fax this completed form to 613-235-0784 To the attention of Jennifer Choquette. For further inquiries please contact; Exhibit Opportunities Jennifer Choquette Events Manager Canadian Association of Defence and Security Industries 613-235-5337 ext. 33 jennifer@defenceandsecurity.ca
Sponsorship Opportunities Alexander Artus Chairman Canadian Textiles Association 450-378-8441 aartus@stedfast.com
Show Guide and Advertising Ann Langlois Advertising Sales Representatives 450-778-1870 alanglois@gcttg.com
Soldier Systems Showcase 2013
2013 Soldier Systems Showcase — Terms and Conditions of Participation in Event 1. ACCEPTANCE BY ORGANIZER. Exhibitors and/or Sponsors participation in the Event is subject to Organizers approval. Organizer may withdraw its acceptance at any time by refunding the Total Participation Fee paid if Organizer determines that Exhibitor and/or Sponsor or its product and/or service is ineligible. Organizer makes no warranties regarding the number of persons who will attend the Event. Event dates, hours, and venue may be modified by information provided to Exhibitor and/or Sponsor in writing. 2. ASSIGNMENT AND USE OF SPACE. a. Benefits and License Grant. Exhibitor - Organizer will provide exhibit space (the “Space”) at the Event for Exhibitor to display its qualified products and services (the “Exhibit”). The Total Space Fee includes use of the Space and any other benefits as specified in the Application or in the Exhibitor Services Manual as amended from time to time (the “Manual”). Sponsor - Organizer will provide the sponsorship fulfillments based on the sponsorship selected for the Event. Exhibitor and/or Sponsor grants to Organizer the right to use Exhibitors and/or Sponsors name and logo in connection with the promotion and production of the Event. Exhibitor and/or Sponsor may use the Event name before and during the Event solely to promote its participation in the Event. b. Space Assignment, Use, Installation, Occupancy, and Dismantling. Organizer will assign the Space. Organizer may reassign the Space or alter Event layout or venue at any time. The Space is for Exhibitors use only. Exhibitor may not share, sell, assign, sublease or charge admission for entry into any portion of the Space (including to an affiliated company). Exhibitor must fully occupy the Space, and must provide displays, equipment, etc., unless Organizer specifies otherwise and the space must be open to all attendees for the duration of the show hours. Any Exhibits supplied by Exhibitor must be constructed safely using sound engineering practices, and must be installed before, occupied during, and dismantled after the Event in accordance with Organizer’s schedule. Exhibitors activities must be confined within the Space, and must be in support of products or services identified on the Application and directly related to Exhibitors normal business activities. Organizer may refuse permission to exhibit any products or services Organizer deems objectionable or unsuitable for the Event. All activities outside the usual exhibit activities (e.g. price draws, social gatherings, etc.) proposed by the Exhibitor within their exhibit space must be presented to the Organizer prior to the Event. At the Event, Exhibitor may not exchange goods or money without Organizer’s prior written consent, nor assist any other party in soliciting business without Organizers prior written consent. All food and beverage orders must be approved by Organizer and no alcohol is permitted within the Exhibitors booth space. c. Own Risk. Exhibitor and/or Sponsor have sole responsibility for any loss of its equipment or proprietary information, or any other loss including any subrogation claims by its insurer. Persons visiting, viewing, or otherwise participating in Exhibitors and/or Sponsors Space and/or Sponsorship is deemed the invitees or licensees of Exhibitor and/or Sponsor and not of Organizer. d. Third-Party Contractors. Organizer may require Exhibitor and/or Sponsor to use designated third-party contractors to provide certain services (“Required Contractors”), and Exhibitor and/or Sponsor must then use only the Required Contractors for such services. Notwithstanding such designation, Required Contractors and third-party vendors listed in the Manual act solely as independent contractors, and Organizer is not responsible for their performance, acts, or omissions. Exhibitor and/or Sponsor is responsible for all costs associated with their booth and/or sponsorship. e. Other Events and Marketing. Exhibitor and/or Sponsor agrees that it may not use any Organizer event to leverage any other event in which Exhibitor and/or Sponsor is a sponsor or participant. All media activities planned by the Exhibitor and/or Sponsor, including but not limited to press releases and media activities in advance, during the event or within the exhibit booth, must be submitted to the Organizer prior to implementation of any activities. f. Other Event Payments. Organizer may apply any payments made by Exhibitor and/or Sponsor under this Agreement to any obligation that is past due under any other event-related agreement between Exhibitor and/or Sponsor and Organizer, in which case Organizer will notify Exhibitor and/or Sponsor of such application. 3. COMPLIANCE WITH LAWS AND RULES/INSURANCE. a. Laws and Rules. Exhibitor and/or Sponsor must comply with all applicable laws, regulations, and ordinances in connection with its participation in the Event, including but not limited to rules of the venue and any relevant labor union, construction of the Exhibit in compliance with the Ontarians Disabilities Act or its local equivalent, and the terms, conditions, and rules issued by Organizer from time to time in connection with the Event. Exhibitors and/or Sponsors conduct, and the use of names and lists captured at the Event or provided by Organizer, are subject to guidelines set forth in the Manual. b. Third Party Proprietary Rights. Exhibitor and/or Sponsor will not violate any proprietary rights of third parties in connection with its participation in the Event, including but not limited to the performance, distribution, or posting of copyrighted material without a license, assignment, or other legally effective permission. c. Taxes and Licenses. Exhibitor and/or Sponsor is solely responsible for obtaining any licenses and permits, and payment of all taxes (including sales and use taxes), license fees, or other charges applicable to its participation in the Event, including taxes collected by Organizer. d. Insurance. Exhibitor agrees to obtain, maintain in effect throughout the Event and provide to Organizer at least thirty (30) days prior to move in to the Event a certificate of insurance showing that there is in effect a policy of a minimum of $1 million combined single limit bodily injury
Soldier Systems Showcase 2013
and broad form property damage coverage, including broad form contractual liability, in which Organizer and the Event Providers (as defined in paragraph 6 below) are named as additional insureds. Exhibitor agrees to obtain and maintain in effect throughout the Event workers compensation and employers liability insurance in such minimum amounts as are required by law or are otherwise consistent with prudent business practice. Exhibitor agrees to waive the right of subrogation of its insurance carrier against Organizer and the Event Providers to recover loss sustained for real and personal property. 4. CANCELLATION OR TERMINATION. a. Cancellation. Organizer may cancel all or any part of the Event for any reason beyond its reasonable control, including but not limited to, natural or public disaster, act of God, acts of terrorism, venue construction, insufficient participation, market fluctuations, government regulation, or similar reasons, in which case Organizer will refund to Exhibitor and/or Sponsor a portion of any participation fees already paid to Organizer, after which Exhibitor and/or Sponsor will have no further recourse against Organizer. A change in the name of the Event does not constitute a cancellation by Organizer. b. Termination by Exhibitor and/or Sponsor. Prior to September 1, 2013, cancellations will be refunded less a 10% administration fee plus HST. Between September 1, 2013 and November 15, 2013, cancellations will be refunded less a 50% administration fee plus HST. After November 15, 2013 the exhibitor is responsible for entire participation fee cost plus HST. Termination by Exhibitor and/or Sponsor must be in writing and will be effective upon receipt by Organizer. Exhibitor and/or Sponsor acknowledges the difficulty in determining a precise value for services rendered and expenses incurred by Organizer for the Event, and of ascertaining damages incurred by Organizer if Exhibitor and/or Sponsor terminates this Agreement or Exhibitors and/or Sponsors participation in the Event; the amounts due from Exhibitor and/or Sponsor under this Agreement as of the effective date of any termination by Exhibitor and/or Sponsor belong to Organizer and represent an agreed measure of compensation, and are not to be deemed or construed as a forfeiture or penalty. c. Termination by Organizer. Organizer may take possession of the Space and/or Sponsorship and terminate Exhibitors and/or Sponsors participation in the Event upon Exhibitors and/or Sponsors failure to meet any obligations under the Agreement; including but not limited to Exhibitors and/or Sponsors failure to pay for the Space and/or Sponsorship or related services, set up its Exhibit, maintain all exhibited products in good working order, or staff the Space fully, in a timely manner; or violate Organizer’s standards of conduct. Any such termination is treated as a termination by Exhibitor and/or Sponsor under this Agreement. 5. ORGANIZER MATERIALS. The Manual and any other methodologies or planning materials distributed to Exhibitor and/or Sponsor related to the planning or execution of the Event (“Organizer Materials”) are owned exclusively by and are confidential information of Organizer. Organizer grants to Exhibitor a nontransferable, nonexclusive license, on an “AS IS” basis, to use such Organizer Materials solely in connection with Exhibitors and/or Sponsors participation in the Event. Exhibitor and/or Sponsor is responsible for obtaining the Manual from Organizer. Upon completion of the Event or earlier termination of this Agreement, Exhibitor and/or Sponsor promptly must return the Organizer Materials to Organizer upon Organizers written request. Exhibitor and/or Sponsor may not use or sell lists of Event exhibitors or sponsors or attendees without Organizers prior written permission. 6. LIMITATION OF LIABILITY; INDEMNITY. a. Under no circumstances is Organizer, the venue at which the Event is held, or any of their respective parents, affiliates, shareholders, employees, agents, officers, directors, successors and assigns (the “Event Providers”) liable for lost profits or other indirect, incidental, consequential, or exemplary damages for any of their acts or omissions in connection with the Event, whether or not such Event Provider has been apprised of the possibility of such damages or lost profits. In no event will Organizers liability hereunder, or otherwise in connection with the Event, exceed the amount actually paid to it by Exhibitor and/or Sponsor for the Space and/or Sponsorship. Organizer is not liable for any errors in any listing or descriptions or for omitting Exhibitor and/or Sponsor from the Event show guide or other materials. b. None of the Event Providers are liable to Exhibitor and/or Sponsor for any damage, loss, harm, or injury to the person, property, or business of Exhibitor and/or Sponsor, or any of its visitors, officers, agents, employees, or other representatives, resulting from theft, fire, earthquake, water, unavailability of the venue or intermediate staging facilities, insufficient participation, accident, or any other reason in connection with the Event or any planning meetings, demonstrations, or stagings, except to the extent such liability arises directly from the willful misconduct of the Event Provider against whom liability is sought to be assessed. c. Exhibitor and/or Sponsor agrees to defend, indemnify, and hold harmless the Event Providers and those lawfully in the venue from and against any claim, loss, liability, or damage suffered due to (i) Exhibitors construction or maintenance of an unsafe Exhibit, and/or (ii) the negligence or misconduct of Exhibitor and/or Sponsor or its agents or Exhibitors and/or Sponsors breach of any commitment made hereunder. Exhibitor must maintain proper insurance coverage for its property and liability, and represents and warrants that it has obtained adequate insurance of at least $1 million to cover its potential liability hereunder. d. Exhibitor and/or Sponsor acknowledges and agrees that the terms and conditions of this Agreement are subject and subordinate to the terms and conditions of Organizers agreement with the venue at which the Event is held.
Soldier Systems Showcase 2013
7. RELEASE. Exhibitor and/or Sponsor acknowledges that the Event may be recorded and reproduced in any form (including but not limited to digital formats), and hereby authorizes Organizer and its designees to record, transcribe, modify, reproduce, publicly perform, display, distribute, redistribute, and transmit in any form and for any purpose any such recording of the Event, and agrees to execute any additional release presented by Organizer, its licensees, or permittees, in connection with such activity or to give effect to this provision. Exhibitor and/or Sponsor agrees that Organizer may, and hereby irrevocably grants to Organizer the right to, use and publish Exhibitors and/or Sponsors name as part of any full or partial list or compilation of Event participants. Exhibitor and/or Sponsor hereby releases Organizer and its designees from and waives all claims it or its employees or agents may possess, now or in the future, in connection with all activities contemplated by this paragraph 7, and specifically waives any statutory restriction on waivers of future claims or moral rights. 8. MISCELLANEOUS. This Agreement will constitute the entire agreement between Exhibitor and/or Sponsor and Organizer concerning its subject matter, and may only be modified in writing signed by the parties. Organizers rights under this Agreement are not deemed waived except as specifically stated in writing and signed by an authorized representative. If any term of this Agreement is declared invalid or unenforceable, the remainder continues in full force and effect. Organizer may assign this Agreement or its responsibilities to any other party. Organizer is entitled to recover reasonable attorneys’ fees and costs in any action to enforce this Agreement. Exhibitor and/or Sponsor may not assign this Agreement to any other party, including a successor in interest in the event of a merger or sale of assets, without the prior written consent of Organizer, in which event Exhibitor must guarantee performance of the assigned obligations. This Agreement is binding upon the permitted heirs, successors, and assigns of Exhibitor and/or Sponsor. 9. GOVERNING LAW, JURISDICTION AND VENUE. This Agreement shall be governed by and construed in accordance with the laws of the province of Ontario. The parties hereto agree that all actions or proceedings initiated by either party hereto and arising directly or indirectly out of this Agreement which are brought pursuant to judicial proceedings shall be litigated in a court located in the province of Ontario in Canada. The parties hereto expressly submit and consent in advance to such jurisdiction and agree that service of summons and complaint or other process or papers may be made by registered or certified mail addressed to the relevant party at the address to which notices are to be sent pursuant to this Agreement. The parties hereto waive any claim that a court located in the province of Ontario is an inconvenient forum or an improper forum based on lack of venue.
Soldier Systems Showcase 2013