CW Killarney Impressions VO

Dear Parents,

LEVELII VENTURING OUTPACKAGE –GRADE 10 CHALLENGE WEEK Killarney Impressions ON

February, 2023

Re: Killarney Impressions May 1st to 5th, 2023

As you are aware, your child will be heading to Killarney to participate in the Killarney Impressions Challenge Week excursion. The group will be travelling by air to Sudbury then by rented mini-vans to Killarney The group will depart from Toronto on Monday May 1st in the morning and will be returning in the late afternoon on Friday, May 5th

Enclosed with this letter you will find an Excursion Information Form that outlines the educational rationale for the trip, our activities, risks associated with the trip, important contact information, and financial information. Please read the information carefully as it forms the basis of your consent for your child’s participation and provides us with the authority to incur expenses on your child's behalf (please read details with respect to your responsibility for expenses and conditions relating to cancellations set out in the form)

This excursion plays an important part in the overall educational plan for your child, is curriculum focused and supports our mission Therefore there will be no alternative programming during that week, as the entire Senior School Faculty are involved. Please read through this package to ensure that you, the parent or guardian, feel comfortable with the activities and potential risks associated with this trip

Once you have satisfied yourself as to the suitability of this trip for your child, please complete the online Venturing Out Form by Friday, March 3, 2023 including Parent Acknowledgement, Consent, Release Form and Code of Conduct.

As well as completing the online form above, please submit the following by Friday, March 3, 2023:

1 Aphotocopy of your passport (to yourAdvisor or Ms Jean Coronel)

2 Deposit of $1000 (by electronic funds transfer toTheYork School)

Finally, please ensure that your child’s medical information and emergency contact information is up to date for this excursion. To confirm these details, log on toYorkNet.

Thank you,

Barb Prevedello Experiential Educator bprevedello@yorkschool.com Ext 1439

EXCURSION INFORMATION FORM

Excursion Name Killarney Impression - Grade 10 Challenge Week

Transportation Details

Date(s) and Times

Depart: Mon May 1st in morning

Return: Fri May 5th in the late afternoon Group will be travelling by air then by van

Group Involved (Include approximate number) Agroup of grade 10 students

Group Leader and any other Staff Involved

Kevin Stewart, Daniel Neville, PeterTaylor (resident artist)

DestinationAddress The Sportsman’s Inn 37 Channel St, Killarney, ON P0M 2A0, Canada

Activity Description and Educational Rationale

Service Provider(s)

Emergency Contact Information

Approximate Cost

Please note that once you have provided consent to have your child participate on the excursion you will be charged for the expenses incurred on your child's behalf for this excursion. Where, after you have provided your consent, notice is given that your child cannot attend the excursion, efforts will be taken to avoid incurring expenses on your child's behalf for the excursion, and you will be only charged those expenses that could not be recouped.

The excursion is part of the Challenge Week experience

The philosophy of the week is inherent in the MYPand Ministry of Education curricula

TheYork School, PeterTaylor,The Sportsman's Inn

Barb Prevedello (inToronto) 416 209 9905

$2600-$2900

Anon refundable deposit by EFTof $1000 is required on March 3rd

The remainder of the cost will be levied to the student’s account at the end of the excursion.

Cost includes: all transportation, accommodation, programme fees, specialized staff and meals

Cost does not include: snacks or food at the airport

Return Level II VO Form via YorkNet by Friday, March 3, 2023

What to Bring

Sun Protection: Where a trip involves your child being outside between 11:00AM and 4:00 PM, or the UV rating is predicted to be 3 or greater, remind parents to provide children with the following: sunscreen, hat and water bottle. Sunglasses that protect against UV-Aand UV-B rays are also recommended.

Packing List included below

Activities to be undertaken by students: Students will use the natural landscape as a muse to inspire impressionistic sketches in the vein of artists that have come before them Peter Taylor, a professional artist (link to his website), will help guide these excursions, relating the historical and artistic significance of each location. Traveling by plane, van and and by foot. Students will tour through various parts of Killarney Provincial Park. They will take part in moderate hikes throughout the local area and Killarney Provincial Park (including the day hike ‘The Crack’) Students may cook over a fire and stove They will sketch, paint, and interact with local people Students will sleep indoors in shared accommodations at the Sportsman’s Inn Student preparation for excursion: Students will participate in pre-trip meetings with their teacher chaperones Roles and expectations will be outlined and pertinent information as it relates to the excursion will be presented.

Follow-up: Post-excursion students can expect to connect their explorations to their classes and reflect on the activities, locations and people visited This excursion will count towards the students summative evaluation in Visual Art: Art styles are traditionally influenced by the physical geography, natural resources and cultural context of the artist During the “Killarney Impressions” Challenge Week Trip, the grade 10 art students will create, and be evaluated on, the landscape studies and paintings they create, which exemplify a correlation between natural geography, cultural context, and the art style produced.

RiskAssessment

Specific Risks Identified:

1 Weather: Cold, rain, storms, lightning, snow, sunburn, dehydration

2 Highway safety (eg rental vans): traffic concerns, road closures, construction, traffic accidents, extreme weather conditions

3 Travel by air (eg flights): air accident, extreme weather conditions

4. Traffic concerns, getting separated from the group

5 Light hiking and walking on paths: strains, sprains and bruising, breaks, getting separated from the group, potential animal encounters

6 Allergies: food, insect, plant

7 Animal encounters: possible bear sightings

8 Students will not be swimming and warned not to approach the water Students may be exposed to a number of physical injuries including: cuts, scrapes, broken bones, bruising, sprains, head injury, concussions, and slips, trips, and falls from heights. Students are at risk of temperature related injuries from physical activity outdoors While on this excursion, students are at risk of getting lost or separated from the group, as well as damage or loss of property While on this excursion with other students and staff, students are also at risk of exposure to COVID-19 There is also the risk of a traffic accident when en route

Precautions to be taken to reduce risks:

Driving only in the day. Teachers are experienced drivers with Ontario licence. Will review maps and consult Google maps regarding routes being taken.

Everyone will be educated about precautions taken towards bear sightings

Students will be monitored while during independent time Independent Time Protocol will be followed. During independent time, students will be provided with a map of the area and geographic limits will be identified for students. Students will be use the buddy system and have regular check-ins with teachers Students will be oriented to hazards and boundaries at each new site Cell phone numbers will be exchanged

All equipment will be checked before use The group will hike with knowledgeable staff on predetermined paths in a Provincial Park Boundaries and hazards will be outlined to students upon arrival at each new location The group will take necessary breaks, sunscreen and students will have an opportunity to fill their water bottles before heading on to the trail The York School staff will carry a First Aid kit, a satellite phone, and student information. Risks will be assessed on an ongoing basis.

Everyone will exercise precautions to avoid sun burns and heat related issues by applying sunscreen, wearing a hat and/or sunglasses, and monitoring time spent in direct sunlight

Precautions to reduce exposure to COVID-19: In terms of covid precautions, we will follow the school’s policy at the time of the excursion. Further information will be shared prior to the excursion

Contingency plan for bad weather/trip interruption: Depending on the nature of the interruption the route and itinerary will be altered If necessary, alternative routes will be taken Any activity on trail or near water will be adjusted and either re-programmed or cancelled if weather impacts the safety. Programme goals would be adjusted according to the situation. Should we encounter hazardous road conditions on route, we will pull off at a restaurant or public convenience until conditions improve Painting and sketching can be done indoors at the Centre In case of a student becoming separated from the group we would engage in a search around the area If the search continues beyond one hour the OPPwould be called to assist

Location of nearest Emergency Medical Service:

Sudbury Regional Hospital

41 Ramsay Lake Rd

Sudbury ON P3E 5J1 911

Note – the group is considered to be in a remote environment and 911 response time may be longer than usual as is the distance to the nearest Hospital.

Arrangements to be made to transport person/group to EMS (including route to be taken):

For minor injury requiring more than First Aid kit – drive to local hospital in the coach bus, a local taxi service, or an ambulance for more significant injuries. One staff member will remain with the group and the other will accompany the injured person(s) to emergency care possibly with another student

Route taken will be based on the current location at the time of incident as well as the time of day In the event the injury is in the forest and the patient is immobile, the group would seek additional support and bring the patient to the nearest access point

Additional Information:

- Students must travel with their Health card and government issued photo ID (passport)

- Parents are encouraged to keep a photocopy of any documents at home.

- Acquiring additional travel/medical insurance will NOT be arranged by TheYork School

- Students sleep in hotel rooms, 2 to a room with 2 double beds

Itinerary:

- Acomplete itinerary will be sent prior to departure

- Students can expect to be traveling by bus to various park destinations and participating in a walk and hike to a viewpoint to sketch each day

- The group prepares their own meals for breakfasts and lunches Dinners will be served at local restaurants in Killarney

PACKING LIST

Students are responsible for carrying their own luggage and it should be a small bag – space in the vans is limited and Porter flight rules should be checked Keep in mind you are spending a lot of time hiking and outside so pack comfortable clothing that may get muddy or dirty Please note acrylic paint stains immediately It can still be cool at this time of year so pack warm clothing

2 pairs of pants – that you can wear comfortably while hiking

1 pair heavy long underwear

Rain suit (pants and jacket recommended)

Toque

Gloves

6 pairs of wool or synthetic socks

5 pairs underwear

Pajamas

3 t-shirts

Two sets of shoes:

a) Hiking boots that will get muddy

b) another pair of comfortable shoes for walking in town

Shorts

2 heavier fleece or wool sweaters

Sleeping bag, pillow

3 long sleeved shirts Camera

Indoor slippers Shorts (2 pairs)

SPECIFIC EXCURSION RULES

Sunblock, sunglasses, Bug repellent, bug jacket, flashlight

Water bottle***

Back pack (day bag for biking)

Toiletries, towel

Journal, pen/pencil (students will receive a sketchbook that they can use for notes/drawings)

In addition to the expectations set out in the Code of Conduct, the following rules will apply during this trip:

Dress: Students must wear appropriate clothing for the activity, location and weather. You are representing The York School and casual wear rules will be in effect: clothing must be neat, clean and should not display objectionable words, phrases, pictures or symbols That being said, students will be using acrylic painting that will permanently stain clothes. Students must dress respectably and never let their undergarments or midriffs show. Students must wear shoes or boots that are suitable for extended periods of walking

Curfew: Students are required to be in their room when directed by staff

Personal Electronic Equipment: Students are not permitted to bring laptops or personal video gaming equipment. Students are permitted to bring their cell phone. However a no cell phone policy will be in effect overnight.

Cell Phone Policy: Students will have access to their phones during daytime programming when deemed appropriate and necessary by teachers There will be a no cell phone policy at night Cell phones will be collected when groups return to their rooms for the overnight hours

Rooms: Dorm arrangements will be assigned by supervising teachers. Students are required to keep their personal belongings neat and tidy Students may not enter another student’s room without permission Supervising teachers will be staying in a separate room

Independent Time Protocol will be followed: Students will be paired with a buddy and must not venture out alone During independent time, students will be provided with a map of the area and geographic limits will be identified for students. When given the opportunity to venture away from the group, they must remain within specific geographic limits and will check in periodically with a teacher at a specific place and time Students will have cell phone contact numbers for both teachers and the hotel Students will be made aware of the risks and will discuss the importance of being aware and vigilant Independent time protocols will be followed and will only take place in areas deemed safe in advance

Participation: Student participation in activities is mandatory and they must be on time.

Buddy System: Each person will be partnered for safety In trips of odd numbers, there will be one group of three students Students will be responsible for the whereabouts of their buddy and for informing teacher leaders if the buddy is late or ill etc

General: It is imperative students listen and comply with the expectations set out by the supervising teachers, professional artist, and other guiding adults. In order to maximize the potential of the excursion everyone needs to be working together to ensure the group is safe and cared for

ACKNOWLEDGEMENT, CONSENT,AND RELEASE

The following sets out statements to which, you, the parent(s), must agree by signing electronically below in order for your child to be permitted to participate in the intended trip Should you have questions regarding any of the statements below, you may contact the Divisional Principal or Experiential Educator, Barb Prevedello, at bprevedello@yorkschool.com (416-926-1325 Ext. 1439). I/We understand, as the parent or guardian of the student named above, that students on York School trips are expected to participate fully in all activities undertaken during and in preparation for the trip, and that they must conduct themselves in a manner befitting of their role as ambassadors for the school community I/We further understand that all students will be bound by The York School Code of Conduct and any additional rules and regulations listed in this information package and/or discussed and implemented while on the trip, and that any infraction of these rules may, at the discretion of the trip leader, result in the immediate return of the student to Toronto Responsibility and payment for these arrangements will be borne by the parent/guardian Any infraction of these rules may, at the discretion of the Division Head, result in appropriate disciplinary action including suspension from subsequent trips

I/We have reviewed the contents of this information package and Code of Conduct expectations, rules and consequences with our child I/We, the undersigned, consent to the participation of our child (as noted above) in The York School trip to Killarney on Monday, May 1 - Friday May 5th, 2023

Details concerning this event, including activities, travel, supervision, location and safety precautions have been communicated to us and are understood In particular, we are aware that students will be engaged in the following activities:

Students will use the natural landscape as a muse to inspire impressionistic sketches in the vein of artists that have come before them A professional artist will help guide these excursions, relating the historical and artistic significance of each location Traveling by coach bus and by foot. Students will tour through various parts of Killarney Provincial Park. They will take part in moderate hikes throughout the local area and Killarney Provincial Park (including the day hike ‘The Crack’) Students may cook over a fire and stove They will sketch, paint, and interact with local people Students will sleep indoors in dorm style rooms

Our emergency contact information is up to date I/We agree to update the information with the trip leader if changes occur prior to the trip start date

I/We have reviewed the Trip Plan and are aware that this excursion may expose my/our child to the following risks:

Weather: Cold, rain, storms, lightning, snow, sunburn, dehydration

Highway safety (eg. rental vans): traffic concerns, road closures, construction, traffic accidents, extreme weather conditions

Travel by air (eg. flights): air accident, extreme weather conditions

Walking in urban areas: traffic concerns, getting separated from the group

Light and moderate hiking and walking on paths: strains, sprains and bruising, breaks, getting separated from the group, potential animal encounters

Allergies: food, insect, plant

Animal encounters: possible bear sightings

I/We, the undersigned, grant the trip supervisors appointed by The York School permission to act on my/our behalf and to consent, to any medical, dental or surgical treatment, including pain relief and admission to hospital which may be required for my/our child, in the opinion of a qualified medical practitioner if, after reasonable attempts have been made to contact me/us at the phone numbers provided to the school, I/we cannot be reached I/We do hereby release The York School, its directors, employees and its agents, from every manner of suit, claim or legal action which may arise as a result of an injury to, or the death of, my/our child sustained by reason of my/our child’s participation in this excursion. As parent(s) of the child above, I/we 1 acknowledge that I/we understand the statements made regarding the intended excursion with respect to expected behavior, consequences for misbehavior, and the details of the trip, including activities and risks, 2 consent to my/our child’s full participation in the trip, and to the school taking the measures set out above in response to any medical emergency that may arise, and 3 release the school from legal action arising from injury or death according to the terms set out above.

CODE OF CONDUCT

I understand, as the parent or guardian of the student named above, that students on York School trips are expected to participate fully in all activities undertaken during and in preparation for the trip, and that they must conduct themselves in a manner befitting their role as ambassadors for the school community We further understand that all students will be bound by The York School Code of Conduct and any additional rules and regulations listed in

this information package and/or discussed and implemented while on the trip, and that any infraction of these rules may, at the discretion of the trip leader, result in the immediate return of the student to Toronto at the parent/guardian’s expense and that any infraction of these rules may, at the discretion of the Division Head, result in disciplinary action We have reviewed the contents of this information package and Code of Conduct expectations, rules and consequences with our child.

Please Note:

This copy of the Venturing Out Package is for reference only. Log on to yourYorkNet account at https://yorkschool.myschoolapp.com/app#login to complete your child’s VO Package and give consent for their participation in this excursion.