LCVP 1718 application booklet - AIESEC in NMDC

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Local Committee Vice President 1718 APPLICATION BOOKLET

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CONTENT Message from LCP elect 1718 Vision of AIESEC in NMDC

Selection Process and Timeline LC Structure 1718 Terms & Conditions

General Roles of EB Opened Roles and Job Descriptions Application Requirement checklist General Questions Functional Questions

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MESSAGE FROM LCP ELECT

Dear my Fearless LCVPs, We have started our local chapter under uncertainty and challenges. Despite the short period, we have seen big rooms for improvement and development not just for us but for the people around us also.

Joining AIESEC made me realize one thing. “You are more than who you think you are.”

There were certain times that I don’t know why I am in AIESEC and if what I am doing and working are actually giving impact to the society and for my personal growth. However coming across my one-year AIESEC journey helped me find my stand in this society. I used to live my life under limitation and pressure which made me feel like I am not good enough to do certain things. But AIESEC broke my myth. I am more than who people think I am and nothing can stop me from growing. I just need to keep moving forward to find my true self and potential.

Stepping forward for LCP role is somehow a big challenge I took in 2017 which is to see beyond my fear wall called “leading millennial and building a sustainable leadership development platform for youths”. I have seen AIESEC is a perfect place for young people to find the best version of themselves and see their beyond. Now it’s your turn to make a choice.

Would you join me building this youth leadership platform for our young people and peers who will bring a huge impact for our society and our country?

A change can start from you. Join me to bring a positive change for our generation.

Tin Htar Lwin Local Committee President elect 1718 AIESEC in NMDC

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OUR VISION

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Selection Process and Timeline

3.2.2017 (11:30PM)

2. APPLICATION DEADLINE

4.2.2017 (4:15PM)

4. ELECTION

NOTE: Interview will be on one-on-one. Confidence voting will be conducted and decided by LCP after the applicants’ presentation about their motivation towards role (5-min presentation).

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LC Structure

LCP

LCVP IGV

LCVP TM & FINANCE

LCVP

LCVP

OGX

BD

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TERMS & CONDITIONs

1. You are eligible to be a candidate of local committee vice president of AIESEC in NMDC if you are 1.1 Recruited in Quarter 4 of 2016 and a part of LC 7-Week Challenge (or) 1.2 Full Member in AIESEC related projects with more than three months participation 2. LCVPs must attend team days, weekly team meetings and Monthly National Assembly with National Team Members and other LCs 3. LCVPs must follow the team minimums and standards defined and are responsible for the team members’ development.

4. LCVPs must work closely with LCP and functional MCVPs and align as per needed.

5. The term of LCVPs are one-year (From the date of Elected – 4th Feb 2017 to 31st Jan 2018) and must be complete.

5.1 For any matters to resign, he or she must notify LCP one month earlier and write the resignation letter to show professionalism.

6. LCVPs have the right to openly discuss and fire LCP with consensus if LCP fails to deliver the functional roles for more than two months by contacting MCP. 7. If LCVP fails to deliver the role for more than three months, he or she will be reviewed and evaluated the performance by LC Control Board (i.e. LCP and MCP) for further actions.

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TERMS & CONDITIONs

8. LCVPs must have the clear defined goals and well communicated to LCP and team members.

8.1 LCVPs must align and evaluate the goals every quarterly with LCP and respective team leaders.

9. LCVPs can work in flexible hours aligned with LCP and shall design the working hours at the beginning of the term to track the process and progress.

10. LCVPs get exemptions as per following: 10.1 LCVPs get full exemption to pay EP Fees ($100) to sending entity (AIESEC in NMDC, Myanmar) for global volunteer program and partial exemption on global talent exchange program.

10.2 LCVPs get full exemption on delegation at Youth Speak Forum and partial exemption on National Conferences locally.

10.3 LCVPs will be sponsored partially for International Conferences based on financial condition.

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General Roles Ensure the sustainability of LC and Build effective synergies with other functions Promote AIESEC and Implement the LC and National Strategies Ensure the growth of respective team members and understand the team goals and roles

Sharpen the culture, value and behavior of LC toward to collaborative environment

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LCVP IGV Job Description

Role & Responsibility • Develop initiatives for local growth for incoming global volunteer program • Manage, Measure and improve IGV program quality • Coach members and track their plans, focuses, goals and actual performance • Create strategic direction of incoming IGV program for achieving growth in quality and quantity of exchanges • Manage information related to incoming exchange resources, materials and knowledge • Gather & Promote best practice from international to local level • Prepare monthly and quarterly analysis of IGV and align with LCP • Build LC partnership and manage the delivery of those partnerships • Ensure good customer experience management based on customer flow management Measure of Success • Number of GV TNs raised, matched and realized • Percentage of growth in iGV • Number of TN Takers on local level • Revenue raised from iGV • Quality of Exchanges

Learning Points • Project Management • People Management • Negotiation and Communication • Selling and Marketing • Public Speaking • Crisis Management • Planning and Implementation

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LCVP TM & Finance

Role & Responsibility – Finance • Building and Maintaining a strong system for financial controls of LC • Book-keeping, reporting, budgeting, invoicing and collecting payment • Preparing monthly financial statements • Monitoring the LC’s Financial sustainability and proposing the action plans • Propose investment opportunities and plans to grow financial stability Role & Responsibility – Talent Management • Develop and ensure the quality of LC Culture • Manage the recruitment process and ensure the members and LCVPs are continuously developing and learning by working closely with LCP • Work to deliver integrated team experience among the LC members • Ensure proposer implementation of all TM processes at local level with LCP Measure of Success - TM • Number of people who realize in Team Member Program and Team Leader Program • Number of members engaging in local and national events • % of retention rate of members

Measure of Success Finance • Amount of LC Revenue and profit generated • Quality of Financial reports • Financial sustainability of Local Committee

Learning Points • Financial Management • People Management • Negotiation and Communication • Planning and Analyzing • Crisis Management and Effective Decision Making • Goal setting and coaching

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LCVP OGX

Role & Responsibility • Create strategic plan to support a sustainable growth of both OGV and OGT operation • Represent AIESEC to stakeholders such as students, universities and parents • Provide support and coaching to team members of OGX regarding AIESEC knowledge and strategy • Manage OGX products and ensure the quality of products • Manage OGX promotions and marketing campaigns • Ensure the enhancement and improvement of OGX processes Measure of Success • Number of exchanged participants raised • Number of exchanged participants matched • Number of Realization for OGX programs • Raise to Realization rate and high conversion • Conducting outgoing preparation seminars for participants and ensure successful exchange experience

Learning Points • Project Management • Team and People management • Crisis Management • Negotiation and Communication • Public Speaking • Planning and implementation • International Relation • Customer Service Management

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LCVP BD

Role & Responsibility • Study on market research to find the potential sponsors for the LC long term partnership • Develop the strong brand for partnership in the AIESEC network • Develop sales culture in the LC by training or working closely with LCP • Work with LCVP, LCP and MCVP to reinforce the National Brand Development strategies, initiatives and products to ensure financial sustainability • Is responsible for communication between LC and enablers • Sharpen BD culture on message delivery and keep in touch properly with professionalism Measure of Success • Level of communication between LC and partnerships • Product Portfolio Report • Number of Partnerships • Strong relationship with Universities and enablers • Financial capacity of LC

Learning Points • Project Management • Planning and implementation • Public Relation and Management • Presentation and Selling

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Application Package

• General Plan of Action (Prepare below two points in Power point – Maxi 5 slides 1. SWOT analysis of yourself and the role you will be taking based on the JDs described 2. Your goal setting based on Measurement of Success of your role taken and any prior plans that you have on your mind • Motivational Letter (Explain the points that motivate you to run for this role) • A4 One Page of Curriculum Vitae (Including your previous voluntary experience and role if any) • One endorsement letter (from your team leaders or friends you work with before closely) • Personality Test Result Screenshots (URL - https://www.123test.com/personality-test/ ) • General Questions (Find at the following pages) • Functional Specific Answers (Find Questions at the following pages) • Case Study (Find at the following pages)

Please make sure to include all nine documents mentioned in green in your application package.

Submit your full application to tinhtar.lwin@aiesec.net (LCPe of AIESEC in NMDC) by 3rd Feb, 2017.

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General Questions

1. Why are you applying for this position LCVP and taking this specific functional role?

2. What is your dreams and ambition in life? How does this role support you from achieving your dreams and ambition?

3. What is AIESEC to you? Why should AIESEC exist in Myanmar?

4. Why should AIESEC be in NMDC? 5. Describe your own definition of leadership.

6. What can you contribute in your LC, how and why as a local committee vice president of AIESEC in NMDC? (At least two) 7. Describe three trends happening in NMDC and how would they impact in our LC? 8. In case that you are selected, what will be your plan for the first step?

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Functional Questions - IGV

1. Propose your functional structure and briefly describe the role of each TL based on your proposed team by mentioning the result you want to achieve in your term 2. Analyze the currently situation around us in terms of SWOT and PESTLE while linking impact on AIESEC in NMDC, AIESEC in Myanmar and AIESEC as a global 3. Describe what main benefits our enablers (partners) can achieve by working with us to implement IGV Program together 4. Give any suggestion or strategies that can make IGV financially sustainable 5. Analyze current IGV projects and provide SWOT analysis briefly for them 6. What do you think about the keys of building a strong IGV Teams? What should the team prepare to perform highest level?

7. What is your understanding over SDG goals?

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Functional Questions – TM/ Finance

1. What is your personal motivation applying for this position? What is your vision for this team during your term? And what do you expect to learn from the role?

2. Most students in our LC are studying further diplomas and classes, how can you ensure that our members who are getting involved in many activities are able to maintain their contribution to AIESEC? 3. Describe current situation of the role you will be taking (Either national is fine)

and provide SWOT upon this 4. Based on your analysis of current situation using SWOT, provide three new strategies and action plans you want to start during your first six months of the term 5. What would be the keys of successful team?

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Functional Questions – OGX

1. Propose your functional structure and briefly describe the role of each TL based on your proposed team by mentioning the result you want to achieve in your term 2. Analyze the currently situation around us in terms of SWOT and PESTLE while linking impact on AIESEC in NMDC, AIESEC in Myanmar and AIESEC as a global 3. Do you think OGV is relevant to students from NMDC? Provide 3 reasons for

your answers.

4. How would you do to ensure on University long term partnership in terms of relation and satisfaction in sending our students abroad for exchange opportunities?

5. What is your understanding over SDG goals?

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Functional Questions – BD

1. Propose your functional structure and briefly describe the role of each TL based on your proposed team by mentioning the result you want to achieve in your term 2. Analyze the currently situation around us in terms of SWOT and PESTLE while linking impact on AIESEC in NMDC, AIESEC in Myanmar and AIESEC as a global 3. What would your first three key steps to build the relationship with university?

4. Please describe your team goals for six months and strategies on how to achieve them briefly.

5. Provide the plans that would help generate revenue for your LC. 6. Why do we need to business development in the LC? Based on your understanding on the JDs, what are your end goals and how would you achieve them?

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Consultation session – 1st Feb to 3rd Feb You can reach out to Tin Htar Lwin, LCP current for clarifying your interested functional JDs. TinHtar.Lwin@aiesec.net.

09977904942, 0943191884