TSBA Board Secretaries' Workshop by Tennessee School Boards Association

2015

Meetings

Board Secretariesâ&#x20AC;&#x2122; Workshop May 1 - TSBA Headquarters

May 1, 2015

TSBA Board Secretariesâ&#x20AC;&#x2122; Workshop Agenda

8:00 a.m. Welcome and Overview Lisa Springer, Milan Special, TABS President 8:15 a.m.

Tips on How to Do Your Job Lisa Springer, More Efficiently Facilitator - De-stressing techniques - Time Management - Multi-tasking (Each participant will share their ideas on thesr and other topics)

9:15 a.m. Legislative Overview Lee Harrell, TSBA Director of Government and Labor Relations 10:15 a.m.

BREAK

10:30 a.m. Policy Update Loniel Greene, TSBA Director of Policy/Staff Attorney 11:15 a.m. Legal Issues Lee Harrell - Board Minutes - Public Notice - Parliamentary Procedure 12:15 p.m.

LUNCH

1:00 p.m.

TABS Business Meeting

Lisa Springer

1:15 p.m. Using Social Media to Communicate Ben Torres, TSBA Director of Research and Communications/Staff Attorney 2:15 p.m.

BREAK

2:30 p.m. Hot Topics: Whatâ&#x20AC;&#x2122;s Happening in Vivian Altizer, Facilitator, Your School System Kingsport, TABS Vice President 3:00 p.m. Overview of School Board Academy, Program, Boardsmanship Program, TSBA Meetings and Registration Process And TSBA Awards Program 3:30 p.m.

Wrap up and Evaluations

3:45 p.m.

Adjourn

Ben Torres

To access the digital version of this notebook, please visit www.issuu.com/tsba.

Tips on How to Do Your Job More Efficiently

Lisa Springer, Milan Special, TABS President

Ten Ways to De-Stress at Work 3 of 3 in Series: The Essentials of Reducing Stress and Being Happy One of the secrets of effective stress management at work is finding ways to incorporate a variety of stress-reduction techniques into your workday. By using these methods on a regular basis you can catch your stress early — before it has a chance to turn into something painful or worrisome. Take a look at these surefire strategies to help you nip that stress in the bud:

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Cut muscle tension off at the pass: A day at work is usually a day filled with problems, pressures, and demands, with little time to think about your newfound relaxation skills. Your stress builds, and much of that stress takes the form of tension in your muscles. Drain that tension before it becomes more of a problem by trying some relaxed breathing.

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Move around: Get up and walk away from your desk — get some coffee or water, make copies. Walk around a lot, and at lunch be sure to get out of the office and take a quick stroll. Stand up some of the time you’re on the phone. And if you have a cordless model, walk around. This gives your body a chance to use different sets of muscles and interrupts any buildup of tension.

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Stretch and reach for the sky: For many of you, your days are characterized by long periods of sitting at a desk or stuck in a cramped work area, punctuated only by trips to the coffee or copy machine. Other folks are on their feet all day. In either case, stretching is a great way of releasing any tension that has accumulated in your muscles.

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Soothe yourself with sound: If you can orchestrate it, listening to calming music at your work site can unruffle your feathers. A radio, tape or CD player, and some appropriate music can be very relaxing. Classical music, especially Bach and Mozart, works nicely. If these composers are too highbrow, try one of the “lite” radio stations. Just keep the volume down, or use a headset.

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Lighten up: The right lighting in your workspace can reduce eyestrain and make your environment a more pleasant place to work. Go for soft and indirect lighting. Just make sure you have enough light.

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Create visual resting spots: Give your eyes — and your mind — a break with photos, artwork, or a plant. At regular intervals, look away from your computer screen or paperwork and focus on a distant object to “stretch your eyes.” You can also create visual relief to your office by adding a few interesting objects. For example:

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Organize your desk: How can a neater desk reduce stress? Well, because the source of many types of stress comes from a feeling of being out of control, of being overwhelmed. When your work area looks like a battlefield, you feel the tension growing. And when you can’t find that report you need, your stress level soars even higher. By organizing your files and piles, you get a sense (perhaps mistakenly) that there is some order in all the chaos.

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Become EC (ergonomically correct): Your desk or workspace can cause stress for other reasons besides disorganization. The problem is, your body was not designed to sit and work in one place for long periods of time. When you sit in a stationary position for long periods of time, your muscle groups contract. The blood flow to these muscles may become reduced, resulting in oxygen-deprived muscles. This can lead to pain, strain, muscle aches, and fatigue.

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Nourish your body (and spirit): What goes into your mouth from 9 to 5 (or from 8 to 7) can make a big difference in your stress level. Eating the wrong foods, or even eating the right foods, but in the wrong amounts, and/or at the wrong times can make it harder for you to cope with the stress in your life. When you eat poorly, your body doesn’t work as efficiently as it should. This means that you’re not in the best position to handle all the pressures and demands you must face at work.

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Work it out: If you can swing it, one of the better things to do on your lunch break is to hit the gym or health club. Many clubs and gyms are conveniently located near work sites. A number of exercise facilities may even offer you a corporate discount for joining. Better yet, many companies and organizations have workout facilities right on their premises. Work up a sweat, take a shower, and then have a quick but nourishing bite to eat.

Ten Ways to Improve Your Time Management Skills Do you often feel stressed out with too much of workload? As time passes by, do you feel like you have more tasks on hand than you have time to do them or you could have effectively use your time to complete all the given tasks? The trick is to organize your tasks and use your time effectively to get more things done each day. This can help you to reduce stress and do better at workplace. Time management is a skill that takes time to develop and is different for each person. You just need to find what works best for you. Use few strategies listed below for few weeks and see if it can help you. Here are 10 ways that you can use to improve your time management skills and increase productivity. 1. Delegate Tasks: It is common for all of us to take more tasks than our desired potential. This can often result in stress and burnout. Delegation is not running away from your responsibilities but is an important function of management. Learn the art of delegating work to your subordinates as per their skills and abilities. 2. Prioritize Work: Before the start of the day, make a list of tasks that need your immediate attention as unimportant tasks can consume much of your precious time. Some tasks need to be completed on that day only while other unimportant tasks could be carried forward to next day. In short, prioritize your tasks to focus on those that are more important. 3. Avoid Procrastination: Procrastination is one of the things that badly affect the productivity. It can result is wasting essential time and energy. It should be avoided at all costs. It could be a major problem in both your career and your personal life. 4. Schedule Tasks: Carry a planner or notebook with you and list all the tasks that come to your mind. Make a simple â&#x20AC;&#x2DC;To Doâ&#x20AC;&#x2122; list before the start of the day, prioritize the tasks, and make sure that they are attainable. To better manage your time management skills, you may think of making 3 lists: work, home, and personal. 5. Avoid Stress: Stress often occurs when we accept more work than our ability. The result is that our body starts feeling tired which can affect our productivity. Instead, delegate tasks to your juniors and make sure to leave some time for relaxation. 6. Set up Deadlines: When you have a task at hand, set a realistic deadline and stick to it. Try to set a deadline few days before the task so that you can complete all those tasks that may get in the way. Challenge yourself and meet the deadline. Reward yourself for meeting a difficult challenge.

7. Avoid Multitasking: Most of us feel that multitasking is an efficient way of getting things done but the truth is that we do better when we focus and concentrate on one thing. Multitasking hampers productivity and should be avoided to improve time management skills. 8. Start Early: Most of the successful men and women have one thing in common. They start their day early as it gives them time to sit, think, and plan their day. When you get up early, you are more calm, creative, and clear-headed. As the day progresses, your energy levels starts going down which affects your productivity and you don’t perform as well. 9. Take Some Breaks: Whenever you find yourself for 10-15 minutes, take a break. Too much stress can take toll on your body and affect your productivity. Take a walk, listen to some music or do some quick stretches. The best idea is to take off from work and spend time with your friends and family. 10. Learn to say No: Politely refuse to accept additional tasks if you think that you’re already overloaded with work. Take a look at your ‘To Do’ list before agreeing to take on extra work.

Time Management Solutions for Administrative Professionals Ask any administrative professional what his or her biggest challenge is today in the workplace and most likely somewhere on that list will be “more work to do than time to do it in.” If you are an administrative assistant or executive assistant, you’re not alone in working through your frustration of trying to “fit it all in” during the workday.

While there will always be some administrative professionals facing the opposite dilemma, which is being underutilized and not having enough work to fill the day, you’ll find the majority of your colleagues lacking time. Like you, they’re silently blasting bosses for creating last-minute deadlines and wishing they could fit 12 hours of work into an eight-hour day.

And not only is this time shortage combined with looming deadlines frustrating for you and your colleagues, it’s also stressful. You feel like you’re never caught up. You feel harassed if you have managers or co-workers asking you for constant status reports on projects (as in “Done yet?”).

Any Solutions? So what can you can do to reclaim your time at work and get more work done on time?

For starters, you can prioritize your workload. Do so using your judgment but also using facts. For instance, if project A must be done by the 15th and it’s the 14th, it’s pretty clear what your priority should be today.

But if manager A, B and C all request their project completion on the 15th, you may have to discuss this with them (or better yet, have them discuss it amongst themselves).

Sometimes prioritization is murky. Try asking yourself, “Is this work assignment important or just keeping me busy, or even just keeping me looking busy.”

If you self assign tasks, make sure to question yourself now and then about the true necessity or priority of the task: Are you doing the task because you want to do it or because you like to do it? Are you doing the task because your predecessor did it? How will it affect your work if you don’t do the task? Has the task outgrown its original usefulness?

If you were in your manager’s role, what priority (low or high) would you give the task that you’ve self assigned yourself and placed on your to-do list?

Solving Time Management Dilemmas for Administrative Assistants and Executive Assistants You are an administrative assistant or executive assistant who believes you have more work to do than time to do it in. You not only believe this, you’re living it! It’s reality!

You’re not getting all of your work done, or any of it, on time. It’s starting to make you feel less than capable as an administrative assistant or executive assistant. You’re beginning to wonder if maybe you’re not cut out for this job. The problem is you, right? Or is it them? Perhaps you’re thinking, “Well, maybe I am slow,” or on the opposite end of the spectrum, “How can I work for these people who give me these crazy deadlines?”

But then you think: “I actually enjoy my job duties and assignments — if I just had more time to do them,” and “My colleagues are nice.” And of course, you need this job. The mortgage bill won’t pay itself.

So then you start losing quality sleep at home by thinking about all the looming assignment deadlines waiting for you tomorrow. And you wonder if your manager thinks your performance is satisfactory. Gosh, do you even have time to sleep? Yes, you do! And you are cut out for the job of administrative professional.

The “secret” to fitting it all in during the workday includes utilizing good communication practices with your supervisors and colleagues blended with time management techniques.

Although you will find some circumstances or situations that are exceptions, training in these two areas is key to improving your dilemma — and improving your sleep and stress levels.

Communication practices could mean anything from discussing expectations to negotiating deadlines with the work assigner (yes, you can do this).

Time management techniques include anything from defining and stopping not so obvious interruptions and time-wasters to proactively taking control of and managing your day or schedule.

Secrets of Multitasking: Slow Down to Speed Up Today’s employees are under more stress than ever before. A recent Harris Interactive poll found that one-third of workers ages 25 to 39 feel burned out by their jobs. Additionally, doctors are seeing more stress-related illnesses than ever before, including anxiety, depression, insomnia, adult ADHD, backache, and migraines. In fact, primary care physicians report that between 70% and 90% of patient office visits are precipitated by underlying emotional stress. So what is causing all of this turmoil? Over the past 10 years businesses have become lean, mean machines by reducing personnel and increasing the workload on those who remain on the job. An increased workload forces the worker into multitasking, which may be effective for a short period of time, but over the long term, causes excessive stress. In the business world, multitasking is a must-have skill for any employee, yet most workers feel they are being asked to do too many tasks. Why do we see this disconnect between the workday realities and the workers’ perception? Because people have never learned exactly how to multitask. That’s right, multitasking is a learned skill. By learning how to multitask efficiently, you can dramatically reduce your workday stress, increase your productivity, and enjoy your work once again. The Keys to Multitasking Success Contrary to popular belief, multitasking is not about “piling on the work” to the point of exhaustion. It’s about training the brain to channel energy in an efficient and effective manner so you can accomplish more in less time. And believe it or not, one of the hallmarks of learning to multitask is to actually slow down to accomplish more. Following are some techniques that will help you mentally slow down so you can finally learn how to multitask and master this essential business skill. •

Practice how to multitask Whether you’re learning how to play the piano, use a computer program, or multitask, practice is essential to mastering the skill. Why? Because practice makes something seem routine, and when something is routine, it’s no longer stressful. Look at all the things you do in a day. Pick a few routine tasks to start with. As you master doing multiple routine things, then move on to slightly more difficult tasks. Gradually work up to the number of tasks you normally do. During this process, remember that learning takes time. Very often people jump into a new role or responsibility without gradually gearing up their workload. Then they wonder why they feel stressed and can’t multitask effectively. So if you want to do all the things you do each day in a more efficient manner with less stress, take a step back and teach your body and mind how to work up to the productivity level you desire.

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Know when a task requires undivided attention Switching brain channels (focus) repeatedly actually reduces your memory recall. Think of your brain as a computer. If you are working within multiple programs and have numerous windows open on your screen so you can quickly jump from program to program, you may find that your computer has a higher tendency of locking up. That is, when you have fifteen windows open at

once on your computer, and you attempt to pull up your word processing document, it’s not uncommon for your computer to run slowly or to totally freeze up, often causing you to lose all the data since your last “save.” The same thing happens in your brain. When you’re performing multiple tasks that require your undivided attention, your brain gets overloaded, as it can only process information from one channel at a time. Therefore, do not multitask if the assignment requires your full attention. Once that urgent or detailed task is complete, then you can go back to doing the other tasks you normally do. This step will save you lots of rework, as you’re more prone to make mistakes when your brain is overloaded. •

Use a tool to help you multitask To avoid taxing your brain, write down items you can refer to quickly. For example, if you have a list of items you need to refer to often (such as pricing or shipping information or keyboard shortcuts) put the list next to your phone or computer for quick access. Not only will others think you are brilliant because of your amazing ability to rattle off information, but you won’t have to waste brain energy on such mundane information.

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Allow your mind to reboot Shift multitasking to single tasking throughout the day to allow your mind to reboot. The human brain uses more energy than any other part of the body. As such, it needs constant replenishment. Rest is one of the key components to increasing personal energy and productivity. So every two to three hours, stop multitasking and allow yourself to do just one thing for fifteen to twenty minutes. At the end of this rest period, you’ll feel refreshed, alert, and ready to tackle more tasks—and you’ll do so with fewer mistakes than if you plowed through your tasks without this re-boot period.

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Take a brain break Most employers offer their full-time staff a lunch break and two fifteen minute breaks throughout the day. Do you take yours? Most people do not, and as such, they’re not giving their mind a true break from the stresses of the day. Use break time to walk around the building, sit outside, or just close your eyes and meditate. Do whatever you like during these fifteen minutes to clear your head and give your brain a rest. If you really can’t afford a fifteen-minute break in your day, then turn off your mind as you walk to the water cooler or restroom. Give your mind some kind of total break from the workday tasks. To function at peak levels on a consistent basis, regular breaks are essential.

Do More with Less Stress Multitasking is a part of our world. If you want to succeed, you need to learn how to multitask so it doesn’t overwhelm you and cause unnecessary stress. By simply slowing down and working up to the performance level you desire, you can multitask effectively and increase productivity. Simply put, learning how to maintain your highest level of mental functioning is your key to multitasking success.

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Legislative Overview

Lee Harrell, TSBA Director of Government and Labor Relations

Legislative Update Lee Harrell Director of Government & Labor Relations

Special Ed Vouchers - HB 138/SB 27 • Tennessee’s first voucher program • Will apply in 2016-2017 • Provides state and locally required dollars to nonpublic schools • Students with the following disabilities are eligible: Autism; Deaf-blindness; Hearing impairments; Intellectual disability; orthopedic impairments; Traumatic brain injury; or Visual impairments

ASD Expansion of Enrollment HB 473/SB 293 •

Would enable ASD schools to enroll children of staﬀ, sponsor or governing body.

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Would enable ASD schools to enroll FRPL students attending schools not on the priority list.

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Cap at 25% of enrollment.

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If an ASD school is not “at expectations” with growth (TVAAS data), it may no longer enroll these students but current ones would be allowed to stay.

Vouchers HB 210/SB 122 & HB 1049/SB 999 •

Both bills are very similar to Gov’s Proposal of last couple years.

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FRPL students attending schools on priority list.

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State BEP $ with local $ required as match. ~ $6,300

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Annual caps – 5,000/7,500/10,000/20,000

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If unfilled seats, remaining vouchers may be awarded to any student within the district.

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Surprisingly, there is a lot of support this year.

Fees for Inspection of Records HB 315/SB 328 •

This bill would enable governmental entities to charge fees for requests to inspect public records.

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The bill directs the Oﬃce of Open Records Counsel to develop the schedule of reasonable fees (like the schedule for copies).

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The language currently requires that at least the first hour of labor and the first 25 copies produced (if any) be free.

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Press Association and Coalition for Open Government oppose the bill.

Class A School Buses HB 450/SB 524 & HB 238/SB 433 •

Last year, the allowable years of service for conventional and Class D buses were extended.

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This bill applies to Class A School Buses.

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As drafted, the years of service would be extended from 12 to 15 for buses manufactured after July 1, 2005.

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However, in the Transportation Subcommittee this week, the bill was amended to mirror the provisions passed last year.

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Virtually no push back at this point.

Parent Trigger - HB 651/SB 600 •

This is the third year that this bill has been filed.

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Pushed by Parent Revolution which was started by the founders of Green Dot Public Schools which is a charter school operator.

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Would allow parents of students in the bottom 10% of schools to petition the board to require the implementation of a transformation model or turnaround model.

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This bill also enables teachers or parents to petition the board to convert a school to a charter school, and the petition outlines who the sponsor shall be.

Lobbying Expenses - HB 772/SB 1229 •  Diﬀerent approach than legislation that was filed last year – to enable line item veto by funding body. •  This bill requires a board’s budget to have a line item for “professional associations and lobbying expenditures.” •  It also requires a board’s budget to include a form that outlines these expenses when presenting it to the funding body.

Electing Superintendents - HB 907/SB 391 •

“Local School District Empowerment Act”

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2/3 vote of legislative body, then referendum.

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If an election is held prior to the expiration of the contract, legislative body is responsible for buyout.

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Responsibilities revert to pre-1992.

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State board shall establish minimal qualifications.

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10 School System “Pilot”

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HB 1189/SB 1291

Notice of Non-Renewal of Contracts HB 1031/SB 893 •  Currently, notice must be provided to teachers by June 15 of their dismissal or failure of reelection. •  This date was part of Gov Haslam’s tenure bill. •  This bill moves this date to May 15. •  Agreement reached and law will read “within 5 business days of the last instructional day.”

Questions?

Policy Update

Loniel Greene, TSBA Director of Policy/Staff Attorney

2014 - 2015 Policy Update

2014-2015 Policy Update

Presenter:

Loniel Greene Director of Policy Services and Staff Attorney, Tennessee School Boards Association

2014-2015 Policy Update

Agenda •  •  •  •  •

Part 1 – Statutory Policy Modifications Part 2 – Regulatory Policy Modifications Part 3 – Notifications Part 4 – “Best Practices” Policy Modifications Part 5 – New Policy Revision Process / Policy Department Overview

2014-2015 Policy Update

Part I Statutory Policy Modifications

2014-2015 Policy Update

Statutory Modifications Policy 4.400 – Instructional Materials ** 8 9 10 11

Upon request, parents/guardians shall have the ability to inspect the following items: instructional materials; teaching materials; teaching aids; handouts; and tests that are developed by and graded by their child’s teacher. The director of schools shall develop procedures for the inspection of materials and distribute these procedures to each principal.

Policy 4.401 – Textbooks 7 Once the proposed textbooks have been approved by the Board, the director of 8 schools shall post the list of all approved textbooks and instructional materials on the school system’s 9 website and send a copy of the list to the commissioner of education.

2014-2015 Policy Update ** Required Policy

Statutory Modifications Policy 4.700 – Testing Programs 9 No later than July 31 of each year, the Board shall publish on its website information related to state 10 and board mandated tests that will be administered during the school year. The information shall 11 include: 12 13 14 15 16

1. The name of the test; 2. The purpose and use of the test; 3. The grade or class in which the test will be administered; 4. The tentative date or dates that the test will be administered; and 5. The time and manner in which parents and students will be notified of the results of the test.

17 Beginning with the 2015-2016 school year and for school years thereafter, the testing information shall 18 also be placed in student handbooks or other school publications that are provided to parents on an 19 annual basis.

2014-2015 Policy Update

Statutory Modifications Policy 4.802 – Student Equal Access (Limited Public Forum)** 22 If the Board or a school principal authorizes an event at which a student is to speak, a limited public 23 forum shall be established for such student speakers. The appropriate administrators shall ensure that: 24 1. The forum is provided in a manner that does not discriminate against a student’s voluntary 25 expression of a religious viewpoint, if any, on an otherwise permissible subject; 26 2. There is an appropriate method of selecting student speakers which is based on neutral criteria; 1 3. Student speakers do not engage in speech that is obscene, vulgar, offensively lewd, indecent 2 or promotes illegal drug use. 3 4 To the extent possible and practical, prior to events in which students will speak, notice shall be 5 provided orally and/or in writing that the student’s speech does not reflect the endorsement, 6 sponsorship, position, or expression of the Board and its employees. 8 Beginning with the 2015-2016 school year, notice of this policy shall be provided in student 9 handbooks and staff handbooks.

2014-2015 2014 Policy Policy Webinar Update ****Required RequiredPolicies Policy

Statutory Modifications Policy 4.803 – Recognition of Religious Beliefs, Customs, and Holidays STUDENTS’ EXPRESSIONS OF RELIGIOUS VIEWPOINTS 6 A student’s voluntary expression of a religious viewpoint on an otherwise permissible subject shall be treated in 7 the same manner as a student’s voluntary expression of a secular viewpoint. 8 Students may express religious beliefs in homework, artwork, and other written and oral assignments free from 9 discrimination based on the religious content of their submissions. These assignments shall be judged by 10 ordinary academic standards of substance and relevance and against other legitimate academic concerns. A 11 student shall not be penalized or rewarded on account of the religious content of the student's work..

2014-2015 Policy Update

Statutory Modifications Policy 5.200 – Separation Practices for Tenured Teachers 2 The director of schools may suspend a teacher at any time that may seem necessary, pending investigation or 3 final disposition of a case before the board or an appeal. If the matter under investigation is not the subject of an 4 ongoing criminal investigation or a department of children's services investigation, and if no charges for 5 dismissal have been made, a suspension pending investigation shall not exceed ninety (90) days in duration.

Policy 5.201 – Separation Practices for Non-Tenured Teachers 2 3 4 5

The director of schools may suspend a teacher at any time that may seem necessary, pending investigation or final disposition of a case before the board or an appeal. If the matter under investigation is not the subject of an ongoing criminal investigation or a department of children's services investigation, and if no charges for dismissal have been made, a suspension pending investigation shall not exceed ninety (90) days

6 in duration.

2014-2015 Policy Update

Statutory Modifications Policy 6.317 – Student Disciplinary Hearing Authority 11 12 13 14

Upon receiving notification of the request to appeal the suspension decision, the DHA shall provide written notification to the parent or guardian of the student, the student, and any other appropriate person of the time, place and date of the hearing. The hearing must be held no later than ten (10) days after the beginning of the suspension.

Policy 6.4001 – Survey Students, Analyses, and Evaluations** 8 Prior to the dissemination of a survey, analysis, or evaluation to students, parents/guardians shall be 9 notified of their ability to review the materials. Such notification shall include information indicating 10 the purpose of the survey, analysis, or evaluation as well as who will have access to the results. 11 Following such notification and prior to the administration of the survey, analysis, or evaluation, 12 parents/guardians may opt their child out of participation. The director of schools shall develop 13 procedures for granting such parental requests and to implement the other provisions of this policy.

2014-2015 Policy Update ** Required Policy

Statutory Modifications Policy 6.600 – Student Records** 11 12 13 14

When a student transfers to another school within the system, copies of the student’s records, including the student’s disciplinary records, shall be sent to the transfer school. When a student transfers to a school outside the system, copies of the student’s records, including the student’s disciplinary records, shall be sent to the transfer school.

2014-2015 Policy Update ** Required Policy

Statutory Modifications Policy 5.801 – Recruitment and Selection – Director of Schools •  TCA 49-2-202(g) states the following: •  A majority of all of the members constituting the board, and not merely a majority of the quorum, shall be required to transact all business coming before the board in regular or special meetings.

2014-2015 Policy Update

Part II

Regulatory Policy Modifications

2014-2015 Policy Update

Regulatory Modifications Policy 6.200 â&#x20AC;&#x201C; Attendance **

2014-2015 Policy Update ** Required Policy

Part III

Notifications

2014-2015 Policy Update

Notifications Policy 1.400 – School Board Meetings 6  Every meeting of the board shall be open to the public, except for those meetings in which the law allows closed 7  sessions.

Policy 6.314 – Corporal Punishment ** 5. In determining the use and degree of corporal punishment, consideration shall be given to the age, sex, size, and physical and emotional condition of the child.

2014-2015 Policy Update ** Required Policy

Part IV

Best Practices Modifications

2014-2015 Policy Update

Best Practices Policy 1.803 â&#x20AC;&#x201C; Tobacco Free Schools** Policy 6.312 â&#x20AC;&#x201C; Use of Personal Communication Devices 1 2 3 4 5

Students may possess personal communication devices and personal electronic devices so long as such devices are turned off and stored in backpacks, purses or personal carry-alls. Such devices include, but are not limited to, wearable technology such as eye glasses, rings, or watches that have the capability to record, live stream, or interact with wireless technology; cell phones; laptops; tablets; and mp3 players.

2014-2015 Policy Update ** Required Policy

Part V

Policy Revision Process

2014-2015 Policy Update

Policy Revisions 1. Word Based Templates 2. Editing Process

2014-2015 Policy Update

Policy Department Overview

2014-2015 Policy Update

Questions

2014-2015 Policy Update

Legal Issues

Lee Harrell, TSBA Director of Government and Labor Relations

TABS Business Meeting

Lisa Springer, Milan Special, TABS President

Using Social Media to Communicate

Ben Torres, TSBA Director of Research and Communications/Staff Attorney

4/27/15

Using Social Media to Communicate BEN TORRES DIRECTOR OF RESEARCH AND COMMUNICATIONS/STAFF ATTORNEY

The Original Social Media

4/27/15

Social Media Today !  Social Media is any website that invites you to

interact with the site and other visitors.

Why is it Important to You? !  You can communicate with a wide audience

immediately. !  People in your community are using social media

sites. !  If your school district isn’t using or fully utilizing

social media, it’s missing a huge opportunity. !  Social Media is here to stay.

4/27/15

Social Media Categories !  Social News – Digg, Propeller, Reddit, Blogs !  Interact by voting for articles and commenting on them. !  Social Networking – Facebook, Twitter, Linkedin !  Interact by adding friends, commenting on profiles, joining groups and having discussions. !  Social Photo and Video Sharing – YouTube, Flickr,

Pinterest, Instagram !

Interact by sharing photos or videos and commenting on user submissions.

!  Wikis – Wikipedia, Wikia !  Interact by adding articles and editing existing articles.

Best Practices for Personal Use !  Analyze your image !  Consider your content !  Respect the Law !  Perception is Reality !  Use Privacy Settings !  Avoid Argument Online

4/27/15

Are My Post Private? !  General Rule – No expectation of privacy! !  The Kroger Rule (courtesy of Chris McCarty) !

Should a school employee… "  Talk

about intimate details of his/her personal life with kids at Kroger? "  Go shopping while intoxicated at Kroger? "  Walk around without pants while shopping at Kroger? !

So, if you wouldn’t do it at Kroger then don’t do it online!

Facebook !  Status Updates !  Picture Albums !  Videos !  Comments !  Tagging

4/27/15

Twitter !  Status Updates !  Pictures !  Videos !  Comments !  Private Messaging !  Limited to 140

characters !  Tagging

Instagram !  Individual

Pictures !  Tagging !  Very Limited

4/27/15

LinkedIn !  Online Resume !  Networking !  Professional Site !  Comments !  Groups !  Endorsements !  Job Listings

Vine and YouTube !  Short Videos !  Tagging !  Similar to YouTube

!  Videos !  Comments !  Channel

Subscriptions

4/27/15

Is it District Use or Personal Use? !  District Use !  Created for the district

Used as a way to communicate with parents, staff, students, and community !  Represents the district !

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4/27/15

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Vivian Altizer, Facilitator, Kingsport, TABS Vice President

Overview of School Board Academy, Program, Boardsmanship Program, TSBA Meetings and Registration Process

Ben Torres, TSBA Director of Research and Communications/Staff Attorney

2014 Topic

Location

Date

TSBA Summer Law Institute School Law

Gatlinburg Jackson TSBA

July 18-19 (F-Sa) August 14 (Th)

School Law Distance Learning Site-Hawkins Distance Learning Site-Lauderdale Planning: A Joint Venture Part I & II The Board’s Role in School Finance The Board’s Role in School Finance TSBA New Board Chairman Workshop The Board’s Role in School Finance Advocacy for Children Advocacy for Children Advocacy for Children New Board Member Orientation TSBA Leadership Conference

August 18 (M) Pigeon Forge TSBA Dyersburg TSBA Johnson City Knoxville TSBA Dyersburg TSBA Nashville

August 24-25 (Su-M) October 3 (F) October 7 (Tu) October 10 (F) October 16 (Th) October 17 (F) October 20 (M) October 23 (Th) October 26-27 (Su-M) November 14-15 (F-Sa)

2015 New Board Member Orientation Teaming and the School Board TSBA Employment Law Seminar Distant Learning Site-Lauderdale Distant Learning Site-McMinn

TSBA Paris Landing TSBA

How Education Reform Affects School Boards Distant Learning Site-Weakley Distant Learning Site-Loudon Vision for Excellence Vision for Excellence Vision for Excellence

TSBA

TSBA School Facilities Workshop Distance Learning Site-Hawkins Distance Learning Site-Lauderdale Board Policy and Operations Board Policy and Operations Board Policy and Operations Board/Superintendent Relations Board/Superintendent Relations Board/Superintendent Relations TSBA Summer Law Institute

January 11-12 (Su-M) February 27 (F) March 27 (F)

April 8 (W) Dyersburg TSBA Knoxville TSBA

April 9 (Th) April 13 (M) April 17 (F) April 27 (M)

Jackson TSBA Johnson City Dyersburg Johnson City TSBA Jackson

May 15 (F) May 18 (M) May 21 (Th) June 4 (Th) June 8 (M) June 17 (W) June 26 (F)

Other eBoardsmanship

Individually scheduled by request

This is a publication of the Tennessee School Boards Association 525 Brick Church Park Drive Nashville, TN 37207 www.tsba.net