OTW 2013 Sponsorship & Exhibitor Information

TYA/USA SPONSORSHIP/EXHIBITOR INFORMATION ONE THEATRE WORLD 2013 “IGNITE: Creativity… Connection… Collaboration” PLAYHOUSE SQUARE CLEVELAND, OH MAY 8-10, 2013

About One Theatre World 2013 Theatre for Young Audiences/USA’s One Theatre World (OTW) is one of the most significant festival gatherings of professional TYA practitioners in the United States. Historically held every three years, the upcoming 2013 festival introduces a new biennial schedule that allows TYA/USA to have a greater and more frequent impact on its membership.

With the theme of “IGNITE: Creativity… Connection… Collaboration”, OTW 2013 will offer performances, workshops, seminars, master classes, and networking opportunities for leaders in the Theatre for Young Audience field across the United States, Canada, and the District of Columbia. Hosted May 8-10, 2013 by Cleveland’s PlayhouseSquare, OTW will offer performances from around the globe, presented in conjunction with PlayhouseSquare’s acclaimed International Children’s Festival.

Who is TYA/USA? TYA/USA is the United States Center for the International Association of Theatre for Children and Young People (ASSITEJ), and a national membership organization with over 40 years of service to the field of Theatre for Youth. TYA/USA strengthens the artistic and cultural impact of theatre for young audiences by empowering, connecting and inspiring our members - thereby fostering a global appreciation of the field’s excellence.

Who attends?

One Theatre World is made up of TYA/USA members and non-members from the United States, Canada, the District of Columbia, and internationally. Attendees’ are active TYA professionals, producers, marketing directors, education directors, artistic & managing directors, playwrights, undergraduate and graduate students, independent artists, theatres, publishers, producers, and agents. Our attendees’ come to OTW to connect, to learn, to see international performances and participate in workshops that allow them to bring some new knowledge back to their communities. Our goal is to reach 250 attendees’ for OTW 2013.

For more information about TYA/USA please visit our website tyausa.org For more information about One Theatre World 2013 please visit our website otw2013.org

For more information please contact Chris Peak at cpeak@tyausa.org 773-325-2981 tyausa.org otw2013.org

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One Theatre World 2013 Sponsorship We are pleased to furnish our sponsors with unique opportunities for brand positioning at our One Theatre World national festival. Sponsors can show their support for the impact of arts on children, families and communities throughout the United States.

We will work diligently to ensure that your sponsorship of OTW, events, or programs are tailored to fit the needs of your organization. Below are just some ways we can package your sponsorship.

Ignite Sponsor $8500 (one available) 

Listing as One Theatre World 2013 sponsored by



Mention as sponsor at welcome address to festival attendees’ Promotional items in festival attendees’ welcome bags Logo in print and on-line marketing materials One VIP table at closing night reception One featured booth exhibit ($1025 value) Back cover full-page ad in festival program ($650 value) One full-page ad in TYA TODAY magazine spring 2013 issue ($850 value)

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(your organization)

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Two festival registrations ($450 value) Inclusion as sponsor in national press release TYA/USA one year organization membership for two people ($150 value) Featured banner placement in attendee/exhibitor hall Creativity Sponsor-Interns Rock ($500 value –see pg.3) Dedicated E-blast sent to TYA/USA members ($650 value) List of all festival attendees’ & contact information

Connect Sponsor $5500 (one available)      

Mention as sponsor at welcome address to festival attendees’ Promotional items in festival attendees’ welcome bags Exclusive sponsor of festival attendees’ welcome Folder Logo in print, on-line marketing materials One standard booth exhibit ($550 value) One full-page ad in festival program ($450 value)

    

One VIP reception table at closing night reception Two festival registrations ($550 value) Inclusion as sponsor in national press release Featured banner placement in attendee/exhibitor hall Creativity Sponsor - Let’s Break! ($750 value – see pg. 3)

Collaborate Sponsor $2750     

Mention as sponsor at welcome address to festival attendees’ Promotional items in festival attendees’ welcome bags Logo in print and on-line marketing materials One standard booth exhibit ($550 value) Featured banner placement in attendee/exhibitor hall

   

One ½ page ad in festival program ($375 value) One VIP reception table at closing night reception One festival registrations ($225 value) Inclusion as sponsor in national press release

For more information please contact Chris Peak at cpeak@tyausa.org 773-325-2981 tyausa.org otw2013.org

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Creativity Sponsors- Additional Sponsorship Packages

Vendors & Vino $1000 (two available)    

Signage at our Vendors & Vino event Opportunity to provide attendees’ with raffle prizes and/or gift bags Opportunity to speak to attendees’ at the Vendors & Vino event Opportunity to act as co-emcee at Vendors & Vino

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Logo placement as sponsor in festival program and on website Logo in a OTW e-blast to attendees’ announcing sponsors Promotional items in festival attendees’ welcome bags One ½ page ad in festival program ($375 value)

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Get Connected $900 (two available) 

Signage at our Get Connected Networking

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Opportunity to speak to attendees’ at the Get

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Opportunity to moderate an OTW live webinar Opportunity to have signage during OTW live webinar

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Breakfast

Connected Networking Breakfast

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Logo placement as sponsor in festival program and on website Promotional items in festival attendees’ welcome bags Logo in a OTW e-blast to attendees’ announcing sponsors One ½ page ad in festival program ($375 value)

Welcome to Cleveland $750 (two available)    

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Signage in our attendee/exhibitor lounge Logo on festival welcome bags ½ page ad in festival program ($375 value) Logo placement as sponsor in festival program and on website

 

Logo in a OTW e-blast to attendees’ announcing sponsors Promotional items in festival attendees’ welcome bags Signage at Host Hotel welcoming guests

Let’s Break! $650 (two available)   

Signage at our Let’s Break event Opportunity to speak to attendees’ at the Let’s Break Event Logo placement as sponsor in festival program and on website

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One ½ page ad in festival program ($375 value) Logo in a OTW e-blast to attendees’ announcing sponsors Promotional items in festival attendees’ welcome bags

Interns Rock $500 (six available)   

Personally sponsor one intern travel stipend Opportunity to speak at intern/student attendee event Signage at intern/student attendee event

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Logo in a OTW e-blast to attendees’ announcing sponsors Logo placement as sponsor in festival program and on website Promotional items in festival attendees’ welcome bags

For more information please contact Chris Peak at cpeak@tyausa.org 773-325-2981 tyausa.org otw2013.org

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One Theatre World 2013 Exhibitor Fees Exhibitor Space

Standard Exhibitor Space     

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Regular Reservation

Deadline Jan. 1, 2013

Deadline March 1, 2013

$475

$550

$750

$825

$950

$1025

One table 6’ in length, skirted Two chairs One basic conference registration Logo and name in OTW e-blast focused on exhibitors sent to 4,000 people Name listed in program Free listing on the TYAUSA.ORG resource page

Premium Exhibitor – 2 tables    

Early Reservation

Two tables totaling 12’ in length, skirted Two chairs One basic conference registration Logo and name in OTW e-blast focused on exhibitors sent to 4,000 people Name listed in program Free listing on the TYAUSA.ORG resource page

Featured Exhibitor – 2 tables (only two available)  Two tables totaling 12’ in length, skirted  Two chairs  One basic conference registration  Logo and name in OTW e-blast focused on exhibitors sent to 4,000  Name listed in program  Free listing on the TYAUSA.ORG resource page  Positioned in the center of the OTW Exhibitor/Attendee Lounge  One item inserted into attendees’ welcome bags

All non-profits receive $100 off the regular reservation price.

For more information please contact Chris Peak at cpeak@tyausa.org 773-325-2981 tyausa.org otw2013.org

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Exhibitor Events These events are created in addition to booth hours to help you reach and connect with attendees’.

VENDORS & VINO Vendor's & Vino is an all-conference event – a wine reception in the attendee/exhibitor lounge allowing the chance to meet and greet One Theatre World attendees’. Mix and mingle and discuss your products or business as guests interactively visit your booth to participate in our raffle game.

LET’S BREAK! Let's Break! is a mid-day all-conference coffee break in the attendee/exhibitor lounge. Let’s Break! gives you the chance to meet more attendees’ or arrange times to meet with attendees’ at a later date.

One Theatre World Program Advertising Advertise in the full color program given to all attendees’ in their registration welcome bags. The OTW program is priceless and includes the festival schedule, Cleveland maps, performance schedules, workshop and session information. Advertise discounts, coupons, or let attendees’ know about your exhibitor booth.

Ad Size

Early Space Reservation

Regular Space Reservation

Jan 1, 2013

March 1, 2013

Back Cover

$550

$650

Inside Back or Front Cover

$450

$550

Full Page

$350

$450

1 /2 Page

$275

$375

One Theatre World E-blast Promotions Help promote your business in the TYA/USA One Theatre World monthly e-blasts. Have your ad included in emails to over 4,000 people.

Cost: $250 per e-blast (limit two) Ad Sizes: 300 X 250 (pixels) and 728 X90 (pixels) For more information please contact Chris Peak at cpeak@tyausa.org 773-325-2981 tyausa.org otw2013.org

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Exhibitor/Sponsor Application Phone: 773-325-7981 Fax: 773-325-7981 info@tyausa.org TYA/USA c/o The Theatre School 2135 N. Kenmore Ave. Chicago, IL 60657

Contact Information Company Name Contact Name Billing Address Work Phone E-Mail Address Website Address

Sponsorship ___ Ignite Sponsor $8500

___ Connect Sponsor $5500

___ ___ ___ ___ ___

Creativity Creativity Creativity Creativity Creativity

Sponsor Sponsor Sponsor Sponsor Sponsor

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Vendors & Vino $1000 Get Connected $900 Welcome to Cleveland $750 Let’s Break! $650 Interns Rock $500

___ Collaborate Sponsor $2750

Exhibitor Space EARLY RESERVATION Deadline Jan 1., 2013

REGULAR RESERVATION Deadline March 1, 2013

___ Standard booth $475

___ Standard booth $550

___ Premium booth $750

___ Premium booth $825

___ Featured booth $950

___ Featured booth $1025

NON-PROFITS RECEIVE $100 OF THE REGULAR RESERVATION RATE

One Theatre World Program Advertising EARLY RESERVATION

REGULAR RESERVATION

Deadline Jan 1., 2013

Deadline March 1, 2013

___ Back Cover $550

___ Back Cover $650

___ Inside Back/Front Cover $450

___ Inside Back/Front Cover $550

___ Full Page $350 ___ ½ Page $275

___ Full Page $450 ___ ½ Page $300

For more information please contact Chris Peak at cpeak@tyausa.org 773-325-2981 tyausa.org otw2013.org

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E-blast Promotions 300 x 250 (pixels) and 728 x 89 (Pixels) in TYA/USA newsletter. ___$250 per newsletter Preferred month(s) __________________________________________________________ __ Yes! I would like one item inserted into all conference attendees’ welcome bags for $75. __ Yes! $25 internet/electricity fee.

TOTAL DUE: _______ Credit Card Information Visa MC (circle one) Name on Card Card Number Billing Address Zip Code

Please makes checks payable to TYA/USA c/o The Theatre School 2135 N. Kenmore Ave. Chicago, IL 60614

Agreement and Signature By submitting this application, I authorize the above credit card to be charged for the total amount. We agree to abide by the terms and conditions set forth by Theatre for Young Audiences/USA on the following pages.

Name (printed) Signature Date

This application is an offer to rent table top exhibit space, and/or to advertise and/or to become a sponsor. No contract is formed unless and until this application is signed by an Authorized representative of Theatre for Young Audiences, ASSITEJ/USA. ______________________________________________________ _______________________ Theatre for Young Audiences, ASSITEJ/USA Date ______________

For more information please contact Chris Peak at cpeak@tyausa.org 773-325-2981 tyausa.org otw2013.org

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Policies APPLICATION AND ELIGIBILITY: Organizations that are producers or suppliers of equipment and other products or services whose proposed exhibit will support the business of theatre for young audiences and the purposes of the convention, may apply for table-top display space. Theatre for Young Audiences, ASSITEJ/USA reserves the absolute right to reject any such application. Application for table-top space must be made on the printed form provided by Theatre for Young Audiences, ASSITEJ/USA contain the information requested, and be executed by an individual who has authority to act for the applicant (exhibitor/advertiser/sponsor).

ASSIGNMENT OF SPACE: Classification of table-top displays and assignment of space will be determined

by Theatre for Young Audiences, ASSITEJ/USA based upon the character of the proposed display and individual requirements and preferences as to the location for each exhibitor. Once the space has been approved by Theatre for Young Audiences, ASSITEJ/USA no exhibit will be moved except by the mutual consent of the parties.

PAYMENT: Full payment must accompany this application. All applications must be received by Theatre for Young Audiences, ASSITEJ/USA no later than March 15, 2013.

INSURANCE: In all cases, exhibitors wishing to insure their goods must do so at their own expense. Theatre for Young Audiences, ASSITEJ/USA holds no responsibility for table-top area security, nor for the value of any goods. All materials supplied by the exhibitor are displayed at their own risk and liability.

BOOTHS: Each table will be six feet in length, skirted with two chairs and Theatre for Young Audiences, ASSITEJ/USA will provide signage of company name. If any additional equipment is needed (electrical, internet, etc.) it is the responsibility of the exhibitor to contract for and arrange payment through the application form.

CARE OF SPACE: The exhibitor is responsible for, at his own expense, maintaining, and cleaning the area of the exhibit space.

PROTECTION OF EXHIBIT SPACE: Nothing shall be nailed, tacked, screwed or otherwise attached to any building structure. If any damage occurs it is at the responsibility of the exhibitor to pay any damages.

DEFAULT OCCUPANCY: If space is not occupied by the designated time, Theatre for Young Audiences, ASSITEJ/USA has the right to use the space as necessary and no refund will be granted to the exhibitor.

PERSONNEL: Booth personnel must confine their activities to their designated space. Exhibitors that are conference attendees’ should make necessary arrangements to have their booth space covered when they deem necessary.

DISTRIBUTION OF PRINTED MATTER: Exhibitor shall not distribute materials, souvenirs outside of their exhibit space.

CONFLICTING MEETINGS & SOCIAL EVENTS: In the interest of the success of OTW no exhibitor shall extend invitation, call meetings or otherwise encourage absence of attendees’ during the hours of the conference.

COMPLIANCE WITH THE LAW: Exhibitor shall comply with all applicable governmental laws, regulations, and rules.

For more information please contact Chris Peak at cpeak@tyausa.org 773-325-2981 tyausa.org otw2013.org

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CANCELLATION: Cancellations received in writing by close of business on March 15, 2013, will receive a full refund less a $100 processing fee. There will be no refunds for cancellations after APRIL 8, 2013.

RIGHT TO REMOVE PROPERTY: Theatre for Young Audiences, ASSITEJ/USA reserves the right to remove from PlayhouseSquare any and all property if the exhibitor violates any conditions of this agreement.

LIABILITY: Theatre for Young Audiences, ASSITEJ/USA makes no warranties, express or implied, and disclaims the same. Without limiting the foregoing, Theatre for Young Audiences, ASSITEJ/USA undertakes no duty to exercise care, nor does it assume any responsibility for the protection and safety of the exhibitor, its personnel, and its property used in connection to the exhibit, from injury or harm, including theft and damage or destruction by fire. The exhibitor should remove small and easily removed articles during nonpeak convention hours. No security of goods will be provided by Theatre for Young Audiences, ASSITEJ/USA. Notwithstanding any other provision in the application, including these terms and conditions, the maximum liability of Theatre for Young Audiences, ASSITEJ/USA to exhibitor under any circumstances and with respect to any claim, whether arising in tort or contract, shall not exceed the amount paid by exhibitor for the exhibit space. Under no circumstances shall Theatre for Young Audiences, ASSITEJ/USA be liable to Exhibitor for any indirect, special, consequential, or punitive damages.

INDEMNIFICATION: Exhibitor shall indemnify and hold harmless Theatre for Young Audiences, ASSITEJ/USA, and Playhouse Square and their Respective board of directors, trustees, employees, members, and affiliates, for any damage, expense (including attorneys’ fees), fines, penalties, or loss incurred by, or imposed upon, any of the same and arising out of the negligent or other wrongful acts or omissions of exhibitor, its principals, employees, or agents.

DISPUTE RESOLUTION: With respect to any dispute between the parties that cannot be resolved by them, the sole method of dispute resolution shall be arbitration under the auspices and pursuant to the rules of the American Arbitration Association, such arbitration to be filed and to take place in Washington, DC. District of Columbia law shall be applied without regard to conflicts of laws principles. Any award or decision may be submitted to a court of competent jurisdiction for enforcement.

ASSIGNMENT: The privileges granted to exhibitor may not be assigned, nor may the exhibit space be sublet, by exhibitor without express written permission of Theatre for Young Audiences, ASSITEJ AGREEMENT TO CONDITIONS: Each exhibitor agrees to abide by these conditions, it being understood and agreed that the sole control of the display area rests with Theatre for Young Audiences, ASSITEJ/USA. Exhibitor also shall be subject to any applicable rules of the hosting Location, PlayhouseSquare.

For more information please contact Chris Peak at cpeak@tyausa.org 773-325-2981 tyausa.org otw2013.org

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