Program Reporting

Quarterly Reports

It is important to monitor progress on objectives and target dates to enable effective oversight and problem solving. A quarterly progress report is required on each activity. These are to be submitted on the Title III Quarterly Progress Report Form by the 10th of each month following the end of the quarter.

The quarterly reports are designed to address the Implementation Strategy Forms that were submitted with the original application and consistent with data required for reporting in the Annual Performance Report (APR). The Implementation Strategy Form identified specific tasks that were required to accomplish the objectives of the activities.

The quarterly report will contain the following information:

Objective(s) The objectives are the major points of accountability for the Title III activities for the grant period. All objectives that were submitted in the application for the current reporting year should be listed.

Progress

What was planned for the quarter? Comment on the progress of each task that was listed on the Implementation Strategy Forms. Be quantitative, and comment on the status of targeted timelines.

Describe any activities that went beyond the accomplishment of tasks. Identify any integration with other programs, activities or services.

Challenges

What was scheduled for the quarter according to the proposal and Implementation Strategy Form, but was not accomplished? Please state why it was not accomplished. Discuss, substantiate, and recommend any needed changes in the projected Implementation Strategy Form and plan of operation.

Expenditures

Indicate the purchases and the amounts spent for the quarter; and if there are no expenditures, please state the reason.

Are expenditures on target in utilizing grant funds? If not, explain discrepancies. If the grant year is half over, you should have depleted at least half of if not more of your funds. Equipment purchases and supplies should be purchased at the beginning of the grant year so that these may be utilized in bringing the grant to fruition.

APR Responses

Based upon your specific funded activity, additional responses based upon requirements of the APR should be included in your report.