New Employee
WELCOME And
Safety Training
—Participant Copy—
2015
WELCOME Manual A Guide for New UDOT Employees
Electronic version with working links available. Go to: http://issuu.com/udotu/docs/neo_manual or use this QR code
This book belongs to:
Access Information Start Date:
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Email Address: __________________________________________@utah.gov Employee ID Number (EIN): _________________________________________ Supervisor: ______________________________________________________ Organizational Unit (ORG): __________________________________________
Gas PIN (if applicable): _____________________________________________ P-Card (if applicable): ______________________________________________
Agenda DAY 1: Welcome and On-boarding I-9, Photo/Badge, Drug Testing for SS positions, 8:00 Training Staff Introductions State required, on-line course 9:00Security training, Driving training, Workplace Harassment. work Benefits: basics (leave accrual, tuition assistance, paid 9:30 Training Staff holidays, ERIC) 10:00Ergonomics Risk Management Staff Carlos Braceras, and/or 11:00Welcome, Vision and Mission, Areas of Emphasis Sr. Leader 11:40Strengths Finder Elizabeth Weight 12:00Lunch 1:00Retirement URS 2:00Ethics and Drug prevention HR Staff 2:45Blood-borne pathogens; ROADS Safety Training Training Staff 5:30End DAY 2: OSHA 10 8:00Introductions and review of agenda Training Staff 8:10Intro to OSHA (2 hour) Training Staff 10:20Fatal Four (Falls) Training Staff 11:50Lunch 1:10Fatal Four (Electrical Hazard Recognition) Training Staff 2:10 Fatal Four (Struck By) Training Staff 3:00Fatal Four (Caught in Between) Training Staff 4:05PPE and Health Hazards in Construction Training Staff 5:00End DAY 3: OSHA 10 Electives and Safety Training 8:00Confined Spaces Training Staff 9:00Small Tools Safety Training Staff 10:15 Roadside Cleaning Training Staff 11:00Work Zone Safety Training Staff 12:00Lunch 1:00Flagging Training Staff 2:15Defensive Driving (Trucks) Training Staff 5:00End
Who’s Who Sr. Leader Prezi https://prezi.com/nh7idxdwix2b/udotorgprezisnrmgnt131230/?utm_campaign=share&utm_medium=copy
Randy Park Executive Director Carlos Braceras Deputy Director Shane Marshall Comptroller Becky Bradshaw Internal Audit Jimmy Holfeltz Communications Joseph Walker Legislative Liaison Linda Hull Project Development
Program Development Cory Pope Operations Jason Davis Learning and Development Lorri Economy Region 1 Kris Peterson Region 2 Nathan Lee Region 3 Teri Newell
Region 4 Rick Torgerson
What’s What Vision: Keeping Utah Moving UDOT’s vision is as simple and straightforward as our name. We aim to Keep Utah Moving. That includes everything from improving our roads and traffic lights to providing alternate means of getting from A to B, like bike lanes and public transit. We want to make sure that whatever is being moved, freight and cargo or the people in a vehicle, arrives safe and promptly. It isn’t easy, but Keeping Utah Moving is what keeps UDOT going.
Mission: Innovating transportation solutions that strengthen Utah’s economy and enhance quality of life. The growing demand on Utah’s transportation system is substantial and finding ways to meet those demands, while keeping our current system running, requires resourcefulness and innovative thinking. But by focusing on our strategic goals we are able to meet these challenges, improve quality of life and strengthen Utah’s economy. We’re confident that improving Utah’s transportation system will improve Utah in more ways than one.
Strategic Goals: Fatalities, Infrastructure, Mobility The department’s strategic goals are how we accomplish our vision and mission. The results achieved are direct results of the efforts of the department and its partners.
ZERO CRASHES, INJURIES AND FATALITIE S
PRESERVE INFRASTR UCTURE
investment for today and the future.
OPTIMIZE MOBILITY
We believe good roads cost UDOT is committed to
less, and through proactive
safety, and we won’t rest
preservation we maximize
until we achieve zero
the value of our infrastructure
crashes, zero injuries and zero fatalities.
UDOT optimizes traffic mobility by adding roadway capacity and incorporating
innovative design and traffic management strategies.
Where’s Where UDOT’s Regional offices are located in Ogden, Salt Lake City, Orem, and Richfield. With a central office, usually called the complex, located in Taylorsville. https://prezi.com/cs4pbnq3d7aw/udot-office-locations/
Region 1
Region 2
Region 3
Region 4
Central
Complex
Compensation and Benefits Compensation- and benefits-related questions should be directed to the Department of Human Resources Management (DHRM).
DHRM Contacts: UDOT HR Field Office:
(801) 965-4800
HR Call Center (ERIC):
(801) 538-3742
Web Address:
dhrm.utah.gov/contact/askhr
Annual and Sick Leave Accrual Rates Sick Leave
4 hours per pay period
Annual Leave
4 hours per pay period (under 5 years) 5 hours per pay period (5 – 10 years) 6 hours per pay period (10 – 20 years) 7 hours per pay period (over 20 years)
Paid Holidays Holidays are paid at 8 hours per holiday. Employees working flexible hours will need to make up the difference either through work or by using annual leave. The following dates are paid holidays for eligible employees: New Years Day – January 1 Dr. Martin Luther King Jr. Day – third Monday of January Washington and Lincoln Day – third Monday of February Memorial Day – last Monday of May Independence Day – July 4 Pioneer Day – July 24
Labor Day – first Monday of September Columbus Day – second Monday of October Veterans' Day – November 11 Thanksgiving Day – fourth Thursday of November Christmas Day – December 25
If a holiday falls or is observed on a regularly scheduled day off, an eligible employee shall receive equivalent time off, not to exceed eight hours, or shall accrue excess hours. If a holiday falls on a Sunday, the following Monday shall be observed as a holiday. If a holiday falls on a Saturday, the preceding Friday shall be observed as a holiday. If an employee is required to work on an observed holiday, the employee shall receive appropriate holiday leave, or shall accrue excess hours. A new hire shall be in a paid status on or before the holiday in order to receive holiday leave.
Educational Assistance UDOT offers tuition reimbursement to employees who take classes through accredited colleges and universities.
Requirements for receiving Educational Assistance (see UDOT Policy 05C-80): • Only permanent UDOT employees and AL/AJ interns with benefits are eligible. • Maximum assistance per calendar year is $5,250. No unused amounts are carried over to the next year. • The Educational Assistance Contract must be submitted and approved PRIOR to the start of the course(s). • Only tuition costs and mandatory fees are eligible for reimbursement. Books, parking fees, late fees, room and board, etc. are not eligible. • Funding from other sources, e.g. scholarships and grants, must be disclosed and will reduce the amount eligible for reimbursement. • Classes are individually evaluated as job-related or non-job-related, not as part of a degree program. • School must be an accredited institution that awards college credit. • The employee must attach a copy of the catalog description of the course(s) to this Contract. • The employee must submit documentation of tuition costs and successful completion of the course(s) before reimbursement is processed. • The employee agrees to work for the State of Utah for one year following reimbursement or else repay funds. • Study will not occur during work hours.
Questions should be directed to the Comptroller’s office: Julie Anderson jaanderson@utah.gov (801) 965-4689
Exercise UDOT supports employees maintaining a healthy lifestyle consistent with Healthy Utah. The Department encourages employees to utilize Healthy Utah’s resources, including seminars, health challenges, wellness programs, and annual testing sessions. DHRM Rule R477-8-3 permits agencies to allow compensated release-time exercise for up to three days per week for 30 minutes, and requires participating agencies to maintain a written policy regarding exercise time.
Policy The Department encourages its employees to participate in an appropriately prescribed physical fitness program. The Department may grant up to 90 minutes each workweek for an employee to participate in an exercise program to assist employees in this pursuit. An employee’s participation in this program is not an implied right. The following will apply: A. B. C. D.
E. F. G. H.
I. J.
Employees are encouraged to see their personal physician to ensure they are physically capable of participating in a physical fitness program. Employees must submit an approved Exercise Agreement Form (Form ADM-74) to the Region Administration group or Comptroller’s Service Center prior to starting the program. Employees participating in the program may report compensated exercise time up to three days per week for 30 minutes each day, or up to two days per week for 45 minutes each day. Participation in this program will be suspended for FLSA non-exempt employees on weeks when the employee has more than 40 compensated hours, and for FLSA exempt employees on pay periods when the employee has more than 80 compensated hours. Exercise time is not cumulative. Exercise time not used cannot be saved or accumulated for later use. Employees on a formal corrective or disciplinary action process may not utilize the physical fitness program. Exercise time must be reported by using Activity 7G99. Employees assume all risks associated with participating in the Department’s program. Injuries incurred during compensated exercise time will not be considered work-related injuries for purposes of workers compensation benefits. Exercise time may only be used during the employee’s regularly scheduled workday. The Exercise Agreement form must be reviewed and renewed each fiscal year.
Utilization of the privileges granted by this policy will not interfere with normal work functions. Leaders may schedule working hours so that any employee who wishes to join an exercise program may do so where possible.
Required On-line Training The following training modules are required for all state employees. Links are provided to access each of the trainings.
Driver Training Before driving a state vehicle, employees must complete driver training. Follow the link below to access training materials. You’ll be required to watch a 13-minute video, followed by an online test. Access the Video and Test: http://risk.utah.gov/driver-video-and-test1.html
Security Awareness Training Computer security is extremely important. This training will provide awareness of threats that are out there and techniques to safeguard state property and equipment. Access the training: http://securityawareness.utah.gov/sota/gov.action
Preventing Abusive Conduct Video training for Utah Department of Transportation employees. Discusses three topics: 1. What is abusive conduct; 2. How to prevent abusive conduct; 3. What to do if you experience or observe abusive conduct. Access the training: http://youtu.be/kDK3n6NwCwU
P-Card Training If you have been (or will be) issued a credit card for purchasing. You will be required to take P-card training. You will be prompted to log in, use your state-issued user name and password. Access the P-card training: http://connect.udot.utah.gov/pcardtrn/?refreshparent=true
Other Training Sources UDOT University UDOT University is our in-house, corporate-style training organization. Access the UDOT University Website: http://www.udot.utah.gov/udotu
HREventure The Department of Human Resources Management provides required and elective training through this portal. You may need to set up an account. Access HREventure: https://hreventure.dhrm.utah.gov
National Highway Institute Funded by the Federal Highway Administration, NHI is a national training organization that creates and delivers department-of-transportationspecific training for DOTs Access NHI training: https://www.nhi.fhwa.dot.gov
TC3 TCCC used trainers from DOTs around the country to develop and maintain a quality training curriculum to enhance the competency of the nation’s transportation construction, maintenance, and materials technical workforce. Access TC3 offerings through the UDOT U website course catalog:
http://www.udot.utah.gov/udotu
Other Useful Links Employee Gateway: https://dhrm.utah.gov/gateway Time is tracked in one of two systems. Check with your supervisor to see where you’ll record your time: EPM: https://app.udot.utah.gov/forms/frmservlet?config=epmp ESS: https://ess2.finance.utah.gov/irj/portal UDOT Policies: http://www.udot.utah.gov/main/f?p=100:pg:0:::1:T,V:2662,
ROADS Conversation Form
Electronic Version https://docs.google.com/forms/d/1Hmk1nBZZxapYDMTVKtVTSsrjoM49m_gHQjjF_shFaJI/viewform?c=0&w=1
Notes: