Payroll and Personnel Records Employee Self Service (P.A.S.S.)
Absence (Leave) Reporting
People Advantage Self Service (P.A.S.S.) is the portal to Peoplesoft HR self-service, which is available online 24 hours a day, seven (7) days a week, in real time. Time Reporting and Absence Management (TRAM) is an application in Peoplesoft HR that captures and processes time and leave, which is accessed through P.A.S.S.
All benefits-eligible employees are required to submit an online absence (leave) request form through TRAM for time to be deducted for vacation, sick leave, or other periods not at work during regularly scheduled workdays, as applicable. Online absence request forms must be reviewed and approved by the employee’s supervisor.
P.A.S.S. allows employees to: • • • •
Submit an absence (leave) request Report time View and print W-2 forms Review and update personal information, W-4 form, and direct deposit • Review history of earnings, paychecks • Review benefits and leave balances Please visit P.A.S.S. on HR’s website for additional information. Time and Leave Reporting Time Reporting - Timesheets Non-exempt (hourly) employees are required to account for hours worked by reporting their time. Time is reported by the employee clocking in and out, including meal breaks, using a web clock in P.A.S.S. TRAM captures the employee’s in and out punches on the web clock and processes the time worked. Employees may view their online timesheet in P.A.S.S. but may not make changes. Online timesheets must be reviewed and approved by the employee’s supervisor to ensure time worked is accurately reported. Please visit Time Reporting and Absence Management – TRAM and Peoplesoft Employee Guide on HR’s website and see UHD policies PS 02.A.02, Employee Time Reporting, and PS.02.A.01, Policy on Working Hours, for additional information.
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Employees should submit an online absence request form in advance for approval by their supervisor prior to taking leave. Online absence request forms should be submitted immediately upon return to work for unexpected sick leave or emergencies. Please visit Time Reporting and Absence Management – TRAM and Peoplesoft Employee Guide on HR’s website and UHD policy PS 02.A.02, Employee Time Reporting, for additional information. Payroll Pay Days Exempt (monthly) employees are paid monthly on the first working day of the month for work performed during the previous month. Non-exempt (hourly) employees are paid biweekly on alternate Fridays for work performed during the biweekly period ending on Tuesday of the previous week. If the pay day falls on a holiday, the pay day will be the last workday immediately preceding the holiday. Special provisions may apply during the winter break. Please visit Pay Date Schedules on HR’s website for the current fiscal year pay date calendar. Direct Deposit All employees are required to participate in the direct deposit program. Employees may sign-up for direct deposit in P.A.S.S or by completing a Direct Deposit Authorization form and submitting it to HR-Payroll. Employees may request that pay be directly deposited to more than one bank account in P.A.S.S.
