INSIDE THIS ISSUE:
Junior Year Conference Guide S P R I N G
2 0 1 4
Choosing a College
Timeline The 4 P’s Terms Visiting Colleges
UMS-W Policy Arranging a visit Testing
Test Dates Score Comparison
You are about to have a SENIOR! Congratulations! You are about to embark on an exciting time in your life - you are about to do what you have been planning for since kindergarten. Help your child to become independent and begin to chart a course toward making a life of their own.
isolated from personal growth and development as a total social and intellectual-person. Applying to college, is a realization - a period to learn about oneself. ~ Frank C. Leana, Getting Into College
Testing Tips
Applying to College
All About Applications
Financial Aid Application Worksheet
Sample Forms
CCO Mission and Contact
Applying to college is a process of decision making. Although I would not agree with those who say that where you go to college is the most important decision you will ever make, I would agree it is one of the most important. College is more than the courses you take; it is the career preparation you receive, the friends you make, the interests you develop, and the memories you will keep for the rest of your life. For most people, going to college coincides with a period of self-development between the ages of 18 and 22 when they are learning about their own ability to interrelate, to push their intellects, and to develop their independence and selfreliance as mature young adults; this activity, therefore, cannot be
This is an exciting time, a time of self-discovery and independence, a time of letting go and holding on at the same time. This should be a positive experience, one that should help you identify your priorities. Remember, however, that the process takes a great amount of energy and investment. Of course, the college counseling office is here as your resource,
but you must ultimately take the initiative in the process. You must begin with quite a bit of “soul-searching” to discover what are the most important criteria in your search. Take advantage of all the resources available to you! Visit the school websites, use the resources available in the counseling office, and listen to the opinions of alumni, relatives, and recent graduates. Most importantly, be sure to trust your instincts and keep an open mind throughout the process.
This guide was compiled to help you navigate the world of college admissions. Although some things will be easy to understand, others may be a bit more confusing. Hopefully, you will find many of the explanations and tips in this manual. Of course, I am here to help you with the process.
- Mary Courtney Director of College Counseling
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Focus on your grades! For many
College Bound Time-Line Spring Semester Junior Year
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Finalize your testing plan. Every student should have taken the ACT and SAT and have a plan for prep prior to the fall semester. Identify whether you should take SAT II’s and plan for to sit for them at the May test date. Hopefully, you will be happy with your score after the June testing.
Prepare a plan for the summer.
Create a list of college options and start visiting!
Meet with Mrs. Courtney regularly during the semester to discuss your options. Finish this semester with your best grades yet! For many colleges, this is the last semester they will consider for admission and scholarship awarding.
schools, this is the Remember to
last semester they
Stay busy with summer program, job, volunteer work, or shadowing experience.
and scholarship decisions.
Register with the NCAA Eligibility Center if you are a student athlete and plan to play on the next level.
keep an open mind and explore all of
Apply for admission to school who accept applications the in the summer. opportunities. FINISH your common app essay with Mrs. Courtney!!! Don’t have Start to narrow your college list through visiting and research.
regret that you didn’t try!
Fall Semester Senior Year
make admissions
Summer
will see as they
Work to complete admission and scholarship applications. Be sure you are aware of any and all deadlines. Many schools can have multiple deadlines for scholarships, honors colleges, etc. Retake the SAT or ACT as needed. Have your official scores sent as you apply. Remember, UMS does not send test scores. They must be sent directly from the testing agency.
Continue to visit each of the colleges on your short list.
Complete all necessary request forms for school documents and teacher recommendations.
Apply for community based scholarships.
Keep your grades up!
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THE FOUR P’S OF ADMISSION*
P
erformance: grade trends and overall grade performance. College are very interested in your overall academic performance. Have your grades been consistent throughout high school? Have you challenged yourself and taken a rigorous courseload? Colleges may admit students whose course selection is very rigorous even though their GPA is lower than others. However, you must understand that colleges are also looking for students to be successful in rigorous courses and students should not overwhelm themselves with courses that are too difficult to manage. It is believed by most college professionals that rigorous courses are the best preparation for college-level study.
P
articipation: extra curricular and leadership. There is no magical number or mix of activities for which colleges are looking. It might be that you could not participate in school clubs because you hold an after-school job or you volunteer 25 hours per week. Colleges are simply assessing whether your time commitments outside of class are significant. The question is, Have you contributed in meaningful ways to the life of your school, church, synagogue, volunteer/service group, job, athletic team or through other avenues? The quality of your activities is always more important than the quantity.
P P
ersonality: an essay and often an interview from the candidate is often required. This enables the student to reveal more information about themselves and what unique attributes they bring to a college.
otential: standardized test scores. The vast majority of schools require an SAT or ACT test score and will take the highest of scores submitted. UMS-W recommends that all students take each test twice. The tests are different and many students fare better on one test over the other.
*Adapted from The University of North Carolina at Chapel Hill: Counselor Newsletter, 1999
h!
etc tr s l a n fi e th g in r a e n Stick with it! We are "Life doesn't require that we be the best, only that we try our best." - H. Jackson Brown
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Terms you need to know: Application Package - all the parts of your application - grades and depth of curriculum, scores, essay, short answers, resume, teacher recommendations, Secondary School Report, counselor recommendation, school profile, grade distribution. CSS/Fin Aid Profile - Financial aid form produced and processed by the College Board. Most more selective schools require this form. It is completed as early as October. Common Application - (www.commonapp.org) generic application on the Internet. Many colleges subscribe to it and accept it on an equal basis with their own. Core Curriculum - the academic classes that you have taken-math, science, English, history, language-not chorus, athletic training, art, etc.
If you are ever unsure , don’t hesitate to ask!
Cost of Attendance - total cost of attending: tuition, fees, room and board, books and supplies, etc. Deferred - you applied early and they are holding their decision until a later date-to see what the rest of their pool of applicants looks like and to see your mid-year grades. Early Action - also called early notification. Students apply by an early deadline and receive their decision months earlier than regular, it is nonbinding, you don’t have to attend, you just find out early. Early Decision - apply by an early deadline, if you are accepted, you must attend that school and immediately withdraw any other applications sent to other schools. You won t be able to compare financial aid packages. FAFSA - Free Application for Federal Student Aid. Students must fill out the FAFSA to find out how much federal aid they are eligible to receive. www.fafsa.ed.gov
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Grade Distribution - a list of all the courses taken by our seniors and what all the grades were in those courses. The college can look at this, along with your transcript and see more or less where you stand in the class.
High School Profile - an official description of your high school. It includes information such as what courses we offer, our average test scores and gpas, our grading scale and the fact that we don’t rank, our graduation requirements and where our studetns have gone to college. Need-blind admissions - the college doesn't consider how much financial aid an applicant might need. Official/Unofficial Transcript - official comes directly from UMS-Wright with the seal embossed; unofficial can come from you, hand delivered or mailed, it does not need the seal. Residential College - two meanings: 1. A college at which more than 50% of the students live on campus. 2. A dorm in which all the students share a similar interest. Resume - an organized, categorized list of your high school accomplishments. Rolling Admissions - there is no set admissions deadline date; qualified students are accepted until classes are filled. Status of Your application - where they are in the application process-complete (means they have everything they need and you are under review), accepted, deferred, wait-listed, denied Unweighted/Weighted - unweighted means that every class is graded on the same scale; weighted means that extra points are given to honors and AP courses. Wait Listed - the college has made its decisions on its applications and you were not accepted, but put on a waiting list. If you are accepted, it may not be until the summer. Work-study - a federally financed program whereby financial aid students work at campus jobs.
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s t i s i V e Colleg
Make your visit productive!
A campus visit can help you narrow down your college choices in a big way and can be one of the most valuable pieces of the decision-making process. Plan the timing of your visit carefully! Call the admissions office at least one week before your trip to request an interview or information session and tour. Tell them the date you would like to come and the approximate time you plan to arrive. We also highly recommend that you stay on campus in a dorm, eat in the cafeteria or food court, and go to a class. All of these things can really give you a feel for the campus and the students. The admissions office or visitors center can arrange them all for you. Look around and ask lots of questions! Then come back and tell us about it! When you talk to students: 1) Call ahead at least one week in advance to
2) 3)
How many hours a week do you study? Is 1) that typical of students here? 2) Are campus jobs readily available?
Are the older buildings in good repair?
Are faculty members interested and acces- 3) sible to students outside of class? 4) Do students go home on the weekends? 5)
Is the lab equipment up to date?
schedule your
4)
tour. The sooner
5)
the better to
6)
Is it possible to host a student in your dorm room?
7)
What do you like most about this college?...Least?
8)
How easy is it to get the classes you need?
9)
Would you choose this college again?
ensure that there will be an open appointment!
As you tour the campus, ask yourself:
Is the food good?
If you attend a class, ask yourself: 1)
Are students interested in the material?
2)
Is there time for questions or discussion? Do students participate?
3)
Are students prepared for class?
4)
Am I intellectually challenged by what is taking place?
5)
Is there a good rapport with the faculty?
6)
Would I feel comfortable being a student here?
6)
Are there new buildings as well as older ones? What is the cafeteria like? Are the grounds well kept? What is the surrounding city like? Would I feel comfortable here?
7) Are there kitchen and laundry facilities that are convenient Campus guides are and not well-kept? all alike: Some are lively, interesting students who are reliable spokespersons for the school; When visit over: othersour may be isless well-rounded or in1)formed. WereSome the people met friendly and did are soyou scripted and have they answer yoursoquestions completely? memorized their text thoroughly that it unreal. If you interruptwere this the latter 2)feels Did you feel the students kind of type of guide, he or she becomes fluspeople you would like to get to know? tered and can’t continue. Or you may 3)run into Did you senseor thegiddy collegeguide was interested in a surly who having you as a student? doesn’t know much. Or you may luck kind,thethe oneatmosphere? who speaks 4)into the Didbest you like social from the heart, is candid, and who an5) Did the campus impress you? swers questions without hiding the true 6)facts. What do you think of the quality of instruction? 7)
Would you like to spend more time there?
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Special Notes on Tour Guides Campus guides are not all alike: Some are lively, interesting students who are reliable spokespersons for the school; others may be less well-rounded or informed. Some are so scripted and have memorized their text so thoroughly that it feels unreal. If you interrupt this latter type of guide, he or she becomes flustered and can’t continue. Or you may run into a surly or giddy guide who doesn’t know much. Or you may luck into the best kind, the one who speaks from the heart, is candid, and who answers questions without hiding the true facts. Schools that pride themselves on their individuality may present a special challenge to visitors. Their guides seem to have a motto, “Question Authority”, and as a result they may appear negative or cynical when in reality they adore the college but won’t admit it. Remember: The guide doesn’t necessarily mirror the college students. Try not to let the odd ball guide influence your opinion. Don’t judge a school solely by one student tour guide. Meets lots of students to get a true picture. **Taken from Campus Visits and College Interviews
UMS-W College Visit Policy Visiting colleges is an important part of the decision process. Certainly, you should not make a decision about a college until you have visited. For this reason UMS allows its seniors four excused absences per school year for college visits. In order for the absences to be excused seniors must adhere to the following guidelines taken from the student handbook: Each senior in good academic standing is allowed four excused college campus visits per year on the conditions that, prior to the visit, they provide a note from a parent and complete the teacher permission form, then following the trip, they supply an official letter of verification from the college. Those documents all remain in the College Counseling Office.
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Testing
Don’t forget that UMS-W does NOT send test scores. You are responsible for having them sent directly from the testing agency.
SAT Campus guides are not all alike: Some are lively, interesting students who are reliable spokespersons for the school; others may be less well-rounded or informed. Some are so scripted and have memorized their text so thoroughly that it feels unreal. If you interrupt this latter type of guide, he or she becomes flustered and can’t continue. Or you may run into a surly or giddy guide who doesn’t know much. Or you may luck into the best kind, the one who speaks from the heart, is candid, and who answers questions without hiding the true facts.
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Registration for the ACT Prep course offered at UMS-W during the summer has opened. Remember, the course does fill up, so register soon if you are interested. More information can be found here.
** Pictures from 2014 College Campus Tour.
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The New S
AT
There will no longer be a “guessing penalty”.
Don’t forget that UMS-W does NOT send test scores. You are responsible for having them sent directly from the testing agency.
The writing portion will become optional in spring 2016.
Subscores will help us to gain better insight
Campus guides are not all alike: Some are lively, interesting students who are reliable spokespersons for the school; others may be less well-rounded or informed. Some are so scripted and have memorized their text so thoroughly that it feels unreal. If you interrupt this latter type of guide, he or she becomes flustered and can’t continue. Or you may run into a surly or giddy guide who doesn’t know much. Or you may luck into the best kind, the one who speaks from the heart, is candid, and who answers questions without hiding the true facts.
** This chart and information was taken directly from the College Board website. For more detailed information, please visit: https://www.collegeboard.org/deliveringopportunity/sat/redesign/compare-tests
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What does this mean for us? The new changes will be implemented in Spring of 2016, so our current juniors will be the first to take the new test. Registration will not change, but all other new changes will be in place. If you have any questions, don’t hesitate to ask Mrs. Courtney or Mrs. Chapman for details or click the link to the right to go directly to the SAT website.
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s n o i t a c i l App
All About Applications
The application process is the first and most important step in getting into the college of your choice. Remember, the earlier you start, the less likely you are to spend your Thanksgiving break angry and tired, trying to find time to write essays and fill out college applications. Applications involve a lot of work. There are many steps and each item must be done perfectly to help your chances of being accepted to the college. Completing your applications involves the following:
There is no “magic number” of applications per student.
Decide where to apply Securing the applications - consider your deadlines! Writing the essay Completing the application and Transcript Request Form Requesting recommendations Taking and sending SATs, ACTs, SAT IIs Researching and applying for scholarships
This is an individual process. Always err on the side of options!
DECIDE WHERE TO APPLY Campus guides are not all alike: Some
The number of schools as well as their variety will vary from students person to are lively, interesting whoperson. are reliable spokespersons for the (those school; We generally recommend that you consider a couple of reach schools others maythan be less well-rounded whose criteria or mid 50% stats are slightly higher yours), a coupleorofin-good formed. Some are so scripted and have matches (those that you are within their mid 50%), and a couple of safety memorized their text so thoroughly that it schools (those whose stats you are above).feels Weunreal. also recommend thatthis youlatter put a If you interrupt good bit of thought into deciding where totype apply. You may only want to apply of guide, he or she becomes flustered can’t continue. Or you may to a couple of schools just don‘t make them all and reaches!!
run into a surly or giddy guide who doesn’t know much. Or you may luck into the best kind, the one who speaks Know your deadlines from the heart, is candid, and who anKeep a list of deadlines and a to do list beside bed,without in yourhiding planner, taped swersyour questions the true to your bathroom mirror - anywhere that facts. you will see it often. Missing an appli-
cation or scholarship deadline means that you‘ve missed your chance to apply.
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SECURING THE APPLICATIONS - CONSIDER YOUR DEADLINES Nearly all college applications are completed online, either using the school’s institutional application or the Common Application. The Common Application is very helpful in that it enables students to complete just one application, save it, and then send it to numerous schools. The application itself and the list of schools that subscribe to the service may be found at www.commonapp.org. If using the institutional application, if there is a school report form, please download it and submit it to the CCO along with the teacher recommendation form, if one is required. When applying online, you may be prompted to enter a credit card number. Keep a record of the amount charged for each application fee. Looking for and Finding
Scholarships (excerptedat from You must submit transcript requests and teacher recommendation requests least two a College Board brochure) weeks prior to any deadline!!! While you are securing the application for admission, investigate the schools scholarships as well. Find out the deadlines.Hints: They may be months prior to the application deadline! -Take advantage of local scholarship organizations, such as Rotary Clubs, etc.
WRITING THE ESSAY
-Think big-consider the large national scholarship funds, including Reserve Officer Training Corps (ROTC), Gatesapplication. Millennium, Cocaany The essay Cola, and Robert Byrd
This is by far the most time-consuming and difficult part of will usually be about 500 words in length. Most colleges will offer you a choice of questions, so consider all of your apps! You may be able to send the same essay to several schools. In writing your essays, remember that the purpose of the essay is to set your application apart from all the others and to let the admissions committee get to know you.
Be sure that you work on your essay this summer with Mrs. Courtney! You will learn the tips that you will need in the essay class we will have in May.
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The following tips may be helpful:
Narrow your topic and be as specific and illustrative as possible; show rather than tell If possible, pick a quirky or unusual topic. Be original and creative. Write several drafts before preparing your final version. This will help you develop your own voice in your essay, and help you organize your thoughts more clearly. Always check for spelling, grammar, and typing mistakes. Take care not to make careless mistakes. Proofread! Spell-check does not catch every mistake.
COMPLETING THE APPLICATION AND TRANSCRIPT REQUEST FORM The Transcript Request Form is the document that tells me what you want me to mail and when. That form is available in our office and downstairs on the Senior bulletin board. It is imperative, that all transcript requests must be turned into the college counseling office at least two weeks prior to any deadline. This will ensure that we will have enough time to process any application and gather the necessary supporting documents. We will process applications in the order in which they were received. Your applications are confidential and we do not discuss schools Campus guides are not all alike: Some to which other students are applying.
are lively, interesting students who are reliable spokespersons for the school; others may be less well-rounded or inREQUESTING RECOMMENDATIONS formed. Some are so scripted and have memorized their text so thoroughly that it Choose carefully: Colleges want academic taught feelsteachers unreal. who If youhave interrupt thisyou latterwithin the last two years. When requesting a letter of of recommendation, pick thefluspeople type guide, he or she becomes you feel know you best. You may also include recommendation from coach, tered aand can’t continue. Or youa may run into surlyif they or giddy guide employer, or non-academic instructor (chorus, art,aetc.) know youwho well and doesn’t know much. Or you may luck could add something significant concerning your leadership skills, maturity, reinto the best kind, the one who speaks sponsibility, etc. from the heart, is candid, and who answers questions hidingare thevery true busy Start early: Approach your potential letter writers early.without Teachers facts. with classroom work are often deluged with other college application requests
during the fall semester. Allow them plenty of time to write you a good recommendation.
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Keep track of the deadlines: Your teachers will give the completed recs to our office-not back to you. You must complete the yellow teacher recommendation form. They will return the recommendations within two weeks of the request. Expect a full two weeks before they will be mailed, so be aware of upcoming deadlines. Teachers put quite a bit of time into writing these recommendations. Remember to thank them &/or write a quick thank-you note.
TAKING AND SENDING SAT AND ACT SCORES As seniors, it is your responsibility to register for all future standardized tests (SAT I, SAT II, ACT). This is to be done online. Looking for and Finding
Some of the more selective colleges require SAT IIs. These are individual subject Scholarships (excerpted fromtests that are a College Board brochure) offered at the same time as SAT Is. Certain schools even ask students to take specific subjects. If you have questions, just ask! Hints: -Take advantage of local scholarship organizations, thesuch transcript. Youetc.must as Rotary Clubs,
UMS-Wright does not report any SAT or ACT scores on send them yourself. You may do this before taking the test or afterwards. If you do it afterwards, you will -Think big-consider the large be required to pay an additional fee. Bear in mind that not all scores are sent electronically. national scholarship funds, including Reserve Officer Some are mailed, and it can take up to three weeks after you submit your request - take this Training Corps (ROTC), into account when you consider your deadlines! Gates Millennium, CocaCola, and Robert Byrd
The best recommendations aren’t always from the class where you made an “easy A”. Often the best recommendations can come from a teacher that saw you struggle yet overcome obstacles. Choose a teacher who knows you well, one that can speak to how you are different.
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Paying for
it
For more information about Financial Aid, please take a look at this online presentation: Financial Aid 101
s p i h s r a l Scho
RESEARCHING AND APPLYING FOR SCHOLARSHIPS
The bulk of money is merit money awarded by the individual colleges. Many schools have early deadlines. Some schools have specific applications for scholarships, others will automatically put you in a pool of qualified applicants. Begin researching for scholarships early. Fastweb.com or scholarships.com are online databases containing thousands of scholarships; it is a fantastic place to start. All you have to do is enter a little bit of information on yourself to create a “profile”, and this free service will email you with scholarCampus are not alike: Some ship updates. As the year progresses, be aware of what isguides due when. As all with college applicaare lively, interesting students who areworks tions, creating a chart with scholarship deadlines/criteria might be helpful. Mrs. Chapman reliable spokespersons for thein school; closely with students to identify scholarship opportunities. If you are interested merit money others may be less well-rounded or have questions about other forms of financial aid, stop by the CCO at any point, or andin-plan to formed. Some are so scripted and have meet with us in the very near future. memorized their text so thoroughly that it feels unreal. If you interrupt this latter type of guide, he or she becomes flusNever pay for a scholarship! If you believe it might be a scam, it probably is. Ask us at tered and can’t continue. Or you may any time for questions regarding a scholarship opportunity. run into a surly or giddy guide who doesn’t know much. Or you may luck into the best kind, the one who speaks from the heart, is candid, and who answers questions without hiding the true facts.
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UMS-WRIGHT APPLICATION WORKSHEET School Code 011-835 College Counseling Office: 251-470-9038 (tel); 251-665-4065 (fax)
Application Worksheet
Name of College______________________________ Application Fee $___________________
College Address_______________________________________________________________ Early Decision____ Early Action ____ Regular Decision ____ Application Deadline ____________________
Looking for and Finding Scholarships (excerpted from Is it Postmarked or Received by? Board brochure) a College Hints:
Scholarship Deadline____________________
-Take advantage of local scholarship organizations, such as Rotary Clubs, etc.
Required Tests:
-Think big-consider the large national scholarship funds, including Reserve Officer ____ ACT Training Corps (ROTC), ____ SAT IIs (number, which tests) ________________________________________________ Gates Millennium, CocaCola, and Robert Byrd
____ SAT
Which Scores and Dates Sent: _____________________________________________________ Type of Application used:
Required Academic Recommendations
____ Common
Rec 1 _____________ Date requested ___________
____ Online
Rec 2 _____________ Date requested ___________ Rec 3 _____________ Date requested ___________
Financial Aid/Scholarship Forms required: ____ FAFSA (avail. online 1/1) ____ CSS Profile (avail. online 10/1) ____ Institutional form ____ Other, Name__________________________________________________________ Interview? YES/NO
Deadline? ___________
If Yes, On campus ____ or Alumni/local ____ Date Completed __________ Interviewer, Title and Address ________________________________________________ Date thank you note sent _____________________
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CCO Mission The College Counseling Department at UMS-Wright is dedicated to helping our students find the “right fit� in the college search process. Our office is comprised of two full-time counselors available before, during, and after school for the benefit of our students. The College Counseling Office (CCO) is committed to the following: Stressing the importance of high school achievement in relation to one’s college choice Encouraging and assisting students in taking advantage of available resources Helping students to organize and prepare for the college application process Working with students to prepare for college interviews and to work with college admissions representatives Assisting with scholarship searches and necessary paperwork Being an advocate for our students throughout the admissions process Ensuring our students are encouraged and successful in the college search process The CCO begins regular formal programs with students in the eighth grade. Stressing the importance of high school performance and involvement, we continue meeting with students in group settings throughout the ninth grade and tenth grade. As a junior, students and parents meet with the counselors individually to discuss and develop action plans for college applications. Over the course of junior and senior year, there are several programs in place to ensure that students are making the most of the college search process. We have instituted interview classes, essay classes, and individual conferences with students to be sure that they are on the right track to be successful. Our office also sponsors a college campus tour each year for students to be able to visit colleges and universities across the country. From North Carolina to Texas, our students are offered three different tours during their high school years, each offering a wide variety of campuses and selectivity. In addition to the formal programming, our students also have the distinct benefit of having college and university representatives visit UMS-Wright to inform and recruit students. Students have the opportunity to visit with representatives from schools across the country without ever leaving the gates of UMS-W! We are proud of the accomplishments of our students, and serve as advocates during the admissions process. Throughout the year, we also assist students in applying for scholarships and financial aid. Most importantly the college counseling office prides itself on its welcoming environment and encourages parents to get involved early. Students and parents are able to meet with the counselors at any time. Should you have any questions, please contact Mary Courtney, College Counselor, at 470-9038.
College Counseling Staff and Contact Mary Courtney, Director of College Counseling 251-470-9038, mcourtney@ums-wright.org Tiffany Chapman, College Counselor, Director of Student Life 251-479-6551 x 221, tchapman@ums-wright.org Lindsay Otts, College Counseling Coordinator 251-470-9020, lotts@ums-wright.org