1. MoU Signing
SPPD Newsletter
Action Plans 2010 & Certifications
May 2010 • No 3
STRATEGIC PLANNING AND POLICY DEVELOPMENT
Seated row from left to right: Mr. Boris Iarochevitch, Head of Operations, Delegation of the European Union to BiH; H.E. Ambassador Mr. Sweder van Voorst, Embassy of the Kingdom of Netherlands in BiH; H.E. Ambassador Mr. Jan Breathu, The Royal Norwegian Embassy in Sarajevo; Mr. Armin Sirćo, Assistant Resident Representative,UNDP BiH; ArlettStojanovic, SPPD Project Manager; Damir Dizdarevic, Assistant Minister, Ministry of Civil Affairs BiH; H.E. Mr. Ranko Škrbić, Minister, Ministry of Health and Social Protection RS; H.E. Mr. Velimir Kunić, Minister, Ministry for Development and SMEs FBiH; Standing row from left to right: Zaim Hećo, Assistant Minister, Ministry of Transport and Communications FBiH; Mr. Dragan Mičić, Secretary of Ministry, Ministry of Agriculture, Forestry and Water Management RS; Ms. Faketa Begović, Secretary of Ministry, Ministry Agriculture, Water Management and Forestry FBiH; Mr. Neven Akšamija, Director, Civil Service Agency BiH; Ms. Rajka Vukaljević, Secretary of Ministry, Ministry Transport and Communications RS; Mr. Dalibor Ćopić, Civil Service Agency RS; Mr. Mladen Simić, Deputy Minister, Ministry of Communications and Transport BiH; Mr. Fehim Bekan, Secretary of Ministry, Ministry of Labour and Social Policy FBiH; Mr. Hamdo Tinjak, Secretary of Ministry, Ministry of Foreign Trade and Economic Relations BiH; Deva Uzelac, Secretary, Ministry of Industry, Energy and Mining RS; Ms. Amira Pintul, Assistant Minister, Ministry of Energy, Mining and Industry FBiH; Mr. Enver Išerić, Director, Civil Service Agency F BiH; H.E. Mr. Rade Ristović, Minister, Ministry of Labour and War Veterans RS;
SPPD The “Strategic Planning and Policy Development” programme is working on strengthening public institutions’ capacities in selected sectors in the feld of strategic planning, public policy development and public fnance management The Programme has been facilitated through contributions by the EC Delegation to BiH, the Governments of the Netherlands and Norway and UNDP.
Contents: 1. MoU Signing, Action Plans 2010 & Certifications 2. Strategic Planning, Policy Development & Public Finance Introductory Workshops for the New Sectors 3. New Round of Strategic Planning Workshops for the Old Sectors 4. Institutionalization of Strategic Planning & Policy Development in the Participating Ministries 5. Achievements 2009 6. SPPD Team & Mentor Distribution Per Sector 7. Ongoing & Upcoming events
May 2010 • No 3
With the MoU signing ceremony that was held on
Operations of the Delegation of the European Union to
March 10, 2010 in Hotel Europe the SPPD programme
BiH, H.E. Ambassador Mr. Jan Braathu, The Royal
expanded its activities from hitherto three to six sectors,
Norwegian Embassy, H.E. Ambassador Mr. Sweder van
including Agriculture, Small and Medium Enterprises
Voorst, Embassy of the Kingdom of Netherlands, as well
and Social Protection into the project. Representatives
as Armin SirÄ?o, Resident Representative a.i., UNDP. After
of the thirteen partner ministries of the SPPD
the signing ceremony, directors of the Civil Service
programme were present for the formal signing of the
Agencies of BiH, RS and FBiH handed over certificates
MoU and the Action Plans for 2010 as well as several
for the succeful completion of the workshops and
representatives from the donor side without whose
mentoring sessions of last year to participants from the
generous support the realization of the project could
old sectors Transport, Energy, and Labour
not have been possible: Mr. Boris Iarochevitch, Head of
and Employment.
2010 Partner Ministries for sectors Agriculture, Social Protection and SME
Ministries of Foreign Trade and Economic Relations BiH BiH
Ministry of Civil Affairs BiH Ministry of Communications and Transport BiH Federal Ministry of Energy, Mining and Industry Federal Ministry of Labour and Social Policy
FBiH
Federal Ministry of Agriculture, Water Management and Forestry Federal Ministry for Development and SME Federal Ministry of Transport and Communications Ministry of Transport and Communications RS Ministry of Industry, Energy and Mining RS
RS
Ministry of Labour and War Veterans RS Ministry of Health and Social Protection RS Ministry of Agriculture, Forestry and Water Management RS
May 2010 • No 3
RS level Handover of certificates by the representative of the RS Civil Service Agency Dalibor Ćopić to Rajko Kličković, Biljana Semiz, Bojana Tubić, Jelena Praštalo, Nataša Žugić, Todor Skakić (from left to right)
State level Handover of certificates by Neven Akšamija , Director of the BiH Civil Service Agency to Zoran ANDRIĆ, Dijana TOPIĆ, Alma JAPALAK, Anita BARBIĆ, Zoran Jelić, Sakib BRANKOVIĆ, Senada ČENGIĆ, Tanja ALEKSIĆ, Sadeta ČELOMEROVIĆ, Admir SOFTIĆ, Zorica KRSMANOVIĆ, Slavica VUČIĆ
May 2010 • No 3
Federation level Handover of certificates by Enver Išerić, Director of the FBiH Civil Service Agency to Sead BRAJLOVIĆ, Amira PINTUL, Jelena TRUTINA, Darko PRANJIĆ, Aida JELINIĆ, Begajeta HABOTA, Armin ĐULIMAN
2. Strategic Planning, Policy Development and Public Finance Introductory Workshops for the New Sectors Strategic Planning Introductory Workshops for the New Sectors Following a conducted needs assessment process, thirteen
actively to the workshops. The participants learned about
ministries responsible for Social Protection, Agriculture and
the basics of strategic planning and defined a draft vision
Small and Medium Enterprises signed Memorandums of
and a mission of their respective departments. The
Understanding and Activity Plans on March 10, 2010. At the
workshops were well received by the participants based
same time the nine ministries responsible for the Energy,
on the evaluation scores for the project and on the
Transport and Labour and Employment sectors agreed to the
comments provided in the evaluation sheets. In general,
continuation of their activities with the SPPD programme by
participants found the seminars very well designed and
consenting to new Activity Plans.
useful for practical work. The sharing of knowledge and
The first round of Strategic Planning workshops for the
were perceived as particularly helpful since the workshop
the discussions on key problems among the participants new sectors, called “Planning Process, Mission Definition
proved a unique opportunity for meeting colleagues from
and Introduction into SWOT Analysis”, was organized from
other government levels responsible for the same sector.
March 16 – 26, 2010 in Zenica and was conducted by our
The second round of workshops in the new sectors
international consultant Mladen Milanović. 47
started with the SME sector on May 4-5 in Teslić. The
government officials from the thirteen ministries,
sectors Agriculture and Social Protection followed on May
including Assistant Ministers and Secretaries, contributed
11-14 in Teslić and Zenica.
May 2010 • No 3
SMEs – March 16 - 17, 2010 Social Protection – March 18 - 19, 2010 Agriculture – March 25 - 26, 2010
Agriculture, Zenica
Agriculture – April 12 -13, 2010 Social Protection – April 14 -15, 2010 SMEs – April 15 -16, 2010
SME, Zenica
May 2010 • No 3
Agriculture – March 31 – April 1, 2010 Social Protection – March 29 -30, 2010 SMEs – March 24 - 25, 2010
Social Protection, Zenica
Examples for Definition of Vision and Mission from the Agriculture Sector Ministry of Foreign Trade and Economic Relations (MOFTER)
MISSION
VISION
The Mission of MOFTER is to establish an effective system of
The Vision of MOFTER is to establish a unique structure of
coordination of all structures in the agricultural sector
the agricultural sector in BiH and a high degree of
through the formulation and policy analysis of strategies on
conformity of the legislative framework with the EU Acquis
agriculture, rural development and trade in agricultural
in order to become an increasingly competitive actor in
products. The aim is to ensure safe business environment
agriculture and rural development.
conditions in the market for agricultural food products and a sustainable agricultural development.
May 2010 • No 3
Ministry of Agriculture, Forestry and Water Management of Republika Srpska
MISSION The Ministry of Agriculture, Forestry and Water Management
VISION The agricultural sector significantly contributes to the overall
of the Republika Srpska improves the competitiveness of
socio-economic development of the Republika Srpska
agriculture and sustainable rural development through the
through a competitive and sustainable agricultural
creation and implementation of public policies and the
production in line with European standards.
creation of incentives for all participants in the agricultural sector and the rural population.
Ministry of Agriculture, Water Management and Forestry of the Federation of BiH
MISSION
VISION
The Ministry of Agriculture, Water Management and Forestry
The Vision of the Ministry of Agriculture, Water Management
of the Federation of BiH creates and implements policies for a
and Forestry of the Federation of BiH is the establishment of a
sustainable development of agriculture through the rational
stable production of healthy, qualitative and globally
use and protection of natural resources, the support for
competitive agricultural food products as well as the creation
producers and the development of rural areas in the
of improved conditions for a remaining of the population in
Federation of BiH.
rural areas.
Public Policy Introductory Workshops for the New Sectors The first round of Public Policy workshops for the new
legislative drafting. The first part of the seminars
sectors was entitled “Introduction to Public Policy
concentrated on the definition of public policy and policy
Development: the 12 Steps Recommended by SIGMA,
development in great detail and brought this new and
OECD and the EU”. These workshops were organized on a
complex concept closer to the participants. In the second
sector-basis and designed and led by the International
segment of the workshop the cyclic nature of policy
Public Policy Consultant, Ms. Marina Škrabalo. The overall
development and the importance of stakeholder
objective of the first round of workshops was to
participation were highlighted. At the end of the seminar
qualitatively introduce the civil servants to the EU
the civil servants met with their mentors and agreed on a
methodology for policy development as well as to the
policy they would use as an example in the upcoming
analytical steps that ought to be undertaken prior to
mentoring sessions.
May 2010 • No 3
Public Finance Introductory Workshops for the New Sectors
SME sector (including representative from industry and mining sectors)
The first round of Public Finance Management workshops
respective ministries of finance by including more relevant
held for the ministries responsible for SMEs, Social
performance indicators in budget submissions and by
Protection and Agriculture Sector was conducted in the
identifying means for their monitoring. The general
period from March 24 to April 1, 2010. The seminars were
recommendation of the attendants was that more of such
attended by 29 officials from nine partner ministries,
workshops should be organized with individual ministries
including both finance and sector program staff, and they
in the future, thereby also involving senior staff in charge
contributed greatly to improving the knowledge of
of making budget decisions. As a follow-up to the
participants in the area of program budgeting linked to
workshops, a series of on-site mentoring sessions was
strategic planning. The workshops also supported the
conducted with the partner ministries which focused on
improvement of the quality of budget submissions to the
preparing the initial 2011-2013 Budget Request.
SME sector
May 2010 • No 3
SME sector
3. New Round of Strategic Planning and Policy Development Workshops for the Old Sectors A new round of strategic planning workshops was
respective ministries and used the opportunity to review
organized from April 13 - 21 for 45 government officials
and upgrade the indicators of their Action Plans. The focus
from the Energy, Transport and Labour and Employment
for the upcoming months will be on the implementation of
sectors. The main objective of these workshops was to
activities as foreseen in the Action Plan, the development of
provide each ministry with the opportunity to present a
the 2011 Action Plan and the institutionalization of the
strategic plan to their peers and to introduce the
strategic planning function in each ministry. The presence
participants to monitoring and evaluation mechanisms. The
of a representative from the Directorate for European
attendants took a very active role in laying out their
Integration at the workshops was welcomed by the
strategic plans to the colleagues from other ministries. They
participants as a good opportunity to improve
also worked on developing coordination models for their
communication with the Directorate.
4. Institutionalization of Strategic Planning and Policy Development in the Participating Ministries In accordance with the Action Plans for 2010 the SPPD
partner ministries in the Republika Srpska and the Federation
Programme Team has commenced activities on ensuring the
of Bosnia and Herzegovina were held in Banja Luka on March
sustainability of strategic planning and policy development
25, 2010 and in Sarajevo on April 27, 2010. One of the
practices in the ministries. The aim is that the participating
conclusions of the meetings was to involve the government's
ministries adopt internal acts which incorporate
Legal Offices and General Secretariats in all further activities on
methodologies for strategic planning and policy development
institutionalization. The meeting with the partner ministries of
into their every day work. First working meetings with the
the state level took place on May 27, 2010.
May 2010 • No 3
5. Achievements 2009 Following ministries were partners of our project for the sectors Transport, Energy and Labour and Employment.
Transport Sector
Energy Sector
Labor and Employment Sector
BiH
Ministry of Communication and Transport
Ministry of Foreign Trade and Economic Relations
Ministry of Civil Affairs
FBiH
Ministry of Transport and Communication
Ministry of Industry, Mining and Energy
Ministry of Labor and Social Policy
RS
Ministry of Transport and Communication
Ministry of Industry, Energy and Mining
Ministry of Labor and Veterans
Government Level
In total, the SPPD programme conducted 27 workshops in
certificates from their respective Civil Service Agency.
the components Strategic Planning, Policy Development
The Client Satisfaction Survey that was conducted in
and Public Finance Management, arranged 195 mentoring
spring with all 2009 partner ministries showed that
sessions that led to the development of nine draft
participants were very satisfied with the performance and
strategic plans (including budgeted Action Plans),
the organization of the project and that they estimated
produced a number of basic policy papers, and
the contents of the project to be of high relevance and
accomplished the preparation of the 2010-2012 budget
importance to their activities in the ministries.
requests in line with the programme budgeting
Additionally, they also showed a high willingness to
methodology. The civil servants who participated in the
implement the newly acquired methodologies in their
workshops and mentoring sessions received official
day-to-day work.
SP
PD
PFM
In Total
Numbers of Workshops
12
9
6
27
Mentoring sessions
70
78
47
195
May 2010 • No 3
6. SPPD Team & Mentor Distribution Per Sector The SPPD Team Arlett Stojanović Maja Marjanović Zuhra Osmanović Pašić Vesna Efendić Almir Tanović Edin Telalagić Gorana Karajić
Programme Manager Deputy Programme Manager Public Finance Specialist Senior Programme Specialist Senior Programme Specialist Project Associate Administrative Assistant
Agriculture
Social Protection
SME
Selim Kulić
Nina Branković
Aida Vežić
RS
(Maja Marjanović)
Ognjen Đukić
Aleksandar Draganić
BiH
Selim Kulić
Nina Branković
Nina Branković
FBiH
Edib Ahmetspahić
Ermin Cero
Edib Ahmetspahić
RS
Katarina Vuković
Ognjen Đukić
Boris Maslo
BiH
Katarina Vuković
Ermin Cero
Katarina Vuković
Labour and Employment
Energy
Transport
Aida Vežic
Maja Marjanović
Selim Kulić
New sectors FBiH Policy Development
Strategic Planning
New sectors FBiH Policy Development
Strategic Planning
RS
Ognjen Đukić
BiH
Nina Branković
Aleksandar Draganić
Selim Kulić
FBiH
Ermin Cero
Ermin Cero
Selim Kulić
RS
Ognjen Đukić
Boris Maslo
Sead Traljić
BiH
Ermin Cero
Katarina Vuković
Selim Kulić
Sead Traljić
1st July 2010 • No 3
7. Ongoing and Upcoming events Strategic Planning
Policy Development
Public Finance Management
Institutionalization of Strategic Planning and Policy Development in partner Ministries in the Council of Ministries of BiH, RS and FBiH
PD 1st round workshops, old sectors 31 May - 1 Jun: Transport 2 - 3 Jun: Energy 3 - 4 Jun: Labour & Employment
June
SP mentoring in all ministries
PF mentoring in all ministries PD 2nd round workshops, new sectors 8 - 9 Jun: Agriculture 10 - 11 Jun: Social Protection 16 - 17 Jun: SME
July
August
SP mentoring in all ministries SP 3rd round workshops, new sectors PD mentoring 1 - 2 July: Social protection in all ministries 6 - 7 July: SME 13 - 14 July: Agriculture
SP mentoring in all ministries
PD mentoring in all ministries
Klelija Balta Arlett Stojanović Arlett Stojanović
PF mentoring in all ministries
Regional Exchange on Financial Impact Assessment
PF mentoring in all ministries