SEMESTER STARTUP
UNIVERSITY OF BERGEN A GUIDE FOR INTERNATIONAL STUDENTS
SPRING
2015
CONTENTS 1. Compulsory Formalities 2. Introductory Programme 3. Cultural and Social Activities
Social Activities . . . . . . . . . . . . . . . . . . . . . . . . . . . Buddy Bergen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Study Bergen. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Tandem Language Learning . . . . . . . . . . . . . . .
4. Practical Information
Letter of Acceptance. . . . . . . . . . . . . . . . . . . . . . . Welcome Information Envelope. . . . . . . . . . . . Welcome Letter. . . . . . . . . . . . . . . . . . . . . . . . . . . . SiB Student Deposit Account. . . . . . . . . . . . . . . Norwegian Bank Account. . . . . . . . . . . . . . . . . . Student Confirmations. . . . . . . . . . . . . . . . . . . . .
5. Semester Registration
StudentWeb. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Semester Fee. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Student ID App . . . . . . . . . . . . . . . . . . . . . . . . . . . . Student ID Card. . . . . . . . . . . . . . . . . . . . . . . . . . . . The Card Centre . . . . . . . . . . . . . . . . . . . . . . . . . . .
6. Getting Around in Bergen 7. ICT Services
User Account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . My Space. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Personal E-mail Address. . . . . . . . . . . . . . . . . . . . UiB and Me Online. . . . . . . . . . . . . . . . . . . . . . . . . Internet Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . Print and Copy Services. . . . . . . . . . . . . . . . . . . .
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20 22 22 22 23
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28 28 30 30 30 31
8. External Authorities
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9. Welfare
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1. Residence Permit and Residence Card. . . . 32 2. Application for a Norwegian ID number. . 34 3. TB Testing/Chest X-ray. . . . . . . . . . . . . . . . . . . 35
The Student Welfare Organisation (SiB). . . . . 36
10. The University of Bergen Library 41 11. Examinations 42
Examination Dates and Locations. . . . . . . . . . 42 Special Arrangements in Examinations. . . . . 42
12. S emester Startup Help Desk 13. Faculty Information Centres
Faculty of Humanities. . . . . . . . . . . . . . . . . . . . . . Faculty of Law. . . . . . . . . . . . . . . . . . . . . . . . . . . . . Faculty of Mathematics and Natural Sciences. . . . . . . . . . . . . . . . . . . . . . . Faculty of Medicine and Dentistry. . . . . . . . . . Faculty of Psychology. . . . . . . . . . . . . . . . . . . . . . Faculty of Social Sciences. . . . . . . . . . . . . . . . . .
14. Useful Contact Information
Emergency Services . . . . . . . . . . . . . . . . . . . . . . . The University of Bergen. . . . . . . . . . . . . . . . . . . Division of Student Affairs. . . . . . . . . . . . . . . . . . The Student Welfare Organisation. . . . . . . . . . Transport. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Newspapers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Information about Norway. . . . . . . . . . . . . . . . . Religious Communities in Bergen . . . . . . . . . .
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46 46 47 47 48 48 48 49
Important! Please keep this brochure with you throughout the semester startup period!
1. C O M P U L S O RY F O R M A L I T I E S Welcome to the University of Bergen! As a new international student at UiB, you will need to complete compulsory registrations and other formalities during the first few weeks of the semester. We hope that the provided checklist will make it easier for you to complete all the required formalities on time. During the Introductory Programme, we will give you a personal welcome envelope filled with information that will help guide you through all the necessary formalities. Should you be unable to attend the Introductory Programme, you can collect your personal welcome envelope envelope at the Semester Startup Help Desk for international students at the Student Centre (campus map index no. 14) up to 30 January. If you arrive after this date, please contact us at exchange-students@uib.no / quota@uib.no / master@uib.no to schedule a meeting.
Checklist: Compulsory Formalities Semester Registration on StudentWeb
Applies to All students
User Account and Student E-mail Address All students Student ID Card ’Meet the Police’ or Residence Permit
All students Students from EU/EEA/EFTA Students from countries outside the EU/EEA/EFTA
Application for a Norwegian ID Number Students staying for more than six months TB Testing: Chest X-ray SiB Student Deposit Account Norwegian Bank Account Tandem Language Learning
Students from certain countries see p. 8 Students who have deposited money to SiB’s student deposit account All students who need or want a Norwegian bank account All students
Please note: None of these services can be accessed before the Introductory Programme begins on 5 January 2015. 4
Checklist Details Semester Registration on StudentWeb Student Category: All students Where: studentweb.uib.no When: Before 1 February Fee: Semester fee NOK 590 if applicable (for further information see chapter 6) Deadline: 1 February Documentation: Welcome letter Address in Norway: Make sure that you provide your correct address in Norway when you register at UiB or with any external authority. Be aware that it is your responsibility to notify the relevant authorities if your address should change during your stay. If you live at Fantoft Student Hostel your correct address is: [Your name] Fantoft Student Hostel P.O. Box [no.] 5075 Bergen Deadlines 8 January: Deadline to sign up for several courses at the Faculty of Mathematics and Natural Sciences 1 February: General deadline to sign up for courses and exams on StudentWeb For more information about: Semester registration, StudentWeb and semester fee – see Chapter 6 Welcome letter – see Chapter 5
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User Account and Student E-mail Address Student Category: All students Where: sebra.uib.no When: After completing semester registration Fee: None Deadline: As soon as possible Documentation: Welcome letter For more information about: Welcome letter – see Chapter 5. Semester registration – see Chapter 6. User account – see Chapter 7. Student ID Card Student Category: All students Where: The Card Centre at the Student Centre When: Open Mon–Fri 09:00–14:00 Fee: None Deadline: You can visit the Card Centre to obtain a student ID card 24 hours after you have completed your semester registration and opened a user account. Documentation: ID card/passport For more information about: Student ID card and the Card Centre – see Chapter 6
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“Meet the Police” EU/EEA/EFTA citizens Student Category: Students from EU/EEA/EFTA countries Where: ‘Politiet’/Bergen Sentrum Police Station, Allehelgens gate 6* When: Friday 23 January from 09:00–11:00 Fee: None Deadline: Compulsory attendance Documentation: Passport, Letter of Acceptance, European Health Insurance Card/other health insurance documentation * Important: You must complete the online residence registration form for EU/EEA/EFTA citizens before you visit the police. Go to udi.no –> ‘Want to Apply’ and register. Select ‘Bergen sentrum’ police station as your police station Residence Permit and Residence Card for Non-EU/EEA/EFTA Citizens Student Category: All students from countries outside the EU/EEA/EFTA Where: ‘Politiet’/The Hordaland Police Immigration Office When: You must make an individual appointment online at udi.no as soon as possible after arrival. Choose ”Bergen Sentrum Police Station” when booking an appointment. Fee: NOK 2,500 to be paid when you apply online Deadline: As soon as possible and no later than two weeks after arrival Documentation: Applied before departure: Passport Applying after arrival: Passport, Letter of Acceptance and documentation of finances For more information about: Residence Permit, the Police, UDI Application Form, European Health Insurance Card and UDI/Norwegian Directorate of Immigration – see Chapter 8 Letter of Acceptance – see Chapter 5
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Application for a Norwegian ID number Student Category: All students staying in Norway for more than six months must notify The National Registry by submitting the form ‘Notification to the tax office of move to Norway from abroad’ Where: Skatteetaten/ The National Registry, Nonnesetergaten 4 When: Open Mon–Fri 09:00–15:00 Fee: None Deadline: As soon as possible Documentation: Passport, valid residence permit, residence card and tenancy agreement with your address in Bergen. Please note that a national ID card can only replace a passport when including information about gender. When you have received the letter with your Norwegian ID number, you must show the document to UiB as soon as possible to have the new number registered. More information about the procedure for notifying UiB can be found online at UiB and Me.
For more information about: ‘Skatteetaten’/The National Registry and residence permit – see Chapter 8
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The Student Centre with The Museum Garden in front
  TB Testing: Chest X-ray TB-testing is compulsory for citizens from: Europe: Bosnia-Herzegovina, Greenland, Kosovo, Romania and all the countries in the former Soviet Union: Armenia, Azerbaijan, Estonia, Belarus, Georgia, Kazakhstan, Kyrgyzstan, Latvia, Lithuania, Moldova, Russia, Tajikistan, Turkmenistan, Ukraine and Uzbekistan. America: Belize, Bolivia, Brazil, the Dominican Republic, Ecuador, Guatemala, Guyana, Haiti, Honduras and Nicaragua. Oceania: the Marshall Islands, Guam, Kiribati, Micronesia, Palau, Papua New Guinea, the Solomon Islands, Tuvalu and Vanuatu. Asia: Iraq and Yemen. The rest of Asia: all countries except Japan, Singapore and the Maldive Islands. Africa: All countries except Egypt, Tunisia, Mauritius, Comoros and Seychelles. Where: Chest X-ray Unit, Betanien Hospital When: 12 February. Schedule an appointment online at UiB and Me. Registration help will be provided on Tuesday 6 January at the Social Sciences Library Fee: None Deadline: 22 January is the deadline to schedule an appointment via UiB and Me. Documentation: Health documents and appointment confirmation NOTE: Residence permits are not valid until final clearance from the health authorities has been given. Persons exempt from TB testing must still be tested if they have been a resident in one of the countries listed above. For more information about: TB testing – see Chapter 8
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SiB Student Deposit Account If you have deposited money to the deposit account for foreign students, please contact the Student Welfare Organisation. They will transfer the money to you as soon as you notify them of your Norwegian bank account number. For more information about the deposit account, se Chapter 4. Norwegian Bank Account Students staying for more than six months have to apply for a Norwegian ID number and need this to open a Norwegian bank account. Students staying for less than six months must apply for a D-number that corresponds to an ID number. UiB has scheduled a meeting with the bank DNB where students who need to order a D-number can attend (relevant for students staying less than six months). Where: Seminar room A, the Student Centre (campus map no. 14) When: Thursday 15 January, 10:00–12:00. Documentation: Bring your passport and Letter of Acceptance. For more information about opening a Norwegian bank account, see Chapter 4. Tandem Language Learning UiB offers a language learning concept called Tandem, which is available for all international students at UiB. Deadline: 1 February For more information about Tandem Language Learning and how to sign up, see uib.no/education and Chapter 3.
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2. I N T RO D U C TO RY P RO G R A M M E MONDAY 5 JANUARY
OPENING SESSION FOR NEW INTERNATIONAL STUDENTS Place: Auditorium 1, Faculty of Mathematics and Natural Sciences/The Science Building (Campus Map Index No. 8) 09:15 Welcome Information Envelope Dispersal of your personal welcome envelope 09:45 Welcome by the Vice-Rector for International Relations, Anne Christine Johannessen 10:15 Compulsory Information and Practicalities from the Division of Student Affairs and tips from current international students 11:00 Presentations of SiB, ISU, ESN/ Buddy Bergen and the Student Parliament 11:30 Complimentary Lunch 12:30–13:30 Information Stands
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TUESDAY 6 JANUARY
Lectures and Semester Registration Place: Auditorium 1, Faculty of Mathematics and Natural Sciences/The Science Building (Campus Map Index No. 8) 09:30–10:15 Academic Norms – Global or Local? by Professor Roger Strand from the Centre for the Study of the Sciences and the Humanities 10:15–11:00 Meet the Locals by student counsellors Berit Gaaserud and Marianne Hauge from the Student Welfare Organisation (SiB) 11:00–11:45 Lunch break 11:45–12:15: Understanding Norway: A Historical Perspective by PhD candidate Eyvind York from the Department of Archaeology, History, Cultural Studies and Religion 13:00–15:00 Semester Registration Registration assistance on how to sign up for courses and exams, tuberculosis testing (if applicable) and opening of user account. Place: The Social Sciences Library (Campus Map Index No. 18)
WEDNESDAY 7 JANUARY
Orientation Meeting – Norwegian Language Courses For students with granted admission to beginner’s level courses only (NOR-U01, NOR-U1, NOR-U1/2) Time: 09:00–10:00 Place: Sydneshaugen School, Auditorium A (Campus Map Index No. 41)
THURSDAY 27 JANUARY
Student Organisations Stands Time: 11:00–15:00 Place: The Student Centre (Campus Map Index No. 14) Connect with many of Bergen’s student organisations within culture, politics, sports etc. at their stands. This is a good time to find an organisation for you, talk to current members and even sign up!
THURSDAY 8 JANUARY
Placement Test For Norwegian language course applicants at level 2 or higher only Time: 09:00–12:00 Place: Sydneshaugen School, Auditorium A (Campus Map Index No. 41) The test is obligatory. If you fail to attend you will not be able to take it again. The test is only for students who have received a letter about the placement test in their welcome information envelope.
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3. C U LT U R A L A N D S O C I A L A C T I V I T I E S Social Activities In the second week of January, several student organisations will arrange different evening events where you can get to know Bergen and each other. These activities are arranged by The Student Parliament, the highest level in the student democracy (www.spuib.no); ESN Bergen, an international students’ organisation that arranges social events (www.bergen.esn.no); and ISU-UiB, an organisation run for and by international students, committed to improving international students’ stay in Bergen through social and cultural activities. Follow the student organisations on Facebook to find out more about the upcoming activities.
Buddy Bergen Buddy Bergen is organised by students in the Erasmus Student Network (ESN). They cooperate with the National Union of Students in Norway (NSO) and UiB among others. The objective of Buddy Bergen is to provide you with your own ‘buddy’, a friendly Norwegian student who will try
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to make your stay easier and more fun. For six weeks, you will have a buddy who will introduce you to the typical Norwegian way of life. For more information, please see: www.bergen.esn.no/buddy-bergen
Study Bergen Study Bergen is a collaboration between eleven organisations, including UiB. During the semester Study Bergen arranges exciting trips including ski days, boat trips, hikes and a number of other events. All the events are subsidised for students attending UiB, and in addition to new experiences, you will meet students from academic fields other than your own. Follow Study Bergen on Facebook or check out studybergen.com to find an overview of student organisations and activities in Bergen.
Study Bergen arranging a hiking trip for international students at Fløyen 2014
Tandem Language Learning UiB offers a language exchange programme called Tandem. This is available for international students, Norwegian students who plan an exchange semester abroad, foreign language students, or UiB students who want to improve their language skills. Tandem language learning is based on language exchange through communication and interaction between two students speaking different languages.
The programme is coordinated by UiB, and we will seek Tandem partners that match in their preferred languages. If we find a partner, we will contact you. The deadline for signing up this semester is 1 February 2015! Sign up and read more at uib.no/education.
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4. P R A C T I C A L I N F O R M AT I O N Letter of Acceptance
Welcome Letter
Your Letter of Acceptance confirms your admission to the university. You received the letter before arrival in Bergen and this letter states your period of study and the courses or programme, as well as the faculty to which you are admitted.
This letter is included in your welcome information envelope. The letter contains all the registration numbers required to complete your compulsory UiB registrations.
Welcome Information Envelope
UiB Registration number: Required to log on to StudentWeb and to open a user account.
All new students will be given a welcome information envelope on the first day of the Introductory Programme. In addition to this brochure, the envelope contains your welcome letter, and other relevant information and forms.
Note that all the numbers are useful throughout your entire stay at UiB.
Student number: Required to open a user account, and also serves as a candidate number when sitting for examinations. PIN: Required to log on to the StudentWeb and to open a user account.
SiB Student Deposit Account If you have deposited money to the deposit account for foreign students, please contact the Student Welfare Organisation (SiB). Address: Villaveien 10 (Campus Map Index. No. 12) Opening Hours: Monday–Friday 10:00–14:00 E-mail: sib.okonomi@sib.no
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As soon as you notify SiB of your Norwegian bank account number, they will transfer the money to your account. If you do not have an account yet, SiB can issue a cash card to cover your living expenses until you have acquired one. The cash card can be ordered by sending an e-mail to SiB with your name and the amount required, or you can visit the office in person. The cash card will be ready to be picked up the following day. Please note: You can get up to NOK 18,000 deposited to the cash card, NOK 9,000 at a time. Make sure that the amount is sufficient to cover your expenses until you get your own bank account.
Norwegian Bank Account International students can apply for a Norwegian bank account by contacting a bank. In order to open a bank account in Norway and receive a Norwegian debit card, you need to have either a Norwegian ID number or a D-number.
Students staying for more than six months Students staying in Norway for more than six months have to apply for a Norwegian ID number. You apply for a Norwegian ID number at the local National Registry (Folkeregisteret/Skattetaten) upon your arrival in Bergen. When a Norwegian ID number has been issued, you can contact a bank and open a bank account. Remember to bring these documents: • passport • residence registration certificate (EU/ EEA/ EFTA citizens) or residence card (non-EU/ EEA/EFTA citizens) • Letter of Acceptance • documentation of your Norwegian ID number For more information see Chapter 7.
UiB has scheduled a meeting with the bank DNB to order a D-number (only relevant for students staying less than six months). See the checklist in the beginning of the brochure for time and place.
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Students staying for less than six months Students staying in Norway for less than six months may apply for a D-number. A D-number corresponds to an ID number, but is only used for tax and bank purposes. Please note that it may take 4 weeks to obtain a D-number. To obtain a D-number, please go to a bank and they will assist you with the application to the National Registry. You cannot apply directly on your own. You need to bring the following documentation: • Letter of Acceptance • passport/ID card. When your D-number is ready you can go to the bank and open an account. You must bring your Residence Registration Certificate/Residence Card.
Student Confirmations Learning Agreements Learning Agreements from home universities can be submitted at the information centre at your faculty for signatures. Signed Learning Agreements usually take one week to issue. Confirmation of arrival and departure Arrival and departure forms that need signatures can be handed in at the information centre at your faculty. We can only include our official semester dates and the end date can be no later than 20 December/June. Confirmation of student status All confirmations of student status for renewal of visa applications, home university and home country authorities can be ordered online via the web page UiB and Me ( uib.no/studentinfo ) and will be issued within two weeks or less, depending on your student category.
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5. S E M E S T E R R E G I S T R AT I O N StudentWeb StudentWeb is the students’ online registration service. You log on with your UiB registration number (or Norwegian ID number) and your PIN, both found in your Welcome Letter. StudentWeb is available at studentweb.uib.no When your exam results are available on StudentWeb (approx. three weeks after the exam date), you can order an official transcript of records on StudentWeb. Remember to update the semester address if you have left Bergen and want the transcript sent to your home country.
StudentWeb services include: • Semester registration • Updating of your semester address • Semester fee payment information (if applicable) • Registration for classes and exams • Confirmation of your individual education plan, changing or cancelling of exam registrations
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• Registration of contact person (emergency contact) • Checking exam results • Ordering transcript of records Extended registration assistance is provided on Tuesday 6 January between 13:00–15:00 at the Social Sciences Library (Campus Map Index No. 18). For more information see the Introductory Programme in chapter 2. Further assistance will also be provided any time after this period during opening hours at the Information Centre at your faculty. All students are expected to complete their registration within the given deadlines in subsequent semesters. You will find more information on the web page UiB and Me at uib.no/studentinfo All students have to complete their semester registration on StudentWeb by 1 September. 8 January is the deadline to register for most classes and exams at the Faculty of Mathematics and Natural Sciences.
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Semester Fee
Student ID App
In addition to registering, some of you also have to pay a semester fee, currently NOK 590 per semester, which you can do at any bank or post office. NOK 40 of this amount is a contribution to the student organisation SAIH’s work for education in southern Africa and Latin America. If you for any reason do not wish to support SAIH, you may subtract NOK 40 from the amount and pay NOK 550. If you have to pay the fee, you will find an invoice in your welcome envelope. Please note that banks and post offices require a small fee for payment of invoices.
When you have paid the semester fee (if applicable) and completed the semester registration on StudentWeb, you may download UiB’s new digital student ID app to use as a semester receipt and student ID. This app is currently available for IOS and Android phones and is not yet available for Windows phones.
Students who are required to pay: • Quota students (Master and PhD) • All full and joint degree students • Guest students • Eurasia students • NORHED students • PhD students with granted student status If you have not received this invoice or have other questions, please contact the Division of Student Affairs at semesteravgift@uib.no. Students on exchange programmes are exempted from paying this fee. See more information online at UiB and Me: uib.no/studentinfo.
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The app will show the picture you have taken for your student ID card. If you have a Windows phone or do not have a smart phone, you may choose to receive a semester receipt by post instead, with a sticker you can affix to your student ID card. You can find more information about the app on our web page UiB and Me (uib.no/studentinfo).
Student ID Card All students at UiB must have a student ID card issued by the Card Centre. The card is multifunctional and serves the following purposes: • ID card • Key card • Library card • Charge card for printing and copying/ PullPrint • Access card to SiB’s sports halls
To obtain a card, you must have completed your semester registration and opened a user account the day before
The Card Centre You will find the Card Centre at the Student Centre (Campus Map Index No. 14)
Opening Hours: Mon–Fri 09:00–14:00 E-mail: kortsenteret@eia.uib.no The day after you have completed your semester registration and opened a user account, you can visit the Card Centre. There you will have your photo taken and receive your Student ID card. Remember to bring a valid ID card or passport. It takes one day for the card to be activated and ready for use.
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6. G E T T I N G A RO U N D I N B E RG E N Many students will need to use buses or the Bergen Light Rail (Bybanen) on a daily basis to get around in Bergen. If you live at Fantoft Student Hostel, you can catch Bybanen to the city centre of Bergen, where most of the UiB campus is located. The Faculty of Medicine and Dentistry is located outside of the city centre. To get there you can catch bus no. 2 or 3 from Småstrandgaten in the city centre. These buses also take you to Alrek Student Hostel (get off at the bus stop called Statsarkivet). The stops for Haukeland University Hospital are also available on these bus lines and are next after Alrek Student Hostel. Time tables are available at skyss.no.
Tickets and Travel Cards Single tickets for buses and Bybanen can be purchased beforehand on one of the ticket machines (only coins or credit cards accepted) at many of the bus stops or Bybanen stops. You can also purchase single tickets in certain shops in the city centre (e.g. 7-Eleven, Deli de Luca, Narvesen), or use Skyss’ ticket app or visit one of Skyss’ Customer Centres.
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A single ticket costs NOK 35 (from February 2015). It is also possible to buy a single ticket on the bus (not on Bybanen), but that is more expensive with a cost of NOK 41 (as of June 2014). As a student, you will get a 40% discount on the Periodic Travel ticket which entitles you to unlimited travel for 7, 30 or 180 days on city buses and Bergen Light Rail. You can use either the Skyss Travelcard or Skyss Mobile ticket to purchase and use the Periodic Travel ticket for students. The Skyss Travelcard can be ordered on Day 1 of the Introductory Programme at the Skyss stand, or at Skyss’ Customer Centres in the city centre. You may also order one online at skyss.no.
Valid Student ID Always remember to bring valid student ID for inspections if you travel with a student discount card or ticket. Before you have obtained the student ID app or received a semester receipt by post, you can use your Letter of Acceptance to prove that you are a student at UiB.
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Faculty of Medicine and Dentistry
Faculty of Mathematics and Natural Sciences
The Student Centre
Faculty of Social Sciences
Faculty of Humanities
Faculty of Psychology
Faculty of Law
7. I C T S E RV I C E S User Account As a student at UiB, you need access to computer services in connection with your studies. To make use of these services, you must open a user account at UiB. Your user account will provide you with: • My Space; your personal pages with access to online learning resources and relevant academic information • Your personal e-mail address • Access to computer rooms, printing and photocopying services • Access to UiB’s computer system from your own computer • Access to the Internet at your student hostel Students have a home directory (personal storage) on a server, associated with their user account. Find more information at it.uib.no/en/Support_for_students.
How to Open a User Account Once you have completed your semester registration on StudentWeb, you can open a user account at sebra.uib.no.
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To open a user account, you need your UiB registration number, student number and your PIN, all of which you will find in your Welcome Letter. Remember to write down your user name and password when you open your account!
My Space When you log on to myspace.uib.no, your personal pages give access to relevant academic and administrative resources, a calendar with information about your timetable, your reading list, subject information, e-mail services, discussion groups etc. You need a user account to log on to My Space. If you have not completed the semester registration and paid the semester fee (if applicable) by 1 February, your user account will be automatically closed.
Personal E-mail Address When you open a user account, you are assigned your own personal e-mail address: name.familyname@student.uib.no you can read and send e-mails from any browser at webmail.uib.no. webmail.uib.no has good storage capacity as well as spam and anti-virus programmes. Other web-based e-mail systems may not meet UiB’s storage requirements. Some of the e-mails sent to you by UiB will have large attachments containing lecture notes, texts and articles etc. We expect you to read your e-mail and check My Space regularly!
UiB and Me Online A range of services for students are found online. You will find a complete overview on the web page called UiB and Me (go to uib. no/studentinfo and choose ‘English’). Here you will find information on for instance how to • order a new semester card or student card • order a transcript of records or a diploma • register name change or your Norwegian ID number • update your semester address • order a confirmation of student status 30
You can also find a list of Frequently Asked Questions (FAQ) that may come in handy for you as a new student.
Computer Rooms All faculties have their own computer rooms and designated areas where you can log on using your own laptop. You may also use the services offered by the University Library’s educational centres. Please contact the information centre at your faculty for more information on available facilities.
Internet Access You must have an ICT user account at UiB before you can access computers on campus and wireless Internet at the student hostels. After you have opened your user account, you must allow one day for the Internet access to be activated.
Internet at your student hostel At your SiB student hostel you can use the UiB Internet access on your own laptop: sib.no/en/housing/in-residence/internet. If you have questions about Internet access at your student hostel, you can ask SiB on Facebook: facebook.com/SiB.Bergen
Internet on campus You can also use your own laptop on campus, either in wireless zones or in designated areas. Your laptop must meet
certain standards in order to access these services.
Print and Copy Services
See ICT Services on UiB and Me (uib.no/ studentinfo).
All students are required to pay for their prints and copies through a system called PullPrint. You can access your prints from any of the student printers with a card reader by swiping your student ID card. For more information on PullPrint, see under ICT Services on UiB and Me (uib.no/studentinfo)
Access Internet before semester startup • UiB is a participating institution in the Eduroam network, which means that if you use Eduroam at your home university, you will also have Internet access through Eduroam when you arrive on campus in Bergen. • If you have your own laptop, you can use the wireless Internet at Club Fantoft, the Bergen Light Rail (Bybanen), or at one of the many cafés in the city centre that offers free wireless Internet. At the public library next to the bus station you can also use one of their stationary computers to access the Internet. • If you have a Norwegian mobile number, you can access the Internet by using “uibguest”. You have to enter your Norwegian mobile number, and a password will be sent to you.
PullPrint
How to Deposit Money to PullPrint: You You may visit payprint.uib.no (available when connected to the campus network or via VPN), and pay by Visa or MasterCard. A second option is to buy a SpendOn card, a type of Visa card that can be used in 25 million locations worldwide - including online stores. It may be purchased at any Narvesen and 7-Eleven. Here you can top it up with any amount between NOK 200,- and NOK 2,000,- (Norwegian kroner). A SpendOn card of values NOK 500,- and NOK 1000,may also be purchased at Kiwi, Joker, Meny, SPAR and COOP stores across the country. Please note that you cannot withdraw unused money from PullPrint, so do not deposit too much at a time. Read more at UiB and Me (uib.no/studentinfo).
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8. E X T E R N A L AU T H O R I T I E S 1. R esidence Permit and Residence Card Where: ‘Politiet’/Bergen Sentrum Police Station Address: Allehelgens gate 6, entrance C from Nygaten (City Map Ref. D4)
Students from EU/EEA/EFTA Students from EU/EEA/EFTA countries* do not need to apply for a residence permit. Instead the Norwegian Directorate of Immigration (UDI) requires you to register online on their web site udi.no. You must have completed the online registration before visiting the police. Please see the ‘Checklist’ for documentation requirements and appointment details (Chapter 1). For information on European Health Insurance Card go to: ec.europa.eu/social If you arrive after 23 January, please book an individual appointment to go see the police on your own when you register online at udi.no. * Citizens from Nordic countries are exempted
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Students from Outside EU/EEA/EFTA All international students from outside EU/EEA/EFTA countries must have a valid residence permit and have applied for a residence card. It will take up to 10 working days until you receive the residence card by post. To get your residence card you must book an appointment with the Police online at selfservice.udi.no. If you did not apply before your arrival to Norway, please remember to complete the UDI application form online at selfservice.udi.no before you book the appointment. See ‘Checklist’ for documentation requirements (Chapter 1). The fee is NOK 2,500, and must be paid when you apply online. For more information, see also the information sheet “Residence card” in your welcome envelope.
Part-time Work Permit You are automatically granted a part-time work permit along with your first time residence permit. The permit allows you to work up to 20 hours per week during the semester and full time during semester
breaks. You do not have to pay a separate fee for a work permit, nor do you need an employment contract. When you renew your residence permit, you must also apply for a renewal of your work permit if applicable. Read more about part-time job searching at sib.no/en/karriere. SiB’s Career Centre’s website.
The Norwegian Directorate of Immigration (UDI):
General info: www.udi.no/en UDI application form: selfservice.udi.no We recommend that all students have valid travel insurance for the whole stay in Bergen. If you are planning to visit another country during your stay, be sure that the travel insurance covers this as well.
2. Application for a Norwegian ID number Where: ‘Skatteetaten’/The National Registry Address: Nonnesetergaten 4 (City Map Ref. E4) It is compulsory for all students staying for more than six months to notify the National Registry about moving to Norway from abroad. You are also required to notify the National Registry again when you leave Norway.
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Norwegian ID number When your notification has been registered by the National Registry, you will receive a letter with your Norwegian ID number. The eleven digit number is composed of your date of birth (ddmmyy), a three digit individual number, and two check digits. The last five digits are collectively known as a ‘personnummer’. Please note: It usually takes up to four to six weeks to obtain a Norwegian ID number. The forms for these purposes are found in your welcome envelope if you are staying for longer than six months. See checklist, Chapter 1. When you have received the letter with your Norwegian ID number, please notify UiB of the new number as soon as possible to have it registered. More information about the procedure for notifying UiB can be found online at UiB and Me.
3. TB Testing/Chest X-ray Students from certain countries (see list in Chapter 1) must be tested for tuberculosis by getting a chest X-ray at Betanien Hospital. All students who need a chest X-ray must sign up for an appointment online at UiB and Me. You will then receive a confirmation e-mail. Remember to print the confirmation and bring it with you to your TB-appointment. No fee will be charged when you attend your UiB scheduled appointment. Please note that TB testing is compulsory and is your responsibility as a student in Norway in order to validate your residence permit. If you do not attend your UiB scheduled appointment, you will have to make your own appointment and pay the required consultation fee by contacting the Office of Infection Control (Smittevernkontoret) directly at phone no. 55 56 58 80.
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9. W E L FA R E The Student Welfare Organisation (SiB) As a student at UiB you automatically become a member of the Student Welfare Organisation when you pay the obligatory semester fee, which is also required in order to register for exams. Erasmus, Nordplus and bilateral exchange students, are automatically members through their exchange agreement and do not have to pay the fee. SiB’s main task is to contribute to your well-being as a student in Bergen.
SiB Housing SiB have rooms for singles, couples and families with children. At the SiB you will find your home away from home!
SiB Sports SiB run six great sports centres that offers strength, cycle and fitness classes, squash courts, climbing walls and more! The Student Centre also has a swimming pool and for NOK 990 per semester, students have unlimited access to the sports facilities, including the swimming pool. (Note that there is an extra charge for the use of the squash courts and climbing walls). 36
SiB Cafés We have 16 cafés and coffee bars located all over campus. Our cafés offers a variety of food at an affordable cost.
SiB Child Care Safe children equals good students. We run seven great childcare centres all with long-standing pedagogical traditions for approximately 400 children (ages 0 to 6). Prices vary according to the parents’ income.
SiB Health and Counselling Student medical centre: Legene på Høyden The Student Medical Centre Legene på Høyden offers GP and emergency treatment to students who do not have their own family doctor in Bergen. The medical centre is located at Vektertorget in the city centre of Bergen (Campus Map Index No. 35). If you become ill outside the regular office hours, please go to the Accident and Emergency Clinic (Legevakten) located at Vestre Strømkaien 19, close to the main bus station (see Chapter 14).
The National Health Insurance Scheme covers the cost of regular medical consultations, with the exception of a nominal fee which must be paid by the patient. The scheme also covers hospitalisation in Norway. Medicines, dental care and spectacles are not covered by the scheme.
Students from EU/EEA/EFTA Countries Norway is a member of the European Economic Area (EEA). It is important that EEA/EU students and Swiss citizens bring a European Health Insurance Card, valid for the whole study period in Norway. Students must contact the health insurance authorities in their home country before departure in order to receive the insurance card. If the card is not available, you must present alternative documentation to prove that you have adequate medical insurance in your home country. If you are staying in Norway for more than one year, you may need the medical insurance certificate E-106/E-109. Contact your local health insurance office for more information.
Students from NON-EU/EEA/EFTA Countries International students from non-EEA/EU countries who plan to study for a period of 3–12 months may apply for voluntary
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membership in the National Health Insurance Scheme. Students staying for more than 12 months are automatically members. The membership entitles you to get health services on an equal basis with other Norwegian residents. The application form is found at nav.no. Membership is of no cost for students, unless you earn more than NOK 29,600 during a year. A valid residence permit for the period in question is required.
The Regular General Practitioner (GP) Scheme If you are staying in Norway for more than 6 months, you must apply for a Norwegian ID number at the National Registry (‘Folkeregisteret’) office in Bergen. When you are issued this number you should log onto https://tjenester.nav.no/minfastlege (the Norwegian Labour and Welfare Administration or NAV) in order to find an available GP. You must contact the doctor in advance to make an appointment for a consultation. If you need help or have any questions regarding the GP, please come and see the Student Counselling Service office, at the Student Centre. Please see sib.no for more information.
Refund of Your Health Expenses
The Student Health Care Centre
You will get part of your health expenses refunded from SiB Health Fund for expenses for your doctor, physiotherapy, dental damage or transportation. You must pay the full fee at the doctor’s office and apply for reimbursement at the end of each semester. Fill in the application form at sib.no
SiB has established a Student Health Care Centre. All services are free of charge. The Health Care Centre offers: • Information about and testing for sexually transmitted diseases • Advice regarding contraception • Prescription of contraceptives • Counselling regarding pregnancy and abortion • Free condoms
Please note that we only cover expenses related to treatment in Norway. SiB Mental Health Care Centre (SPH) SiB’s psychologists at the Mental Health Care Centre (SPH) offer free counselling and therapy. Clinical psychologists, in cooperation with psychiatrists if necessary, provide the SPH counselling service. When you get in touch with the SPH, an initial session is set up within 2–4 weeks. The service is free of charge, and students who contact SPH are protected by the psychologists’ oath of confidentiality. When you contact the psychologists you may call in advance or appear in person. Address: Studentsenteret (Student Centre) Parkveien 1, 5007 Bergen Opening hours: Mon–Fri 09:00–15:00 Tel: 55 54 51 45 (10:00–14:00)
Address: Engen Helsestasjon Teatergaten 41 Opening hours: Mon–Wed 15:30–18:00 (City Map Ref. D6). Appointments cannot be made in advance. Students must appear in person for service. SiB Dental Service SiB offers examination and dental treatment for students at public rates. Your student card and a valid semester sticker must be presented before treatment. To book an appointment call: 55 20 64 59 NB: We only accept bankcard or cash as payment, not Mastercard or other creditcards.
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To cancel an appointment you need to give notice at least 24 hours prior to the appointment, or you will be charged a fee (NOK 450). Visiting Address: O. Danielsens Hus Ă…rstadveien 21, ground floor 5009 Bergen Career Centre If you are seeking information on career opportunities, further studies, job searching strategies or just a part-time job, you should visit the Career centre to get helpful advice on how to find a job or career path in Norway. Drop-in every day. Visiting address: Karrieresenteret The Student Centre
SiB Counselling Free advice and counselling for academic and personal problems. Guidance on how the Norwegian Health Care system works. Visit during drop-in hours every Monday or book an appointment online, Visiting address: Karrieresenteret The Student Centre
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You can talk to us and ask questions through social media. You’ll find SiB here: Facebook: SiB.Bergen Twitter: @sibergen Instagram: SiBergen Snapchat: sibergen The Student Chaplains The Church of Norway (Lutheran denomination) has assigned two student chaplains to work with university students. Regardless of your religious background or beliefs, the student chaplains are available for students who find themselves in a troubled or difficult situation in life, or who wish to discuss fundamental questions and spiritual matters. The chaplains can also provide information about church services and Christian student associations working on campus. Visiting address: The Student Centre E-mail: studentprest@uib.no For other religious communities in Bergen, see Chapter 14.
10. T H E U N I V E R S I T Y O F B E RG E N L I B R A RY We highly recommend that all our students make use of the University of Bergen’s library services. The University of Bergen Library (UB) has a comprehensive collection of more than 1.8 million volumes of books and periodicals as well as newspapers, photographs, maps and other documents. The library subscribes to numerous information databases and nearly 19,000 full-text online journals. Most documents, both printed and digital, can be found via our online catalogue (BIBSYS) or the online library portal (Bibliotekportalen). There are branch libraries at all the faculties where you can: • Borrow books for study and research purposes • Get access to periodicals, encyclopaedias and reference literature in printed and electronic form, as well as information databases • Take courses/access instructions on how to use the library’s collections and services, including courses on how to search for and use literature in your studies and papers (information literacy) • Find separate textbook collections at some of the branch libraries
• Find learning resource centres and study rooms for individuals and groups with access to computers with software and Internet connections Please note that your student ID card also serves as a library card.
Opening Hours for the Branch Libraries Arts Library Mon–Fri: 08:30–19:00 Law Library Mon–Wed + Fri: 08:30–19:00 Thu: 09:00–19:00 Science Library Mon–Fri: 08:30–19:00 Medical and Dental Library Mon–Fri: 08:30–19:00 Psychology, Education and Health Library Mon–Fri: 08:30–19:00 Social Sciences Library Mon–Fri: 08:30–19:00 You will find more information about our library services on the website: uib.no/ub/en
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11. E X A M I N AT I O N S Examination Dates and Locations You will find an overview of examinations and locations at UiB and Me (uib.no/ studentinfo). Each faculty has a list of examination dates and the address of the venue for written examinations. The lists also state the duration of each examination and give a short presentation of the various venues.
Use of Sources in Written Work When you take facts, thinking, ideas, opinions and short or long quotes from one or more sources and use them in your own work, it must be clearly stated which sources you have used. It is your duty as a student to learn the rules that apply to how you should refer to sources of different kinds in written work. This duty is not limited to learning how to include references; it also includes following the rules and referring to sources in a proper and honest manner. Strict procedures are followed when students are caught cheating or if other examination rules are broken.
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Home University Examinations at UiB Under strictly regulated conditions, the University of Bergen can arrange written examinations on behalf of your home university. One of these conditions is that all examinations must start at 09:00 local time on weekdays. Please note that this concerns only students with a valid admission and semester registration at UiB. For more information, contact eksamen@adm.uib.no. Applications must be sent at least one month before the date of the examination.
Special Arrangements in Examinations All students who need it may apply for special arrangements for their examinations. You will find the online application form via UiB and Me (uib.no/ studentinfo).You must apply at least one month in advance of the examination date. For more information, please send an e-mail to tilrettelegging@uib.no. Before attending your examinations, please read the text ‘Instruction to the Candidates’ as well as other relevant information on UiB and Me (uib.no/ studentinfo).
12. S E M E S T E R S TA RT U P H E L P D E S K The Semester Startup Help Desk for international students at the Student Centre (Campus Map Index No. 14) will give you guidance during semester startup as a new international student at UiB. Our Help Desk is located on the first floor (street level), next to SiB’s Housing Reception.
Opening hours – during semester startup only: Monday–Friday 6–9 January: 10:00–15:00 12–30 January: 10:00–14:00 Services available at the Semester Startup Help Desk: • General campus guidance • Assistance on using online services • Welcoming new students and handing out information • Semester registration guidance • ICT user account • Sign up for TB-testing UiB and Me: You will find useful links to information you need as a student at uib.no/studentinfo, then choose ‘Read this in English’.
• Hand-in of Travel Claim forms for quota students • Guidance to Quota Students with applications to the Norwegian State Educational Loan Fund (Lånekassen) Please visit UiB and Me online (uib.no/ studentinfo) for updated information about online services and the Semester Startup Help Desk. If you arrive at UiB after 30 January, please send an e-mail the International Admission Team at the Division of Student Affairs as soon as possible, to make an appointment to receive your welcome envelope: exchange-students@uib.no / quota@uib.no / master@uib.no
Leaving Norway: Please check detailed information on practical matters to attend to before you leave Norway on uib.no/education 43
13. FA C U LT Y I N F O R M AT I O N C E N T R E S The information centre at your faculty offers a variety of services for students and will provide further information and help regarding your studies at the faculty. You can also visit your faculty information centre to have your Learning Agreement and confirmation of arrival/departure signed.
Faculty of Humanities Contact the student counsellors: E-mail: advice@hf.uib.no Phone: +47 55 58 93 70 Location: The Information Centre, Sydnesplassen 9 Opening hours: Mon–Fri 10:00–15:00
Faculty of Law Contact the student counsellors: E-mail: advice.jurfa@uib.no Phone: +47 55 58 95 00 Location: The Information Centre, Law Building, Magnus Lagabøtes plass 1 Opening hours: Mon–Fri 09:00–14:00
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Faculty of Mathematics and Natural Sciences Contact the student counsellors: E-mail: advice.mnfa@uib.no Phone: +47 55 58 30 30 Location: The Information Centre, Realfagbygget, Allégaten 41 Main opening hours: Mon–Tue 09:00–14:00, Wed–Fri 10:00–15:00
Faculty of Medicine and Dentistry Contact the student counsellors: E-mail: info@mofa.uib.no Phone: +47 55 58 64 00 Location: The Information Centre in Armauer Hansens hus, Haukelandsveien 28 (Medical and Dentistry campus) Opening hours: Mon–Fri 10:00–15:00 Centre for International Health E-mail: studie.cih@uib.no Phone: +47 55 58 85 60 Location: Overlege Danielsens hus, Årstadveien 21, 5th floor
Faculty of Psychology Contact the student counsellors: E-mail: advice.psyfa@uib.no Phone: +47 55 58 27 10 Location: The Information Centre, Christies gate 13 Opening hours: Mon–Fri 09:30–14:30
Faculty of Social Sciences Contact the student counsellors: E-mail: advice@svfa.uib.no Phone: +47 55 58 98 50 Location: The Information Centre, Fosswinckels gate 6 Faculty of Social Sciences Building, 3rd floor Opening hours: Mon–Fri 10:00–15:00 When calling Norway from abroad, dial ‘+47’ (the national code for Norway) followed by the remaining digits of the subscriber’s phone number.
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14. U S E F U L C O N TA C T I N F O R M AT I O N Emergency Services Fire Service Emergency: 110 Non-emergency: (+47) 53 03 00 00
Police
Emergency Dental Clinic (‘Tannlegevakten’) Vestre Strømkaien 19 (City Map Ref. E4) Open: Mon–Fri: 18:00–20:30 Sat/Sun: 15:30–20:30 Tel: (+47) 55 56 87 17
Emergency: 112 Non-emergency: (+47) 02800 politi.no
Crisis Centre for Bergen, for victims of domestic violence (‘Krisesenteret for Bergen og omegn’)
Medical Assistance
Open: 24 hours Tel: (+47) 55 31 50 50 krise-fk@online.no bergenkrisesenter.no/en
Emergency: 113 Non-emergency: (+47) 55 56 87 60
Accident and Emergency Clinic (‘Legevakten’) Vestre Strømkaien 19 (city map ref. E4) Open: 24 hours Emergency number: 113 Tel: (+47) 55 56 87 00
Pharmacy (‘Apoteket Nordstjernen’) Strømgaten 8 (City Map Ref. E4) Open: Mon–Sat: 08:00–23:00 Sun: 13:00–23:00 Tel: (+47) 55 21 83 84
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Church-affiliated Emergency Telephone Service (‘Kirkens SOS’) Open: 24 hours Tel: (+47) 815 33 300 kirkens-sos.no (Norwegian only)
The University of Bergen University of Bergen P.O. Box 7800, N-5020 Bergen Tel: (+47) 55 58 00 00 uib.no
Division of Student Affairs Norwegian Language Courses norskkurs@uib.no
Exchange students exchange-students@uib.no
Quota students quota@uib.no
Self-financing master students master@uib.no
The Student Welfare Organisation The Student Welfare Organisation (SiB) Villaveien 10 (campus map ref. 34) Tel: (+47) 55 54 50 00 information@sib.no sib.no
SiB Student Accommodation housing@sib.no sib.no/hostels
Student Counselling Service Student Centre, Parkveien 1 (Campus Map Ref. 32) studentradgivningen@sib.no 47
Transport
Newspapers
Bergen Airport Flesland
Studvest (UiB student newspaper)
Tel: (+47) 67 03 15 55 avinor.no/en/airport/bergen
Airport Express Coach Tel: (+47) 05505 flybussen.no/bergen
Skyss (local bus company) Tel: (+47) 55 55 90 70 skyss.no
Nor-way Bussekspress (national bus company) Tel: (+47) 815 44 444 nor-way.no
studvest.no
Bergens Tidende (BT) (regional newspaper) bt.no
Bergensavisen (BA) (local newspaper) ba.no
Information about Norway Public Sector Information and Services norway.no
Innovation Norway
NSB – Norwegian State Railways
visitnorway.com
Tel: (+47) 815 00Â 888 (toll number) nsb.no
Bergen Tourist Board
Bergen Taxi (taxi service) Tel: 07000 bergentaxi.no
Norgestaxi (taxi service) Tel: 08000 norgestaxi.no
Taxi1 (taxi service) Tel: 55 70 00 00 taxi1.no
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visitbergen.com
Fjord Norway (tourist and travel information) fjordnorway.no
Religious Communities in Bergen The Student Congregation at the University of Bergen studentprest@uib.no uib.no/presten/menigheten
Bergen International Church information@bergenchurch.no bergenchurch.no
The Catholic Church bergen@katolsk.no bergen.katolsk.no
Christian Inter-Cultural Work (‘KIA’) bjorgvin@kianorge.no kianorge.no
The Anglican Chaplaincy in Norway bergenanglicans.net
Christian Fellowship kontakt@kristent-fellesskap.no kristentfellesskap.no
Bergen Islamic Association Tel: (+47) 55 23 37 10 There are no registered organisations for the small Jewish, Buddhist and Hindu communities in Bergen.
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PUBLISHER: Division of Student Affairs, University of Bergen GRAPHIC DESIGN: Division of Communication, University of Bergen PHOTO: Eivind Senneset (cover, p. 17, 21, 23, 25, 26, 27, 29, 37) • StudyBergen (p. 15) • Marianne Røsvik (p. 9, 21) • Paul S. Amundsen (p. 47, 50) • Endre Hilleren (p. 33, 50) • Sandra Ječmenica (p. 26, 50) • Thor Brødreskift (p. 50) • colourbox.no (p. 50) • iStockphoto (p. 50) • Paul-Erik Rosenbaum (p. 50) • Marius E. Hauge (p. 50). PRINT: Bodoni, Bergen NUMBERS PRINTED: 1,000 PAPER: G-Print (115 g/250 g)
UiB has chosen the Eurasian eagle owl for its logo. The owl is traditionally regarded a symbol for knowledge and wisdom, and thus chimes in well with the stated goals of a higher research institution. The University Museum of Bergen used the eagle owl as a symbol as early as the 1830s. UiB adopted this logo when the university officially opened in 1948.
uib.no