Weddings at University of Redlands by University of Redlands

Weddings at University of Redlands

Our Venues

With love, anything is possible.

Alumni House

Hall of Letters North Patio

Hall of Letters South Patio

Hall of Letters Rose Garden

Administration Lawn

12 Casa Loma Room 15 La Fourcade Garden 16 Ann Peppers Lawn 19 University Quad

Congratulations on your engagement! Thank you for considering the University of Redlands for your wedding day. Nestled near the base of the San Bernardino Mountains, our campus wedding venues are surrounded by native beauty and peppered with small-town charm—all within 60 miles of Los Angeles. Discover what’s possible at the University of Redlands. With a variety of indoor and outdoor venues, our team of practiced professionals are eager to empower you to bring your unique vision to life. After all, no one knows your dream wedding better than you! Our partners at Harvest Table Catering at Redlands welcomes you to experience extraordinary value, service, and food. Interested in incorporating family traditions? Our chefs are available to create a customized menu sure to please the most discerning client.

20 Orton Center 23 Memorial Chapel 24 Planning Guide

Event Services 909-748-8116 events@redlands.edu www.redlands.edu/weddings

Harvest Table Catering at Redlands 909-748-8959 harvesttablecateringredlands.catertrax.com

Don’t just take our word for it, schedule a tour today and allow us to show you firsthand what sets us apart from others. Happy planning, Event Services

Alumni House ← With its elegant patio, lush lawns, picturesque gazebo, and mountain views, the Alumni House is one of our most popular wedding and reception venues on campus. Located on top of a hill overlooking the campus, the Alumni House provides the ultimate level of charm. Capacity Maximum 250 guests, Outdoors Maximum 50 guests, Indoors

Hall of Letters North Patio → The North Patio overlooks the campus quad and is neighbored by the iconic Administration Building, making a breathtaking scene for any event. The patio is perfect for a dance floor or reception area. Capacity Maximum 320 guests, Outdoors

Hall of Letters South Patio ← The South Patio overlooks our grand Greek Theatre. This sheltered lawn is perfect for receptions and ceremonies. Capacity Maximum 175 guests, Outdoors

Hall of Letters Rose Garden → The Rose Garden features park-like settings and beautiful beds of roses. Tucked away in a cozy corner of the Hall of Letters, the garden offers a perfect location for an intimate picnic, garden party, shower, or reception. Capacity Maximum 500 guests, Outdoors

Administration Lawn ← The Administration Lawn boasts magnificent views of the Quad, Memorial Chapel, and mountains in the distance. Highlighted by the historic Redlands hedge overlooked by the Administration Building, this is an ideal location for receptions, galas, banquets, picnics, and more. Capacity Maximum 600 guests, Outdoors

Casa Loma Room → Centrally located on campus and with a wonderful porch and lawn area, Casa Loma is a comfortable, spacious setting for indoor wedding receptions. Capacity Maximum 160 guests with dance floor Maximum 200 guests without dance floor

La Fourcade Community Garden ← One of the University’s hidden gems, La Fourcade Community Garden is a sanctuary for butterflies, flowers, hummingbirds, and koi. The picturesque setting is located behind the historical Administration Building, creating a breathtaking backdrop for events. Capacity Maximum 84 guests, Outdoors

Ann Peppers Lawn → One of the newest buildings on campus, state-of-the-art Ann Peppers Hall is part of the Center for the Arts. Surrounded by two beautiful lawns, Ann Peppers is perfect for intimate receptions, weddings, garden parties, and more. Capacity Maximum 350 guests, Outdoors

CARLOS PUMA

University Quad ← At the heart of the University, the Quad is framed between the iconic Memorial Chapel and Administration Building, providing beautiful views from all angles. Capacity Maximum 1,500 guests, Outdoors

Orton Center → Recently renovated, Orton Center is our largest and most diverse indoor event venue. It offers an open floor plan with the ability to transform into smaller breakout spaces as needed. Framed by lush lawns and convenient parking, Orton Center has the flexibility to suit any event needs. Capacity Maximum 350 guests, Indoors

Memorial Chapel ← Built in 1927, the Memorial Chapel is one of our most iconic buildings. Its stunning architecture is accented by beautiful stained glass windows and a Casavant organ. Two aisles on the main floor lead to the stage, which serves as a perfect backdrop for weddings. Capacity Maximum 1,300 guests, Indoors No air-conditioning available; two aisles on the main floor

Planning Guide RESERVATIONS A reservation becomes effective after (a) the Agreement is signed by both the University and the User and (b) the University has received a non-refundable reservation deposit in the amount of 50% of the total projected cost specified in the Agreement.

ADDITIONAL SERVICES AND/OR EQUIPMENT

SERVICE FEE

Sometimes Users arrange for additional services or equipment from the University that are not included in the venue rental rates. Common services or equipment include audio-visual services or equipment, IT services, printing services, or use of the University’s Outdoor Programs equipment. Additional services and equipment must be specifically arranged and agreed upon.

The University adds a service fee of five percent (5%) to the final billable amount for all events.

TERMINATION/CANCELLATION

The deposit will be applied to the User’s full invoice or to any cancellation fee that may apply.

Termination of Agreement by the University The University does not have the right unilaterally to cancel the Final Agreement or terminate its obligations under the Agreement absent a force majeure event. Termination of Agreement by the User User must give written notice of any event cancellation or termination of the Agreement. A cancellation that is received by the University more than ninety (90) days prior to the event date will result in a forfeiture of the deposit User made, together with any costs already 24

incurred to outside vendors. A cancellation that is received by the University ninety (90) days or less before the event date will result in a forfeiture of the entire cost of the event as specified in the Agreement, together with any costs already incurred and agreed to by User. Rescheduling an event is considered the same as cancellation and is subject to the above policy.

DEPOSIT PAYMENT The reservation that is the subject of a Final Agreement becomes effective when both the Agreement is fully executed and when the University receives payment a deposit. Deposits are non-refundable.

PAYMENT SCHEDULE For events: The full balance of the cost specified in the Final Agreement, together with any additional costs incurred or agreed to after entering into the Agreement (less the deposit already paid), must be paid no later than ninety (90) days in advance of the event date. Following the conclusion of the event, the University will mail to the User a final invoice that captures any unpaid balances/amounts

and any charges incurred during the event as provided for in the Final Agreement. The User agrees to pay any invoice within thirty (30) days after receipt of the invoice. Failure to pay the balance due as stated on the invoice within thirty (30) days of the invoice date will result in late fees being charged at a rate of 5% every fourteen (14) days. The User specifically agrees to be responsible for any and all charges levied consistent with this Agreement, including but not limited to late fees.

CATERING Catering arrangements, including any financial obligations, must be made directly between the User and Harvest Table. The University is not involved in catering arrangements and does not accept responsibility for catering. It is the responsibility of the User to notify the University as to which standard meals will be provided at The Table and which meals will be handled through a Harvest Table catered event. Under no circumstances will the University accept responsibility for miscommunication or overlap of guaranteed numbers as they relate to meal cards and/or catered events. User accepts all responsibility for guaranteed numbers given for either meal cards or catered events.

FORCE MAJEURE If either party is delayed, interrupted or prevented from the performance of its contractual obligations by reason of an act of

nature, fire, flood, war, public disaster, acts of terror, strikes or labor difficulties, governmental enactment, regulation or order, civil tumult, pandemic, epidemic, telecommunications failures, network or power failures or interruptions, or any other cause beyond its control, such party shall not be liable to the other therefore, except, however that the User shall remain liable for all non-cancelable costs paid and/or contracted by the University of Redlands before the event that occasioned the delay, interruption, or prevention. Noncancelable costs are defined as third party costs for services already rendered or items already consumed.

INSURANCE The University requires all non-university events to carry comprehensive general liability insurance. A certificate of insurance can be purchased through Marsh, the University of Redlands special event insurance partner. The cost is based upon the type of event and number of expected guests, with more details provided at www.marshcampus.com. A certificate of insurance can also be obtained through an existing business or homeowner’s insurance company. Most insurance companies will provide a rider policy for the day of the event for a nominal fee. This service works for events that are personal in nature - i.e. weddings, parties, anniversaries, graduation parties, etc. Comprehensive General Liability insurance must list the University, its Officers, Employees, and

Trustees as additional insured on a primary and non-contributory basis. A certificate of insurance should be issued by the carrier in the amount of $1,000,000 for each occurrence and $2,000,000 for general aggregate. The certificate of liability insurance must be received by the University thirty (30) days from the Agreement date. If in connection with this Agreement, User or guests of User will include persons under the age of eighteen (18), then the General Liability insurance policy must provide coverage for sexual misconduct (including by definition sexual molestation, abuse, and harassment) with limits of no less than $1,000,000 per occurrence/$2,000,000 aggregate. Note: If the General Liability coverage has any sub-limits or exclusions inconsistent with the above that apply to coverage for sexual misconduct the Certificate of Insurance must define those limits or exclusions. If the event includes the use of an automobile for the purposes of the activity, automobile insurance is required. If the client is bringing workers on campus for the event, workers comp is required at the state-mandated limits. Each insurance policy shall be issued by an insurance company authorized to do business in the State of California or eligible surplus lines insurer acceptable to the State and having agents in California to whom service of process may be made, and currently rated by A.M. Best as “(A-) IX” or better.

University of Redlands University of Redlands is a private, nonprofit university that connects students to a world of opportunity, geared toward their passions and potential. Centrally located near the beaches, mountains, and desert in the heart of Southern California, the award-winning 160-acre main campus features orange groves, architectural landmarks, and more than 1,700 trees.

QUESTIONS? CONTACT US 909-748-8116 events@redlands.edu facebook.com//UofR.Eventservices instagram.com/uofr_events www.redlands.edu/weddings 1200 E. Colton Avenue Redlands, CA 92373-0999