Student Guide
for the Spring 2021 Campus, Academic and Student Life Experience
Post Spring Break
TA BL E OF CON T E N T S Introduction and Guiding Principles. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Student Responsibilities. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Campus Ambassador Program. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 COVID-19 Testing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Contact Tracing, Quarantine, Isolation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Recovery and Vaccination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Spring 2021 Hybrid Learning Experience . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Spring 2021 Campus Experience . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Remote/Virtual Student Organization Protocols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Hybrid Student Organization Protocols. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 University Responsibilities. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Resources. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
S T UDE N T PL E DGE From this day forward, I pledge to promote the health and safety of each member of our university community. I acknowledge that I have a personal responsibility to exercise caution and abide by distancing guidelines that will help curb the COVID-19 crisis. I promise to wear a face covering in public, to conduct daily temperature checks when arriving at campus, and to act in accordance with USD, county, and state recommendations for health and safety. I commit myself to thinking health-consciously when making decisions that will affect me and our USD community both on and off-campus. We make this pledge in solidarity as Toreros together and for each other.
The pledge for the Toreros Together For Each Other campaign was developed by student leaders at the University of San Diego in advance of the fall semester. Especially during the COVID-19 pandemic, our obligation to act responsibly as a community has never been more imperative. We hope you will join in this pledge to help us ensure the safety and health of those within our university community this upcoming year. Joey Abeyta, President, Associated Student Government Yasmine Kalhor, Chair, Graduate Student Council Robbie Ponce, President, Student Bar Association
Introduction and Guiding Principles As the COVID-19 pandemic continues to impact our world in unprecedented ways, the University of San Diego remains focused on addressing two imperatives: ensuring that we take prudent precautions to protect our community and communities beyond our campus and continuing to deliver a values-based, liberal arts education that prepares our students to address society’s most urgent challenges. Through individual and collective actions, we can engage in meaningful academic and cocurricular experiences while working to prevent the spread of the COVID-19 virus. We have all been called to recognize our role in contributing to a healthy, welcoming, and inclusive community. This document is intended to be a guide as to what students can plan for and expect as we continue the Spring 2021 semester. Guidance from the San Diego County Health Department fluctuates based on the rate of positive cases in the county as well as other factors. The most updated county guidance can be found here. We expect these guidelines to continue to change throughout the semester and will adjust accordingly. This document will be updated regularly, please refer back to this information and USD’s COVID-19 Campus Action Plan website (sandiego.edu/onward). In President Harris’ message on May 7, 2020, he announced that the university intended to reopen with the guidance of the University of San Diego’s six-point plan as well as the medical and public health expertise of the federal, state and county authorities. The University of San Diego’s six-point plan commits to: ● Delivering a high-impact learning experience grounded in the Catholic Intellectual Tradition; ● Prioritizing health and safety; ● Ensuring access to testing and monitoring for the virus; ● Converting our campus into a low-density model; ● Installing technology into our classrooms to meet the changing times; and ● Adjusting the academic calendar to mitigate risk. Students negatively impacted by the COVID-19 pandemic who are in need of resources to support their academic success (technology, textbooks, etc.) should apply for assistance by completing the Financial Assistance for Academic Needs Request application.
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Student Responsibilities The strength of our USD community lives within our deeply held values and commitment to addressing challenges together. We are all in this together and the health of our most vulnerable community members depends on all of our actions. Practice your prevention efforts as though your faculty member, friend, or the student near you on the tram may be at high risk for complications of COVID-19 including those who may have already tested positive for COVID-19, or have received one or two doses of the COVID-19 vaccine. Students play a critical role in the health and safety of our community. If you observe another USD community member not following USD’s protocols either on campus or in the community, we ask you to help us keep our community healthy by kindly addressing the situation. For example, if you observe someone not wearing a multilayered face covering when they should be, politely ask them to put on a multilayered face covering for your protection and their protection. Here are a few suggestions that you may offer: ● “Hey there, could you please place a face covering on for all of our health and wellbeing?” ● “I know it can be uncomfortable, but we’re all wearing masks for everyone’s benefit. Where is your mask? Face coverings are for sale in the Torero bookstore and Tu Mercado.” More specifically, in order to maintain the health and wellbeing of the entire USD community and in accordance with the USD Rules of Conduct, all students are responsible for any “Conduct that intentionally or recklessly threatens or endangers the health and safety of any person, including, but not limited to, violating any health and safety requirements identified by the University or by local and state officials.” A student’s failure to comply may result in a referral to the Office of Ethical Development and Restorative Practices or Residential Life. Thank you for your cooperation and personal responsibility.
A BOU T CO V I D-1 9 The Centers for Disease Control and Prevention (CDC) shares that the COVID-19 virus is thought to spread mainly from person-to-person, primarily between people who are in close contact with one another (within about 6 feet). The virus can spread through respiratory droplets produced when an infected person coughs, sneezes or talks. These droplets can land in the mouths or noses of people who are nearby or possibly be inhaled into the lungs. COVID-19 may also be spread by people who are not showing symptoms. These small droplets and particles can linger in the air for minutes to hours and can infect others who are more than 6 feet away. This kind of spread is referred to as airborne transmission. These transmissions occur within enclosed spaces that have inadequate ventilation. Sometimes this spread is due to an infected person breathing heavily, for example when singing or exercising. In addition, it may be possible for COVID-19 infection to happen by touching a surface or object that has the virus on it and then touching your own mouth, nose or possibly eyes. If you have an underlying health issue(s) or are concerned about attending classes in person or being on campus, please note that you may choose to participate in your courses and engage in student life remotely. The vast majority of student life and cocurricular opportunities will be available virtually through the spring semester.
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T R AV E L I N T O C A L I F OR N I A Based on current guidance, students who are traveling into California from another state or different country must participate in self-isolation for 10 days. This means students should remain in their assigned living environment/residence hall room, complete all classes and school-based activities remotely, and take additional precautions to engage in all prevention strategies. Students must remain in their bedrooms unless they are using the restroom, getting meals, exercising independently outside, or attending medical appointments. Students living in shared spaces (e.g., apartment, suite) must wear their face covering in the shared spaces (e.g., kitchen, living room).
PR E V E N T I ON The best way to prevent illness is to take as many preventative measures as possible to avoid being exposed to this virus. It is imperative that all members of our community take the following steps to prevent the spread of COVID-19 in our community. We all play an important role in prevention and community well-being. These rules are to be followed even if you have already had COVID-19 and/or have received the COVID-19 vaccine. ● Maintain at least 6 feet physical distance from others whenever possible. ○ Do not gather in groups larger than permitted by the County at the current time. ○ Currently, a gathering is defined by the County as more than one person that is not a part of the same household or residence in any outdoor or indoor space. This explicitly includes parties and social gatherings. For students, a "household" is you and your apartment-mate(s) or house-mate(s). ○ Stay out of crowded places and avoid large gatherings. ○ Remember to keep at least 6 feet of distance away from faculty members as well.
All students are very strongly encouraged to get a flu shot. Flu shots are available at the Student Health Center at no cost. Appointments can be made to get your flu shot. Check the Student Health Center website for more information.
All students are very strongly encouraged to get a COVID vaccine as soon as it is available in the community or at the Student Health Center at no cost. Students will be notified when this is available on campus. Check the Student Health Center website for more information.
● Wash your hands often. ○ Generously use soap and warm water for at least 20 seconds, ensuring you have cleaned tops of hands, palms and fingers. ○ Use a paper towel to turn off the water and to open the door when leaving the bathroom. ○ If soap and water are not available, use a hand sanitizer that contains at least 60% alcohol.
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● Cover your mouth and nose with a multilayered cloth face covering when around others. ○ Multilayered face coverings are required on campus to protect yourself and other members of the community. ○ All community members must wear face coverings at all times when walking on campus, inside all campus buildings, including within classrooms. The only times face coverings are not required is when students are in their bedroom, eating and hydrating, or doing personal grooming. ○ Wear your multilayered face covering correctly: → Wash your hands before putting on your multilayered face covering. → Put your face covering over your nose and mouth and secure it under your chin. → Try to fit your face covering snugly against the sides of your face. → Make sure you can breathe easily. → Keep the covering on your face the entire time you’re in public. → Don’t touch the face covering. If you do, wash your hands. ○ Take off your cloth, multilayered face covering carefully, when you’re home. → Untie the strings behind your head or stretch the ear loops. Handle only by the ear loops or ties → Fold outside corners together. → Place covering in the washing machine (reusable) or trash (disposable). → Be careful not to touch your eyes, nose or mouth when removing, and wash hands immediately after removing. ○ If you forgot your multilayered face covering, or it is damaged, USD has face coverings available at the Torero Store. If you forget or lose your face covering, one can be issued to you at the temperature-taking stations. ○ Students requesting to wear a face shield in lieu of a cloth covering should contact Student Wellness. Please note: all USD community members are expected to cover their mouth and nose with a CDC-recommended device. ○ See page 6 for additional information and visuals on acceptable and recommended face coverings. ● Routinely clean and disinfect frequently touched surfaces. ○ Frequently touched surfaces include tables, doorknobs, electronics (cell phones, tablets and laptops), light switches, countertops, toilets, faucets, sinks, steering wheels, etc. ○ When disinfecting surfaces such as tables and countertops, begin by cleaning the surface with soap and water. Dry the surface and then disinfect it using a disinfecting spray. ● While in elevators, do not load more people than floor stickers. Use the stairs whenever possible. ● Hallways and stairways may be designated for one-way traffic. Please follow those directions. ● Prevent the spread of germs by not sharing cell phones, laptops, beverages, food or other personal items, especially those that touch your mouth or face. ● Care for your well-being. You are best prepared to fight a possible infection when you are caring for your body and mind. Get adequate sleep, exercise, eat nutritious food, drink water and avoid alcohol and other drugs including such activities as smoking and vaping. Connect with our many Student Wellness resources to support your mental and physical health sandiego.edu/wellness.
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C A NO T I F Y All students and community members are strongly encouraged to register their cell phones with CA Notify. CA Notify will alert you if you were in close contact with someone who tests positive for COVID-19. Your privacy is protected as your identity is not known and your location is not tracked. Instructions on how to activate this function can be found here.
S CR E E N I NG ● Daily temperature evaluation is a County requirement. Therefore, USD is requiring temperature screening of each individual prior to entering any building on campus. This video demonstrates this simple procedure. Multiple stations are set up around campus to make this a quick and easy process. Anyone with a temperature of 100°F or higher will be sent home. ● People with COVID-19 have reported a wide range of symptoms — ranging from mild symptoms to severe illness. Symptoms may appear 2-14 days after exposure to the virus. ● On a daily basis, prior to coming to campus, you will be required to screen yourself following the instructions from the daily email you will receive from the USD COVID-19 Action Team. You will be prompted to screen yourself for symptoms such as: ○ Fever (above 100.0°F or higher)
○ Headache
○ Chills
○ New loss of taste or smell
○ Cough
○ Sore throat
○ Shortness of breath or difficulty breathing
○ Congestion or runny nose
○ Fatigue
○ Nausea or vomiting
○ Muscle or body aches
○ Diarrhea
Please be aware of a new CDC order that will go into effect on January 26, 2021. Per this order: “Air passengers are required to get a viral test (a test for current infection) within the 3 days before their flight to the U.S. departs, and provide written documentation of their laboratory test result (paper or electronic copy) to the airline or provide documentation of having recovered from COVID-19. Airlines must confirm the negative test result for all passengers or documentation of recovery before they board. If a passenger does not provide documentation of a negative test or recovery, or chooses not to take a test, the airline must deny boarding to the passenger.” More information can be found on the CDC’s FAQ page, and we advise students to contact their airline directly if they have questions about this policy. Students planning a return to the U.S. should review the “Immigration and Travel” section for more information. Do you have reason to believe that, in the last 10 days, you have been in close contact with a person who has COVID-19, or is under examination or observation for having COVID-19?
If you have any of these symptoms (or have had a fever within the past 72 hours), call the Student Health Center at (619) 260-4595 for further guidance.
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FA CE CO V E R I NG S Cloth face coverings, disposable masks, or face shields are the types that must be worn on campus. Surgical and N95 respirators are intended for healthcare workers only.
Types and Intended Uses • • • • • • Cloth
Disposable
Shield
Moving around campus In the classroom In campus buildings General open office spaces Reception areas Not required in a private apartment/room
• Healthcare workers • Not recommended for use by general public
Surgical
N95 Respirator
Proper Protection and Fit Cloth face coverings and disposable masks are appropriate for the general public. Face shields are typically worn in conjunction with a face mask; however, if you are unable to wear a face covering, a face shield with a drape on the bottom edge is permitted.
Face covering should be secured with ties or ear loops and fit snugly but comfortably against the side of the face. Face covering should include multiple layers of fabric.
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Face shield should fit securely but comfortably around the head. Face shield should include hard plastic.
Campus Ambassador Program The University has instituted a new program called Campus Ambassadors. The role of the ambassadors is to ensure everyone is following appropriate prevention strategies including wearing a face covering, going through a temperature screening station prior to entering a campus building, and making sure our community members are maintaining 6 feet of physical distance from others.
COVID-19 Testing Residential students, as well as all students who commute to campus (i.e. to attend class, work, visit the USD Food Pantry, or for recreation purposes) are required to take an RT-PCR COVID test, as well as participate in ongoing surveillance testing. Students should expect to be tested a minimum of every two weeks. Those who are required to be tested each period will receive an email from the Dean of Students to schedule their appointments. Students are required to comply with RT-PCR COVID testing. Students who do not comply with the testing requirement will not be permitted to come to campus. We are issuing these requirements to support the well-being of our whole community. Those who test positive may not come to campus, and collectively, we will work to ensure appropriate support is provided for individuals to continue to engage remotely in campus activities.
Contact Tracing, Quarantine, Isolation Despite the many steps USD is taking to prevent the transmission of the virus, the presence and transmission of COVID-19 on campus is likely, if not inevitable, during this ongoing global pandemic. Therefore, the university has developed protocols for self-isolation of students who have COVID-19 and for helping people who may have been exposed to COVID-19 to self-quarantine. Residential Life will work with residential students who need to self-isolate or self-quarantine. Rooms have been set aside to support the well-being of the whole community. Students needing to isolate, or quarantine, will likely need to relocate.
CON TA C T T R A C I NG Contact tracing is a key public health strategy for preventing further spread of COVID-19. Contact tracing begins when a person who has tested positive for SARS-CoV-2 or diagnosed with COVID-19 is asked to provide information about other people they have been in close contact with during the time when they may have been infectious and able to transmit the virus. Close contact is defined as being closer than six feet for longer than 15 minutes, regardless of whether a multilayered face covering was worn. The results of the positive test and the list of close contacts a student has had will be shared with the relevant Public Health Departments. A USD Contact Tracing staff member, COVID Support Team staff member and/or the San Diego Public Health Department Contact Tracer will reach out to students who have been identified as having had close contact with the person who had COVID-19 and will provide them with information and resources to self-quarantine. In order to make contact tracing easier, students are encouraged to keep an electronic calendar for small group meetings, including classes, meetings, cocurricular activities, and travel off campus, so that information can rapidly be provided to contact tracers when needed.
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All students are required to promptly respond and cooperate with the contact tracing process, participate in isolation or self-quarantine when directed, and share information requested by public health authorities, contact tracing staff, and Health Services in order to facilitate this important aspect of limiting the spread of COVID-19.
Contact tracing for COVID-19 typically involves: ● Interviewing people with COVID-19 to identify everyone they had close contact with during the time they may have been infectious, including friends, classmates, faculty, etc. ● Notifying contacts of their potential exposure while maintaining the confidentiality of the identity of the person with COVID-19. ● Referring contacts for testing ● Monitoring contacts for signs and symptoms of COVID-19 ● Connecting contacts with services they might need during the self-quarantine period
QU A R A N T I NE Those identified as having been exposed through close contact will be required to participate in the quarantine protocol described below. Quarantine is a way for students who may have been exposed to COVID-19 through close contact with an infected individual to limit their contact with others as they themselves may asymptomatically or symptomatically be carrying the virus. Quarantine lasts 10 days from last exposure to the person with COVID-19, though medical guidance may alter this time period based on individual circumstances. Students in quarantine will be required to relocate to a residential space on campus designated for the care of students in quarantine. Additionally, students in quarantine will submit a daily symptom report and remain in contact with the COVID Support Team during the quarantine period. To protect privacy, contacts are only informed that they may have been exposed through close contact to someone with the infection. They are not told the identity of the person who may have exposed them. During quarantine, students must stay in their quarantine assigned bedroom and not leave for any reason except to exercise in the building’s designated location only when scheduled, or for health emergencies. They do not receive visitors. Their meals are delivered to them by dining services if the student lives on campus. Strict physical distancing (at least six feet) is required even around people in their own residential cohort. Students participate in coursework and other activities virtually until they complete the quarantine period. Off-campus students who have been told to quarantine must remain in their bedrooms except to use the restroom (if living with roommates). Friends should be contacted to deliver groceries, or meals outside your door. When not in your bedroom, you must wear your face covering at all times. This quarantine procedure means that if someone in their apartment develops COVID-19, that person will be required to isolate. Apartment-mates will likely be directed to quarantine in their housing assignments. Contacts are provided with education, information, and support to understand their own risk; the possibility that they could spread the infection to others even if they themselves do not feel ill; and how to separate themselves from others who are not exposed and monitor themselves for illness.
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I S OL AT I ON In contrast to self-quarantine, isolation is a condition for people who test positive for SARS-CoV-2 or are diagnosed with COVID-19 and who need to be separated from others. Isolation may mean temporarily moving residences if they are well enough to do so, to avoid infecting others and remaining in the isolation location until medically cleared to leave. ● Some isolation housing will be provided to residential students who have COVID-19 in a residential area that will be used exclusively for isolation and quarantine in 2020–21, subject to availability and public health guidance. ● Meals will be delivered to residential students in isolation. Students in isolation who feel well enough to do so, can continue to participate in coursework and other activities virtually until they complete the isolation period. No visitors will be permitted in isolation housing. ● Isolation assignments last for at least 10 days from the onset of symptoms. However, some students may require additional time in isolation, depending on the course of their symptoms. ● No student with a positive test will be permitted to return to their on-campus housing assignment until medically cleared by the Student Health Center. ● Students who wish to return to a permanent address away from campus rather than remain in isolation on campus will be permitted to do so and should follow CDC guidance regarding ending isolation. ● Students who require additional medical intervention during the isolation period will be referred to local area hospitals.
Expectations for Quarantine and Isolation What to expect from Student Wellness: ● Student Wellness will verbally explain the quarantine or isolation process and student expectations. ● Student Wellness will interview you regarding your contacts to ensure USD can best mitigate the spread of COVID-19. It is very important that you are honest and timely with conversations. ● Student Wellness will connect with you daily to monitor your symptoms and help support your medical needs. Please answer the phone and emails right away. ● Student Wellness will outreach to campus partners so that your basic needs such as meals and laundry are addressed. Additionally, we will ensure cleaning in needed areas occurs. ● Student Wellness will identify the end date of your isolation or quarantine. We will follow CDC guidance. What to expect from Residential Life (for those with current contracts with USD housing): ● A Dean of Students representative will serve as your primary contact for day-to-day community support. This will begin with contacting a student regarding relocating after the contact tracer has informed the student they must quarantine or isolate. ● The Dean of Students representative will be your point of contact for questions and/or concerns throughout the quarantine or isolation period. ● Students may email deanofstudents@sandiego.eduwith any questions as needed.
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What to expect from Dining: ● Dining will supply you with meals while you are in quarantine or isolation. This may be in the form of some groceries and/or meal delivery. Your living location will impact how you will receive your meals. ● If you have an active meal plan, USD Dining will use meal swipes and Dining Dollars for the meals delivered. If you do not have an active meal plan, your student account will be billed per meal delivered. What is expected from the Mail Center: ● The Dean of Students representative will coordinate assistance with your mail if needed. ● The Mail Center will deliver packages and letter mail to your space on an as needed basis. Your living location will impact how you will receive your mail. What is expected of you, the student: ● Fully participate in the on-line daily screening processes (emailed to you daily with the title “USD daily health screening survey”), fully comply with the contact tracing processing (including rapidly responding to calls and emails), report any changes in your physical health to your healthcare professional at the Student Health Center and call(619) 260-2222 (when on-campus) or 911 (when offcampus), if you need emergency medical attention. ● Remain in your living environment AT ALL TIMES and do not physically interact with others. You may leave the building only if the Fire Alarm is activated, or there is another emergency. You will be directed when and where to evacuate. ● Clean and disinfect your living space and high touch areas in order to reduce potential transmission, particularly before setting out trash/laundry. To help support your environment, some cleaning supplies will be delivered with one of the food deliveries. ● No guests or visitors are allowed in a space designated for quarantine and/or self-isolation (even students who live on the same hallway). ● Regularly check COVID-19 Campus Action Planand S tudent Guide for Spring 2021for updated information from the university, comply with the S tudent Pledge, and ensure your behavior aligns with the U SD Rules of Conduct.
R E P OR T I NG V I OL AT I ON S The Student Code of Conduct was revised for the 2020-21 academic year to include 24. Conduct that intentionally or recklessly threatens or endangers the health and safety of any person, including but not limited to, violating any health and safety requirements identified by the University or by local and state officials. The health and safety of our students, faculty, staff and the greater community is dependent upon unwavering commitment to the health and safety guidelines. If students observe others violating these guidelines, they are encouraged to report this information via the Department of Public Safety Anonymous COVID-19 Report. Please provide as much detailed information as possible including the names of students, address where violations occurred, etc. This information is extremely important to our contact tracing efforts.
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Recovery and Vaccination When You Have Recovered from Previous SARS-CoV-2 Infection For persons who remain asymptomatic following recovery from COVID-19, retesting is not necessary during the first 3 months after the date of symptom onset or date of the test. If you have tested positive off campus, please send your results to contacttracing@sandiego.edu. When a positive test occurs less than 3 months it is possible that the positive test represents a new infection or a persistently positive test associated with the previous infection. If a positive test occurs more than 3 months after a previous infection, notify the Student Health Center as the possibility of reinfection will be considered. Although reports of re-infection are uncommon, this is expected.
When You’ve Been Fully Vaccinated COVID-19 vaccines are effective at protecting you from getting sick. Based on what we know about COVID-19 vaccines, people who have been fully vaccinated can start to do some things that they had stopped doing because of the pandemic. People are considered fully vaccinated: ● 2 weeks after their second dose in a 2-dose series, such as the Pfizer or Moderna vaccines, or ● 2 weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine If it has been less than 2 weeks since your 1-dose shot, or if you still need to get your second dose of a 2-dose vaccine, you are NOT fully protected. Keep taking all prevention steps until you are fully vaccinated.
We’re still learning how vaccines will affect the spread of COVID-19. Until we know more continue taking precautions such as: ● Wear a face covering. ● Stay at least 6 feet apart from others. ● Avoid crowds or gatherings. ● Maximize good ventilation and airflow and avoid poorly ventilated spaces. ● Delay domestic and international travel if possible. If you do travel, you will still need to follow CDC requirements and recommendations. ● Continue to watch out for symptoms of COVID-19, especially if you’ve been around someone who is sick. If you have symptoms of COVID-19, you should contact the Student Health Center, get tested and stay home and away from others until cleared by the Student Health Center. ● Continue with routine/surveillance testing as required of students in residential areas and in on-campus classes. ● Continue to follow the prevention guidance at USD.
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What is new if you’ve been fully vaccinated: ● You can gather indoors with fully vaccinated people without wearing a mask. ● You can gather indoors with unvaccinated people from one other household (for example, visiting with relatives who all live together) without masks, unless any of those people or anyone they live with has an increased risk for severe illness from COVID-19. ● If you’ve been around someone who has COVID-19, you do not need to stay away from others or get tested unless you have symptoms. ○ However, if you live in a group setting with roommates and a roommate has COVID-19, contact the Student Health Center because you may still need to stay away from others for 14 days and get tested, even if you don’t have symptoms. ● Generally, you can refrain from quarantine and testing following a known exposure if asymptomatic.
Spring 2021 Hybrid Learning Experience CL A S SROOM E X PE R I E NCE ● USD will operate under a low-density model for the upcoming semester when state and county guidance determines it is safe to do so. While some courses will be taught through a hybrid model, others will be remote. ● Courses that are all remote will have an “R” next to the section number on your schedule. Most classes will be delivered using a combination of in-person and Zoom. ● All classes will accommodate students who cannot return to campus but want to continue course work at USD. There will be many ways to support you. ● We will reduce the number of students on campus and in classrooms at one time. For hybrid classes that have too many students enrolled to ensure physical distance is maintained in the classroom, students will be given a rotation schedule that will indicate what days you can be “in-person” and what days you will participate via Zoom. ● Our facilities management team has visited every classroom on campus and measured the seating capacity while maintaining physical distancing guidelines. Sit only in the chairs indicated. ● To protect the health and safety of the community, students, faculty, staff and visitors must wear face coverings over their mouths and noses while on campus in all hallways, public spaces, classrooms, and other common areas. Signage in classrooms will indicate no food or drink in the classroom and this is a general expectation. It is reasonable there may be times individuals need to quickly lift or remove their face covering to hydrate with water or nourish themselves in non-designated dining spaces. Please limit this behavior in an effort to support the well-being of the whole community and when possible inform your instructor prior to engaging in such behavior during an in-person class. ● Faculty members will still have office hours and be available for individual questions, advising, and mentoring sessions. For Spring 2021, professors will conduct meetings and office hours virtually. ● Any students enrolled in spring semester LLC Courses that will not be remote, and who want to be seated in the classroom (hybrid model), must email OneStop at onestop@sandiego.edu to change their learning model from remote to in person. ● The university has enhanced the technology in many classrooms.
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● When the libraries are open for visitors, maintain at least 6 feet of physical distance and wear your multilayered face covering. The library teams are ready to serve all students remotely. There are a wide variety of ways they can provide the materials you need to succeed.
R E MO T E L E A R N I NG ● Students may check their schedules to see if their course will be hybrid or remote. Courses with an (R) designation will be remote only. Other courses will be hybrid, and faculty will share opportunities for in-person learning. ● Students may choose to participate in their courses remotely, even if the course is being taught in a hybrid model. ● The first week of classes for the Spring 2021 term, and the week following spring break will be remote to ensure time for COVID testing and notification of results. The method of course delivery for the remainder of the semester will be decided based on state and county guidance. ● Be sure you have adequate internet access in your learning environment. Check with your provider to see if they are offering specials to students to ensure you will be ready to go for classes. ● Ensure hardware and software are functioning properly prior to a Zoom/Panopto class session. Test all technology (including camera/video, Wi-Fi, and screen sharing) before your Zoom/Panopto meeting. If you have technology needs and cannot financially support your learning tools, please apply for assistance by completing the Financial Assistance for Academic Needs Request application. ● If possible, purchase over-ear noise cancelling headphones to limit auditory distractions from your environment. Additionally, microphones that are part of the headphone set (instead of the microphone of your tablet, phone or computer) are ideal for cancelling noise that may exist in your environment. Use headphones while on Zoom to minimize noise and to hear more clearly. ● Consider purchasing blue-light glasses to reduce eye strain. ● Practice the 20-20-20 rule: every 20 minutes, look at something that is 20 feet away for 20 seconds.
Environment ● Find a comfortable space where you can focus and limit distractions. Be sure you can be seated in a chair, rather than your bed, as our bodies are trained to sleep when we are in our bed. ● Organize your space. Make sure you have the required books, materials, and software for each course within hands’ reach. ● Limit distractions. ○ Place your phone on airplane mode when you are in class, working on homework or studying for an exam. ○ Hang your schedule on your door, or better yet “in class” or “studying” signs on your door to prevent interruptions. If you share a room or learning space, discuss in advance how you will share the space. ○ Consider your background. When you are in class, will the items in the screen behind you be distracting to others? If so, consider using a virtual background if your system allows. ● Take breaks. Between classes be sure to get up, walk around, stretch, grab a snack, and use the restroom as necessary. Try to take a 10-minute break every 50 minutes to avoid Zoom fatigue. ● Communicate with others in your household when you will be in virtual class or studying to minimize interruptions and/or distractions.
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Be Prepared ● As soon as you receive your syllabi, add your class time as well as all of your readings, homework, projects, quizzes and exams on a calendar (consider Google Calendar, which allows you to colorcode each course). Carve out the anticipated amount of time for each assignment study time and add these to your calendar as well. Commit to following your schedule. ○ You can also create a Weekly Schedule using these Time Management resources. ○ Make note of your professor’s virtual office hours and consider adding them to your schedule as a regular, recurring appointment reminder on your calendar. ● Consider how you are “showing up” for class. Log into the Zoom two minutes before class is expected to start. ● Take notes as you would in an “in-person” class. Have your notebooks, and utensils ready to go. ● Keep your camera on, unless instructed otherwise. This allows for the instructor to “get a read” on the class and determine who is following along and engaged. It also allows them to gauge whether students are comprehending the material as they are presenting it. ● Dress appropriately. You may be in your bedroom, but present yourself in your virtual class as you would on campus. This will help you get in the “mindset” for learning. ● Prioritize self-care: be sure to eat nutritiously, drink water and as much as possible set a regular sleep/ wake routine.
Stay Engaged ● If your location is in a different time zone that prohibits you from attending class “live,” (i.e. 2AM) let your instructor know ahead of time. Also discuss the possibility for office hours at a mutually agreeable time. ● Write down questions you have regarding the class material, and follow up during your instructor’s virtual office hours. ● Maintain open communication with your professors - remember that they are still available for academic support. ● Create virtual study groups with peers to reinforce understanding and stay connected. ● Sharing your schedule/plan/goals with others (peers, family) to increase social accountability. ● Close all other tabs on your computer while you are participating in class to reduce the temptation to go on social media, check out sports scores, browse sales, etc.
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Expectations for Student Participation in Online Classes Student expectations for behavior in your online or virtual classes are the same that it is for in-person classes. Dress properly, do not gesture inappropriately, and do not move from room to room, use the restroom, or engage in other distracting activities during a class session. ● To preserve a respectful learning environment and protect student privacy, it is a violation of the Honor Code to: ○ Record, take screenshots or pictures of, or otherwise reproduce class sessions. ○ Disclose or circulate the link to or URL of class sessions, recordings, or copies of recordings to anyone, for any reason. ○ Invite or permit anyone not enrolled in a class to attend a class session—either virtual or in person — without the express permission of the instructor. ● Students are advised that: ○ Instructors can use Zoom/Panopto to record class sessions, and such recordings may be posted on Blackboard. ○ Instructors can use Zoom/Panopto to record class sessions, and such recordings may be posted on Blackboard. If an instructor uses Zoom/Panopto to record a class session, Zoom/Panopto provides audio and visual indicators to inform you when the recording starts, stops, is in progress, and is paused or resumed. ○ Links to Zoom/Panopto class session recordings will be removed from Blackboard at the end of the academic term. ● Always attend Zoom/Panopto sessions prepared: Students are required to prepare for every class session by reading and understanding assigned materials. ● Use of Respondus for exams: Students must download appropriate software as required and complete a practice test well in advance. Respondus is a browser that locks down the testing environment within a learning management system to prevent cheating during exams. ● Technical support: Faculty do not provide technical support. Students are expected to seek out technical support needed prior to a Zoom/Panopto class session. The ITS Help Desk can be reached at help@sandiego.edu or (619) 260-7900. ● Avoid distracting or inappropriate items in your Zoom/Panopto background: Ensure that your video background is clean, tidy, and avoids personal or potentially offensive objects in view. ● Avoid having others in the room while a Zoom/Panopto class is in session: It is distracting for other participants to have others (including animals) during your Zoom/Panopto session. ● Unmute Video feature: It is recommended that you enable your Zoom/Panopto video feed. Many courses require students to participate via live video feeds. This allows for the instructor to “get a read” on the class and determine who is following along and engaged. It also allows them to gauge whether students are comprehending the material as they are presenting it. ● Mute your microphone: Always mute your audio until you are ready to discuss or interact to avoid detracting from others’ learning by subjecting others to your background noise. ● Be attentive/be present: Please show respect to the instructor and other students by remaining attentive and engaged throughout the entire video session.
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● Look into the camera when you are speaking: This will allow others to see your eye contact instead of looking down at the screen. ● Focus only on the Zoom/Panopto class session: Do not work on other tasks (like checking email or texting) during the virtual class session. ● Mute cell phone alerts and ringtones: Turn off notifications on all devices, including the computer, during class time and make sure your cell phone is on silent. ● Do not interrupt: Do not interrupt or attempt to speak over other people when they are speaking. ● When you want to speak: Unmute your microphone, raise your hand as you would in an on-ground class, and wait until you are identified by the course faculty. ● Chat feature: Please use the chat feature to communicate relevant class information and be aware that chat information can be reported to the instructor. However, your instructor may ask for you to participate verbally or may request that you utilize the raise hand feature (Note: There are times when the chat feature may be disabled by the instructor). Know that if you private chat others during a Zoom course or break out room, the chat will be viewable by the instructor. ● Be mindful of your background lighting: If you are sitting in front of a window, you may be completely darkened by the light coming through the window. Your overhead light also might need to be turned off or dimmed. ● Sign out from Zoom/Panopto sessions: Remember to sign out or click on the lower right- hand screen area of Zoom/Panopto to “leave the meeting” when the session is finished.
Studying and Working on Assignments Remotely ● Consider scheduling time throughout your week to study, work on assignments, and read. ● Try out different time management strategies that allow you maximize productivity, breaks, rest, etc. to reduce screen time. Checkout these recommendations. ● If you usually study in a coffee shop or library, ask yourself what kind of environment helps you study. See if you can recreate that at home. Maybe it’s studying in a chair, rather than on your bed or couch, or moving to a new spot when you change tasks. ● To reduce blue-light causing fatigue on your eyes, consider what can be done on paper, scratch, notebooks, physical books, on audio compared to reading electronically. If electronically, consider changing the settings on your device to reduce the amount of blue light. To the extent you are able, attempt to change your environment as much as possible – give your mind and eyes a break from screens when possible by going outside or engaging in physical activity. Technology Resources:
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Student Technical Resources
Network Recommendations
Technology Resources at a Glance
University of San Diego
Spring 2021 Campus Experience D A I LY S CR E E N I NG Each day, students who are expected on campus (residential students, students enrolled in on campus classes, on-site student employees, etc.) will receive an email from the USD COVID-19 Action Team containing a self-declaration daily health check that asks faculty members, staff, and students to report health symptoms, recent travel and exposure to others with COVID-19. Screening that rules out symptoms, travel and exposure will generate an automated notification that certifies the person to enter campus on that day. Note that students who live on campus are expected to remain in their rooms until they receive the notification. ● All students, faculty and staff must be screened daily before entering any campus building. ○ If your temperature is below 100°F, you will receive a wristband that will allow you to have access to buildings, classrooms, laboratories, dining spaces and other areas on campus. ○ If you do have a temperature in excess of 100°F, a secondary temperature reading may be taken by waiting 2-3 minutes and re-scanning. ● Students with temperatures of 100°F or more will be prohibited from being on campus and will be advised to return home or to their residence hall and contact the Student Health Center; student employees must also notify their supervisor and the Student Health Center. ● If you are taking public transportation to get to USD, wear a multilayered face covering and maintain physical distance from other passengers. Once on campus, wash your hands as soon as you can.
C A MPUS E X PE R I E NCE A ND I N V OLV E ME N T Developing and maintaining relationships with your peers, as well as faculty members and staff is critical to the college experience. There’s plenty of room for creativity this semester as you find ways to stay connected. ● If you want to get some help identifying organizations you might be interested in, our Involvement Consultants (trained undergraduate students) are here to help! ● Meet with friends in open spaces on campus when gathering is permitted in San Diego County. ● Depending on the tier San Diego County is in at the time, outdoor programmatic and recreational opportunities may be available for small groups of students as County guidance permits. The Core Connect Program is a great resource to check to identify what gatherings (if any are permitted). The Core Connect website is a great tool filled with creative ideas for connection. You can locate more information on Core Connect on the university’s COVID-19 website, under the student tab. ● Host Google Hangouts or Zoom meetings with friends. ● Meet with friends in open spaces on campus when gathering is permitted in San Diego County. ● Join student organizations. There are over 150 to choose from! This quick video will help you learn to navigate the Torero Orgs website. ● Participate in virtual and hybrid events offered by Torero Program Board. Check out the Blue Buzz or Graduate Student Life Newsletter which shares the upcoming events! This video provides tips on how to find out what’s happening.
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● Explore all that San Diego or your local community has to offer. Being outside and enjoying the fresh air in parks, beaches, mountains and desert areas are all encouraged, provided you continue to wear your face covering and practice physical distancing when in the presence of others. ● Campus recreation activities including fitness centers, the pool and tennis courts are available. See the Campus Recreation website for more information. Outdoor gear including surfboards, bicycles, paddle boards, etc. are available for rent through Outdoor Adventures. ● All of your resources on campus are still available to you. Please reach out to the Wellness areas (Counseling Center, Student Health Center, Center for Health and Wellness Promotion, Campus Recreation, and the Disability and Learning Difference Resource Center). They are here to support you during this challenging time. Going through this pandemic is not easy, please know you are not alone! To learn more about these resources, go to sandiego.edu/wellness.
Core Connect Core Connect is a campus-wide initiative to enhance opportunities for students to safely gather for interpersonal connections during the Spring 2021 semester in ways that support well-being, as well as current health and safety guidelines. County data (e.g. tiers) and university guidelines will determine what is permitted. On-campus guidelines may be more restrictive than the county. To find what Core Connect tier we are in and to watch for new and fun opportunities to gather as safely as possible on campus this spring, visit sandiego.edu/onward/coreconnect. Purple Tier – Party of One Everyone should stay home except to take care of essential needs, go to an essential job, school activities, medical appointments, and independent outdoor exercise. While in the Purple Tier, we encourage our community members to participate in the approved individual activities/events as noted in the MySanDiego events section. Purple Tier – Core of Four In this tier, community members are allowed to participate in the approved Core of Four activities/ events. Core of Four is a social bubble of four people from no more than 3 households, as noted in the MySanDiego events section. Please continue to follow the listed health and safety guidelines, keep your social bubble small to promote being as safe as possible. Red Tier – Tight Ten In this tier, we encourage our community members to participate in the approved Core Connect activities/events in groups of up to 10 (10 individuals or 2 to 3 Core groups) as noted in the MySanDiego events section. Please continue to follow the listed health and safety guidelines, keep your social bubble small to promote being as safe as possible. Orange Tier – Finally at 50 In this tier, we encourage our community members to participate in the approved Core Connect activities/events in groups of up to 50 individuals as noted in the MySanDiego events section. Please continue to follow the listed health and safety guidelines, keep your social bubble small to promote being as safe as possible.
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Residence Hall Guests Resident students can visit one another in their rooms and lounges. Facial coverings and social distancing are required. Each resident student may have one guest at a time. The guest must be another residential student. Non-resident students and non-students may not enter the residence halls. If family members have a need to visit their student, they should contact housing@sandiego.edu for guidance.
Residential Experience ● Cover your nose and mouth with a tissue or the inside of your elbow if you cough or sneeze. Dispose of the tissue properly and clean any surfaces that may have been affected. Properly wash your hands or use hand sanitizer afterward. ● As usual, students are responsible for cleaning their own bedrooms, apartments and other noncommon spaces. Students should follow CDC recommendations when cleaning their individual spaces. Clean and disinfect high-touch surfaces (e.g., tables, hard-backed chairs, doorknobs, light switches, phones, tablets, touch screens, remote controls, keyboards, handles, desks, etc.) daily in their bedrooms and other non-common spaces. The CDC recommendations provide information for cleaning different types of surfaces, including porous surfaces, non-porous surfaces, and electronics. Students are responsible for bringing appropriate cleaning supplies. ● Students are encouraged to visit with others outdoors or in communal spaces on campus and in the community as current guidelines allow and while following all preventative measures. ● In the orange tier, residential lounges will be open for student study. Please adhere to the capacity limits as noted on the signage. Masks must be worn, and students must remain 6 feet apart while in these spaces.
C OPL E Y L I BR A R Y The newly renovated Copley Library is open for limited use. This video provides an overview of the library renovation. The library's accessible pathways can be viewed here. The hours of the library can be found here. As part of our efforts to prevent the spread of COVID-19 and ensure a safe and healthy learning environment during the COVID-19 pandemic, the library has developed the following guidelines for library users to follow during our limited re-opening. At this time, due to COVID-19, we are allowing USD student/faculty access by reservation only. Seats are available for reservation on the ground floor of Copley only. Copley’s upper level is not accessible to patrons at this time. Please enter the building through the new entrance across from the Learning Commons. Before arrival, library users must: 1. Reserve a seat before arrival using our seat reservation system linked from our homepage and agree to all terms and conditions outlined on the reservation submission page. If you arrive without a reservation, available seats can be booked on a first come, first served basis. 2. Complete USD COVID-19 daily screening protocols and obtain a health screening wristband before entering the library.
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Upon arrival, library users must: 3. Enter and exit the library following the signs and arrows indicating “Entrance Only” and “Exit Only.” 4. Stand on the next available social distancing marker inside the entrance. 5. Show your health screening wristband and your Torero ID to check-in at the Access Services counter and go to your reserved seat. 6. Wear a protective face covering at all times. 7. Maintain no less than six feet of distance from all persons working and studying in the library. 8. Heed all signage posted throughout the building regarding space occupancy and access, hygiene and other safety protocols. 9. Avoid eating and drinking during your visit. Protective face-coverings must be worn at all times and food and drink are prohibited in Copley Library at this time. 10. Avoid moving furniture. In order to ensure library spaces are properly distanced during COVID-19, patrons are prohibited from moving any furniture, and must stay in their reserved seat while studying. Being sure to maintain proper distance from others at all times. 11. All areas in the library during COVID-19 are for quiet individual study only. 12. Treat all library staff and patrons in a courteous and respectful manner consistent with USD’s Core Values. These guidelines are in accordance with USD’s Rules of Conduct. Those patrons unable to adhere to this code of conduct will be asked to leave by library staff or public safety. Enjoy your visit and thank you for your cooperation.
S T UD Y E X PE R I E NCE USD’s exterior spaces, including 750 seating spaces are available for individual study, research, and class participation. In addition, several spaces within buildings will be available for individual student work. USD’s newest building, the Learning Commons, will be open for individual studying during limited hours.
D I N I NG E X PE R I E NCE ● Our dining services staff have taken additional precautions to ensure the well-being of our dining facilities and services. Watch video. ● The density of all dining spaces on campus has been reduced and students are encouraged to dine outside as much as possible. Currently, county health orders do allow indoor dining. Students will pick up their food to go and dine outside or in their rooms, or they may choose to dine inside the building.
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Remote/Virtual Student Organization Protocols These protocols will be in place during USD’s Core Connect “Party of One” and “Core of Four” gathering sizes/tier level. Visit the Core Connect website to see USD’s current tier level.
CL UB ME E T I NG S A ND E V E N T S All club meetings, activities, programs, and events will be hosted virtually. Meeting and event guidelines are as follows: ● No meetings/events may be deemed “mandatory” by a student organization, so members may prioritize their health. ● Accommodations (ie. phone option) should be available for those with internet and computer issues. ● Open meetings/events must be made available to all undergraduate members of USD, closed meetings/events can use a password to limit attendance.
Event Registration ● Event registration will be required for ALL virtual events. ● Student organizations hosting virtual simple meetings (virtual meetings hosted via Zoom with no outside services, speakers, attendees, waivers etc.) are not required to submit an EvR for approval. This includes most GBM meetings. ● EvRs are required for virtual meetings if any of the following are applicable: ○ The club plans to request ASGBC funding ○ The club plans to have GrubHub at their meeting ○ External speakers or performers will be present ○ There will be contracted services or vendors (i.e. production services, merchandise sales, etc.) ○ The meeting is open to people outside of the USD community ○ Minors will be attending without a legal guardian present ● Event schedulers will be required to complete the online 2020-2021 Event Scheduler Training. ● The Student Org Events Panel will be held in a virtual format. SAI will continue to require student hosts to use this space for event questions and approval.
Funding ASGBC will continue to meet to allocate funds to student organizations during the Spring semester. Updated ASGBC funding guidelines are available here.
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Hybrid Student Organization Protocols The protocols will be in place during USD’s Core Connect Red Tier – Tight Ten and Orange Tier – Finally at 50 gathering sizes/tier level. Visit the Core Connect website to see USD’s current tier level.
CL UB ME E T I NG S Student organizations may host club meetings virtually or in-person. All official in-person meetings must be hosted in an on-campus, reservable space and clubs must follow USD’s “Core Connect” gathering protocols. Trained Core Connect safety monitors must be present at all in-person club meetings. Meeting guidelines are as follows: ● No meetings may be deemed “mandatory” by a student organization, so members may prioritize their health. ● All in-person meetings must also provide a virtual option to accommodate vulnerable students/staff.
EVENTS Student organizations may host events on-campus,as long as the event adheres to USD’s Core Connect gathering protocols (for the number of individuals permitted to gather, location of gatherings, face coverings, physical distancing, etc.). Virtual events are encouraged, when possible. ● Large venues and events (concerts, comedians, speakers, conferences, etc.) will only be hosted remotely. ● Off-campus retreats, conventions, and conferences will only be hosted/attended remotely. Hybrid events, which include some in-person and some virtual components, may be offered, in alignment with USD’s Core Connect gathering protocols. This could be via a grab-and-go style, mimicking current pick-up methods for stores and restaurants. ● Pick-up times should be pre-scheduled as much as possible to minimize crowding of pick-up area. ● Grab-and-go events should have an alternative option for students who are vulnerable or feeling sick (delivery or friend pick-up). ● No events may be deemed “mandatory” by a student organization, so members may prioritize their health.
In-Person/Hybrid Meetings and Events Guidelines At least 2 weeks in advance: ● Get your members trained as Core Connect Safety Monitors. We encourage several of your members to be trained, so everyone can share the responsibility of enforcing Core Connect guidelines. Core Connect Safety Monitors will be required to be in attendance for any event that requires space reservations on campus. ○ For Core Connect – Tight Ten, 1 Core Connect Safety Monitor will be required to be present during the entire event. ○ If we progress to Core Connect – Finally at 50, 2 Core Connect Safety Monitors will be required to be present during the entire event. ● Reserve space on-campus through EMS, as usual.
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○ If your event is hybrid, reserve space on campus and indicate in your reservation what virtual platform you will be utilizing. ○ The ability to have chairs/tables may be requested, but will be at the discretion of the building scheduler. At least 1 week in advance: ● Attend the Student Org Events Panel to review Core Connect guidelines (required). ● Start marketing your event. ○ Core Connect events open to members outside your organization are required to be put on MyPostings: → In the Department Website section, select Torero Life. → In the Where to Post section, check USD: Core Connect. ○ If the event is in-person, clarify that attendance is limited. ○ If the event is hybrid, make sure to share both the physical and virtual location. ● Attendance tracking will be required for an in-person event. Consider having an RSVP form ahead of time to track anticipated attendance. ● If you have advanced RSVPs, contact all participants ahead of time to remind them of Core Connect health and safety guidelines. Meeting/event setup: ● Set up the event exactly according to the physically distanced layout provided by the schedulers. ● You are encouraged to have the following supplies on hand for events, and may request ASGBC funding to purchase these items through the Torero Store. ○ Hand sanitizer ○ Disinfectant wipes or spray ○ Blue tape to lay down 6-foot markings for a line if you are hosting a grab-and-go event. ○ Gloves to be worn by those who are to distribute items if you are hosting a grab-and-go event. ○ Disposable masks During the meeting/event: ● Record attendance when students show up (first and last name, ID #s, emails) ○ This process should be contactless. Have one member of the group record information on paper or a personal device. ● Enforce prevention strategies including face coverings, physical distancing, and checking USD daily health clearance (wristband). ○ If an attendee at a Core Connect event is unwilling to abide by USD’s health and safety standards, the Core Connect Safety Monitor should ask them to leave. ○ If additional assistance enforcing this protocol is needed, the Safety Monitor is encouraged to call public safety at 619-260-7777. ● No food or beverage may be catered or served without additional approvals, which may be provided at the Student Org Events Panel.
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● If you cannot stay for the entire event, make sure there is another Core Connect Safety Monitor who can take over. After the event: ● Ensure participants immediately depart when the event is over. Event should be 2 hours or less. ● Your organization is responsible for retaining the attendance information for at least 2 weeks after the event date, and may be required to present this information to USD staff for contact tracing as needed.
Grab-and-Go Event Protocol This protocol is for any event where student organizations are distributing items to members or other USD community members. Members of your organization distributing the items must also follow all Core Connect safety guidelines as follows: ● At least 1 person distributing the items must be a trained Safety Monitor. ● 6-foot markings are required for this type of event to enforce a distanced line. ● Consider prescheduling pick-up times to minimize crowding of the pick-up area. ● Members of your organization should set items to be distributed on a table and step back from the table when participants arrive. Allow participants to come up to a table one-by-one to pick up their items. ● Participants should only stay at the table for the duration of the time it takes to get the item and information. No more than 3 minutes.
Event Registration In-Person or Hybrid Meetings/Events: ● Event registration will be required for ALL in-person/hybrid meetings and events. Virtual Meetings/Events: ● Our office does not require EvRs for virtual simple meetings/GBMs (virtual meetings hosted via Zoom with no outside services, speakers, attendees, waivers etc.). ● EvRs are still required for virtual meetings if any of the following are applicable: ○ You plan to have GrubHub at your meeting ○ External speakers or performers will be present ○ There will be contracted services or vendors (i.e. production services, merchandise sales, etc.) ○ The meeting is open to people outside of the USD community ○ Minors will be attending without a legal guardian present ○ Fundraisers ● EvRs are required for all events. ○ Events are any virtual experience open to students outside of the organization membership. ● Event schedulers will be required to complete the online 2020-2021 Event Scheduler Training. ● The Student Org Events Panel will be held in a virtual format; SAI will continue to require student hosts to use this space for event questions and approval.
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Funding ASGBC will continue to meet to allocate funds to student organizations during the Spring semester. Updated ASGBC funding guidelines are available here.
S T UDE N T ORG A CC OUN TA B I L I T Y Violation of guidelines by student organizations will result in a conduct process through the ASG Judicial Branch. Violations by individual students will be documented and referred to the Office of Ethical Development and Restorative Practices. If you have any questions regarding these updates, please email sai@sandiego.edu. Our office is also happy to assist your organization as you adapt your plans to align with these new protocols. If you would like to set up a meeting with a member of our staff, please email usdinvolvement@gmail.com.
Graduate Student Organizations Graduate Student Organizations will follow the same guidelines and procedures as undergraduate student organizations as indicated in the graduate organization training. Questions or concerns should be directed to: gradlife@sandiego.edu.
OF F -C A MPUS During this health pandemic, it is imperative that students refrain from organizing, hosting or attending events, parties, or other social gatherings off-campus. We have seen through national media how the irresponsible acts of students at other campuses have impacted their communities. While it can be very tempting to take off your multilayered face covering and relax your prevention efforts, please remember your exposure to others follows you in all environments. Gathering in groups larger than the county recommends at the current time places you, as well as your faculty members, friends, and USD employees at risk of contracting COVID-19. It is critical to follow all San Diego County guidance as you consider what you do off-campus. Don’t forget your local community resources. If you are living in San Diego county 2-1-1 is a critical resource for needs related to housing, food insecurity, legal matters and health, including COVID-19 testing.
T R AV E L Students will generally not be permitted to participate in university-sponsored travel in Spring 2021. USD strongly advises students to refrain from personal travel until such time as they return home or move elsewhere after the semester has concluded. This means that students should refrain from travel over weekends, or otherwise from the time they arrive at the start of the spring term until the end of the semester.
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University Responsibilities The university requires all students who will be coming to campus to be RT-PCR tested for the virus to campus, and will provide the opportunity for this necessary testing. If an employee or a student tests positive for the virus, USD will respond with its established protocols and procedures. USD has taken steps to improve prevention efforts across campus. These efforts include: ● Improved physical distancing measures. ○ Some entrances to classroom buildings will be controlled to allow physical distance. ○ The number of students has been reduced in each classroom. ○ Classroom seating has been modified to ensure at least 6 feet of distance between students. Although much of the furniture remains, desks/tables have been marked where it is appropriate to sit. Similar measures have been taken in the various dining, lounge, library, and residential facilities as well as other high-traffic areas across campus. ● Acquisition and distribution of sanitation supplies. ○ USD has purchased more than 1,000 portable hand-sanitizing stations and distributed them in high-traffic areas. Sanitize your hands when you enter a building. ○ It is also our intention to provide disinfecting wipes for students to clean and disinfect their desks or work surfaces. If disinfecting wipes are not available, we may provide spray-bottles and paper towels for faculty members and students to utilize in the classrooms. ● Cleaning of facilities ○ Custodial staff are committed to clean classrooms in between classes as frequently as is reasonably possible, especially when there are gaps in the day when classrooms may be empty. ○ Deep cleaning of classrooms will occur each night ○ Restrooms and high touch surfaces (i.e. doorknobs) will be cleaned more frequently ● Classrooms and labs ○ Faculty and students are expected to wear multilayered face coverings when in the classroom. ○ If a student does not or will not wear a multilayered face covering in class, the faculty members have the authority to tell the student to leave the class. ○ Eating and drinking in classrooms and labs is not permitted. ● Elevators ○ Floor stickers designate where to stand in each elevator. ○ The occupancy of elevators has been reduced to promote physical distancing. ● Outdoor spaces (and outdoor classes) ○ Maintain physical distancing and wear your multilayered face covering as appropriate.
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● Eating and shopping on campus. Watch video. ○ Contactless transactions will be supported by a variety of orders and payment technologies. ○ Hygiene and handwashing of foodservice employees will be supported with real-time contamination feedback technology. ○ Entrance signs encourage customers and staff to follow COVID-19 guidelines for safety. ○ Entrances to dining and retail spaces will be controlled to allow for physical distance. ○ Floor markings will designate 6 feet of space where lines typically form. ○ Plexiglass guards have been added where transactions occur at high-traffic locations. ○ Seating in public areas and dining areas will be reduced or spread out per local and state guidelines. ○ All food will be served as individual portions rather than buffet-style. ● Tram services ○ All trams riders must wear a face covering. ○ Tram Ridership: Drivers will ensure that all passengers entering or riding on the tram are wearing multilayered face coverings at all times. ○ Trams will be limited to no more than 12 passengers, which includes seating and standing in designated positions to ensure physical distancing. ○ Maintain physical distancing while waiting for the tram. ○ Tram routes may be updated or increased as needed to best achieve campus servicing needs. ○ Trams will be cleaned, and drivers will wipe down seats and handrails after each drop off. ○ Thorough cleaning of the trams will be performed twice per day and deep cleaning once per week or as needed to maintain a clean environment. ● Residence halls ○ The custodial team will work to clean residential common spaces, including common bathrooms, on a scheduled basis consistent with CDC and other public health guidelines. This schedule will be posted in residential areas.
Student Guide for Spring 2021
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Resources Please consult the following resources for more assistance and information: USD COVID-19 Campus Action Plan sandiego.edu/onward
2-1-1 San Diego 211sandiego.org
San Diego County Health Department sandiegocounty.gov
Emergency Services Off Campus Dial 9-1-1
CDC cdc.gov
This information is based on the date of this publication and may change. Return to this document in the USD’s COVID-19 Campus Action Plan website for the most up to date information.
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