NORTHERN CALIFORNIA WEDDING PLANNING & DESIGN Sacramento - SF/Bay Area - Napa/Sonoma - Lake Tahoe
about gigi mallatt events
At Gigi Mallatt Events, we are committed to curating the perfect experience for your special day. Through personalized styling, detailed planning, and flawless production, we create timeless events designed to highlight your style, your dreams, and most importantly, you. By providing custom planning and design services, we begin crafting your perfect event from the moment we meet and take great care to ensure every detail is in place – right down to the last slice of cake.
MEET GIGI
With a background in education and a true passion for creating memorable celebrations, Gigi Mallatt has a special affinity for both logistics and aesthetics. By bringing these skills together in a delicate balance, Gigi has made it her mission to cultivate bespoke events tailored to her clients. Her outgoing nature, design savvy, and adoration for personal details make each of her events an unforgettable experience while her calm demeanor and constant poise ensure a relaxed and enjoyable atmosphere for clients, wedding professionals, and guests alike.
Lover of simple luxuries Cupcakes and charcuterie boards are my love languages Anthropologie addict
collections We offer a variety of collections, as no two events are alike. Each level of service is tailored to meet your event’s specific needs. If you are unsure where to start, please contact us and we can assist in determining what works best for you.
EVENT MANAGEMENT
This service is typically referred to as “day of” or “month of” coordination. Our relationship begins upon booking, and we are a resource you can refer to throughout the entire planning process. Two months before your wedding day, management of the logistics will commence, and we will notify all of your wedding professionals to refer to us as a point of contact. Included in this collection are the following: • Unlimited Communication-Unlimited contact via phone and emails throughout the planning process • Point of Contact-Point of contact for all vendors two months before your event • Planning Meetings-Two organizational meetings during the weeks leading up to the wedding to discuss and gather itinerary {created together}, vendor information, any questions, and most importantly-get to know your vision, expectations, and the bride/groom as a couple • Final Walk Through-Coordinate venue walk through of ceremony and reception site to view your plan for set up • Confirm and Communicate a Timeline-In the final two months, all vendors will be contacted to begin the process of creating a timeline • Direct rehearsal-Up to 2 hours On the day of the wedding we will oversee everything {up to 10 hours}, including: • Oversee Ceremony/Reception Site-Oversee set up & tear down by vendors {tear down for 1hr after event ends} • Greeting and Directing All Vendors- Guide the set-up of rentals, florist, DJ/Band, lighting, escort cards, cake, etc. • Vendor Payments-Distribute gratuities and/or final payments to vendors on your behalf • Finishing Touches-Ensure all vendor-provided services are as requested and complete per the contract • Cue Music for Wedding Party-Processional + recessional • Reception Coordination-Coordinating the reception to ensure everything flows smoothly • Assist With Any Needs, Questions, Concerns • Gather and Ensure Arrangements are Made-Gifts, guest book, toasting flutes, and any other personal items • Handle Any Unexpected Occurrences • Bride/Groom Emergency Kit • Bridal Attendant while getting ready
starting at $2,000
PARTIAL PLANNING
Our partial planning collection entails everything included in the event management collection in addition to vendor management {point of contact, schedule all appointments/ meetings, personalized online planning tools to ensure you stay/remain on track} throughout the entire planning experience. Additions may be added as a la carte items to create a bespoke planning service. They include the following: • Event Design & Production • Budgeting Services • Vendor/Wedding Professional Referrals • Guest Management
starting at $3,500
client raves
Gigi delivered the wedding of my dreams! I cannot thank Gigi enough for all of her hard work to make our wedding so special! Leilani, bride
FULL PLANNING & DESIGN
Designed for the couple that has ideas and a vision for their wedding day, but simply does not have the time and/or would like professional guidance throughout the entire planning process. If you prefer to do a few small things, but want the luxury of having someone else handle all of the design details, logistics, and planning that goes into a wedding, then this level of service is for you. • Complimentary Initial Consultation • Online Planning Tools • Budget Analysis/Management and Contract Review • Determining Your Style • Style and Theme Assistance- Assist with creating or establishing a style and theme • Color Palette Creation • Custom Design Proposal and Table Mock Up • Oversee and Direct Set Up -Oversee and direct vendor/ decor set up on the day of the wedding to ensure everything is set up per the contract • Comprehensive Venue Search -Find and visit 3 venues that match the couple’s style and budget with or on behalf of the couple. If done on my own, photos/videos will be presented to the couple along with a report/proposal. • Unlimited Communication -Unlimited contact via emails/ phone calls throughout the entire process • Customized Vendor Referrals -Vendors that match your style and budget will be sourced, contacted, and event proposals will be requested and reviewed before presentation to the couple. We only move forward with your “seal of approval” • Vendor Meetings -Scheduling for all vendor meetings and attendance to as many {or all} vendor meetings alongside the couple or on behalf of the couple. If attending on
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FULL PLANNING & DESIGN CONTINUED
behalf of the couple, event proposals are requested and reviewed before presentation to the couple. • Final Walk Through -Coordination of final walk-through at ceremony/reception sites to determine layout and set up. • Guest Accommodations -Coordinate a hotel room block for guests • Create Wedding Day Itinerary- Contact all vendors and create a timeline per their requirements • Vendor Relations -Confirm and communicate a timeline with all vendors. The Wedding Planner becomes a “Point of Contact” for all vendors from the very beginning to contact with any questions, concerns, etc. • Direct rehearsal -Up to 2 hours • Wedding Day Attendance -Up to 10 hours • Receive All Deliveries • Greet and Direct All Vendors • Vendor Set Up -Guide the set-up of rentals, DJ/Band, lighting, escort cards, cake, etc. • Vendor Payments -Create a payment schedule for all vendor payments with a monthly reminder as to what is due in a particular month and distribute gratuities and/or final payments to vendors on your behalf on the rehearsal/ wedding date • Finishing Touches -Ensure all vendor provided services are as requested and all finishing touches are complete • Cue Music for Wedding Party- Assistance and coordination of the processional and recessional • Reception Management -Coordinating the reception to ensure everything flows smoothly • Assist With Any Needs, Questions, Concerns • Gather and Ensure Arrangements are Made- Gifts, guest book, any personal items • Handle Any Unexpected Occurrences -Available and ready to handle any unexpected occurrences • Bride/Groom Emergency Kit • Bridal Attendant while getting ready
starting at $6,000
client raves
Gigi kept her promise that my day would be worryfree! She took the stress away and kept the fun of planning a wedding! Having a wedding coordinator was the BEST decision I have ever made! Christie, bride
frequently asked questions
client raves
Thank you, thank you, thank you! You made our weekend and the last two months go by so easy. Everything was amazing! Kathleen Van Sant
HOW LONG HAVE YOU BEEN PLANNING/EXECUTING EVENTS?
I have been a wedding planner/business owner since 2012; however, I have been in the wedding/events industry since 2010. To be quite honest, this career path is one that found me. With a Masters degree in Education and almost 10 years of teaching experience, my original intention was to be in education. But, I wasn’t inspired and knew I had to find something that would feed my creativity and allow me to apply my organization skills. With a natural entrepreneurial spirit, I took a leap of faith, and GME was born!
IS PLANNING YOUR FULL TIME JOB?
Absolutely! Planning a wedding is a full time job, and six days a week, we are fully committed to the needs of our clients and wedding professionals alike.
WHAT MAKES GME DIFFERENT FROM OTHER PLANNERS & DESIGNERS?
We utilize a custom three-step approach that allows us to truly get to know our clients and deliver a beautiful event design and a one-of-a-kind, unforgettable experience.
DO YOU CARRY INSURANCE?
Yes, we carry professional and general liability insurance.
HOW DO I KNOW IF GME IS A GOOD FIT FOR ME & MY EVENT?
We are not a good fit for everyone, and that is okay! We truly appreciate and love when a client trusts in our ability to provide them with a unique and personalized event design and experience. When that trust is given, we are able to work together to tell your love story to create an amazing celebration.
DO YOU HAVE SPECIFIC OFFICE HOURS?
Yes, our office ours are Monday-Thursday 9am-6pm, Friday and Saturday by appointment only. Our communication method of choice is email and we have an email response time of 24-48 hours [possibly earlier].
we cant wait to hear from you! WEBSITE
www.gigimallattevents.com
gigi.gigimallattevents@gmail.com
PHONE
510.364.8939
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