P4 programme management officer unodc

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Job Opening Posting Title:

Programme Management Officer (Head of Programme Support Team), P4

Job Code Title:

PROGRAMME MANAGEMENT OFFICER

Department/ Office: United Nations Office on Drugs and Crime Duty Station:

ABUJA

Posting Period:

10 July 2014-9 August 2014

Job Opening number: 14-PGM-UNODC-36223-R-ABUJA (E)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

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Special Notice This is a re-advertisement of job opening No. 13-PGM-UNODC-26886-R-Abuja.

Appointment/reassignment against this position is subject to funding availability. The initial appointment will be for a period of one year. Extension of the appointment is subject to extension of the mandate and/or the availability of funds. This post is advertised for temporary replacement of a staff member on extended special leave without pay. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Org. Setting and Reporting This position is located in the Programme Support Team of the Country Office in Nigeria (CONIG) Integrated Programme and Oversight Branch (IPB), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC) in Abuja, Nigeria. The Programme Management Officer (Head of Programme Support team) reports directly to the Country Representative and works in close cooperation with the Integrated Programme and Oversight Branch at UNODC headquarters in Vienna.

For more information on UNODC, please visit our website: www.unodc.org Responsibilities

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The incumbent will perform the following duties: Programme Management: • Manage UNODC’s commitments within the time and budgets agreed upon, and in accordance with results and other benchmarks of the project documents and the Contribution Agreements with the European Union (EU) and other donors.

• Advise and support Project Coordinators and experts in project implementation, and assure adequate monitoring and evaluation of projects and the Country Programme Document. Review relevant programmes and projects. Contribute to developing draft programme and project ideas. Review, finalize and submit project progress reports.

• Provide quality assurance and oversight of programme and project documents and oversee resultsbased management and evaluation. Coordinate and oversee the timely preparation and quality control of work plans, substantive and financial reports, quarterly and annual Field Office Reports, and annual reports to the European Union or other donors. Assess the quality and impact of ongoing technical assistance measures delivered.

• Monitor and/or certify expenditures and utilization of funds; review budget requirements and allocations, and consistent application of United Nations rules and regulations in relation to the Operations Manager.

• Support programme delivery, including availability of financial, human resources, procurement and logistics. Participate in identifying and recruiting appropriate project staff. Encourage, develop and train staff under his/her supervision. Participate in staff performance reviews.

Project management and coordination: • Mentor and assist the Project Coordinators with planning, execution, and delivery of allocated projects, ensuring incorporation of best practices in project management processes, identifying potential project cost overruns, time delays or quality deficiencies, and implement actions for rectification. Analyze project results, and interpret results into recommendations for the UNODC Representative. Plan and develop, coordinate, communicate, and direct internal policies and procedures in relation to project activities.

Develop and deploy standard project managing tools, and develop the project management and technical skills of Project Coordinators and other project staff. Provide timely and accurate project tracking, analysis of outputs, and reporting.

Partnership and Development: • Develop current and future growth plans for UNODC Nigeria (1-3 years), ensuring that those plans conform to the overall strategic plan of the Organization. Support business development opportunities in preparing and delivering complex proposals and partnerships.

• Develop and maintain close working relationships with Donors, Government, and clients of the Office.

Ensure effective representation and participation of UNODC in the UN Country Team’s work, in particular in relation to the development, implementation and evaluation of UNDAF III (United Nations Development Assistance Framework).

• Perform other duties as required.

Competencies

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• Professionalism: Has knowledge and understanding of the mandates of the United Nations Office on Drugs and Crime. Has good understanding of United Nations' procedures and practices, as well as familiarity with the mandates, major developments and challenges in functional and substantive areas covered by UNODC. Has thorough knowledge and understanding of rules and practices relevant to project / programme management cycle. Has proven conceptual, analytical, and evaluative skills; ability to conduct independent research and analysis, identify issues, formulate options, arrive at conclusions, and make sound recommendations; a complete, in-depth grasp of United Nations financial principles and practices with sound knowledge and command of budget development. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

• Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

• Managing Performance: Has ability to establish priorities and to plan, coordinate and monitor work of others; ability to make timely decisions; ability to coach, mentor, motivate and develop staff and encourage good performance. Delegates the appropriate responsibility, accountability and decisionmaking authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

• Leadership: Anticipates and resolves conflicts by pursuing mutually agreeable solutions; drive for change and improvement; does not accept the status quo; shows the courage to take unpopular stands.

Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

Education An advanced university degree (Master’s degree or equivalent) in law, political or social science, criminal justice, international relations, public or business administration, project management or related fields is required. A first-level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience A minimum of seven years of relevant experience in crime prevention, drug control, rule of law and governance, preferably in a governmental, multilateral or civil society organization in a multi-cultural setting, out of which several at the managerial level, is required. Operational experience in the United Nations or similar international organization and working or living experience in challenging and diverse environments are desirable. Experience in managing and overseeing European Union (EU) funded projects is desirable. Working experience with project management tasks, financial databases and electronic reporting facilities and managerial tools is an asset. Working experience in developing countries as well as strong presentation and diplomatic skills are an asset.

Languages

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English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English, i.e. oral and written proficiency, is required. Knowledge of other UN official languages is an asset.

Assessment Method Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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