National Design Team Handbook

NATIONAL DESIGN TEAM HANDBOOK 2011 VERSION 2

BY ALLIV SAMSON, NDT DIRECTOR THIS IS AN UPDATE TO THE FIRST VERSION AND BASED ON THE BRAND GUIDELINES MADE BY CHROMETOASTER

CONTENTS

3 BRAND BE THE DIFFERENCE

4 Introduction to the brand

5 Positioning Statement

6 Single Organising Idea

7 Brand Values

8 Core Identity

9 Core Identity System 12 Statements

13 Colour Palette 14 Typeface

15 Font Guidelines

16 Documents

17 File Naming (For NDT)

18 Images and Visual Identity Guide 19 NATIONAL DESIGN TEAM IMPLEMENTATION. POLICING. DEVELOPMENT.

20 The National Design Team Overview

21 NDT Structure

23 Task Management

25 Making Requests

26 Covering the event

27 Terms for the event photographers and videographers

28 Guidelines for event photographs

29 Guidelines for sponsor and other logos.

30 MATERIALS 31 Posters

35 Handbooks and Info Packs

37 Placards and name tags

40 Other materials 43 Newsletter

BRAND BE THE DIFFERENCE.

INTRODUCTION

Our brand is shaped by the single organising idea Inspiring Global Citizens. This motivates and informs every aspect of our brand and is supported by our four values; Respect, Integrity, Spirited and Empowered.

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POSITIONING STATEMENT

We believe young New Zealanders will define the future, locally and globally through the spirit of the United Nations. With awareness and understanding and by acting with respect and integrity, we will be inspiring global citizens.

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SINGLE ORGANISING IDEA At the centre of any strong brand sits a strong idea – this is called the single organising idea. This isn’t be a strapline for external use – they come and go according to our marketing strategies. Single organising ideas are internal drivers with a more holistic and longer term view on what the organisation needs to stand for and a cue to how it goes about achieving this.

INSPIRING GLOBAL CITIZENS

INSPIRING GLOBAL CITIZENS works on two levels. We are Inspiring Global Citizens through providing a context for young New Zealanders to explore themes and issues that will equip them for the future. As spirited individuals they will develop skills and build rich, deep relationships. Our growing network of alumni will then, in turn, inspire a more harmonious world.

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OUR BRAND VALUES RESPECT We identify with communities beyond national borders and understand our role in a globalised world. with an open mind and through shared experiences we build deeper relationships and trust.

SPIRITED our youthful enthusiasm for the rights and dignity of our fellow human beings drives our determination to challenge and change attitudes.

INTEGRITY we stand up for what we believe in and stay true to our word – our collective reputation requires this.

EMPOWERED we are committed to unlocking the potential of our people and equipping them with the necessary skills to excel. our culture provides, encourages and rewards leadership.

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OUR CORE IDENTITY

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OUR CORE IDENTITY SYSTEM

Locked up with an identifiable typographic mark, the core identity of our brand also becomes a versatile and recognisable system that works across various applications and helps remedy our complex brand/ programme architecture.

BRAND Used in all corporate communications including website, social media, stationery, advertising and international events (THIMUN, UNYC, etc).

FLAG DEVICE In addition, the core identity can be used in certain situations within a flag device. the flag device is designed to leverage, in a contemporary way, further equity from the parent brand. it allows us to be seen as “flagbearers� for the greater un cause in a way that is dynamic, unique and identifiable.

NOTE: The flag device is always placed at the lower right hand edge of a poster/document. Please be careful when using the flag device. Please contact the NDT Director first before using the flag device for guidance.

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PROGRAMME Identifiers used in controlled situations to communicate about UN Youth programmes at a national and regional level.

The following are the programme identifiers for 2011.

NATIONAL National events have their corresponding shorthand identifiers. Shorthand identifiers are used when there is a core identifier or flag device already used in the material.

NZ MODEL UN MODEL UN 2011

MODEL UN 2011

NZ MODEL MODEL SECURITY UN COUNCIL 2011

MODEL SECURITY COUNCIL 2011

YOUTH MODEL UN DECLARATION 2011

YOUTH DECLARATION 2011

REGIONAL AUCKLAND MODEL MODEL UN UN 2011 HIGH SCHOOL MODEL MODEL UN SECURITY COUNCIL 2011

AUCKLAND MODEL UNIVERSITY UN MODEL UN 2011 OTAGO MODEL MODEL UN SECURITY COUNCIL 2011

CANTERBURY MODEL MODEL UN UN 2011

CENTRAL MODEL NORTH ISLAND UN MODEL UN 2011

CENTRAL MODEL OTAGO UN MODEL UN 2011

WELLINGTON MODEL MODEL UN UN 2011

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OFFICE USE AND IDENTIFIERS FOR OUR DELEGATIONS TO INTERNATIONAL EVENTS ANNUAL MODEL GENERAL UN MEETING 2011

THIMUN MODEL DELEGATION UN 2011

AMUNC MODEL DELEGATION UN 2011

UNYC MODEL DELEGATION UN 2011

CORE IDENTITY RULES

The logo should not be misused in any way. A master file version of all the logos are available from the NDT Director. If you have any questions on the use of the logos, please contact the NDT Director for guidelines.

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STATEMENTS

Our imagery is layered with thought provoking statements that build on our core identity and promote debate. In our messages we play with ambiguity by using ‘UN’ in the same joined manner as in our core identity.

For example:

UN+ STOPPABLE

This could be read as ‘unstoppable’ and/or ‘U.N. stoppable’.

The images are real.

The question mark is silent.

Contrasting perspectives and double meanings are deliberate. Is there a correct answer? If not, why not? What role does the UN play in each situation? Who’s opinion matters? We are inviting the audience to Be The Difference simply by joining the debate. By raising the big issues in this way we are identified as thought leaders. This identifies us as a confident organisation and engenders us to our market. This approach also provides a graphic design system that incorporates elements of our core identity in a meaningful way.

NOTE: The statements will be decided by the conference coordinators with assistance of the NDT and National Executive when needed. Please plan out the perfect statement(s) for your conference that suits your theme/topic.

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OUR COLOUR PALETTE

Our colour palette reflects our brand strategy – being inspiring, uplifting, respectful and credible. It is limited to the colours indicated here and additional colour is introduced through imagery.

White and blue are used predomently with black used sparingly to maintain the peaceful, open feeling of the brand.

Yellow is reserved as a highlight accent for use with imagery only.

C66 M29 Y0 KO C

M 0 Y 0 KO

R82 G153 B211 R82 G153 B211

#599D3 #599D3

BLUE WHITE C0 M0 Y0 K10OC0 M0 Y100 KO

R 0 G 0 B 0R255 G242 B0

#000000#FF2000

B L A C KYELLOW

NOTE: The NDT would prefer to use the CMYK than RGB, especially when exporting/converting/saving a file. So please use CMYK if possible.

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OUR TYPEFACE Gotham Narrow is our core typeface. It is used on all UN Youth New Zealand communications. It is a clean, contemporary and friendly typeface that is has extensive family of weights for various applications. Arial is the secondary typeface. Only the NDT has the copy of the Gotham Narrow typeface due to licencing restrictions. For documents and online, please use the Arial typeface. However, please rember that there is a MS Word template prepared for officeholders. Please contact the NDT Director if you do not have one yet.

PEACE - This is Gotham Narrow Ultra. It is mainly used for logos and header titles. It is mostly used in ALL CAPS or Capitalised but never italicised (except when used on the poster).

PEACE - This is Gotham Narrow Black. It is mainly used for emphasis, especially in writing documents (like using bold) and as a subheader title. It is mostly used in ALL CAPS or Capitalised but never italicised (except when used on the poster) PEACE - This is Gotham Narrow Thin. It is mainly used for posters and introductions, especially when you are using fonts bigger than 12pts. Also, it is used for the ‘+’ when designing the UN logo, or the ‘UN+’. It is mostly used Capitalised or in Italicised. Never make it bold, instead, use Gotham Narrow Black.

PEACE - This is Gotham Narrow Extra Light. It is mainly used as the normal font when layouting handbooks or documents. It is mostly used Capitalised or Italicised. Never make it bold, instead, use Gotham Narrow Black.

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FONT GUIDELINES 1. To officeholders that do not have access to Gotham Narrow, please use Arial for your documents or online materials.

Do not use any other font except for Arial Regular and Arial Black.

2. We do not underline fonts (even Arial), instead you can use ALL CAPS, italics (Gotham Narrow Thin and Extra Light, and Arial), or Gotham Narrow Black for emphasis.

3. We do not use any other colours that is not included in our colour palette (see page 5).

4. Font sizes are not important, but always make sure to maintain consistency throught the document.

5. When it comes to font spacing, do not condense or expand, except for the logo as it is condensed -20. Titles and other typographic designs can be expanded or condensed.

6. Never change the scaling of the fonts.

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DOCUMENTS

This concerns all officeholders.

1. When producing documents and/or letters and other file materials, please use the MS Word templates provided for you, even when communicating within just the organisation. For conference coordinators and members, always use the specific MS Word template that has your event logo (example: NZMUN, Youth Dec, etc). If you are not part of a particular event, please use the generic template. This is a good practice to present ourselves as professionals even when we are just exchanging documents with each other. This is also useful for our database, documentation of files, and it makes it easier for identification. If you do not have your MS template yet, please contact the NDT Director.

2. For bulleting, you can use ‘-’, ‘•’, numbers, letters, Roman numerals. Do not use other symbols.

3. This concerns the NDT, but other officeholders are also welcome to follow our file naming system. It will be more convenient to have a file naming guideline to avoid confusion with the files and to make our NDT materials more organised and easier to manage. When organising the NDT database please follow the syntax below: Syntax: YEAR-EVENT INITIALS-MATERIAL(INCLUDE NUMBER IF THERE ARE MORE THAN ONE)-NAME-VERSION NUMBER.FILE EXTENSION Example: 2011-NZMUN-POSTER01-ALLIV-01.pdf Notes:

1. All caps.

2. Always add ‘0’ before the numbers 1-9.

3. Version numbers are important to keep track of what version you are working on. Never use ‘draft’ or ‘final’. Only

the NDT Director can add ‘final’ at the filename once it has been approved by the committee for release.

4. For event and material initials, please refer to the next page for the list of possible initials. This will help us keep

all our files uniform and organised.

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EVENT INITIALS FOR FILE NAMING 1. Generic office file: OFFICE 2. National Executive file: PRES, VPED, VPGOV, VPCOM, SEC, TREAS. *Positions will be updated every AGM, 3. Other National Council: WEB, NEWS (Newsletter ‘UN+Reported’), and NDT. and regional files: (First three letters of the region + REG) AUCREG, WELREG, CANREG, 4. Others (Delegation): THIMUN, AMUNC and UNYC. 5. Events: NATIONAL REGIONAL NZ Model UN - NZMUN Auckland MUN - AMUN NZ Model Security Council - NZMSC Auckland University MUN - AUNIMUN Youth Declaration - YD Canterbury MUN - CMUN Central North Island MUN - CNIMUN High School Model Security Council - HSMSC Otago Model Security Council - OMSC Wellington MUN - WMUN *For other events not included on the list, the NDT Director will inform you for the initials.

6. For the materials, always name name it in full. Below are some of the examples (this will always depend on the committee): POSTER PHOTO DELEGATEHANDBOOK VIDEO FACILITATORHANDBOOK IMAGE PUBLICITYHANDBOOK MUSIC INFOPACK HANDBOOK CLASSROOMPACK LETTER PROMOPACK INVITATION TEACHERHANDBOOK BANNER NAMETAG and many more...

LOGO

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IMAGES AND VISUAL IDENTITY GUIDE 1. Use high resolution images as possible.

2. Use images that are not copyrighted and with permission to use and reproduce.

3. We do not use other shapes other than a square and rectangle.

4. Aim for: clean, lines, straight lines, striking, minimalist (as much as possible), always stick to the style that best suits the brand.

5. Avoid: gradients, other shapes and colours, watermarks, bad resolution images, over crowding, etc.

6. We can either use coloured or black and white images, but avoid highly processed photographs (example: photos that are made to look vintage), unless needed.

7. Always ask yourself ‘how will this photograph affect our brand?’, ‘is the image clear enough to be seen?’, ‘is this visually appealing?’.

5. Do not use images that has watermarks on them (except for UN Youth logos) or if it is necessary.

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NDT

IMPLEMENTATION. POLICING. DEVELOPMENT.

THE NATIONAL DESIGN TEAM The National Design Team (NDT) is UN Youth’s newly formed body that oversees the organisation’s brand implementation, policing, and development. It also coordinates with the production of all the materials needed by the organisation, as well as it’s licencing arrangements. Basically, the NDT oversees the overall visual identity and media materials of the organisation.

PURPOSE

1. To create and produce materials that the organisation requires.

2. Oversee the use of the brand.

3. Train and support all officeholders in the use of the brand.

4. Police and manage the brand licensing arrangements and relationships with suppliers where required.

FOCUS

1. Images (photographs, graphics, arts, etc)

2. Videos (footages, video clips, photo slideshows, music, etc)

3. Graphics (graphic images, logo, font, arts, project templates, motion graphics, etc)

4. Production (prints, reproduction, distribution, etc)

5. Implementation (training, support, licencing, etc) NDT Image Bank - a databaseof templates, photos, videos, music and graphics used by the NDT. It will be accessible to the NDT, officeholders and anyone who requires the materials. This is currently being organised.

THE NDT STRUCTURE The NDT is composed of the NDT Director, Designers (Art & Graphics Designer and Motion Graphics Designer), and Editors (Photo Editor and Video Editor). There is also the NDT Support Team which includes all the conference photographers, videographers, and assistants that volunteered to contribute for specific projects. However, the NDT Support Team will be chosen and appointed by the respective conference coordinators and officeholders, but they will also be under the guidance of the NDT.

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NDT STRUCTURE

NDT DIRECTOR DESIGNERS

ART & GRAPHICS DESIGNERS

EDITORS

MOTION PHOTO EDITOR VIDEO EDITOR GRAPHICS DESIGNER NDT SUPPORT TEAM

(APPOINTED BY RESPECTIVE OFFICEHOLDER/CONFERENCE COORDINATORS)

PHOTOGRAPHERS

VIDEOGRAPHER

ASSISTANTS

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PEOPLE BEHIND THE NDT

NDT DIRECTOR • Head of the NDT. • Coordinates with the officeholders and coordinators for their job requests, and then assigns the projects to the NDT members.

• Manages the NDT Support Team, which includes giving instructions and making sure the required output is achieved.

• Organises photo shoots and other productions required.

• Coordinates with the printers, suppliers, Getty and other partners if required.

• Manages and organises all the NDT files (photos, graphics, videos, etc).

• Oversees licence agreements and copyright.

NDT ART & GRAPHICS DESIGNERS • Art and graphics division of the NDT. This includes designing, illustrating, layouting and other related digital art projects.

NDT MOTION GRAPHICS DESIGNER • Motion graphics division of the NDT. Will also be working alongside the Video Editor.

NDT PHOTO EDITORS • Photo division of the NDT. • Post-processes photographs if needed.

• Assists the NDT Director in coordinating with photographers.

• Might be required to assist photo shoots and cover events as photographer if needed.

NDT VIDEO EDITOR • Video and moving image division of the NDT. This includes video editing, video/photo slideshow, etc.

• Will also be working alongside the Video Editor.

• Assists the NDT Director in coordinating with videographers.

• Might be required to assist shootings and cover events as videographer if needed.

NDT SUPPORT TEAM • Appointed by conference coordinators and/or officeholders.

• Expected to follow the guidelines of the NDT Director and coordinators/officeholders to ensure that the required materials are achieved.

• The NDT Support Team are: - Photographers - Videographers

- Assistants (if any)

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TASK MANAGEMENT

This is how we will manage all our requests. The first point of enquiry when it comes to brand and design is the NDT Director.

Officeholder/coordinator contacts the NDT Director.

NDT Director designates the task to the NDT member(s)

NDT Director sends notes to the member or makes changes if necessary.

NDT Director forwards the material to the officeholder/ coordinator for appoval.

1

4

2

NOTE: Please read through our guidlines regarding task management on the next page.

NDT members forwards the material to the NDT Director.

3

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1. There will only be one person from each committee to contact and coordinate with the NDT Director. This is to avoid miscommunication.

2. For new requests, contact the NDT Director first. The NDT Director will then forward the task to the NDT member(s). Avoid contacting the other NDT members for requests directly as we would like to maintain a more organised task flow and even out the task distribution within the team. Also, the NDT Director takes note and records all the requests that is going through the NDT, so all requests must pass by the NDT Director first.

3. Once the task is designated to the NDT member(s) the assigned person of the committee/officeholder can then coordinate with the NDT member for the task and details.

4. The final approval of the material will be made by the NDT Director and the officholder/designated committee member. This is also with guidance from the National Executive.

5. Please give at least 1 week working time for the NDT to finish the request. Avoid rushing requests. We will only accept rush requests depending on the situation. Importantly, will not allow rushed requests just because there is a delay within your committee. Please be considerate and try to include the NDT working time when planning your event. We do not want to compromise the quality of the materials and the brand itself. We invested a lot for this image and we would like to be a professional as we can be, so please avoid rush requests.

6. Only send the final file for the NDT to work on (for handbooks, documents, etc). Make sure the file you send is:

a. final (no more changes to be made)

b. thoroughly checked for spelling and grammatical errors.

c. no more additionals edits to be made The NDT will not be responsible for copyreading the document. We will only be responsible for the design and layout. The content, however, is all up to the committee. In addition, we will only allow changes and updates in certain circumstances, but please avoid this as it will be problematic for the workflow.

7. Means of communication: through email (use your @unyouth.org.nz if you have one) or GMAIL chat. Avoid sms, Facebook message, calls (unless necessary). This is to make sure that all the information, files, etc is in our email so we can go through them in the future when needed.

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MAKING REQUESTS

This is a suggested timetable when making requests to the NDT. We can consider it the ‘ideal’ time frame to make sure that our materials are released on time and are on their highest quality.

MORE THAN ONE MONTH BEFORE THE EVENT - Main materials are requested such as your event logo, MS Word template, and MS PowerPoint template.

- You can start asking the NDT for promotional materials such as posters and short video promo of your event. Once you have sorted out the details of your event, contact the NDT Director as soon as possible.

- Invitations and promotional handbooks are requested at this stage.

- You should start looking for your photographer and/or videographer so that we can acknowledge them immediately on the materials that we will be releasing.

ONE MONTH BEFORE THE EVENT - Delegate, Facilitator, Promotional and other conference handbooks are requested at this stage.

- Other promotional materials are also requested TWO WEEKS BEFORE THE EVENT - Final hanbooks/packs are requested.

- Conference materials are requested such as placards, nametags, banners/tarpaulins, certificates, memo pads, etc.

- Presentation slideshows ONE WEEK BEFORE THE EVENT - Final requests are made.

- Avoid sending requests if there is less than a week before your event.

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COVERING THE EVENT

GUIDELINES FOR EVENT PHOTOGRAPHY AND VIDEOGRAPHY 1. It is highly recommend that you contact photographer and/or videographer as soon as possible. Contacting a photographer and/or videographer will be done by the coordinator/officeholder.

2. Aside from your appointed photographer, you can gather pictures from delegates that we can upload onto our Facebook account.

Just make sure we will get the full permission to use their photographs/videos.

3. Again, conference coordinators are expected to appoint their own photographers and/or videographers. Please find one as soon as possible.

4. The photographer and videographer jobs are expected to be voluntary and are expected to follow our conference coverage guidelines (see next page).

5. As soon as you found a photographer and/or videographer, inform the NDT Director as soon as possible. He/she will then be briefed by the NDT Director for instructions and guidelines.

6. All photographs and/or footages taken at the event are considered as copyright of UN Youth. Please don’t forget to inform your photographer and/or videographer that we will have the full copyright of the images. However, a full credit will be given to them. If they wish use some of the images for their portfolio and/or showreel, they are free to do so (contact the NDT first). But they are not allowed to use, reproduce, redistribute any of the images, and especially upload online without the consent of the NDT. Our delegates entrusted us with their photographs and footages, therefore, we will make sure that all of these images are protected and controlled by the NDT. We are liable to their official photographs and would like to be professional in handling them. Read the next page for full detail.

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PHOTOGRAPHERS AND/OR VIDEOGRAPHERS MUST AGREE ON THE FOLLOWING TERMS:

1. All images and/or footages taken during the event are considered property of UN Youth New Zealand.

2. The photographer and/or videographer is/are not allowed to reupload, redistribute, reproduce the images and/or footages unless with acknowledgement and approval of the National Executive, NDT, and conference coordinators.

3. The photographs and/or footages must be forwarded to the NDT Director as soon as possible. And that the files must be in their best quality.

4. There will be no watermarks, edits, manipulation on the photographs and/or footages when submitted to the NDT. 5. Full acknowledgement and credit will be given to the photographer(s) and/or videographer(s):

a. Photographs:

- caption credits to the photographer;

- name and acknowledgement on the conference handbooks, if possible, so make sure you contact a photographer/

videographer before we make your handbooks;

- name and acknowledgement on the website/Facebook/Twitter, where the sponsors of the event are acknowledged, etc.

- credits will be acknowledged whenever the image is used.

b. Videos

- credit on the credit roll whenever the footage/clip is used.

- name and acknowledgement on the conference handbooks, if possible, so make sure you contact a photographer/

videographer before we make your handbooks;

- name and acknowledgement on the website/Facebook/Twitter, where the sponsors of the event are acknowledge, etc.

c. Both

- We are happy to give excellent reference and recommendations to all our photographers and videographers.

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EVENT PHOTOGRAPHS

The photographer will submit the photos to the NDT Director via CD(s) (will be provided by the committee to the photographer), meet in person to transfer the files, but not online. No photographs must be uploaded unless it has passed through the NDT. The photographs have to be processed by the photo editor(s). After the NDT Photo Editor(s) worked on the photos (meta-tagging, final edits, and flag device), they will be selected and uploaded online. Credits will be given to the photographers (as stated on the ‘covering the event’ page).

Photos from Auckland UNIMUN 2010 that were edited with the flag device for sample purposes.

Photos by NDT Director

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SPONSORS AND OTHER LOGOS

1. There will be a separate page for all the sponsors, acknowledgements and thank yous.

2. The size of the sponsor logos/names will depend on the committee/officeholder. This will be a case-to-case basis depending on their prior agreement with the sponsor(s).

3. We can include the sponsor logos on any of the materials, including the video.

4. When submitting a request to the NDT please make sure the list of sponsors and acknowledgements is included. Do not forget to include the best files of their logos and their logo guidelines (if any). Avoid copy-pasting or print screening their logos since it will be an awful resolution. Contact them immediately for their logos and guidelines. Do this ASAP. Avoid submitting these information and files to the NDT late, as it will affect the whole conference material and task flow.

5. Make sure the sponsor logos you submit has the consent of your sponsor(s), and that they are the right formats.

6. The sponsor logos should not be bigger than any of the UN Youth logos. They can be as big but never bigger.

7. Avoid putting the sponsor logos close to the UN Youth logos, or crowd the logos with the UN Youth logos.

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MATERIALS

POSTERS (ONLINE AND PRINT)

For 2011, we will only use two formats for the posters. The following guidelines will take effect 21 March 2011. The posters made prior to the release of this handbook will be updated accordingly.

Poster 01: The Image - The poster is intended to catch the attention of the public through the use of visually stunning photographs as well as the intriguing UN+ ____ slogan.

- The slogan is chosen by the conference committee with guidance of the NDT. - The image will be chosen by the NDT Art and Graphics Designers based on the instructions made by the committee.

- Final approval of the posters will be made by the NDT Director and the committee.

- NOTE TO THE COMMITTEE: Please keep in mind that the NDT is unaware of your conference, so please give the best information about your event to the NDT (scope, target, theme, topic, focus, etc). Vague instructions will lead to misinterpreted and mismatched posters.

- All images used must not be copyrighted. All of our images will be coming from UN Media Centre, purchased elsewhere, or with rights to reproduce.

Poster 02: Urgent - The poster is for urgent events, for example the benefit MUN at Otago.

- The slogan is chosen by the conference committee with guidance of the NDT. - Final approval of the posters will be made by the NDT Director and the committee.

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UN+ STOPPABLE This is a short description of the image used.

Font Black Italic; Size 12; Height Spacing 14; 3 lines only.

CONFERENCE TITLE IN ULTRA 18PTS, ALL CAPS, 2 LINES Coference Date 1 line Conference Venue in Black 18pts, Capitalised, 2 lines name.surname@unyouth.org.nz (14)

www.unyouth.org.nz(18)

UN+ SPOKEN This is a short description of the image used.

Font Black Italic; Size 12; Height Spacing 14; 3 lines only.

CONFERENCE TITLE IN ULTRA 18PTS, ALL CAPS, 2 LINES Coference Date 1 line Conference Venue in Black 18pts, Capitalised, 2 lines name.surname@unyouth.org.nz (14)

www.unyouth.org.nz(18)

POSTER 01: THE IMAGE Below is a guide to making the poster (screenshot of Adobe InDesign). There are two versions of the poster: white font and black font, this will depend on the image used. The statement ‘UN+___’ can be moved below if necessary, but please contact the NDT Director before doing so. The NDT members will have a copy of the template for their reference. To NDT: Please take note of the letter spacing, size, and forms on the template provided.

Posters are...

- A4 in size or can be enlarged (contact the NDT asap for bigger files).

- Can be online (.pdf) or printed.

- The committee is reponsible for printing of the posters.

- Print it coloured. We want to make a statement with our colour palette and logos.

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HANDBOOKS AND INFO PACKS

There are a variety or versions for the handbooks/info packs, however, for 2011 we will only use the one format (see next page).

GUIDELINES 1, The cover image must be one of the posters created for the event.

2. You cannont use the same cover image if it has already been used by another committee.

3. Again, the document will have a ‘UN+Documented’ title. Prior to this handbook there had been different titles to the handbooks, for uniformity we will only use UN+Documented from now on.

4. The cover and back cover of the document must follow the template provided by the NDT Director, but the content will be designed by the assigned Art and Graphics Designer(s).

5. The information and content found on the document are supplied by the committee, so please make sure you check the following notes before submitting the file to the NDT:

a. Spelling and grammar checked.

b. All details are included. Follow-ups and edits can be neglected by the NDT designers, so when you submit a file make sure that

it is 100% final.

c. Do not forget to include a list of all your sponsors and people you would like to thank (including your photographers and

videographers). Sponsor logos must be in separate files, we cannot copy-paste it from the MS Word document.

d. Submit the copy of the content in MS Word format. USE the MS Word template provided for your committee.

e. Submit the file at least a week before your deadline. If you can submit it earlier the better.

6. After the NDT Art and Graphics Designer(s) finished the material he/she/they will submit the file to the NDT Director for final check on the design and errors, then will be forwarded to the committee for approval. So it is recommended that you submit the files more than a week of your deadline.

7. The NDT is also assigned to do the design and layout of the post-conference booklet/magazine. Please coordinate with the NDT Director as soon as possible so that we can arrange a designated NDT Designer to work and prepare for it.

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SAMPLE HANDBOOK

UN+ DOCUMENTED

DELEGATE HANDBOOK Auckland Model United Nations THE UNIVERSITY OF AUCKLAND 19-20 March 2011 www.unyouth.org.nz

CONTACT US M: +64 4 496 9638 E: info@unyouth.org.nz PO Box 24494, Wellington, Aotearoa New Zealand www.unyouth.org.nz www.facebook.com/unyouthnz www.twitter.com/unyouthnz

THE UNITED NATIONS ASSOCIATION OF NEW ZEALAND (UNITED NATIONS YOUTH ASSOCIATION OF NEW ZEALAND BRANCH), INC IS THE YOUTH ARM OF THE UNITED NATIONS ASSOCIATION OF NEW ZEALAND, A MEMBER OF THE WORLD FEDERATION OF UNITED NATIONS ASSOCIATIONS (WFUNA)

AUCKLAND MODEL MODEL UN UN 2011

Handbooks and info packs are...

- A4 in size - Can be online (.pdf) or printed.

- The committee is reponsible for printing the handbooks/info packs.

- Print it coloured, or at least print the front and back covers coloured. We want to make a statement with our colour palette and logos.

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PLACARDS AND NAME TAGS

GUIDELINES 1, Placards and nametags will be designed by the NDT. They will be supplied in .pdf format ready for printing. They will not be in template format as the fonts will be Gotham Narrow and only the NDT has access to the font. So please...

2, Submit the list of the countries, names, and other details needed for the placards and nametags as soon as possible. Ideally, send it a week before your conference.

3. Make sure the names of the delegates/facilitators/guests are spelled correctly.

4. The NDT Director will provide a reference guide to the NDT Art and Graphics Designers, but it will be under their judgement on how they will produce the material that best suits the requirements of the conference especially with the nametag.

5. The following elements must always be present in the placard and nametags:

a. UN Youth logo

b. Event logo

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PLACARDS

Event logo on the left. Use shorthand version for national events

MODEL UN

Brazil Region: South America Capital: Brasilia GDP: est. US$10,513 per capita (2009) Population: approx. 190 million Position: • Brazil pursued a nuclear weapons programme in the 1970s under a military dictatorship but this ended when the regime collapsed.

• Brazil is believed not to possess nuclear weapons.

• Has ratified the NPT. • Has a uranium enrichment programme, producing nuclear material for peaceful purposes.

• Non-interventionist foreign policy, focus on state autonomy and sovereignty.

• Committed to “Nuclear Free World Policy”.

Above is a screenshot of the Adobe InDesign sample of the placard. This will be provided to the NDT members for reference. They will be editing it to suit the requirements of the conference.

Only the classroom packs have this additional feature. It will include all the necessary details about the country and its position on the issue.

Placards are...

- A4 in size - The committee is reponsible for printing the placards. Use a thick paper, cardboard or anything that suits the committee budget that will be ideal for a placard.

- Print it coloured. We need to give emphasis on our logos.

- Do not use the flag device as the logo.

- You can add more information on the placards and name tags for example: name of delegate, committee they are in, etc. So please provide this information to the NDT as soon as possible.

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NAME TAGS

RICHARD EVANS New Zealand MODEL UN UN Youth logo must be on the right side.

You can use the flag device if necessary.

Event logo may or may not be included.

If it is use the shorthand version for the national events.

Name tags are...

- Different in size, depending on the request of the committee.

- The committee is reponsible for printing the name tags.

- Print it coloured. We need to give emphasis on our logos.

- Above is just a sample of a basic name tag. They will be redesigned accordingly by the assigned NDT Designer to suit the requirements of the committee.

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OTHER MATERIALS

There are other materials that you can request the NDT to prepare for you. For questions and suggestions, contact the NDT Director as soon as possible to arrange a meeting. Especially for videos and motion graphics as they take longer than a week to work on.

Other possible materials: - memo pads - lanyards - pens - bags - office supply (folder, stationery, etc) - postcards - banners and tarps - pins - stickers - t-shirts - business cards - and many more!

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OFFICIAL TEMPLATES FOR EVENTS AND OFFICE USE Below the generic templates provided for the officeholders and conference coordinators.

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OFFICE DOCUMENTS Below are some of the official documents of the officeholders MODEL UN PROPOSER

YIELDS TO SECONDER

SECONDER

YIELDS TO THE CHAIR

SPEAKER AGAINST OPTION 1: YIELDS TO THE SPEAKER AGAINST

OPTION 2: YIELDS TO THE CHAIR

SPEAKER AGAINST OPTION 1: YIELDS TO THE SPEAKER AGAINST

OPTION 2: YIELDS TO THE CHAIR

SPEAKER AGAINST YIELDS TO THE CHAIR

SPEAKER FOR

PHASE ONE: PROPOSITION Proposer: Reads out Operative Clauses of Resolution and speaks for it.

Must yield to the Seconder.

Seconder: Speaks for the Resolution.

PHASE TWO: GENERAL DEBATE 1 Speakers: To get on the Speakers List, send a note to the Chair stating if you wish to speak.

For or Against.

Points of Information (POI): Once the Speaker has finished the Chair will ask them if they are open to POIs. This is a chance for the delegates to ask questions to the speaker.

Yielding: Speakers may yield to another speaker who is further down the Speakers List. Only two yields are allowed before the Speaker must yield to the Chair. A Speaker with the opposing view will then be called.

Points of Order: May be made at any time under one of three categories: Relevance, Abuse, or Procedure.

Point of Personal Privilege: May be made at any time if the Speaker is inaudible.

Caucus Time: May be called or requested at any time.

UN+ EDUCATED ‘STUDENTS WHO PARTICIPATE AND CONTRIBUTE IN A COMMUNITIES HAVE A SENSE OF BELONGING AND THE CONFIDENCE TO PARTICIPATE WITHIN NEW CONTEXTS. THEY UNDERSTAND THE IMPORTANCE OF BALANCING RIGHTS, ROLES, AND RESPONSIBILITIES AND OF CONTRIBUTING TO THE QUALITY AND SUSTAINABILITY OF SOCIAL, CULTURAL, PHYSICAL, AND ECONOMIC ENVIRONMENTS.’ KEY COMPETENCIES, THE NEW ZEALAND CURRICULUM, P13

AND SO ON, AT CHAIR’S DISCRETION . . .

AMENDMENT PROPOSER READS AMENDMENT VOTE TO DEBATE PROPOSER

YIELDS TO SECONDER

SECONDER

YIELDS TO CHAIR

SPEAKER AGAINST AND SO ON, AT CHAIR’S DISCRETION . . .

VOTE ON AMENDMENT

PHASE THREE: AMENDMENT Vote to Debate: A vote by placard will be taken to determine whether the amendment will be debated after the Proposer has read it aloud.

Debate: In this phase follows the format as the General Debate in Phases One and Two, starting with a Proposer, who yields to a Seconder, followed by Speakers Against and For, with a maximum yield chain of three Speakers.

Vote on Amendment: A vote by placard willbe taken on the amendment to establish if it passes or fails. No abstantions are allowed at this point.

Note: A clause may not be amended more than once.

PHASE FOUR: GENERAL DEBATE 2

Further General Debate, at Chair’s discretion... As per PHASE TWO, starting with Speaker For.

RIGHT OF REPLY VOTE ON RESOLUTION

PHASE FIVE: RIGHT OF REPLY Right of Reply: Given by Proposer of Resolution.

Vote on Resolution: By placard or roll call on the amendment Resolution; abstentions are allowed.

PREPARED BY ELIZABETH CHAN, VP EDUCATION DESIGNED BY ALLIV SAMSON, NATIONAL DESIGN TEAM DIRECTOR CONTACT US M: +64 4 496 9638 E: info@unyouth.org.nz PO Box 24494, Wellington, Aotearoa New Zealand www.unyouth.org.nz www.facebook.com/unyouthnz www.twitter.com/unyouthnz THE UNITED NATIONS ASSOCIATION OF NEW ZEALAND (UNITED NATIONS YOUTH ASSOCIATION OF NEW ZEALAND BRANCH), INC IS THE YOUTH ARM OF THE UNITED NATIONS ASSOCIATION OF NEW ZEALAND, A MEMBER OF THE WORLD FEDERATION OF UNITED NATIONS ASSOCIATIONS (WFUNA)

CLASSROOM INFO PACK

Guide to Model United Nations THE QUESTION OF NUCLEAR PROLIFERATION www.unyouth.org.nz

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NEWSLETTER (UN+REPORTED) The newsletter, UN+Reported, is designed to link the snippets of the articles to the website where the full article will be found. The design is simple and can be easily edited by the UN+Reported Editor.

UN + REPORTED

Header image can be changed, same with the other images.

MAIN HEADER ARIAL 20PT ALL CAPS This is where the introductory text is placed. You can also include a summary or theme of the current issue of the newsletter. The font is Arial in 14pt. Paragraph spacing is 22pt.

HEADER ARIAL 16PT ALL CAPS This is where you will put the blurb of the text.

Once the button below is clicked it will lead you to the page on the website where they will find the complete text. This is Arial 12pt in black.

Paragraph spacing is 22pt.

Read More

HEADER ARIAL 16PT ALL CAPS This is where you will put the blurb of the text.

Once the button below is clicked it will lead you to the page on the website where they will find the complete text. This is Arial 12pt in black.

Paragraph spacing is 22pt.

Read More

HEADER ARIAL 16PT ALL CAPS This is where you will put the blurb of the text.

Once the button below is clicked it will lead you to the page on the website where they will find the complete text. This is Arial 12pt in black.

Paragraph spacing is 22pt.

Read More

MAIN HEADER ARIAL 20PT ALL CAPS This is where the introductory text is placed. You can also include a summary or theme of the current issue of the newsletter. The font is Arial in 14pt. Paragraph spacing is 22pt.

JOIN UN YOUTH Newsletter design by Alliv Samson, NDT Director

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UN + Classified Editor Alice Cortenay

Copyright Š The United Nations Association of New Zealand (The United Nations Youth Association of New Zealand Branch) Inc is the youth arm of the United Nations Association of New Zealand, a member of the World Federation of the United Nations Associations (WFUNA).

www.unyouth.org.nz

SINCE THIS IS THE FIRST YEAR OF OUR NEW BRAND, WE’RE STILL IN THE PROCESS OF DEVELOPMENT. SO IF YOU HAVE ANY SUGGESTIONS OR QUESTIONS FEEL FREE TO EMAIL THE NDT DIRECTOR AT A L L I V. S A M S O N @ U N YO U T H . O R G . N Z

MORE UPDATES SOON!

CONTACT US M: +64 4 496 9638 E: info@unyouth.org.nz PO Box 24494, Wellington, Aotearoa New Zealand www.unyouth.org.nz www.facebook.com/unyouthnz www.twitter.com/unyouthnz

THE UNITED NATIONS ASSOCIATION OF NEW ZEALAND (UNITED NATIONS YOUTH ASSOCIATION OF NEW ZEALAND BRANCH), INC IS THE YOUTH ARM OF THE UNITED NATIONS ASSOCIATION OF NEW ZEALAND, A MEMBER OF THE WORLD FEDERATION OF UNITED NATIONS ASSOCIATIONS (WFUNA)