http://www.nasbc.org/Solution_Center

Headquarters U.S. Air Force Integrity - Service - Excellence

Air Force Small Business Solutions Center Ms. Renee Wesley-Case Director, AFSBSC

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10 June 09

Transition From AFOPO To AFSBSC  The Air Force Outreach Program Office performed its roles in Small Business Education, Outreach to the Defense industry and Small Business and Technical Assistance , Media Marketing and Communication duties for SAF/SB from 1998 through 2008 from Brooks City-Base.  On 1 Oct 2008, the organization was renamed to the Air Force Small Business Solutions Center. Our new taskings included Market Research and Assessment, Data Analysis and Risk Assessment in support of Air Force Strategic Sourcing initiatives.

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Strategic Sourcing: A Definition “Strategic Sourcing is the collaborative and structured process of critically analyzing an organization’s spending and using to make business decisions about acquiring commodities and services more effectively and efficiently.”  An overall strategy to obtain better value by obtaining  Cheaper pricing  More favorable terms and conditions and /or increased realization of socio-economic goals while maintaining or improving levels of quality, service and technology

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Benefiting from Strategic Sourcing Strategic Sourcing Benefits Reduction Reduction of of Total Total Cost Cost of of Ownership Ownership

Management Management of of Consumption Consumption

Pricing Improvements

Demand Management

• Lower unit price • Volume rebates • Payment term discounts

Supply Chain Savings

• Cost of capital/Inventory • Warehousing costs • Transportation costs

Reduced Lifecycle Costs • Maintenance costs • Operating costs • Disposition costs

• • • •

Eliminate demand Reduce consumption Encourage substitution Change product mix

Specification Review • • • •

Eliminate “gold-plating” Simplify specifications Alternative products Determine industry standards

Improved Improved Operating Operating Efficiency Efficiency Reduced Operating Expense

• PR Processing • Accounts Payable • Receipt/Warehousing • Standardized procurement process • Other non-procurement related operating efficiencies

Improved Improved Focus Focus on on SocioSocioEconomic Economic Goals Goals Socio-economic Goals

• Structured analysis of small/disadvantaged business opportunities • Better understanding of small business spend and market

Performance Monitoring

• Structured metrics and periodic review of contractor performance

Source: Censeo Consulting and AQCA

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Small Business Solution Center Roles The Small Business Solution Center (SBSC) supports domestic AF procurement initiatives in commodities and services. SBSC is a vital component of early Strategic Sourcing efforts to answer:  How AF funds are being spent What Small Businesses can support requirement What business risks exist Can acquisition be set aside for SBs

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Integrity - Service - Excellence

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Small Business Solution Center Roles  The Small Business Solution Center (SBSC) supports domestic AF procurement initiatives in commodities and services.  SBSC is a vital component of early Strategic Sourcing efforts to answer:    

How AF funds are being spent What Small Businesses can support requirement What business risks exist Can acquisition be set aside for SBs

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Advantages Of Strategic Level Market Research And Data Analysis Provides a new set of eyes on the marketplace for goods and services Provides a standardized, comprehensive approach to Data Analysis Offers an independent and impartial review of procurement alternatives. Saves manpower over distributed approaches

As of:

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What Makes A Small Business Attractive In AF Procurement?

Sufficient data in the Central Contractor Registration and other government data repositories for comparison Strong procurement history in DoD and other federal contracts Experience in same or similar contracts Minimal business risk

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SBSC Experience to Date  Integrated Solid Waste Management for AETC  Bldg 171 Furniture for AFCEE  Custodial / Grounds Maintenance for AETC  (now in abeyance)

 Air Force Wide and Major Command Spend analyses  On review team for AF strategic sourcing training

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SBSC Data Analysis Processes

GENERAL DATA ANALYSIS PROCESS FLOW

DATA

EXTRACT

PRIMARY SOURCES:

PRIMARY TOOLS:

 FPDS-NG  CCR  DUN & BRADSTREET  CBIS  CPARS

   

QUERIES EXPORT ACCESS DB EXCEL SS

PROCESS

DOCUMENT

SORT DATA FILTER DATA COMBINE DATA (“OR, “AND”)

 ANALYZE DATA  PREPARE CHARTS  GENERATE REPORTS

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MARKET RESEARCH

Company Risk Analysis  SBSC uses company profile information available online through Dun and Bradstreet to assess company business strength  Past performance is reviewed through the Contractor Performance Assessment Review System (CPARS) and using telephone or email inquiries to contracting and program management personnel on past contracts.

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Sample Performance Risk Assessment Overall Assessment G

J

4

1 (Low)

10

Financial Composite Index

1

12

2

P

11

31

F L

C K

30

3

H

= Large Business = Small Business A B O

M

E

17

28

32

3

27

5 D

15

33

20

26

N

4

16

25

14

23

18 2

8 34

9

5 (high)

24

21

13 7

19

6

29

22

1

2

3

4

5

6

7

8

9

Weighted Performance Criteria Slide #12

High Risk

Moderate Risk

Low Risk

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How SBSC Helps Small Business  Objectivity helps remove potential bias towards large business.  Comprehensive data analysis and market research ensures viable small businesses are not lost in the shuffle.  Opportunities for small business teaming are readily identified.

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How Small Businesses Can Help Themselves  Make sure all entries in CCR and other government databases are up to date.  Use the SBA, Small Business Specialists and Procurement Technical Assistance Centers to maximum advantage  Be aware of all government training and assistance programs (SBIR, Mentor Protégé, etc)  Be alert to teaming opportunities!

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Summary  In our experience, Strategic Sourcing has shown itself to be receptive to Small Business participation in AF contracting initiatives.  Focused and fair Market Research and Data Analysis creates additional opportunities for Small Business.

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Points of Contact Air Force Small Business Solutions Center Renee Wesley-Case Director (210) 536-1317 Renee.Wesley-Case@brooks.af.mil Sathedia Bush Damon Oakes Phillip Roth Jessica Santos

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