LAND AND FACILITY USE AGREEMENT (LUA

costs). Protection objectives may require a separate percentage or estimated dollar amount to be calculated for aircraft/retardant cost. • You Order You Pay: Each agency is fiscally responsible for the resources they order, regardless of where they are used on the incident. • Cost Apportionment of Resource Use: The apportionment method shares final incident costs (indirect/direct) based upon the usage of direct resources in the incident action plan or location of actual use per operational period (documents where the direct effort was applied). The outcome will generate a percentage of benefit by agency that is applied to the incident’s actual cost derived from final agency accounting systems. • Proportionate Share: Costs between agencies can be based on a summary of daily estimated incident costs and each agency’s proportionate share. Daily agency cost percentages should be documented on the Incident Action Plan (IAP). Aircraft and retardant should be on an actual use basis.

LAND AND FACILITY USE AGREEMENT (LUA)

Land and facilities are often acquired to set up an Incident Command Post (ICP) or simply provide fire crews a place to rest, eat or shower. Prior to an emergency these can be contracted by private entities by FFSL management under the LPD191 by using the FFSL Land and Facility Use Contract Form. Land and facilities from other public entities do not require the authority of LPD191. During an emergency, the contract form is completed as an emergency procurement.The FFSL form references state purchasing terms and conditions under state law. Do not execute an agreement using a federal form. Note: When an FFSL Land and Facility Use Contract Form is going to be executed outside of an emergency situation it is required to obtain approval from the LPD191 designees prior to agreeing to terms and use of the land or facilities. Payment can only be made by FFSL regardless of fire jurisdiction. The form is on FFSL Enterprise located at: (https://ffsl.link/EnterpriseIBM) - for QR code see 3.29 on page 139.

FFSL state office has personnel on-call that can be ordered to negotiate and execute LUAs.

The LUA will need a supply resource order number (S-Number). A request is made through the ordering unit or directly to dispatch. To fill the order, they will need to know the purpose of the LUA, general location and name and contact information of the property owner.

Here are some guidelines to assist you in negotiating rates for facilities. Size of property and scope of use may affect a negotiated price. Prior to negotiating a daily price, consider a total if you would need the land or facility for a month. Would the monthly calculated total suggest the government would pay too much?

• Government owned facilities: Schools will have recently cleaned carpets and polished floors. Central heating and air conditioning systems may not be zoned and can increase utility costs. Special arrangements may be needed to modify outside irrigation systems in parks and school grounds. If possible limit access to some areas and avoid gym floors