UT Tyler School of Medicine - RFM Onboarding Packet

RURAL FAMILY MEDICINE ONBOARDING PACKET

WELCOME

I am so pleased that you have chosen Pittsburg, Texas, for your new home (at least for the next three years). I know this has been a long journey, and we are excited to take this next step with you! Our program is super excited that you are joining the Rural Family Medicine Residency program in Pittsburg. We congratulate you on this professional and personal milestone in your life.

Robert Tompkins, MD Program Director Rural Family Medicine Residency

You will receive notice from the Office of Graduate Medical Education to complete several tasks soon. However, there are many different forms within this document and several items of documentation that are required prior to attending orientation week. Also, plan to provide proof of your current certifications prior to beginning orientation. If you do not have certain credentials completed prior to onboarding, you will complete these during your two-week onboarding and orientation, along with many other items.

Certifications and Training Onboarding Documents

Several certifications are required before you can begin your training. Please review the list below, and let us know if you are still in need of one or more of the certification training requirements below. Please note that residents will have an opportunity to complete any outstanding certifications once arrived during orientation week.

• BLS

• ALS

• PALS

• NRP

• EPIC

• DRAGON

The links below will take you to the forms you are required to complete prior to your arrival for orientation week.

• Family Medicine Handbook

• Tobacco-Free Campus

• Drug Testing Pre-Employment

• Photography Consent (sign and return)

• Benefits at a Glance

• UT Tyler Health Science Center Gym Waiver

Human Resources Documents

• W-4 (HR will need this)

• Direct Deposit (HR will need this)

• Form I-9 (HR will need this)

• List of I-9 Acceptable Documents

• Non-Expired Government Driver’s License or Government Photo ID (actual ID, no copy)

Orientation Schedule and Maps

Your Epic training will primarily occur at CHRISTUS Trinity Mother Frances Hospital because they will not accept an attestation from our trainers at UT Health that states that you have completed training. After completing your CHRISTUS training, you will test out of Epic at UT Health East Texas so that you do not have to complete the training twice.

ORIENTATION SCHEDULE

Plan on a very busy first two weeks of orientation and training. You will be completing ALS, BLS, PALS, and NRP certificates, NetLearning modules and possibly other items after-hours. If you are already certified in any of these credentials, please send me your certifications so that you do not have to complete it during orientation.

Orientation is scheduled to begin June 14 – 30 from 7a.m. – 5 p.m. each day. Please monitor your inbox for an email regarding the official orientation schedule.

MAPS AND FLOOR PLANS

• UT Health Tyler

• Louis and Peaches Owen Heart Hospital

• UT Health Pittsburg

• UT Tyler Health Science Center

Clinical Rotations

TYLER FAMILY CIRCLE OF CARE ROTATION

All residents will be credentialed for the entire program. All documents are needed ASAP for processing.

The following documents are needed from the PGY-1 Residents:

• Copy of CV

• Copy of Life Support Certification

• Copy of Valid Driver’s License

• Copy of University of Texas Medical School Certification Form

• Copy of All Current Immunization Records

• UT Proof of HIPAA Training (will be in NetLearning Assignments when in orientation; once completed, we need proof of completion)

Letter of Good Standing:

• UT Liability Coverage (COI) (you will sign this when you complete Institutional Orientation)

• Proof of COVID-19 Immunization or Exemption Form (complete and return if exemption)

• Texas Medical License (Physician in Training Permit) (we will receive this)

• DEA (Institutional) (we will provide this)

• The Letter of Good Standing from UT Tyler Health Science Center must state that all immunizations, background check, drug screen and program status are satisfactory as in previous years (RFM Residency Program will provide this)

Tyler Family Circle of Care Documents

• Fitness for Duty (complete and return)

• Practitioner Data Record (complete and return)

• Program Type Application (complete and return)

• Resident Information Sheet (complete and return)

CHRISTUS TRINITY MOTHER FRANCES ROTATION

The following documents are needed from the PGY-1 Residents:

• Copy of CV

• Copy of PIT Permit or Medical License (we will receive this)

• Copy of Medical School Diploma

• Copy of ECFMG Certificate (if applicable)

Letter of Good Standing:

• Copy of Immunizations Record and Proof of COVID-19 Immunization or Medical / Religious Exemption Form

• Copy of ACLS/BLS Certifications

• Institutional DEA (we will provide this)

• Proof of Malpractice Insurance COI (you will sign during Institutional Orientation)

• Letter from home program – must include verification of the following: program start and end dates, good standing, and that a background check was completed (RFM Residency program will provide this)

CTMF Documents

• C TMF Onboarding Documentation (complete and return)

• C TMF Visiting Resident Application (complete and return)

IMPORTANT REMINDERS

• As soon as you receive your medical school graduation diploma, submit for your PIT.

• Federal Policy: You must bring the original copy of your current driver’s license, social security card or passport if you have it within the first three days of orientation.

• To keep all of the required documents organized, please email Leona.Caldemeyer@uthct.edu each category’s required documents in separate emails. Create your subject line as shown in example below:

Subject: <your last name>, CTFM Rotation Documents

Subject: <your last name>, Onboarding Documents

This makes it easier to keep track of all that will be coming in to process to send to the designated recipients. Again, welcome to the Rural Family Medicine Residency training program! We are excited to have you as part of our program!