Facilities Connection - April 2021

THE FACILITIES CONNECTION

APRIL 2021

930 MADISON, SUITE 100 Ray West, Project Manager

INSIDE THIS ISSUE

This project consisted of completely updating the HVAC System, new flooring, new cabinets, creation of two new offices and conference room, new ceiling tiles and lights. The renovation was done by outside contractors, UTHSC carpenters, HVAC, electrical, and plumbing crews.

930 Madison, Suite 100 . . . . . . . . . . . 1 Projects Spotlight. . . . . . . . . . . . . 2-4 Winter Weather. . . . . . . . . . . . . . . . . 5 Employee Spotlight. . . . . . . . . . . . . . 5 April Birthdays. . . . . . . . . . . . . . . . . . 5 Key/Lock Control Management. . . 6 Welcome Mickey Phillips. . . . . . . . . 6 Campus Safety. . . . . . . . . . . . . . . . . . 6

FACILITIES ADMINISTRATION TEAM uthsc.edu/facilities

Kimberly Moore Assistant Vice Chancellor of Facilities Administration Christopher Conrad Director of Planning and Design Edwin Jeffres Interim Director of Facilities Superintendent, Custodial Services Daniel Hutchinson Superintendent, Mechanical Services Michael Nelson Superintendent, Construction Services Jesse Johnson Interim HVAC Supt., PM, Boiler Operations Rosie Davis Administrative Specialist III The University of Tennessee is an EEO/AA/Title VI/ Title IX/Section 504/ADA/ADEA/V institution in the provision of its education and employment programs and services.

UPCOMING OFFICIAL UTHSC HOLIDAY CLOSINGS April 2......................... Spring Holiday May 31.......................... Memorial Day 1

THE FACILITIES CONNECTION

APRIL 2021

PROJECTS SPOTLIGHT 920 MADISON, 8TH FLOOR Laura Mooney, Project Manager The renovation project for 920 Madison, 8th floor is complete. Renovation involved adding new walls, ceilings, carpet, LVT, electrical, paint, floors and HVAC. The project also included abatement, completed by contractors.

Many of our facilities trades worked on the space including carpenters, painters, electrical, fire safety, HVAC, cabinet, flooring, signage, and door hardware, along with UTHSC IT services.

BEFORE

AFTER

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THE FACILITIES CONNECTION

APRIL 2021

PROJECTS SPOTLIGHT (CONTINUED) DUNN DENTAL EMPLOYEE BREAK ROOM RENOVATION Sibel Kaskal, Project Manager The Dunn building employee breakroom project is finally complete. The project renovation included new flooring, new kitchen cabinets and design, new ceiling tiles, and paint. Facilities carpenters, electricians and movers worked on the project as painters.

Thanks to everyone for their great efforts.

MADISON CONCOURSE RENOVATION Bill Crewe, Project Manager The Madison building concourse has undergone a few changes. A new ceiling and lighting were added in the women’s concourse restroom as well as new paint, ceilings and office cubicles. cubicles in The NC032 changes Madison in NC032, Concourse, Madison to Concourse, accommodate were the to staff moving from accommodate the the staffBoling/CDD moving from building. the Boling/CDD building

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THE FACILITIES CONNECTION

APRIL 2021

PROJECTS SPOTLIGHT (CONTINUED) DOCTORS OFFICE BUILDING PLEXIGLAS Rosalie Nelson, Assistant Project Manager Glen Dawkins, Bio-Med Supervisor The Bio-Med department in Facilities continues to receive work request for Plexiglas shields, which are still in demand due to the COVID-19 pandemic. It has been the most “requested” work ticket from campus employees during the past year, to help ensure their safety from the spread of the virus. Assistant Project Manager Rosalie Nelson stated, “Since the beginning of the pandemic, 52 Plexiglas shield project requests have been completed and many of them included multiple shields.” Great job to the Rosalie and the Bio-Med department, for your efforts, to keep the campus safe!

CONSTRUCTION DEPARTMENT SPOTLIGHT Mike Nelson, Construction Superintendent Mike Nelson, construction superintendent, submitted pictures of his employees working in CRB auditorium. Nathan Roy and Johnny McGee, senior skilled craftsmen, remove the ceiling for a new automatic screen and camera system that will be installed in the CRB.

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THE FACILITIES CONNECTION

APRIL 2021

WINTER WEATHER BRINGS CHALLENGES FOR FACILITIES

Edwin Jeffres, Facilities Interim Director and Custodial Superintendent A few days of snow and ice last month required facilities department efforts extensively for the clean-up and campus repairs. The winter storm kept facilities crafts busy with cleaning walkways, busted pipes, flooding, heating issues, plumbing repairs. The UTHSC campus sustained substantial damage caused by the storm, and multiple buildings were impacted including, Lamar Alexander, Madison Plaza, and Hyman to name a few. There was a significant amount of flooding caused by busted pipes, mechanical failures due to freezing temperatures, and much more. The facilities mechanical, plumbing, preventive maintenance, fire safety,

electrical, and custodial department provided extraordinary service in maintaining building operations. Calls were made after hours to the facilities teams and they all showed up quickly, even with the roads completely covered snow and ice.

They were able to minimize the damage that would have been insurmountable, if it had not been for their relentless efforts, and their quick arrival to the campus at the onset of the issues.

Thank you to the entire Facilities organization for their outstanding efforts in keeping our campus safe. They all played a part in ensuring the campus was a priority during such a trying time.

FACILITIES EMPLOYEE SPOTLIGHT

APRIL BIRTHDAYS

Katie White, locksmith received positive feedback from an internal customer for a job well done in helping to resolve an issue. Dr. Adebowale Adebiyi’s office communicated to Katie’s manager that he wanted to thank Katie for the assistance she provided with his electronic safe in the Coleman building. He was unable to get into the safe and it impaired their work for two weeks, when they couldn’t gain access to the important contents of the safe. They reached out to Katie to ask if she could help inany way possible. Using her locksmithing tools, she was able to open the safe and they could finally remove the contents to store them safely in another location. They wanted to be sure Katie received recognition for her awesome efforts with this difficult task.

Rosemary O’Kelley David Gross

Latisha Williams, Accounts Payable Supervisor

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Desmond Brown

Terri Whitelow

Cassius Bass

James James

Denise Minor

T’Roderick Oliver

Charles Dunbar

Jennifer Edwards

Ronald Phillips

Curtis Green II

Dorthea Lesure

Milton Anderson

Cathy White

THE FACILITIES CONNECTION

APRIL 2021

NEWS YOU CAN USE...

KEY AND LOCK CONTROL MANAGEMENT Key and lock control management is under Facilities Administration. If you need to turn in, transfer, have new keys issued, or have locksmithing needs do the following: 1) Complete a request form found on the facilities website under the key control tab (uthsc.edu/ facilities/key-control. php).

2) Attach the form to an Archibus work order request (link found at the bottom of each page of Facilities website) and bring to Facilities.

We are located in the Physical Plant Building, room 224.

Office hours are 8:00 - 11:30 am and 1:00 - 4:30 pm, Monday through Friday.

For further assistance please call 901.448.4001.

CAMPUS SAFETY COVID-19 BEST PRACTICES Timothy Barton, Campus Safety 1) Work groups relying on partners or small teams that work within six feet of one another, should have assigned partners to minimize the number of individuals with whom each person has close contact.

2) If working within six feet of someone else, complete the work at separate times, as soon as possible.

3) Individuals with close work contacts should get tested regularly for COVID-19 (e.g. every 14 days). This will help to more quickly identify cases where no symptoms are evident and prevent spread among your work group.

4) Notify your supervisor if someone is exhibiting symptoms of COVID-19 at work.

5) Supervisors: Be aware of the sick and vacation time available to each of your employees.

Be proactive in having conversations about available time. Make sure each employee has a plan in place and is aware of the Human Resources provisions for employees that need administrative time to cover a period of self-isolation or quarantine.

6) Supervisors: Develop an escalation procedure and inform your team of the consequences for not complying with campus COVID-19 guidelines. When you see individuals not following the guidelines follow those procedures.

7) Supervisors: If staff members call in sick, ask about their symptoms. Direct them to to fill out the Notice of COVID-19 Occurrence Form on the Human Resources website if they have any symptoms of COVID-19 (e.g. cough, fever, chills, aches, diarrhea, etc.).

Tell them to seek guidance for a safe return to campus from University Health Services.

8) Supervisors: Post signs to identify the maximum permissible number of people in break rooms, offices or common areas frequented by more than one person.

9) Supervisors: Meet or otherwise communicate (via email) with your staff members weekly to answer questions and share updates to COVID-19 guidelines.

WELCOME MICKEY PHILLIPS Tim Barton, Campus Safety On the Campus Safety side of Facilities, we have a new addition to the Facilities family.

His name is Mickey Phillips (Sr. Health & Safety Specialist) who will oversee all aspects of the Campus Safety Program. Mickey has been in an environmental, health, and safety role Mickey Phillips, BS, CHMM for the past 22 years. He has worked for the hazardous waste industry, manufacturing industry, and in academia.

For the past three years he has worked in the Office of Research Safety Affairs where he developed and oversaw the Laboratory Safety Inspection Program for all research labs on campus.

Mickey is here to assist with your safety concerns or questions.

Please feel free to reach out to Mickey at mphill49@uthsc.edu or 901.448.6014.

For more information, please contact: Facilities Administration | 201 East Street, Suite 113 | Memphis, TN 38163 t 901.448.5661 | uthscfacilities@uthsc.edu

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THE UTHSC CAMPUS IS OUR #1 PRIORITY! The Facilities Administration department at UTHSC has the overall responsibility of all facilities activities, including basic operations, buildings systems maintenance, logistics, grounds, transportation, custodial services and continuous maintenance of the Health Science Center of The University of Tennessee.