Guild annual report 2017 issu

EXECUTIVE REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

annual report 2017

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EXECUTIVE REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

CONTENTS 04

01 | EXECUTIVE REPORTS

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02 | OPERATIONAL REPORTS

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GUILD PRESIDENT’S REPORT

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STUDENT SERVICES

08

MANAGING DIRECTOR’S REPORT

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IMAGES FROM ODAY 2017

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2017 AT A GLANCE

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COMMERCIAL

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GUILD VICE PRESIDENT’S REPORT

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EQUITY AND DIVERSITY

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GUILD TREASURER’S REPORT

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GOVERNANCE STRUCTURE

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GUILD SECRETARY’S REPORT

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NATIONAL REPRESENTATION

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POSTGRADUATE STUDENTS’ ASSOCIATION

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GOVERNANCE

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GUILD COUNCIL 2017

EXECUTIVE REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

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03 | DEPARTMENT REPORTS

43

SPORTS

33

EDUCATION COUNCIL

44

RESIDENTIAL STUDENTS’ DEPARTMENT

34

EDUCATION ACTION NETWORK

45

WELFARE DEPARTMENT

35

PUBLIC AFFAIRS COUNCIL

46

WESTERN AUSTRALIAN STUDENT

ABORIGINAL CORPORATION

47

WOMEN’S DEPARTMENT

48

04 | FINANCIAL REPORTS

49

FINANCE SUMMARY

50

FIGURES

37

SOCIETIES COUNCIL

38

ACCESS DEPARTMENT

38

ALBANY STUDENTS’ SERVICE

39

ENVIRONMENT DEPARTMENT

40

MATURE AGED STUDENTS’ ASSOCIATION

41

INTERNATIONAL STUDENTS’ ASSOCIATION

42

PRIDE DEPARTMENT

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EXECUTIVE REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

01 EXECUTIVE REPORTS

EXECUTIVE REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

GUILD PRESIDENT’S REPORT

BY NEVIN JAYAWARDENA INTRODUCTION

Currently, the Guild has multiple strategic plans that

Over the course of the year the Guild has made

target specific areas of operations. In 2016, Deloitte

significant progress towards achieving the strategic outcomes that were set at the beginning of 2017. It has been an honour to be the 104th Guild President and to work alongside the student representative and staff team. Together we have worked hard and effectively to improve the Guild’s performance and output. 2017 has been a year about consolidation as well as identifying opportunities to maximise efficiencies and preparing the Guild for future.

BUILDING RELATIONSHIPS Throughout 2017, we have strengthened and established new relationships with the University, State Government, nationally, internationally and amongst previous Guild Council members. In August, we launched the Guild Alumni Network. An event was held in the newly refurbished Tavern that brought together many notable figures who once sat on Guild Council. This event was also an opportunity to present Honorary Life Membership to two members of the community who have made a significant contribution to the Guild – Dr Sue Boyd and Dr Janet Holmes à Court.

The Managing Director and I have also continued to develop strong working relationships with members of the new State Government. Six Ministers have had the opportunity to tour the Guild and understand the value that our organisation provides back to the University and to the lives of UWA students. These efforts have also resulted in a bi-yearly meeting with all WA Guild Presidents and the Minister of Education

conducted a review of the Guild’s operations and functions. This review inspired the creation of a new overarching 2018-2021 Guild Strategic Plan. The new plan will act to provide more consistency between the changing councils and smoother transition between the changing student representatives each year. This Strategic Plan will clearly articulate the priorities of the Guild, what we hope to achieve over the coming three years and our enablers that will help us get there.

The increase in the Student Services Amenities Fee (SSAF) funding from ~30% to 50%, meant an increase of almost $1M. This additional funding allowed us to develop a Capital Expenditure Plan that details how we will deliver the different phases of the Guild Masterplan over the next 10 years. The planned investments will mean a significant improvement in the quality and functionality of spaces, with our first investment being a $2M upgrade to the Refectory that will open at the beginning of 2018.

STUDENT REPRESENTATION Over many years there has been a strong culture of student representation within various levels of decision-making of the University. This year, we sought to improve the quality of representation but also encourage more meaningful engagement with students as partners in delivering higher education, not just consumers. The new Vice-Chancellor and I have worked to implement The Partnership, which is a framework that aims to foster a positive and mutually

and Training beginning from 2018.

beneficial relationship between staff and students.

We have continued to work with other student

Members of the Guild’s Governance Committee have

unions and guilds across the country as well as the National Union of Students (NUS) to address issues facing students studying in Australia. This year we have also sought to establish stronger relationships

also worked to develop policies and rules for the new Access Department that now exists to represent students with physical and mental disabilities.

However, the largest project for the committee was

with student unions in the UK. This has assisted us

the significant restructure of the Guild. Over 104 years

in developing our three-year Strategic Plan and the

the Guild has evolved significantly and this year we

implementation of new initiatives.

have developed a structure that will better align with

OPERATIONAL EXCELLENCE Over recent years, the Guild has made significant

the current functions of the Guild as well as University structures.

investments into our systems and processes. The

The Guild Executive and I have been dedicated to

establishment of the Guild’s Audit & Risk Committee

providing resources and support to students from

that include external members, have greatly assisted

all backgrounds and experiences. Diversity is an

us in providing professional advice for our long-term

important aspect of UWA, which is why we have

endeavours and sustainability.

aimed to provide our representative departments

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EXECUTIVE REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

with more agency to affect change at the University level. The International Students’ Service Department now has a platform to instigate significant change for all international students and the Guild’s Pride Department have worked with UWA to successfully promote the YES Campaign for the Marriage Equality Plebiscite.

CHALLENGES Cuts to Higher Education Earlier in 2017, the Federal Government announced proposed cuts to Higher Education. The cuts would result in students having to pay more for their degrees, having to pay the HECS loan sooner and receiving less in return.

The National Union of Students (NUS), Universities Australia (UA), the University and the Guild all worked hard to protect the Higher Education sector from further funding cuts and ensure that the Federal Government continually aims towards making higher education accessible and affordable for all. This campaigning on the behalf of students finally paid off as the Higher Education Bill was blocked in the Australian Senate on Thursday 19 October 2017.

Student Wellbeing The NUS, with the support of headspace: National Youth Mental Health Foundation, conducted a National Tertiary Student Wellbeing Survey in the second half of 2016 to provide a snapshot of the key stressors and factors affecting the wellbeing of Australia’s tertiary students. The survey investigated how the academic, financial and mental health experiences of university and TAFE students impact their time at university.

The survey found that 67% of young adults rated their mental health as “fair” or “poor” with 59% of mature adults rating their mental health as “fair” or “poor”.

These statistics are particularly concerning but not surprising.

CONCLUSION I could not be more grateful for the students and staff teams who devote their time and energy to make a lasting and significant impact on the experience of UWA students. Our work has put the Guild in a stronger financial position, and provided a solid foundation for future Councils to build on. It has been

NEVIN JAYAWARDENA 104TH UWA STUDENT GUILD PRESIDENT

a humbling experience and privilege to serve as the 104th Guild President and I look forward to seeing what the Guild continues to accomplish in the future.

EXECUTIVE REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

GUILD BALL 2017 GUILD EVENTS STAFF SETTING UP FOR THE 2017 GUILD BALL IN WINTHROP HALL.

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EXECUTIVE REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

MANAGING DIRECTOR’S REPORT

BY TONY GOODMAN INTRODUCTION

Most notably the largest financial change has

The Guild continues to focus on creating high quality

been the Student Services and Amenities Fee

services and support for UWA students, delivering a strategy which protects the organisation’s independence, autonomy and commercial stability.

The Guild prides itself on being an agile organisation in order to meet changes in its operational environment. 2017 has seen the Guild successfully

(SSAF), which due to the legislative changes to the Universities Act now provides the Guild with a minimum of 50%. In previous years the Guild has received only ~ 30% with additional funds provided from a joint capital CapEx program. The additional funding means the Guild would receive circa an

meet these goals and aspirations.

additional one million dollars per annum in funding

Our organisation, which is wholly dedicated to

invest in our capital projects and Guild Masterplan.

delivering the very best in student experience,

We made a surplus of $641,597 in 2017. Cash flow

continues to enhance its reputation through the

remains positive for the organisation. Cash flow

areas of governance, financial planning, capital

remains positive for the organisation.

development and commercial accruement.

which helps provide increased stability and ability to

THE TEAM

GOVERNANCE

People are the heart of the Guild at UWA. Our teams

The Guild has successfully introduced its Audit

have been working hard to create that unique student

& Risk Committee which is made up of student

experience for all students at the University.

representatives, Guild President, Guild Treasurer and four external members of the community. This extra level of governance provides oversight, expertise and advice to ensure that our financial, risk and operational strategies are of a sound decision making

Across all areas the Guild has been providing excellent service to students, this includes dedicated teams in our retail catering outlets comprising focused management, extensive engagement and

process.

marketing to the student cohort. The Guild’s Student

AUDIT & COMPLIANCE

which helps students with any issues they may face

The Guild provided its 2016 SSAF expenditure

– academic, welfare and financial. This year we have

and externally audited financial accounts to the

introduced an independent counsellor in the Student

UWA Audit & Risk Committee. I am pleased to

Assist team to further support students.

report that the committee, Deloitte and the UWA Senate acknowledged that the Guild has met all its compliance and audited obligations.

Assist is a specialist and independent support team

The Guild’s Event division has been working towards a new record in events at UWA. By the end of 2017 the Guild have helped administer over 1200 student

The Guild strives towards meeting KPIs set in its

events. Our Events team continues to conduct

Service Level Agreement (SLA) with the University

training for UWA students across; event management,

and has been meeting all KPIs positively.

event compliance and risk, responsible service of

FINANCIAL PLANNING & BUSINESS STRATEGY We have been able to meet our financial obligations and responsibilities to deliver the services we have set out in our business strategy. Our commercial areas continue to provide revenue to the organisation, which in turn, delivers student services and support.

Following on from the 2016 Deloitte Business review

alcohol and training for reducing the risk of sexual harm.

This year the Guild has also had a focus on Health & Safety and we appointed a dedicated employee to help us focus and develop this area of compliance with the Guild’s Workplace Health & Safety Committee.

the Guild continues to implement initiatives and

GUILD MASTERPLAN

structural changes to further build a robust and stable

The Guild has progressed with its Masterplan and

future for the organisation. Areas include review of

capital works projects across 2017. The core focus has

pricing models, revenue generation and cost control

been on the development of The Refectory as a new

and efficiency measures.

space for students, retail and catering services.

EXECUTIVE REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

The project has been designed by our partners Hames Sharley architects and has received University sign off. The project includes the development of more individual outlets in the Guild precinct, creation of a student kitchen facility and the installation of a lift to providing greater accessibility to the secondfloor student spaces and meeting facilities. It is expected the Guild will be investing close to $2 million into infrastructure for this project.

The Guild Masterplan includes the redevelopment of the Guild Village retail precinct. The services in this area are always monitored by the student body which looks at the relevance, value these outlets provide and the appropriateness of retail operations to exceed student requirements. The Guild will be moving on developing this precinct to meets the students’ needs and expectations in the next few years with plans to review development in 2018.

CONCLUDING REMARKS In conclusion, the Guild has performed successfully in 2017 across its delivery of services, business management and staff performance. My thanks goes to the dedicated management team and all employees of the UWA Student Guild for the support and effort they put into the daily operations and initiatives. It is with no shadow of a doubt that the operational team at the Guild goes beyond the call of duty to provide the very best experience for the students of UWA.

TONY GOODMAN MANAGING DIRECTOR UWA STUDENT GUILD PRESIDENT

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EXECUTIVE REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

2017 at a glance

27,209 STUDENTS OPT TO BE GUILD MEMBERS TO TAKE ADVANTAGE OF DISCOUNTS & BENEFITS 76% DOMESTIC | 24% INTERNATIONAL

$51,335 raised by prosh $70,714 raised by relay for life

GUILD DEPARTMENT EVENTS

EXECUTIVE REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

45% ARTS / BUSINESS / LAW / EDUCATION

18% ENGINEERING / MATHEMATICS

65.3% UNDERGRADUATE 34.7% POSTGRADUATE 14% HEALTH / MEDICAL SCIENCES

1% INDIGENOUS STUDIES

22% SCIENCE

WITH 111 REFERRALS TO THE GUILD WELLBEING COUNSELLOR

79.4% ARE AGED 17-25 17.6% ARE AGED 26-39 3% ARE AGED 40 AND UP

80.2% FULL TIME | 19.8% OTHER

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EXECUTIVE REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

GUILD VICE PRESIDENT’S REPORT

BY MEGAN LEE As the 2017 Guild Vice President, my role has been

The Guild Vice President is the only permanent

focused on strengthening the representation of

member on the University’s Parking Fine Appeals

marginalised groups on Guild Council as well as

committee which has allowed me the opportunity

performing student advocacy roles. I have been

to regularly work with the University on improving

working closely with several departments and

parking and transport at UWA. The Guild has been

collectives this year including the newly formed

fortunate enough to be instrumental in a parking

Access Department, the Ethno-Cultural collective

review survey which will better allow us to advocate

and the Mature Age Students’ Association. I have

for students’ interests.

endeavoured to make the Guild accessible to and representative of our diverse student population.

The Vice President is also the Chair of the Guild’s

In addition to this role I have been working closely

committee has focused on the role out of new

with the Guild Women’s Officer, Hannah Matthews,

operational systems in areas such as our catering

on the Safety on Campus Committee. We have

outlets through to the Second-Hand Bookshop,

worked hard to achieve amazing results to ensure

development of a new website, the sourcing of a new

that all students, particularly women on campus, feel

Payroll system and an upgrade of the Guild server.

safe and supported by the University. This year the Australian Human Rights Commission Report into Sexual Assault and Harassment on campus revealed concerning statistics. Hannah and I worked tirelessly to ensure that the concerns revealed in this report are met in the University’s new action plan to combat

Corporate Services Committee. This year the

The College Discounts Memorandum is another project I am lucky to have worked on this year. This project has allowed college residents’ clubs the ability to access Guild club support services to help them run their events better, with more support and for less

sexual violence on campus.

money.

I have worked closely with the Deputy Vice-

It has been an absolute pleasure serving as the 2017

Chancellor of Community & Engagement to improve the orientation experience for all students at UWA. This has been an important project for the Guild to have a strong student voice advocating for positive changes in the orientation experience. I’m excited to

Guild Vice President and working with the staff and student departments to deliver many of the goals of the 104th Council. I look forward to my term as the 2018 Guild President and building upon the hard work of previous Councils.

see some of the results from this project roll out into the future, including an entirely new student portal that everyone at UWA will benefit from.

FROM LEFT: VINURI GAJANAYAKE, MEGAN LEE, NEVIN JAYAWARDENA, ALEXANDRA O’BRIEN

EXECUTIVE REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

GUILD TREASURER’S REPORT

BY ALEXANDRA O’BRIEN The key role of the Guild Treasurer is the management

The current Overdraft Process is, however, very

of finances to ensure a balance between providing

inefficient and unclear for students. Through the

students with the highest quality services through its

experience of working with overdrafts I have worked

initiatives while also overseeing the budgets to make

on creating clear and formatted templates to clarify

sure the Guild is financially viable.

the required details for both the students applying

2017 focused largely on the redevelopment and improvement of Guild commercials. This has brought

and the Executive who must approve the loan before it is granted.

about changes to Hackett Café and the Tavern as

Typically the Guild Treasurer’s time is centered

well as a complete refurbishment of the Refectory

around creating and dealing with budgets, although

to be commenced at the end of the 2017. Strategies

I have also been fortunate enough to work on other

to improve choice, value, quality and experience

key initiatives. I enjoyed the opportunity to work

for students have also been put in place through

with Volunteering, Student Services and the Welfare

initiatives such as “Day Specials” and entertainment

Officer on the “Suit Hire Initiative” where students can

during lunch hour in the Tavern as well as creating a

rent suits for business interviews and other functions.

“$5 Study Menu” in Quobba Gnarning, during exam time.

2017 was a successful year for the Guild and I would

Another important aspect of the Guild Treasurer role

their commitment to the success of the Guild and its

is the approval of overdrafts for events and functions

affiliates.

like to acknowledge all the staff and students for

held by students. This year there have been two large overdrafts for Student Faculties with historically successful events. Both of these have been repaid.

GUILD SECRETARY’S REPORT

BY VINURI GAJANAYAKE This year has seen the Guild go from strength to

After attending the National Union of Students

strength in all areas, particularly regarding strategic

Education Conference in July, I compiled the EdCon

planning and our relationship with the University.

Information Pack which comprised of notes taken

As Guild Secretary my role has mainly consisted of

from the conference workshops for distribution

ensuring transparency within the Guild through the

to faculty societies and clubs. The workshops

compiling and publication of agendas, resolutions,

taught a variety of different skills, such as engaging

reports and minutes for Guild Council meetings.

international students, the importance of trauma

I have also worked on projects including the

informed sexual assault policy, and intersectional

Partnership and co-chairing the Mentoring Project as

and accessible activism. This document will be made

a part of the UWA Refreshed Education Strategy.

available so that students can be engaged with the

The development of The Partnership (between UWA and the Guild) marks a pivotal point in the Guild’s

insights that student representatives gain at nationwide conferences.

relationship with the University and the influence

Within Guild Council, I coordinated the election of

that the student voice will have in University decision

Ordinary Committee Members for Guild committees,

making processes. In collaboration with the President

the co-option of the PAC President and the Sports

and the Managing Director, I worked on constructing

Representatives after resignations that occurred

a draft partnership document that was approved by

earlier in the year, as well as the Ordinary General

Council and was taken to the Vice-Chancellor for

Meeting. I also worked with the incredible Guild

discussion and approval. This year I was also given

Events Department and a number of Councillors in

the opportunity to co-chair the Mentoring Project

organising events such as ODay, the revival of ODay

Focus Group with the acting Deputy Vice-Chancellor

Festival, End of Semester Week, and the Cruikshank-

(Education), which looked at bringing in a mentoring

Routley Memorial Guild Ball.

program with academic staff and PhD students for incoming students across all faculties.

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EXECUTIVE REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

POSTGRADUATE STUDENTS’ ASSOCATION

BY OWEN MYLES INTRODUCTION

help meet new people, like our Wine & Cheese night

2017 has certainly seen some big issues for

with our Date My Degree speed friending, tours of

postgraduate students. For those in research it saw the implementation of a number of ACOLA review recommendations, including the introduction of the Research Training Scheme scholarship program, replacing the APA and IPRS scholarship schemes, and the introduction of optional oral examinations for PhD students at UWA. The first ever UWA oral examination for a PhD was held in June. On the coursework front, federal government changes to Commonwealth Supported Places leaves the funding of postgraduate

hidden parts of the University, a cocktail night and more.

ADVOCACY This year the PSA placed a focus on support for students with chronic illnesses and disabilities in research degrees, looking to develop fair ways to extend scholarships to support these students. We’ve also been focusing on giving UWA a higher level of involvement in national representation, working

coursework degrees up in the air.

to have the Council of Australian Postgraduate

AWARDS & GRANTS

conference at UWA.

Every year the Postgraduate Students’ Association (PSA) gives out a number of awards and prizes to support postgraduate students at UWA to attend conferences and conduct fieldwork and data collection when they would otherwise not be able to do so. This year we expanded our awards to allow postgraduate coursework students a chance to apply for the first time, granting a greater opportunity to all postgraduate students. This was combined with the largest ever funding pool for these awards, meaning

Association (CAPA) host their 2017 national

ENGAGEMENT The PSA’s weekly newsletter was redesigned to make it more streamlined, easy to read and visually appealing. Our social media presence has also increased, with our Facebook page now on 2400+ likes, and some posts reaching more than 10,000 people. This has been echoed with increased engagement in our events, particularly Connect, and increasing access of Guild services by postgraduate

more opportunities were available to our postgrads.

students.

EVENTS

POSTGRAD COMMON ROOM

The PSA has always attempted to balance the wide

One major achievement for 2017 has been the

variety of needs and desires of our diverse postgrad cohort by running a wide scope of events throughout the year. This year we continued to run our monthly Connect event in a new venue, Hackett Café. Once students got used to the new location, the event was regularly an overwhelming success. Our lowest turnout this year was approximately the same as our highest last year, averaging at around 130 most months and peaking with over 180 postgrads joining us one month! We also began a new event, Postgrad Café, as a form of lunch-time social event for hungry postgrads. It was an instant success and every month

opening of the new Postgrad Common Room, a permanent home for postgraduate students. This replaces the temporary lounge that served as postgrad home-base during the last few years. The new space features kitchen facilities, games, work stations, and some basic childcare facilities. It opened in early Semester 1 and has been very well used.

CONCLUSION As we head towards 2018, the biggest challenge will remain engaging with the ever-growing postgraduate student body. Postgraduate students need more

it was run, we ran out of food within half an hour.

support than ever and the PSA will have to continue

On the family friendly side of things, the PSA held

students, meeting this increasing need.

our annual Scitech evening, which ran out of its 325 tickets in under 4 hours and was warmly received by those who attended. We also held a star gazing night out at the Perth Observatory that, despite some poor weather, was a big success.

The PSA also held events to train skills, such as our research improvisation training evenings, events to

to grow and adapt to engage with postgraduate

EXECUTIVE REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

PSA PRESIDENT OWEN MYLES WITH GUILD PRESIDENT NEVIN JAYAWARDENA AND WA MINISTER FOR EDUCATION AND TRAINING, THE HONOURABLE SUE ELLERY MLC

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GUILD COUNCIL 2017 | UWA STUDENT GUILD ANNUAL REPORT 2017

GUILD COUNCIL 2017

GUILD COUNCIL 2017 | UWA STUDENT GUILD ANNUAL REPORT 2017

2017 STUDENT REPRESENTATIVES NEVIN JAYAWARDENA | GUILD PRESIDENT MEGAN LEE | GUILD VICE PRESIDENT VINURI GAJANAYAKE | GUILD SECRETARY ALEXANDRA O’BRIEN | GUILD TREASURER LINA EL RAKHAWY | EDUCATION COUNCIL PRESIDENT AUDREY TASCON | PUBLIC AFFAIRS COUNCIL PRESIDENT MICHAEL KABONDO | SOCIETIES COUNCIL PRESIDENT SEAN O’LEARY | ENVIRONMENT OFFICER DARRYL LOKE | INTERNATIONAL STUDENTS’ SERVICE DIRECTOR OWEN MYLES | POSTGRADUATE STUDENTS’ ASSOCIATION PRESIDENT & CHAIR OF GUILD COUNCIL (OCT-NOV) TONIA CURBY | PRIDE OFFICER RIGEL PACIENTE | PRIDE OFFICER DANNI CARROLL | RESIDENTIAL STUDENTS’ DEPARTMENT PRESIDENT ALEXANDER ROBINSON | SPORTS COUNCIL PRESIDENT JACOB COLANGELO | SPORTS REPRESENTATIVE TYSON MCEWAN | WELFARE OFFICER JAYNE-RAE WHITBY | WESTERN AUSTRALIAN STUDENTS ABORIGINAL CORPORATION CHAIR HANNAH MATTHEWS | WOMEN’S OFFICER JACK LOOBY | CHAIR OF GUILD COUNCIL (DEC-OCT) BRYAN QUAH | ORDINARY GUILD COUNCILLOR JOSEPH CHAN | ORDINARY GUILD COUNCILLOR JUSTIN WORKMAN | ORDINARY GUILD COUNCILLOR LEWIS HUTTON | ORDINARY GUILD COUNCILLOR LUKE ANDREW | ORDINARY GUILD COUNCILLOR MICHAEL MCKENZIE | ORDINARY GUILD COUNCILLOR PHEOBE HO | ORDINARY GUILD COUNCILLOR & CHAIR OF EQUITY & DIVERSITY COMMITTEE REECE GHERARDI | ORDINARY GUILD COUNCILLOR SEAN MATJERAIE | ORDINARY GUILD COUNCILLOR ´ TAYLOR HOME | ORDINARY GUILD COUNCILLOR & TENANCY CHAIR ZENA IBRAHIM | ORDINARY GUILD COUNCILLOR CHLOE HYNES | ACCESS CO-CHAIR FRASER WINDSOR | ACCESS CO-CHAIR BRYCE NEWTON | PELICAN EDITOR RUTH THOMAS | PELICAN EDITOR SOFIA KOUZNETSOVA | VOLUNTEERING & COMMUNITY ENGAGEMENT CHAIR MADDIE MULHOLLAND | IMMEDIATE PAST PRESIDENT SENATE REPRESENTATIVES NEVIN JAYAWARDENA OWEN MYLES MADDIE MULHOLLAND

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OPERATIONAL REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

02 OPERATIONAL REPORTS

OPERATIONAL REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

STUDENT SERVICES Student Services involves all services that the Guild

EVENTS

provides that are outwardly facing and based around

It has been a huge year for Guild Events! Event

students. This includes the academic, financial and welfare related support provided to students through Student Assist, the events run throughout the year

highlights include: • OWEEK – In conjunction with the Guild Immediate

under the Events Department in collaboration with

Past President a full schedule of events was

clubs and societies, the volunteering opportunities

developed for OWEEK.

made available to students through Guild Volunteering, and the various media platforms run by the Engagement team through which students are kept engaged and informed on the Guild and its services. in 2017, the Guild has been working on increasing the quality and quantity of the Guild’s social media presence, diversifying and reinventing the events calendar, and improving the visibility of Student Assist initiatives such as the Food Pantry and the counselling services.

ENGAGEMENT The Engagement Team comprises of Marketing, Design and the Guild Student Centre. The Engagement Department works to inform and communicate to students what the Guild can offer them. We thrive to make the student feel engaged, supported and part of a vibrant student community.

In 2017, the Engagement Department focused on 3 key engagement areas: • Increasing student engagement online through a social media strategy and schedule, by revamping all Guild e-newsletters and looking at student focused content on the Guild website.

• ODAY – introduction of sponsorship packages, new event layout design, carnival rides and giveaways. We had 212 stalls, Westpac was a Major Sponsor and we generated over $94,000 in revenue. Attendance estimated at 10,000 new and returning students.

• ODAY Festival returned for the first time in 5 years! An all-ages event with a licensed area, some big names graced the stage including Tired Lion, Ziggy and Tina Says. ODay Festival featured an extremely popular Silent Disco and a cool, furnished chill out zone sponsored by UBER. This sponsorship also included $3000 cash and $10,000 worth of free rides for first time UBER users.

• Students have been running a record number of events with 213 in March, 172 in May and 177 in August. The previous highest number was 156 in May 2015.

• Student Leadership Training experienced record attendance with numbers tripling in some cases.

January sessions had between 90 and 100 students per session.

• Increasing engagement on campus through creating student lead events, posters, flyers and collaborating with faculties, colleges and different areas of the University.

2017

Jan

GUILD EVENTS

-

CLUB EVENTS

2

TOTAL EVENTS

2

TOTAL ATTENDEES

30

Feb

4

23

27

11,810

• Increasing student engagement through print by

Mar

23

190

213

16,621

ensuring all Guild lead magazines included Guild

Apr

12

113

125

13,480

advertising and printing informative flyers and

May

16

156

172

13,445

Jun

4

39

43

6,239

The Design Department has been busy with over 470

Jul

2

23

25

2,475

design jobs being completed for the Guild, clubs and

Aug

24

153

177

15,334

societies. They have also designed 12 publications

Sep

17

123

140

12,638

Oct

34

178

212

20,833

Nov

9

49

58

5,843

Dec

3

14

17

2,507

148

1063

1211

121,255

guides on what the Guild can offer students.

including Pelican, Lighthouse, Outspoken, Damsel, Postscript and PROSH. The Design Department has focused heavily on ensuring that the Guild branding and styling has been consistent throughout the year.

TOTAL

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OPERATIONAL REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

STUDENT ASSIST

in the form of Mental Health Panel Discussions.

The main goals for 2017 were to strengthen the reputation of Student Assist as being the most reliable, friendly and accessible support service for students on campus and also to increase the networks and relationships that the team have built with UWA staff. The team continue to work hard promoting Student Assist to students, University staff, colleges, Guild departments and clubs. Due to this ongoing work the Department has yet again seen a huge increase in cases.

Engagement Student Assist has been involved in many educational, welfare and promotional initiatives this year such as RA training at Uni-Hall, Folio week at ALVA, crewing the Chill Out Zone at night events, ISS and Women’s Department events, international student expo, PROSH, Health Pit-Stop with the Health Promotion Unit (HPU), Welfare and Pride Week, Club Carnival, R U OK? Day, Uni-Mentor training and SOC meetings. The team have also been involved in the

YEAR ENDING

YEAR ENDING

2017

2016

Lived Experience Training and we ran budgeting workshops in Life Hacks Week.

ACADEMIC

746

545

Soup & Support

WELFARE

721

180

A new and hugely popular initiative that Student

FINANCIAL

635

377

Assist ran this year was “Soup and Support”. Students

TOTAL

2102

1,012

could come down to Oak Lawn and chat with the team while enjoying free, healthy soup made by the Guild chefs. Over these events more than 600 cups of

There has been an increase in all types of cases but in

soup were handed out and students got the chance

particular a massive increase in welfare cases. This is

to hear about the services offered by Student Assist

due to the growth of the Food Pantry and the Guild

and the Guild.

employing an in-house counsellor.

Volunteering

The Food Pantry

Guild Volunteering (GV) is a joint venture between

The food pantry has become extremely popular in

Volunteering WA and the UWA Student Guild which

2017 and is now serving an average of 50 students

aims to build a culture of volunteering through

per month. We have found it extremely difficult to

providing a range of volunteer opportunities

keep it stocked but thanks to the generous donation

and events, student led initiatives, training and

from UniBank and the extremely successful Food

development and volunteer recognition.

Drive competition between the Faculty Societies we have been able to keep offering this valuable and much needed service. There was a total amount of

This year, GV has been successful in increasing the variety of volunteer opportunities available, including

1247 food items donated during this food drive.

both short-term and long-term options relevant to

Wellbeing Counsellor

GV established new relationships with community

This year the Guild introduced a new part-time

organisations and launched the Pop-Up Volunteering

counsellor to the Student Assist team. The aim of this role is to provide a free, low barrier and friendly service for students to access. There are no restricted sessions and students do not have to go through the triage process to access the service. The service is already extremely popular and the team are receiving great student feedback. A total number of 86 students have been referred to the Guild Wellbeing counsellor so far.

Lived Experience Project Student Assist have been involved in the running and training of the Lived Experience project – a program that teaches students who have had experiences with mental health issues to learn how to speak about their stories in a constructive manner, and help them to become leaders for others. This program was featured, with great success, in both Welfare Weeks

different study and interest areas. As part of this,

Program; a low-barrier initiative for time-poor students to volunteer at different pop-up events held on campus.

We had 908 new volunteer referrals and 2,230 active students volunteering throughout 2017.

35,629 hours of volunteering has been recognised on supplementary transcripts and 168 community organisations had their roles transcript recognised.

GV completed 118 Working with Children Checks, 11 Volunteer National Police Checks and the GV website listed 399 community organisation roles.

Student Leaders The VACE Committee works with the 14 Guild Volunteering Program Directors, the Guild Volunteering Executive team as well as the International Student and Fresher Representatives.

OPERATIONAL REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

In 2017, we had 20 student Program Directors, who

programs, resulting in over 500 new newsletter

are students trained by Guild Volunteering to lead

signups.

their own volunteer programs (sometimes conducted in partnership with local community organisations).

National Youth Week Hackathon (31 March-2 April)

The Guild Volunteering Executive Team and the

Funded by a National Youth Week grant, the National

International Student and Fresher Representatives

Youth Week Hackathon was a collaborative event

were first introduced in 2017. The Executive Team

between Guild Volunteering, FabSoc, Coders for

includes students with expertise in the fields of

Causes and Anglicare WA. The event attracted 115

Marketing, Grants and Sponsorship, Monitoring and

UWA students throughout the weekend, who came

Evaluation as well as Legal and Compliance, who lead

up with creative ideas, marketing plans, apps and

projects and assist Guild Volunteering in a consulting

website designs to address the problems posed by

capacity.

Anglicare WA.

NEW INIATIVES

National Volunteer Week (8-14 May)

GUILD Volunteering App

The National Volunteer Week included the Give

The GUILD Volunteering App was voluntarily

Happy Live Happy Social Media Campaign, a

developed by Ryan Oakley, the Program Director for Virtual Volunteering, who contributed over 250 hours of work towards this project. In January 2017, the VACE Committee adopted the app as a tool for promoting volunteer roles listed by Guild Volunteering and secured funding for the app release on both the Android and Apple stores. In the first week following its release, the app was downloaded by 163 unique users.

Volunteering WA State Conference (12-13 June) The Chair of the Volunteering and Engagement Committee spoke at the 2017 WA State Volunteering Conference. The presentation, titled ‘Removing Barriers: An Innovative Approach to Increasing Volunteering Accessibility’, used Guild Volunteering’s Micro Volunteering and Virtual Volunteering programs as case studies for introducing innovative solutions to overcoming barriers to volunteering.

Volunteer Awards The VACE Committee introduced the first Volunteer Awards, which consisted of three categories: Volunteer of the Year, Volunteer Manager of the Year and Best Guild-Affiliated Volunteer Organisation or Group. Winners of each category received $100 to be donated to a volunteer-involving organisation of their choice, presented during the inaugural Volunteer Recognition Evening held during National Student Volunteer Week.

VOLUNTEER ENGAGEMENT Orientation Week (20-24 February)

Volunteer Match Making Installation, a Volunteering National Standards Workshop, SERAG tree planting/ tending day at Pelican point, a day trip to Greener Pastures Sanctuary and daily VOL101 series on different aspects of volunteer management and recruitment.

The main event of the week was the Volunteer Fair held on 9th May, featuring stalls from different notfor-profit organisations, carnival games, popcorn and fairy floss. The Volunteer Fair attracted 900+ students and received positive feedback from stallholders and attendees.

National Student Volunteer Week (14-20 August) National Student Volunteer Week kicked off with inter-university tree-planting on 12 August. The week was then packed with a range of events, including the Good Practice in Volunteer Management roundtable event for clubs, Science Union Careers Fair, a day trip to Darling Range Wildlife Center, the Volunteer Awards and Recognition evening, as well as a popup volunteering activity with HD Streetwise and the Public Affairs Council as part of their Social Justice Week.

Other noteworthy initiatives include: • PROSH raised $51,335 for the four chosen charities, and Relay for Life raised $70,114.

• Launch of the GV Sustainable Development Goals (SDGs) internship – two students were recruited to undertake research about how UWA student volunteers are supporting the SDGs.

Guild Volunteering participated in 16 events over the 5 days of Orientation Week, including daily ‘Get

• Recent launch of GV’s marketing and social media

InVOLved’ sessions, Pop Up Volunteering sessions,

strategy to enhance engagement with the student

faculty-specific sessions for Arts, Business and

population.

Science and the International Student Expo. Many students expressed interest in Guild Volunteering, our upcoming events and Program Director-run

• Daily support and advice to student volunteers and student volunteer managers/coordinators.

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FINANCIAL REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

IMAGES FROM ODAY 2017

FINANCIAL REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

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OPERATIONAL REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

COMMERCIAL CATERING DIVISION The Guild Catering Division plays an integral role

The Student Guild has continued to provide better

in managing Hackett Café, Quobba Gnarning, The

value to students with a 10% discount on food

Refectory, The Tavern, Nedlands Café, Somerville

and more than 25% discount on coffee which has

Theatre Kiosk, McGeachie-Tennant Kiosk, the food

accumulated to a total of $542,453 in total discounts

vans on Oak Lawn and providing catering for

throughout the course of this year.

functions.

Expansion of the Catering Services provided by

2017 has been a busy year for the Catering Division

the Guild for functions has also been extremely

with particular focus on:

successful. This year the Guild has worked with UWA

• Providing greater value to students and staff through Guild Discounts.

• Expanding the catering services provided for Functions.

• Improving Customer service.

• Diversifying the food and beverage range

in providing the catering for student graduations and received positive feedback. This has enabled a greater flow of income through this stream and contributed $49,012 to the overall profit this year.

There have also been significant changes to the Refectory with implementation of the bubble tea provider Utopia and the addition of the Guild-run pasta and salad bar. The renovations to the Refectory

provided by the Guild to align with student

planned for the end of 2017 will also provide further

demands.

diversity with new independent outlets being opened

The Catering and Tavern Committee, chaired by

in 2018.

the Guild Treasurer determines the strategies and

Even with less students physically on campus and

initiatives to continually improve the commercial

a majority of the Refectory being closed for 2017,

operations of the Guild. The Catering and Tavern

our mid-year budget profit generated from Guild

Committee consists of both students and Guild

commercials by end 2017 is $466,751.

Staff members meeting on a monthly basis. The Committee focuses largely on improving all aspects of commercial outlets including food, beverages and renovations. This has been achieved in 2017 through:

CAPITAL PROJECTS

REFECTORY With much excitement, the Refectory will be

• Reviewing and improving all aspects of both

undergoing reconstruction at end of 2017. With new

menus at Hackett café and the Tavern, including

independent outlets coming in, students will be

additional Tavern Specials and a revised cocktail

able to look forward to an even greater and more

menu as requested by students.

diversified range of food.

• The addition of a “$5 Study Menu” in Quobba Gnarning Cafe for students during exams.

• Differentiation of Guild cafés on campus as per the Guild Masterplan developed from 2016.

• Improvements to services provided by the Tavern including an extension to “Happy Hour”.

• Addition of Pasta and Salad Bar in the Refectory.

• Collaborations with the Wine Appreciation Club, who have hosted a number of events and assisted other club events in the Tavern.

• Reviewing vegan, vegetarian and gluten-free options in all outlets and improving dietary labelling.

• Addition of the “Coffee Hatch” at Hackett Café.

• Improved catering services for functions with all Graduations for UWA catered by the Guild.

THE TAVERN After significant refurbishment in 2016, installation of festoon lighting in the Beer Garden as well as a beautiful piece of artwork painted across the walls were projects completed during Semester 2, 2017.

HACKETT CAFÉ REFURBISHMENTS Hackett Cafe has undergone refurbishment this year commencing with the new “Coffee Hatch” fitted with counters and coffee machines. There have also been new furniture installments for both the interior and exterior.

OPERATIONAL REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

THE TAVERN ARTWORK BEING COMPLETED ON TAVERN WALLS, SEMESTER 2, 2017.

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OPERATIONAL REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

EQUITY & DIVERSITY The Equity & Diversity Committee, aims to

Access Collective was consolidated into the Access

advocate for students who are underrepresented in

Department. The new Department ran its very first

existing Guild structures and develop policies and

elections, with several students being elected onto

initiatives designed to improve inclusion. In 2017,

executive positions. Chloe Hynes and Fraser Windsor

the Committee that was chaired by Pheobe Ho,

were elected as Access co-chairs. More information

collaborated extensively with the Guild Ethnocultural

about Access can be found under the Department

Collective, Access Department, Pride Department,

Report.

Welfare Department, Student Parents on Campus, and the UWA Health Promotion Unit to increase its

The Ethnocultural Collective was established as the

representative ability.

peak representative body for students in university

STUDENT PARENTS ON CAMPUS

identifying as culturally and linguistically diverse

The Equity & Diversity Committee ran a survey for

(CALD). In 2017, the Collective has developed its

student parents to provide feedback on campus facilities. From this survey, a key priority highlighted was the need to establish a ‘Student Parents on Campus’ (SPOC) collective that would be able to provide a platform for student parents to have their say in improving facilities on campus. The results of this survey also led to investigations toward developing a crèche on campus, where parents can leave children in care for a few hours while they attend classes or study, as established child care centres only provide whole day care. The Committee has investigated child care facilities in other Western Australian universities, and will further consult with external stakeholders to select a model that would benefit student parents the most.

STUDENT LEADERSHIP TRAINING The Committee collaborated with the Events Department to comprehensively update the Equity and Diversity component for Student Leadership Training. This ensured that club and society executives would have the knowledge to run more

identifying as a person of colour (PoC), or those

own set of rules and regulations, and run its first ever event in collaboration with the Multicultural Students’ Union and Roots TV Production. The event, titled ‘Nile Nights’ was a heartbreaking, yet inspiring documentary screening of the lived experiences of individuals living Sudan.

FACILITIES DEVELOPMENT The Committee has collaborated with the Women’s Department and Guild Volunteering over the last year to conduct an audit on toilet facilities on campus. This audit includes a checklist of items such as tampon dispensers and sanitary disposal bins. Data from this audit will be collated and made into a formal submission to the University to increase accessibility to toilet facilities for students.

MENTAL HEALTH The Committee has also worked closely with the Guild Student Assist team and Welfare Department to hire a low-barrier mental health counsellor that is available free of charge to all students. In addition,

inclusive, culturally-sensitive, and accessible events.

two students were also involved in the ‘Love Your

The Committee also worked with the Pride

of Students in conjunction with The Butterfly

Department to update the Ally Training Manual for

Foundation to raise awareness for eating disorders

the University’s LGBTIQA+ Working Group. This is

and promote positive body image. Lastly, a strong

important for starting conversations and educating

partnership has also been established with the UWA

others on using correct terminology, particularly for

Health Promotion Unit to screen and train students

student leaders accessing Ally training.

identifying with lived experiences of mental or

ASSISTING ETHNOCULTURAL AND ACCESS COLLECTIVES

Body Week’ campaign run by the National Union

physical illnesses to share their experiences in a safe and purposeful way. Screening for involvement in the Lived Experience Project is conducted through

The Access Collective was originally created to

mental health nurses in the UWA Medical Centre, as

advocate for students living with, or caring for

well as through the Guild’s Student Assist officers. It

someone with, a lived experience of mental or

is hoped that further training sessions will be run to

physical illness, or medical condition. In 2017, the

educate students on safe disclosure, in preparation for upcoming mental health events.

OPERATIONAL REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

GOVERNANCE The Governance Committee is the sub-committee

accountability for the student money being spent

of the Guild which ensures that the Guild upholds

on wages. This resulted from the work done on the

its obligations to the UWA Act, Statutes of the

PSA Presidents’ Honorarium Policy, which creates

University, the Guild Regulations, and any policies

certainty for each PSA President on their honorarium

or rules Guild Council creates. This year the

before starting each year.

Governance Committee has focussed on creating greater accountability and transparency for Student Representatives and reviewing Guild structures to

Additionally, the Governance Committee has updated the procedures of Guild Council by reviewing the

ensure we adapt with the times.

Guild Standing Orders and creating a Proxy Code

The largest project undertaken by the Committee,

reflect in-camera discussion, to ensure transparency

has been the review of the Guild Regulations, as a

around what should be kept confidential and what

legacy project from 2016. The Governance Committee

should be open. The Proxy Code of Conduct sets

undertook extensive consultation with all Student

out all the responsibilities that all Councillors are

Representatives, Guild Staff and relevant University

expected to adhere to, including following Standing

staff. This has informed a briefing document which

Orders and their fiduciary duties, aiding those

is aiding the drafting of the revised Regulations.

proxying to understand their role and limiting risk to

The significant changes include: the creation of a

the Guild.

policy body below Guild Council constituted by all Guild Department Officers; revising the Discipline Committee membership to ensure the process is seen to be impartial; the inclusion of stringent Discipline procedures to aid transparency; reviewing and expanding the roles of the Welfare Officer and Sports Representative on Council; creating a Volunteering position, reflecting the importance and scale of activity in our Volunteering Hub; and, revising our committee structures to reflect staff changes and current practice.

of Conduct. The Standing Orders were updated to

On top of the above projects the Governance Committee has continued its standard duties of: • Updating Department Rules, including the Residential Student Department which has required a lot of consultation across Residential Clubs and Heads of College.

• Updating the Guild Statute Book to include all upto-date policies.

• Reviewing policies submitted by various

The Committee hoped to complete this process by

Departments and Committees, such as the Guild

the end of 2017, however additional consultation

Vehicle Policy.

was required extending this project into the next Guild term. Also of note, through the discourse of this review, it has become apparent that the Guild Electoral Regulations may require a minor review next year addressing concerns such as broadsheets and limiting the number of candidates that a ticket can run.

The Governance Committee also begun work on

• Creating documents and rules, such as the Referendum Committee Terms of Reference and the Conference Delegate Report Template.

• Interpreting policies, rules and Regulations.

• Undertaking the biannual review of the National Union of Students.

updating Statute 20 which sits under the UWA

Finally, the Committee has also completed significant

Senate. The Committee has reviewed the current

work on the Guild Policy Book to ensure it is a

Statute and aims to have a draft ready to submit to

relevant and meaningful document for Council and

the University when required.

our members.

The Governance Committee has worked to

Overall, the Governance Committee has worked

create additional clarity on the expectations and

diligently and with a determination to create a

requirements of the paid Office Bearers (Guild

transparent and accountable Guild. It has consulted

President, PSA President and Pelican Editors) with

broadly across the Guild, University and College

the creation of Key Performance Indicators. These

Row and has been received warmly because of the

shall ensure that the Guild and students can measure

proactive and constructive manner the committee

the performance of Office Bearers and provide

members have shown this year.

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OPERATIONAL REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

NATIONAL REPRESENTATION The National Union of Students (NUS) is the peak representative voice for tertiary students. The UWA Student Guild is affiliated to the NUS which allows UWA elected delegates to vote and move motions at the national conference, giving UWA students a voice at a national level. This year the Guild ran a referendum into whether the Guild should stay affiliated with the NUS. The result was resounding support for the NUS. Over the year the NUS ran a number of conferences which allowed student reps to network and upskill.

Presidents’ Summit allowed the Guild President to learn important skills required to be a President of an organisation including essential media training.

Education Conference covered many topics this year including the changes to higher education and how to make student activism more inclusive of all students.

The NUS also supported several other national conferences including the Network of Women Students Australia (NOWSA) Conference and Queer Collaborations.

In 2017 the NUS has been instrumental in important campaigns including ‘Make Education Free Campaign’ working to building public support against the proposed Higher Education Package that would see university students paying more for their degree and getting less in return. The NUS Women’s Department has worked closely with the Australian Human Rights Commission on the national survey into sexual assault and harassment on campus which was used to implement widescale reform across the country.

Furthermore, the results from the National Student Wellbeing survey were used to inform change in the UWA welfare and support services on campus. The NUS President also played an instrumental role in developing a set of principles for student partnership that aided UWA and the Guild in establishing our very own agreement.

The Education Action Network (EAN) and Guild Office Bearers have worked closely with NUS national officer bearers to deliver high quality and effective campaigns. From ‘Love Your Body Week’ in collaboration with the Welfare Department, NUS and the Butterfly Foundation through to several peaceful National Day of Action protests against cuts to higher education, changes to government support for students and against sexual violence on campus.

This year has been a standout year for the NUS and it will be exciting to see and the UWA delegates and the NUS can achieve next year.

OPERATIONAL REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

THE PARTNERSHIP 104TH GUILD PRESIDENT NEVIN JAYAWARDENA SIGNING THE PARTNERSHIP WITH VICE-CHANCELLOR PROFESSOR DAWN FRESHWATER

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OPERATIONAL REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

GOVERNANCE STRUCTURE REPORTS TO OVERSEES

GUILD PRESIDENT

GUILD EXECUTIVE Guild Vice President Guild Treasurer Guild Secretary

MANAGING DIRECTOR DIRECTORS

107 STAFF

Finance Director Associate Director - Human Resources Associate Director - Student Services Associate Director - Commercial

12 FACULTY SOCIETIES

EDUCATION COUNCIL

160 CLUBS

SOCIETIES COUNCIL

PUBLIC AFFAIRS COUNCIL

OPERATIONAL REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

GUILD COUNCIL

EXECUTIVE MANAGEMENT COMMITTEE

AUDIT & RISK COMMITTEE STRATEGIC RESOURCES COMMITTEE

DEPARTMENTS Access Department Albany Students’ Association Environment Department Ethnocultural Collective International Students’ Service Mature Aged Students’ Association Residential Students’

COMMITTEES Catering & Tavern Corporate Services Discipline Equity & Diversity Governance

Department

Publications

Sports

Student Services

Western Australia Student

Volunteering & Community

Aboriginal Corporation

Engagement

Welfare Department

Welfare & Advocacy

Women’s Department

Workplace Health & Safety

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DEPARTMENT REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

03 DEPARTMENT REPORTS

DEPARTMENT REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

EDUCATION COUNCIL

BY LINA EL RAKHAWY The Education Council comprises 12 Faculty Societies,

students are able to structure their learning material

and its role is to represent students at a university,

around other commitments. We have continued our

local and federal level on all matters regarding

work around Special Consideration, with a policy

education. The Education Council President sits on

passed to drastically reduce turnaround time for

many different University committees and, along with

applications as well as make the process more

the Education Council committee, carries out various

culturally considerate. The application form is now

projects in order to ensure quality of education is at

an editable PDF with the process moving completely

its best at UWA and all students’ educational needs

online very soon.

are advocated for and represented.

Many other big changes are happening around

This year has been huge for Education Council.

the University regarding education which we have

Internally, we have been working with faculty

been involved in. The new assessment policy is in its

societies to skill share between them and improve

phase-in period and we have been working with the

the quality of meetings, and provide information

Centre for Education Futures to ensure the changes

regarding how to foster a good working relationship

are being communicated to students effectively. We

with faculties, how to engage with different groups

have been engaging in consultation surrounding the

such as postgraduate, mature-aged and international

new Video Management System that will be replacing

students, how to boost their welfare and career

Echo360 in 2018. There is also ‘SURFR’ which will be

portfolios by connecting them with the Careers

an enhanced feedback mechanism for the existing

Centre and how to manage their committees so they

SURF, and we are engaging with a new Blackboard

work efficiently. This has accumulated in a ‘FacSoc

learning analytics project to improve tracking student

101 Guide’ that will be available for handover and as a

learning and improvement. We also rolled out a

valuable resource for committees to have an effective

student survey on the new exam schedule format

year. We have also involved Faculty Societies in

and took the results to the University to ensure

projects such as a ‘FacSoc Food Pantry Competition’

exam timetables were accessible for all students.

and the new Student Resilience Initiative with the

Furthermore, the new Vice-Chancellor’s ‘Refreshed

School of Psychology and the Office of Student Life,

Education Strategy’ has seen us providing extensive

in order to engage them in welfare initiatives around

student feedback on the proposed 4 streams; the

campus, increasing the visibility of these for the wider

Mentoring Project and Research-Led Teaching,

student population.

Collegiate System and Enhanced and Integrated

We have been making some positive changes in

Orientation.

University policy to be more in line with the way

Overall, this year has been a highly successful one for

students learn and to improve student welfare and

Education Council and its affiliated Faculty Societies,

teaching quality. The most notable of these have been

and we look forward to seeing this year’s hard work

the changes to the Lecture Capture Policy which

continue in the future.

now mandates that lecturers may only choose to not record lectures under exceptional circumstances. This must be communicated clearly to students and to the Associate Dean of the Faculty in order to ensure

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DEPARTMENT REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

EDUCATION ACTION NETWORK

BY LINA EL RAKHAWY AND CONRAD HOGG The Education Action Network (EAN) is the campaign

Many students rely on penalty rates to make ends

arm of the Education Council that gives students a

meet, and these reductions have serious financial

voice on education issues that affect them on local

implications for these students. We increased the

and federal level.

visibility of this issue at UWA and gathered hundreds

Earlier this year, the government announced plans to decrease University funding, increase student

of student signatures on a petition against this change.

fees, and a plan to decrease the HECS repayment

Lastly, the EAN has collaborated extensively with the

threshold in the Higher Education Bill. If this Bill

Pride Department in the Marriage Equality Campaign

was to pass, this would see the quality of education

this year. This has been important to ensure that

fall on our campuses, education become harder to

students have a chance to have their voices heard in

access, and graduates repay their student debts while

the nation-wide postal plebiscite to survey whether

earning lower salaries. The EAN stood against this

marriage should be extended beyond heterosexual

change in several ways, including a live-streamed

couples. Headed by the Pride Department, this

panel discussion, disseminating information to

campaign encouraged hundreds of students to enrol

students through print and social media, and

to vote, and gathered significant support for Marriage

supporting two National Days of Action coordinated

Equality on campus, standing in solidarity with

with the National Union of Students in the Perth CBD.

LGBTQIA+ students.

Our work along with that of Universities Australia (UA) and the National Union of Students’ (NUS) proved to be successful as the bill was blocked at Senate in October 2017.

We also gathered support against reduction to penalty rates by the Fair Work Commission.

The political landscape has presented many threats to students in 2017 and the EAN has been able to effectively build awareness around these issues at UWA and publicly communicate this.

DEPARTMENT REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

PUBLIC AFFAIRS COUNCIL

BY AUDREY TASCON The Public Affairs Council (PAC) facilitates club

questions and there was great discussion between

collaboration and promotes social justice, arts and

the members of the panel.

culture, volunteering and community engagement, political and faith-based activities on campus and in the wider UWA community, by running themed weeks and events to showcase Clubs. We had a total of 76 affiliated Clubs, with 5 new affiliations this year, and have taken a particular focus on promoting awareness and action surrounding social justice issues in our society today. We have also worked hard to expand the opportunities students have to become immersed

In week 3 of Semester 2 we held Social Justice Week.

Coordinated by Holly Jian and Ordinary Committee Member Chloe Hynes, we ran a total of 6 events.

The first event was a Poetry Slam night in Hackett Cafe in collaboration with the Access Department.

We ran this event to try and de-stigmatise mental illnesses. We then held an event in collaboration with Guild Volunteering to raise awareness of Youth

in arts and culture.

Homelessness. We made backpacks for the homeless

PAC kicked off the year with Language Week, led

Mission Australia. We followed this event with a panel

by PAC Secretary Holly Jian. Following on from last

discussion with the African Students’ Union to discuss

year’s debut Language Week, this year we celebrated

Racism in Academia highlighting the presence and

languages and cultures from around the world with

implications of racism in the academic world. On

our first and most popular event of the week, a

the last day we held two events; ‘How to be a better

Languages Speed Friending event. We also wanted

Ally’ with the UWA Pride Department and lastly

to tackle and redefine common conceptions of

another panel discussion in conjunction with Students

language, and this was graciously facilitated by the

for Refugees, which explored the mental health

wonderful Drisana Levitzke-Grey, deaf advocate and

detriments in offshore processing.

2015 Young Australian of the Year. As well as running a station at Speed Friending, she also delivered a presentation on her experiences of ableism and accessibility issues. We capped off the week with a

for HD Streetwise and featured guest speakers from

Our last event was Fringe Fest on October 25 directed by the PAC Vice President Kyle Jayaseela.

We staged a mini-festival on Oak Lawn for PAC clubs

movie night in partnership with JapSSoc.

to showcase interactive events. The clubs involved

In week 10 of Semester 1 we held Faith Week, led

Club, Dance UWA, FABSOC, UWA Vietnamese Club,

by PAC Ordinary Committee Member Chinathani

UniSFA, Music Students Society, Hot Brew Society,

Madigasekara. We had a Faith Week Discussion Panel

Computer Science Club. We also organised for UWA

where students from different faiths and cultures

Musicians and local artists to play.

shared their experiences and relationships with their religion. The panel members included Jess Greenfeld and Yaron Fisher from the Australasian Union of Jewish Students, Fatima Payman from the Muslim Students’ Association and Ishita Mathur and Seyifunmi Afolabi. Everyone engaged well with the

were Pride Department, Creative Writing and Poetry

It has been a full and exciting year and the PAC Committee looks forward to the Council having an even bigger impact on campus and a growing relationship with Clubs on campus into the future.

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DEPARTMENT REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

CLUB CARNIVAL 2017 STUDENTS ENJOYING CLUB CARNIVAL IN SEMESTER 1, 2017.

DEPARTMENT REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

SOCIETIES COUNCIL

BY MICHAEL KABONDO SOC COUNCIL COMMITTEE

template. The SOC Committee has also made it

In 2017, the Societies Council (SOC) Committee

possible for clubs to be able to sell their merchandise

have continued to broaden campus culture through better training and support for clubs, increasing engagement with the University to provide opportunities and continuing the work on improving club facilities. This year we have seen greater student engagement with the Guild, with increased applications for club grants and over 9,600 individual

and tickets in the Guild’s Second-Hand Bookshop.

TENANCY 2017 has been a particularly active time for the Tenancy Committee. Since the policy change at the end of 2016, the Tenancy Committee must conduct a full reallocation of club and Department spaces

membership signups on ODay!

every 3 years. This was a very time-consuming

SOC EVENTS

first receiving applications from current and potential

Each year, SOC runs two Club Carnivals on Oak Lawn.

tenants to finalising the allocations, after the appeal

This year we saw both club carnivals extremely well attended. SOC also ran an event called ‘Campus Quest’ showing students key locations like club rooms, the Second-Hand Bookshop and other locations of Guild services.

SOC MEETINGS & TRAINING In 2017 we have made improvements to SOC meetings. We have incorporated training sessions into these meetings and we introduced President/ VP, Secretary and Events Training in addition to the Treasurer training we currently run.

A major role of SOC is to support clubs with tools to run events and initiatives. This year we made changes to the SOC website to make guidelines and templates more accessible. The Guild Events Department and the SOC Committee have reviewed Student Leadership Training to ensure it is comprehensive and relevant to clubs, and are currently looking at ways

project, taking almost 5 months to complete from

period. This has pushed the Tenancy Committee to review its policies to ensure that there is greater transparency and faster turnaround for tenants.

The Tenancy Committee has also installed new storage in Cameron Hall, carried out extensive work on two club rooms, undertaken a full reallocation of storage across the Club Collaborative Zone and Cameron Hall, updated the website to make it easier for current or potential tenants, and created an online complaints form.

Finally, the committee is in the process of carrying out a key audit, to have a set record of how many keys we have for all the doors. In conjunction with this, Tenancy is updating the Room Access Policy to better reflect current practice and provide greater clarity. Tenancy is reviewing its procedures for record keeping and lodgement of work orders, so that no data is lost between years.

to put the training online. We have also updated the

Societies Council has the privilege of working

Handover Guide to ensure new club executives are

with many dedicated and passionate students

well prepared for their roles.

who not only come to University for a degree but

We have welcomed 18 New Clubs to the Societies Council in 2017. To support the growing number of clubs, funding has increased this year to over $100,000. We have also run more Treasurer Training sessions for clubs and integrated the budget

to also pursue interests, develop skills and open opportunities for themselves and others. To these students and my iconic hardworking SOC committee Brendon, Cameron, Davina, Daniel, Charmaine and George, I am truly grateful.

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DEPARTMENT REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

ACCESS DEPARTMENT

BY CHLOE HYNES & FRASER WINDSOR 2017 has been an exciting year for the Access

campus ensure they run fun and inclusive events for

Department! Previously known as a collective, the

all students. This year Chloe Hynes, the co-chair of

group was formalised into a department midway

the Access Department, sat on the steering group for

through this year, allowing it greater autonomy

the Lecture Capture System to ensure that it includes

within the Guild. The Access Department has been

functions such as closed-captioning to make it more

working on several new and exciting projects and

accessible to all students. In addition, Chloe has been

has expanded its committee to include new and

lobbying the University to increase the availability of

interested members.

interpreters for deaf and hard-of-hearing students on

In 2017, the Access Department introduced a new series of lived experience workshops. They

campus, particularly to pursue their extra-curricular interests.

allow students to share their own experiences

The Department has collaborated with a club

with difficult and challenging issues in a safe and

on campus called Coders for Causes to create a

supportive environment. They have fostered a new

new app, similar to Lost on Campus, that allows

avenue for peer support at UWA for students with

students to find ramps and lifts around campus. The

lived experiences of disability and mental health

Department have also successfully tendered for a new

conditions.

department space that will be outfitted with much

The Department has been instrumental in the roll out of a new Accessibility unit to be introduced into

needed services for students who require a safe and accessible space on campus.

student leadership training. This helps our clubs on

ALBANY STUDENTS’ ASSOCIATION

BY KELSEY TURPIN The Albany Students’ Association is a department

2017 has seen the Albany Department run one of its

of the Guild that represents approximately 200

most successful PROSH events working in tandem

students, undertaking studies at the University of

with the Perth Guild, as well as several Quiz Nights,

Western Australia, Centre of Excellence I Natural

Drive-In Movie Evenings, Student/Tutor Social Mixers,

Resource Management and the Rural Clinical School

Orientation Events for both Semesters, as well as

Western Australia.

the always needed end of semester functions at the

2017 has been an especially successful year, with the Department having a fully functioning committee throughout the entire year, for the first time. From the beginning of the year, the committee set out to find more ways to get Albany students more actively involved in the Department, and give the Common Space a much-needed upgrade.

My focus this year has predominately been formally setting up the processes and connections necessary to make the Albany Department function more independently and efficiently, especially between the changing of committees each year. As a result of our work this year, we hope that next year’s committee will be able to focus more on developing social events and student wellbeing.

local tavern. Careful budgeting and an increase in funding this year, allowed us to renovate our common area, the ‘Dungeon’, bringing in new furniture for the lounge space, and completely stripping the kitchen, replacing all dishes, cutlery, and appliances, creating a fresh space for students to relax in and enjoy.

This year has seen the committee establish itself amongst the students as a group that aims to create an enjoyable and social experience when it comes to obtaining their degree, and we hope this vision continues to grow in the years to come with Albany working closer together with the Perth campus in future events and initiatives.

DEPARTMENT REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

ENVIRONMENT DEPARTMENT

BY SEAN O’LEARY The Environment Department aims to make

purchase a KeepCup diverting 5586 disposable coffee

sustainability more engaging and accessible to

cups from landfill, amounting to a $1,675.80 in savings

students, ranging from food practises to everyday

to students. Additionally, to help students be even

life habits. This year the Environment Department

more sustainable in their food and drink consumption,

continued its trend of engaging students through our

the KeepCup discount was increased to 50c and

events and Guild Volunteering opportunities.

discounts to meat-free offerings in our cafes were in

The Environment Department engaged students

place for the duration of Enviro Week 2017.

with several different events including coffee cup

The Department also created a Sustainable

herb planting, succulent stalls, KeepCup stalls and

Meetings and Event Guidelines document to assist

a Matilda Bay clean-up day, of which the latter was

Guild departments and clubs run more ecofriendly

run in conjunction with Guild volunteering. We also

operations. These guidelines are to be distributed

ran events with clubs and societies, such as our

at the beginning of each Guild year and include

beach clean-up day and our vegan blind taste testing

directions and suggestions in communications,

stall in conjunction with UWA PAW. Some of the

sustainable catering, and waste and recycling. This

Department’s projects have been in collaboration

year also saw the Environment Department liaise with

with Guild Volunteering to engage more students and

several bike share organisations, an initiative to be

increase the number of volunteering opportunities.

implemented on campus in the medium-term, subject

These include our Guild Gardens project and the

to approval from University management. Finally,

Coffee Grounds Composting project.

2017 saw the completion of the Guild’s 160 solar

The KeepCup initiative saw continued success this year, one of the Department’s most successful projects to date. 2017 saw an additional 564 students

panels which were made operational; a great victory in terms of sustainability for the Guild and UWA students.

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DEPARTMENT REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

MATURE AGE STUDENTS’ ASSOCIATION

BY MEGAN LEE 2017 has been a big year of change for the Mature

The Uni 101 Guide was largely a group effort. It

Age Students’ Association (MASA). MASA has grown

compiles important dates, life hacks from other MASA

in size and reach, but continues to be a place of

members as well as the yearly events calendar all in

connection and support for mature age students on

one place. It was an amazing publication to create,

campus. MASA is heavily student led, and focused on

and has been instrumental in the development of the

developing relationships and networks on campus to

Department.

ensure no student gets left behind.

With over 100 new signups to the MASA mailout as

This year MASA has taken a greater focus on

well as increased ‘Likes’ on Facebook, more people

mentoring and peer support networks. We launched

attending events and therefore more connections

the MASA Cloud Mentoring Program and the Uni

being made – MASA has flourished this year. The

101 Guide. The mentoring program has allowed for

committee has had the opportunity to greet and

mature age students who have been at UWA for

speak to many new students in 2017, and has helped

some time to help new students find their feet and

create a welcoming environment at UWA.

have a familiar face around campus to look to for support and friendship.

DEPARTMENT REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

INTERNATIONAL STUDENTS’ SERVICE

BY DARRYL LOKE The International Students’ Service (ISS) is the Guild’s

community. A second Lighthouse edition was

official international student body representation. The

released in Semester 2.

ISS Director is the head of the Department and sits on several committees such as Guild Council, to provide a voice for international students. In 2017, ISS strives to address the interests and concerns of international

• ISS Goes To Rottnest & Caversham Wildlife Park: Continuing on from last year’s success, there has been an exponential increase in the demand

students through different social media platforms.

for these subsidised trips, so the Department

In addition, ISS endeavours to create a positive, safe

Caversham Wildlife Park as one of the Perth

and exciting university experience for all full-fee

attractions for international students to enjoy and

paying international students by providing various

there was a 100% ticket sale for both trips.

social events, social activities, career workshops and migration seminars.

There has been an increasing number of international students entering UWA over the years, particularly students from Asian demographics. The Department seeks to be a voice for all international students, regardless of nationality, race or religion, and has been lobbying with the University on the impact of having international students on campus.

Some of the key achievements in 2017 include:

SEMESTER 1 • International Student Welcome: This event was held as an extension to the University’s own welcoming event. Targeted at international student freshers but welcoming returning international students as well, this event was a great platform for all participants to recognise the faces behind ISS, as well as representatives from the Guild’s Student Assist.

• Lighthouse Edition #1: A magazine written by international students for international students, ISS is very proud to revive a physical copy of this series and this project was very well-received by both international students and the wider

expanded its options. In 2017, the ISS chose

SEMESTER 2 • International Student Insider series: In collaboration with the Guild Marketing Team, ISS launched the Insider series; every fortnight a compilation of online articles written by international students are distributed to all international students via email. These articles range from “places to get cheap student discounts” to “tips to buying a car in Perth”.

• Study Pack Giveaway: This initiative was implemented in Semester 1 where approximately 90 international students enjoyed a free study pack courtesy of AUG Perth and ISS. The pack consists of snacks, stationery and advertisements from our sponsors. ISS received positive feedback from the first giveaway so decided to increase the number of study packs for Semester 2, making it better, more personalised and attractive.

• Multicultural Week (MCW) & Spring Feast: MCW, a cultural sub-division club from ISS, hosts Spring Feast, the second largest event on campus, with over 45 different stalls. It’s one of the most successful student-run events in Australia!

Approximately 5,000 people attended the events though out MCW.

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DEPARTMENT REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

PRIDE DEPARTMENT

BY RIGEL PACIENTE AND TONIA CURBY New initiatives, events, and challenges were

This year, we also decided to run a charity stall.

introduced making 2017 a very exciting year for the

All the proceeds were donated to the Pinnacle

Pride Department. Outreach has definitely improved

Foundation.

as we have attracted more students than ever this year.

Some of our activities from 2017 include:

“QUESTIONING?” QUIZ NIGHT Like last year, this attracted a lot of attention and set the stage for the Department for the bigger events to follow.

PRIDE WEEK

MARRIAGE EQUALITY CAMPAIGN With the postal survey scheduled for late 2017, it was imperative that we encouraged all supporters of marriage equality to get mobilised and galvanised behind the cause. We staged the march, the “Big Fab Gay Wedding”, and the Post-box campaign.

The campaign resulted in the largest number of young people enrolling to vote in decades! Whilst this was a difficult and divisive time around Australia, it

Pride Week was very successful this year with

was so fantastic to see UWA students unite together

even more student engagement, due in part to the

in support of marriage equality. Now with the passing

restructuring of the week. On Monday morning, we

of marriage equality into law our LGBTQI+ friends will

held the “Lunch and Learn” event with the Access

be able to get married as soon as the 9th of January

Department, talking about the relationship between

2018.

being LGBTQIA+ and mental health. Monday night was the Will and Grace Streaming Night. Tuesday was the Pride Carnival on Oak Lawn which featured the Pride Department, JapSSoc with their Matcha pancakes, PantoSoc running theatre sport games, Guild’s Student Assist, as well as LifeLine WA and Western Australian AIDS Council (WAAC).

Wednesday was our collaboration with UWA Welfare & Advocacy Committee, bringing a new and very popular event to campus called the Ab Fab Networking and Sparkling Wine Tasting Night.

Thursday was “Coming out with Cake” event. To top it all off, we ended the week with “Fierce”, the Pride Party.

OUTREACH

PERTH PRIDE PARADE The Pride Department, in collaboration with UWA Equity and Diversity called on all UWA students to get involved with the planning and creation of our float and overall presence. We also encouraged UWA students to march along with us on November 25.

OUTSPOKEN In 2017, we have published the first ever Pride Magazine, “Outspoken”. This was a trial year in regards to layout and aesthetics. It was well received by students, and will definitely be carried on for years to come.

Overall, the focus this year was less on internal weekly

As part of our outreach and trying to encourage

events, but more so on the outreach of the Pride

more collaborations with UWA affiliated clubs and

Department, encouraging collaborations and staging

societies, we have run events with JapSSoc and also

bigger events

UniGames, which involved tabletop games, board games, and role-playing games. These collaborations prove to be a great chance to put our name out there, and open up the Department for more collaborations in future.

DEPARTMENT REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

SPORTS

BY JACOB COLANGELO The Sports Representative is primarily responsible for the Interfaculty Sports Competition that occurs every Wednesday lunch time. This year, Interfaculty Sport was chosen to start an hour earlier and has resulted in a 20% increase in participation. With the work of both UWA Sport and the Sports SubCommittee, the 2017 season of Interfaculty Sport has been the most inclusive and competitive yet.

Interfaculty Sport has always looked to provide a place where people of all skill levels are welcome. This year we removed many individual team sports to focus on team work. For the first time Interfaculty Sport included Women’s AFL. In partnership with the Women’s Department this event attracted 75 participants and a large, supportive crowd.

The Guild continued its participation in the Guild XI vs the Vice-Chancellor’s XI Cricket Match. The event continues to bring together the UWA community.

This year the Vice-Chancellor’s XI came up on top, with both teams fighting until the end.

The Sports Sub-Committee ran a new initiative with the International Students’ Services. The AFL Workshop taught international students the basic rules and skills of our national game. The event provided international students a way to exercise and meet new people at UWA. The Guild and UWA Sports will look to continue its partnership through the Stakeholder Reference Group comprising representatives from Guild departments such as Access, Women’s, International Students’ Service and many more. This Reference Group will provide ongoing feedback to make sure that UWA Sports’ activities are as inclusive, accessible and relevant as possible. Guild representatives have also been ensuring that there is increased funding and support for Inter-College sporting activities, and a focus on social sporting opportunities that all students can access.

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DEPARTMENT REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

RESIDENTIAL STUDENTS’ DEPARTMENT

BY DANNI CARROLL The Residential Students’ Department (RSD) exists

• Inter-college Debating – held at St George’s

to represent College Row students’ interests and

College, provide banter and entertainment for one

concerns to the Guild, as well as encourage the

of our largest audiences.

involvement of college students in the diverse range of RSD and Guild events. The events in 2017 aimed to focus on the inclusion of all students, bringing the college community together rather than

• Tav Shows – Held three times a semester, these nights provide an opportunity for college students to spend time with their fellow collegians and

concentrating on competition.

meet new people whilst hanging out at the

This year’s events included:

entertainment for the nights.

• The Fresher Festival – a friendly introduction for

Tavern, with fun themes and local DJs providing

• Annual RSD Charity Ball – held on Oak Lawn, this

all new college students to get to know each other

year’s Carnival themed ball featured Guide Dogs

including a Fresher dance-off, games and food!

and saw the RSD raise money for Guide Dogs

• Nightclub Party – a night out at Metropolis

Australia.

Fremantle, encouraging residents to create new

In 2017 the RSD have created and finalised a

friendships in a fun environment.

constitution focusing on the structure of the

• Battle of the Bands – Won by St George’s College, a night of entertainment performed by college bands.

• Quiz Night – a great event with hard questions and lots of prizes!

• Lipdub Screening – the biggest college

Department, as well as outlined goals and actions for future years. In 2018, the RSD will aim to have greater focus on the representation of students, strengthening their relationship with the Guild and encouraging further collaboration with departments such as Volunteering, Women’s and Welfare to hold more events that will better benefit College Row. The RSD also aims to continue their high-quality events

competition this year where all colleges make

and work closely with the individual college Res Clubs

their own creative lip-syncing videos. Trinity took

to ensure that all students’ voices are heard.

out the top prize for the second year in a row!

DEPARTMENT REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

EMMY, THE GUILD’S WELFARE DOG, HELPS OUT WITH CUDDLES

WELFARE DEPARTMENT

BY TYSON MCEWAN In 2017, the Welfare Department has worked tirelessly

Department tried to implement new activities to the

to promote student wellbeing and mental health

Welfare Week program. This included bubble soccer,

on campus. Being able to develop new and existing

soup and support, art therapy, clothes swap and

initiatives, addressing their issues and challenges

REACH. In particular, the Welfare Department broke

has been a key focus for us this year. In particular,

down the Welfare Week and gave each day a theme,

the Welfare Department has ensured that support

tailoring it to students who wanted to come down. As

resources remain available for students all year round

a result, the event was a success not because it had

at low barrier to access. The Welfare Department will

a large turnout but majority of students walked away

continue to implement new wellbeing services for

with a smile on their face which made the countless

students to assist them in and out of class. As a result,

hours’ worth it. Special mention to UWA PAWS for

this year’s statistics have skyrocketed.

their ongoing support to the Welfare Department.

This year the Welfare Department, with the help

In 2017 the Welfare Department developed a

of Guild HR, were able to employ a part-time Guild

cookbook featuring some cheap, simple and most

Counsellor. Having the Guild Counsellor available

importantly, delicious recipes for students to cook

for students to access during significate times of

at home. To promote any self-proclaimed chefs on

hardship was imperative to ensure students’ mental

campus we launched a social media competition

health and wellbeing. The Guild Counsellor role will

seeking recipes to be featured in the cookbook. The

continue to strive to help students and assist the

requirements were that the meal had to be under

Guild in developing new welfare programs.

$12, feed 4 people and promote a healthy lifestyle

Earlier this year, the Welfare Department, in collaboration with UWA Alumni, held the ‘Get up and Stand up’ breakfast talk aimed to promote student resilience. Bringing in high calibre panellists to discuss their own unique pathway through university was empowering as they overcame challenges to

choice. As a result, we got numerous entries meeting all these requirements with some dishes worthy to be on MasterChef! I hope students will find the cookbook a great introduction to the kitchen and encourage all students to prepare a healthy, wholesome meal for themselves and others.

complete their course. Being able to connect to their

It is imperative for students to continue to voice their

stories gave all participants a sense of belief that

concerns on campus as it guides the Welfare Officer

while University may be tough at times, everything

and their Department to implement initiatives relating

will work out eventually and if you need help don’t be

to those issues raised. 2017 has been an amazing

afraid to ask for help, whether it is family, friends or

year, running some awesome events with other

the Guild.

departments and clubs and it has been a privilege to

In Semester 1 the Welfare Department hosted ‘Welfare Week’. As it is a recurring event the

been able to help my fellow UWA peers.

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DEPARTMENT REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

WESTERN AUSTRALIAN STUDENT ABORIGINAL CORPORATION

BY JAYNE-RAE WHITBY The Western Australian Student Aboriginal

successful in extending Indigenous culture to Non-

Corporation (WASAC) is recognised as the peak

Indigenous students on campus. ‘Shenton’s Got

formal Indigenous representative body of the

Talent’ was also very effective in bringing together

University and works closely with the Guild in order

Indigenous students to showcase their talents to the

to maintain this body and give both Aboriginal and

School of Indigenous Studies.

Torres Strait Islander students a strong voice for their culture.

The Corporation’s biggest night throughout the year

The 2017 WASAC committee has worked very hard

held in conjunction with Ignite and TLG. The event

to build the Indigenous Community on the campus

was the most well-attended event throughout 2017

through constructing events to bring Indigenous

and the second event in collaboration with another

people together with Non-Indigenous people and

group or club on campus.

also expanding knowledge of Indigenous culture on

was certainly the ‘Back to School’ themed quiz night,

campus.

Mardanjoo Week was very successful in each event

The committee’s ongoing events have included

with artist Jade Dolman, ‘Bindi-Bindi Dreaming’

‘Cheap Ass Tuesday’, a fortnightly lunch run by

Bush Tucker Information Night and the WASAC vs.

both students and staff and also social sports;

PESA AFL match played on James Oval. Indigenous

mixed netball in Semester 1 and mixed basketball in

students enjoyed what each event had to offer,

Semester 2. These lunches have been successful for

while Non-Indigenous people were also encouraged

Indigenous students on campus because it brings

to attend. The AFL match was the most successful

together both the Degree students and also students

of the three events regarding involvement of Non-

in the Aboriginal Orientation Course run by the

Indigenous people, which saw many students attend

School of Indigenous Studies.

the barbecue and also form an audience for the

WASAC has also worked on supporting its National

that it held, including; Indigenous Art Workshop

players.

Indigenous Tertiary Education Student Games’

This year has been very successful. The committee,

(NITESG or Indigenous Games) team with funding

Indigenous student body and the staff at the School

in order to travel to Geelong and play at Deakin

of Indigenous Studies could not be happier with

University. The fundraising events organised in

WASAC’s role on campus and the events held

collaboration with the team were the ‘Sorry Day

throughout the year.

Movie Night’ held at University Hall which was very

DEPARTMENT REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

WOMEN’S DEPARTMENT EVENTS HAVE INCREASED BY 300% IN THE LAST YEAR.

WOMEN’S DEPARTMENT

BY HANNAH MATTHEWS 2017 has been a huge year for activism with regards

disabilities. This has been adeptly led by Chloe Hynes

to sexual violence and safety on campus. The

and together with the Women of Colour collective

Women’s Department was successful in developing a

and LGBT+ Women’s collective, led by Davina Daudu

new sexual assault and harassment policy alongside

and Sofia Kouznetsova respectively, has provided

the University. Not only does this represent the

additional avenues for representation for minority

hard work of students in 2017, but the fruition of

women students.

the efforts of Women’s Officers for many years previous. Working with the NUS Women’s Officer, we also delivered a free national hotline for sexual assault survivors and successfully lobbied for the release of the Australian Human Rights Commission’s national survey into sexual assault and harassment on

In 2017 the Women’s Department provided a wide range of services to UWA women and non-binary students. This included new programs we initiated this year including free weekly self-defence lessons, a professional mentoring program for health and

university campuses.

science students and an emergency kit in the

In addition to this we introduced the Ask for Angela

essentials. We carried through some social and

program in the Tavern to support students and

educational events from 2016 such as Women’s Week

encourage a respectful environment. Roshni Kaila,

and SCREW Week and added new ones including

the 2018 elected Women’s Officer led a survey to

Wine and Women and Sex-Ed September.

investigate students’ feelings about lighting on campus. We have already begun efforts with the University to use this survey to increase lighting and hopefully this will lead to improvements in students’

Women’s Room with free tampons, pads and other

The Women’s Department’s magazine Damsel has gone from strength to strength in recent years and in addition to the annual print edition, we expanded

feelings of safety on campus in the future.

into an online platform in 2017. Under the oversight

The Women’s Department is committed to

year-round, giving women and non-binary students

intersectionality and in pursuit of this we

a platform to express their opinions and creativity

implemented the Women’s Access collective to

throughout the year.

represent women and non-binary students with

of Online Editor Ishita Mathur, Damsel now operates

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FINANCIAL REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

03 FINANCIAL REPORTS

FINANCIAL SUMMARY The Guild budget is prepared in consultation with all Managers, Directors, Student Representatives and the Guild Council. The Guild Council approves the budget based on the recommendations from the Strategic Resources Committee.

0% SECONDHAND BOOKSHOP (NET RETURN) 2% CATERING DIVISION (NET RETURN) -1% THE TAVERN (NET RETURN) 86% STUDENT SERVICES & AMENITIES FEE FUNDING (SSAF) AND ASSOCIATE MEMBERSHIP

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2017 SOURCES OF OPERATING INCOME

FINANCIAL REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

13% PROPERTY (NET RETURN)

The Guild budget balances the resources required to provide student services, run the organisation, provide sufficient capital funds for future reserves.

The Guild does not carry any debt within its balance sheet; instead operating using a combination of Student Services & Amenities Fee (SSAF) income, commercial income and income from its investments.

These cash reserves, held within the University’s investment pool, are valued at $4.1m as of end of December 2017.

In 2017, the Guild has cash operating surplus of $815,415. Cash invested for long term investments is $119,480. Total net cash surplus before capital expenditure is $987,315.

25% UWA STUDENT SERVICES 25% UWA SPORTS ASSOCIATION

2017 SSAF DISTRIBUTION

improvements and maintain a prudent level of cash

50% UWA STUDENT GUILD

In 2017, the Guild has budgted capital expenditures of $1,705,000. Funding is from the Guild’s investments, SSAF and operations. Major projects include Refectory revitalisation, payroll system, and Guild was pushed to late 2017 and actual total capital expenditure for 2017 is $171,900. This is in line with the overall drive of improving the services provided to students.

The following charts outline the percentage breakdown of the operating income and expenditure and the distribution of the Student Services and Amenities Fee (SSAF) for 2017.

NOT ALL OF OUR OPERATING INCOME COMES FROM THE SSAF.

4% INFORMATION TECHNOLOGY SERVICES 17% STUDENT REPRESENTATION 8% SUB COUNCILS AND GUILD DEPARTMENTS

The Guild receives roughly 14% of its income from the Catering Division, the Tavern, its various Commercial tenants and the Second-hand Bookshop.

9% STUDENT ASSIST 21% STUDENT SERVICES 5% VOLUNTEER CENTRE 14% ADMINISTRATION SERVICES 20% FINANCIAL SERVICES

2017 BUDGETED GUILD EXPENDITURE

website. The Refectory Project for $1,500,000

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FINANCIAL REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

FIGURES CATEGORIES Student Services & Amenities Fee Funding (SSAF) & Associate Membership

AUDITED 2017

BUDGET JAN 2017

AUDITED 2016

2,825,978

3,216,000

1,814,834

Property (net return)

417,738

478,531

288,580

Catering Division (net return)

68,362

144,526

(47,352)

Secondhand Bookshop (net return)

1,762

1,084

(1,605)

(19,349)

150,000

62,208

TOTAL OPERATING INCOME

3,294,491

3,990,141

2,116,665

Student Representation

(535,079)

(538,213)

(371,315)

Sub Councils and Guild Departments

(248,383)

(261,525)

(238,357)

Student Assist

(286,853)

(312,444)

(192,146)

Tavern (net return)

Student Services

(662,682)

(701,421)

(670,838)

Volunteer Centre

(168,500)

(203,734)

(141,204)

Administration Services

(444,652)

(505,391)

(481,764)

Financial Services

(620,839)

(614,641)

(549,294)

(118,252)

(141,332)

(102,020)

(3,085,240)

(3,278,701)

(2,746,938)

SURPLUS / (DEFICIT) FROM OPERATING ITEMS

209,251

711,440

(630,273)

Non-Operating Income - Mainly UWA Pool Investments

432,346

99,700

329,755

REPORTED ACCOUNTING SURPLUS/(DEFICIT)

641,597

811,140

(300,518)

Information Technology Services TOTAL EXPENDITURE

CASH FLOW SUMMARY Accountng Surplus (Deficit)

641,597

811,140

(300,518)

Add Back Depreciation (non-cash)

475,751

449,116

419,091

(453,960)

(99,700)

(292,794)

Deduct Non-Operating Income Changes in Assets and Liabilities

443,406

CASH SURPLUS / (DEFICIT) FROM OPERATING ITEMS

1,106,794

1,160,556

(67,097)

(Deposits)/Withdrawals in Investing Activites

119,479

650,000

1,195,584

CASH SURPLUS / (DEFICIT) BEFORE CAPITAL EXPENDITURE

987,315

1,810,556

1,262,681

(171,900)

(1,705,000)

(1,334,517)

815,415

105,556

(71,836)

Capital Expenditure NET CASH SURPLUS/(DEFICIT)

241,318

FINANCIAL REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017

DEC 2017 AUDITED

DEC 2016 AUDITED

Current Assets

4,244,120

2,781,092

Non-Current Assets

6,934,374

7,226,715

CASH AND INVESTMENTS

11,178,494

10,007,807

Current & Non-Current Liabilities

(2,358,356)

(1,829,266)

TOTAL LIABILITIES

(2,358,356)

(1,829,266)

8,820,138

8,178,541

UWA STUDENT GUILD STATEMENT OF AVAILABLE NET CASH & INVESTMENTS

NET AVAILABLE CASH AND INVESTMENTS

51

52

FINANCIAL REPORTS | UWA STUDENT GUILD ANNUAL REPORT 2017