Proposed membership changes Notice of Motion

Vintage Car Club of New Zealand Incorporated

Formal Notice of Motion

At the Executive Meeting on 14 August 2020, a proposed Notice of Motion was put to the meeting and given Formal Status.

At the executive meeting George Kear advised that the proposed Notice of Motion works in conjunction with the proposed On-Line membership. As outlined in the Clubs By-Laws, this requires a step-bystep process. The Notice of Motion still has several other required steps prior to a vote by all members in 2021.

Why are these changes necessary?

The Club’s Executive resolved that the provision of Online Membership Application be proceeded with. We have been assigned the task of making preparations for this to be enabled, so people of all ages, and in particular keen younger people, may be more inclined to apply for membership, enhancing the wellbeing of the Club in the future. To facilitate online membership the above amendments to the Club Constitution are required, and this Notice of Motion has been prepared so that the members can help manage the process.

A Remit to amend the Club’s associated By-laws is also currently being prepared for similar consideration by the Club’s Executive, as that is also going to be crucial to the success of the Executive’s request.

CURRENT CLAUSE WORDING:

5. Membership

5.1 The membership of Club shall comprise of Individuals who follow the “objects” of the Club and whom the Club accepts as its Members (called “Members”) There are four types of members namely: a) Members - any persons interested in furthering the interest of the Club. b) Joint Member - Member and spouse (or partner) and/or dependent children up to twenty one year’s inclusive and residing with the member or temporarily residing away from that address while attending an educational institution

c) Honorary Life Member - Any Member who shall have rendered the Club outstanding service, which in the opinion of the Club is such that a Member merits the conferment of the status of Honorary Life Membership. (Refer By-laws) d) Junior Membership - Any member 21 years of age or younger who does not fall under the category of ‘Joint Member’, who pay 50% of the current Annual Subscription for the relevant branch they are assigned to and a 50% reduction of the applicable Branch Levy.

5.2 Applications for Membership:

Each applicant for membership must complete and sign the prescribed form of application for membership and be proposed and seconded in writing by two Club Members whose subscriptions are not in arrears. The prescribed form of

application shall be in such form, as the Management Committee shall from time to time determine.

After firstly being accepted in a Branch of the Club, the completed form or application shall then be forwarded with annual subscription to the Secretary/Treasurer.

Any person, who agrees with the objects of The Vintage Car Club of New Zealand Inc., may subject to the Executive committee’s approval become a member of the Club.

5.3 Rules:

a) Each Member on joining the Club shall be issued with a copy of the current rules, the cost of which is covered by their first subscription. b) Each Member shall be issued with a Membership Card that shall be renewed on payment of their annual subscription

11. Subscriptions and Fees

11.1 All Members shall pay an annual subscription to the Club by a date determined by the Executive (refer to By-laws). The amountof subscription shall be determined from time to time by the Executive.

ALTER CLAUSE WORDING TO:

5. Membership

5.1 The membership of the Club shall comprise of individuals who agree with the objects of the Club and whom the Club accepts as its members by the determination of its respective branches, and approves as its members by resolution of the Executive, (called “Members”). There are four types of members, namely: a) Member - any person interested in furthering the interests of the Club. b) Joint Member - The spouse (or partner) of a Member, or a dependent child of a Member, up to twenty one (21) years of age inclusive, residing with that Member or temporarily residing away from that Member while attending an educational institution. c) Junior Member - Any member twenty one (21) years of age or younger who does not fall under the category of ‘Joint Member’, who shall pay 50% of the current Annual Subscription and 50% of any applicable Branch Levy. d) Honorary Life Member - Any Member who shall have rendered the Club outstanding service, which in the opinion of the Club is

such that the Member merits the conferment of the status of Honorary Life Membership. (Refer By-laws)

5.2 Application for Membership: a) Each applicant for membership must complete the prescribed form of application for membership, which shall be in such form as the Management Committee shall from time to time determine. The form may be completed online and submitted by electronic means or may be completed and submitted in paper form; in either case with or without endorsement by a proposer and seconder, being financial Club Members. b) Each applicant shall indicate on the prescribed form of application for membership the Branch of the Club that the applicant wishes to join, and the application shall be accompanied by the prescribed Initial Annual Subscription as determined from time to time by the Executive. (Refer Subscriptions By-law). Once received,

each application will be referred to the appropriate Branch. c) Each application for membership shall be processed in accordance with the procedure set out in the Membership By-law and until that process has been completed and an applicant accepted and approved as a “Member” in accordance with Clause 5.1, that applicant retains the status of Prospective Member.

5.3 Rules:

a) Each Prospective Member upon acceptance and approval as a Member shall be issued with a copy of the current rules, the cost of which is covered by their Initial Annual Subscription. b) Each Member shall be issued with a Membership Card that shall be renewed each year on payment of the applicable subscription and any applicable Branch levy. 11.1 All Members shall pay an Annual Subscription to the Club by a date determined by the Executive (refer to By-laws). The amount of the Annual Subscription, the Annual Joint Subscription, and the Initial Annual Subscription for prospective members shall be determined from time to time by the Executive. Each Branch shall determine the annual Branch Levy or Branch Joint Levy payable by its Members and the nature and amount of any incidental fee that may be incurred.

Your Feedback

Please email any feedback you would like passed on to the executive and management committee regarding these proposed changes to our Branch Secretary Rod Thrower (canterbury@vcc.org.nz) or catch up with him on noggin night.

LIBRARY AMNESTY

it’s time to check your bookshelves, search the garage and look under your bed

Librarians Owen and Kay are making a plea to all member - there are a number of books that have been removed from the library without being issued over the last 18 months. If you are one of the guilty parties please return these books as soon as possible so other members are able to access them.

All club books are clearly labelled as belonging to the Canterbury Branch. Contact Kay Shaskey 03 352 5217 if you have any queries. The library is a great resource for the use of all of our members and depends on the goodwill of everyone to follow the proper process and get the books issued when borrowing them.

Scrap Metal Scrap Metal Drive Drive

Saturday 13 March

(note: was to be held on 13th February)

This fundraising event has been organised to help fund the renovation of the kitchen in the clubrooms, which was originally to be funded by the 2020 Swap Meet, cancelled because of COVID-19.

What we need is for you to collect as much scrap metal as you can, and bring it out to Cutler Park where it will be sorted and sent off for recycling. Anything metal will be accepted, but non-ferrous will be particularly welcome – old batteries, copper wire and pipes, alloy etc. Start looking around now and get rid of those now-useless scrap items and help fund the kitchen rebuild. Please don’t bring any wheels with tyres, upholstery items etc.

We will be accepting items from 9am until 3pm only.

All enquiries to Colin Hey, Ph 021 883 807. All Scrap Metal Wanted!