Institutional Service

Instructors are notified when the evaluations are available on SmartEvals to verify that all of their classes are listed andto allow facultyenough time to add anyadditional questions totheevaluation. We begin this process approximately one month before the end of the semester. Instructors will receive an email from the SmartEvals administrator, requesting that you log on and verity your evaluations. This will also provide advance warning that the evaluation process is about to begin. Instructors are asked to remind students to open the SmartEvals email and follow the hyperlink to complete their course and instructor evaluations before the beginning of final exams. It is the responsibility of the instructor to encourage student feedback through the SmartEvals system. Results are first available to instructors AFTER end of semester grades have been turned in for ALL classes. Evaluation results and cumulative reports as well as student comments are collected online and are available for download by the instructor for your permanent records. Course and instructor evaluations are retained on file electronically by SmartEvals.com and theUniversity.

Textbook Orders

Faculty members are required to submit book orders for their classes through Akademos by the announced deadline each semester.

Overload/Adjunct Reporting

Faculty must ensure that before classes begin for any semester, the VPAA’s office gets a written record of overload hours. These, as well as adjunct hours, are to be submitted through department chairs.

Faculty Absences from Campus

Faculty members who plan to be absent from their regular duties for professional reasons should inform the VPAA’s administrative assistant. The purpose of this is not to check on the faculty member or in any way cause him/her to seek permission, but to provide information in case of emergency or in case of calls for the particular professor. It is assumed that personal absences will be held to a minimum and that, in such cases, the same procedure will be followed. In cases of illness, the faculty member should have someone notify the VPAA’s administrative assistant so that the affected classes may be informed.

Extra-Contractual Employment

Faculty must negotiate with the VPAA terms for engaging in compensated employment outside what is specified in his or her contract with Virginia Wesleyan University and should update the VPAA annually on the state of any such arrangements.

Identification with the University

Individuals employed by Virginia Wesleyan University should avoid at all times the use of university stationery or other official identification with the university in their personal correspondence and possible commercial contracts. When VWU faculty members speak publicly, either as official representatives of the university or on their own, they should openly differentiate between their personal views and the views of the university.

INSTITUTIONAL SERVICE

Participation in Faculty Governance

Faculty members are expected to attend Faculty Assembly and school meetings and to attend meetings and perform duties associated with faculty commission assignments. Faculty members are also expected to participate in departmental decision making and to share in departmental tasks and responsibilities.

Virginia Wesleyan Pre-Session Faculty Workshops

The Pre-Session Faculty Workshops that precede the spring and fall semesters each year are frequently built around themes that relate to professional development. Faculty Workshops are held the week before the fall and spring semesters. All faculty are expected to attend.

Attendance at Special Occasions

Classes are scheduled to meet Monday through Friday. Occasionally, academic events take place on weekends. Special events such as New Student Orientation, Parents and Family Weekends, VWU Days, and commencement will be announced well in advance. Attendance by faculty (or in some instances by department representatives) is expected for these events.