Planning Timeline 18 MONTHS TO 2 YEARS • • • • • •
Gauge interest from family members Enlist volunteers to organize the event (committees) Create a private Facebook group or website for family members Contact Visit Jackson to begin assisting with accommodations, facilities and city information Create a list of possible dates and locations and begin to scout out potential venues Start putting together a family contact list, including addresses, phone numbers and email addresses
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5
• • •
Send an initial announcement with a tentative date, time and place. Request RSVPs so that you can get a rough estimate of attendees Determine the budget Solidify the date
9 MONTHS TO 1 YEAR • • •
6 TO 9 MONTHS • •
• •
Create a schedule of activities Send out invitations with finalized date, time, location and other details. Be sure to include accommodations, types of activities and a call for volunteers. Make catering arrangements or a plan for food Arrange for photography, either professional or by a family member
Secure venue Reserve the block of hotel rooms, if necessary Designate responsibilities to volunteers
4 TO 5 MONTHS • • •
Order any keepsakes or party favors, i.e. t-shirts, hats, etc. Confirm reservations with vendors Decide on any decor
Family Reunion Style Guide
1 YEAR TO 18 MONTHS
