York Conference Guide 2019 by Visit York

CONFERENCE & EVENTS GUIDE 2019/20

“Dealing with VisitYork4meetings was very helpful. Their response times and suggestions made our conference planning so much smoother. They provided an efficient service and offered a bespoke approach to the business and social elements of our event.” DANNY KAZANDJIAN, GLOBAL OPERATIONS MANAGER, THE RUGBY LEAGUE INTERNATIONAL FEDERATION

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Welcome to the York Conference and Events Guide – the definitive guide for planning your event in York. We’re proud that York is one of England’s finest and most beautiful historic cities. Dating back to the Romans in AD71, York has been a city of great importance and a meeting place for over 2000 years. It is a magical city, rich with culture, where cobbled medieval streets and Georgian architecture tell the stories of the people and its history. The city doesn’t stand still either. York has one of the strongest economies in the North of England and the fastest internet speeds in Britain, as Britain’s first Gigabit City. Its dynamics as a conferencing city follow suit with new developments and investment taking place. More than a decade of significant investment has helped to transform the city into an international hub for science and technology, and a growing centre for enterprise, creativity and commerce. With major strengths across a range of highly valuable sectors, York is an ideal location from which to do business. As a City of Festivals there is always something new to discover in York, whatever the time of year.

Whether you’re extending your stay to explore a little more, or looking for teambuilding ideas for your social programme, we have plenty of suggestions. We’re passionate about York and the inspiring possibilities it offers as a destination for business events. With experience of professional conference organisation and in-depth local knowledge of the city and surrounding area, we are the official conference bureau - and your York experts. We look forward to welcoming you to our fabulous city.

The VisitYork4meetings Team

CONTENTS 04. 06. 08. 10. 12. 14. 16. 28. 37. 40. 46. 48. 49. 50.

Why York? How Can We Help? York’s Key Sector Strengths Getting to York Team Building & Social Ideas Make the Most of Your Visit Historic & Unique Venues Residential Venues Academic & Science Venues Beyond York Support Services York City Centre Map Out of Town Map Venues at a Glance

WHY YORK?

2,000 years of history, over 100 venues, 2 hours from London by train, 28,000 hotel beds and easy access to 6 international airports.

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EXCITING VENUES

From majestic ancient buildings, such as York Minster, the King’s Manor and two medieval guildhalls, to state-of-the-art facilities at the University of York and a host of internationalstandard hotels, York has an unrivalled choice of venues. Gather in the art deco elegance of the world-famous Bettys Café Tearooms during their centenary year, or debate in style at the Mansion House, official residence of the Lord Mayor of York. In the evening, create an unforgettable experience for your delegates

as they dine amongst the locomotives at the Railway Museum, pull up a chair on Kirkgate, a reconstructed Victorian Street at the York Castle Museum, or host a medieval banquet fit for a King in in the Merchant Adventurers’ Hall.

IDEAL FOR MULTI-VENUE EVENTS

With an abundance of travel routes on offer, York is closer than you think. Centrally located on the UK rail network, from London King's Cross you’ll be within York’s historic city walls in two hours and travelling south

“The mini metropolis has a rich history and grand ambitions to be one of the best-connected hubs in Europe, with cool cafés, destination restaurants and innovative companies." YORK: BEST PLACE TO LIVE IN THE UK 2018, THE SUNDAY TIMES

from Edinburgh we’ll see you in two hours 20 minutes. York is well served by the M1 and A1 motorways, midway between London and Scotland and six international airports are within easy reach, with direct flights from London Heathrow to Leeds Bradford Airport for international travellers.

THRILLING DELEGATE EXPERIENCES

Compact and pedestrianised, York is the ideal setting for a multi-venue conference. Most of the venues, hotels and accommodation providers are easily accessible on foot from the station and you’ll find attractions, shops and restaurants dotted around inbetween. You can walk across the walled city centre in just 20 minutes, meaning your delegates will see and experience more of York during their visit.

LOCATED IN THE HEART OF THE UK

York has more to see and do per square mile than any other UK city and provides a huge array of options for some truly entertaining social programmes. From haunted ghost walks to chocolate masterclasses, private museum tours to street-food themed cookery challenges, your delegates will be spoilt for choice and may even decide to stay on a little longer. York’s popularity as an internationally recognised tourist destination will undoubtedly attract more delegates to your event and boost attendee figures.

HOW CAN WE HELP? Everything you need to make planning your event in York straightforward.

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Planning and booking your event has never been simpler thanks to the free services offered by VisitYork4Meetings. With a combined experience of over 30 years in professional conference organisation and well established links with more than 100 venues across the city and beyond, our dedicated team have the insider knowledge to recommend and book the ideal venue, accommodation and itinerary for your event, and negotiate the best deal on your behalf.

VENUE FINDING

Find the perfect venue with our free and impartial venue finding and booking service. We’ll check availability and rates at over 100 different venues across the city, negotiate competitive prices and secure event space on your behalf.

FAMILIARISATION VISITS

Things always look different in reality; to ensure you choose the right venue for your event, we will host and organise venue familiarisation visits allowing you to inspect and gauge their suitability before booking your event.

ACCOMMODATION BOOKING SERVICE

Our delegate accommodation booking service takes care of everything, from sourcing hotels and negotiating special rates to securing allocations and block bookings. We also set up a secure online booking system for your delegates.

BIDDING FOR AN EVENT

If you need help compiling a professional bid document, we’ll provide all the information and collateral you need. We’ll even support you with the bid presentation if required.

DELEGATE RAIL & AIR TRAVEL

We have well-established relationships with the main rail and air travel providers that serve the city and beyond. Make more of your budget with a delegate travel deal, negotiated by us specifically for your event.

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EVENT SUPPLIERS AND EXTRAS

Our team is here to make the organisation of your event as stress-free as possible and that includes helping you to source ancillary services. We’ll find you everything from AV equipment to chauffeurs and coach operators and perhaps even a Viking to welcome your delegates off the train!

SOCIAL PROGRAMMES & DOWNTIME

There are a wealth of things to see and do in York including our world famous attractions, award–winning restaurants and fabulous shopping. Arrange a bespoke itinerary to suit all tastes, with our help (and take a look at some of our suggestions on p12-15).

DELEGATE INFORMATION

We have free maps and city guides ready to share with your delegates in advance or on arrival.

YORK’S KEY SECTOR STRENGTHS Two world class universities, UK’s 1st Gigabit city, UNESCO City of Media Arts and Founding UK Science City.

York’s knowledge-driven economy is amongst the strongest in the UK with a solid reputation for research, development, innovation and academic excellence. Industries which are particularly well represented include biosciences and healthcare, creative, digital and IT and financial and professional, as well as food and drink and high-tech rail. Events which have links to these business areas are extremely well placed in York.

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BIOSCIENCES & HEALTHCARE INNOVATION

Key national and European hub for bioscience and health care innovation. One of the top university bioscience departments in the UK, including numerous specialist Centres of Excellence. Hundreds of bio science and bio-analytic businesses in and around York. Home to the award winning York Science Park and the NAFIC Innovation Campus.

CREATIVE, DIGITAL & IT

UK’s first UNESCO City of Media Arts, York is home to world-leading enterprise software businesses and has one of the fastest growing and most productive digital tech clusters in the UK. Over £100 million invested into the city’s media arts facilities including film and TV studio space at Heslington Studios and the 200,000 sq ft Church Fenton Studios. Digital Creativity Labs World Centre of Excellence providing cutting edge research in digital games and interactive media.

FINANCIAL & PROFESSIONAL SERVICES

York has a growing financial and professional services sector with key strengths in insurance, finance and legal. An emerging Insurance hub, it is home to major national and international firms, such as Aviva, Hiscox and NFU Mutual.

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Image: damianshields.com

FOOD & DRINK

One of the largest concentrations of food and drink producers in the UK, ranging from multi-nationals to specialist artisan makers. Birthplace to Terry's and Rowntree and home to NestlĂŠâ&#x20AC;&#x2122;s global confectionery R&D and confectionery HQ at the Product Technology Centre. Home to FERA Science Ltd, formerly the UK Government Food and Environment Research Agency and the National Centre for Crop Health and Protection.

HIGH-TECH RAIL & RELATED INDUSTRIES

Innovation cluster in York with a key heritage in the railway industry dating back to 1841. Home to leading rail companies including Network Rail, Northern Rail, LNER, Siemens, Balfour Beatty and many more. Key subsectors include advanced manufacturing of specialist parts, rail engineering and consultancy, signalling and transport software systems.

GETTING TO YORK

iTRAVEL YORK

iTravel York is a useful resource for delegates planning their route around the city. Whatever the mode of transport iTravel York gives practical advice and real time updates to help travellers get around the city with ease, whether it be on foot, bicycle, car or bus!

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USEFUL SITES

Cross Country Trains crosscountrytrains.co.uk LNER lner.co.uk Transpennine Express tpexpress.co.uk Grand Central grandcentralrail.co.uk Leeds Bradford Airport leedsbradfordairport.co.uk

PARK & RIDE

For day delegates arriving by car, a network of six Park & Ride facilities are situated at each major entrance point to the city. Parking is free of charge and buses run from early morning, every 10-15 minutes throughout the day, providing an efficient low-fare service. You can pinpoint the exact locations of the various Park and Ride stops on page 49.

TRAVEL TIMES BY CAR London: 4 hrs Manchester: 1 hr 25 mins Birmingham: 2 hrs 30 mins Newcastle: 1 hr 30 mins Edinburgh: 4 hrs

Edinburgh Glasgow

BY AIR York is within easy reach of six international airports: Leeds/Bradford 0113 250 9696 Manchester 0161 489 3000 Newcastle 0871 882 1121 Humberside 01652 688 456 Durham 01325 332 811 Robin Hood (Doncaster) 01302 801 010

Harrogate Hull

Leeds Liverpool

Manchester Nottingham

BY SEA P&O Ferries operate daily overnight crossings from Zeebrugge and Rotterdam direct to Hull with a coach link to York. Visit poferries.com. BY RAIL London: 2 hrs Manchester: 1 hr 30 mins Birmingham: 2 hrs 20 mins Newcastle: 1 hr Edinburgh: 2 hrs 20 mins

NORTH SEA

Newcastle

Birmingham

Harwich

Bristol London Dover

Plymouth

TEAM BUILDING & SOCIAL IDEAS Whether you’re planning a private dinner for clients, a hands-on team building experience or downtime for delegates here are some York favourites and hotly-anticipated newcomers:

The Rattle Owl is an independent restaurant that offers casual dining and private space for business meetings, professional events, weddings, parties and gatherings. Housed in a stunning 17th-century Grade II* building, it’s an architectural gem that has Roman ruins in its cellar and beautifully preserved period rooms upstairs. It can accommodate sit-down dining for parties of up to 24 people or canapés option for up to 60 people. 12

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Explore the changing seasons at Roots, a new addition to the high-end dining scene in York from the talented Tommy Banks, which has a smaller dining room for private parties. Relax in style in the beautifully restored Countess of York rail carriage at the National Railway Museum – perfect for a private afternoon tea or intimate dinner. At York’s Chocolate Story you can discover the stories behind the greatest names in chocolate, unwrap the secrets of chocolate making, and even learn the art of the chocolatier for yourself. A fully guided tour and three floors of interactive exploration take you on a journey through the city where chocolate made history. The newly-opened Cookery School at The Grand, York offers full day, express and evening classes. Work in pairs to create a baking masterpiece and wow the judges, take on a street food-inspired team challenge or create a bespoke experience.

Discover the darker side of York, a city famous for its ghosts, with a walking tour down the winding back streets or charter a classic 1960s Routemaster bus to take you through 2000 years of ghoulish history. Test your team work and quick thinking to beat the clock in one of York’s escape rooms.

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Try your hand at mixology with help from the experts at Cut & Chase, or discover new flavours with a gin or ale tasting masterclass at The Botanist.

York has more to see and do per square mile than any other UK city, making it the ideal destination to enjoy an action packed city break. Extend your stay and immerse yourself in all that York has to offer. >

Climb the 275 steps to the top of York Minster’s Central Tower for panoramic views over the city.

Head to Bettys Café Tea Rooms, a Yorkshire icon loved by locals and visitors alike, for tea and cake – or pick up a treat to take home.

Wander along Shambles, one of the best preserved medieval shopping streets in Europe.

Experience Shakespeare as it was in his day with the return of Shakespeare’s Rose Theatre at the foot of Clifford’s Tower from June to September.

Take a stroll along the medieval walls, the longest in England, with plenty of points to drop back into cobbled streets and snickelways.

See York from the river with a sightseeing trip onboard City Cruises, or try your hand with one of their self-drive boats.

Refuel at Shambles Food Court, which regularly tops the TripAdvisor listings for best restaurants to visit in the city.

HISTORIC & UNIQUE VENUES 16

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Venue Facilities Total bedrooms Parking spaces Miles from York Meeting rooms

20 â&#x20AC;&#x201C; â&#x20AC;&#x201C; 3

Max. Capacities Theatre Reception Cabaret style Boardroom Dinner/banquet Largest space m2

80 50 40 30 30 84.5

Facilities In-house AV Wi-Fi Air conditioning Induction loop

Yes Yes Yes Yes

The Bar Convent Living Heritage Centre Map ref: 1

Guest House

Conveniently located near the Railway Station and next to York City Walls, the Bar Convent Living Heritage Centre offers friendly service and modern facilities inside stylish heritage surroundings. Our 3 conference rooms (1 large, 2 ideal for training) are suitable for up to 80 delegates and all are fitted with modern audio visual technology. With impressive in-house catering, fibre optic broadband with WIFI throughout, short range ceiling mounted data projectors, sound systems, air-conditioning and award-winning overnight accommodation, your group will be able to meet, work and relax in comfort with considerable savings over a large hotel. We are well known for our friendly booking service as well as providing great food & coffee inside our unique Grade 1 listed building which regularly appears on television, in the press and on radio. Above all, we have a loyal customer base who tell us that they return because of the helpfulness of our team. From booking to supporting you with technology, we genuinely care that your meeting is a success and go the extra mile to make it a memorable experience. Accessibility: Part bedroom 0, Fully bedroom 0

Venue Facilities Total bedrooms Parking spaces Miles from York Meeting rooms

– 270 – 12

Max. Capacities Theatre Reception Cabaret style Boardroom Dinner/banquet Largest space m2

1,400 1,200 300 32 400 864

Facilities In-house AV Wi-Fi Air conditioning Induction loop

Yes Yes Yes Yes

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York Barbican Map ref: 2

As well as bringing the biggest names in live entertainment into the city, York Barbican also provides a unique and alternative venue for a variety of conferences and corporate events. Centrally located and easily accessed by public transport or car, our versatile auditorium, spacious foyers, and multifunctioning meeting rooms offer flexibility for events from 2 to over 1400 delegates. There are a number of fantastic hotels, restaurants and shops all within walking distance, and with breath-taking views of the historic city walls right on our doorstep, you really can’t get a better site for your next event. From televised sporting events through to small training sessions, York Barbican can cater for your every need. Don’t believe us? Book a free visit on the Conference and Events page on our website and see for yourself! For residential events, delegate accommodation can be found next door at Staycity Aparthotels York, with 197 serviced apartments.

Venue Facilities Total bedrooms Parking spaces Miles from York Meeting rooms

– – – 1

Max. Capacities Theatre Reception Cabaret style Boardroom Dinner/banquet Largest space m2

56 75 60 24 60 147

Facilities In-house AV Wi-Fi Air conditioning Induction loop

Yes Yes No No

Belmont Suite, Bettys York Map ref: 4

Devoted to doing things beautifully. Our menus reflect our passion and heritage, from breakfast favourites and afternoon tea treats to canapé receptions and celebration dinners. Our founder, Frederick Belmont, commissioned the same designers who styled the Queen Mary cruise liner to work their art deco magic here, and the elegant walnutpanelled space remains as spectacular today.

Venue Facilities Total bedrooms Parking spaces Miles from York Meeting rooms

Max. Capacities Theatre Reception Cabaret style Boardroom Dinner/banquet Largest space m2

70 200 100 0 0 -

Facilities In-house AV Wi-Fi Air conditioning Induction loop

No Yes Yes No

York's Chocolate Story Map ref: 5

York’s Chocolate Story offers truly unique corporate experiences, expert chocolatier hire and handmade bespoke chocolates that are perfect for any event. Take a chocolate masterclass - ideal for corporate teambuilding. Create handmade chocolates for your event, including your logo and exclusively themed flavour. Hire the attraction as a spectacular venue in the heart of York.

Venue Facilities Total bedrooms Parking spaces Miles from York Meeting rooms

â&#x20AC;&#x201C; â&#x20AC;&#x201C; 0 5

Max. Capacities Theatre Reception Cabaret style Boardroom Dinner/banquet Largest space m2

150 180 120 100 120 200

Facilities In-house AV Wi-Fi Air conditioning Induction loop

Yes Yes No No

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De Grey Rooms Map ref: 6

Bringing people together since 1841. The Grade II listed De Grey Rooms offer an unusual and striking conference space. Our beautiful neo classical Ballroom is flooded with natural light, high ceilings and generous proportions. De Grey Rooms is guaranteed to inspire valued clients and colleagues and offer something a little different, resulting in memorable away days, seminars or meetings. Our recently refurbished Cocktail Bar offers the perfect space for breakout sessions, lunches, drinks receptions and networking. Our unique relationship with York Theatre Royal means we can offer bespoke theatre trips, or organise an acting workshop to break up the day. De Grey Rooms is conveniently located half a mile from York Train Station in the heart of York City Centre. So whether you are visiting from London or Leeds a scenic walk past the River Ouse or brief taxi ride will get you to us in no time.

Venue Facilities Total bedrooms Parking spaces Miles from York Meeting rooms

0 – 0 1

Max. Capacities Theatre Reception Cabaret style Boardroom Dinner/banquet Largest space m2

28 40 20 24 28 –

Facilities In-house AV Wi-Fi Air conditioning Induction loop

No Yes Yes No

The Ivy St Helen’s Square, York Map ref: 7

The Etty Room at The Ivy St. Helen’s Square, York accommodates 24 guests on one long table or 40 guests for standing canapé receptions. Available seven days a week for breakfast, lunch and dinner, The Etty Room is perfect for all occasions including wedding receptions, corporate events and private parties. Located on the first floor of the restaurant and overlooking St. Helen’s Square, The Etty Room offers a beautifully decorated space with walls adorned with colourful vintage botanical prints and unique artwork. The room features an eclectic mix of vintage dining chairs with bold floral and palm printed fabric, as well as a stunning marble top private bar decorated with bevelled antique mirror panels and trimmed brass, ideal for all events especially cocktail receptions. Our dedicated Events Manager is available to assist with any details to enhance your occasion whether that be music, floral arrangements or table design.

Venue Facilities Total bedrooms Parking spaces Miles from York Meeting rooms

– – 0 2

Max. Capacities Theatre Reception Cabaret style Boardroom Dinner/banquet Largest space m2

– 100 – – 40 106

Facilities In-house AV Wi-Fi Air conditioning Induction loop

Yes Yes Yes Yes

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The JORVIK Group Map ref: 3 & 8

Take a journey back in time and treat your guests to an experience they won’t soon forget at two of York’s must-see heritage attractions. Enjoy a drinks reception with a difference at the newly re-imagined JORVIK Viking Centre, as you mingle with your Viking hosts or make yourself at home in the medieval townhouse of the Snawsells and enjoy a sumptuous banquet at Barley Hall.

Venue Facilities Total bedrooms Parking spaces Miles from York Meeting rooms

– – – 3

Max. Capacities Theatre Reception Cabaret style Boardroom Dinner/banquet Largest space m2

80 100 80 24 80 128

Facilities In-house AV Wi-Fi Air conditioning Induction loop

Yes Yes Yes No

York Mansion House Map ref: 9

A stunning Georgian venue in the heart of York, York Mansion House offers grandeur and individuality providing a perfect backdrop to any event. Featuring a range of intimate spaces as well as the grand State Room, this lovingly restored property is steeped in history and has been the destination of choice since the mid 1730’s.

Venue Facilities Total bedrooms Parking spaces Miles from York Meeting rooms

– – – –

Max. Capacities Theatre Reception Cabaret style Boardroom Dinner/banquet Largest space m2

– 180 – – 180 297

Facilities In-house AV Wi-Fi Air conditioning Induction loop

Yes Yes No Yes

Merchant Adventurers’ Hall Map ref: 10

The place to do business in York for over 660 years... The Merchant Adventurers’ Hall is a unique and prestigious venue offering an unrivalled setting for your conference receptions and dinners. Set in beautiful gardens in the heart of historic York, the Hall is one of the city’s medieval marvels and is home to the Company of Merchant Adventurers of the City of York. The Company has an unbroken 660 year history of business within the city operating from the Hall, so as a venue for your event, the Merchant Adventurers’ Hall is unparalleled! Choose from two spacious rooms: the Great Hall provides a spectacular setting for dinners, while the atmospheric Undercroft is ideal for your pre and post-dinner drinks receptions. A smaller room is also available, perfect for a board/ meeting room. A choice of local outside caterers provides delicious meals plus the Hall boasts a walled garden – ideal for a drinks reception.

Venue Facilities Total bedrooms Parking spaces Miles from York Meeting rooms

– 10 – 3

Max. Capacities Theatre Reception Cabaret style Boardroom Dinner/banquet Largest space m2

120 120 100 40 120 145

Facilities In-house AV Wi-Fi Air conditioning Induction loop

Yes Yes No Yes

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Merchant Taylors’ Hall Map ref: 11

Steeped in medieval history, but with the 21st century facilities you need, the Merchant Taylors' Hall provides a magnificent venue for conference banquets and dinners, awards ceremonies, board meetings, exhibitions and conferences. The Hall accommodates up to 120 people across three flexible spaces; the Great Hall, the Small Hall and the Master's Room, and our pretty gardens are ideal for drinks receptions or coffee breaks. Wi-Fi is available throughout, and we offer a choice of AV set-ups. Our events team will take care of every detail and every guest, while our catering partners will be delighted to create anything from a 6-course banquet, to delicious, nutritious coffee break snacks to keep attendees focused and energised. There’s on-site parking for up to 10 cars and additional, 24hr parking only 400 yards away. It’s just a 15-minute walk, or short taxi journey, to York train station. We look forward to welcoming you!

Venue Facilities Total bedrooms Parking spaces Miles from York Meeting rooms

– 500 – 6

Max. Capacities Theatre Reception Cabaret style Boardroom Dinner/banquet Largest space m2

140 600 88 36 600 336

Facilities In-house AV Wi-Fi Air conditioning Induction loop

Yes Yes Yes Yes

National Railway Museum Map ref: 13

Rail travel has long been a source of fascination and intrigue. From the global fame and glory of the Flying Scotsman to the splendour of the Orient Express, trains have transported, inspired and entertained us for hundreds of years. With a collection that includes over 1 million objects spanning 300 years, the National Railway Museum is a celebration of human endeavor and achievement. The stories that run through the collection provide creative and inspiring backdrops for events including conferences, dinners, receptions, weddings and Christmas parties. Dedicated conference centre entrance and reception / Complimentary car parking and Wi-Fi / In-house caterers renowned for innovative menus which utilise the best of sustainable Yorkshire produce / Unique breakout areas / Great value DDR packages from £29.95 + VAT. Our experienced in-house events team will support you in creating a bespoke event to wow your guests.

Venue Facilities Total bedrooms Parking spaces Miles from York Meeting rooms

– 6 – 3

Max. Capacities Theatre Reception Cabaret style Boardroom Dinner/banquet Largest space m2

180 150 120 40 120 234

Facilities In-house AV Wi-Fi Air conditioning Induction loop

Yes Yes Yes Yes

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National Centre for Early Music Map ref: 13

The National Centre for Early Music is based in a stunning medieval church in the heart of the City and offers an unparalleled setting for conferences and events. The venue provides custom-built and up-to-date technology in an elegant, historic setting and can accommodate up to 180 delegates. Our dedicated caterers offer a variety of packages from drinks and canapés to sit down dinners.

Venue Facilities Total bedrooms Parking spaces Miles from York Meeting rooms

– 180 8 3

Max. Capacities Theatre Reception Cabaret style Boardroom Dinner/banquet Largest space m2

200 280 100 50 200 270

Facilities In-house AV Wi-Fi Air conditioning Induction loop

– Yes – Yes

Sandburn Hall Map ref: C3

Sandburn Hall’s spectacular oak framed conference hall with stunning views across the golf course and lakes make this a unique setting for your next corporate event. Whether you’re planning a small board meeting, team building day or a large corporate conference, you will find a fresh and friendly attitude from everyone at Sandburn Hall – dedicated professionals who will ensure the smooth running of your event.

Venue Facilities Total bedrooms Parking spaces Miles from York Meeting rooms

– 2,000 1 25

Max. Capacities Theatre Reception Cabaret style Boardroom Dinner/banquet Largest space m2

650 1,000 320 100 700 875

Facilities In-house AV Wi-Fi Air conditioning Induction loop

No Free Yes No

York Racecourse Hospitality Map ref: 15

Being part of the surroundings of York Racecourse provides a host of benefits to conference and exhibition organisers including plentiful free on-site parking in an attractive setting, excellent access from the city centre and the main road, rail and airport infrastructure. Links with national hotel chains and Visit York mean preferential rates and booking can be accessed from the excellent stock of hotel rooms close at hand. Our on-site management team is able to provide as much – or as little – practical support as you require, with excellent quality and value catering by our partners York Racecourse Hospitality. The location of the internationally renowned York Racecourse means the venue is truly “on the map”, with extensive national and international television coverage throughout the summer. In staging your conference or event at York Racecourse, you will be bringing your delegates to one of the most practical, stylish, historic venues Britain has to offer.

RESIDENTIAL VENUES 28

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Venue Facilities Total bedrooms Parking spaces Miles from York Meeting rooms

207 – 0.5 7

Max. Capacities Theatre Reception Cabaret style Boardroom Dinner/banquet Largest space m2

120 120 80 50 110 114

Facilities In-house AV Wi-Fi Air conditioning Induction loop

Yes Free Yes No

The Grand, York Map ref: 16

Hotel

The Grand, York, was built in 1906, originally serving as the headquarters of the North Eastern Railway, a powerhouse of the Edwardian golden era. Now, as home to The Grand, the building’s business heritage lives on with a selection of elegant spaces available to hire for conferences, meetings and banquets. The Grand Boardroom, with its stunning views of York Minster, has space for more than 100 people, while the Chairman’s Suite is a smart choice for small-scale events. With 207 guest rooms, The Grand is perfect for residential packages and also boasts a luxury spa, two restaurants and an exclusive lounge. New for 2019, The Cookery School at The Grand, York is the ideal addition to corporate events, with a range of classes and team-building experiences available, there is also an outdoor dining space and an adjoining meeting room.

Accessibility: Part bedroom 0, Fully bedroom 9

Leisure Facilities: Indoor pool, Spa, Sauna, Treatment rooms & Gym

Venue Facilities Total bedrooms Parking spaces Miles from York Meeting rooms

102 150 13 14

Max. Capacities Theatre Reception Cabaret style Boardroom Dinner/banquet Largest space m2

170 160 75 80 160 224

Facilities In-house AV Wi-Fi Air conditioning Induction loop

Yes Yes Yes Yes

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The Hawkhills Map ref: C2

A blend of rural setting & state of the art facilities makes The Hawkhills perfectly suited to both smaller meetings and large-scale conferences. Our modern, purpose-built venue is located within the Hawkhills Estate, set within 240-acres of woodland, whether you visit us for corporate training, a conference or meeting, you can rest assured that your every need will be met.

Accessibility: Part bedroom 102, Fully bedroom 4

Leisure Facilities: Gym

Venue Facilities Total bedrooms Parking spaces Miles from York Meeting rooms

19 42 9 4

Max. Capacities Theatre Reception Cabaret style Boardroom Dinner/banquet Largest space m2

200 30 80 30 160 198

Facilities In-house AV Wi-Fi Air conditioning Induction loop

Yes Yes -

Hornington Manor Map ref: C4

Self Catering

Ideally located between Leeds and York, Hornington Manor has meeting rooms seating from 8, 14, 30 and up to 200 delegates. With easy access, free parking and the option to hire the whole Manor House with 19 luxury en-suite bedrooms, it is perfect for team building events and away days. Enjoy dinner cooked in-house by local caterers in our Ballroom, or a banquet in the Barn for larger groups.

Accessibility: Part bedroom -, Fully bedroom 1

Venue Facilities Total bedrooms Parking spaces Miles from York Meeting rooms

44 44 0.4 4

Max. Capacities Theatre Reception Cabaret style Boardroom Dinner/banquet Largest space m2

60 60 30 22 60 83

Facilities In-house AV Wi-Fi Air conditioning Induction loop

Yes Free Yes â&#x20AC;&#x201C;

Hotel Du Vin Map ref: 17

Small Hotel

Hotel du Vin York is a beautiful Grade II listed building dating back to the early 19th century, perfect for events or meetings with distinction. You can enjoy quintessentially British hospitality and stunning French cuisine served in a traditional bistro setting, or stunning private rooms for up to 30 people featuring Georgian windows, wooden floorboards and impressive murals.

Accessibility: Part bedroom 3, Fully bedroom 3

Venue Facilities Total bedrooms Parking spaces Miles from York Meeting rooms

151 160 1 11

Max. Capacities Theatre Reception Cabaret style Boardroom Dinner/banquet Largest space m2

190 150 70 30 120 148

Facilities In-house AV Wi-Fi Air conditioning Induction loop

Yes Yes Yes Yes

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York Marriott Hotel Map ref: 18

Hotel

The York Marriott Hotel provides both business and leisure travellers alike with 4-star luxury and an easily accessible location. We offer 151 rooms, each featuring Wi-Fi access, room service, flat-screen TVs, and luxury bedding. Those hosting events in York can take advantage of our 12 function rooms and dedicated meeting centre, delicious catering, outdoor dining area and superb planning services. Accessibility: Part bedroom 1, Fully bedroom 2 Leisure Facilities: Indoor pool, Spa, Sauna, Gym, Treatment Rooms & Solarium

Venue Facilities Total bedrooms Parking spaces Miles from York Meeting rooms

29 70 1.5 3

Max. Capacities Theatre Reception Cabaret style Boardroom Dinner/banquet Largest space m2

56 56 â&#x20AC;&#x201C; 25 44 70.5

Facilities In-house AV Wi-Fi Air conditioning Induction loop

Yes Yes Yes No

Middlethorpe Hall & Spa Map ref: C3

Hotel

Standing in twenty acres of gardens yet five minutes from York city centre, Middlethorpe Hall & Spa combines the comfort and elegance of country house hospitality with the efficiency demanded by modern business. Meetings are held in the well equipped Barlow Room while more confidential events are organised in the boardroom overlooking the south lawn. Accessibility: Part bedroom 3, Fully bedroom 1 Leisure Facilities: Indoor pool, Spa, Sauna, Treatment rooms & Gym

Venue Facilities Total bedrooms Parking spaces Miles from York Meeting rooms

56 25 â&#x20AC;&#x201C; 3

Max. Capacities Theatre Reception Cabaret style Boardroom Dinner/banquet Largest space m2

60 60 40 20 60 56

Facilities In-house AV Wi-Fi Air conditioning Induction loop

Yes Yes No No

Middletons Hotel Map ref: 19

Hotel

When it comes to meetings and conferences, we like to think that Middletons is that little bit different. Our city centre location (weâ&#x20AC;&#x2122;re just a quick walk from York Train Station) coupled with our historic Grade II listed buildings, means you and the team will enjoy beautiful surroundings accompanied by the most personal of service. Our select team of hospitality professionals take huge pride in delivering a personal experience that the big corporate providers just cannot match. And with a restaurant, 56 individual hotel rooms and onsite gym with complimentary passes for delegates on meeting days, we love to help make your meeting memorable.

Accessibility: Part bedroom 0, Fully bedroom 0

Leisure Facilities: Gym

Venue Facilities Total bedrooms Parking spaces Miles from York Meeting rooms

155 90 â&#x20AC;&#x201C; 11

Max. Capacities Theatre Reception Cabaret style Boardroom Dinner/banquet Largest space m2

400 220 150 40 220 285

Facilities In-house AV Wi-Fi Air conditioning Induction loop

Yes Yes Yes Yes

visityork4meetings.com

The Principal York Hotel Map ref: 20

Hotel

The Principal York, steps from the train station, is the perfect base from which to discover the historic city of York. Blending the grandeur of late-Victorian architecture with the comforts of modern travel, The Principal York offers its guests the warmest welcome this side of the Pennines. Award-winning interior architects Goddard Littlefair have refurbished and restored the hotelâ&#x20AC;&#x2122;s rooms and public spaces to create 155 elegant, comfortable bedrooms and suites in balanced, neutral tones that offer more than just a place to sleep. The Principal York boasts one of the largest event centres in Yorkshire and the North East, as well as 10 additional meeting and private dining rooms with capacities that range from six people to as many as 400 in the event centre. The hotel offers 155 guest rooms and suites, the Refectory restaurant and Chapter House bar, more than three acres of private grounds, a gym and an indoor pool. Hotel Catey's - Conference & Banqueting Team of the Year 2017. Accessibility: Part bedroom 0, Fully bedroom 0

Leisure Facilities: Indoor pool, Spa, Sauna, Treatment rooms & Gym

Venue Facilities Total bedrooms Parking spaces Miles from York Meeting rooms

200 60 0 12

Max. Capacities Theatre Reception Cabaret style Boardroom Dinner/banquet Largest space m2

350 350 150 60 220 342

Facilities In-house AV Wi-Fi Air conditioning Induction loop

Yes Yes Yes Yes

Park Inn York City Centre Map ref: 21

Hotel

With a prime location & fantastic views overlooking the River Ouse, Park Inn by Radisson is perfect for social gatherings & large residential events. The contemporary hotel offers remarkable facilities; boasting 12 flexible meeting rooms. The 200 bedrooms are decorated in a vibrant & modern style; comforts include free Wi-Fi & flat screen TVâ&#x20AC;&#x2122;s. The hotel is an 8-minute walk from York train station. Accessibility: Part bedroom 2, Fully bedroom 2

Expert advice on what to see & do The Visit York Information Centre provides everything your delegates need to get the most out of their visit to York. Book tours, tickets and more.

Visit York Information Centre 1 Museum Street, YO1 7DT visityork.org

stay your way Looking for a better way to stay? Centrally located apartments, 24 hour reception, private kitchen and living spaces, free wi-fi and friendly staff with the local lowdown. Ideal for short and long term stays. This is your stay, your way. Book direct at staycity.com 24hr Reservations +44 (0) 203 499 0748 S TAYC I T Y B I R M I N G H A M D U B L I N E D I N B U R G H L I V E R P O O L L O N D O N LYO N M A N C H E S T E R M A R S E I L L E PA R I S V E N I C E YO R K

ACADEMIC & SCIENCE VENUES contact us 01904 555676 | conference@visityork.org

Venue Facilities Total bedrooms Parking spaces Miles from York Meeting rooms

– 120 7 3

Max. Capacities Theatre Reception Cabaret style Boardroom Dinner/banquet Largest space m2

250 250 100 40 100 450

Facilities In-house AV Wi-Fi Air conditioning Induction loop

Yes Yes Yes Yes

visityork4meetings.com

Lakeside Conference Centre Map ref: C3

An inspiring and unique venue situated in a parkland setting. Our conference centre provides the ideal environment for original thinking and innovation. The 250-capacity room has floor to ceiling windows overlooking a picturesque lake. Two further meeting rooms, Mezzanine and a spacious atrium provide an ideal setting for drinks parties to product launches and exhibitions. Find us just off the A64.

Venue Facilities Total bedrooms Parking spaces Miles from York Meeting rooms

73 90 0.5 6

Max. Capacities Theatre Reception Cabaret style Boardroom Dinner/banquet Largest space m2

450 250 90 30 150 554

Facilities In-house AV Wi-Fi Air conditioning Induction loop

Yes Yes Yes No

St Peter’s School Map ref: 23

St Peter’s offers a historic and unique setting for large conferences, meetings, or sporting events, five minutes walk from the city centre and on a 47-acre riverside campus. With dedicated meeting rooms, two large function halls with retractable tiered seating and AV equipment and support, we also offer a range of other spaces and facilities with full catering options. Leisure Facilities: Indoor pool, three sports halls and plenty of outdoor sports pitches and courts

Venue Facilities Total bedrooms Parking spaces Miles from York Meeting rooms

1,080 1,263 2.2 200

Max. Capacities Theatre Reception Cabaret style Boardroom Dinner/banquet Largest space m2

1,190 1,190 300 20 304 900

Facilities In-house AV Wi-Fi Air conditioning Induction loop

Yes Yes Some Yes

York Conferences Map ref: 24

Whether you need to organise a small meeting or host a national conference for over a thousand delegates, we have the right venue for you. With excellent catering, fantastic event management packages, and residential accommodation, you are in safe hands. Meeting spaces can be found on campus or in the city centre and our portfolio of over 200 rooms includes floating lakeside pods, a brand new £13.8m build, and a 15th Century manor which once housed Kings. Our customer service is second to none, no request is too big or too small for our team. Clients commend us for seamless organisation and a “can do” attitude. York Conferences also offer a comprehensive event management service, working in partnership with Mosaic Events. Award winning caterers and a fantastic audio-visual team are on hand to ensure a successful event. Leisure Facilities: Indoor pool, Sauna and Gym

BEYOND YORK VENUES 40

visityork4meetings.com

Venue Facilities Total bedrooms Parking spaces Miles from York Meeting rooms

0 280 8

Max. Capacities Theatre Reception Cabaret style Boardroom Dinner/banquet Largest space m2

150 300 180 45 250 -

Facilities In-house AV Wi-Fi Air conditioning Induction loop

Yes Yes Yes Yes

The Deep Map ref: E4

The Deep is an award-winning aquarium located in the heart of Hull City Centre. Specialising in breakfast seminars, ice breakers and gala dinners, this location boasts a range of versatile spaces, many with a stunning marine backdrop. All events are specifically tailored to meet your needs and the dedicated events team is always on hand to help make your meetings successful, your product launches remarkable and a whole host of other corporate events unforgettable. The aquarium is located adjacent to its bustling business hub, The Deep Business Centre. This space offers dedicated conference and meeting rooms within a formal business environment and a wide range of benefits including free WiFi, on-site parking, a dedicated support services team and on-site catering. Itâ&#x20AC;&#x2122;s the perfect venue for those wanting a meeting away from the office. The Deep also works closely in partnership with other venues in the city, providing locations for multi-day conference events where required.

Venue Facilities Total bedrooms Parking spaces Miles from York Meeting rooms

0 60 42 8

Max. Capacities Theatre Reception Cabaret style Boardroom Dinner/banquet Largest space m2

1200 500 600 200 700 886

Facilities In-house AV Wi-Fi Air conditioning Induction loop

Yes Yes Yes Yes

visityork4meetings.com

The Spa Scarborough Map ref: E2

The Spa is unique amongst British Venues, not only because of its coastal location on the beautiful South Bay, but also for the variety of facilities housed within the magnificent Victorian building. Specialising in conferences and meetings, the Spa offers a range of excellent facilities, combining modern comfort with the very latest in technology. The three main event spaces The Grand Hall, Spa Theatre and Ocean Room, provide multi-purpose spaces to meet event organisers requirements. The Spa has the capacity for more than 3,000 delegates and an exhibition space of over 1700m2. This combined with a range of smaller meeting and function rooms, enables the Spa to accommodate a wide variety of events. With in-house specialist conference, technical and catering teams, the venue offers a complete event management solution and having welcomed many conferences and events to the venue, the team provides the expertise to ensure that all events are delivered to a high standard.

Venue Facilities Total bedrooms Parking spaces Miles from York Meeting rooms

– 1200 – 31

Max. Capacities Theatre Reception Cabaret style Boardroom Dinner/banquet Largest space m2

12500 3000 1320 42 2000 3.5k

Facilities In-house AV Wi-Fi Air conditioning Induction loop

FlyDSA Arena Sheffield Made of Steel * Made of Stars

Yes Yes Yes Yes

The rich variety of events enshrined in our DNA is unrivalled, from entertainment royalty Take That, to conferences for corporate giants HSBC and major associations including the Women’s Institute. We have hosted award ceremonies, exhibitions for educational experts UCAS and national and international sporting events. The multiple configurations and complex events we can support are limitless, making the FlyDSA Arena Sheffield the ultimate blank canvas event space.

Venue Facilities Total bedrooms Parking spaces Miles from York Meeting rooms

0 47 8

Max. Capacities Theatre Reception Cabaret style Boardroom Dinner/banquet Largest space m2

900 500 600 200 700 850

Facilities In-house AV Wi-Fi Air conditioning Induction loop

Yes Yes Yes Yes

Whitby Pavilion Map ref: D1

Whitby's largest theatre and function venue offers a fantastic combination of facilities. The Pavilion Theatre, Northern Lights Suite, Undercroft and Crystal Lounge are used for stage shows, dances, concerts, festivals, children's events and exhibitions. The Northern Lights Suite can accommodate a 1,000 standing capacity and 800 theatre style – the venue is ideal for large exhibitions, convention and festivals. With full in-house catering and event management, it provides an ideal location for your event. contact us 01904 555676 | conference@visityork.org

Venue Facilities Total bedrooms Parking spaces Miles from York Meeting rooms

_ 158 20 12

Max. Capacities Theatre Reception Cabaret style Boardroom Dinner/banquet Largest space m2

2000 1200 910 50 1200 13k

Facilities In-house AV Wi-Fi Air conditioning Induction loop

Yes Yes Yes Yes

visityork4meetings.com

Harrogate Convention Centre Map ref: B3

Versatile exhibition halls and a 2000-seat conference auditorium mean Harrogate Convention Centre has the facilities to welcome the world. A short trip by road or rail from York and youâ&#x20AC;&#x2122;re at North Yorkshireâ&#x20AC;&#x2122;s largest multi-purpose event venue, home to hundreds of exhibitions, conferences and live entertainment shows each year. Facilities include the iconic conference auditorium and historic 1000-seat Royal Hall theatre, while those looking to organise a major expo have the choice of 13,700m2 of exhibition space. Harrogate boasts more than 2000 hotel beds, including 500 on-site rooms at The Majestic Hotel, Crowne Plaza and Premier Inn. For more intimate events there is the Queens Suite, a flexible breakout space for up to 600, which can be sub-divided into smaller seminar or meeting rooms.

For help with planning your event in York contact the VisitYork4meetings team. GET IN TOUCH +44 (0) 01904 555676 Tweet us @VisitYork_4M conference@visityork.org visityork4meetings.com

Get in Touch Email us at business@makeityork.com Call us on 01904 554400 Follow us on Twitter at @York_Means_Biz Visit us atmakeityork.com/invest

SUPPORT SERVICES

York Pullman Bus Company Ltd Address Wetherby Road, Rufforth, York, YO23 3QA 01904 622992 sales@yorkpullmanbus.co.uk yorkpullmanbus.co.uk Contacts Chloe Walker Zoe James Joanne Sinclair Sue Scarborough Leanne Cooper

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We are Yorkâ&#x20AC;&#x2122;s largest privately owned coach company and offer a one-stop-shop for all of your transport needs. 16 - 70 seat coaches | Executive coaches include air conditioning, DVD, and drinks facilities | Experienced uniformed drivers, all CRB checked | VIP coach with Wi-Fi, fivescreen DVD system, PA, washroom, tables to every seat, microwave and fridge | Open-top buses with a live guided tour | Hostess and guiding services available upon request | Routemasters, Heritage vehicles from the 60s, 70s and 80s.

Sparq Address Sparq, part of the Saville Group Millfield Lane Nether Poppleton York YO26 6PQ 0370 606 1100 hello@sparq.live sparq.live

We’re Sparq, a dynamic technical event production specialist. No matter what the size or scale of the event, we work in collaboration with you to create stunning live event experiences, which will truly delight your audience and generate lasting memories. Our full 360 technical event production service is seamless and starts from the very beginning of your event journey and ends with an extraordinary delivery. Whether you’re organising a series of business briefings or an arena gig for thousands, we’re on hand to take out the hassle and make your event amazing. Just need to hire some kit? Our vast inventory of lighting, sound, vision and staging equipment is kept bang up to date. We don’t just do the technical stuff; we create experiences, which is why we count some of the world’s best-known brands as our clients. Visit Sparq.Live or call 0370 606 1100 for more information.

YORK MAP

Bo oth

am Deans Park

Museum Gardens

3 9

York is a compact city, the best way to explore is on foot. You can get from one side of the city centre to the other in just 20 minutes.

tre yS ne

7 Co

gat

kle Mic

Wa lm

gat

24 15

A19

Danby

Stokesley

Whitby

A1 69

ASKHAM BAR

A19

A17

Ravenscar

Scalby

POPPLETON BAR

SCARBOROUGH

A170

Helmsley

Thirsk

A17 0

Pickering

A16

RAWCLIFFE BAR

Slingsby

A61

Knaresborough

8 63

Selby

A 614

A1033

Goole

E A10 77

7 A10 7

A161

A 15

A16

A63

A645

B 42

Beverley 07 9

Kingstonupon-Hull

M62

5 A103

Escrick

A63

A 63

©P1 ndar

A10 79

A19

A64

10 mls 44 16 6kms

A19

A6 1

58 A6

A58

A63

Garforth

N 3

14 A6

Sutton upon Derwent

A166

Riccall

Cawood B1222

A162

A 0

Leeds

A1(M)

Stamford Bridge

Pocklington

Tadcaster

M621

M606

A64

A65 9

YORK

B1223

A64

Wetherby A6 59

1 6

4 B122

B12

Strensall Shipton Haxby

A59

Harrogate

Leeds, Bradford International Airport

Hutton

A614

A 59

A659

B1363

A6 1

Tollerton Newton-on-Ouse

A65

Malton

A1(M)

Alne

B 1249

Easingwold

48 B12

YORKSHIRE DALES NATIONAL PARK

A64

Eden Camp

Boroughbridge

A16 4

Ripon

Filey

A103 9

Kirkbymoorside

8 10 A6

Northallerton A684

DESIGNER OUTLET

GRIMSTON BAR

8 A16

NORTH YORK MOORS NATIONAL PARK

A1 9

A684 B 12 5 7

1 CROSS MONKS MOTORSPORTS VILLAGE

Robin Hood’s Bay

Sleights

A167

Motorways Major Roads Minor Roads

A1 72

Durham Tees Valley Airport

1 A17

9 A6

BEYOND YORK

Guisborough

A171

A67

A66

A16 5

on-Tees

Darlington

A1(M)

Venues

Map

Page no

Bedrooms

Theatre

Reception

Dining

The Bar Convent

York Barbican

1400

1200

400

Barley Hall

100

Belmont Suite, Bettys York

York's Chocolate Story

200

De Grey Rooms

150

180

120

The Ivy, St Helen's Square

Jorvik Viking Centre

100

York Mansion House

100

Merchant Adventurers' Hall

180

Merchant Taylors' Hall

120

National Railway Museum

140

600

National Centre for Early Music

180

150

120

Sandburn Hall

200

280

200

York Racecourse

650

1000

700

Historic & Unique

Disclaimer: The information in this publication is based on that received from the relevant advertisers and partners of Make It York. To the best of our knowledge, all information was correct at the time of going to press. As we cannot accept responsibility for any errors or omissions, please check all details before making a booking.

visityork4meetings.com

Venues

Map

Page no

Bedrooms

Theatre

Reception

Dining

The Grand, York

207

120

110

The Hawkhills

102

170

160

Hornington Manor

200

160

Hotel du Vin & Bistro

York Marriott

151

190

150

120

Middlethorpe Hall

Middletons

The Principal York Hotel

155

400

220

Park Inn by Radisson York

200

350

220

Staycity Aparthotels York

197

Lakeside Conference Centre

250

100

St Peterâ&#x20AC;&#x2122;s School

450

250

150

York Conferences, University of York

1080

1190

304

The Deep

150

300

250

The Spa Scarborough

1200

500

700

FlyDSA Arena Sheffield

12500

3000

2000

Whitby Pavilion

900

500

700

Harrogate Convention Centre

2000

1200

Residential

Academic & Science

Beyond York

Published by contact us 01904 555676 | conference@visityork.org

Planning a conference or event?

For information on our unique conference and events product email us directly at conferenceandevents@lner.co.uk