JULY 2020 VOL 1 ISSUE 1
DISTRICT SECRETARY'S
UPDATES BY TEXAS-OKLAHOMA DISTRICT KEY CLUB 20-21 DISTRICT SECRETARY VIVIAN THAI
greetings! Hello T-O! My name is Vivian Thai and I will be serving as your District Secretary for the 2020-2021 term. Outside of Key Club, I play piano, bake bread, and work at Kumon! From forming bonds with club secretaries across T-O to keeping Key Clubbers updated on District level issues in board meeting minutes, I cannot wait to work with you all.
My goals for the year include increasing the reporting rate to 40%, keeping club secretaries informed and trained, and maintaining strong communication between the district and club level. So far, I've taken minutes at the Summer Board meeting on July 24th-25th and worked to prepare monthly reporting for the upcoming year. The SUMBO minutes will be available on our website so be sure to check them out if you're interested! All in all, here's to a wonderful year ahead Keyuties! Yours in Friendship and Service,
Vivian Thai 20-21 District Secretary
table of contents 2. Greetings & Table of Contents 3. Guide to COCI 4. Club Secretary Info / Training 5. District Staff Contact Information 6. T-O Media
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club officer contact information (COCI) The Club Officer Contact Information Directory (COCI) is vital in communication between the board level and club level. LTGs must collect club officer and
DATES TO KEEP IN MIND: Early Bird Deadline - Sept 15th On Time Deadline - Oct 15th
faculty information for each club in their division. The COCI spreadsheets have been shared to each LTG. If you cannot find your division or have lost access to the folder, please contact me as soon as possible. In addition, please use the "LTGs COCI 20-21" folder to
I will submit all COCIs to International by November 1st.
Make sure to notify me every time an update has been made to your COCI sheet. I am keeping track of each LTG's progress for RFL.
enter COCI information for this year. The "LTGs COCI 19-20" contains the spreadsheets used
The colors in the COCI
last year. Please contact me if you
spreadsheets are in accordance
would like access to the 19-20
to the key to the left. When
folder so that you can see the
District Treasurer Raj Patel
contact information your
reports the Club Standing each
predecessor collected during their
month,
term.
COCI Color Key GOOD STANDING SUSPENDED REVOKED
please verify that the standing on his report matches the color for each school on your COCI spreadsheet. Only change the colors of the spreadsheet when they do not match the Club Standing. Otherwise, please leave the colors as they are.
COCIS CONTAIN PERSONAL INFORMATION. IT IS PROHIBITED THAT LTGS SHARE THEIR COCI SHEETS WITH MEMBERS/CLUB OFFICERS.
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training alert !
club secretaries
If you are a new secretary, I HIGHLY recommend that you attend the secretary training as it will cover all basic information. Make sure you join my Remind by texting @tosecs to 81010 for the most recent updates. The first monthly report (August monthly report) will be due September 5th at 11:59 PM so check out these resources in advance!
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district staff contact information
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THANK YOU
FOR READING!
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