Faculty Delegate Handbook

YOUR STUDENTS’

ASSOCIATION

faculty delegate handbook Victoria University of Wellington Students’ Association

www.vuwsa.org.nz

1

YOUR STUDENTS’

ASSOCIATION

faculty delegate handbook Victoria University of Wellington Students’ Association Kia ora and welcome to being a Faculty Delegate at Victoria University of Wellington. On behalf of the Victoria University of Wellington Students’ Association (VUWSA), thank you for volunteering to take on this position. As a Faculty Delegate, you hold an important role within the University decision-making process. In any decision affecting students, you and your fellow Faculty Delegates have the mandated position of providing a student perspective. You are the student voice in your Faculty.

By being a member of your Faculty Board/Committee, you will help determine your Faculty’s approach and overall direction in teaching, learning and the wider student experience at Victoria. VUWSA, Ngai Tauira and the Postgraduate Students’ Association (PGSA) Faculty Delegates are all part of the same representative community and VUWSA provides full support services to all delegates. So, it’s important as the only student voices on these bodies, that we all work together to be as effective as possible.

This Handbook aims to instruct you on your role and how to get the most out of it, but feel free to contact the VUWSA Education Organiser, Dr. Fiona Beals at any time if there is anything you would like to discuss further.

Bridie Hood 2011 VUWSA Vice-President (Education) www.vuwsa.org.nz

2

the role of faculty delegates

4

The Importance of Faculty Delegates Faculty Delegate Responsibilities

4 4

an overview of representation at victoria

4 how faculty representation works 7 pre-meetings 8 reading the papers 9

Academic Proposals 9 Academic Policy 11

at the board/committee meeting

12

Preparing Yourself for the Meeting At All Times During the Meeting Following the Agenda Responding to Agenda Items

12 12 13 13

14

meeting glossary 15 benefits for being a faculty delegate 16

Academic 16

after the meeting

Personal 17 Other Opportunities for Representation 17

support and services available

17

VUWSA Support 17 VUWSA Contacts 17 Useful Resources 18

19 faculty delegate pre-meeting form 21

faculty delegate contacts

3

the role of faculty delegates the importance of faculty delegates Faculty Delegates are an important link between Class Representatives and other VUWSA student representatives on University-wide boards and committees. Most changes to courses and programmes have to be approved at both Faculty and University level; and, all changes to course and programmes have an impact in the learning experiences of students and in the issues faced by Class Representatives.

VUWSA, Ngai Tauira (the Maori students’ association) and the Postgraduate Students’ Associations (PGSA) all have positions on the University-wide committees. Faculty Delegates help maintain a consistent student voice at all levels of the student experience by representing their fellow students in their programme of study.

The greatest opportunity for voicing concerns and supporting changes is at Faculty level. This is why the position of Faculty Delegate is so important. Often by the time proposed changes come through to University-wide committees, the focus changes to quality assurance rather than student experience.

After all, it is always easier to implement change early on in the decision-making process rather than at the end when a paper for discussion is technically ready for sign off.

Hence, Faculty Delegates provide the voice and opinions of students at Faculty level to any decision which has student implications. As an official member of a Faculty, Delegates have the right to vote and speak to papers presented for discussion. Every Faculty at Victoria has one or more seats open for student representation. VUWSA has been mandated with the task of appointing and supporting Delegates in their role on their associated boards and committees.

Essentially, Faculty Delegates work together with VUWSA to provide constructive points of discussion to decisions made at a Faculty level which have implications for students. The input Delegates have in their Faculty can then be presented and followed through by VUWSA representatives at University-wide boards and committees.

faculty delegate responsibilities As a Faculty Delegate, you are expected to: • • • • •

•

Read all Agenda items in advance; Fill out the pre-meeting discussion form; Attend Education pre-meetings or respond to pre-meeting emails; Attend Faculty board/committee meetings; Provide feedback to VUWSA as to how the meeting went, important points raised and potential ‘future’ issues for students; Speak at meetings – either through asking questions for clarification or providing a student opinion;

4

• • • •

Consult with other students within the Faculty on key meeting items; Familiarise yourself with relevant policy; Network with University staff; and Respect the confidentiality of information discussed at meetings.

an overview of representation at victoria Student representation is essential to the overall student experience at Victoria. It is VUWSA’s core function because students must always have a strong say in the decisions that affect them.

Overseeing all representation at Victoria is VUWSA, your Students’ Association. VUWSA is the official representative body responsible for the selection of representatives across courses, schools and faculties and for the protection of student interests. VUWSA works on the philosophy of students serving students.

Along with Executive members of Ngai Tauira and PGSA, the VUWSA Executive have positions on Academic Board and Academic Committee. Members of the Executive also sit on a variety of University committees. Furthermore, VUWSA is the only representative group with seats on University Council.

Essentially, VUWSA provides the final student voice when Victoria makes a decision that has an impact for students.

Representation at Victoria starts at the level of courses and programmes with the Class Representative system. Class Reps are there to provide a student voice and perspective in the day-to-day functioning of their courses and programmes. Class Reps can bring to VUWSA’s attention any issues that pertain to the experience of students across a school or Faculty and these issues can then be carried further through Faculty Delegates and University committees.

Faculty Delegates are responsible for providing a student perspective to programme development, policy development and the overall functioning of a Faculty or Department. They are the link in the chain of representation. They work with VUWSA and Class Representatives to provide the student perspective in the decision-making process and feedback to VUWSA the student opinion so that it is carried through to University committees and Academic Board.

5

How representation works at Victoria: VUWSA, PGSA and/or Ngai Tauira hold seats at the higher

ation workslevels at Victoria: VUWSA, PGSA and/or VUWSA Ngai Tauira holdDelegates seats at the higher levelsBoard of University decision-making. V of University decision-making. appoints to each Faculty and Committee; ch Faculty Board and Committee; in three Faculties (Architecture & Design, Commerce & Administration and Law), VUWSA eith in three Faculties (Architecture & Design, Commerce & Administration and Law), VUWSA either works ers over completely, the responsibility of Delegate appointment to the Campus Representative Group. Every School has Class directly with, or transfers over completely, the responsibility of Delegate appointment to the Campus the representative process by feeding the student experience through to Delegates and VUWSA

Representative Group. Every School has Class Representatives which begin the representative process by feeding the student experience through to Delegates and VUWSA representatives.

Representation only works best when all the parts of the system work together. The Education Office at VUWSA provides all representatives with support to ensure: •

•

•

Students’ experiences in courses are considered paramount in any decisions made at higher levels in the University. This means having Class Representatives in all courses/programmes is a VUWSA priority.

Faculty Delegates have a strong and informed voice in their respective roles. VUWSA is committed to providing Delegates with background information, student surveys and advice on the experiences in courses as reported by Class Reps.

VUWSA Representatives reflect the opinions of the student body at higher levels of participation. In short, the voice of VUWSA needs to be consistent with the voices of students.

6



VUWSA Representatives reflect the opinions of the student body at higher levels of participation.

In short, the voice of VUWSA needs to be consistent with the voices of students. The Education Office works at gathering information from Class Reps and Faculty Delegates to feed into the student opinions presented at University-wide boards and committees.

• The Education Office works at gathering information from Class Reps and Faculty Delegates to feed into the student opinions presented at University-wide boards and committees.

Class Representatives

Faculty Delegates

• Course-related issues • VUWSA's Eyes and Ears

• Programme Development • Policy Development

VUWSA Representatives • Programme Approval • Policy Development & Approval

VUWSA Education Office: Providing Support and Advice/Ensuring a flow of information

At VUWSA, we are committed to a cycle of feedback which sees that what happens in the classroom feeds into the voices of Faculty Delegates and VUWSA Student Representatives. The VUWSA Education Office is At VUWSA, weyou areincommitted to a cycle ofenquiries. feedback which sees that what happens in the here to support all your representative

classroom feeds into the voices of Faculty Delegates and VUWSA Student Representatives.

The VUWSA Education Office is here to support HOW FACULTY REPRESENTATION WORKSyou in all your representative enquiries.

how faculty representation works Faculty Boards and Faculty Committees usually meet at the same time and place once a month.

Faculty boards are mainly concerned with academic matters relating to qualifications offered by the faculty, as well as on policy and statute consultation. Agenda items (also called papers) are usually emailed around by the convener before the meeting. Most of the time, agendas are sent out three to four days before the meeting; however, in some cases, late items might either hold up the release of the agenda or be delivered later. It is expected that all Board/Committee members, including Faculty Delegates, read all agenda items before meeting, even if they are delivered the night before the meeting.

7

In order to assist you in your role, the Education Organiser will send out pre-meeting guidelines and recommendations before meeting. These guidelines and recommendations will provide you with background information, links to University Policy and suggestions for possible questions/responses at the meeting.

Before attending the meeting, it is expected that all general student reps (including Ngai Tauira Representatives) attend a pre-meeting briefing; pre-meetings are designed to discuss Agenda items, your queries and recommendations tabled by the VUWSA Education Organiser. PGSA representatives are expected to attend pre-meetings when postgraduate items will be discussed at the Faculty meeting.

pre-meetings Pre-meetings are usually directly before the meeting or the day before the meeting. They last for half an hour and are run by the VUWSA Education Office (VUWSA Education Organiser, Vice-President (Education) and/or Education Officer). Pre-meetings for committees in which there is only one Faculty Delegate usually occur over email. However, Faculty Delegates can make an appointment at any time with the Education Organiser to discuss items.

The purpose of pre-meetings is to ensure Delegates are comfortable, and familiar, with the any particular issues that may arise from the papers or any points of support that students may want to raise. Pre-meetings are also designed in such a way that Delegates come to a consensus as it is desirable to have all Delegates speak with the same voice – the voice of the student body. If a consensus cannot be reached then discussion focuses on how to present a complex student opinion in a manner that helps the majority of students within a programme of study.

The pre-meeting is the space for discussion of the issues, not at the actual board/committee meeting itself. During the pre-meeting, Delegates will discuss agenda items, decide what the student approach will be (where appropriate), who will speak and the arguments to be used. It is the responsibility of each delegate to attend these meetings and communicate with other Delegates on the board/ committee. Finally, if appropriate, at the pre-meetings, the note-taker for that month’s meeting will be decided. This person will have to email the Education Organiser an update on the meeting, student issues and the Faculty’s response to any issues raised.

What to bring to the Pre-Meeting: • Agenda and Agenda items (sent to you by the meeting’s convenor); • Pre-meeting recommendations and guidelines (sent to you by the Education Organiser); • Your own notes on the items to be discussed (using the template provided on the VUWSA website and in this handbook); • Pen and Paper (or laptop if you prefer to take notes that way).

8

reading the papers There are two main types of papers discussed at Faculty Boards and Committees – Academic Proposals and Academic Policies. Both differ slightly in that Academic Proposals tend to consist of a form in which information is slotted in the appropriate spaces and Policies tend to flow a set template which includes, but is not limited to: purpose, scope, definitions and content.

academic proposals Academic proposals can be broken down into two groups – those that need CUAP approval and those that don’t. CUAP stands for the Committee on University Academic Programmes. It is the national committee responsible for ensuring that all courses and programmes at New Zealand universities are of a high quality and meet international standards.

Proposals that have to go to CUAP for approval are: • New qualifications • New specialisations/majors • New conjoint programmes • Substantial changes to structure of qualification • Changes to entry requirements of programmes or admission to University • Changes in the name of qualification or specialisation • Transfer of credit, cross-crediting or exemption arrangements that differ to those already in place.

CUAP proposals have to conform to a set template which includes a section on implications for students. Other proposals are considered ‘non-CUAP’ and mainly concern the deletion of papers or programmes, changes to prerequisites/corequisites, amended wording and minor adjustments to regulations and statues. All non-CUAP proposals follow a set template established by the Victoria University Academic Committee.

All Academic Proposals follow the same progression for approval. They are first tabled for discussion and approval at Faculty Academic Committee before moving on to Faculty Academic Board for approval. Once Faculty approval has been obtained they move to Academic Committee (Universitywide). Academic Committee may send a Proposal back for more detail before approval. Once Academic Committee has approved the Proposal, it will be moved through to Academic Board for approval. Very little discussion occurs at this level, because it is expected that most of the issues would have been raised and addressed earlier in the approval process.

When reading any academic proposal, keep in mind what is good for students and what is bad for students. Don’t get bogged down by details; just pull out the main issues. It is a good idea to use the recommendations and guidelines from the Education Office to guide your reading. You may also look to consult Class Reps within your faculty for feedback, in addition to the other delegates. If you

9

have questions that you want to ask Class Representatives, talk to the Education Organiser as soon as possible.

When you are reading CUAP proposals for new courses or programmes, focus on: Academic Quality: • Does it look like the sort of course/programme to be taught at university?

• Would it be a course/programme that would enhance, add to, the learning of students in your Faculty?

• Would the course/programme enhance the academic reputation of Victoria by building on current programmes or the research of schools and faculties?

• Before coming to Board/Committee, did the course/programme developers consult with students? If so, what was the student opinion?

• Bearing in mind all aspects of the course/programme, does the workload look reasonable for students (one point equates to ten hours study)?

Course Assessment: • Is there more than one piece of assessment?

• Is it spread well throughout the course?

• Is there enough variety in the assessment – a good mix of tests, essays, etc?

• Are any pieces of assessment worth too much?

• Does the assessment look reasonable within points-value (workload) constraints of the course?

Implications for Fees: • Do students have access to loans and allowances?

• Are the fees in line with usual fee structure?

• Are there any add-ons (extra charges that are not usual)?

Resourcing: • In the statement by Librarians, is the Library happy with the course/programme and that can it be properly resourced?

Availability of Teaching Staff: • Will the proposed staffing meet the needs of students?

Equipment and Space: • Does Victoria have a suitable teaching space for the course/programme?

• Will students have adequate access to computers and any required software?

• Will students have to move between two or more campuses?

Any Proposed Distance Courses: • Will students have access to adequate resources, support and information?

• How will any student issues be dealt with?

• Will courses have Class Representatives?

10

academic policy Like Academic Proposals, there are two key types of policies discussed at Faculty level: those pertaining to the Faculty and those that are University-wide. Faculty policies are often created by sub-committees within the Faculty and are sent to Board for approval. Faculty policies may, but not always, include a discussion document explaining the policy, rationale and possible implications. It is your role to read all this background material as well as the policy itself.

University-wide policy are often accompanied by a memo from the relevant office explaining the changes or need for policy review (Victoria has a cycle (timetable) of policy review which means that every policy is reviewed, at least, on a three-yearly basis). Faculty Boards are invited to comment on policies. The University is particularly interested in the implications this policy (and the proposed changes) will have for each Faculty. This includes all staff within a Faculty and students.

When you are reading policies, focus on: Implications for students: • How does the policy impact on students?

Many policies that come through Boards do not have direct implications for students. But when they do, think about both the academic and overall student experience implications.

Student Consultation: • Have the students (VUWSA/PGSA/Ngai Tauira or the relevant representative group) been consulted in the policy proposal process?

Most of the time, the Education Office can brief you on this aspect of Policy Development.

If students have not been consulted then ask for an opportunity to consult with students and, if appropriate put in a submission.

Equity: • Is the policy equitable to all students?

• Are there concerns for students with disability/other minority groups?

Will it incur any cost for students?

11

at the board/committee meeting Every Victoria Faculty Board and Committee has its own culture and the VUWSA Executive will give you a bit of an overview before your first meeting on what to expect and how to address the Board/ Committee. However, every Faculty meeting at Victoria is usually conducted in a formal manner and respect for fellow members must be shown at all times.

Faculty Delegates will find that Boards and Committees at Victoria respect the opinions of their student members and value their input. Don’t be afraid to alert speak up, even if it is for clarification, if the opportunity is given. Board and Committee members will listen and will discuss your points and provide you with invaluable information.

preparing yourself for the meeting Aside from the pre-meeting, you also need to prepare yourself physically and mentally for board and committee meetings. Always present yourself well (tidy clothes, confident manner). Good presentation will ensure that you receive respect from other members in return.

Go in with a positive attitude to seek solutions for students. Faculty Boards and Committees are forums for a discussion not argument so when you speak, do so in a clear and even tone. Remember that, most of the time, your role will be to ask questions and provide feedback.

at all times during the meeting You can speak to any item on the agenda. When you chose to speak it is worthwhile understanding that a student perspective on academic, welfare or management issues is often different from the view of academics. This is why boards and committees value your perspective. Whilst some members will be able to confirm or speak to some issues that may arise for students, their experience as teachers and academics is very different. They are interested in what the implications of their decisions might be for the whole University experience.

However, don’t feel you have to speak to all items. If there are issues that don’t affect students directly then listen and learn about the discussion and decision-making process. Remember that you make the greatest impact by speaking well on selected issues.

When you do want to speak to an issue, it is a good idea to wait until the staff members have finished talking. Often they may raise the very points you want to raise; so you just need to indicate to the Board that the student perspective is in support of the position presented by the staff at the board.

When the Chair asks for other opinions, raise your hand clearly in his/her direction and wait to be called upon. Then keep your speech simple and to the point. Look at people, particularly, the Chair when you are speaking.

12

following the agenda Every meeting has an agenda which is followed to item by item unless a member asks for the Chair to move an item forward. You will only need to do this if you are the only Faculty Delegate on the meeting and have to leave early.

Agendas tend to follow the following sequence: 1. Apologies from absent members; 2. Confirmation of previous minutes and matters arising from these minutes; 3. Opportunity to bring items from Part B forward (only when relevant); 4. Oral reports from Pro Vice-Chancellor (PVC) and Associate Deans (includes, but is not limited to: research and teaching and learning); 5. Items for discussion (proposals for changes to courses/programmes, new courses/ programmes etc and policies); 6. General business; 7. Part B – items for information of Board/Committee members that can only be discussed if brought forward in item 3.

responding to agenda items The following is a quick overview of how you should respond to agenda items.

1. Apologies from absent members: • If a Delegate has contacted you, or VUWSA, beforehand ask the conveyor to note down any Faculty Delegates absent.

2. Confirmation of previous minutes and matters arising from these minutes: • Before the meeting, check to see that student points had been raised, addressed and noted in the minutes accurately. If there are inaccuracies let the Chair know.

• If there is an item of concern in the minutes that you and your fellow Delegates feel wasn’t addressed ask for that item to be discussed in the general business section of the meeting.

3. Opportunity to bring items from Part B forward: • Part B usually contains proposals to make small changes to papers (eg. giving titles to Special Topics or papers that have been discussed and amended in previous meetings); after reading these items and talking to VUWSA there may be one or two changes that may result in implications for students. If this is so, ask for these items to be brought forward for discussion.

They will generally be moved to the General Business section. If you don’t ask they will be automatically seen as approved by the Committee and will be passed on to the University Academic Committee for approval or the Assistant Vice Chancellor (Academic)’s office for record.

4. Oral reports from Pro Vice-Chancellor (PVC) and Associate Deans (includes, but is not limited to: research and teaching and learning):

13

•

•

Your key response to oral reports is to take notes on any mentioned matter that may have implications for students. The PVC will talk about Government and University-wide pressures having an impact on their programmes of study. Associate Deans will talk about their respective areas. Even if the Associate Dean oversees Research in the Faculty, listen and take notes as decisions made over research can affect the experiences of postgraduate students.

If you are confused about something said and feel that it is important, ask for clarification.

5. Items for discussion (proposals for changes to courses/programmes, new courses/ programmes etc and policies): • Speak to any points raised in the pre-meeting. Record all responses to the queries, concerns and points of support made by Faculty Delegates.

6. General business • Speak to the items that you have brought forward.

• Take notes on any business that may have implications for students.

7. Part B – items for information of Board/Committee members that can only be discussed if brought forward in item 3.

after the meeting All VUWSA Faculty Delegates are required to report back to VUWSA following every board/committee meeting. This can either be in the form of your own notes or an email covering the main ‘student points’ of the meeting. The purpose of this debrief is to provide an overview of University issues to VUWSA, so that we may focus on any areas of concern, prepare University-wide student representatives or have an insight into what proposals may be coming up in future.

14

meeting glossary Understanding the protocol of different kinds of meetings is an important way of making sure you can participate on an equal footing with others.

Agenda An agenda is a list of the business the meeting has been called to debate.

Apologies Usually the first item of business on an agenda is apologies submitted by people who would normally be there but can’t make it, or will be late. It is polite to let the convener know at least 24 hours in advance if you can’t attend a meeting.

Background Papers Background papers are appended to agendas to provide you with information about what is to be debated at the meetings.

Chair The ‘Chair’ is the person who has responsibility for running the meeting. They make sure everyone gets a fair chance at debate, and help focus discussion and momentum.

Chatham House Rule Occasionally, when sensitive information is going to be discussed at a meeting, a member may ask for the meeting to observe Chatham House Rule. This allows members to discuss sensitive information in an open manner without risk of identification. That is, you can share the information outside of the meeting but you cannot identify the speakers who spoke to the topic.

Convener The convener is responsible for organising the meeting and making sure all members receive the agenda in advance. They are a good contact point for any queries regarding the administration of the meeting.

Members/Observers ‘Members’ are those who are entitled to speak and/or vote at a meeting, as of right. ‘Observers’ are people entitled to watch a meeting, but not vote or speak. ‘Observers’ can usually be granted ‘speaking rights’ but never moving, seconding or voting rights. However, this right can also be withdrawn.

Minutes Minutes are the official record of what happened at a meeting. Minutes can be verbatim or may simply provide a summary of what was debated and record the decisions that were made. Minutes are normally distributed with the agenda for the next meeting in which they will be voted in as a true and accurate record of the preceding meeting, so it is important to take your own notes as a point of comparison. Once minutes have been accepted, they constitute a formal record of the meeting.

15

Motions Formal meetings make decisions by passing motions. Motions are propositions that always start with the words “That (such and such) should occur…” There are two main types of motions: substantive and procedural. Substantive motions are ones that seek to resolve an agenda item. Procedural motions are ones that seek to influence the way in which the meeting is running.

Quorum A ‘quorum’ is the number of members of the committee or organisation that must be present before a meeting can be deemed valid.

benefits for being a faculty delegate In addition to occasional VUWSA-led events that will be held for the purposes of keeping in touch and to thank faculty delegates for their hard work and support, faculty delegates receive a number of rewards, benefits and opportunities.

academic Victoria Plus Award Points The Victoria Plus award, administered by Vic Careers, recognises the significant contribution of students to volunteering and student support work. Attending training and representing your Faculty contributes to your completion of this Award.

Faculty Delegate Certificates At the end of service you can request a Faculty Delegate Certificate, signed by the VUWSA President and the PVC for your Faculty. This is a valuable addition to your CV, and information regarding this process will be sent out towards the end of year. Delegates also receive a letter thanking them for their contribution over the year. This letter can be used as a reference in your CV. Faculty Delegate Scholarships VUWSA offers Scholarship awards in recognition of Representatives who have been acknowledged

by University Staff and Students as visible and active contributors to the learning experiences of their fellow students.

16

personal Personal Gains In your role as a Delegate, you will build decision-making, communication and negotiation skills, as well as further leadership qualities. This service makes an excellent addition to your CV, and if you are considering an academic career, becoming a Delegate is a great way to get to know the staff in your area – you never know when a good reputation or reference will come in handy.

other opportunities for representation University-wide Student Representatives At the end of the academic year, the University invites the VUWSA Executive to make recommendations for general student representation on a number of University-wide Boards and Committees. This includes Academic Board and Academic Committee. Visible and active Faculty Delegates from all campuses are taken into consideration for these important steps in the decision-making process.

support & services available vuwsa support VUWSA is your Students’ Association. It is the official representative body responsible for the selection of representatives across courses, schools and faculties and for the protection of student interests.

VUWSA is run by students, for students.

The Faculty Delegate System is organised, resourced and administered by the VUWSA Education Team.

The Education Team is headed by the Vice-President (Education) and supported by the Education Officer and the Education Organiser. We aim to maintain frequent contact with all Faculty Delegates and will email newsletters throughout the year. The Education Organiser is available for any queries you may have regarding your role and responsibilities.

Finally, the VUWSA President is also available to assist Delegates with queries regarding higher level governance and representation at the University. The President has a good overview of the state of tertiary education within New Zealand, the political environment and potential future trends.

vuwsa contacts VUWSA, Kelburn Office

a. Level 2, Student Union Building e. kelburn@vuwsa.org.nz

p. 463 6716

The Kelburn Office is open from 9am to 5pm, Monday to Friday (closed when VUW is closed). Any general queries can be referred here and will be passed on to appropriate service.

17

Seamus Brady, President

support & services available

p. 463 6986

e. president@vuwsa.org.nz

The VUWSA President is responsible for the overall effectiveness of VUWSA and advocating for a better university for students. The President also provides high-level governance support for all student representation at Victoria and sits on a variety of University-wide Boards and Committees.

Bridie Hood, Vice-President (Education) p. 463 7406

e. evp@vuwsa.org.nz

The Vice-President (Education), or EVP, oversees all student representation at the University and ensures that the issues you raise are taken to the appropriate VUWSA, VUW staff and services.

Jen Fellows, Education Organiser

p. 463 6980

e. education.officer@vuwsa.org.nz

The Education Officer supports the EVP in all Education activities undertaken by VUWSA at the University.

Dr Fiona Beals, Education Organiser

p. 463 6987

e. eo@vuwsa.org.nz

The Education Organiser, or EO, facilitates student representation at the University. The EO provides policy advice to representatives and ensures that representation is adequately resourced. The EO is your first point of call for any enquires or questions.

useful resources The Faculty Delegate page on the VUWSA website has a list of valuable resources for your role and is the first place to look if needing anything specifically straight away.

Check this link for more info: www.vuwsa.org.nz/representation/class-reps-2 The University Calendar provides key academic information including dates and times, contact information, some policies and statutes of the University, and also general information about the University.

Check this link for more info: www.victoria.ac.nz/home/study/calendar.aspx The University website also has the full policy database, University publications, and other useful information.

Check this link for more info: www.victoria.ac.nz/home/about/policy If you need further assistance finding policies and information about the rules and regulations of the University, please contact the VUWSA Education Organiser.

18

faculty delegate contacts university-wide Academic Board University Council Chamber, Hunter Building Convener: Ishbel Guilliard e. ishbel.guilliard@vuw.ac.nz Academic Committee Convener: Ishbel Guilliard

e. ishbel.guilliard@vuw.ac.nz

faculty of architecture and design Architecture and Design Faculty Board Convener: Marcia McNab

e. marcia.mcnab@vuw.ac.nz

Architecture and Design Academic Committee Convener: Marcia McNab

e. marcia.mcnab@vuw.ac.nz

faculty of commerce and adminstration Commerce and Administration Faculty Board Convener: Brenda Bongiovanni

e. brenda.bongiovanni@vuw.ac.nz

Commerce and Administration Equity Committee Convener: Marina Dobrovolskaya

e. marina.dobrovolskaya@vuw.ac.nz

Commerce and Administration Management Committee Convener: Marina Dobrovolskaya

e. marina.dobrovolskaya@vuw.ac.nz

Commerce and Administration Teaching and Learning Committee Convener: Marina Dobrovolskaya

e. marina.dobrovolskaya@vuw.ac.nz

faculty of education Education Faculty Board Convener: Beth Smith

e. beth.smith@vuw.ac.nz

Education Academic Committee Convener: Beth Smith

e. beth.smith@vuw.ac.nz

Education Assessment Committee Convener: Beth Smith

e. beth.smith@vuw.ac.nz

19

faculty of engineering Engineering Faculty Board Convener: Suzan Hall

e. suzan.hall@ecs.vuw.ac.nz

Engineering Academic Development Committee Convener: Suzan Hall

e. suzan.hall@ecs.vuw.ac.nz

faculty of humanities and social sciences Humanities and Social Sciences Faculty Board Convener: Adele Conning

e. adele.conning@vuw.ac.nz

Humanities and Social Sciences Academic Committee Convener: Adele Conning

e. adele.conning@vuw.ac.nz

faculty of law Law Faculty Board Convener: Yana Geary

e. yana.geary@vuw.ac.nz

faculty of science Science Faculty Board Convener: Keith Willett

e. keith.willett@vuw.ac.nz

Science Academic Committee Convener: Keith Willett

e. keith.willett@vuw.ac.nz

20

YOUR STUDENTS’

ASSOCIATION

faculty delegate pre-meeting form details* (PLEASE PRINT CLEARLY) Name: Faculty Board/Committee: Meeting Date:

Meeting Time:

agenda items included* AGENDA

TICK

Policy amendment/proposal New course proposal Course Amendment Course deletion Teaching and Learning proposal Equity development Please provide a brief list and explanation of any agenda items that significantly affect students and the progress of this item:

Is there anything you feel would be good for VUWSA to follow up on?

signed*

www.vuwsa.org.nz

date*

a. Level 2, Student Union Building

p. 463 6716

21

www.vuwsa.org.nz KELBURN OFFICE Level 2, Student Union Building p. 463 6716 e. kelburn@vuwsa.org.nz

PIPITEA OFFICE GB08 Old Government Building p. 463 9479 e. pipitea@vuwsa.org.nz

KARORI OFFICE Common Room p. 463 9781 e. karori@vuwsa.org.nz

22