Iwi Information Systems

Your Guide

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IIS iwi information systems Waka Digital

Kia Ora Welcome

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About Waka Digital

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About IIS? Our great selection of iwi designed products

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OMS - Operations Management System Tribal Register Fisheries Management System Spatial Mapping Custom Development

About Us

outstanding solutions that take you to extraordinary places Waka Digital is an IT firm based in Tauranga Moana. We deliver a wide range of products and services to empower our clients with outstanding solutions that take them to extraordinary places. Places that our clients never would have imagined, until they were shown what creative thinking and innovative problem solving can do.

We are a talented bunch, with staff based in our Tauranga and Wellington offices. We also complement our own expertise with a network of domestic and international partners.

“We create IT infrastructures and systems that allow you to work efficiently and effectively.”

Waka Digital is dedicated to providing expertise to customise and develop integrated platforms to meet the needs of iwi as they lead their whānau, and hapū into the future.

We provide our customers with IT consulting, website design and development, software development, cloud solutions, hardware, technical support and a range of creative services. In other words, we are experts in information technology, communication systems, and public relations consulting. If you need to improve your internal or external communications, then we are your dedicated specialists.

So now you know a little bit about us.

We’d love to find out more about you and how we can help you to accelerate your business and IT performance.

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About IIS

IIS iwi information systems Walking with you

What we have discovered

Since 2006 we have infused fresh thinking to solve a wide range of multi-faceted issues that face our iwi clients. Whether you are a pre or post settlement entity, an urban authority, or sit somewhere else along the Kaupapa Māori spectrum, we want you to know that we have specifically developed our systems so that we can walk the journey with you.

We often find that there are many common problems that our clients face. Many iwi organisations lack an IT infrastructure to underlie and best support their mahi.

We have tackled a number of systemic issues for iwi over the years, problems that are unique to the realm where iwi meets business.

We carry the technical skill, wherewithal, and more importantly, the passion to ensure that we can deliver you with the right result that simplifies your mahi into an integrated IT system that aligns perfectly to your strategic vision.

This will often lead to double handling, missing files that no-one can search or locate anymore, multiple sets of the same data floating around, and 12 versions of the same document - but no-one knows which one was officially approved. Reporting and monitoring becomes a nightmare.

By centralising systems that feed from the bottom up, and vice versa, and customising it to the specific needs of each iwi, we find that the efficiency value of our clients work flow dramatically increase, operation costs are lowered, and outcomes are achieved through lower input.

Operations

Management

Tribal

Register

IIS is about centralisation Waka Digital understands the importance of mātauranga māori, knowledge and information. Iwi have a wealth of knowledge stored in multiple ways and in some cases, multiple data-sets. A Tribal Register is one example of a key data-set that house’s information that can form a critical tool for iwi to achieve their outcomes.

Having reliable and easy access to your data, whether you’re at the office or on the road, can be the crucial difference between achieving your goals in 5 years instead of 10 years.

IIS is about centralisation of multiple data-sets using our proven platforms that are stable and well supported with on-going development. IIS provides iwi with the ability and functionality to best manage their information and data through the Cloud, hosted in our Tier 1 Data Centre in Auckland.

Our range of IIS products and services are all designed to help your iwi organisation grow and develop in the modern knowledge economy.

Fisheries

Management

IIS allows you to securely centralise your data so that you can concentrate on your core business.

Spatial

Mapping

Custom

development

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What is OMS?

OMS operations management system OMS is a Cloud based platform created to support management and staff, particularly those in the field or off-site on a daily basis.

OMS provides the ability for iwi to access and complete reporting templates while out and about from a laptop, iPad or smartphone device. If staff are in remote areas with no internet available, OMS (locally stored) can operate off-line, then sync in with the network on your return to the office.

You can easily monitor departments and projects from home or the office and view progress or evaluate your organisation’s response to client demand.

OMS can be customised to meet your organisational requirements starting with your branding and customising the ‘look & feel’ to reflect your website. Whether you are in health, education, tourism, practically any industry, OMS is flexible and easy to use and can be integrated seamlessly.

Operations

Management

Progress Reports: View progress on client cases & submit directives Share: Upload and attach files to projects easily Monitor Resources: Built-in reporting shows time and resources utilised Manage: All case management and reporting is accessible via front-end Communicate: Integrated mail function allows easy communication with staff and clients Assign: You can quickly assign default staff support to various client cases Seamless: Customised template will reflect your organisation for a seamless login Feedback: Easy to refine organisational practise & methodologies through feedback

Tribal

Register

Tribal Register Operations

Management

Fisheries

Management

Spatial

Mapping

Quarterly Reports

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Introducing our

Tribal Register

Tribal Register connecting whānau, hapū, iwi Waka Digital has developed a Tribal Register, designed to assist you to meet the expanding and divergent needs of Tribal Authorities.

When registers first started, they were often constructed in a narrow treaty settlement framework. Today, it is vital that the database evolves into a business critical tool that allows you to align resources, deliver outcomes, and communicate with your iwi members.

Our Tribal Register solution is a Cloud based application hosted in our Tier 1 Data Centre in Auckland. Through the Cloud, the Tribal Register can be accessed internally at your office or remotely using internet capable devices such as smart phones, iPads, Tablets or Laptops. The database can be accessed by all of your units to ensure that they are able to focus their resources, delivery, and communication objectives efficiently.

Practically everything you need from an iwi register can be done using our Tribal Register platform. We can configure our system to provide basic to advanced reporting at the click of a button.

Tribal

Register

Cross Reference: easily cross-match with Tuhono PAF Integration – With PAF you have about 1.9 million delivery points or postal addresses at your fingertips.

We use it to clean your address data, so that it will reduce returned or undelivered mail Automated: Automated mail-out processes User Friendly: A user friendly system requiring minimal training Secure & Accurate: Data entry systems and protocols that improve security and accuracy of data entry Flexible: Multiple reporting options at your fingertips Audit: A fully auditable and trackable system Digital Archive: Built in Document Management Systems and Tools – It has the ability to Digitally archive paper files or digitally attach hardcopy membership registration forms to the member profiles Customise: Other requirements specific to your organisation can be scoped out and customised in

whāngai

whaea iwi

hapū marae

kaumātua whānau

tamariki

matua

taiohi kuia

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What is FMS?

FMS fisheries management system Waka Digital in partnership with Te Ohu Kaimoana have created and deployed e-ika, a fisheries management platform designed to not only report back to the Ministry of Primary Industries on a quarterly basis, but also have the ability to generate reports on other aspects of fisheries (customary and commercial) that provide an intimate perspective of your fisheries rohe.

Iwi who already use our systems Ngāti Ranginui Ngāi Te Rangi Ngāti Pūkenga Ngā Rauru Kītahi Taranaki Tūturu Ngāti Apa Te Atiawa Ngāti Mutunga Ngāti Kahungunu

Fisheries

Management

Rāhui: When an area is flagged this information is passed on to kaitiaki when a permit is issued

Control: Through the monitoring of

harvest information iwi have control over the health and longevity of the fish stock

Standards: MPI approved reports can be generated

Security: All information entered by iwi/kaitiaki is held in a secure database and can only be accessed by that iwi/kaitiaki Mapping: Through the use our

mapping systems, kaimoana areas can be defined for future preservation

Reporting: Reports for AGM

meetings can also be generated

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Introducing our

Spatial Mapping

Spatial Mapping connecting you with the whenua Waka Digital has expertise in many of the standard GIS software such as ARC, QGIS as well as Google platforms.

We are also advocates for Open Standards, Open Source and Open Data which we are applying to our projects.

We have expertise in building secure web based mapping systems deployed from our Tier 1 Data Centre.

Waka Digital also provides expertise and tools in gathering, creating, manipulating and customising geo-spatial information to meet your requirements.

This may include mapping your rohe boundaries or wÄ hi tĹŤpuna or a combination of interest areas.

In consultation with you, we can provide a range of services and solutions to enhance your knowledge of GIS platforms to provide impartial advice on the best solution for your organisation.

Spatial

Mapping

management

mahinga kai

Treaty Negotiations tribal boundary marae locations sites of signifigance marae mapping historical migration

wāhi tapu

interactive education

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Need a tailored solution?

Custom Developme

creating solutions tailored for your needs Sometimes there is no one-size fits all when looking for software to help streamline internal processes and workflows…that is where we can help.

Scope & Analysis: Let’s meet and discuss what you need. During this free consultation, we get to know your requirements and a bit about your current work flow process.

Rather than investing into ready-made software that doesn’t quite meet your requirements, Waka Digital can assist by developing a solution specifically designed to meet you current needs including platform flexibility to address future needs.

Solution Plan: We will then provide you with a very detailed ‘Solution Plan’ that highlights our approach, and how we will work with you throughout the development phase to ensure the best possible result.

We have a very clear process when it comes to developing custom solutions for organisations.

Development: Once you have approved the Solution Plan, we well get underway and develop your project.

Soluti Test: Once the core solution is developed, we give you training and show you exactly how it works. We then turn the system over to you to test and make sure it’s what you need and what you expected. We take your feedback and improve and tweak until you are happy

Go Live: Final training is given, documentation is created, and your live data is imported into your new system.

Custom

development

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ion Plan

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Test

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Development

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Scope & Analysis

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0800 WAKA DIGITAL 12/1 Elizabeth Street | Tauranga PO Box 16096 07 578 4991 admin@wakadigital.co.nz www.wakadigital.co.nz