Camp Will

Camp Will is a summer camp for children, adolescents and young adults with developmental and intellectual disabilities.

Eligibility

Campers must be a resident of Williamson County and be between the ages of 6-23 years (campers must be 6 by May 31, 2023). If a camper turns 24 during Camp Will, that camper can remain at Camp Will for the rest of the 2022 camp dates. After the last day of camp, that camper will then be aged out of the program.

NEW TO CAMP WILL?

An assessment must be completed by a parent/legal guardian prior to online registration. Campers must also be present during the assessment. Please call (615) 790-5719 ext. 2033 to schedule an appointment. PLEASE NOTE: Assessment appointments are available between 8:30 AM - 3:30 PM, Monday through Friday, and are scheduled around ongoing Therapeutics programs and events.

The deadline to complete new assessments for Camp Will 2023 is Thursday, March 2, 2023.

Camp Dates

June 5, 2022 - July 21* (No camp on 7/4)

Monday through Friday from 9:00 AM to 3:00 PM

*Camp will dismiss at 1:00 PM on July 21.

Camp Location

Walnut Grove Elementary School

326 Stable Road, Franklin, TN

Group Structure

In order to provide a safe and fun experience, campers are divided into groups of approximately 10-12 campers. Each group is staffed with 3-4 counselors, and the ratio is 3-4 campers for every 1 counselor. Campers must be able to remain with their group.

PLEASE NOTE: Campers who require a constant 1:1 may need more support than this camp structure can provide. If a camper requires 1:1 support, WCPR will gladly accommodate any qualified person or outside agency of the parent’s/guardian’s choice. The additional support is at the parent’s/guardian’s expense.

Registration And Forms

FIRST STEP - Register online to sign up for Camp Will.

Please note: For new campers, an assessment must be completed prior to online registration. Please see the “Eligibility” section for the complete details.

• Online registration will open at 9:00 AM on Wednesday, March 3, 2023. Registrations will be accepted until the program is full.

• Online registration is on a first come, first served basis.

• No in-person registrations will be accepted.

• Use the following online code to access online registration: 26442

• During registration, parents can sign up for up to FIVE weeks of camp, depending on availability.

• A $25 non-refundable fee will be due at the end of the transaction. Payment must be credit or debit card only (A small nonrefundable processing fee is collected for all online transactions).

PLEASE NOTE: If a family wishes to enroll their camper in more than 5 weeks of Camp Will, families can add their camper to a waiting list. For more information, please see the Waiting List section.

SECOND STEP - Sign up for one of the in-person registration dates to complete Camp Will registration (see below for dates and times).

• Only a parent or legal guardian can complete registration for Camp Will.

• For each available date, parents/legal guardians can drop in any time between the designated hours scheduled for that date. *If a parent/legal guardian is not able to attend any of the in-person registration dates listed below, please email Traci.Hamby@williamsoncounty-tn.gov for other options (Please note: Alternative dates/times will be planned around ongoing Therapeutics programs.

• All registrations and final payments must be completed by the last drop-in date (April 3).

• RETURNING CAMPERS: All paperwork (registration forms and updated assessments if necessary) will be due at this time.

• Final payment will be due (payment amount will depend on the number of weeks each camper is registered for). Cash, check, or credit/debit card payment accepted (a small nonrefundable processing fee is collected on credit/debit card transactions). The weekly rate is $100.

FINANCIAL AID is available upon request, and must be approved PRIOR to the final payment. Please e-mail Traci.Hamby@williamsoncounty-tn.gov for more information. Financial aid may supplement the weekly rate but does not cover the $25 registration fee.

IN-PERSON DATES AND LOCATION

Franklin Recreation Complex, 1120 Hillsboro Road, Franklin, TN 37064

March 24 (Friday) from 9:00 AM - 3:00 PM

March 30 (Thursday) from 4:00 PM - 7:00 PM

April 3 (Monday) from 9:00 AM - 3:00 PM

Refund Policy

Withdrawal requests must be submitted by email to Traci Hamby at Traci.Hamby@williamsoncounty-tn.gov in advance. The request must be made at least 7 days prior to the week that your camper can no longer attend Camp Will. Check refunds will be issued if your camper’s spot can be filled by someone off the waiting list. If the spot cannot be filled, a credit will be applied to the parent/legal guardian’s WCPR account (to be used towards another WCPR program or event). Refunds/credits can only be requested for the weekly rate; the registration fee and any processing fees are nonrefundable. No refunds or credits will be processed if the request is received less than 7 days in advance.

Waiting List Information

Once registration is full for Camp Will (or, if a family would like to enroll their camper in additional weeks of Camp Will), families can add their camper to a waiting list. In order to keep things consistent and fair, please use the following steps to be placed on the waiting list.

• Please use the following online code to be added to the waiting list: 26450

• Phone calls, emails, and text messages are not accepted methods to placing your camper on the waiting list. Please use the online code listed above.

• Families will be notified (in the order in which their camper was placed on the waiting list) if any weeks become available.