ICDManual

LOGGING ON To open the CMS, you must use Internet Explorer on a PC. If you only have access to a Mac, please let us know so that we can make the needed software accommodations.

1. Open a new window in Internet Explorer and type in: cmsdev.emmanuel.edu/emmanuel (do not put www before cmsdev) 2. The first time you log on to this address on a computer, the system will require you to stop blocking pop-ups for this page, and to install and enable the ActiveX control.

3. Once the ActiveX is installed, a window will open asking for your log-in and password:

Your username is your email address before the @ sign.

I.e. If cmstest@emmanuel.edu is your e-mail, then cmstest is your username.

Your password is what you use in the morning to log onto your computer.

If you do not log into your computer in the morning, please contact the IT HelpDesk and ask for a password.

4. To keep the site secure, please do not check the “Remember my password” box if other people use your computer.

5. Then click “OK” and the system will log you in.

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THE CONTENT STORE Your CMS will then open to the Content Store. This is your CMS Home Page.

If the page does not open to the Content Store, click the site tree.

on the left-hand side of

The Content Store serves as your home page, and houses everything you need. Here you can create new pages, see the pages you’re in the process of working on, who else is online etc. We’ll touch on some of these other buttons later in the manual.

For now, focus on the New box in the Create Content area, this is what you’ll use to create a new event.

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EDIT AN “INTERNSHIPS & CAREER DEVELOPMENT” PAGE When the window opens, click on the arrow beside the “Body Element” section to expand the page. You’ll be able to edit the following three items:

Title Changes what appears in bold purple at the top of the text box.

Body Copy Changes the body text. If you would like to add links to PDFs or other pages within this section, please refer to the Addendum at the end of this manual.

Image Changes the image for the page. Because of the need for special training and programs on your computer, all images will still be posted by the Michelle or Shauna. If you would like an image added to your page, please e-mail it to website@emmanuel.edu and let us know on which page the image should appear.

Additional Items: - If you wish to edit the right-hand “See Also” links, please shoot Michelle or Shauna an e-mail at website@emmanuel.edu specifying to what pages you’d like to have links, and how you would like the wording phrased. **For info on Body Text Icons, Creating Links and Font options, see Addendum at end of Manual.

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CREATE A NEW INTERNSHIPS & CAREER DEVELOPMENT PAGE To create a new Internships & Career Development Page, go to your Content Store, and in the Create Content block there will be a three options for creating new pages. The first two are for creating Calendar events, the third is called “New ICD Page.”

Select “New ICD Page” and a box will open up for you to name your page:

Whatever you type into this box will appear within the lefthand navigation of the site, so choose a very brief (ideally 1-2 words) descriptive name for the page. Type the page name into the box, then click on the page icon to create the page.

The page will be created and put into the Internships & Career Development section of the site. It will be auto-placed directly beneath the main ICD page. You can move it within your section of the site to wherever you would like it to live.

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EDITING NEW EVENT PAGE When the window opens, you’ll see a page similar to this:

The page will have two tabs. To expand, click the little arrow to the far right on each: - META Information – this you should copy-and-paste the info from a similar ICD page, and then add some additional keywords based on the info that is included in the page you’re working on.

- Body Element – enter Title and Body info as you would when editing an existing page.

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SAVING, ASSIGNING AND ADVANCING THE PAGE When your page is complete, save the page by clicking the “Save” icon of the page.

at the top

When finished, “Check In” your page so that it is accessible to the next person, by at the top of the page. clicking the “Check In” icon If the page needs to be worked on by someone else in your department, you’ll now have the option to “Assign” the page to them. Right-click on the page you’ve just checked in and select “Assign to….” A screen will pop up with a list of names from which you can choose. That person will now receive an email that says the page has been assigned to them to work on/look over.

Once the page is ready to go live, “Advance” the page to be published to the live site. To advance the page, click the “Advance” icon at the top of the page and select Shauna Billings or Michelle Faldet. (The words next to the icon may read something different, based on where in the work flow you are, however the icon will remain the same.)

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BACK TO THE CONTENT STORE

Now back at the content store, you’ll see that some of the additional fields have filled in.

Recently Visited This area will show pages you’ve recently worked on, viewed, advanced in the workflow.

In Progress This section indicates pages currently checked out to you. If a page appears in this section, it means it hasn’t yet moved forward in the workflow.

Before logging out of the CMS, be sure to check any completed pages in and advance them to the approver, otherwise they won’t be published to the site. If you are not yet done with a page, don’t check it in and the page will be waiting here for you to complete at a later date.

Favorites Tab You can drag and drop a page or folder of the site that you commonly work on to this area.

For the calendar, drag and drop the “Events” folder in this tab to quickly access the folder without going through the site tree.

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