Observers handbook

Inaugural Meeting

for

Observers Leadership, Innovation & Partnership for Green/Blue Pacific Economies

5th - 7th August 2013 Sheraton Fiji Resort Denarau Island Nadi Fiji “Leadership, Innovation & Partnership for Green/Blue Pacific Economies�

Contents PREFACE ........................................................................................................................................................ 4 BACKGROUND ............................................................................................................................................... 4 DATES AND VENUE........................................................................................................................................ 4 Denarau Island .......................................................................................................................................... 5 Port Denarau ......................................................................................................................................... 5 The Hotels ................................................................................................................................................. 6 Sheraton Fiji Resort ............................................................................................................................... 6 Westin Denarau Island Resort & Spa .................................................................................................... 6 CONFERENCE THEME .................................................................................................................................... 6 CONFERENCE MISSION ................................................................................................................................. 7 CONFERENCE MAIN GOALS AND PARTNERSHIPS ASSETS ............................................................................ 8 CONFERENCE OUTPUTS ................................................................................................................................ 8 CONFERENCE FORMAT ................................................................................................................................. 8 PROGRAMME ................................................................................................................................................ 9 Welcome & Opening Ceremonies............................................................................................................. 9 Green Economy Expo ................................................................................................................................ 9 Social Functions ...................................................................................................................................... 10 Sessions ................................................................................................................................................... 11 Plenary Sessions .................................................................................................................................. 11 Parallel Sessions .................................................................................................................................. 11 REGISTRATION ............................................................................................................................................ 13 Accredited Missions and CROP Agencies ................................................................................................ 13 All Other Observers................................................................................................................................. 14 General.................................................................................................................................................... 14 SEATING & SPEAKING ................................................................................................................................. 14 ATTIRE ......................................................................................................................................................... 15 ACCOMODATION AND TRAVEL ................................................................................................................... 15 

Hexagon BEST WESTERN............................................................................................................. 15

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Capricorn Hotel ........................................................................................................................... 15

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Mercure Nadi .............................................................................................................................. 15

MEALS ......................................................................................................................................................... 16 1|Page

CONFERENCE MATERIALS ........................................................................................................................... 16 IMMIGRATION ............................................................................................................................................ 16 CUSTOMS AND BAGGAGE ........................................................................................................................... 16 QUARANTINE .............................................................................................................................................. 16 INSURANCE ................................................................................................................................................. 16 HEALTH........................................................................................................................................................ 17 DEPARTURE ................................................................................................................................................. 17 TOURIST VAT REFUND SCHEME .................................................................................................................. 17 SECURITY ..................................................................................................................................................... 17 INTERNET .................................................................................................................................................... 17 BUSINESS CENTRE ....................................................................................................................................... 17 SHOPPING ................................................................................................................................................... 17 BANKING FACILITIES.................................................................................................................................... 17 TEMPERATURE ............................................................................................................................................ 17 TIME ZONE .................................................................................................................................................. 18 INFORMATION DESKS ................................................................................................................................. 18 CONFERENCE SECRETARIAT ........................................................................................................................ 18 IMPORTANT CONTACT NUMBERS .............................................................................................................. 18 ANNEX 1 – PROGRAM OUTLINE .................................................................................................................. 19 ANNEX 2 – SAMPLE CREDENTIAL ................................................................................................................ 27 ANNEX 3 – OBSERVER REGISTRATION FORM ............................................................................................. 28 ANNEX 4 – HEXAGON HOTEL RATES AND BOOKING INFORMATION ......................................................... 30 ANNEX 5 – CAPRICORN HOTEL RATES ........................................................................................................ 32 ANNEX 6 – MERCURE HOTEL RATES ........................................................................................................... 33

Figure 1 Denarau Island Location Map ......................................................................................................... 5 Figure 2 Sheraton Fiji Resort ......................................................................................................................... 6 Figure 3 Westin Denarau .............................................................................................................................. 6 Figure 4 Green Expo Floor Plan ................................................................................................................... 10 Figure 5 Coco Palms .................................................................................................................................... 10 Figure 6 Golden Ballroom ........................................................................................................................... 11 Figure 7 Senirosi Dua & Rua ........................................................................................................................ 11 2|Page

Figure 8 Senijiale ......................................................................................................................................... 11 Figure 9 Sheraton Fiji Resort Conference Area Floor Plan .......................................................................... 12 Figure 10 Westin Denarau Conference Area Floor Plan ............................................................................. 13 Figure 11 Meeting & Function Location Map ............................................................................................. 26

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INAUGURAL MEETING

5th-7th August 2013, Sheraton Fiji Resort, Denarau Island, Nadi, Fiji “Leadership, Innovation & Partnership for Green/Blue Pacific Economies” PREFACE

B

ula vinaka! Welcome! Thank you for your interest to participate as an observer to the Inaugural Meeting of the Pacific island Development Forum. The following guidelines explains how to participate as observers to the Inaugural Meeting of the Pacific island Development Forum which will be held from 5th - 7th August 2013 in Nadi, Fiji. These guidelines are prepared by the conference organizing committee to encourage effective participation of observers and to promote a harmonious atmosphere, and to provide a point of reference for all.

BACKGROUND The 2012 UN Conference on Sustainable Development, at the Rio+20 Earth Summit issued a declaration, The Future We Want1, which encouraged countries to introduce green economy policies to tackle poverty without adding extra strain to food, water and energy supplies. Consequently leaders of a number of Islands in the Pacific meeting under the banner of “Engaging with the Pacific” in Nadi, Fiji, from 23 - 24 August 2012 approved a far reaching and ground breaking broad alliance of public sector, private sector and civil society organisations all working together to bring into the Pacific the Green Economy.2 The alliance is called, the Pacific Islands Development Forum (PIDF).

DATES AND VENUE The Inaugural Meeting of the Pacific Island Development Forum will be held at the Sheraton Fiji Resort, Denarau Island, Nadi, from Monday 5th August to Wednesday 7th August 2013. Some of the activities of the meeting will be held at the Westin Denarau Island Resort & Spa Denarau Island, Nadi. The two meeting sites are five minutes’ walk from each other, and are also linked by a shuttle bus service BULA BUS. Their contact details are as follows:

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http://www.uncsd2012.org/content/documents/727The%20Future%20We%20Want%2019%20June%201230pm.pdf The meeting was attended by the Prime Minister of Fiji, Commodore Josaia Voreqe Bainimarama; the President of Nauru, H.E. Sprent Dabwido; the President of the Republic of Marshall Islands, H.E. Christopher Loeak; Prime Minister of Tuvalu, Hon Willy Telavi; Deputy Prime Minister of Vanuatu, Hon Ham Lini Vanuaroroa; Deputy Prime Minister of Solomon Islands, Hon Manasseh Maelanga; Minister for Marine Resources, Tourism and Education of Cook Islands, Hon Teina Bishop; Minister for Foreign Affairs of Timor Leste, Hon Dr. Jose Luis Guterres; Minister for Economic and Foreign Trade of New Caledonia, Hon Anthony Lecren; Permanent Secretary of the Ministry of Foreign Affairs of Tonga, Mr. Mahe Tupouniua,; Senator Richard Tuheiava of French Polynesia; Mrs. Makurita Baro, Special Envoy of Kiribati; H.E. Peter Eafeare, High Commissioner of Papua New Guinea to Fiji; and H.E. Gerson Jackson, Ambassador of Federated States of Micronesia to Fiji.

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Sheraton Fiji Resort3 Denarau Island South P.O. Box 9761, NADI Phone: (679) 675 0777 Fax: (679) 675 0818

The Westin Denarau Island Resort & Spa4 Denarau Island North P.O. Box 9081, NADI Phone: (679) 675 0000 Fax: (679) 675 0259

Denarau Island Denarau Island is located on the west of Fiji's largest island, Viti Levu, near the Nadi International Airport (FIGURE 1). Denarau Island is the largest integrated resort in the South Pacific offering a variety of accommodation, activities and investment options. Only 20 minutes from Nadi International Airport and 8 minutes from Nadi Town, it is the home of 4 premier resorts including the Conference Venues, a world class golf course, tennis complex and Port Denarau.

Port Denarau Port Denarau is a 10,000 square meters retail and commercial center offering a mix of services and retail shopping. The food offering is nothing less than sensational, with a dozen different food experiences, each with views across the water towards the stunning sleeping giants. The Bula Bus arrives at and departs from the center every 20 minutes between 6.30am and 6.30pm, 7 days a week and will provide transport to and from the Sheraton Fiji Resort and Westin Denarau.

Figure 1 Denarau Island Location Map

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http://www.starwoodhotels.com/sheraton/property/overview/index.html?propertyID=485 http://www.starwoodhotels.com/westin/property/overview/index.html?

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The Hotels Sheraton Fiji Resort Sheraton Fiji Resort is stunningly situated on the tropical oasis of Denarau Island. Contemporary and modern, Sheraton Fiji Resort's 264 guest rooms are warm and welcoming, providing guests with many of the comforts of home. Designed with comfort in mind, the refreshingly spacious guestrooms and suites are beautifully furnished in harmony with the idyllic South Pacific setting. With its close proximity to Denarau Marina, it has an easy and quick access to shopping and a vast range of dining facilities.

Westin Denarau Island Resort & Spa The resort is located on the beachfront of Denarau Island and 20 minutes from the Nadi International airport. As part of Fijis only five star integrated resort complex, guests are able to enjoy access to the facilities of Sheraton Fiji Resort, Sheraton Denarau Villas and the worldrenowned Denarau Golf & Racquet Club offering an 18-hole resort golf course and 10 tennis courts. Port Denarau Marina is just 2 minutes away. The resort’s 273 guestrooms, beachfront suites and Royal and Regent Suites are beautifully designed, and superbly furnished in sensitive harmony with the South Pacific setting.

Figure 2 Sheraton Fiji Resort

Figure 3 Westin Denarau

CONFERENCE THEME The theme for the meeting is: ‘Leadership, Innovation and Partnership for Green/Blue Pacific Economies’.

The theme highlights the following: Leadership. The importance of leveraging Collective Leadership for sustainability. In the run-up to Rio + 20, the UN supported more than seventy countries including those from the Pacific to engage stakeholders in

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nationally-led processes whose aims were to review progress, challenges and gaps in the implementation of sustainable development approaches over the last two decades. After synthesizing the findings of the almost 60 national reports that were received the UN study concluded that whilst many countries have made substantial progress over the last twenty years in establishing and strengthening the institutional frameworks necessary to ensure sustainable development the greatest challenge today is chiefly implementation. The evidence from the reports is overwhelming that a gap exists between stated commitments to sustainable development and the reality of implementing sustainable development policies and programmes in all countries and regions reviewed and that two ingredients critical to successful implementation that are missing from many national development recipes are political will and good governance. The PIDF Inaugural Conference will therefore examine the leadership necessary that will enable environmentally socially, culturally and economically sustainable development; Innovation. Harnessing ecologically sound and inclusive innovation for sustainability. This Conference is about assisting participants innovate towards greener solutions. South-South flows of green technology will be explored. We will examine how to strengthen local capabilities to absorb technology from abroad and adapt it to local needs. Here we will look at “base of pyramid� innovations - bottom up, frugal Jugaad improvisation approaches where readily available technologies are merged in ways which produce new and low-cost solutions, doing more, with less, for more people; Partnership. Multi-stakeholder high-impact collaborations is critical for sustainable development. No one sector in society can deliver the complexities of sustainable development alone. Multi-stakeholder partnership provides fresh opportunity for doing development better by recognizing the qualities and competencies of each sector whether government, civil society or private sector, and finding new ways of harnessing these contributions for the common good. Here we will use the expertise of the private sector, normative leadership of the public sector, and successful delivery mechanisms of civil society to bring about sustainable development through the green economy; Green/Blue Pacific Economies. The green economy approach in the Pacific is not merely a way to reduce resource intensiveness or pollution but also a way to achieve resilient, inclusive and sustainable development through enhancing livelihoods and fostering new economic opportunities. The idea of green economy provides a new way to approach sustainable development in the Pacific. By integrating the three pillars of sustainable development into a green economy framework, decision-makers can make policy decisions based on a more complete picture.

CONFERENCE MISSION The Pacific Island Development Forum Inaugural Meeting mission is to bring together leaders of Government, Industry and Non-Governmental Organisations from all 23 islands of the Pacific to address through the green economy the most pressing development challenges facing the Pacific over the next decade and beyond.

The meeting is an empowering platform for the people of the Pacific to handle challenges and influence the direction of their own lives through the green economy. It seeks to empower the People of the Pacific as primary stakeholders in their development through the green economy to initiate the process and make joint decisions about its outcome. The meeting hopes to cause a shift in power relations in the

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Pacific by valorizing voices that usually go unheard in our development dialogue. In this meeting we will see local communities making, rather than only contributing to important decisions.

CONFERENCE MAIN GOALS AND PARTNERSHIPS ASSETS Brings together all stakeholders on an equal level.

Establish a unique and sustainable high-level multi-stakeholder participatory forum and network.

Help define the future of sustainable development through the green economy.

Find answers to the most important development challenges of today and tomorrow through the green economy.

Make regional recommendations and set the green economy agendas.

CONFERENCE OUTPUTS The PIDF Inaugural Summit contains a number of different strands designed to contribute to the overall outputs of the conference. These outputs themselves will be key to ensuring commitment in the region to the measures considered by Conference participants to be essential to building the PIDF and bringing about Green Economic Policies into the Region.

The outputs have six dimensions. They must be both concrete and strategic. Some must lead to concrete action within countries to establish processes, build and extend infrastructure or develop and test new applications. Others must offer, to policy-makers in the region, proposals for action at the national, sub-regional and regional levels, to enhance economic and social development through the green economy. In all cases they must specify the most effective partnership models to implement the projects, plans or policies proposed.

All Speakers, Presenters, Panelists and Participants are asked to keep in mind the six dimensions mentioned above that is key to the realization of PIDF Inaugural Meetings outputs: Identify concrete projects that can be implemented at the country level; Identify strategic issues (and potential responses) that need to be addressed by policy makers; Distinguish between activities and strategies targeted at: National; Sub-regional; and Regional levels; Indicate appropriate partnership models.

The Conference will only achieve its targeted outputs with the full cooperation of chairs, panelists, speakers, rapporteurs, participants – and observers.

CONFERENCE FORMAT The Program includes a range of activities designed to facilitate the exchange of ideas and information and trigger discussions amongst all participants: Keynote Speakers Invited Panels/Speakers Corporate Showcases & Demonstration Workshops 8|Page

The Conference comprises plenary and concurrent sessions. The plenary sessions will feature presentations and discussions by prominent leaders who all share a deep passion for the development of the Pacific and have unique perspectives on how it can be achieved through the Green Economy.

There will usually be two scene-setting presentations at 20 minutes each. It will then be followed by response/insights from 3 panelists then Questions and Answers.

The concurrent sessions will feature detailed discussions by participants led by senior regional and national public servants, and development practitioners from the Pacific. These high quality analyses will contribute to our understanding of the challenges facing inclusive and sustainable development in the Pacific and the options that exist for addressing these challenges through the green economy.

PROGRAMME Welcome & Opening Ceremonies Formal Ceremonies of Welcome will begin on Monday morning at 8.30am 5th August 2013. This will comprise a Military Ceremony and traditional ceremonies of welcome held at the Denarau Golf & Racquet Club grounds. Other aspects of the program are as follows: th

Official Opening: Monday 5 August 2013 11.30am th th th Plenary Sessions: Monday 5 August, 1.30pm, Tuesday 6 August 8.30am, Wednesday 7 August 8.30am. th Parallel Sessions: Tuesday 6 August, 1.00pm th Closing Session: Wednesday 7 August, 12.30pm

See ANNEX 1 for the program outline.

Green Economy Expo The Green Economy Expo is an integral and important component of the conference and features a display of green products, processes, technology. Its purpose is to raise awareness about the Green Economy. The exhibition will be at the Sheraton Fiji Resort and open from 9.00am to 6.30pm Monday 5th August to Wednesday 7th August. Admission is free. Participants are encouraged to visit the exhibition which will be open to the public. To help you plan your visit FIGURE 4 provides the floor plan of the Exhibition. The Exhibition will include the following areas: Energy saving technology Green building products Sustainable business practice Preservation of natural resources Organic products & food production Water & energy saving technology and products Waste disposal 7 recycling Eco-tourism Eco-friendly products Eco-friendly toys Eco fashion 9|Page

Figure 4 Green Expo Floor Plan

Social Functions A Welcome Reception for Participants will be hosted by the Minister of Foreign Affairs and International Cooperation, Ratu Inoke Kubuabola, on the evening of Monday 5th August 2013 at the Croquet Lawn, Sheraton Fiji Resort.

On Tuesday 6th August, a reception will be hosted by the Prime Minister, Commodore J. V. Bainimarama for participants at the Coco Palms, Westin Resort and Spa. Later in the evening the Prime Minister will host a private Dinner for Heads of Delegations only.

On Wednesday 7th August 2013, the President of the Republic of Fiji, His Excellency Ratu Epeli Nailatikau will host a reception for participants. The Reception will include the ‘Beating of the Retreat’ Figure 5 Coco Palms ceremony by the Republic of the Fiji Military Forces. The evening will end with His Excellency the President hosting a Gala Dinner and Island Night for all Participants at the Sheraton Fiji Golden Ballroom.

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Sessions Plenary Sessions All plenary sessions will last 1½ hours. Plenary sessions 2, 3, and 4, will have a discussion panel that will follow the keynote presentation. The discussion panel will comprise three representatives one each from the public sector, private sector and civil society organizations in the Pacific. The discussion panel will reflect on the Keynote Presentation for that session before it is open for interactive discussions with the general audience. All plenary sessions will be held in the Golden Ballroom. This is the only room where simultaneous interpretation (via headsets) in French will be provided.

Parallel Sessions All Parallel Sessions follow the workshop format where the chair(s) is responsible for outlining the issues for discussion, leading the discussion and summing up. All parallel sessions will be facilitated by a Subject Expert from the Pacific. The Facilitator will be given a set of questions to be considered by the Session. Each Session will last 3 hours. Parallel Sessions will be in the following Tracks:

Figure 6 Golden Ballroom

Figure 7 Senirosi Dua & Rua

Track A: Extractive 1 – Mining and Energy Track B: Extractive 2 – Fisheries and Forestry Track C: Tourism Track D: Agriculture Track E: Manufacturing & Trade Track F: Transport & Infrastructure Track G: Health & Disaster Prevention The venues are Orchid, Frangipani, Gardenia at Sheraton Fiji Resort and Senirosi Dua & Rua, Senijale and Boardroom at the Westin Denarau Island Resort & Spa. See FIGURES 6, 7, 8 and 9.

Figure 8 Senijiale

To facilitate room allocation all Participants are requested to indicate in the Registration Form the Tracks that they will most likely participate in.

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Figure 9 Sheraton Fiji Resort Conference Area Floor Plan

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Arrival Area

Pre-Function Area

Lobby

Senibua Senirosi Rua

Senijiale

Senirosi Dua

Figure 10 Westin Denarau Conference Area Floor Plan

REGISTRATION Accredited Missions and CROP Agencies All observers from Diplomatic Missions, regional and international organisations accredited to the Pacific, United Nations Agencies, Members of the Council of Regional Organisations in the Pacific, should provide a letter of credentials (See sample in ANNEX 2) duly signed by their respective heads of organizations. Credentials should be contained in a letter or a note verbale of the State’s Diplomatic Representative in the Pacific, or the State’s Ministry of Foreign Affairs in the case of Diplomatic Missions, or in its Official Letterhead in the case of accredited organisations and CROP Agencies.

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For the purposes of expediting the process of registration, the letter of credentials, together with a registration form in ANNEX 3 for each participant, should be sent to the PIDF Secretariat as early as possible and before 30th June 2013. It would also greatly facilitate the process of registration if copies of the abovementioned letter of credentials and registration forms could be faxed to the Secretariat in advance.

Those applying at the Conference site must fill out the registration form (ANNEX 3) and present a letter of accreditation carrying an original signature and stamp of the organization they represent. For all those who have applied by mail, ID badges will be issued at the Registration Counter in the Sheraton Fiji Resort Pre-Function Area upon presentation of an identification paper (passport, work ID, etc.) and a copy of the official letter of accreditation. Identification badges should be worn at all times in order to gain access to the Meeting area.

All Other Observers Observers, who are not from Diplomatic Missions, regional and international organisations accredited to the Pacific, United Nations Agencies, Members of the Council of Regional Organisations in the Pacific, and who wish to attend the PIDF Inaugural Conference, must request for accreditation to the Conference organizing committee prior to the conference.

Observer applicants must complete and return the registration form (ANNEX 3) together with a letter written on the organization’s official stationery and signed by the head of the organization providing a description of the organization, including its relevant competences and experience in the area of sustainable development and the green economy; explain the benefit of its input for the PIDF and what it expects in return from the PIDF; and a copy of identification card/passport by e-mail to secretariat@pidf.gov.fj no later than 30th June 2013 with e-mail subject: OBSERVER APPLICATION. The conference organizing committee shall confirm attendance/non-attendance to each applicant by 15 July 2013. Observers must present this confirmation slip and a copy of identification card/passport to the Registration Counter in the Sheraton Fiji Resort Pre-Function Area to collect their Identification badge.

General Given space limitations the PIDF Secretariat will make every effort to equitably distribute the openings amongst Observers. Should more than one Observer apply from an organisation, the second, and any subsequent seats, for that organisation will only be confirmed upon seating availability. We will need to make choices based on the timing of application, role envisaged in the Conference, activities related to the theme of the Conference and carried out by the organization during the last two years, history of association with the Pacific etc. The bottom line is that not all applicants can be accredited. We shall however, do our utmost to ensure that we can get accreditation for as many observers as possible.

SEATING & SPEAKING Observers are granted access to all panels, plenary sessions and accompanying events of the conference.

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Observers will be seated at their designated place during all sessions of the meeting.

Upon invitation of the Chairs and, if no member objects, Observers may make interventions relating to matters under consideration by the Meeting.

ATTIRE The dress code for the Conference is Island formal (Long or Short Sleeve Shirts with Tie or national dress). Please note that certain events may have specific details on attire, and you should refer to the program for more information.

ACCOMODATION AND TRAVEL Observers are responsible for their accommodation and travel. However for the convenience of Observers the Government of Fiji has made arrangements with a number of hotels in Nadi whose contact details are given below. Observers are encouraged to contact the hotel directly with their accommodation requirements. Observers will be responsible for the cost of their own accommodations at these hotels.

Hexagon BEST WESTERN Hexagon International Hotel, Villas & Spa (formally known as West’s Motor Inn) is one of the four Hotels under the Hexagon Group of Hotels. It’s sister hotels being BEST WESTERN Suva Motor Inn, BEST WESTERN Grand West’s Villas and Seashell @ Momi. BEST WESTERN Hexagon International Hotel, Villas & Spa has a 3 - 3 ½ star rating. It has a total of 117 rooms, inclusive of six (6) categories; one (1) Restaurant & Bar; three (3) Swimming Pools; Spa; and Internet Cafe. Information on rates, how to book etc. are in ANNEX 4. Please visit their website for more information: www.hexagonfiji.com.

Capricorn Hotel is located within 7 minutes’ drive from Nadi International Airport and set amongst the tropical garden, other entertainment outlets, supermarkets etc. The hotel offers 67 spacious rooms, all surrounding pools and gardens. Information on rates, etc. are in ANNEX 5. Please note the hotel offers a 15% discount to all direct bookings. Cite the meetings name when doing your booking. Rates are inclusive of 20% Taxes and light continental breakfast. The hotel will also provide transfer to and from the airport on arrival and departure. Please visit their website for more information: www.capricornfiji.com.

Mercure Nadi Set within five acres of tropical gardens and only minutes from Nadi Airport, Mercure Nadi offers 85 spacious rooms, surrounding a tropical style swimming pool. Information on rates, etc. are in ANNEX 6. Please visit their website for more information: http://www.mercure.com/gb/hotel-5930-mercurenadi/index.shtml.

The two meeting sites Sheraton Fiji Resort on Denarau, and Westin Denarau Island Resort & Spa Denarau Island, Nadi are five minutes’ walk from each other, and are linked by a shuttle bus service BULA BUS. During the meeting a dedicated shuttle bus will transport participants between the two venues. Transportation is free.

For those staying at Hexagon, Capricorn and Mercure a shuttle bus will also provide transportation between these hotels and the meeting venues. The Information Desk will provide more details on pick up and drop off times.

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MEALS Lunch will be provided at the conference venue. Observers will be given coupons for lunch.

CONFERENCE MATERIALS The Conference will be paperless. Printed documents will not be available at the meeting. Pre-session documents will be made available on the Conference website www.pacificidf.org. In-session documents (such as conference room papers) will be available electronically via a wireless intranet or memory stick only. Conference materials will only be published in electronic form on CD-ROM. Each Observer will receive a copy of the CD-ROM in the Observers satchel at the commencement of the Conference.

Making a meeting paperless yields the benefit of considerably reducing the cost and the carbon footprint of the meeting. The cost savings may be used to support the participation of representatives. A paperless meeting also makes it easier for representatives to locate documents and allows for faster preparation and distribution of conference room papers. Your cooperation in heeding these suggestions is greatly appreciated and will ensure the success of the meeting.

All Conference papers and presentation slides will be published in electronic form on a flash drive. Each Observer will receive a copy of the flash drive at the end of the Conference.

IMMIGRATION A passport valid for at least three months beyond the intended stay in Fiji is required. For more information please visit the Department of Immigration web site.5 CUSTOMS AND BAGGAGE Observers are encouraged to visit the Fiji Islands Revenue and Customs Authority web site for all information they need about prohibited and restricted items.6 QUARANTINE Fiji has strict quarantine regulations. The best way to meet these regulations is to avoid bringing in any seeds, raw plants or animal matter. Observers are encouraged to visit the Biosecurity Authority of Fiji web site for all information they need about prohibited and restricted items.7 INSURANCE It is strongly recommended that at the time you register for the Conference that you take out an insurance policy of your choice to cover any eventuality.

5

http://www.immigration.gov.fj/ http://www.frca.org.fj/arriving-in-fiji/ 7 http://www.biosecurityfiji.com/ 6

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HEALTH A nurse is available for Conference participants at the Conference Venue. The Secretariat will provide more information on location.

DEPARTURE A special Departure Check In Counter with appropriate signage will be set up in the International Departure Lounge at Nadi International Airport for all participants.

TOURIST VAT REFUND SCHEME The Fiji Revenue & Customs Authority administers a Tourist VAT Refund Scheme. Please visit their web site for more information.8 SECURITY Unattended items (briefcases, backpacks, book bags, etc.) should not be left in the meeting rooms and are subject to removal.

INTERNET Free internet facilities will be available at the Conference venue.

BUSINESS CENTRE There will be a Business Centre at the Sheraton Fiji Resort for use by participants. The Centre will have an Official to assist with any requirements you may have. The Centre will have a computer with internet access and a printer. It will be open from 8.00am to 8.00pm during the period of the Conference. The Information Desk will be able to direct you to its location.

SHOPPING Observers can enjoy discounted prices at selected shops in NADI by showing their Conference ID Badge.

The shops will display a special PIDF sticker signifying their participation in this scheme.

BANKING FACILITIES Traveller’s cheques and foreign currency may be exchanged at bureaux de change at the airport, the hotel, and commercial banks or through authorised foreign exchange dealers. The national currency is the Fijian Dollar. The exchange rate is approximately USD$1.00 to FJ$1.76. Money or traveller’s cheques can be exchanged at the following: Airport Banking and Hotel Reception: 24 hours. Banking Hours: 0930 to 1600 hours. Major credit cards are widely accepted, as are traveller’s cheques.

TEMPERATURE August is our cooler month with temperature to range from 19° to 29°c.

8

http://www.frca.org.fj/tourist-vat-refund-scheme/

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TIME ZONE Fiji is 12 hours ahead of Greenwich Mean Time.

INFORMATION DESKS The main Conference Information Desk is located in the Pre-Function Area of the Sheraton Denarau Resort and is open from 8 a.m. to 6.30 p.m. Monday 5th to Wednesday 7th August. The Information Desks will be able to answer any queries about the Conference, and about facilities available to delegates. More information on Fiji however can be found at Tourism Fiji website http://www.fiji.travel/.

CONFERENCE SECRETARIAT The Conference Secretariats contact details are as follows: Pacific Islands Development Forum Secretariat c/- Ministry of Foreign Affairs and International Cooperation P.O. Box 2220, Government Buildings Suva, FIJI Tel: (679) 330 9645, (679) 323 9634 Mobile: (679) 990 4400 Fax: (679) 330 1741 secretariat@pidf.gov.fj www.pacificidf.org To view all the details of the conference please visit our website www.pacificidf.org.

IMPORTANT CONTACT NUMBERS Mr Penijamini Lomaloma, Conference Focal Point and Operations in Charge, Cell +679-9904 400 plomaloma@govnet.gov.fj Filipe Naqera, Administration and Logistics, Cell +679-9905 237 filipen@psc.gov.fj Ms Asilika Turagavou, Conference Assistant, Cell +679-938 3567 asilika.turagavou@govnet.gov.fj

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ANNEX 1 – PROGRAM OUTLINE

INAUGURAL CONFERENCE

5th-7th August 2013, Sheraton Fiji Resort, Denarau Island, Nadi, Fiji “Leadership, Innovation & Partnership for Green/Blue Pacific Economies” MONDAY 5TH AUGUST – THEME: LEADERSHIP AND GREEN GROWTH 8.00am-12.00pm

Registration Venue: Sheraton Pre-Function Area, Sheraton Fiji Resort

8.30am-10.00am

*

1

Military Parade  Guard of Honour by the Republic of Fiji Military Forces  National Anthem Venue: Denarau Golf & Racquet Club Dress: Suit/National Dress (see separate Programme for details)

10.00am-11.00am

2

Traditional Ceremonies of Welcome Venue: Denarau Golf & Racquet Club Dress: Suit/National Dress (see separate Programme for details)

2

Official photograph of Leaders and delegations Venue: Denarau Golf & Racquet Club 11.00am-11.30am

2

Morning Tea 1

Venue: Denarau Golf & Racquet Club

*

1

See FIGURE 11 for map locations

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11.30am-12.30pm Official Opening Welcome Address: Commodore J.V. BAINIMARAMA, Prime Minister, FIJI. Keynote Address: His Excellency Xanana GUSMĂƒO, Prime Minister, Democratic Republic of Timor-Leste.

Venue: Golden Ballroom, Sheraton Fiji Resort Dress: Island formal (Long or Short Sleeve Shirts with Tie) Photo Opportunity at start and Media Coverage of Opening Speeches.

12.30pm-1.30pm

Lunch Venue: The Feast Restaurant, Sheraton Fiji Resort

1.30pm-3.00pm

3

4

Session 1: From RIO to the Pacific – Overview on global & regional status on sustainable development and the green economy Session Objective: To review global and regional status on sustainable development, define green growth and its regional framework.

1. Keynote Presentations 2. Interactive Discussions Venue: Golden Ballroom, Sheraton Fiji Resort Dress: Island formal (Long or Short Sleeve Shirts with Tie)

3.00pm-3.15pm

3

Break Venue: Sheraton Pre-Function Area

3.15pm-4.45pm

1

Session 2: Political/Public Leadership for the Green Economy Session objective: To shape the role of political leadership and governments in transitioning into green growth.

1. Keynote Presentations 2. Panel Discussions 20 | P a g e

3. Interactive Discussions Venue: Golden Ballroom, Sheraton Fiji Resort Dress: Island formal (Long or Short Sleeve Shirts with Tie) 4.45pm-6.15pm

3

Session 3: Private Sector Leadership in the Green Economy Session objective: To showcase the role of private sector and its leadership in making the transition to green growth.

1. Keynote Presentations 2. Panel Discussions 3. Interactive Discussions Venue: Golden Ballroom, Sheraton Fiji Resort Dress: Island formal (Long or Short Sleeve Shirts with Tie)

6.30pm – 8.00pm

3

Welcome Reception hosted by Ratu Inoke KUBUABOLA Minister for Foreign Affairs & International Cooperation, FIJI Venue: Croquet Lawn, Sheraton Fiji Resort Dress: Islands Informal (BULA)

5

TH

TUESDAY 6 AUGUST – THEME: INNOVATION FOR GREEN/BLUE ECONOMIES 8.00am – 12.00

Registration Venue: Sheraton Pre-Function Area, Sheraton Fiji Resort

8.30am-10.00am

1

Session 4: Community Leadership for the Green Economy Session objective: To discuss the role of Communities, Non-Government Organisations, Faithbased Groups etc. and their leaderships in supporting the transition to green growth 1. Keynote Presentations 2. Panel Discussions 3. Interactive Discussions Venue: Golden Ballroom, Sheraton Fiji Resort Dress: Island formal (Long or Short Sleeve Shirts with Tie)

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10.00am-10.30am

Break Venue: Sheraton Pre-Function Area

10.30am-12.00pm

1

Session 5: Innovations for the Green/Blue Economy Session Objective: To showcase the role and importance of innovations in bringing about the Green/Blue Economy in Pacific small island developing countries.

1. Keynote Presentations 2. Interactive Discussions Venue: Golden Ballroom, Sheraton Fiji Resort Dress: Island formal (Long or Short Sleeve Shirts with Tie) Photo Opportunity at start, photographers/TV only

12.00pm-1.00pm

3

Lunch Venue: The Feast Sheraton Fiji Resort

1.00pm-3.00pm

4

Session 6: Parallel Sessions Session Objective: To showcase the innovations including financial and human capital, and policy framework that need to be put in place in the primary, enabling and cross cutting sectors to bring about the Green/Blue Economy in Pacific small island developing countries.

Tracks 1.

2.

3.

4.

5.

6.

7.

Track A: Extractive 1 – Mining and Energy Track B: Extractive 2 – Fisheries and Forestry Track C: Tourism Track D: Agriculture Track E: Manufacturing & Trade Track F: Transport & Infrastructure Track G: Health & Disaster Prevention

Venues: Orchid, Frangipani, Gardenia at Sheraton Fiji Resort and Senirosi Dua & Rua, Senijale and Boardroom at the Westin Denarau Island Resort & Spa 22 | P a g e

Dress: Island formal (Long or Short Sleeve Shirts with Tie) 3.00pm-3.15pm

6

Break Venue: Sheraton Fiji Resort and Westin Denarau Island Resort & Spa Pre-Function Area 1

3.15pm-4.15pm

10

Session 6: Parallel Sessions (continues) Venues: Orchid, Frangipani, Gardenia at Sheraton Fiji Resort and Senirosi Dua & Rua, Senijale and Boardroom at the Westin Denarau Island Resort & Spa 6

4.15pm-6.00pm

Session 7: Parallel Sessions Track Facilitators Meeting Session objective: To review each session’s recommendations, identify synergies and identify the way forward especially possible areas of partnerships to bringing about the Green Economy in Pacific small island developing countries.

Venue: Frangipani Room, Sheraton Fiji Resort

6.30pm-8.00pm

7

Reception hosted by Commodore J.V BAINIMARAMA, Prime Minister, FIJI Venue: Coco Palms the Westin Denarau Island Resort & Spa Dress: Islands Informal (BULA)

8.00pm-10.00pm

8

Dinner hosted by Commodore J.V BAINIMARAMA, Prime Minister, FIJI (By invitation) Venue: Senirosi Rua, the Westin Denarau Island Resort & Spa Dress: Islands Informal (BULA)

9

TH

ECONOMIES 8.30am-10.00am

WEDNESDAY 7 AUGUST – THEME: PARTNERSHIPS FOR GREEN/BLUE Session 8: Partnership for the green/blue economy Session objective: To plan and direct how the Green Economy as the new engine for growth, employment, and the reduction of persistent poverty in Pacific small island developing countries and the place of partnership in the process.

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1. Keynote Presentations 2. Interactive Discussions Venue: Golden Ballroom, Sheraton Fiji Resort Dress: Island formal (Long or Short Sleeve Shirts with Tie) Photo Opportunity at start, photographers/TV only 10.00am-10.30am

3

Break Venue: Sheraton Pre-Function Area

10.30am-11.30pm

1

Session 9: Presentation of Outcome Statements Session objective: To consider recommendations and the way forward especially possible areas of partnerships on bringing about the Green Economy in Pacific small island developing countries.

1. Keynote Presentations 2. Interactive Discussions Venue: Golden Ballroom, Sheraton Fiji Resort Dress: Island formal (Long or Short Sleeve Shirts with Tie)

11.30pm-12.30pm

3

Session 10: Pacific Island Development Forum Institutional Issues Session objective: To consider the governance structure, funding strategy, work program and Secretariat of Pacific Island Development Forum.

1. Keynote Presentations 2. Interactive Discussions Venue: Golden Ballroom, Sheraton Fiji Resort Dress: Island formal (Long or Short Sleeve Shirts with Tie)

3

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12.30pm-2.00pm

Official Closing Chairperson: Ratu Inoke KUBUABOLA Minister for Foreign Affairs & International Cooperation, FIJI Closing Address Commodore J.V BAINIMARAMA, Prime Minister, FIJI Venue: Golden Ballroom, Sheraton Fiji Resort Dress: Island formal (Long or Short Sleeve Shirts with Tie) Photo Opportunity at start and Media Coverage of Closing Speech.

1.00pm-2.00pm

3

Lunch Venue: The Feast Sheraton Denarau Resort

4

2.00pm-6.00pm

Free Afternoon

6.00pm-7.30pm

Cocktail hosted by His Excellency Ratu Epeli NAILATIKAU, President Venue: Denarau Golf & Racquet Club Dress: Island Style

2

Signing of Official CommuniquĂŠs Venue: Denarau Golf & Racquet Club Dress: Islands Style

2

Beating of the Retreat by the Republic of Fiji Military Forces Venue: Denarau Golf & Racquet Club Dress: Islands Style 7.30pm-9.30pm

2

Gala Dinner and Island Night hosted by His Excellency Ratu Epeli NAILATIKAU, President Venue: Golden Ballroom Dress: Island Style

2

END OF PROGRAM

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Figure 11 Meeting & Function Location Map

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ANNEX 2 – SAMPLE CREDENTIAL

I have the honor to inform the Pacific Island Development Forum Secretariat that the 9Government of [name of State] will be represented by the following delegation at the Inaugural Meeting of the Pacific Island Development Forum will be held at the Sheraton Fiji Resort, Denarau Island, Nadi, from Monday 5th August to Wednesday 7th August 2013:

[full name and title of delegates]

Done at [place] on [date].

[Name, title] [Signature].

9

Insert name of organization in case of an accredited organization or CROP agency.

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ANNEX 3 – OBSERVER REGISTRATION FORM

INAUGURAL MEETING

5th-7th August 2013, Sheraton Fiji Resort, Denarau Island, Nadi, Fiji “Leadership, Innovation & Partnership for Green/Blue Pacific Economies” OBSERVER REGISTRATION FORM (Please type or print in block letters)

Kindly complete and return no later than 30th June 2013 to: Pacific Islands Development Forum Secretariat c/- Ministry of Foreign Affairs and International Cooperation P.O. Box 2220, Government Buildings Suva, FIJI Tel: (679) 330 9645, (679) 323 9634 Mobile: (679) 990 4400 Fax: (679) 330 1741 secretariat@pidf.gov.fj www.pacificidf.org

Surname:

Forename(s):

Title/Designation:

Country/Organisation Represented:

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Preferred Name on Name Badge: _________________________________________________

Mailing Address:

Telephone No.:

Fax No:

Email:

PARELLEL SESSIONS To facilitate room allocation please indicate with a TICK the Breakout Session you will most likely attend: Track A: Extractive 1 – Mining and Energy Track B: Extractive 2 – Fisheries and Forestry Track C: Tourism Track D: Agriculture Track E: Manufacturing & Trade Track F: Transport & Infrastructure Track G: Health & Disaster Prevention

FLIGHT DETAILS

Arrival Date:

___________

Time: ___________ Flight No.:___________

Departure Date: ___________ Time: ___________Flight No.:____________

Signature: ____________________________

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ANNEX 4 – HEXAGON HOTEL RATES AND BOOKING INFORMATION

OPTION 1

- RUN OF THE HOUSE DELUXE, INCLUDING COOKED BREAKFAST

Room Type

Facilities

Run of the House Deluxe Room (SINGLE)

-

$125 per night per person All our rooms have air-con, fan, refrigerator, tea & coffee making facilities, alarm clock, hair dryer, TV and shower facilities

-

All our rooms are non-smoking

2 Bedroom Apartment (SHARED) -

OPTION 2

Rates (with breakfast)

1 Queen & 2 Single Beds, living & dining $200 per area, cooking & laundry facilities sharing)

night

(2

paxs

$220 per sharing)

night

(3

paxs

All our rooms are non-smoking

- WITHOUT BREAKFAST

Room Type

Facilities

Normal Deluxe Room

1 Queen or 2 Single Beds, tea-making facilities, air-con/fan, TV, alarm clock, hair dryer, fridge Poolside/Balcony Deluxe 1 Queen & 1 Single Bed, tea-making Room facilities, air-con/fan, TV, alarm clock, hair dryer, fridge Family Deluxe Room 1 Queen & 2 Single Beds, tea-making facilities, air-con/fan, TV, alarm clock, hair dryer, fridge 2 Bedroom Apartment 1 Queen & 2 Single Beds, living & dining area, cooking & laundry facilities

Rates (without breakfast) $88 per night (single/double) $118 per (single/double)

night

$125 per night (3 paxs) $180 per night (2 paxs) $200 per night (3 paxs)

All our prices include Government Taxes.

TERMS & CONDITIONS Check IN

-

Normal time is 2pm Early arrivals will be subject to availability

-

Subject to availability

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Check OUT

-

For early arrival and check-in request, you will need to book room from night before Cancellations within 72 hours of arrival date is charged 1 night accommodation No Shows is charged for full accommodation as booked Normal time is 10.30am Latest check out available at 12pm, subject to availability From 12pm – 5pm, a 80% charge on normal room rate After 5pm, full room rate is applicable

Subject to availability

BOOKING MODE Bookings can be made via:  Reservations Email  Phone  Fax -

hexagonintl@connect.com.fj (679) 672 0044 (679) 672 0071

Kindly quote PIDF13 for booking enquries.

PAYMENT MODE Payment can be made via Credit Card or Direct Deposit into our bank account. Details and procedures will be advised during booking confirmation.

We will require 50% deposit to confirm the booking.

TRANSPORT Courtesy Transfers provided by the Hotel for all International Flights  Availability of our Hotel 17 seater vehicle  Availability of a 24 hour taxi base at the Hotel premises

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ANNEX 5 – CAPRICORN HOTEL RATES

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ANNEX ANNEX 66 ––6MERCURE – MERCURE HOTEL HOTEL RATES RATES ANNEX MERCURE HOTEL RATES

RESERVATION RESERVATION FORM FORM FOR FOR SELF SELF FUNDED FUNDED PARTICIPANTS PARTICIPANTS (PAY (PAY OWN OWN EXPENSES) EXPENSES) RESERVATION FORM FOR SELF FUNDED PARTICIPANTS (PAY OWN EXPENSES) th th th th th AUGUST PIDF PIDF Meeting Meeting atat Denarau, at Denarau, Nadi Nadi – 05 –th07 07 AUGUST 2013 2013 PIDF Meeting Denarau, Nadi – –0505 – –07 AUGUST 2013

Attention: Attention: Reservations Reservations Department Department or or Mrs. Mrs. AnnaAnna Rabaka Rabaka (Assistant (Assistant Manager) Manager) Attention: Reservations Department or Mrs. Anna Rabaka (Assistant Manager) Tel: Tel: (+679) (+679) 675 1111 675 1111 Fax: Fax:(+679) (+679) 675 1122 675 1122 Tel: (+679) 675 1111 Fax: (+679) 675 1122 Email: Email: reservations@mercurenadi.com.fj reservations@mercurenadi.com.fj or anna@mercurenadi.com.fj or anna@mercurenadi.com.fj Email: reservations@mercurenadi.com.fj or anna@mercurenadi.com.fj Website: Website: www.mercure.com www.mercure.com Website: www.mercure.com HotelHotel Reservation Reservation Form: Form: Please Please fill and fill return and return formform to the tohotel the hotel Hotel Reservation Form: Please fill and return form to the hotel Number Number of guests: of guests: person(s) person(s) Number of guests: person(s) 1.

Mr. 1. Mr. Last Name: Last Name: 1. Mr. Mr./Mr. LastName: Name: 2.

2.

Ms./ /Ms. Mrs. / Mrs. Last Last Name: 2. Company Mr. /Name: Ms.Name: / Mrs. Last Name: Company Company Name: Address: Address: Address: ACCOMMODATION ACCOMMODATION RATES: RATES: ACCOMMODATION RATES: Standard Standard Room: Room: Single Single Occupancy: Occupancy: FJ$ FJ$ Standard Room:Double Single Occupancy: Double Occupancy: Occupancy: FJ$FJ$FJ$ Double Occupancy: FJ$ Room Room OnlyOnly Lunch Lunch Room Only Dinner Dinner Lunch CHECK CHECK – IN:– IN: Date: Date: Dinner *Check *Check –– in in is 14:00 hrs. hrs.Date: CHECK IN:is– 14:00 CHECK CHECK ––OUT: *Check in–isOUT: 14:00 hrs. Date:Date: *Check *Check –– out –isout 11:00 is 11:00 hrs hrs CHECK OUT: Date:

First First Name: Name: Name: FirstFirst First Name: Name: First Name: Email: Email: Tel:Email: Tel: Fax:Tel: Fax: Fax: *Please *Please advise advise Country Country & Area & Area CodeCode *Please Country & Area 165 165 inclusive inclusive of Taxes of Taxes andadvise breakfast and breakfast for 1for 1 Code inclusive ofofTaxes 175165 175 inclusive inclusive of Taxes Taxes andand breakfast andbreakfast breakfast for 2for for 12 175 inclusive of Taxes and breakfast for 2 FJ$ FJ$ 145 145 inclusive inclusive of Taxes of Taxes FJ$FJ$FJ$ 30 145 30 inclusive of Taxes FJ$FJ$FJ$ 38 3038 (2 course (2 course meal)meal) Arrival Time38 Time at Hotel: at Hotel: FlightFlight No. & No. Arrival & Arrival Time:Time: FJ$Arrival (2 course meal)

Arrival Time at Hotel: Time:Time:

Flight No. & Arrival Time: FlightFlight No. & No. Departure & Departure Time:Time:

Time: Flight No. & Departure Time: *Check – out is 11:00 hrs CREDIT CREDIT CARDCARD GUARANTEE: GUARANTEE: I hereby I hereby authorize authorize you to you debit to debit my credit my credit card card account account for one for –one night – night roomroom charge charge in case in case of NOofSHOW NO SHOW or or CREDIT CARD GUARANTEE: CANCELLATION CANCELLATION I hereby authorize you to debit my credit card account for one – night room charge in case of NO SHOW or Credit Credit Card:Card: AMEX AMEX VISA VISA MASTER MASTER JCB JCB CANCELLATION Name Name of cardholder: of cardholder: Credit Credit card card no.: no.: Credit Card: AMEX VISA MASTER JCB Expired Expired date:date: Authorize Authorize Signature: Signature: Name of cardholder: Credit Date: Date:card no.: Expired date: Signature: Note: Note: One One night’s night’s accommodation accommodation fee will feebe willcharged be charged in theinevent the Authorize event a cancellation a cancellation is notisreceived, not received, 48 hours 48 hours priorprior to to Date: the date the date of arrival. of arrival.

Note: One night’s accommodation fee will be charged in the event a cancellation is not received, 48 hours prior to the date ofNADI arrival.

MERCURE MERCURE NADI HOTEL HOTEL USE ONLY: USE ONLY: Reservation Reservation Confirmed Confirmed By: By: Date:Date: MERCURE NADI HOTEL USE ONLY: Confirmation Confirmation Number: Number: Reservation Confirmed By: Date: Special Special Note:Note: Confirmation Number: Special Note: *This *This reservation reservation is notisvalid not valid untiluntil confirmed confirmed & returned & returned by the byHotel’s the Hotel’s Reservation Reservation Department Department

*This reservation is not valid until confirmed & returned by the Hotel’s Reservation Department

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Contact Details Pacific Islands Development Forum Secretariat c/- Ministry of Foreign Affairs and International Cooperation P.O. Box 2220, Government Buildings Suva, FIJI Tel: (679) 330 9645, (679) 323 9634 Mobile: (679) 990 4400 Fax: (679) 330 1741 Email: secretariat@pidf.gov.fj Website: foreignaffairs.gov.fj